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Agenda 11/09/2021 Item #16E 4 (Agreement #15-6409 Amendment No. 2)11/09/2021 EXECUTIVE SUMMARY Recommendation to approve Amendment # 2 to Agreement No. 15-6409, P25 Digital Radio System, with Communications International, Inc. OBJECTIVE: To modify existing pricing schedules included in Agreement No. 15-6409 for additional components, equipment, accessories, and services required for operation of the public safety radio system and by Divisions using the public safety radio system. CONSIDERATIONS: On April 15,2015, the Board approved Agreement No. 15-6409 (Agenda Item 11A), with Communications International, Inc. for implementation of a P25 digital radio system (the “Agreement”). The agreement included ten years of post-warranty radio system infrastructure and software maintenance. On May 28, 2019, the Board approved Amendment # 1 to Agreement 15-6409 Exhibit G-1 (Agenda Item 16E2) to modify pricing schedules for new equipment or accessories, equipment maintenance services not included in the contract and labor rates for services required for operation of the public safety ra dio system and by Divisions using the public safety radio system. Examples of those services include installation of new radio equipment in vehicles or county facilities, modifications of existing equipment to accommodate division operations, equipment repairs due to physical damage not covered by the maintenance agreement, repairs caused by environmental factors such as lightning, and antenna system repair and maintenance at tower sites. Amendment #2 modifies these pricing schedules for an additional two years and reflects cost increases in goods and services. FISCAL IMPACT: There is no fiscal impact from this action. Funding for equipment, accessories and maintenance services are the responsibility of the divisions utilizing the radio system. These expenses are budgeted in the individual cost centers based on anticipated requirements including the radio system fund, which is responsible for operation and maintenance the radio system infrastructure. GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires a majority vote for Board approval. - SAA RECOMMENDATION: That the Board approve Amendment #2 to Agreement No. #15-6409 through 2023. Prepared by: John Daly, Telecommunications Manager ATTACHMENT(S) 1. 15-6409 CommunicationIntl_Amend#2_VendorSigned (002) (PDF) 2. Letter Extending Amendment 1 Pricing (PDF) 3. Contract 15-6409 Signed (PDF) 4. Contract 15-6409 First Amendment (PDF) 16.E.4 Packet Pg. 1203 11/09/2021 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.4 Doc ID: 20427 Item Summary: Recommendation to approve Amendment # 2 to Agreement No. 15-6409, P25 Digital Radio System, with Communications International, Inc. Meeting Date: 11/09/2021 Prepared by: Title: Manager - Telecommunications – Information Technology Name: John Daly 10/19/2021 12:38 PM Submitted by: Title: Director - IT – Information Technology Name: Sanjay Saggere 10/19/2021 12:38 PM Approved By: Review: Information Technology Sanjay Saggere Director Review Completed 10/20/2021 6:42 AM Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 10/20/2021 8:57 AM Agenda Clerk Preview Michael Cox Agenda Clerk Preview Completed 10/20/2021 10:02 AM Procurement Services Sandra Herrera Additional Reviewer Completed 10/20/2021 2:58 PM Procurement Services Sue Zimmerman Additional Reviewer Completed 10/20/2021 10:49 PM County Attorney's Office Sally Ashkar Level 2 Attorney Review Completed 10/21/2021 1:57 PM Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 10/21/2021 2:04 PM Office of Management and Budget Laura Wells Additional Reviewer Completed 10/21/2021 2:05 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/22/2021 1:22 PM County Manager's Office Sean Callahan Level 4 County Manager Review Completed 11/01/2021 11:22 AM Board of County Commissioners Geoffrey Willig Meeting Pending 11/09/2021 9:00 AM 16.E.4 Packet Pg. 1204 16.E.4.aPacket Pg. 1205Attachment: 15-6409 CommunicationIntl_Amend#2_VendorSigned (002) (20427 : Recommendation to approve Amendment # 2 to Agreement 16.E.4.a Packet Pg. 1206 Attachment: 15-6409 CommunicationIntl_Amend#2_VendorSigned (002) (20427 : Recommendation to approve Amendment # 2 to Agreement 16.E.4.a Packet Pg. 1207 Attachment: 15-6409 CommunicationIntl_Amend#2_VendorSigned (002) (20427 : Recommendation to approve Amendment # 2 to Agreement 16.E.4.a Packet Pg. 1208 Attachment: 15-6409 CommunicationIntl_Amend#2_VendorSigned (002) (20427 : Recommendation to approve Amendment # 2 to Agreement 16.E.4.a Packet Pg. 1209 Attachment: 15-6409 CommunicationIntl_Amend#2_VendorSigned (002) (20427 : Recommendation to approve Amendment # 2 to Agreement 16.E.4.a Packet Pg. 1210 Attachment: 15-6409 CommunicationIntl_Amend#2_VendorSigned (002) (20427 : Recommendation to approve Amendment # 2 to Agreement 16.E.4.a Packet Pg. 1211 Attachment: 15-6409 CommunicationIntl_Amend#2_VendorSigned (002) (20427 : Recommendation to approve Amendment # 2 to Agreement 16.E.4.b Packet Pg. 1212 Attachment: Letter Extending Amendment 1 Pricing (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) SYSTEM PURCHASE AGREEMENT BETWEEN COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS #15-6409 BOOMHZ P25 Project ("Buyer") and COMMUNICATIONS INTERNATIONAL, INC. ("Seller") DATE: A-p;,, I / 'f I 2015 Agreement No. 15-6409 1 16.E.4.c Packet Pg. 1213 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) SYSTEM PURCHASE AGREEMENT TABLE OF CONTENTS SECTIONS 1. DEFINITIONS 2. SCOPE OF WORK 3. BUYER'S OBLIGATIONS 4. FACILITIES SITES 5. DELIVERY, TITLE AND RISK OF LOSS 6. PRICE AND PAYMENTS 7. SUBJECTION TO APPROPRIATION 8. TAXES 9. CHANGES AND ADDITIONS 10. SUBCONTRACTING 11. EXCUSABLE DELA VS 12. SELLER'S INSURANCE 13. SAFETY 14. SECURITY 15. TRAINING 16. TESTING AND ACCEPTANCE 17. SOFTWARE LICENSE 18. COVERAGE 19. WARRANTIES 20. WARRANTY AND MAINTENANCE SERVICE 21. INTERFERENCE 22. INDEMNIFICATION 23. PATENTS 24. LIMITATION OF LIABILITY 25. DEFAULT AND TERMINATION 26. CON Fl DENTIALITY 27. COMPLIANCE 28. NOTICES 29. ORDER OF PRECEDENCE 30. TERM 31. ENTIRE AGREEMENT 32. AMENDMENT 33. SEVERABILITY 34. WAIVER 35. HEADINGS 36. GOVERNING LAW 37. DISPUTE RESOLUTION 38. ASSIGNMENT; SUCCESSORS AND ASSIGNS 2 #15-6409 BOOMHZ P25 Project 16.E.4.c Packet Pg. 1214 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) EXHIBITS A. STATEMENT OF REQUIREMENTS (SOR) FOR COMMUNICATIONS SYSTEM B. HARRIS CORPORATION -SOLE ATHORIZED SALES LETTER C. SELLER'S PROPOSAL D. PAYMENT SCHEDULE E. WARRANTY AND MAINTENANCE FEE SCHEDULE F. PRICE LIST G. PRICE LIST FOR NEW PARTS & COMPONENTS AND NEW EQUIPMENT & ACCESSORIES H. CERTIFICATE OF INSURANCE 3 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1215 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) SYSTEM PURCHASE AGREEMENT This SYSTEM PURCHASE AGREEMENT ("Agreement") is made and entered into this ~day of !\Qci ( 2015 ("Effective Date"), by and between Collier County Board of County Commissioners (the "Buyer" or the "County") and Communications International, Inc. (the "Seller" or the "Contractor"). Seller and Buyer are sometimes referred to herein as "Party" or collectively as the "Parties." RECITALS: WHEREAS, the Buyer approved a contract with Federal Engineering on July 8, 2014, (agenda item 16E3) pursuant to a Request for Proposal #14-6279 "P25 Radio Consulting Services" for the coordination of an evaluation of the public safety radio system with all system users and to provide a detailed analysis and recommendations for replacement of the County's current radio system with a P25 digital radio system; WHEREAS, Buyer through Federal Engineering issued on December 19, 2014, a "Statement of Requirements for Communications System" (collectively, the "SOR") indentifying the requirements for a radio communications system and services; WHEREAS, Seller delivered a proposal entitled "Request for Proposal" originally dated February 26, 2015, (the "Seller's Proposal") to provide the radio communication system and services requested by Buyer in the SOR; WHEREAS, Buyer has selected Seller's Proposal and now desires to enter into an agreement with Seller to provide Buyer with the radio communications system and services set forth in Seller's Proposal; WHEREAS, Seller represented to Buyer, that Seller is the sole authorized sales and service agent for Harris Corporation PSPS in Collier County, as set forth in Exhibit "B" attached hereto; and WHEREAS, Buyer and Seller desire to enter into this Agreement to set forth in writing their respective rights, duties and obligations hereunder. NOW, THEREFORE, for and in consideration of the mutual promises contained herein and other good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is mutually agreed between the Parties as follows: SECTION 1. DEFINITIONS As used herein, the terms set forth below shall have meanings set forth below. A. "Acceptance" shall mean acceptance of the System as set forth in Section 16 hereof. B. "Acceptance Date" shall mean the date the System is accepted or deemed accepted as set forth in Section 16 hereof. 4 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1216 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) C. "Acceptance Tests" shall mean the testing procedures either described in Seller's Proposal or mutually agreed upon by Buyer and Seller to be performed to determine whether the System has met the acceptance criteria either set forth in Seller's Proposal or as mutually agreed upon in writing by Buyer and Seller. D. "Certificate of Insurance" shall mean the certificate to be provided by Seller evidencing the insurance coverage of Seller and the form of which certificate is set forth in" H" attached hereto. E. "Documentation Deliverables" shall mean the standard commercial quality manuals to be furnished by the Seller to the Buyer pursuant to the terms set forth in Seller's Proposal and this Agreement. F. "Effective Date of the Agreement" shall be the date set forth on the first page of this Agreement. G. "Hardware" shall mean, collectively, Terminal Hardware and Infrastructure Hardware, as defined below. H. "Infrastructure Hardware" shall mean the equipment, goods and materials to be supplied by Seller, as further described in Seller's Proposal. I. "Installation Schedule" shall mean the schedule either set forth in Seller's Proposal or otherwise mutually agreed upon by Seller and Buyer in writing for the delivery of the Hardware and Software and the performance ofthe Services described in the Statement of Work. J. "SOR" shall mean Buyer's Statement of Requirements for Communications System as described in the recitals of this Agreement and attached hereto as Exhibit "A". K. "Seller" shall mean Communications International, Inc., with offices at 4450 US HWY 1, Vero Beach, Florida 32967. L. "Seller's Proposal" shall mean the proposal provided by Seller to Buyer as described in the recitals of this Agreement and attached hereto as Exhibit "C". M. "Services" shall mean the services to be provided by Seller to Buyer as set forth in Seller's Proposal. N. "Software" shall mean the proprietary computer software of Seller or Seller's affiliates as owned exclusively by Seller, Seller's affiliates or Seller's suppliers, as appropriate, and as further defined as a perpetual license to Buyer pursuant to the terms of the Software License Agreement. o. "Software License Agreement" shall mean the Software License Product Authorization Sheet produced to Buyer upon the installation of the hardware and software. P. "Statement of Work" shall mean the description of the work to be performed by Seller to deliver the Hardware, install the System and provide the Services, all as described in Seller's Proposal. Q. "System" shall mean the radio communications system comprised of the Infrastructure Development, Hardware and Software to be furnished by Seller to Buyer pursuant to the terms set forth in Seller's Proposal and this Agreement. 5 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1217 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) R. "Terminal Hardware" shall mean mobile units, portable units, control stations and related accessories to be provided by Seller as listed in Seller's Proposal. S. "Total Agreement Price" shall mean the price of the Infrastructure Development, the Hardware, the Software license and the Services to be furnished by Seller to Buyer pursuant to the terms set forth in Seller's Proposal and this Agreement for the completion of the project. SECTION 2. SCOPE OF WORK A. Seller 'shall furnish, deliver and install the Infrastructure Development, Hardware and Software for the System and provide the Documentation Deliverables and Services in accordance with the terms of Seller's Proposal, this and such terms and conditions as contained in this Agreement, Collier County regulations, and shall adhere to all Federal, State, and Local requirements related to the Services herein referenced. B. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes), and the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(d) and (3)) stated as follows: (2) In addition to other contract requirements provided by law, each public agency contract for services must include a provisiori that requires the contractor to comply with public records laws, specifically to: (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 6 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1218 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) (3) If a contractor does not comply with a public records request, the public agency shall enforce the contract provisions in accordance with the contract. If Contractor observes that the Agreement Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. SECTION 3. BUYER'S OBLIGATIONS A. The Buyer's obligations set forth in Seller's Proposal and this Agreement shall be performed by Buyer in a timely and proper fashion in accordance with the Installation Schedule, or as otherwise agreed upon by Buyer and Seller, to allow Seller to timely perform its obligations under this Agreement. B. In addition to the obligations specifically identified in Seller's Proposal, Buyer shall also have the following additional obligations; (1) Buyer shall designate a Project Manager to act as Buyer's primary interface with the Seller. (2) Buyer shall provide ready access to all sites owned, leased or otherwise controlled by Buyer. (3) All towers, shelters and associated equipment provided or mandated by Buyer shall be satisfactory in all manners to accommodate the System proposed by the Seller. Soil conditions at all sites provided by or mandated by Buyer shall conform to normal soil standards in the area for the contemplated construction of new facilities. Before performing any of the services at a work site, Seller shall inspect the work site and advise Buyer of any apparent deficiencies or non-conformities with the requirements of this Agreement. SECTION 4. FACILITIES SITES Any sites where Seller will operate and perform System installation under the terms of this Agreement must be approved in advance by Buyer, whose approval shall not be unreasonably withheld, delayed or conditioned. Buyer shall be responsible, at Buyer's expense, for obtaining all rights to use sites including, but not limited to, all permits and licenses necessary to perform work on the sites and all FCC and FAA approvals. Buyer shall be responsible for paying all utility charges to the appropriate utility for providing utility services to the System installation areas. SECTION 5. DELIVERY, TITLE AND RISK OF LOSS A. Seller shall ship FOB Destination the Hardware to Buyer at Seller's expense on or before the dates set forth in the Installation Schedule. Purchases made in addition to the Installation Schedule will be subject to shipping fees. Partial deliveries shall be permitted. Seller shall pack and ship all Hardware in accordance with good commercial practices. Upon delivery to the Buyer, title to each portion of the Hardware and all risk of loss or damage shall pass to Buyer; provided, however, that Seller shall remain responsible until Acceptance of the System and actual receipt of the goods by the County for loss or damage resulting from the willful misconduct or negligent acts or omissions of Seller, its employees, 7 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1219 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) agents, and subcontractors. Payments will be made upon receipt of a proper invoice and in compliance with Chapter 218 Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". B. If Buyer fails to accept delivery of any of the Hardware, Seller may place such Hardware in storage at the place of manufacture or elsewhere. In such event (1) Seller shall notify Buyer in writing immediately of the placement of any Hardware in storage, and any associated expenses to be incurred by Seller, (2) Seller's delivery obligations shall be deemed fulfilled and title and all risk of loss or damage shall thereupon pass to Buyer, (3) any amounts otherwise payable to Seller upon delivery shall be payable upon presentation of Seller's invoices therefor, and (4) promptly upon submission of Seller's invoices therefor Buyer shall reimburse Seller for all expenses incurred by Seller such as preparation for and placement into storage, handling, storage, demurrage, inspection, preservation and insurance, pursuant to Section 218.70, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act." SECTION 6. PRICE AND PAYMENTS The Total Agreement Price to be paid by Buyer to Seller is Fourteen Million Seven Hundred and Thirty- Four Thousand U.S. Dollars and 00/100 ($14, 734,000.00). A. The County shall pay the Contractor for the performance of this Agreement Three Million Five Hundred Seventy-Five Thousand Seven Hundred Nineteen Dollars and 85/100 based on a percentage of completion of the "Services", as identified as listed in Exhibit "D" Payment Schedule. The County shall pay the Contractor for the performance of this Agreement Eleven Million One Hundred Fifty-Eight Thousand Two Hundred and Eighty Dollars and 15/100 based on a completion or partial completion of the "Site Components", as identified as listed in Exhibit "D" Payment Schedule. Other related services and hardware, may be added through the use of a Change Order and in accordance to Exhibit 'T' Price List, after review and approval by the County Project Manager or his designee. Payments will be made upon receipt of a proper invoice and in compliance with Chapter 218 Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". B. Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non- payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. C. The County shall retain ten percent (10%) of the Total Agreement Price and the Seller's invoices shall reflect the retainage. Such sum shall not be released to Contractor until final payment is due unless otherwise agreed to by the County. The Seller shall submit a final invoice to the County, for the final milestone payment amount as shown in Exhibit "D", plus the total amount retained by the County. SECTION 7. SUBJECTION TO APPROPRIATION It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. Contractor agrees and understands that funding limitations exist and that the expenditure of funds must be spread over phases during the duration of the Project at regular intervals based on the Agreement Amount and Installation Schedule. No voluntary acceleration or early completion of the Work shall modify the time of payments to Contractor as set forth in the approved Payment Milestone. 8 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1220 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) SECTION 8. TAXES Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its Contractors/Consultants/Vendors under Chapter 212, Florida Statutes, Certificate of Exemption #85-8015966531C-l. SECTION 9. CHANGES AND ADDITIONS A. In the event of any change in the Hardware as a result of the imposition after the Effective Date of this Agreement of any requirements mandated by any federal, state, or local government, an equitable adjustment in the price shall be made to reflect any added cost and expense of such change, pursuant to written notification provided by Seller to the Project Manager, as such the Agreement may be modified in writing accordingly. B. Additional equipment, materials, and other services may be provided by Seller, at the request of the Buyer. Each order must refer to this Agreement and shall be in accordance with the prices listed in Exhibit "F" -Appendix C -Proposal Pricing Forms. The Seller hereby further extends additional prices for "New Parts & Components and New Equipment & Accessories", as listed in Exhibit "G" and any subsequent invoice shall reflect the listed price and the discounted list price. Notwithstanding any additional or contrary terms in the order, the provisions of this Agreement (except for warranty commencement) shall govern the purchase of any additional equipment, materials, and other services. Radio package pricing as listed in Exhibit "F" (Table C6) shall be limited to an initial three (3) year period and subject to renewal by Seller. C. Additional items and/or services may be added to this Agreement in compliance with the Purchasing Ordinance and Purchasing Procedures . SECTION 10. SUBCONTRACTING Seller may subcontract any portion of work to be performed by Seller hereunder provided that Seller notify the Buyer in writing prior to such delegation, and Seller shall be responsible for the performance and work of any such subcontractors delivered under this Agreement. The Contractor is liable for all the acts or omissions of its subcontractors. By appropriate written agreement, the Contractor shall require each subcontractor, to the extent of the Services to be performed by the subcontractor, to be bound to the Contractor by the terms of this Agreement, and to assume toward the Contractor all the obligations and responsibilities which the Contractor, by this Agreement, assumes toward the County. Each subcontractor and subcontract agreement shall preserve and protect the rights of the County under this Agreement with respect to the Services to be performed by the subcontractor so that the subcontractor and subcontracting of services thereof will not prejudice such rights. Where appropriate, the Contractor shall require each subcontractor to enter into similar agreements with its sub-subcontractors. The Contractor acknowledges and agrees that County is a third party beneficiary of each contract entered into between Contractor and each subcontractor, however nothing in this Agreement shall b!'! construed to create any contractual relationship between the County and any 9 #15-6409 BOOMHZ P25 Project 16.E.4.c Packet Pg. 1221 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) subcontractor. Further, all such contracts shall provide that, at County's discretion, they are assignable to the County upon any termination of this Agreement. SECTION 11. EXCUSABLE DELAYS A. Should Contractor be obstructed or delayed in the prosecution or completion of its services as a result of unforeseeable causes beyond the control of Contractor, and not due to its own fault or neglect, including but not restricted to acts of nature or of public enemy, acts of government or of the County, fires, floods, epidemics, quarantine regulations, strikes or lock-outs, and Contractor's inability to timely obtain necessary materials, items, components or services from suppliers who are affected by the foregoing circumstances then Contractor shall notify County in writing within five (5) working days after commencement of such delay, stating the specific cause or causes thereof, or be deemed to have waived any right which Contractor may have had to request a time extension for that specific delay. B. In the event of any delay or failure excused by this Section, Seller shall notify Buyer at the same time of such notice, specify the revised delivery and performance dates. In the event of such delay, the time of delivery or of performance shall be extended for a reasonable time period to compensate for the time lost by Seller by reason of the delay. C. No interruption, interference, inefficiency, suspension or delay in the commencement or progress of Contractor's services from any cause whatsoever, including those for which the County may be responsible in whole or in part, shall relieve Contractor of its duty to perform or give rise to any right to damages or additional compensation from the County. Contractor's sole remedy against the County will be the right to seek an extension of time to its schedule provided, however, the granting of any such time extension shall not be a condition precedent to the aforementioned "No Damage For Delay" provision. This paragraph shall expressly apply to claims for early completion, as well as claims based on late completion. Provided, however, if through no fault or neglect of Contractor, the services to be provided hereunder have been delayed for a total of 180 calendar days, Contractor's compensation shall be equitably adjusted, with respect to those services that have not yet been performed, to reflect the incremental increase in costs experienced by Contractor, if any, as a result of such delays. D. Should the Contractor fail to commence, provide, perform or complete any of the services to be provided hereunder in a timely manner, in addition to any other rights or remedies available to the County hereunder, the County at its sole discretion and option may withhold any and all payments due and owing to the Contractor until such time as the Contractor resumes performance of its obligations hereunder in such a manner so as to reasonably establish to the County's satisfaction that the Contractor's performance is or will shortly be back on schedule. E. In no event shall any approval by the County authorizing Contractor to continue performing Work under this Agreement or any payment issued by the County to Contractor be deemed a waiver of any right or claim the County may have against Contractor for delay or any other damages hereunder. 10 #15-6409 BOOMHZ P25 Project 16.E.4.c Packet Pg. 1222 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) SECTION 12. SELLER'S INSURANCE A. Seller shall maintain in force at all times during Seller's performance under this Agreement not less than the following insurance coverage with insurers authorized to do business in the state(s) in which work hereunder is to be performed by Seller: (1) Workers Compensation insurance as required by Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements; (2) General Liability insurance with limits of liability of not less than $1,000,000 combined single limits for bodily injury and property damage per occurrence; and (3) Motor Vehicle liability insurance with limits of liability of not less than $1,000,000 combined single limits for bodily and property damage per occurrence. B. Contractor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Contractor shall provide County with certificates of insurance meeting the required insurance provisions. C. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. D. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. E. Thirty (30) Days Cancellation Notice required . F. Within ten {10) business days of execution of this Agreement, Seller shall provide Buyer with a Certificate of Insurance set forth in Exhibit "H" evidencing the insurance coverage. SECTION 13. SAFETY All contractors and subcontractors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Also all Contractors and subcontractors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. Collier County Government has authorized the Occupational Safety and Health Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way for the purpose of inspection of any Contractor's work operations. This provision is non-negotiable by any department and/or Contractor. All applicable OSHA inspection criteria apply as well as all Contractor rights, with one exception. Contractors do not have the right to refuse to allow OSHA onto a project that is being performed on Collier County Property. Collier County, as the owner of the property where the project is taking place shall be the only entity allowed to refuse access to the project. However, this decision shall only be made by Collier County's Risk Management Department Safety Manager and/or Safety Engineer. 11 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1223 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) SECTION 14. SECURITY If required, Contractor .shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. SECTION 15. TRAINING The training provided by Seller to Customer is described in the Seller's proposal, attached hereto as Exhibit "C". Seller agrees to coordinate any scheduling in advance and mutually agree with the Project Manager. SECTION 16. TESTING AND ACCEPTANCE A. Seller shall notify Buyer in writing that the System is ready for Acceptance Tests at least ten (10) days before commencement of the Acceptance Tests. Buyer and Seller shall jointly commence the Acceptance Tests on the date specified in Seller's notice (or other mutually written agreeable date) and a representative of Seller and a representative of Buyer shall sign off on the form provided as part of the test procedure whether each item of the test was passed or failed. If Buyer does not have a representative attend the Acceptance Tests, Seller shall proceed with those tests and immediately forward the test results to Buyer. If the System does not fulfill the requirements of the Acceptance Tests, Seller shall correct the defects at no additional cost to Buyer as mutually agreed by the parties. Upon correction of the defects the Acceptance Tests for the applicable part of the System shall be repeated in accordance with the procedures set forth in this Section. Successful completion of the Acceptance Test is the sole criterion for technical system acceptance and the initiation of the warranty period. Final system acceptance shall occur when the Hardware and Software for the System, Documentation Deliverables and Services have been furnished, delivered, installed and tested. B. Notwithstanding the acceptance testing of the System set forth in Section 16.A above, if Buyer commences use of any portion of the System for its intended purpose, other than for the express purpose of training or testing as mutually agreed upon by Seller and Buyer in writing, prior to System Acceptance, the applicable portion of the System shall be deemed accepted by Buyer. The final payment for the applicable portion of the System shall be due and payable after such acceptance and submission of an invoice. The Warranty Period for the applicable portion of the System put into use together with the associated installation Services shall be deemed to have commenced concurrently with the use of the applicable portion of the System for its intended purpose. The use of the applicable portion of the System for its intended purpose shall be deemed to have occurred when Buyer commences to use and rely primarily on the applicable portion of the System for its communications. C. As used in this Agreement, the Acceptance Date and the "Acceptance" of the System shall be deemed to occur upon either of (1) the date on which the System is deemed accepted pursuant to 12 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1224 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) subsection (A) above or (2) the date on which the System is deemed accepted pursuant to subsection (B) above. D. Buyer and Seller agree that in the process of completing the Acceptance Tests most, if not all; of the Acceptance Tests can be successfully completed with only a minor number of punch list items remaining to be completed and that do not materially impair the operation of the System as a whole, as mutually agreed by the parties and will not postpone System Acceptance, but will be corrected according to a mutually agreed schedule. In such event, Buyer and Seller shall mutually agree upon the punch list items to be completed, the value of those items and that "conditional acceptance" of the System has occurred. For the purpose of initiating the Warranty Period, satisfying the Installation Schedule requirements and the release of any retained funds (other than the value of the punch list items) conditional acceptance shall constitute "Acceptance" of the specific portion or phase of the System. This conditional acceptance shall not, however, release Seller from its obligations to complete the remaining punch list items by the dates set forth on the punch list schedule. Unless the Buyer is completely satisfied with completion of the punch list items, the Buyer shall not be obligated to release any retained funds associated with the value of the punch list items. SECTION 17. SOFTWARE LICENSE Buyer is granted a perpetual license to use the Software only in conjunction with the System purchased under this Agreement. "Software" means the "Licensed Programs" required for to operate the System. The Seller shall produce the required Software License Product Authorization Sheet to Buyer upon the installation of the hardware and software. After the first Warranty year for the applicable portion of the accepted System, Seller shall provide software warranty and maintenance, pursuant to Seller's Proposal Exhibit "C" and paid in accordance with Exhibit "E". Subsequent years of warranty and maintenance are to be paid annually on the anniversary of the acceptance of the applicable portion of the System. SECTION 18. COVERAGE ~ Seller's representations concerning the distance at which usable radio signals will be transillitted and received by Hardware supplied hereunder are represented by coverage maps included in Seller's Proposal. SECTION 19. WARRANTIES A. Mobile and portable radios ("Subscriber Units") and Hardware and installation Services furnished by Seller under this Agreement are warranted by the Seller to be free from defects in material and workmanship and shall conform to the Agreement specifications for a period equal to the longer of 1) twenty-four (24) months; or 2) in the case of Subscriber Units or Hardware, the number of months under the warranty offered by the manufacturer of such equipment, from the Acceptance Date (the "Warranty Period"). Any and all claims for breach of this warranty are conclusively deemed waived unless made within the Warranty Period. The warranty period for additional Subscriber Units and Hardware purchased by Buyer from Seller after System Acceptance shall be for a period equal to the longer of 1) twenty-four (24) months; or 2) the number of months under the warranty offered by the manufacturer of such equipment, from the date the equipment is delivered 13 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1225 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) to Buyer (the "Additional Warranty Period"). Any and all claims for breach of this warranty are conclusively deemed waived unless made within the Additional Warranty Period. B. For purposes of this Warranty the nickel-cadmium batteries supplied by Seller shall be deemed defective if (1) the battery capacity is less than 80% of rated capacity or (2) the battery develops leakage. Replacement batteries shall be warranted only for the remaining unexpired portion of the Warranty Period. This warranty becomes void if (1) the battery has been subjected to any kind of misuse, detrimental exposure, or has been involved in an accident, or (2) the battery is used in equipment or service other than the Hardware for which it is specified. C. During the Warranty Period if any component of the Hardware or portion of the Installation Services fails to meet the foregoing warranties, Seller's sole obligation and Buyer's exclusive remedy under this warranty shall be the correction by Seller of the failure at Seller's option (1) by repairing any defective component of the Hardware, or (2) by furnishing any necessary repaired or replacement parts, or (3) by the redoing of the faulty installation. Any such failure, or the repair or replacement of the defective component or the redoing of any installation, shall not extend the Warranty Period. Where such failure cannot be corrected by Seller's reasonable efforts, the Parties will negotiate an equitable adjustment in price. Seller will be responsible for all charges incurred in returning defective parts to Seller's plant and shipping repaired or replacement parts to Buyer. All warranty labor must be performed by an authorized service group approved by Seller either at its place of business, for mobile or portable equipment, or at the Buyer's location for fixed location equipment should Seller determine that it is not feasible to return the fixed location equipment to Seller's authorized service group. D. Seller's obligations shall not apply to (1) Hardware or components thereof which have a normal life inherently shorter than the Warranty Period, or (2) defects which are the result of improper storage, use, or installation performed by other than Seller, maintenance performed by other than Seller, or repair performed by other than Seller, or (3) Hardware which has been subjected to any other kind of misuse or detrimental exposure or has been involved in an accident, or (4) Hardware or installations altered or repaired by any Party other than Seller without Seller's prior written consent. E. Coverage Warranty. Notwithstanding the other provisions of this Section 19, Seller's only Warranty as to radio coverage is that the System, prior to Acceptance, shall have successfully passed the coverage tests in the Acceptance Test Plan. The Seller represents that the System shall perform in accordance with the Specifications in all material respects. Upon System Acceptance, this System functionality representation is fulfilled. · F. Software. Unless otherwise stated in the Software License Agreement, during the Warranty Period, Seller warrants the Software in accordance with the terms of the Software License Agreement and the provision of Section 19 applicable. G. THE WARRANTIES AND REMEDIES SET FORTH IN THIS SECTION AND IN THE SOFTWARE LICENSE AGREEMENT CONSTITUTE THE ONLY WARRANTIES WITH RESPECT TO THE HARDWARE, SOFTWARE AND SERVICES AND THE BUYER'S EXCLUSIVE REMEDIES IN THE EVENT SUCH WARRANTIES ARE BREACHED. THEY ARE IN LIEU OF ALL OTHER WARRANTIES WHETHER WRITIEN, ORAL, EXPRESS, IMPLIED, OR STATUTORY INCLUDING, WITHOUT LIMITATION, THE WARRANTY OF MERCHANTABILITY AND THE WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE . IN NO EVENT 14 #lS-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1226 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) SHALL SELLER BE LIABLE FOR SPECIAL, CONSEQUENTIAL OR INDIRECT DAMAGES INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFITS OR REVENUES. SECTION 20. WARRANTY AND MAINTENANCE SERVICE After the initial two (2) year Warranty Period for the applicable portion of the accepted System, Seller shall provide System Warranty and Maintenance for the Hardware, pursuant to Seller's Proposal at Exhibit "C" and paid in accordance with Exhibit "E". Subsequent years of warranty and maintenance are to be paid quarterly on the anniversary of the acceptance of the applicable portion of the System. SECTION 21. INTERFERENCE Radio system coverage and performance are subject to degradation due to anomalous propagation and interference beyond the reasonable control of Seller. Seller cannot be responsible for degradation or disruption of Service caused by operation of other radio systems or by natural phenomena or other interference over which the Seller has no reasonable control. In the event of a case of degradation due to interference by an outside Party, Seller will provide engineering support to Buyer at Buyer's expense to support Buyer's efforts in resolving the interference issue with the outside Party. SECTION 22. INDEMNIFICATION A. To the maximum extent permitted by Florida law, the Seller shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Seller or anyone employed or utilized by the Seller in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. B. The duty to defend under this Section 22 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Seller, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Seller. Seller's obligation to indemnify and defend under this Section 22 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. SECTION 23. PATENTS . A. Seller warrants that the System furnished hereunder shall be delivered free of any rightful claim of any third Party for infringement of any United States patent or copyright. If Buyer notifies Seller promptly of the receipt of any claim that the System infringes a United States patent or copyright and gives Seller information, assistance and exclusive authority to settle and defend such claim, Seller at its own expense shall defend, or may settle, any suit or proceeding against Buyer so far as based on a claimed infringement which breaches this warranty. If, in any such suit arising from such 15 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1227 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) claim, the continued use of the System for the purpose intended is enjoined by any court of competent jurisdiction, Seller shall, at its expense and option, either (1) procure for Buyer the right to continue using the System, (2) modify the System so that it becomes non-infringing, (3) replace the System or portions thereof so that it becomes non-infringing, or (4) remove the System and refund the purchase price (less reasonable depreciation for use). The foregoing states the entire liability of Seller for patent or copyright infringement by the System and is subject to any limitation of total liability set forth in this Agreement. B. The preceding subsection (A) shall not apply to (1) any portion of the System which is manufactured to Buyer's design (2) the use of the System in conjunction with any other apparatus or material not supplied by Seller to the extent that such conjoined use causes the alleged infringement. As to any portion of the System or use described in the preceding sentence, Seller assumes no liability whatsoever for patent infringement. C. THE PATENT AND COPYRIGHT WARRANTY AND INDEMNITY OBLIGATIONS RECITED ABOVE ARE IN LIEU OF ALL OTHER PATENT AND COPYRIGHT WARRANTIES AND INDEMNITIES WHATSOEVER, WHETHER ORAL, WRITIEN, EXPRESS, IMPLIED OR STATUTORY. SECTION 24. LIMITATION OF LIABILITY A. Notwithstanding the provisions of Section 18 Indemnification of this Agreement and Personal Injury or Death claims, the total liability of Seller, including its subcontractors or suppliers, for all claims of any kind for any loss or damage, whether in Agreement, warranty, tort (including negligence or infringement), strict liability or otherwise, arising out of, connected with, or resulting from the performance or non-performance of this Agreement or from the manufacture, sale, delivery, installation, technical direction of installation, resale, repair, replacement, licensing or use of any Hardware, Software or the furnishing of any Service, shall not exceed the amount paid by Buyer allocable to the particular item of Hardware, Software or Service which gives rise to the claim. Except as to title, any such liability shall terminate upon the expiration of the Warranty Period. B. IN NO EVENT, WHETHER AS A RESULT OF BREACH OF AGREEMENT, WARRANTY, TORT (INCLUDING NEGLIGENCE OR INFRINGEMENT), STRICT LIABILITY OR OTHERWISE, SHALL SELLER, OR ITS SUBCONTRACTORS OR SUPPLIERS, BE LIABLE FOR ANY SPECIAL, CONSEQUENTIAL, INCIDENTAL, INDIRECT OR EXEMPLARY DAMAGES INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFITS OR REVENUES, LOSS OF USE OF THE HARDWARE OR ANY OTHER EQUIPMENT, COST OF CAPITAL, COST OF SUBSTITUTE GOODS, FACILITIES, SERVICES OR DOWNTIME COSTS. C. The provisions of this Section, LIMITATION OF LIABILITY, shall apply notwithstanding any other provisions of this Agreement or the limitation set forth in Section 768.28, Fla. Stat. D. The provisions of this Section, LIMITATION OF LIABILITY, shall survive the expiration or termination of this Agreement. 16 #15-6409 BOOMHZ P25 Project 16.E.4.c Packet Pg. 1228 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) SECTION 25. DEFAULT AND TERMINATION A. In the event of a material breach or should the County deem Contractor as failing to perform the services in a manner satisfactory to the County pursuant to this Agreement, the County may terminate said Agreement for cause upon seven (7) calendar written notice, or such longer period of time as may be consented to by the County in writing and in its sole discretion, and any resulting failure of the Consultant to cure the default during the prescribed time, shall permit the County to terminate this Agreement. B. In the event of (1) any failure by Buyer to make any undisputed payment when due or (2) any other material breach of this Agreement by Buyer which shall continue for one hundred twenty (120) or more days after written notice of such breach (including a reasonably detailed statement of the nature of such breach) shall have been given to Buyer by Seller, Seller shall be entitled to avail itself cumulatively of any and all remedies available at law or in equity (provided such remedies are not otherwise limited under the terms of this Agreement) and either (1) suspend performance of its obligations under this Agreement for as long as the breach remains uncorrected or (2) terminate this Agreement by written notice to Buyer if the breach remains uncorrected. C. The County may terminate this Agreement for convenience with a thirty (30) day written notice . D. Further, in the event that the Agreement is terminated, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination, together with any retainage withheld. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. SECTION 26. CONFIDENTIALITY A. During the term of this Agreement, it is anticipated that one Party (hereafter the "Disclosing Party") may disclose to the other Party (hereafter the "Receiving Party") information which the Disclosing Party considers proprietary and confidential. Accordingly, with respect to any specification, drawings, sketches, models, samples, tools, technical information, confidential business information or data, in written or other tangible form which (1) has been designated in writing by the Disclosing Party as confidential or proprietary or (2) is of the type that the Receiving Party customarily treats as confidential or proprietary and which is furnished by the Disclosing Party to the Receiving Party in contemplation of, or under, this Agreement (hereinafter "Information"), the Receiving Party shall treat such Information, for a period of five (5) years after the Effective Date of this Agreement, as confidential information with the same degree of care as the Receiving Party affords to confidential information of its own of a similar nature and shall not reproduce any such Information, in whole or in part, except as specifically authorized in writing by the Disclosing Party. B. The provisions of the preceding subsection shall not apply to any Information which (1) is or shall become publicly available without breach of this Section 26 CONFIDENTIALITY, on the part of the Receiving Party; (2) is already known by the Receiving Party prior to receipt from the Disclosing Party; (3) is independently developed by the Receiving Party; (4) is rightfully obtained by the Receiving Party from third Parties without restriction; or (S) is required to be disclosed by 17 #15-6409 BOOMHZ P25 Project 16.E.4.c Packet Pg. 1229 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) appropriate governmental or judicial order, including compliance with Florida Public Records Act, Chapter 119, Fla. Stat., (as specifically outlined in Section 2. Scope of Work) and the Florida Sunshine Law, Chapter 286, Fla. Stat. C. The provisions of this Section 26, CONFIDENTIALITY, shall survive the expiration or termination of this Agreement. D. The confidentiality obligations of this Section 26, CONFIDENTIALITY, shall not apply to Software, the confidentiality and other rights and obligations with respect to which are set forth in the Software License Agreement. SECTION 27. COMPLIANCE Seller agrees to comply with all federal, state and local laws, ordinances, codes, rules and regulations in effect as of the Effective Date of this Agreement that may in any way affect the work by Seller hereunder. Any Hardware or Software furnished by Seller under this Agreement shall comply in all material respects with federal, state and local laws and regulations applicable to the manufacture, packing, sale and shipment of such Hardware or Software as of the Effective Date of this Agreement and shall comply with any amendments thereto which may have come into effect prior to the time such Hardware or Software are delivered provided that the price and, if necessary, delivery of such Hardware or Software shall be equitably adjusted to compensate Seller for the effect of compliance with any such amendments. SECTION 28. NOTICES Notices and other communications between the Parties shall be transmitted by facsimile or in writing to the Parties at the addresses set forth below and shall be deemed effecHve upon receipt by the receiving Party. Either Party may change its address by giving notice in writing thereof to the other Party. IF TO BUYER: John Daly, Telecommunications Manager 3299 Tamiami Trail E, Suite 600 Naples, FL 34112 Attn: 800MHZ Project E-mail Address: JohnDaly@colliergov.net IF TO SELLER: Communications International, Inc. 4450 US HWY 1 Vero Beach, Florida 32967 Attn: Mark Feurer E-mail Address: mfeurer@ask4ci.com WITH A COPY TO: Communications International, Inc. 4450 US HWY 1 Vero Beach, Florida 32967 Attn: Agreement Administration #15-6409 800MHZ P25 Project 18 16.E.4.c Packet Pg. 1230 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) SECTION 29. ORDER OF PRECEDENCE This Agreement and the following Exhibits are expressly incorporated herein by reference and, together constitute the Agreement Documents. In the event of a conflict among or between the Agreement Documents, the documents shall control in the order of precedence set forth below: 1. Amendments to this Agreement 2. This Agreement 3. Exhibit A -Statement of Requirements (SOR) 4. Exhibit C -Seller's Proposal SECTION 30. TERM A. The Agreement shall be for a ten (10) year period, commencing upon the issuance of a purchase order and terminating on ten (10) years from that date. B. The County may, at its discretion and with the consent of the Contractor, renew the Agreement under all of the terms and conditions contained in this Agreement for two (2) additional five (5) year periods. The County shall give the Contractor written notice of the County's intention to renew the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. C. The term of the Software license is in perpetuity unless otherwise terminated as provided herein. The term of the Warranty and Maintenance for the Hardware and support for the Software, shall be for an initial ten (10) year period commencing upon the acceptance of the applicable portion of the System and may be renewed as stated above in subsection B. SECTION 31. ENTIRE AGREEMENT This Agreement together with all Exhibits and Seller's Proposal which is incorporated herein by reference constitute the entire understanding and agreement between Buyer and Seller concerning the subject matter hereof and any negotiations, representations, promises, understandings, proposals, agreements, warranties, course of dealing or trade usage, oral or written, not expressly contained or referenced herein shall not be binding on either Party. SELLER DOES NOT ASSUME ANY OBLIGATIONS OR LIABILITIES IN CONNECTION WITH THE SALE OF THE SYSTEM OTHER THAN THOSE EXPRESSLY STATED IN THIS AGREEMENT AND DOES NOT AUTHORIZE ANY PERSON (INCLUDING SELLER'S MANUFACTURER'S REPRESENTATIVES AND SALES AGENTS) TO ASSUME FOR SELLER ANY OTHER OBLIGATIONS OR LIABILITIES. SECTION 32. AMENDMENT No modification or amendment or other change to this Agreement shall be binding on either Party unless set forth in a writing signed by both Buyer and the Seller. SECTION 33. SEVERABILITY The invalidity, in whole or in part, of any Section or part of any Section of this Agreement shall not affect . the validity of the remainder of such Section or the Agreement. 19 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1231 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) SECTION 34. WAIVER No term of this Agreement may be waived except in a writing signed by the Party waiving enforcement. No term of this Agreement shall be deemed to be waived by reason of any failure to previously enforce such term. SECTION 35. HEADINGS Section headings are inserted for convenience only and shall not be used in any way to construe the meaning of terms used in this Agreement. SECTION 36. GOVERNING LAW The validity, performance and all matters relating to the interpretation and effect of this Agreement and any amendment thereto shall be governed by the State of Florida, without giving effect to its conflict of laws provisions. SECTION 37. DISPUTE RESOLUTION Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision- making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. SECTION 38. ASSIGNMENT; SUCCESSORS AND ASSIGNS The Seller shall not assign this Agreement or any part thereof, without the prior consent in writing of County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Seller does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Seller all of the obligations and responsibilities that Seller has assumed toward County [The rest of this page intentionally left blank.] 20 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1232 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) IN WITNESS WHEREOF, this Agreement has been duly executed as of the "Effective Date". ATIEST: Dwight E. Brock, Clerk of Courts First W it9?ss . / . i]A f?R. y /..,__ e, tVI tType/print witness namet .Q tW ~ SefRfd ¥'J itnes ~ r _ IBL.-' \ ~ v.... _;J_ w a..rz_. tType/print witness namet Deputy County Attorney #15-6409 800MHZ P25 Project 21 BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By:--'/'--~--"-~-~-~-=---- Tim Nance, Chairman tType/print signature and titlet 16.E.4.c Packet Pg. 1233 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) EXHIBIT "A" STATEMENT OF REQUIREMENTS (SOR) FOR COMMUNICATIONS SYSTEM (following this page) 22 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1234 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Statement of Requirements For Communications System December 19, 2014 Federal Engineeringe Prepared by Federal Engineering, Inc. 10600 Arrowhead Dr., Suite 160 Fairfax, VA 22030 703-359-8200 16.E.4.c Packet Pg. 1235 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Table of Contents 1. Project Overview ................................................................................................ 6 1.1 Introduction ........................................................................................................ 6 1.2 Overview of this Document ................................................................................ 6 1.3 Project Summary ............................................................................................... 7 1.4 Proposals Desired .............................................................................................. 8 1.5 Quality Assurance and Coordination .................................................................. 9 1.5.1 Standards and Guidelines .................................................................................. 9 1.5.2 Frequency Coordination and Licensing ............................................................ 10 1.5.3 Federal Aviation Administration (if applicable) ................................................. 10 1.5.4 Project Management ........................................................................................ 11 1.5.5 QA/QC Program .............................................................................................. 14 1.6 Proposal Format .............................................................................................. 15 1.7 Award of Contract ............................................................................................ 17 1.8 Detailed Design (90 calendar days after contract award) ................................ 18 1.9 Detailed Design Review (90 calendar days after contract award) .................... 18 1.10 System Shipping/Delivery ................................................................................ 19 2. Radio Communications System Requirements ................................................ 20 2.1 Overview .......................................................................................................... 20 2.2 Project 25, Phase 2 .......................................................................................... 20 2.3 Redundancy and Survivability .......................................................................... 21 2.4 Expansion ........................................................................................................ 22 2.5 Site Selection ................................................................................................... 22 2.6 Coverage ......................................................................................................... 23 2.6.1 Coverage Model and Maps .............................................................................. 23 2.6.2 Link Budgets .................................................................................................... 24 3. Radio Communications System ....................................................................... 26 3.1 Overview .......................................................................................................... 26 3.2 System Control Equipment .............................................................................. 26 3.3 Simulcast Equipment ....................................................................................... 27 3.4 Receiver Voting ............................................................................................... 27 December 19, 2014 Page 2of108 16.E.4.c Packet Pg. 1236 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 3.5 MulticasUlndividual Repeater Sites .................................................................. 27 3.6 Base Station Equipment .................................................................................. 28 3.7 Antenna Systems ............................................................................................. 29 3.8 Gateway Devices ............................................................................................. 29 3.9 Site UPS Power ............................................................................................... 30 3.10 Dispatch Console Subsystem .......................................................................... 30 3.10.1 General Requirements and Features ............................................................... 30 3.10.2 Trunked Requirements .................................................................................... 32 3.10.3 Conventional Requirements ............................................................................. 33 3 .10.4 Operator Position Equipment ........................................................................... 34 3.10.5 Console Networking Equipment.. ..................................................................... 35 3.10.6 Console Backup System .................................................................................. 35 3.11 Voice Logger Recorder .................................................................................... 35 3.12 Network Management Subsystem (NMS) ........................................................ 36 3.12.1 Network Management Terminals (NMT) .......................................................... 37 3.12.2 Remote Terminal Units (RTU) ......................................................................... 37 4. Backhaul Network ............................................................................................ 39 4.1 Digital Microwave Network ............................................................................... 39 4.2 Microwave Backhaul Network Design .............................................................. 40 4 .3 Microwave Antenna System ............................................................................ 40 4.4 Microwave Backhaul Network Management .................................................... 41 5 . Facilities and Infrastructure Development ........................................................ 42 5 .1 General ............................................................................................................ 42 5.2 Towers ............................................................................................................. 44 5.3 Shelters ............................................................................................................ 47 5.4 Generator and Automatic Transfer Switch (ATS) ............................................. 53 5.4.1 Propane Generator .......................................................................................... 55 5.4.2 Automatic Transfer Switch (ATS) ..................................................................... 58 5 .4.3 Propane Fuel System ...................................................................................... 60 5 .5 Site Preparation ............................................................................................... 61 5.6 Fencing ............................................................................................................ 63 December 19, 2014 Page 3of108 16.E.4.c Packet Pg. 1237 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 6. Training ............................................................................................................ 67 6.1 General Requirements ..................................................................................... 67 6.2 Operator Training ............................................................................................. 68 6.3 Technical/System Management Training ......................................................... 68 7. System Implementation, Test, and Acceptance ............................................... 69 7 .1 General ............................................................................................................ 69 7 .2 Cutover Plan .................................................................................................... 69 7 .3 Fleetmapping ................................................................................................... 70 7.4 Staging ............................................................................................................. 70 7.5 System Installation ........................................................................................... 71 7.6 Final Acceptance Testing ................................................................................. 72 7.7 Coverage Testing ............................................................................................ 73 7.8 Cutover ............................................................................................................ 75 7.9 30-Day Burn in test .......................................................................................... 75 7.10 As-Built Documentation ................................................................................... 75 7.11 System Acceptance ......................................................................................... 76 7.12 Final System Acceptance ................................................................................ 76 8. Warranty, Maintenance, and Support .............................................................. 77 8.1 Warranty .......................................................................................................... 77 8.2 Maintenance .................................................................................................... 79 8.2.1 General Requirements ..................................................................................... 79 8.2.2 Maintenance Standards ................................................................................... 80 8.3 Parts Availability .............................................................................................. 80 8.4 Spare Equipment ............................................................................................. 80 8.5 Post Warranty Maintenance ............................................................................. 81 Glossary of Terms and Acronyms ................................................................................. 82 Appendix A -Mandatory Submittals ......................................................................... 89 Appendix B -Compliance Matrix .............................................................................. 90 Appendix C -Proposal Pricing Forms ....................................................................... 97 Appendix D -Existing Site Locations ...................................................................... 103 Appendix E -Critical Locations Requiring In-Building Coverage ............................ 104 December 19, 2014 Page 4of108 16.E.4.c Packet Pg. 1238 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) December 19, 2014 Page 5of108 16.E.4.c Packet Pg. 1239 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 1. Project Overview 1. 1 Introduction Collier County, Florida invites proposals for the upgrade and migration from the existing EDACS system to an 800 MHz Project 25, phase 2 public safety radio communications system supporting mission critical communications within the County. The proposed communications system shall provide enhanced, two-way wireless communications capabilities to all users. The County intends to purchase and implement an integrated public safety wireless communication system that will provide public safety first responders real time operable and interoperable voice and data services that support day-to-day, mutual aid, and task force operations. The system shall be highly reliable, fault tolerant, spectrally efficient, easily scalable, and meet the operational requirements for public safety first responders and public service agencies. 1.2 Overview of this Document A. The following list provides a map to this SoR. 1. Section 1, Project Overview -Provides background information and a general overview of the requirements contained in this SoR. 2. Section 2, Radio Communications System Requirements -Provides requirements for the desired communications systems. Collier County seeks responses for a 800 MHz Project 25 Phase 2 Trunking Simulcast System 3. Section 3, Radio Communications System -Provides requirements for communications system and sub-systems. 4. Section 4, Backhaul Network -Provides requirements for backhaul connectivity, digital microwave backhaul equipment, and network management. Existing backhaul connectivity shall be used to the greatest extent practical . 5. Section 5, Facilities and Infrastructure Development-Provides requirements for tower construction, site preparation, fencing, equipment shelters, generators, and UPS equipment. Existing facilities shall be used to the greatest extent practical. Where not practical, this section provides requirements for tower construction, site preparation, fencing, equipment shelters, generators, and UPS equipment. December 19, 2014 Page 6of108 16.E.4.c Packet Pg. 1240 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 6. Section 6, Training -Provides requirements for training programs to be developed by Ci/Harris. 7. Section 7, System Implementation, Test, and Acceptance -Provides requirements for system cutover, staging, installation, fleetmapping, coverage testing, and final acceptance. 8. Section 8, Warranty, Maintenance, and Support -Provides requirements for the warranty, extended warranty, maintenance, and support of the proposed system and subsystems. B. Appendices to this SoR: 1. Appendix A -Mandatory Submittals 2. Appendix B -Compliance Matrix 3. Appendix C -Proposal Pricing Forms 4. Appendix D -Existing Site Locations 5. Appendix E -Critical Locations Requiring In-Building Coverage 1.3 Project Summary A. Ci/Harris shall be responsible for providing the following project components: 1. Furnishing and installing system equipment and ancillary facilities 2. Preparing and submitting FCC Licensing forms 3. System design and configuration 4. Project management 5. Software installation and programming 6. Training 7. Acceptance testing, including coverage testing 8. Cutover plan and execution 9. Warranty and Maintenance B. Ci/Harris shall be responsible for furnishing complete and fully functional systems: 1. Radio communications system, including the guarantee of radio coverage and Grade of Service (GOS) 2. Point-to-point digital microwave backhaul network December 19, 2014 Page 7of108 16.E.4.c Packet Pg. 1241 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 3. Radio dispatch consoles 4. Cova Logging Recorder integration 5. Infrastructure facilities (e.g., towers, shelters, fencing) 6. Network management system 7. Subscriber equipment programming C. Work shall be planned, coordinated and conducted with minimal interruption of service to existing critical systems. D. Proposal shall completely describe the equipment and methods that will be used to implement the system. The intent of this document is to allow Ci/Harris to offer the best equipment, technology, and methods available to provide state-of-the-art public safety communications systems of highest quality and performance. E. Should the system proposed fail to operate as proposed due to the vendor's errors or omission, the issues will be corrected by Ci/Harris at no additional cost to Collier County. F . All equipment shall be provided in new condition and be covered by a full manufacturer's warranty and maintenance service for not less than three years. G . Proposals shall not be accepted that include systems, equipment, or components at the end of their respective lifecycles. H. In the event that requirements are stated in more than one section and appear to conflict, the more stringent requirement shall apply. 1.4 Proposals Desired A. Collier County desires a complete turnkey solution addressing all project systems, subsystems, and components for the primary voice communications network. This network is intended to provide public safety grade communications capabilities across the county allowing the County agencies to safely, effectively, and efficiently carry out their duties. Collier County seeks to obtain proposals for an 800 MHz, Project 25 simulcast trunking radio system. The network shall be compliant with Project 25 Phase 2 standards. B. Proposal Options: Requirements described as an "OPTION" or "OPTIONAL" refer to features or equipment, which may or may not be purchased by Collier County, December 19, 2014 Page 8of108 16.E.4.c Packet Pg. 1242 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) or items whose quantities are not determined yet. It is not Ci/Harris' option to respond to these requirements; therefore, Ci/Harris are required to respond to all OPTIONAL requirements to the greatest extent possible. C. Alternate Proposals : 1. In the event a Ci/Harris has a technological solution that does not meet the exact requirements in this SoR, Ci/Harris may offer more than one proposal as long as each proposal fully addresses the intent of the requirements set forth in this SoR. 2. Alternate proposals shall be submitted separately under a different cover from the base proposal and clearly marked "ALTERNATIVE PROPOSAL". 3. Ci/Harris shall comply with the same submittal instructions in Section 1.6, Proposal Format. 1.5 Quality Assurance and Coordination 1.5.1 Standards and Guidelines A. Ci/Harris shall comply with the following applicable standards, rules, regulations, and industry guidelines, provided here in no particular order with no implication of priority, as they apply to the proposed solutions: 1. American National Standards Institute (ANSI) 2. National Electrical Manufacturer's Association (NEMA) 3. Electronics Industry Association (EIA) 4. Telecommunications Industry Association (TIA) 5. Telecommunications Distribution Methods Manual (TDMM) 6. National Electrical Code (NEC) 7. Institute of Electrical and Electronics Engineers (IEEE) 8. Federal Communications Commission (FCC) 9. Underwriters Laboratories, Inc. (UL) 10. American Society of Testing Materials (ASTM) 11. National Fire Protection Association (NFPA) 1221 December 19, 2014 Page 9of108 16.E.4.c Packet Pg. 1243 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) B. Ci/Harris shall comply with industry best practices for system installation, grounding, bonding, and transient voltage surge suppression (TVSS}, as outlined in the following standards: 1. Harris Site Grounding and Lightning Protection Guidelines (AE/LZT -123 4618/1 -latest revision) 2. Other contractor I industry standards which Ci/Harris shall provide to Collier County for review and approval prior to contract award. C . Governing codes and conflicts : If the requirements of this SoR conflict with those of the governing codes and regulations, then the more stringent of the two shall become applicable. D . If Ci/Harris cannot meet any of the standards or guidelines listed above, Ci/Harris shall list any and all deviations in their proposal. 1.5.2 Frequency Coordination and Licensing A. Land Mobile Radio (LMR) licenses --Ci/Harris shall be responsible for all frequency research, prior coordination and preparation of all associated FCC license applications and submittals on behalf of Collier County. Collier County shall be responsible for coordination fees and licensing fees, if any, and signatures , as applicable. Following approval of the preliminary design phase, Ci/Harris shall provide all modifications and applicable forms to Collier County for review and approval. Ci/Harris shall also be responsible for any additional frequency research, support, and preparation if necessary. Collier County shall sign and submit all forms following approval. . B. Microwave Licenses --Ci/HarrisCi/Harris shall be responsible for all microwave frequency research, prior coordination and preparation of all associated FCC license applications and submittals on behalf of Collier County. Collier County shall be responsible for coordination fees and licensing fees, if any, and signatures, as applicable. 1.5.3 Federal Aviation Administration (if applicable) A. Ci/Harris shall complete and submit to Federal Aviation Administration (FAA) any Aviation forms as necessary. December 19, 2014 Page 10of108 16.E.4.c Packet Pg. 1244 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 1.5.4 Project Management A. The RESPONDENT shall provide a Project Management Plan, which includes, a detailed Work Breakdown Structure (WBS), project scope, deliverables, schedule, QA/QC processes, and risk management sections. B. The plan shall describe how Ci/Harris intends to monitor and control the installation and deployment of the proposed system and mitigate risks in order to ensure that the system meets the design specifications and is delivered on time. C. Regularly scheduled status meetings shall be established between the Collier County Project Team and Ci/Harris. Ci/Harris shall provide a schedule for these meetings subject to the approval of Collier County. 1.5.4.1 Scheduling A. Ci/Harris shall develop and maintain a project schedule including tasks, milestones, start and end dates, task predecessors, and task owners based on an approved WBS. B. The schedule shall represent tasks associated with completing work on all items identified in the WBS. The project schedule shall be updated with actual dates as tasks are completed. C. The updated schedule shall be provided as an agenda item for all weekly or biweekly status meetings (at the discretion of Collier County) between Collier County and Ci/Harris. D. The schedule shall address the following at a minimum : 1. Site surveys 2. Detailed design review and Collier County approval 3. Site preparation 4. Equipment manufacturing 5. Factory acceptance test 6. Equipment delivery 7. System installation 8. System configuration 9. System optimization December 19, 2014 Page 11 of 108 16.E.4.c Packet Pg. 1245 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 10. Acceptance testing 11. Coverage testing 12. User training 13. Fleetmap development 14. System cutover 15. System documentation development and delivery 16. System and equipment warranty 1.5.4.2 Project punch list A. Ci/Harris shall establish and maintain a punch list, as mutually agreed to with Collier County, for site facilities, equipment, and for acceptance tests. B. The punch list shall be maintained in real time and published weekly The punch list shall include the following at a minimum: 1. Sequential punch list item number 2. Date identified 3. Item description 4. The party responsible for resolution 5. Expected resolution date 6. Resolution date 7. The party resolving the issue 8. Details about how each punch list item was resolved and tested 9. Project manager signoff (Ci/Harris/Collier County) 10. Any notes about the item . C. If responsibility for resolving an item is transferred to another person or group, a new entry shall be added to the punch list and the original entry shall be appropriately noted. D. Ci/Harris shall be responsible for reviewing each punch list item, and advising Collier County of any changes. The status of punch list items shall be updated during each status meeting. December 19, 2014 Page 12of108 16.E.4.c Packet Pg. 1246 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 1.5.4.3 Project meetings A. A project kickoff meeting shall be scheduled prior to the beginning of the project. 8. Weekly or biweekly project status meetings shall be scheduled following contract award and the initial kickoff meeting. C. Ci/Harris shall be responsible for scheduling the meetings as well as preparing meeting agendas and minutes. In addition to those identified in Section 1.6.4.1 above, meeting agenda items shall include, as a minimum, the following items: 1. Schedule review 2. Status of deliverables 3. Risk items 4. Changes 5. Plans for the next period 6. Action item assignments 7. Punch list review 1.5.4.4 Project staffing A. Project staffing shall be managed by Ci/Harris based on workload and the level of effort throughout the implementation I installation process; however, the positions identified below shall be staffed throughout the duration of the project and shall not change without prior approval of Collier County. B. SELECTED VENDOR's Project Manager: 1. Ci/Harris' Project Manager shall be the primary point of contact between Collier County and Ci/Harris. 2. Ci/Harris' Project Manager shall bear full responsibility for supervising and coordinating the installation and deployment of the communications system; be responsible for development and acceptance of the Project Management Plan; managing the execution of the project against that plan; and overseeing the day-to-day project activities, deliverables, and milestone completion. 3. Ci/Harris' Project Manager shall be responsible for coordination of the status meetings. C. SELECTED VENDOR's Project Engineer: December 19, 2014 Page 13of108 16.E.4.c Packet Pg. 1247 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 1. Ci/Harris' Project Engineer shall have the primary responsibility for developing and managing the system design and ensuring that the system is installed in accordance with the approved system design. 2. Any deviation from the system design shall be subject to project change control procedures and will not be undertaken until approved by Collier County. 3. Ci/Harris's Project Engineer shall develop block diagrams , system level diagrams, and rack diagrams to assist the installation team in completing the system installation. 4. The Project Engineer shall also supervise the development and execution of the Acceptance Test Plan, the Coverage Acceptance Test Plan, and guide the project team through the processes and procedures necessary to prove that the system performs as specified in the contract. No test plan will be executed until approved by Collier County. 1.5.5 QA/QC Program A. The RESPONDENT shall include a Quality Assurance I Quality Control (QA/QC) plan for the Collier County radio communications system project. The plan shall address all stages of the project, including , but not limited to: 1. Procurement 2. System design 3. Installation 4. Implementation 5. Testing 6. Cutover B. The QA/QC plan shall specifically describe the plans and procedures that ensure the proposed system is designed in accordance with the standards and requirements described in this SoR. C. The QA/QC plan shall be included as part of the Project Management Plan developed by the Project Manager. D. The QA/QC plan shall be an integral part of the project and include County personnel as part of the review and approval process for all deliverables and submittals. December 19 , 2014 Page 14of108 16.E.4.c Packet Pg. 1248 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) E. The proposed QA/QC plan shall address the following project tasks at a minimum : 1. Design analysis and verification 2. RF coverage analysis and verification 3. Design changes and document control 4. Material shipping, receiving , and storage 5. Site preparation 6. Field installation and inspection 7. Equipment inventory and tracking 8. System testing and validation 9. Software regression testing 10. Deficiency reporting and correction 11. Implementation and cutover 12. Training and certification 1. 6 Proposal Format A. Ci/Harris shall adhere to the proposal format provided below, organized by Section: 1 . Section 1 : Cover letter 2. Section 2: Table of contents 3. Section 3: Executive summary 4. Section 4: Qualifications Ci/Harris shall provide information describing experience and qualifications with similar projects in their proposal, or upon request from Collier County, including, but not limited to the following: a. Descriptions of Ci/Harris' qualifications b. Resumes of key personnel c. Supplementary information 5. Section 5: Description of the system, including equipment, software, design, and services to be provided a. Radio communications system December 19, 2014 Page 15 of 108 16.E.4.c Packet Pg. 1249 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) b. Radio dispatch consoles c. Voice logging recorder integration d. Network management subsystem e. Microwave backhaul connectivity including preliminary path profiles f. Radio and microwave channel plans g. Subscriber equipment programming h. Site infrastructure i. Tower profile drawings including antenna mounting locations and ancillary equipment j. Equipment room drawings k. Equipment rack elevation drawings I. Additional subsystems m. RF coverage predictions n. Detailed equipment specification sheets for all proposed equipment o. Scope of Work documentation detailing complete system installation on a site by site basis p. System design information shall include a complete detailed description, block diagrams, equipment layouts, and equipment lists necessary to provide a complete and comprehensive description. 6. Section 6: Project Management plan including preliminary project schedule with detailed Gantt chart 7. Section 7 : Quality Assurance I Quality Control (QA/QC) plan 8. Section 8: Training programs. 9. Section 9: Point-by-point compliance RESPONDENT shall provide compliance statements for each outline level or bullet point of this SoR. RESPONDENT shall complete the compliance matrix provided in Appendix B -Compliance Matrix. Compliance statements are limited to the following three choices: a. COMPLY -The proposal meets or exceeds the specified requirement. b. COMPLY WITH CLARIFICATION -The proposal does not meet the exact stated requirement; however, meets a substantial portion of or December 19, 2014 Page 16of108 16.E.4.c Packet Pg. 1250 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) meets the intent of the requirement. RESPONDENT must provide a detailed explanation when using this statement. c. EXCEPTION -The proposal does not meet the specified requirements. RESPONDENT must provide a detailed explanation when using this statement. 10. Section 10: System, subsystem and subscriber warranty information 11. Section 11: System testing documentation including staging factory acceptance testing, coverage acceptance testing, 30-day operational test and final acceptance testing. 12 . Section 12: Any documentation or material not covered in any other sections. 13 . Section 13: Post-Warranty Maintenance 14 . Section 14: Total proposal cost and detailed pricing breakdown Respondent shall provide total proposal cost and itemized pricing by using the pricing forms provided in Appendix C -Proposal Pricing Forms, to the greatest extent possible. Costs for OPTIONAL items shall also be provided on the forms. 1. 7 Award of Contract A. Collier County intends to award a contract(s) for the complete system. However, Collier County specifically reserves the following rights, consistent with procuring a system that best meets the needs of Collier County and system users: 1. Collier County reserves the right to accept or reject any or all proposals or any portion thereof. 2. Collier County reserves the right to accept all or part of any proposal depending solely upon the requirements and needs of Collier County. 3. Collier County reserves the right to seek clarifications of any proposal submitted or specific aspects of any proposal prior to the award of the contract. After seeking such clarification, Collier County will allow the RESPONDENT an opportunity to provide the requested clarification. 4. Collier County reserves the right to adjust item quantities and/or reconfigure the communications system in the best interest of Collier County subsequent to award of the contract. December 19, 2014 Page 17of108 16.E.4.c Packet Pg. 1251 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 5. If multiple contracts are awarded, in lieu of a turnkey contract, Collier County may negotiate with one SUCCESFUL RESPONDENT for Prime Contractor services, or perform the prime contractor services internally. 1.8 Detailed Design (90 calendar days after contract award) Ci/Harris shall submit the Detailed Design package within 90 days after contract award, which shall include the following: A. Any updates to previously submitted design information B. System block diagrams C. Radio channel plans D. Cutover plan E. System operation and maintenance manuals for all equipment F. Patching schedules and termination details for all cabling necessary for a complete record of the installation G. Site installation drawings ,including room layouts, all cable runs, and grounding H . Equipment rack/cabinet elevation diagrams I. Tower drawings including antenna and coax loading information, antenna center line heights, and any other equipment mounted on the tower J . Ci/Harris shall submit a Draft Staging Acceptance Test Plan (SATP), outlining a comprehensive series of tests that will demonstrate proof of performance and readiness for shipment. K. The Final SATP shall be submitted no later than 15 business days before the testing starts, and shall be approved no later than five business days before the testing starts. 1.9 Detailed Design Review (90 calendar days after contract award) A. A detailed design review meeting shall be conducted to allow Ci/Harris to present the system design for review and approval December 19, 2014 Page 18of108 16.E.4.c Packet Pg. 1252 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) B. The detailed design review will allow Ci/Harris to present their system design and detail how all requirements will be met. C. The detailed design review shall be considered the last step prior to ordering and/or manufacturing of equipment. Upon approval of the detailed design by Collier County the vendor should begin the ordering and manufacturing of system equipment. Collier County shall not be held liable for any equipment ordered, or manufactured prior to approval of the detailed design. D. Collier County shall be given 15 business days to approve the detailed design documents provided by Ci/Harris. 1.10 System Shipping/Delivery A. Ci/Harris shall submit a Bill of Materials I packing list with two copies for each shipment of equipment. The packing list shall include the following information at a minimum for each component included in the packaging: 1. Manufacturer 2. Model Number 3. Serial number 4. Unique identification of the package containing the item B. All items shipped by Ci/Harris or their suppliers will include the above information in a barcode format. December 19, 2014 Page 19of108 16.E.4.c Packet Pg. 1253 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 2. Radio Communications System Requirements 2. 1 Overview A. Ci/Harris shall propose a complete 800 MHz, Project 25, Phase 2 (TOMA) trunking radio communications system designed to provide a capacity allowing for better than 1 % Grade of Service (GOS). 8. Ci/Harris shall base GOS upon number of user groups, subscriber count, existing fleet mapping and typical public safety standards utilized in determining GOS requirements. C . Ci/Harris shall detail the GOS provided and provide calculations utilized to determine the GOS. D. The system shall contain a ring and hot standby protected microwave backhaul network providing 155 Mbps throughput and meet 99.999% reliability. E. The systems shall provide 95% portable on the street radio coverage throughout the County and portable in-building radio coverage as described in Section 2.6. F. The system shall include a dispatch console subsystem and network management subsystem G. The system shall provide the following additional features : 1. AES Encryption 2. Over the Air Programming (OTAP) 3. Over the Air Rekeying (OTAR) 4. Text messaging 5. AVL/GPS location information 2.2 Project 25, Phase 2 A. The proposed radio system shall comply with the latest TIA/EIA/TSB-102, TIA/EIA- 102 and TIA-102 standards at the time of proposal submission. B. All system channels shall be configured and licensed to operate dynamically in both phase 1 (FDMA) and Phase 2 (TOMA) modes. December 19, 2014 Page 20 of 108 16.E.4.c Packet Pg. 1254 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 2.3 Redundancy and Survivability A. The proposed radio communications system is intended to support mission critical operations; therefore, a high degree of redundancy and suNivability is required. A network topology utilizing fault tolerance shall be incorporated to the greatest extent possible through a distributed and/or redundant architecture. B. Redundancy is required for all system elements in which failure would result in a major failure of the system; single points of failure are not acceptable. Such elements include, but are not limited to the following : 1. System controllers and fixed site equipment 2. Simulcast control equipment 3. Backhaul network, including networking equipment such as routers and switches 4. Power systems 5. Network management system 6. Tower Top Amplifier C. The system shall include several modes of degraded operation, known as failure modes. The system shall be capable of automatic activation of failure modes in the event of a failure. Additionally , the system shall switchover to a failure mode gracefully. Failure modes shall include the following scenarios at a minimum : 1. Loss of single site 2. Loss of multiple sites 3. Loss of system controller 4. Loss of simulcast control equipment 5. Loss of a frequency channel 6. Loss of Tower Top Amplifier 7. Loss of microwave path/equipment D. Ci/Harris shall explain each of the failure modes and how they affect system performance. December 19, 2014 Page 21 of 108 16.E.4.c Packet Pg. 1255 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 2.4 Expansion A. The systems shall be expandable by adding additional hardware and/or software to increase coverage, capacity, or features. Where possible, RESPONDENT shall propose equipment such that the system can be easily expanded by a minimum factor of 20%. For example if a transmitter combiner requires five ports for the system design, a 6-port combiner should be provided for ready expansion. B. Ci/Harris shall list the system expansion capabilities for the following : 1. Total frequency channels 2. Simulcast cells 3. Sites per simulcast cell 4. MulitcasUlndividual repeater sites 5. Unit IDs 6. Affiliated Users 7. Talkgroups 8. Dispatch Positions 2.5 Site Selection A. Ci/Harris shall use Collier County's existing communications sites to the greatest extent possible. The preferred order of site selection shall be; current tower sites utilized by the County, existing tower sites not currently utilized, then County owned land. B. The total number of tower sites shall be determined by the total number of sites required to meet the coverage guarantee as defined in Section 2.6 Coverage C. Appendix D contains a list of existing sites . D. Ci/Harris shall verify that any existing sites selected for use have sufficient space available for antenna and ancillary equipment to be mounted on the tower/structure. In the event a RESPONDENT proposes a location on the tower/structure, which is not available, the RESPONDENT'S guarantee of coverage shall not change even though an alternative design may be required. E. In the event an existing commercial tower location is to be utilized, Ci/Harris shall provide Collier County with lease costs for tower space and ground space required December 19, 2014 Page 22 of 108 16.E.4.c Packet Pg. 1256 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) to support communications system. Additionally, the respondent will exercise due diligence to verify the tower elevations they are proposing are available and the tower can support the proposed equipment. 2. 6 Coverage A The radio systems shall be designed to serve the geographical boundaries of the County with 95% portable on the street coverage, with 95% reliability , at a Delivered Audio Quality (DAQ) of 3.4 or better. B. The system shall also provide portable in-building coverage within the existing EDACS systems simulcast service area and locations defined in Appendix E: Critical Infrastructure Requiring In-building Coverage. C. Any uncovered areas (i.e., the uncovered 5%) shall not include the major highways or highly populated areas within the County. D. Coverage design, implementation, and testing for the system shall adhere to the Telecommunications Industry Association (TIA) Telecommunications Systems Bulletin (TSB) #88-C . E. RF coverage is defined as the digital Bit Error Rate (BER) that provides a minimum Delivered Audio Quality (DAQ) 3.4 audio signal for both outbound (talk-out) and inbound (talk-in) communications. 2.6.1 Coverage Model and Maps A Ci/Harris shall employ a suitable coverage prediction model using appropriate terrain and land cover data for the environment, and shall include a detailed description of the propagation models used and the assumptions made in preparation of the maps. A brief description of the methodology the software used to calculate coverage shall also be included in the proposal narrative. B. Ci/Harris shall submit both talk-out and talk-back system composite coverage maps for all proposed design configurations. The maps shall be clearly labeled and shall show system gain calculations for each of the following: 1. Mobile radios -Standard dash or trunk mount with a unity gain antenna mounted in the center of the roof 2. Portable radios -Standard portable radio outdoors: a. Talk-out to a portable radio on hip with swivel belt clip December 19, 2014 Page 23 of 108 16.E.4.c Packet Pg. 1257 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) b. Talk-back from a portable radio at head level 3. Portable radios -Standard portable radio indoors: a. Talk-out to a portable radio on hip with swivel belt clip b. Talk-back from a portable radio at head level C. Coverage shall be depicted using a light transparent color or cross-hatching for those areas that meet or exceed the minimum coverage reliability threshold. The background map layer shall show the geographic boundary of the County, cities and towns, as well as major roads. D. All maps must clearly delineate the difference between areas predicted to be greater than DAQ 3.4 equivalent coverage and areas that do not meet coverage requirements. RESPONDENT shall include the effects of simulcast interference in all coverage maps (if applicable). E. Coverage maps shall be provided in the proposal in two formats: 1. 11"x17" (minimum) full color hardcopy format 2. In PDF file format on CD-ROM or USB flash drive F. Thirty meter U.S. Geologic Survey (USGS), NAD-83 terrain elevation data shall be used for coverage simulations. Alternatively, 3 arc-second data may be used where 30-meter data is not available. 2.6.2 Link Budgets A. Link budgets shall be provided by the Ci/Harris, clearly defining the following minimum information, relating to each map and each site: 1. Base station I repeater RF power output 2. Antenna gain (transmit and receive) 3. Antenna down tilt (if applicable) 4. Transmit ERP 5. Receiver sensitivity 6. Tower top amplifier gain 7. Total antenna system gains, or losses 8. Antenna height December 19, 2014 Page 24 of 108 16.E.4.c Packet Pg. 1258 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 9. Mobile and portable antenna height for talk-out and talk-in 10. Mobile and portable RF output power 11. The configuration of field units (for example -talk-out to portable inside 18 dB loss buildings) December 19, 2014 Page 25 of 108 16.E.4.c Packet Pg. 1259 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 3. Radio Communications System 3.1 Overview All site equipment supplied shall be new, of high quality, and designed to provide high reliability to support mission critical communications. Ci/Harris shall provide specification sheets for all proposed equipment. The radio communications system shall consists of the following components: A. System and site control equipment B. Simulcast equipment C. Receiver voting D. Base Stations E. Antenna systems F. Dispatch Console Subsystem G. Network Management Subsystem 3.2 System Control Equipment A. The control equipment may use a distributed or centralized architecture. B. The system control equipment shall be configured with a primary and redundant controller. As an option Ci/Harris shall propose geographically diverse controllers. C. The system shall not be completely disabled during a failure of the system control equipment. Ci/Harris shall describe system operation during a failure of the system control equipment. D. The control equipment shall fully support APCO P25 functional requirements as outlined in Section 3.2 above, features, and performance objectives, including the Common Air Interface (CAI) and Inter-RF Subsystem Interface (ISSI). E. The Ci/Harris shall fully describe the manner in which the proposed system and site controllers function and operate. December 19, 2014 Page 26 of 108 16.E.4.c Packet Pg. 1260 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 3.3 Simulcast Equipment A. Ci/Harris shall provide all necessary simulcast components and signal processing elements required to optimize voice quality in coverage overlap areas. B. Simulcast control equipment shall be configured for geographically diverse redundant operation with primary and secondary simulcast controllers. Ci/Harris shall detail how the system will operate during a failure of the primary controller. C. Simulcast control equipment typically relies on GPS receivers for timing and frequency stability. Ci/Harris shall detail how the system will continue to operate during a GPS failure. D. Non-captured overlap areas with delay spreads in excess of those required to meet the Delivered Audio Quality (DAQ) objective shall be minimized inside the service area. E. Simulcast systems shall operate without the need for manual optimization and system I subsystem alignment. All alignment and adjustments shall be automated where possible (e.g., signal conditioning adjustments for channel banks, signal launch times at sites, etc.). F. Simulcast equipment shall be integrated into the Network Management subsystem to allow for monitoring and remote configuration. 3.4 Receiver Voting A. Receiver voting equipment shall monitor all receivers in the simulcast system, select the best signal for processing, and rebroadcast through the network. B. Ci/Harris shall provide primary and secondary geographically diverse voting equipment so that loss of a single site does not disable the entire network. RESPONDENTS shall explain how the system will continue to operate during the loss of the primary voting site. C. Receiver voting equipment shall be integrated into the Network Management subsystem to allow for monitoring and remote configuration. 3.5 Multicast/Individual Repeater Sites A. Multicast, or Individual Repeater Sites refer to communications sites providing system coverage, but not part of a simulcast cell December 19, 2014 Page 27 of 108 16.E.4.c Packet Pg. 1261 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) B. Ci/Harris may use multicast, or individual repeater sites as long GOS remains better than 1 % in the areas covered by the multicast/individual repeater sites 3. 6 Base Station Equipment A. General : 1. Base station equipment shall be solid state in design and function with standard site conditions for temperature, altitude, and humidity. 2. Base station equipment shall be integrated into the Network Management subsystem to allow for monitoring and remote configuration. Monitoring shall include, but not be limited to interrogating the base station equipment for; power amplifier temperatures, high/low voltage conditions and high SWR. RESPONDENTS shall detail which operating conditions are capable of being monitored. 3. The units shall be as compact as possible, with mounting configurations for standard relay racks or cabinets. 4. Base station equipment shall be controlled via IP connection and not analog control methods such as 2 or 4 wire E&M signaling. B . Base station equipment shall comply with Part 90 of the FCC Rules and Regulations, as well as appropriate EIA and similar agency standards and shall be FCC type accepted for the 800 MHz frequency band. C . Prior to implementation, Ci/Harris shall perform the following studies at each site : 1. Intermodulation analysis-Ci/Harris shall consider equipment from all tenants located at the proposed site, per FCC licensed information and observation of the equipment located at the site. 2. Maximum Permissible Exposure (MPE) study (per latest revision of Office of Engineering Technology (OET) bulletin 65) -Ci/Harris shall consider equipment from all tenants located at the proposed site, per FCC licensed information. D. Ci/Harris shall resolve all issues predicted during the intermodulation analysis and MPE studies. If an intermodulation problem is identified following implementation, Ci/Harris shall resolve the issue without degrading system coverage or performance, for a period of up to 12 months after final acceptance at no cost to Collier County. December 19, 2014 Page 28 of 108 16.E.4.c Packet Pg. 1262 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) E. Ci/Harris shall include detailed specification sheets for all proposed equipment. 3. 7 Antenna Systems A. Ci/Harris shall propose all antenna system equipment necessary for a complete design. B. Antennas shall be appropriate to provide the required coverage and meet applicable FCC rules and regulations. C. Transmission line type and length shall be appropriate to provide the required coverage. D. Ci/Harris shall fully describe expansion capacity for combiner and multicoupler systems. E. Ci/Harris shall take precautions to ensure coax is sized to minimize the effects of Tower Top Amplifier (TIA) failures. F. TTA failures shall not disable the receive function of any RF site. A failed TTA shall allow for the receive antenna to be operational in what is commonly referred to as "bypass mode". If the Ci/Harris proposes TTAs with redundant receive/amplifiers the "bypass mode" shall still apply. G. Ci/Harris shall include detailed specification sheets for all proposed equipment, including, but not limited to antennas, receiver multicouplers , transmitter combiners, and tower top Amplifiers. 3.8 Gateway Devices A. Ci/Harris shall supply each RF site and dispatch center with the necessary number of gateway devices to allow for connection of all legacy/interoperable stations to the network and control by the dispatch console subsystem. B. Any device connected a gateway device will have its audio recorded on the logging recorder. C. Gateway stations will be capable of being patched to any P25, or conventional resource. December 19, 2014 Page 29 of 108 16.E.4.c Packet Pg. 1263 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 3.9 Site UPS Power 3.10 Dispatch Console Subsystem A. The dispatch console is a critical link for public safety personnel. It is here that the dispatch operator must relay critical information from the public to public safety personnel in the field. At times, the dispatcher may be in stressful conditions with lives at risk . It is imperative that the dispatch console be configured such that the operation of such console is second nature to the dispatch personnel. The dispatch console should provide the operator with as much information as necessary without the screen being cluttered and be easily navigated to perform necessary functions. 3.10. 1 General Requirements and Features A. 19-dispatch console position shall be provided and installed at the Collier County Emergency Services Center, (ESC) QTY-16 and at Naples Police Department in the City of Naples QTY-3. B. Dispatch Console Equipment (Operator Positions) shall be designed to be placed in modular workstation furniture and provide operators with an ergonomic design permitting ease of operation over extended periods, typically 8-12 hours for each operator. C. Console positions shall be able to acoustically cross-mute channels in order to eliminate acoustic feedback between operators. D. The screen display shall be designed such that that all dispatching functions shall be operable from one display. E. The screen display shall be very flexible, allowing authorized personnel the ability to determine which functions are available at each operator position. F. New features and screen configurations shall be supported through software programming and not reconfiguration of hardware. G. Capability to program, store, retrieve, and edit multiple, custom operator screens and configurations for each operator position shall be provided. H. Operator screen configurations and alias database shall be stored locally or on a centrally located server. December 19, 2014 Page 30 of 108 16.E.4.c Packet Pg. 1264 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) I. Ci/Harris shall be responsible for loading alias information for all existing and provided subscriber devices into the console's database. J . The dispatch console shall display an alias name on screen when a unit with a radio ID stored in the alias database is transmitting. K. Operator positions shall have the ability to decrypt and encrypt secure voice communications. Channels shall have a distinctive icon if encryption is being used for that channel. L. Upon activation of an emergency alarm by field units, dispatch positions shall provide an audible alert, display ID of calling unit, and provide a visual alert of an emergency activation. M. Operators shall have the ability to utilize a headset or stationary gooseneck type microphone for transmitting audio. N. The dispatch console subsystem shall be capable of interfacing to the 911-phone system via an IP based connection allowing for complete integration. 0 . The capability to converse on the telephone utilizing the same operator headset that is used for radio conversations shall be provided. P. An instant recall option shall be provided allowing the operator to verify his or her recent traffic. Both telephony and radio traffic shall be available for playback. Q . The console subsystem shall control the radio system via a networking interface; RF control stations will not be used as primary control of the radio system. R. The console subsystem shall be integrated with the existing Computer Aided Dispatch (CAD) system. S. Ci/Harris shall fully explain how the radio system will be inte.grated with the existing CAD system. T. Ci/Harris shall explain what features will be provided and how an integrated CAD/Radio system will benefit the County's dispatch operations. U. Dispatch consoles shall be able to monitor and transmit on all proposed and existing systems. December 19, 2014 Page 31 of 108 16.E.4.c Packet Pg. 1265 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 3.10.2 Trunked Requirements A. Dispatch consoles shall be compatible with the proposed radio system. Dispatch consoles shall directly interface with single and multi-site trunked system controllers and shall allow interoperability between trunked and non-trunked channels in the system. B. A transmiUreceive audio level (Vu) meter shall be provided showing the level of transmitted voice. This meter should also indicate the level of receive audio present on the selected channel. C . Operator positions shall have the ability to independently set each channel's volume level. Minimum audio levels should be capable of being set to avoid missed calls. D. A control/indicator shall be provided to allow the operator to mute or un-mute audio from unselected channels. Selected audio and unselected audio shall be audible from separate speakers. E. Dispatch consoles shall be equipped with an instant transmit switch for each talkgroup displayed. F. In a trunked system with radio IDs, the Push-to-Talk (PTT) ID of the unit calling shall appear in addition to a call indicator. After the call is completed, the unit PTT ID shall remain displayed until another call is received. G. To aid dispatchers in a busy system, a list of the last 15 radio IDs shall be available in a recent call list. H. In order to enhance dispatcher effectiveness in a PTT ID system , the various display modes available shall interact as follows: 1. An operator shall be capable of setting up (and subsequently knocking down) an emergency call from the dispatch console position. 2. An option shall be provided to allow private communication between a dispatch console operator and a radio user. I. It shall be possible to temporarily mute unselected talkgroups. The unselected audio will un-mute automatically after a programmable preset time. Mute shall be 20 dB minimum. December 19, 2014 Page 32 of 108 16.E.4.c Packet Pg. 1266 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) J . Dispatch consoles shall have the capability to patch two or more talkgroups together so users may communicate directly. Patched talkgroups shall require a single talk path resource. K. Dispatch consoles shall have the capability to select multiple talkgroups for simultaneous transmit. Multi-select transmissions shall require a single talkpath resource. L. If the dispatcher attempts to make a call on a trunked radio system connected to the dispatch consoles and all trunked channels are busy, a visual and audible alert will be initiated at the dispatch consoles. 3.10.3 Conventional Requirements A. Dispatch equipment shall include an instant transmit switch for each conventional repeater channel and/or base station. 8. On conventional resources capable of operating on multiple frequencies and/or modes, a control and indicator shall be provided to select the desired transmit frequency and/or mode. The select channel function shall cause the associated channel to switch channels I modes by emitting an EIA function tone I guard tone sequence for tone remote controlled stations. Once a channel has been selected the operator shall be able to transmit on this channel by pressing the footswitch or transmit button. C. A transmiUreceive audio level (Vu) meter shall be provided showing the level of transmitted voice. This meter should also indicate the level of receive audio present on the selected channel. D. Operator positions shall have the ability to independently set each channel's volume level. Minimum audio levels should be capable of being set to avoid missed calls. E. A control/indicator shall be provided to allow the operator to mute or un-mute audio from unselected channels. Selected audio and unselected audio shall be audible from separate speakers. F. A control/indicator shall be provided allowing the operator to select multiple channels allowing the dispatcher the ability to broadcast to several channels at once. G. Operators shall have the ability to patch two or more conventional repeaters and/or base stations together so users may communicate directly. Operator positions December 19, 2014 Page 33 of 108 16.E.4.c Packet Pg. 1267 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) shall be equipped such that a minimum of eight simultaneous patches shall be available. H. Operator positions shall have the ability to patch conventional resources and trunked resources . 3. 10.4 Operator Position Equipment A. All equipment supplied for use by the dispatch operators will be capable of withstanding the 24 hours a day, 7 days a week environment of a busy dispatch center. B. Operator position display monitors will be a 23" LCD/LED, touchscreen. C. Keyboards shall be a standard 101-key keyboard. D. Operator functions shall be executed by positioning a screen pointer (cursor) over the appropriate icon and pressing the mouse button or by touching the monitor screen. E. A high quality gooseneck microphone shall be provided for each operator position. F. Two headset jack boxes and headsets are to be provided at each position allowing the operator to hear select audio via a headset and allow the operator to respond via a microphone attached to the headset. The jack boxes are to be equipped with manual volume controls on each side of the box, one for the telephone and one for the radio. This configuration is to allow a supervisor to plug into an active system to monitor the activity at that console position and further allow for independent volume control of the audio at that jack box. The headset plug inserted into the jack shall automatically disconnect the console's microphone and mute the select speakers G . The existing 911 system shall be capable of integration into the console subsystem with the ability to allow the dispatcher to communicate via a single headset for telephony and radio conversations . H. Radio traffic shall be muted from telephony sessions. I. A heavy-duty footswitch shall be provided to allow the operator to key the selected channel hands free. J . PCs supplied shall be capable of providing a Graphical User Interface (GUI) using the Microsoft Windows® 7 or Windows® 8.1 Operating system. December 19, 2014 Page 34 of 108 16.E.4.c Packet Pg. 1268 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) K. PCs supplied shall be based on present state of the art PC technology. 3.10.5 Console Networking Equipment A. It is anticipated that the common electronics equipment required of console networks from the past have been replaced with networking equipment including routers, switches and PCs. This equipment essentially ties the console subsystem back to the central control/Project 25 core network. Ci/Harris shall fully describe the console subsystem's networking environment. B. The console networking equipment should not have a single point of failure . C. Redundant routers and/or switches shall be utilized for networking of the console subsystem and connectivity to the system's core network. D. The console networking equipment and console positions shall send alarm information to the Network Management subsystem. Alarms specific to the dispatch console subsystem shall be displayed at the console operator positions. 3.10.6 Console Backup System A. In the event of console or console interface failure, a control station shall be provided at each console position that allows the dispatcher to access the network. B. Backup control stations shall be connected to an outside antenna via a control station combining network, or individual antennas. 3. 11 Voice Logger Recorder A. Ci/Harris proposed radio system shall integrate with the County's existing Cova logging recorder B. The logging recorder shall interface directly with the System for audio and Project 25 data. C. The logging recorder integration shall support recording of all encrypted and non- encrypted talkgroups December 19, 2014 Page 35 of 108 16.E.4.c Packet Pg. 1269 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 3.12 Network Management Subsystem (NMS) A. Ci/Harris shall propose a hierarchical NMS capable of incorporating multiple management systems into a high-level management system that provides a single point to manage multiple subsystems. B. The NMS shall display system status and alarm conditions and must provide the ability to remotely access the system to check the operational status and view alarms through the network. This includes the ability to: 1. Monitor the health of all networked devices 2. Remotely interrogate equipment 3. Configure components remotely 4. Routinely backup remote equipment configurations 5. Remotely restore equipment configurations 6. Push updates to remote equipment 7. Generate system statistical reports 8. Provide paging functions based on multiple levels of fault configurations C. Key elements of the NMS are: 1. Real time airtime usage 2. Real time monitoring of network element status 3. Real time status of network usage 4. Real time alarm management 5. Simple Network Management Protocol (SNMP) support allowing interfaces with higher-level network management systems. D. Ci/Harris shall fully explain which Network Management applications require a license and which , if any can be accessed via a browser application E. All systems and subsystems provided shall be monitored by the NMS. F. NMS components include : 1. Network Management Terminals (NMT) 2. Remote Terminal Units (RTU) 3. Associated networking equipment December 19 , 2014 Page 36of108 16.E.4.c Packet Pg. 1270 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 3.12.1 Network Management Terminals (NMT) A. The NMT shall provide primary processing, display, and control of information to and from a variety of locations. System status and alarm conditions shall be displayed. The NMT shall provide the ability to remotely access the system to check the operational status of the system and view alarms. 8. Network Management Terminals shall be provided for the following locations : 1. System Control/Core Sites 2. Collier County Dispatch Center 3. [other locations -input from Collier County during design phase] C. NMT shall meet the following general requirements : 1. Expandable software architecture shall be easily updated by adding software applications. 2. Hardware and software platform shall be PC based using current versions of hardware and software. 3. Both graphic and tabular displays shall provide instantaneous and comprehensive network status information. 4. The NMT shall provide full archiving and control functions. 5. All NMT shall be licensed to operate the entire suite of management applications available to manage the system. 6. The NMT shall be designed to monitor a large cross section of equipment so that it can consolidate multiple alarm systems rather than just poll alarms from RTU locations. 7. The NMT must be capable of performing full management functions. 8. The NMT shall provide email notification of alarms. 9. The NMT shall provide alarm filtration and consolidation. 3.12.2 Remote Terminal Units (RTU) A. RTUs shall be provided in sufficient quantities to monitor the entire network including: 1. Trunked and conventional radio network components December 19, 2014 Page 37 of 108 16.E.4.c Packet Pg. 1271 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 2. Site facilities including shelter, tower, lighting, power, generator, fuel level, site entry, and environmental (such as high-temperature) 3. Microwave radios, channel banks, etc. 4. Data network equipment including routers, switches, etc. 5. Other miscellaneous equipment B. RTUs shall be fully compatible with the NMT supplied and provide complementary functionality wherever necessary to provide a complete working system. C. RTUs shall support the following points: 1. Status/alarms -48 minimum expandable to 256 points 2. Control outputs - 8 minimum expandable to 32 3. Analog inputs - 8 minimum expandable to 16 (optional) D. RTUs shall support time stamp and system time synchronization. E. Terminations for all points shall be provided on suitable terminal blocks providing ease of installation, testing, and maintenance. December 19, 2014 Page 38 of 108 16.E.4.c Packet Pg. 1272 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 4. BackhaulNetwork 4.1 Digital Microwave Network A. The digital IP microwave network shall consist of either monitored hot standby (MHSB) or ring protected loop system. No unlicensed microwave will be accepted. The microwave system shall be designed to achieve 99.999% overall availability. A ring protected loop system is preferred. B. Split unit systems are not acceptable. Microwave radios will be of all indoor type . C. Microwave links not ring protected shall be configured for monitored hot standby (MHSB) operation. D. Microwave terminal equipment shall include transmitter, receiver, modem, power supply, automatic switching device, multiplexer, service channel(s), and all associated interconnections to provide a complete and functional System. E. The radio shall deliver two-frequency, full duplex operation. Space diversity configurations are acceptable if necessary to meet reliability requirements. F. The overall microwave backhaul network must support a minimum OC-3 bandwidth. G . Ci/Harris must indicate packet latency and jitter performance of the microwave backhaul network. In addition, Ci/Harris must confirm that such performance is sufficient to accommodate all radio and dispatch communications traffic transported by the microwave backhaul network. H . There must be no single point offailure within the IP network. Each site shall have redundant routers that support the monitored hot standby spurs or dual paths for loop-based sites. The failure of one router must not impact the performance of the overall network or of the individual site. I. The network must reroute network traffic in less than SO-milliseconds (ms) in the case of a path or device failure. Ci/Harris must describe how the proposed System fulfills this requirement. J . The microwave system must be designed to meet or exceed a two-way annual availability (BER= 10A-3) of 99.999% at the required capacity. December 19, 2014 Page 39 of 108 16.E.4.c Packet Pg. 1273 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) K. Each individual microwave link must be designed to meet or exceed a two-way annual quality performance (availability) of 99.999% (BER = 10-6) at the required capacity. L. Ci/Harris shall be responsible for all microwave frequency research , prior coordination and preparation of all associated FCC license applications and submittals on behalf of Collier County. M. All RF paths shall be tested to demonstrate proper antenna alignment by measuring the net path loss between sites as measured at the equipment rack interface. 4.2 Microwave Backhaul Network Design A. Ci/Harris shall provide preliminary microwave path details including centerline mounting heights recommendations, fade margins, antenna sizes, system gains and system losses, and path profiles. 8. Ci/Harris shall conduct physical path surveys to assure that all proposed paths meet proper clearance criteria. C. Ci/Harris must provide modified antenna centerline mounting height recommendations, if required, based upon the information gathered during the physical path surveys and site visits . D. Ci/Harris must include fade margin calculations with the Proposal, showing the preliminary antenna sizes, system gains , and system losses. E. Ci/Harris must provide radomes in their Proposals as a requirement for each microwave antenna. F. The proposed microwave backhaul network Equipment must be type accepted for licensing under Part 101 of the FCC Rules and Regulations. 4.3 Microwave Antenna System A. Microwave antennas shall be compatible with the radio frequency bands and conform to applicable FCC requirements. Solid parabolic type, Category A antennas shall be used in accordance with FCC Part 101.115. 8 . All mounting brackets , connectors and other hardware shall be supplied as necessary for a complete installation. December 19, 2014 Page 40 of 108 16.E.4.c Packet Pg. 1274 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 4.4 Microwave Backhau/ Network Management A. Ci/Harris shall fully describe alarm, monitor, and control capabilities of the microwave terminal equipment, including capacity for external alarms (e.g., door alarms, generator, etc.). B. Ci/Harris shall provide a Element Management System (EMS) with sufficient alarm, control, and tracking capabilities for the proposed microwave network and to be integrated with the system Network Management System. The system shall be capable of remotely monitoring equipment status and performance from all sites. C. The NMS shall be fully compatible with the integrated NMS requirements defined in Section 4.11 -Network Management System (NMS) of this SoR. D. The overall network shall have a common end-to-end management and configuration tool capable of complete control of all network elements. The tool shall be able to support building an end-to-end path without requiring manual configuration of each intermediate device. Graphical display of resulting configurations is preferred. 1. Automated error checking shall be included to prevent typical configuration problems such as oversubscription of a link. The tool shall alert the user when such errors occur. 2. The management tool shall perform automated backups of all device configurations and include a change log of all changes made to a device over time. 3. The management tool shall support a hierarchical user authorization mechanism allowing assignment of various roles to users and those users can act on a specific subset of devices. December 19, 2014 Page 41 of 108 16.E.4.c Packet Pg. 1275 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 5. Facilities and Infrastructure Development 5.1 General A. Ci/Harris shall use existing site/structure infrastructure to the greatest extent possible. B. Ci/Harris shall identify and propose any additional work necessary, including, but not limited to: 1. Towers 2. Shelters 3. Backup power 4. Site preparation 5. Fencing C. Ci/Harris shall be responsible for updating all existing sites that are part of the proposed system to become compliant with their provided grounding standards. RESPONDENTS shall be responsible for ensuring all site conditions requiring updating are accounted for. D. Ci/Harris shall be responsible for completing any documents and permitting required by local, state and federal departments E. Ci/Harris shall be responsible for any issues related to site selection and will be responsible for resolving any issues related to site permitting or zoning. F. Code Compliance: 1. Installation of all electrical equipment, power distribution, lighting assemblies and associated wiring shall comply with the most recent edition of the National Electric Code (NEC) and Occupational Safety and Health Administration (OSHA) regulations. 2. All electrical equipment shall be listed or approved by Underwriters Laboratories (UL). 3. Ci/Harris and any contractor employed by Ci/Harris shall comply with all local codes and industry best practices and guidelines stipulated in Section 1. 6.1, Standards and Guidelines. December 19, 2014 Page 42 of 108 16.E.4.c Packet Pg. 1276 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) G . Ci/Harris shall assume total responsibility for maintaining liability insurance covering the following items : 1. Project design 2. Implementation 3. Licensing 4. Shipping 5. Receiving 6. All site work required 7. Any items required for Ci/Harris or any required sub-vendors or subcontractors. H. Prior to any excavations, Ci/Harris or subcontractor shall follow appropriate procedures outlined at the following website: www.sunshine811.com. I. Ci/Harris will coordinate with utility companies for all utility related items, such as electrical service hookups and disconnects. J . During preliminary design, Ci/Harris shall provide detailed drawings including all structures and foundations. 1. Detailed dimensioned drawings showing all system components and locations. 2. Drawings and/or specifications shall describe any auxiliary equipment. 3. Manufacturer slick sheets of all equipment used shall be provided. K. Concrete 1. For all foundations and concrete work, Ci/Harris or subcontractor will provide to the Project Engineer a test sample of each mix of concrete demonstrating that is has been tested for compliance with the foundation specifications set forth by the requisite site engineer. Written reports certifying the strength of the concrete are to accompany each test cylinder. 2. If any concrete used in the foundation does not meet specifications , Ci/Harris or subcontractor will be required to remove the foundation and pour a new foundation using compliant materials, at no expense to the owner. L. All control functions and alarms from towers, shelters and backup power shall be interfaced to the NMS detailed herein, for remote control and monitoring. December 19, 2014 Page 43 of 108 16.E.4.c Packet Pg. 1277 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 5.2 Towers A. General: 1. If Ci/Harris determines additional towers are required, or existing towers must be replaced , Ci/Harris shall propose a self-supporting tower. 2. Towers proposed will be Class Ill towers designed for the appropriate exposure and topographic categories. 3. Any tower manufacturer supplying a tower(s) for this system will guarantee structural integrity of the tower for a period of not less than 20 years from the date of acceptance. 4. Ci/Harris shall be responsible for all geotechnical analyses (soil testing) and proper foundation design. B. Tower Loading : 1. The tower and foundation shall be designed for all proposed equipment , legacy equipment, appurtenances, ancillary equipment, initial antenna loading plus 100% future antenna system growth, without addition to or modification of the finished tower or foundation. 2 . Designed loading shall also consider two typical cellular carrier antenna arrays near the top of the structure for future growth or leasing opportunities. 3. The proposed tower structure shall be designed and installed in accordance with the latest revision of the ANSl/EIA-222 standard. C. Existing towers : 1. Structural analysis shall be performed by Ci/Harris. If no drawings are available Ci/Harris shall also be responsible for any tower mapping services required for the structural analysis. 2. Structural analysis shall be performed on existing towers according to the ANSl/TIA-222G standard, or latest version at time of structural analysis. 3. Structural analysis shall include existing and proposed equipment. 4. Structural analysis reports shall be provided to Collier County upon completion of study. 5. In the event a tower fails the structural analysis, Ci/Harris shall be responsible for modifying the tower to correct the deficiencies. A passing structural analysis shall be provided to Collier County detailing the tower modifications. December 19, 2014 Page 44 of 108 16.E.4.c Packet Pg. 1278 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) D. Proposed towers shall include the following : 1. Ice bridge - A horizontal transmission line ice bridge, extending from the tower cable ladder to the equipment building entry port, shall be provided. The ice bridge will be self-supported and may not be directly connected to the tower or the shelter. 2. Transmission Line Support-A vertical transmission line support system shall be provided to securely attach the antenna transmission lines. Holes shall be provided in the tower support members, tower hanger adapter plates or separate ladder structures to allow installation of snap-in cable hangers and bolt-in cable hangers at maximum 3-foot intervals. The mounting holes shall be precision punched or drilled and sufficiently separated to accommodate the snap-in or bolt-in hangers. 3. Climbing Access-A ladder, beginning at a point at least ten feet off the ground, shall be provided as an integral part of the tower to permit access by authorized personnel. The tower shall be equipped with an OSHA approved anti-fall safety device in accordance with EIA-222. This device must not interfere with the climber's ease of reach by hand or foot from one rung of the ladder to the next, either going up or coming down. Two safety climbing belts shall be supplied with each new tower. 4. Lighting: a. Tower lighting shall be supplied as required by the applicable determination as issued by the FAA for this project and fully compliant with FAA AC 7017 460-1 K or latest revision. b. The system control circuitry shall provide synchronization and intensity control of the obstruction lighting system and shall monitor the overall integrity of the lighting system for component failures or improper operation. c. Ci/Harris or subcontractor shall wire all alarms to a contractor provided Type 66 block located in the communications shelter or equipment room. All alarms shall be clearly labeled. 5. A lightning ground rod shall be installed at the very top of the tower to extend at least two feet above the top of the tower or lighting fixture. 6. Labeling shall be clearly provided near the base of all new towers for the following: a. Make b. Model December 19, 2014 Page 45 of 108 16.E.4.c Packet Pg. 1279 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) c. Serial number d. Tower height e. Latitude and longitude f. FAA and FCC identification numbers (if applicable) E. Construction : 1. All welding must be done in the factory prior to the galvanizing process. Field welding is not acceptable. 2. The tower shall be constructed of high-strength steel. All components and hardware being hot dip galvanized with zinc coating per EIA standards after fabrication. A zinc coating shall be permanently fused to the steel, both inside and outside , so all surfaces are protected and no painting is required for rust protection. 3. Prior to galvanizing, each piece of steel and every weld is to be deburred and smooth finished. 4. Ci/Harris shall carefully examine and study existing site conditions, difficulties in accessing sites for tower delivery and install will be the responsibility of Ci/Harris. Later claims for additional compensation due to additional labor, equipment or materials required due to difficulties encountered during tower delivery or install will not be considered. F. Final Testing and Acceptance --Upon completion of the work, documentation detailing final inspection and testing shall be submitted, documenting the following: 1. Steel structure: a. Vertical alignment and plumbness b. All bolts tight and torqued to specification c. No damaged or missing structural members d. All surface scratches and damage to the galvanization will be repaired using the hot stick process. e. No signs of stress or vibration f. All climbing ladders, and other devices installed correctly g. Labels and tags 2. Foundation : December 19, 2014 Page 46 of 108 16.E.4.c Packet Pg. 1280 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) a. Concrete finish with no cracks or blemishes b. Grouting, if used, will have drain holes if the tower uses hollow leg construction or monopole design c. Backfilling and grading 3. Grounding: a. Verify lugs and CADWELD®s b. Ground resistance test and record c. Ground lightning rod installed at top of tower 4. Ice Bridge: Installed per specification 5. Lighting and controls: a. Inspect conduit and wiring installation b. Verify proper lamp operation c. Verify alarm contact operation d. Verify labeling 6. Photographs: a. Overall structure from N, E, S, W b. Footers c. Grounding 5.3 Shelters A. General: 1. 2. 3. B. Size : 1. If Ci/Harris determines additional shelters are required, or existing shelters must be replaced, Ci/Harris shall propose new equipment shelters. The shelter shall be a prefabricated, preassembled shelter. Shelter construction may be concrete, and/or aggregate materials. The shelter shall consist of a single equipment room. Minimum shelter size shall be 12' x 20', with a minimum interior height of 9 feet. December 19, 2014 Page 47of108 16.E.4.c Packet Pg. 1281 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 2. The Ci/Harris shall be responsible for determining if a larger shelter size is required based on proposed equipment and legacy equipment to be installed. C. Foundation : 1. The foundation for the shelter shall consist of concrete piers or a poured concrete slab constructed by Ci/Harris or approved subcontractor that properly supports and secures the shelter. Finished foundation surface shall be a minimum of 3' above grade. Foundation drawings recommended by the shelter manufacturer shall be the criteria by which the foundation is constructed. D. Flooring : 1. Ci/Harris are to propose a structure with floor and/or solid foundation featuring a minimum uniform load rating of 200 pounds per square foot with no more than 3,000 pounds over any four-square-foot area. This rating shall be increased in sections as necessary to support heavy weight equipment. If delivered assembled with floor, the floor shall exhibit a minimum 90 pounds per square foot uniform live load capacity while the building is being lifted. 2. Floors shall be insulated to a minimum R-11 rating. Insulation shall be secured in place to prevent shifting during construction and transportation. 3. Exterior covering of the floor shall be included to prevent rodent penetration. 4. The floor shall be covered by a high quality, industrial I commercial grade asphalt or vinyl tile. All edges shall be covered by wall molding. E. Walls : 1. Walls shall be constructed to a minimum 120 MPH wind loading, including overturning moments. 2. Bullet Proof: Walls and doors shall withstc;!nd the effects of bullets or other projectiles equivalent to a 30.06 high power rifle load fired from a distance of 50 feet with no penetration to the inner cavity of the wall. No interior damage shall be sustained including insulation, interior walls, etc. 3. The outside walls shall be finished concrete or an aggregate composition. 4. A wall feed-through with 12 each, 4-inch openings shall be provided on the tower side of the building to accommodate elliptical waveguide and coaxial transmission lines. The openings shall be properly booted to provide a good weather seal. December 19, 2014 Page 48 of 108 16.E.4.c Packet Pg. 1282 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 5. The inside walls shall be finished with minimum 5/8-inch plywood (or equivalent) trimmed with coordinated molding to allow mounting of panels, blocks, etc. 6. High performance insulation shall provide a minimum insulation factor of R- 11. F. Roof: 1. The building roof shall support a minimum 100 pounds per square foot uniform live load. 2. The roof is to be pitched to facilitate runoff of water. 3. The shelter roof shall withstand the impact of ice falling from the adjacent tower without suffering any damage or shall otherwise be protected from such damage. Ci/Harris are to describe in their proposal how this requirement will be met. 4. High performance insulation shall provide a minimum insulation factor of R- 19. G. Door: 1. Shelters shall have one 42" x 84" insulated door, with three stainless steel tamperproof hinges, passage style lever handle, deadbolt lockset and fiberglass weather hood or awning. The door shall be equipped with a hydraulic door closer. 2. The exterior door shall be of aluminum or steel (stainless or galvanized) construction with a finish to match the building finish. 3. The door shall withstand the effects of bullets or other projectiles equivalent to a 30.06 high power rifle load fired from a distance of 50 feet with no penetration to the inner cavity of the door. No interior damage shall be sustained including insulation, interior walls, etc. 4. The door sill shall be of stepped construction so as to prevent rain water from entering the shelter at the bottom of the door or from around the door frame . The door frame shall have a weather seal around the door to limit air and water intrusion. H. Finishing: December 19, 2014 Page 49 of 108 16.E.4.c Packet Pg. 1283 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 1. The interior and exterior finishes shall be described by the RESPONDENT. Color and finishes shall be selected by Collier County from samples provided by Ci/Harris or subcontractor. 2. All joints shall be sealed with a compressible, resilient sealant. I. AC Power System : 1. Ci/Harris shall deliver the building complete with a 200-ampere capacity, 240 volts, single phase electrical panel box with a ground bar. 2. This panel shall be equipped with a 200-ampere capacity main circuit breaker used to supply power for all electrical functions related to the site. 3. Overall panel size shall be determined by the need to provide the number of individual breakers required plus a reserve of at least six 240 Volt slots. 4. Receptacles a. Each radio equipment unit (or rack) shall be supplied with two 20 Amp circuits, each terminated at a typical NEMA 5-20 receptacle. Receptacles shall be mounted to the side of the overhead cable tray. b. Service receptacles shall be mounted on the walls at six foot intervals or less. c. One weatherproof GFI exterior power receptacle shall be provided with each shelter, to be mounted near air conditioning units. d. A power receptacle shall be located near the microwave dehydrator to power the unit. e. Each receptacle shall be fed from an individual breaker. The feeding breaker shall be identified at the receptacle and the receptacle shall be identified at the breaker. All breakers or circuits shall be 20 Amp, unless otherwise noted. J. Power Line Surge Suppression : 1. An AC surge protector shall be provided and installed inside the shelter. 2. An acceptable unit shall be an in-line type such as the AC Data Systems "integrated load center". An alternate unit must meet or exceed all of the capabilities of this model unit. 3. Minimum surge protector requirements a. Built-in redundancy of dual stages per phase with filtering b. Surge energy shunted to ground, not to neutral. December 19, 2014 Page 50 of 108 16.E.4.c Packet Pg. 1284 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) c. Front panel indicator lamps. d. Remote I local status contacts. e. Fusible link protected so as not to interrupt power. f. Field replacement protection blocks, fuses, if needed. g. UL listed components. h. EMl/RFI filtering per Mil-STD-220. i. The unit shall be capable of handling the full 240 Volt, 200 Amp capacity of the electrical system. K. Wiring Methods: 1. All wiring noted on the site drawings or otherwise included by Ci/Harris shall be installed in conduit or ductwork. Where no protection method is specified, conduit shall be used. 2. All conduits and ducts shall be securely surface mounted and supported by approved clamps, brackets, or straps as applicable and held in place with properly selected screws. No wiring shall be imbedded inside any walls, floor or ceiling. Entrance power, outside lighting, air conditioning outlet and Telco are the only wiring that may penetrate shelter walls or floor. 3. All wire raceway, conduit, etc., is to be mechanically joined and secured. 4. Flexible steel conduit or armored cable shall protect wiring connected to motors, fans, etc., and other short runs where rigid conduit is not practical. 5. Unless otherwise specified, all power wiring shall be a minimum 12 AWG size solid copper conductors with insulation rated for 600 Volts alternating current (AC). 6. One 4' x 6' x %" TELCO boards shall be installed. L. Light Fixtures : 1. Ceiling mounted four-foot fluorescent light fixtures (two 40 watt bulbs per fixture) with RFI ballasts shall be supplied for the equipment shelters. A sufficient quantity of light fixtures shall be supplied to provide a uniform light level throughout the building of 150 foot candles at four feet above the floor. 2. Light fixtures shall be fed as a gang from a common breaker and controlled by an on/off switch near the door. M. Outdoor Lighting : December 19, 2014 Page 51 of 108 16.E.4.c Packet Pg. 1285 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 1. An exterior 100 watt wall mounted light shall be mounted by the front entrance of the shelter. 2. The exterior lighting system shall be fed from a separate, appropriately rated breaker and light switch by the door. N. Heating, Ventilation, and Air Conditioning (HVAC): 1. Ci/Harris shall provide an HVAC system for each shelter proposed. Ci/Harris shall propose dual AC units with lead lag controller. Each AC unit shall be sized for 100 percent of the buildings required cooling capacity, as determined by the BTU analysis. 2. Ci/Harris shall perform BTU analysis (heat load calculations) for all shelter equipment during preliminary design to verify HVAC system size. All calculations shall include a 50% expansion factor, and all assumptions regarding power consumption, duty factor, and heat loading shall be thoroughly explained. 3. Each unit shall be capable of maintaining an inside ambient temperature range between 65 and 85 degrees F. Each unit shall be sized to maintain temperatures inside the shelter at 70 degrees F when exterior temperatures go as high as 100 degrees F. 4. The HVAC system shall be controlled by a wall mounted thermostat. The thermostat shall turn the heater on when the temperature inside the shelter drops to 65 degrees F and off when it rises to 68 degrees F. It shall turn on the air conditioner when the interior temperature reaches 78 degrees F and off when the temperature drops below 75 degrees F. Thermostat control shall be adjustable within the range of 45 to 85 degrees F. 0. Antenna Cable Entry --A bulkhead panel shall be supplied to accommodate coaxial transmission lines between 1 /2-inch and 1 5/8-inch diameter elliptical waveguides. A minimum of 12 transmission lines shall be accommodated with 4 inch openings. The building manufacturer shall seal the conduits into the wall to assure that they are watertight. P. Cable Tray-All new shelters will be equipped with cable trays. Ci/Harris shall install a minimum 18-inch wide cable tray system above the equipment. Q. Shelters shall be supplied with at least two 10 pound C02 fire extinguisher, an approved eye wash station and first aid kit. R. Ci/Harris shall carefully examine and study existing site conditions, difficulties in accessing sites for shelter delivery and installation will be the responsibility of December 19, 2014 Page 52 of 108 16.E.4.c Packet Pg. 1286 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Ci/Harris. Later claims for additional compensation due to additional labor, equipment or materials required due to difficulties encountered during shelter delivery or install will not be considered. 5.4 Generator and Automatic Transfer Switch (ATS) This section provides specifications and requirements for standby power systems to supply electrical power in the event of failure of normal supply, consisting of a liquid cooled engine, an AC alternator and system controls with all necessary accessories for a complete operating system, including but not limited to the items as specified. A. Ci/Harris shall provide an emergency generator system at each new and existing RF site for backup power. B. Ci/Harris shall perform electrical loading analysis for shelter equipment, including HVAC subsystems , during preliminary design to verify generator size and fuel tank capacity. All electrical loading calculations shall include a 50% expansion factor, and all assumptions regarding power consumption and duty factor shall be thoroughly explained. 1. In the event loading is less than 50 kW a 50 kW generator will be proposed 2. Generators will be powered by liquid propane C. In the event of a commercial power outage, the emergency generator shall provide power to the entire shelter without system outage. D. Quality Assurance-The system shall be supplied by a manufacturer who has been regularly engaged in the production of engine-alternator sets, automatic transfer switches , and associated controls for a minimum of ten years, thereby identifying one source of supply and responsibility. E. The generator system and all accessories and ancillary equipment shall comply with the following standards: 1. NFPA 37 Flammable and Combustible Liquids Code 2. NFPA 55 Standard for the Storage and Handling of Compressed Gases 3. NFPA 70 with particular attention to Article 700, "Emergency Systems" 4. NFPA 110 Requirements for Level 1 Emergency Power Supply System 5. NFPA 101 -Code for Safety to Life From Fire in Buildings and Structures 6. ANSl/NEMA MG 1 -Motor and Generators December 19, 2014 Page 53 of 108 16.E.4.c Packet Pg. 1287 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 7. ANSl/NEMA AB 1 -Molded Case Circuit Breakers 8. ANSl/NEMA 250 -Enclosures for Electrical Equipment (1,000 volts maximum) F. Labeling and Identification-All wiring harnesses and connectors shall be clearly identified by number and function according to the associated schematic diagrams and documentation provided by the vendor. G. Factory Testing : 1. Before shipment of the equipment, the generator set shall be tested under rated load for performance and proper functioning of control and interfacing circuits. Tests shall include: a. Verification that all safety shutdowns are functioning properly b. Verification of single step load pickup per NFPA 110-1996, Paragraph 5-13.2.6 c. Verification of transient and voltage dip responses and steady state voltage and speed (frequency) checks d. Full load test for a minimum of one hour 2. Provide complete report(s) of all testing performed H. Startup and Checkout: 1. The supplier of the electric generating plant and associated items covered herein shall provide factory trained technicians to check out the completed installation and to perform an initial startup inspection to include: a. Ensure the engine starts (both hot and cold) within the specified time. b. Verify that engine parameters are within specification. c. Verify that no load frequency and voltage adjusting is required. d. Test all automatic shutdowns of the generator. e. Perform a simulation of power failure to test that generator start up and automatic transfer switches (ATS) pick up building load correctly. f. Return to commercial power and test generator and ATS to demonstrate correct cycling to normal commercial power. g. Perform a load test of the generator, to ensure full load frequency, LP pressure and voltage is within specification by using a load bank rated December 19, 2014 Page 54of108 16.E.4.c Packet Pg. 1288 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) at 80% of generator's capacity. This test shall be run for a minimum of one hour. h. Test and verify all remote indicators and controls. 2. Ci/Harris shall provide complete report(s) of all testing performed . 5.4.1 Propane Generator A The prime mover shall be a liquid cooled , propane and or natural gas fueled , naturally aspirated engine of 4-cycle design. B. The engine shall have sufficient horse power rating to drive the generator to full output power without a gear box between the engine and generator. C. The engine shall have a battery charging DC alternator with a solid state voltage regulator. D. The alternator shall be protected by internal thermal overload protection and an automatic reset field circuit breaker. E. One step load acceptance shall be 100% of generator set nameplate rating and meet the requirements of NFPA 110 paragraph 5-13.2.6. F. The electric plant shall be mounted with vibration isolators on a welded steel base that shall permit suitable mounting to any level surface. G. A main line output circuit breaker carrying the UL mark shall be factory installed. 1. Form C auxiliary contacts rated at 250 VAC/10 amps shall be provided to allow remote sensing of breaker status. H. Controls : 1. All engine alternator controls and instrumentation shall be designed, built, wired, tested and shock mounted in a NEMA 1 enclosure mounted to the generator set by the manufacturer. It shall contain panel lighting, a fused DC circuit to protect the controls and a +/-5% voltage adjusting control. 2. The generator set shall contain a complete 2 wire automatic engine start-stop control which starts the engine on closing contacts and stop the engine on opening contacts. 3. A programmable cyclic cranking limiter shall be provided to open the starting circuit after four attempts if the engine has not started within that time. Engine December 19, 2014 Page 55 of 108 16.E.4.c Packet Pg. 1289 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) control modules must be solid state plug-in type for high reliability and easy service. 4. The panel shall include; a. Meters to monitor 1) AC voltage 2) AC current 3) AC frequency b. Emergency stop switch c. Audible alarm d. Programmable engine control e. Monitoring module 5. The programmable module shall include: a. Manual OFF/AUTO switch b. Four LED's to indicate 1) Not In Auto 2) Alarm Active 3) Generator Running 4) Generator Ready 6. The module shall display all pertinent unit parameters including: a. Generator Status -ON/OFF/AUTO b. Instrumentation -Real-time readouts of the following engine and alternator analog values: 1) Oil pressure 2) Coolant temperature 3) Fuel level (where applicable) 4) DC battery voltage 5) Run time hours December 19, 2014 Page 56of108 16.E.4.c Packet Pg. 1290 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) I. c. Alarm Status -Current alarm(s) condition of: 1) High or low AC voltage 2) High or low battery voltage 3) High or low frequency 4) Low or pre-low oil pressure 5) Low water level 6) Low water temperature 7) High and pre-high engine temperature 8) High, low and critical low fuel levels (where applicable) 9) Over crank 10) Over speed 11) Unit not in "Automatic Mode" Unit Accessories: 1. Weather protective enclosure: a. The generator set shall be factory enclosed in a heavy gauge steel enclosure constructed with 12 gauge corner posts, uprights and headers. b. The enclosure shall be coated with electrostatically applied powder paint, baked and finished to manufacturer's specifications. c. The enclosure is to have large, hinged doors to allow access to the engine, alternator and control panel. 2. The exhaust silencer(s) shall be provided of the size recommended by the manufacturer and shall provide noise reduction for use in residential areas. 3. The generator set shall include an automatic dual rate battery charger manufactured by the generator set supplier. The battery charger is to be factory installed on the generator set. Due to line voltage drop concerns, a battery charger mounted in the transfer switch will be unacceptable. December 19, 2014 Page 57of108 16.E.4.c Packet Pg. 1291 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 4. A heavy duty, lead acid 12 VDC battery shall be provided by the generator set manufacturer. The generator set shall have a frame suitable for mounting the battery and include all connecting battery cables. 5.4.2 Automatic Transfer Switch (ATS) A The automatic transfer switch shall be compatible with the set to maintain system compatibility and local service responsibility for the complete emergency power system. B. Representative production samples of the transfer switch supplied shall have demonstrated through tests the ability to withstand at least 10,000 mechanical operation cycles. One operation cycle is defined as the electrically operated transfer from normal to emergency and back to normal. C. Wiring must comply with NEC table 373-6(b). The manufacturer shall furnish schematic and wiring diagrams for the particular automatic transfer switch and a typical wiring diagram for the entire system. D. Ratings and Performance 1. The ATS shall be adequately sized to match the generator and shelter electrical systems. 2. The ATS shall be a 2-pole design rated for 600 VAC 200 amps continuous operation in ambient temperatures of -20 degrees Fahrenheit (-30 degrees Celsius) to +140 degrees Fahrenheit (+60 degrees Celsius). 3. The operating mechanism will be a single operating coil design, electrically operated and mechanically held in position. 4. A provision will be supplied to be able to manually operate the switch in the event of logic or electrical coil failure. E. Controls: 1. Controls shall signal the generator set to start in the event of a power interruption. a. A solid state time delay start, adjustable, 0.1 to 10 seconds, shall delay this signal to avoid nuisance startups on momentary voltage dips or power outages. 2. Controls shall transfer the load to the generator set after it reaches proper voltage . December 19, 2014 Page 58of108 16.E.4.c Packet Pg. 1292 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 3. Controls shall retransfer the load to the line after normal power restoration. a. A return to utility timer, adjustable from 1-30 minutes, shall delay this transfer to avoid short term normal power restoration. 4. The operating power for transfer and retransfer shall be obtained from the source to which the load is being transferred. 5. Controls shall signal the generator to stop after the load retransfers to normal. a. A solid state engine cool down timer, adjustable from 1-30 minutes, shall permit the engine to run unloaded to cool down before shutdown. b. Should the utility power fail during this time, the switch will immediately transfer back to the generator. 6. Front mounted controls shall include a selector switch to provide for a NORMAL TEST mode with full use of time delays, FAST TEST mode which bypasses all time delays to allow for testing the entire system in less than one minute, or AUTOMATIC mode to set the system for normal operation. a. The controls shall provide bright lamps to indicate the transfer switch position in either UTILITY (white) or EMERGENCY (red). A third lamp is needed to indicate STANDBY OPERATING (amber). These lights must be energized from utility or the generator set. b. The controls shall provide a manually operated handle to allow for manual transfer. This handle must be mounted inside the lockable enclosure and accessible only by authorized personnel. c. The controls shall provide a safety disconnect switch to prevent load transfer and automatic engine start while performing maintenance. This switch will also be used for manual transfer switch operation. d. The controls shall provide LED status lights to give a visual readout of the operating sequence including: 1) Utility on 2) Engine warm-up 3) Standby ready 4) Transfer to standby 5) In-phase monitor December 19, 2014 Page 59of108 16.E.4.c Packet Pg. 1293 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 6) Time delay neutral 7) Return to utility 8) Engine cool down 9) Engine minimum run 5.4.3 Propane Fuel System A. Ci/Harris shall provide a complete fuel system including filled tank(s) and all associated piping, valves, controls, etc. B. Tank and fuel system components shall be sized to provide a minimum of 72 hours of run time at full load. 1000 gallon minimum tanks will be provided. C. Fuel tank(s) shall be located a minimum of 10 feet from the generator and building. D. Clear access shall be provided for refueling. E. Tanks 1. Steel and polyurethane construction 2. UL labeled in accordance with UL 644 and stamped in accordance with ASME Section VIII Division 1 3. All tanks are to be secured to an adequately sized concrete foundation 4. Tanks will be protected from vehicular traffic with steal, or concrete bollards approved by Collier County. F. Fuel System Construction 1. No copper pipe will be allowed for any part of the underground fuel line system. 2. No bare black iron pipe will be used for any part of fuel system. 3. Any underground steel pipe will be epoxy coated and all joints wrapped to prevent corrosion. 4. All underground pipes will be at least 18 inches below the surface. 5. Fuel lines crossing a driveway will be protected from damage by being installed in a larger pipe sleeve or covered with a concrete barrier of sufficient strength. December 19, 2014 Page 60 of 108 16.E.4.c Packet Pg. 1294 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 6. All above ground pipe will be supported at least every 36 inches. G. Controls and Monitoring Equipment 1. Gas capacity gauge with low fuel level alarm contact closure 2. Low fuel level monitoring device will be installed. Lightning protection will be provided for any wires entering the shelter. 3. Multi-valve for filling, pressure relief and gauging 5.5 Site Preparation A. Ci/Harris shall perform all site preparation for site improvements as necessary . Work includes, but is not limited to the following: 1. Full adherence to all state and local codes 2. Protecting existing plants and grass to remain 3. Removing existing plants and grass as necessary 4. Clearing and grubbing 5. Stripping and stockpiling topsoil 6. Removing above-and below-grade site improvements 7. Disconnecting, capping or sealing, and removing site utilities 8. Temporary erosion and sedimentation control measures 9. Access road development B. Ci/Harris or subcontractor shall comply with Department of Environmental Resources and Bureau of Water and Soil Conservation guidelines for Erosion and Sedimentation (E&S) Control. C. Ci/Harris shall carefully examine and study existing conditions, difficulties and utilities affecting execution of work. Later claims for additional compensation due to additional labor, equipment or materials required due to difficulties encountered or underground water conditions will not be considered. D. Ci/Harris shall verify that existing plant life to remain and clearing limits are clearly tagged, identified and marked in such a manner as to insure their safety throughout construction operations. E. Protection : December 19, 2014 Page 61 of 108 16.E.4.c Packet Pg. 1295 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 1. Ci/Harris shall protect and maintain bench mark, monument, property corner, and other reference points; reestablishing them by a registered professional surveyor if disturbed or destroyed, at no cost to Collier County. 2. Ci/Harris shall locate and identify existing utilities that are to remain and protect them from damage; re-establishing them if disturbed or destroyed, at no cost to Collier County. 3. Ci/Harris shall protect trees, plant growth and features to remain as final landscape. Branches or roots of any trees, which are to remain, shall not be disturbed. Adequate guards, fences, lighting, warning signs and similar items shall be provided and maintained as required. 4. Ci/Harris shall install protection such as fencing, boxing of tree trunks, or other measures as approved by the Project Engineer. 5. Ci/Harris shall conduct operations with minimum interference to public or private accesses and facilities; Maintain ingress and egress at all times; and clean or sweep any roadways daily or as required by the governing authority. At such times as deemed necessary by Collier County, dust control shall be provided with water sprinkling systems or equipment provided by Ci/Harris or subcontractor. F. Clearing 1. Ci/Harris shall clear areas required for access to the site and execution of work. 2. Unless otherwise indicated, Ci/Harris shall remove trees, shrubs, grass, other vegetation, improvements, or obstructions interfering with the installation of new construction. Removal includes digging out stumps, roots and root material. Depressions caused by clearing and grubbing operations are to be filled to sub-grade elevation to avoid water pooling. Satisfactory fill material shall be placed in horizontal layers not exceeding 8" loose depth, and thoroughly compacted per fill requirements of this section and CSI Division 2-Site Construction-Section 02200. 3. Ci/Harris shall remove grass, trees, plant life, stumps and all other construction debris from the site to a location that is suitable for handling such material according to state laws and regulations. G. Demolition: Ci/Harris shall remove existing pavement, utilities, curbing and shrubbery as necessary for construction of improvements. H. Topsoil Excavation December 19, 2014 Page 62 of 108 16.E.4.c Packet Pg. 1296 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 1. Ci/Harris shall strip topsoil from areas that are to be filled, excavated, landscaped or re-graded to such a depth that it prevents intermingling with underlying subsoil or questionable material. 2. Ci/Harris shall stockpile topsoil in storage piles in areas not scheduled for construction, job trailer location, or equipment lay-down areas, or where directed by the Project Engineer. Storage piles shall be constructed to freely drain surface water. Storage piles shall be covered as required to prevent windblown dust. Unsuitable soil shall be disposed of as specified for waste material, unless otherwise desired by Collier County. Excess topsoil shall be removed from the site by Ci/Harris or subcontractor. 3. Final topsoil coatings shall consist of organic soil found in depth of not less than 6". Satisfactory topsoil is reasonably free of subsoil, clay lumps, stones and other objects over 2" in diameter, weeds, roots, and other objectionable material. I. Access Roads 1. A 12 foot wide access road shall be provided to the fence gate at new sites. 2. Road beds shall be prepared, rolled and provided with six inches of aggregate base course. 3. Roads shall be graded appropriately for proper drainage and minimal erosion. 5.6 Fencing A. Ci/Harris shall provide chain-link fencing around the perimeter of all new proposed sites. B. Framework: Type I or Type II Steel Pipe. 1. Type I --Schedule 40 steel pipe with 1.8 ounces of zinc coating per square foot of surface area conforming to Standard Specification ASTM (American Society for Testing and Materials) F-1083; or, 2. Type II -Pipe manufactured from steel conforming to ASTM A569. External surface triple coated per ASTM F-1234. Type II pipe shall demonstrate the ability to resist 1,000 hours of exposure to salt spray with a maximum of 5% red rust in a test conducted in accordance with ASTM B-117. 3. All coatings are to be applied inside and out after welding. 4. Unless otherwise noted, Type II framework shall be provided . December 19, 2014 Page 63 of 108 16.E.4.c Packet Pg. 1297 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 5. Pipe shall be straight, true to section and conform to the following weights : Table 3 -Type I and Type II Steel Pipe Specifications Pipe Size Type I Type II Outside Diameter Weight lb./ft. Weight lb./ ft. 1 5/8" 2.27 1.84 2" 2.72 2.28 2%" 3.65 3.12 3" 5.79 4.64 3%" 7.58 5.71 4" 9.11 6.56 6.58" 18.97 C. Fabric : 1. Aluminized fabric shall be manufactured in accordance with ASTM A-491 and coated before weaving with a minimum of 0.4 ounces of aluminum per square foot of surface area. The steel wire and coating shall conform to ASTM A- 817. Fabric shall be 9-gauge woven in a 2-inch diamond mesh. The top selvage shall be twisted and barbed. The bottom selvage shall be knuckled. 2. Zinc-coated fabric shall be galvanized after weaving with a minimum 1.2 ounces of zinc per square foot of surface area and conform to ASTM A-392, Class I. Fabric shall be 9-gauge wire woven in a 2-inch diamond mesh. The top selvage shall be twisted and barbed . The bottom selvage shall be knuckled. D. Fence Posts: Table 4 -Fence Post Specifications Fence Posts TYPE I -II Line Post 0.D. Terminal Post O.D . Fabric Height u'nder 6' 2" 2%" 6'-9' 2%" 3" 9'-12' 3" 4" E. Gate Posts: December 19 , 2014 Page 64 of 108 16.E.4.c Packet Pg. 1298 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Table 5-Gate Posts Specifications Gate Posts Type II Single Gate Width Double Gate Width Post O.D. Type II Up to 6' Upto12' 3" Tto 12' 13' to 25' 4" F. Rails and Braces: 1 5/8" O.D . G. Gates: Frame assembly of 2" O.D. pipe Type I or Type II with welded joints. Weld areas shall be repaired with zinc-rich coating applied per manufacturer's directions. The fence fabric shall match the fence posts, gate posts and gates. Gate accessories, hinges, latches, center stops, keepers and necessary hardware shall be of a quality required for industrial and commercial application. Latches shall permit padlocking. Ci/Harris shall provide 1 padlock for each gate with three keys for each padlock. All padlocks shall be keyed alike. H. Installation : 1. General --Fence installation shall conform to ASTM F-567, Standard Practice for Installation of Chain-Link Fence. 2. Height --Fence height shall be as indicated on contract drawings. If no height is indicated, the fence shall be 7 ft. high, plus 1-ft. for barbed wire. 3. Post Spacing --Line posts shall be uniformly spaced between angle points at intervals not exceeding 10 feet. 4. Bracing --Gate and terminal posts shall be braced back to adjacent line posts with horizontal brace rails and diagonal truss rods 5. Top Rail --The top rail shall be installed through the line post loop caps connecting sections with sleeves to form a continuous rail between terminal posts. 6. Fencing shall have a bottom rail instead of a tension wire. 7. Fabric --The fabric shall be pulled taut with the bottom selvage 2-inches above grade. The fabric shall be fastened to the terminal posts with tension bars threaded through mesh and secured with tension bands at maximum 15-inch intervals. The fabric shall be tied to the line posts and top rails with tie wires spaced at a maximum of 12-inches on posts and 24-inches on rails. December 19 , 2014 Page 65 of 108 16.E.4.c Packet Pg. 1299 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) The fabric shall be attached to the bottom rail with top rings at maximum 24- inch intervals. 8. Barbed Wire --Barbed wire shall be anchored to the terminal extension arms, pulled taut and firmly installed in the slots of the line post extension arms. 9. Valleys --Should the fence cross a ditch or drainage swell, 3/8" diameter aluminum alloy rods shall be driven vertically 18" into the ground on 4-inch centers, woven through the fence fabric to provide security for these areas. 10. Vegetation-stop and aggregate shall be applied to the entire compound area (the area inside the fencing) and 6" beyond the fencing. Vegetation-stop shall be constructed with weed barrier geotextile and aggregate shall be applied 3" in depth and consist of AASHT0#10 coarse aggregate. December 19, 2014 Page 66 of 108 16.E.4.c Packet Pg. 1300 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 6. Training Ci/Harris shall develop and conduct training programs to allow County personnel to become knowledgeable with the system, subsystems, and individual equipment. 6. 1 General Requirements A. Ci/Harris shall fully describe all proposed training programs detailing how the Ci/Harris intends to provide training. The training description shall include the following: 1. A list of all subjects with a description of each 2. Class material to be provided by Ci/Harris 3. Number of classes 4. Class duration 5. Need for recurring training 6. Class size 7. Class cost 8. All training shall be conducted at various locations to be determined. Ci/Harris shall coordinate with Collier County regarding number of attendees and schedule. C. Classes shall be scheduled as near to system cutover as possible. D. Ci/Harris shall train Collier County employees or designated individuals. In some cases, a Train-the-Trainer approach will be used to train other users. E. Ci/Harris shall provide all instructional material, including printed manuals, audio, video, interactive self-paced personal computer programs, and complete equipment operating instructions for all technical and operational training classes. Actual and or exact model and series of equipment being delivered shall be made available for hands-on use and operation during training. All instructional material shall be subject to the approval of Collier County and shall become property of Collier County. F. Operator training classes provided by Ci/Harris shall be tailored to include actual system talkgroups and subscriber/console features which will be used. Standard training which covers general usage not applicable to the provided system shall be removed from the training syllabus. December 19, 2014 Page 67 of 108 16.E.4.c Packet Pg. 1301 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 6.2 Operator Training A. Ci/Harris shall provide complete and comprehensive operational training covering features, operation, and special care associated with the equipment supplied. Operator training shall include the following categories: 1. Portable Unit Operation (structured as Train-the-Trainer) 2. Mobile Unit Operation (structured as Train-the-Trainer) 3. Dispatch Console Operation 4. Dispatch Console Supervisor 6.3 Technical/System Management Training A. Ci/Harris shall provide complete and comprehensive technical training in the theory, maintenance, and repair of each type of equipment and system provided for the project. This training shall include , as a minimum, system theory, troubleshooting, repair, and servicing techniques as applicable to the selected system. Technical training shall include the following categories: 1. Infrastructure maintenance and troubleshooting 2. Subscriber unit maintenance and troubleshooting 3. Microwave network maintenance, and troubleshooting B. Ci/Harris shall provide complete and comprehensive technical training for City/County technical staff charged with managing the system. This training shall include, but is not limited to: 1. Planning and setting up the system and network 2. Building and implementing system and network profiles and configurations 3. Performing database management functions 4. Monitoring and managing the system's performance 5. Writing and printing system reports. 6. System management training shall include the following categories: a. Network Management System (NMS) operation and control b. Fleetmapping and radio programming December 19, 2014 Page 68of108 16.E.4.c Packet Pg. 1302 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 7. System Implementation, Test, and Acceptance 7.1 General A. Ci/Harris shall attend project and construction meetings as deemed necessary by Collier County prior to and during installation. Additional meetings may be scheduled at the discretion of Collier County. B. If any changes in the overall timeline occur, Ci/Harris shall update the project schedule for discussion during these project meetings. C. Ci/Harris shall provide written minutes of all meetings no later than five business days after the meeting. 7.2 Cutover Plan A. Ci/Harris shall be responsible for planning and coordinating the implementation of all equipment, subsystems, and the overall system. B. Execution of the cutover plan shall ensure that new systems are brought online with minimum interruption to all existing systems and communications. C. During detailed design review, Ci/Harris shall deliver a preliminary cutover plan describing how the radio system will be phased over into a fully operational system. 1. Ci/Harris shall successfully complete all tests and training prior to the actual cutover of systems. 2. Ci/Harris shall provide the necessary labor to cutover from existing systems to the proposed system. 3. The plan shall include the schedule and procedures associated with the transition of each operational user group. The plan shall specifically address how the existing users will begin using the new system with minimal operational impact. 4. The plan shall provide detailed component or subsystem cutover plans, and specifically delineate between systems that affect and do not affect ongoing operations. 5. Collier County reserves the right to approve and change the cutover plan as it relates to any or all system components. December 19, 2014 Page 69 of 108 16.E.4.c Packet Pg. 1303 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 7.3 F/eetmapping A. Ci/Harris shall develop the actual fleetmap with input and direction from Collier County. The fleetmap shall contain at a minimum: 1. Talkgroup ID 2. Agency 3. Emergency actions 4. Encryption capability 5. Roaming capability 6. Priority B. Ci/Harris shall also develop subscriber programming templates for all equipment, and program the units. These templates shall have the basic features and functions defined for a particular subscriber and user type. Templates shall be developed on a per agency basis. C. Collier County will be given the opportunity to test, up to 50, subscriber devices prior to cutover to ensure fleetmapping fits the needs of the users. If the fleetmapping requires modifications Ci/Harris shall modify the fleetmap and allow for more testing by Collier County. There shall be no limit on the number of changes required of the fleetmapping to ensure the needs of the users are met. D. Once the fleetmap and templates are approved and completed Ci/Harris shall use these for installation of subscribers and for further configuration of the system. The contractor shall submit these with the final as-built documentation. 7.4 Staging A. Each individual assembly or equipment unit shall undergo factory testing prior to shipment. 8 . Standard factory test documentation, documenting the tests performed and indicating successful completion of testing shall be submitted to Collier County. C. System Staging : 1. The complete system shall be staged and tested at the factory, in the United States, to the greatest extent practical. The intent of the staging tests is to December 19, 2014 Page 70 of 108 16.E.4.c Packet Pg. 1304 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) demonstrate to Collier County that the system is ready for shipment and installation. 2. Ci/Harris shall provide all necessary technical personnel, and test equipment to conduct staging tests. All deviations, anomalies, and test failures shall be resolved at Ci/Harris's expense. 3. Ci/Harris shall use an approved Staging Acceptance Test Plan (SATP). It is expected that the SATP has been performed and all tests have been successful before Collier County witnesses the official SATP. The SATP shall be signed and dated by Ci/Harris and City/County representatives following completion of all tests. All tests in the SATP shall be marked as either pass, fail, or pass qualify. 4. Failed tests shall be documented , corrected, and retested . All defective components shall be replaced and retested. Defective components that cannot be corrected shall be replaced at the expense of Ci/Harris. 5. Retest of individual failed SATP tests or the entire plan shall be at Collier County 's discretion. 6. The fully executed and completed SATP document shall be provided to Collier County. 7.5 System Installation A. Installation shall include a complete, tested, system to include placement of associated cabling , appropriate system layout and terminal connections. Ci/Harris shall provide associated power supplies and any other hardware, adapters and/or connections to deliver a complete operable system to Collier County at the time of acceptance. B. All installations shall be performed by factory authorized or affiliated service shops. Other shops or installers may be used upon mutual agreement between Collier County and Ci/Harris. Qualified, adequately trained personnel familiar with this type of work shall perform all installations. Vendors shall provide the names of the service shops, a summary of their experience and a list of five references (minimum) for each proposed shop. C. Prior to the start of the system installation Ci/Harris shall participate in a mandatory project site survey with Collier County or City/County's representative to confirm actual equipment location within each space. At that time the exact equipment locations will be determined and documented by Ci/Harris. December 19, 2014 Page 71 of 108 16.E.4.c Packet Pg. 1305 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) D. The INSTALLATION CONTRACTOR shall coordinate with others, as appropriate, to confirm that any prep work that affects the installation of the base station equipment, such as tower work, coring, bracing, conduit, electrical, etc., is complete before base station equipment installation begins. E. Ci/Harris shall provide and pay for all materials necessary for the execution and completion of all work. Unless otherwise specified, all materials incorporated into the permanent work shall be new and shall meet the requirements of this SoR. All materials furnished and work completed shall be subject to inspection by Collier County or Collier County's engineer. F. Equipment supplied as spare equipment may not be used for installation of the proposed system. All spare equipment must be supplied in an unused condition. G. All equipment and devices shall be cleaned internally and externally, and all damaged finishes shall be repaired. H. Worksites shall be left neat and broom swept upon completion of work each day. All shelter floors will be thoroughly cleaned and all scuff marks and abrasions will be removed prior to acceptance. All trash shall be removed weekly. I. Inspection : 1. Collier County shall conduct an inspection of the installations upon substantial completion. Any deficiencies shall be documented on a single punch list and provided to the Contractor for resolution. 2. Final acceptance testing shall not commence until all punch list items are resolved. 7.6 Final Acceptance Testing A. Prior to Final acceptance testing, Ci/Harris shall verify and document that all equipment, hardware, and software are upgraded to the latest factory revision and all commercial off the shelf equipment patches have been installed. Multiple revision levels among similar equipment are not acceptable. Collier County shall be given two weeks written notice that the system is ready for final acceptance testing. 8. Final Acceptance Test Plan (FATP): 1. Ci/Harris shall use the completed and approved Final Acceptance Test Plan (FATP). It is expected that the FATP has been performed and all tests have December 19, 2014 Page 72 of 108 16.E.4.c Packet Pg. 1306 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) been successful before Collier County witnesses the official FATP. The FATP shall be signed and dated by Ci/Harris and City/County representatives following completion of all tests . All tests in the FATP shall be marked as either pass, fail, or pass qualify. 2. Ci/Harris shall provide all necessary technical personnel , and test equipment to conduct F ATP tests. All deviations, anomalies, and test failures shall be resolved at Ci/Harris's expense. 3. Failed tests shall be documented, corrected, and retested. All defective components shall be replaced and retested. Defective components that cannot be corrected shall be replaced at the expense of Ci/Harris. 4. Retest of individual failed FATP tests or the entire plan shall be at Collier County's discretion. 5. The fully executed and completed FATP document shall be provided to Collier County. 7. 7 Coverage Testing A. Ci/Harris shall submit a preliminary Coverage Acceptance Test Plan (CATP) with the Proposal. The final CATP shall be submitted during the Final Design stage of the project. B. CATP : 1. The CATP shall be consistent with the procedures and guidelines outlined in TSB-88 latest revision. 2. Coverage testing shall commence only after the radio system is fully tested and aligned. Significant changes to the system will require retesting of coverage at Collier County's discretion. 3. Ci/Harris shall perform two types of coverage testing : a. Automated objective mobile drive testing b. Non-automated subjective DAQ testing (intelligibility testing) Automated and intelligibility testing shall be complementary and serve to fully verify that coverage requirements are met both technically and operationally. 4. Test Configurations: a. Testing configurations for automated and intelligibility testing shall represent typical operating configurations to the greatest extent December 19, 2014 Page 73 of 108 16.E.4.c Packet Pg. 1307 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) possible, using portable and mobile radio equipment to be used with the system. b. Automated Objective Mobile Drive Testing: Ci/Harris shall test both the signal level and BER at a statistically significant number of test locations throughout the County utilizing automated test equipment such as an STI 9400 or equivalent. 1) For testing purposes, the County shall be divided into 1 /4- square mile bins (%-mile x %-mile). Ci/Harris or Contractor may subdivide grids if necessary. 2) Inaccessible grids shall not count as either a pass or fail in the statistical analysis. c. Non-automated subjective DAQ testing: Non-automated subjective DAQ coverage testing shall be conducted using portable radios supplied with the system. d. Talk-out and talk-in performance shall be documented. 5. Ci/Harris shall provide a standardized test form for testing . C. Critical locations, as provided in Appendix E shall be tested utilizing non- automated subjective DAO testing. Ci/Harris shall describe how in-building coverage testing shall be conducted. D. Ci/Harris shall coordinate with Collier County to establish pass/fail criteria as well as correlation between the subjective and objective test results. E. Both objective and automated testing will serve as pass/fail criteria to verify system geographical coverage is 95%, at 95% reliability within the boundaries of the County. If either test fails, the coverage guarantee shall be deemed unsatisfactory. Ci/Harris shall be responsible for making necessary adjustments to system design, securing any additional equipment needed and installation of equipment and software necessary to satisfy the coverage guarantee. F. If either objective, or automated test procedures fail, both tests will be repeated once coverage issues have been cured . December 19, 2014 Page 74of108 16.E.4.c Packet Pg. 1308 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 7.8 Cutover A. Ci/Harris shall provide all necessary personnel required to support the Cutover Plan. These personnel will be present just prior to, during and immediately following cutover to ensure a smooth transition. B. Cutover will not occur until all punch list items have been resolved and all installation and testing procedures have been executed and passed. Collier County will reserve the right to begin the cutover process in the event there are existing open punch list items. 7.9 30-Day Burn in test Upon successful completion of system acceptance testing and completion of cutover, the system will be operated in the fully loaded configuration using normal operating parameters. Should a critical failure occur during this period the system will be repaired by Ci/Harris and the 30 day test will restarted for an additional 30 days. The system warranty start date will also be reset. Critical failures will be defined jointly by Ci/Harris and Collier County. 7.10 As-Built Documentation At the completion of the installation phase, Ci/Harris shall provide complete as-built documentation as outlined below: A. Equipment provided 8. Plan and elevation drawings of all equipment including antennas on towers C. Cabling and terminations D. Block and level diagrams E. Site layout drawings F. Tower mapping documentation G. Tower structural analysis documentation H. Detailed design documentation I. Fleetmapping and programming December 19, 2014 Page 75 of 108 16.E.4.c Packet Pg. 1309 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) J . Setup and alignment information K. Successfully completed, signed, and dated acceptance testing documents including staging, coverage and final acceptance testing. L. Warranty documentation 7.11 System Acceptance Collier County shall deem the system ready for System Acceptance following successful completion and approval of the following: A. System testing B. RF Coverage testing C. Cutover Following system acceptance, the warranty/maintenance period will start, as well as the 30-day burn-in. 7.12 Final System Acceptance Collier County shall deem the system ready for final system acceptance following successful completion and approval of the following: A. Final Design submittals B. Staging Acceptance Test Plan (SATP) C. System installation D. Final inspection and punch list resolution E. As-built documentation F. Final Acceptance Test Plan (FATP), including Coverage Acceptance Test Plan (CATP) G. Thirty day operational test completion H. Training December 19, 2014 Page 76 of 108 16.E.4.c Packet Pg. 1310 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 8. Warranty, Maintenance, and Support 8. 1 Warranty A. The proposed communications system shall have a warranty and maintenance period of three years. The warranty/maintenance period shall commence upon System Acceptance. B. Ci/Harris shall provide a single toll-free telephone number that answers 24 hours a day, seven days a week, 365 day a year, for service requests and warranty claims. C. Ci/Harris shall state in the Proposal the name, address, and capabilities of the service station(s) providing warranty service. D. The following procedures shall be followed during the warranty period : 1. Warranty Maintenance shall be performed 24 hours a day with no additional charges. 2. The service facility shall provide prompt repair service, with service personnel arriving onsite within two hours after a service request by Collier County and returning the system to service within four hours after a service request by Collier County . 3. Collier County shall be provided with written documentation indicating the cause of the service outage, the resolution, and all post repair testing procedures to ensure proper operation. In the event City/County owned spares are used to complete a repair, the model and serial number of both the defective unit and the spare shall be noted in the documentation. 4. For all equipment needing factory or depot repairs, a comprehensive tracking system shall be put in place by Ci/Harris to track units to and from the factory/depot. E. The following services will be provided during the warranty period : 1. Network Monitoring, Ci/Harris shall remotely monitor all components provided as part of this procurement. Monitoring shall be performed 24 hours a day 7 days a week from a remote location specifically staffed with personnel performing monitoring duties for other systems throughout the United States. Any and all connectivity required for network monitoring shall be provided and paid for by Ci/Harris. Any and all network monitored events shall be logged December 19, 2014 Page 77 of 108 16.E.4.c Packet Pg. 1311 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) by Ci/Harris and a report shall be provided to Collier County on an agreed upon schedule. 2. Dispatch Services, Ci/Harris shall notify the appropriate personnel in the event of a system event detected thru the network monitoring service. Any events requiring notification of maintenance personnel shall be logged and provided to Collier County on a monthly basis, or as requested. 3. On-Site Repair, Ci/Harris shall supply the appropriate personnel to provide on-site repair of any failed system components or ancillary equipment. All components provided thru this procurement shall be repaired by Ci/Harris or their subcontractors. System components shall be returned to a fully functional state via direct on-site repair, replacement of faulty module, or replacement of entire component. 4. Depot Repair, Ci/Harris shall provide for depot repair of any faulty components which have found to be defective, or that are not within factory specifications. 5. Software Upgrade, Ci/Harris shall install any and all software updates that have been released and are applicable to the provided system and its components. All labor and software shall be provided by Ci/Harris. Prior to expiration of the warranty period all system software shall be upgraded to the latest software revision shipping on the end of warranty date. City/county owned spare parts shall be included in software upgrade process. 6. Hardware Upgrade, Ci/Harris shall replace any hardware that is not compatible with the latest revision software. In addition, all system components shall be replaced with the then current versions shipping on the warranty expiration date. This is to ensure system components are not at end of life upon expiration of the warranty period. City/county owned spare parts that become obsolete will also be replaced with upgraded model. 7. System Manager, Ci/Harris shall provide system management functions by an individual that has been factory trained and is competent to monitor and change network settings as required by Collier County. These services shall be available during the system warranty period on an as needed basis and will not be limited to alias database changes, usage and alarm reports. If any changes to the system cannot be performed by the provided system manager Ci/Harris shall provide the appropriate personnel to meet the request of Collier County. 8. Spare parts, Ci/Harris shall maintain a sufficient amount of spare parts to maintain 24/7 operation of the provided system and subsystems. As an OPTION Collier County may purchase spare parts. December 19, 2014 Page 78 of 108 16.E.4.c Packet Pg. 1312 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 8.2 Maintenance Ci/Harris shall maintain and repair all systems, equipment, hardware and software throughout the implementation, migration and warranty periods. Collier County reserves the right to have technical staff onsite to witness, and if desired, assist in the maintenance and troubleshooting procedures. This does not relieve Ci/Harris from warranty and maintenance responsibility as defined in this SoR. 8.2.1 General Requirements A. Comprehensive maintenance services shall be proposed for each system, including both preventive and corrective maintenance. B. Ci/Harris shall provide a list of maintenance plans available. Plans should be based on the quantities of equipment included in the proposed system. Plans should have options for one, two, or three years. These plans shall include : 1. Subscriber unit repair 2. Fixed equipment onsite service a. 2-hour response time b. 4-hour response time c. 8-hour response time d. Next day response time e. Full time onsite technician 3. Fixed equipment mail-in board repair; a. Normal response - 7 day b. Emergency response -Next day 4. All fixed equipment maintenance plans shall provide 24-hour system support where users can dial one toll free number to report problems and/or receive technical support. 5. For fixed onsite maintenance, Ci/Harris's staff will then dispatch the proper technician in the prescribed response time to resolve a problem, if Ci/Harris is unable to resolve the problem through telephone consultation. December 19, 2014 Page 79 of 108 16.E.4.c Packet Pg. 1313 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 8.2.2 Maintenance Standards A. Replacement parts used in repairs shall be equal in quality and ratings to the original parts. B. Equipment shall be maintained in a clean condition. Oil, dust and other foreign substances shall be removed on a routine basis. C. Equipment and system performance shall be maintained at the level initially described in these equipment and systems specifications. The service organization shall maintain records to confirm this has been done at intervals defined by Collier County. D. Ci/Harris shall provide only factory trained and authorized maintenance personnel. E. If fixed equipment or a fixed equipment module fails more than twice during the acceptance test or twice during the first year after system acceptance, Ci/Harris shall meet with Collier County to discuss and explain such failures. If, in the opinion of Collier County, these failures indicate that the equipment is potentially prone to continuing failures, Ci/Harris shall replace it at no cost to Collier County. 8.3 Parts Availability A. From the date of final acceptance to the seventh anniversary of the date of final acceptance, Ci/Harris shall maintain replacement parts for all delivered equipment. B. In the event Ci/Harris plans to discontinue stocking any part required for maintenance after the seventh anniversary of acceptance, Ci/Harris shall send written notice to City/County 24 months prior to the date of discontinuance to allow for last-time buys and replenishment. C. All parts, ordered on a priority basis, shall be delivered within 24 hours after placing an order. Ci/Harris shall provide year around, 24 hour ordering facilities via telephone, internet, e-mail, and fax service. 8.4 Spare Equipment A. Ci/Harris shall propose to Collier County as an OPTION, recommended spare parts for the system, subsystems, and individual equipment. B. The list of spare parts shall include, but is not limited to: 1. Any vendor identified Field Replaceable Units (FRUs) December 19, 2014 Page 80 of 108 16.E.4.c Packet Pg. 1314 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 2. Any infrastructure component, which does not have FRUs that can cause a critical failure if it were to fail. Examples could include Base Station Antennas and other non-modular components. 3. Power supplies 4. Test measurement, calibration and repair kits 5. Diagnostic equipment to support City/County maintenance activities 6. Spares for less critical items shall also be enumerated C . The list shall include items that will rapidly and completely restore all critical system functionality with the least amount of effort, e.g., board replacement instead of troubleshooting to the component level when a critical unit has failed. D. The quantities of spares in the list shall be appropriately sized to accommodate equipment quantities in the system. E. The list shall define the primary equipment category each spare kit supports, e .g., transceiver board for a repeater, interface board for a console, etc. F. The system design documentation shall include a narrative on the Ci/Harris' ability to replace failed units from stock and the process and timing to repair, replace, and return failed units delivered for repair. G . System design documentation shall also include the life cycle of equipment, parts, and other maintenance support for the system. 8.5 Post Warranty Maintenance A. As an OPTION, Ci/Harris shall propose maintenance services for subsequent years, renewable on an annual basis. A minimum of pricing for years 4 thru 15 shall be provided. B. Ci/Harris shall fully describe the terms and conditions of the extended warranty in the Proposal. C . Ci/Harris shall indicate who the local authorized repair facility will be for post warranty repairs upon completion of the Detailed Design Review process. D. Pricing shall include at a minimum all services provided during the warranty period. Scope of Work (SOW) documents shall be provided for all proposed services. In the event Ci/Harris incorporates several services into a larger offering those services shall be broken in each service and SOW documents provided. December 19, 2014 Page81 of108 16.E.4.c Packet Pg. 1315 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Glossary of Terms and Acronyms AC AGC agency ANI ANS ANSI APCO ASCII ASME ATS AWG backhaul The County BER CAI CATP channel December 19, 2014 Alternating Current Automatic gain control Term that applies generically to any local, state, federal entity or organization, such as; a department, division, County/town, or bureau. Includes government, quasi- government and private groups. Automatic Number Identification American National Standard American National Standards Institute Association of Public-Safety Communications Officials International American Standard Code for Information Interchange American Society of Mechanical Engineers Automatic Transfer Switch American Wire Gauge The transporting of radio communications traffic between distributed sites (typically access points) and more centralized points of presence. County of Collier County, FL Bit Error Rate - A measure of the number of errors in received transmissions when compared to the original transmission, frequently expressed as a percentage. Common Air Interfaces Coverage Acceptance Test Plan The route through which a message is sent. A connection between initiating and terminating nodes of a circuit. A single path provided by a transmission medium via an Page 82 of 108 16.E.4.c Packet Pg. 1316 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) collocation communications connectivity conventional coverage CSI DAQ dB DC DCM DCP DCPF digital EIA encryption December 19, 2014 electrical separation, such as by frequency or frequency pairs. Placement of multiple antennas or radio equipment at a common physical site or building. Information transfer among or between users. In public safety communications, the ability of public safety agencies to talk across agencies. The complete path between two terminals. A radio system with dedicated, single-purpose channels (can be shared between several users with different operational needs; e.g., fire and police). A user must select the specific channel to use. The geographic area included within the range of a wireless radio system. Construction Specification Institute Delivered Audio Quality Decibel Direct Current Digital Content Manager Distributed Computing Platform A network management protocol Radio transmission method that replaces analog systems and transmits its signal in binary 1 's and O's the same as a computer. One major difference is that digital signals do not degrade gradually the way analog does as the distance between the transmitter and receiver increases. Electronic Industries Alliance (publisher of standards) The reversible transformation of data from the original (plain text) format to a difficult to interpret format as a mechanism for protecting its confidentiality, integrity and Page 83 of 108 16.E.4.c Packet Pg. 1317 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) FAA FAT FATP FATP FCC FDMA first responders FM frequency frequency bands December 19, 2014 sometimes its authenticity. Encryption uses an encryption algorithm and one or more encryption keys. Federal Aviation Administration Factory Acceptance Test Factory Acceptance Test Plan Final Acceptance Test Plan Federal Communications Commission Frequency Division Multiple Access The first professionals called to an incident or emergency who provide immediate support services during prevention, response, and recovery operations. Frequency modulation; a signal transmission with constant signal strength, where the center frequency varies in proportion to the voice being transmitted. FM signals are not susceptible to most interference sources. Radio systems operating on FM are being replaced by digital systems. The number of cycles or events of a periodic process in a unit of time. The spectrum of transmission space where mobile radio systems operate in the United States. They are (from low to high): High HF 25-29.99 MHz Low VHF 30-50 MHz High VHF 150-174 MHz Low UHF 450-470 MHz UHF TV Sharing 470-512 MHz 700 MHz 764-776 & 7940806 MHz 800 MHz 806-869 MHz Page 84 of 108 16.E.4.c Packet Pg. 1318 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) FRU gateway GHz Gos GPS GUI HVAC Hz ID IEEE infrastructure interference interoperability IP December 19, 2014 2.4 GHz 4.9 GHz Field Replaceable Units A device that can transparently interconnect radio audio paths so that agencies can patch into each other's radio channels in real time. This can be done at the baseband level or using IP. A gateway provides interconnection between two networks with different communications protocols. gigahertz (1 billion hertz) Grade of Service Global Positioning System, a U.S. satellite system that lets persons or systems determine their position with extreme accuracy using GPS receivers. Graphical User Interface Heating Ventilation and Air Conditioning Hertz (same as cycles per second) Identification Institute of Electrical and Electronic Engineers Dedicated telecommunications networks; the hardware and software needed to complete and maintain a public safety communications system Extraneous energy, from natural or man-made sources, that impedes the reception of desired RF signals. The ability of diverse systems and organizations to work together (inter-operate). In public safety, the ability of personnel to exchange voice and data communications with staff from other agencies, on demand and in real time. Internet Protocol Page 85 of 108 16.E.4.c Packet Pg. 1319 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) ISSI jurisdiction kHz kW LCD LMR Mbps MHSB MHz modem MPE mutual aid mutual aid channel NESS NEC NFPA NMS December 19, 2014 Inter-RF Subsystem Interface The geographic territory where authority and operations are exercised. kilo Hertz (1000 Hertz) Kilowatts Liquid crystal display Land Mobile Radio - A public or private radio service providing two-way communication, service paging and radio signaling on land. Mega bit per second (1 million bits per second) Monitored Hot Standby Megahertz (1,000,000 Hz) An acronym for modulator/demodulator, which is a device that translates digital signals coming from a computer into analog signals that can be transmitted over standard telephone lines. The modem also translates the analog signals back into digital signals that a computer can understand. Maximum Permissible Exposure Generally describes a situation where a major emergency or incident requires a large number of agencies, including agencies from remote locations, working together to mitigate the crisis. A radio channel specifically allocated for use during emergency mutual aid situations. Network Equipment Building System National Electric Code National Fire Protection Association Network Management System Page 86 of 108 16.E.4.c Packet Pg. 1320 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) NMT OET OSHA Project 25 (P25) or APC0-25 PTT QA/QC R56 receiver repeater PROPOSER RF SoR RTU RX SATP SELECTED VENDOR SNMP December 19, 2014 Network Management Terminals Office of Engineering Technology Occupational Safety and Health Administration A suite of standards for digital radio communications for use by federal, state/province and local public safety agencies in North America to enable them to communicate with other agencies and mutual aid response teams in emergencies. Push-to-Talk Quality Assurance/Quality Control Motorola Installation Standards and Guidelines for Communication Systems The component(s) of a radio device that converts the radio waves into audible signals. A special receiver/transmitter combination that receives a signal on one frequency and retransmits a new signal on another frequency, usually within the same frequency band, sometimes referred to as a relay station. Any individual or entity bidding on the right to supply products and services in response to this SoR. Radio Frequency Request For Proposal Remote Terminal Unit Receive Staging Acceptance Test Plan Any individual or entity selected from among all PROPOSERS to supply products and services in response to th is SoR. Simple Network Management Protocol Page 87of108 16.E.4.c Packet Pg. 1321 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) spectrum subscriber subscriber unit talkgroup TOMA TDMM TIA TIA/EIA trunked turnkey TVSS TX UHF UL UPS VAC voe VHF WBS December 19, 2014 The range of electromagnetic radio frequencies that can be decomposed into frequency components, used in the transmission of sound, data and television. User, customer on a network. User's equipment (usually a mobile or portable radio). Radio system users assigned to a specific group of users who regularly communicate with each other. Time-division multiple access Telecom Distribution Methods Manual Telecommunications Industry Association Telecommunications Industry Association/Electronic Industries Alliance A radio system with a group of channels available and assigned as needed to specific "groups" or operations. The channels are programmed for automatic system assignment while in-use, and then released for other users. A trunked system maximizes channel utilization. Entire system with hardware and software assembled and installed by a vendor and sold as a package. Transient Voltage Surge Suppression Transmit Ultra High Frequency Underwriters Laboratory Uninterruptible Power Supply Volts Alternating Current Volts Direct Current Very High Frequency Work Breakdown Structure Page 88 of 108 16.E.4.c Packet Pg. 1322 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Appendix A -Mandatory Submittals Collier County to provide any mandatory submittal forms (as required) December 19, 2014 Page 89 of 108 16.E.4.c Packet Pg. 1323 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Appendix B -Compliance Matrix SoR Section Description Respondent's Statement of Compliance Respondent's Clarifications and Comments 1 PROJECT OVERVIEW 1.1 Introduction 1.2 Overview of this Document 1.3 Project Summary 1.4 Proposals Desired 1.5 Quality Assurance and Coordination 1.5.1 Standards and Guidelines 1.5.2 Frequency Coordination and Licensing 1.5.3 Federal Aviation Administration 1.5.4 Project Management 1.5.5 QA/QC Program 1.6 Proposal Format 16.E.4.c Packet Pg. 1324 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to 1.7 Award of Contract 1.8 Detailed Design 1.9 Detailed Design Review 1.10 System Shipping/Delivery 2 RADIO COMMUNICATIONS SYSTEM ReQUIREMENTS 2.1 Overview 2.2 Interoperability Project 25 Statement of Requirements 2.2 System Configuration 2.3 Redundancy and Survivability 2.4 Expansion 2.5 Site Selection 2.6 Coverage 2.6.1 Coverage Model and Maps 2.6.2 Link Budgets December 19, 2014 Page 91 of 108 16.E.4.c Packet Pg. 1325 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to 3 Radio Communications System 3.1 Overview 3.2 System Control Equipment 3.3 Simulcast Equipment 3.4 Receiver Voting 3.5 I Multicast/Individual Repeater Sites 3.6 Base Station Equipment 3.7 Antenna Systems 3.8 Gateway Devices 3.9 Site UPS Power 3.10 Dispatch Console Subsystem 3.10.1 General Requirements and Features 3.10.2 Trunked Requirements 3.10.3 I Conventional Requirements December 19, 2014 Page 92 of 108 16.E.4.c Packet Pg. 1326 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to 3.10.4 3.10.5 3.10.6 3.11 3.12 3.12.1 3.12 .2 4 4.1 4.2 4.3 4.4 5 5.1 Operator Position Equipment Console Networking Equipment Console Backup System Voice Logging Recorder Network Management Subsystem (NMS) Network Management Terminals (NMT) Remote Terminal Units (RTU) BACKHA.UL NETWORK Digital Microwave Network Microwave Backhaul Network Design Microwave Antenna System Microwave Backhaul Network Management FACILITIES AND INFRASTRUeTURE DEVELOPMENT General December 19, 2014 Page 93 of 108 16.E.4.c Packet Pg. 1327 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to 5.2 I Towers 5.3 I Shelters 5.4 I Generator and Automatic Transfer Switch (ATS) 5.4.1 I Propane Generator 5.4.2 I Automatic Transfer Switch (ATS) 5.4.3 I Propane Fuel System 5.5 I Site Preparation 5.6 Fencing 6 TRAINING 6.1 General Requirements 6.2 Operator Training 6.3 I Technical/System Management Training 7 I SYSTEM IMPLMENTATION, TEST AND ACCEPTANCE 7.1 General December 19, 2014 Page 94 of 108 16.E.4.c Packet Pg. 1328 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to 7.2 l Cutover Plan 7.3 Fleetmapping 7.4 Staging 7.5 System Installation 7.6 Final Acceptance Testing 7.7 Coverage Testing 7.8 Cutover 7.9 30-Day Burn-in Test 7.10 As-Built Documentation 7.11 System Acceptance 7.12 Final System Acceptance 8 Warr~nty,, tJlaintenance and Support 8 .1 Warranty 8.2 Maintenance December 19, 2014 Page 95 of 108 16.E.4.c Packet Pg. 1329 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to 8.2.1 8.2.2 8.3 8.4 8.5 9 Appendix A Appendix B Appendix C Appendix D Appendix E General Requirements Maintenance Standards Parts Availability Spare Equipment Post Warranty Maintenance City!County Terms and Conditions Mandatory Submittals Compliance Matrix Proposal Pricing Forms Existing Site Locations Critical Locations Requiring In-Building Coverage December 19, 2014 Page 96 of 108 16.E.4.c Packet Pg. 1330 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Appendix C -Proposal Pricing Forms Table C.1 -Proposal Pricing Summary Sheet (Total Cost) PROPOSERS Shall complete all forms System Components (Table C-2) Total System Control Equipment Remote Site Equipment Dispatch Console Equipment Microwave Network Spare Equipment Other Total Infrastructure Services (Table C-3) Total Installation Project Management System Design and Configuration System Staging Coverage and Acceptance Testing Documentation Training Warranty & Maintenance Other Total Services Infrastructure Development Cost (Table C-4) December 19, 2014 Page 97 of 108 16.E.4.c Packet Pg. 1331 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Table C.2 -Proposal Pricing Sheet (System Components Cost) List all system control equipment; Controllers Software, networking equipment, GPS, servers Simulcast equipment, voting equipment, etc. Remote S-ite Equipment Base Stations, Antenna Networks, networking Equipment, Software, GPS, etc. Dispatch Console Equipment Workstations, networking equipment, Gooseneck Microphones, software, etc. Microwave Network Microwave radios, multiplexing equipment, dishes, etc. December 19, 2014 Page 98 of 108 16.E.4.c Packet Pg. 1332 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to co 0 ..- '+- 0 O> O> (1) O> rn 0.. v ..- 0 N -O> ..-.... (1) ..0 E ~ (1) 0 16.E.4.cPacket Pg. 1333Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement Table C.3 -Proposal Pricing Sheet (Services Cost) Project Management System Engineering System Staging December 19, 2014 Page 1 00 of 108 16.E.4.c Packet Pg. 1334 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Coverage and Acceptance Testing Documentation Training Warranty and Maintenance (3 year Warranty: Other December 19, 2014 Page 101 of108 '> -.. ,'. ~~ " 16.E.4.c Packet Pg. 1335 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Table C.4 -Proposal Pricing Sheet (Infrastructure Development) Towers Shelters Generator_, Pro~ane Tanks & ATS PM, Engrneering & Installation cost Infrastructure aevelopment Total Cost December 19, 2014 Page 102of108 16.E.4.c Packet Pg. 1336 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Appendix D -Existing Site Locations I Site name Type Tower Site address Zip type lmmokalee Multicast ssv 312 Stockade Road, lmmokalee, FL, 34142 County Barn Simulcast ssv 2901 County Barn Road, Naples, FL 34112 North Naples Simulcast ssv 1899 Trade Center, Naples, FL 34109 ESC PSAP Multicast Monopole 8125 Lely Cultural Parkway, Naples, FL 34113 WAW Simulcast Guy 1753 Benton Road, Naples, FL 34117 Chalet Simulcast Rooftop 520 S Collier Blvd, Marco Island, FL 34145 Kreh ling Simulcast ssv 15571 Tamiami Trail East, Naples, FL 34114 Corkscrew Simulcast ssv 13240 lmmokalee Road, Naples , FL 34120 Loop Rd Multicast Guy SR 94 @ Jim Dill Loop, Monroe Station 34141 Carnestown Multicast ssv 32020 East Tamiami Trail, Carnestown, FL 34141 1-75 East Multicast ssv SR 29 0.57 Ml N OF 175 SR 84 & SR 29, 34117 Miles City, FL Miles City Multicast ssv SR-29, 0.25 miles north of the SR-29 and 34117 1-75 Naples Community NA Rooftop 350 7th Street North, Naples, FL Hospital Water Treatment NA Greenfield (26-14-41) (81-40-40) Plant December 19, 2014 Page 103of108 16.E.4.c Packet Pg. 1337 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Appendix E -Critical Locations Requiring In-Building Coverage The County desires in-building coverage within commercial and industrial facilities (over 25,000 square ft.) located within the County limits however, it is understood that in- building coverage would most likely result in a large increase in the number of towers required to provide in-building coverage. Due to fiscal concerns with a large increase in number of towers required , the County is requesting Harris/Cl provide a cost effective solution for providing in-building coverage within these type structures. As part of an Alternative Proposal, the County is requesting Harris/Cl provide coverage modelling and cost detailing the additional sites required to provide 98% Portable In- Building coverage (20dB loss) within the County's Simulcast area limits Yellow painted area identifies where portable 20dB in-building coverage detail is required . of Mexir:o . .. r . _..........:; .... .,,. ,.~ ' -~ _, ... --- I 1 .. = I M I LESCITY ll-011dry Co uut V 011;1 C'ffl'••• U .t1.1Qn.oM ~•·~"''\I'll NPS + ""'¥ I )_ ____ --------- Ml.Jmi-V adu ( tJ Lllll y e!J [.i .. ""'•'0''"'•' U.iu1af1Jril P••• Figure E -In-building simulcast coverage areas depicted in yellow List of Critical County Buildings (Government, Fire Stations, and Schools) December 19, 2014 Page 104of108 16.E.4.c Packet Pg. 1338 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Building Name Address NCH -Downtown 350 7th St N NCH -North Naples 11190 Healthpark Blvd Physician's Regional 6101 Pine Ridge Rd Physician's Regional 8300 Collier Blvd Ritz Carlton 280 Vanderbilt Beach Road -34108 Ritz Carlton Golf Resort 2600 Tiburon Dr -34109 Naples Grande Resort 475 Seagate Drive -34103 Naples Beach Club Hotel 851 Gulf Shore Blvd N -34102 Marco Island Marriott 400 South Collier Blvd -34145 December 19, 2014 Page 105of108 16.E.4.c Packet Pg. 1339 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) LOCATION City of Naples 935 8\h AvS 977 26\h AvN 2375 Tower Rd 300 Citation Pt 355 Ril.erside Cir 613 3rd Av. S 250 Patriot Way 2373 East Horseshoe Dr East Naples 4748 Dalis Bv 11121 TamiamiTrE 4375 Bayshore Dr 6055 Collier Bll.d 2795 Airport Pulling Rd N 8075 Lely Cultural Pky 3347 Tamiami Trail E 8300 Collier Bl\d Big Corkscrew 14756 lmmokalee Rd 13240 lmmokalee Rd 21520 lmmokalee Rd 1195 CR 858 lmmokalee 118 1st St S (lmmokalee) 502 New Market Rd E (Imm) 1107 Carson Rd (Imm) 4819 Ave Maria Bl\d North Naples 1441 Pine Ridge Rd 7010 lmmokalee Rd 16325 Vanderbilt Dr 776 Vanderbilt Beach Rd 341 O Pine Ridge Rd 1885 Veterans Park Dr 2795 Airport Pulling Rd N Golden Gate 4 7 41 Golden Gate Pkwy 9513\h StSw 100 13th St SW 3820 Beck Bl\d 4590 Santa Barbara Bll.d 14575 Collier Bll.d 4 707 Golden Gate pky Ochopee/ Everglades 201 Buckner Av N (Everglades City) 40808 Tamiami Trl E 25000 Tamiami Trl E 63MMl75 32020 Tamiami Trl E Isle of Capri 175 Capri Bll.d (Isle of Capri) Marco Island 1280 San Marco Rd (Marco Island) 751 East Elkcam Circle 51 Bald Eagle Drive 990 Barfield Dr. N December 19, 2014 FIRE Naples Fire St 1 Naples Fire St 2 Naples Fire St 3 NFDAdmin GNFD St 20 GNFD St 21 GNFD St 22 GNFD St 23 GNFD St 24/NNFD St 47 BCFD St 10 BCFD St 12 IFD St 30 IFD St 31 IFD St 32 NNFD St 40 NNFD St 42 NNFD St 43 NNFD St 44 NNFD St 46 NNFD St 45 GNFD St 24/NNFD St 47 GNFD St 70 GNFD St 71 GNFD St 72 GNFD St 75 GNFD St 73 OFD St 60 OFD St 66 OFD ST61 OFD ST63 ICFD St 90 MIFD St 50 MIFD St 51 EMS EMS St 1 EMS St 2 Medflight EMS St 21 EMS St 22 EMS St 23 EMS St 24 EMS St 25 EMS St 10 EMS St 30/31 EMS ST32 EMS St 40 EMS St 42 EMS St 43 EMS St 44 EMS St 46 EMS St 24 EMS St 70 EMS St 71 EMS St 75 EMS St 60 EMS St 90 EMS St 50 Page 106of108 PDC (training) Special Operations Satellite facility Satellite facility District 319-1-1 Center Naples Jail Center District 4 District 8 District 1 District 2 District 7 District 6/Marine Ops OTHER NPDINPD 9-1-1 Center EM/EMS/EOC Marco Island PD 16.E.4.c Packet Pg. 1340 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Location of Schools 4"'~ '""'ti I -~ '·' 1 ,.~ M p Is not lo ca December 19, 2014 GREATER Nt'\PLlS AHEA ..... t 11\tMOKALEE ID ·----------- MAHCO ISLAND Page 107of108 16.E.4.c Packet Pg. 1341 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) ~ ....... 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W.U11r<n.,.U\llfY~ !WW'*A.tJJ.~)f'7'¥'.:J \l"t ~ i'lllc~::.....~<M-~ ,,. __ _ .,,, 't1'•¥1! r. nu.,.,....,4fll)'l!I .. ,.,.,. IWUt'M.•U;f, O~Jl('X m~-' 1 ''llih:::lo> ... ~~ " ... ).t~ "'n.. .. ,,......c.o •• ft,,\'l?14iiit -.. ~~l.J -:iu m~i-fwwne:•t.n ,,,,,.....,, .. .......... _ ....... 16.E.4.c Packet Pg. 1342 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) EXHIBIT "B" HARRIS CORPORATION-SOLE ATHORIZED SALES LEITER (following this page) 23 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1343 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) December 16, 2014 Joanne Markiewicz, Director Collier County Purchasing Department 3327 Tamiami Trail E Naples, Fl. 34112 Sub: 800 MHz Trunked Radio Procurement HARRIS CORPORATION PSPC 150 Apollo Drive Chelmsrord, MA 01624 phone 1-976-905-3500 fax 1-976-905-3360 www.pspc.han-is.com The Harris Corporation trunked 800 MHz radio system equipment utilized by Collier County is manufactured only by Harris Corporation. This letter is to certify that Communications International is the sole authorized sales and service agent for Harris Corporation PSPS for Collier County. Communications International (Cl) is the Harris Regional Center of Excellence (RCE) for the Southeastern United States. In this capacity it is the responsibility of Communications International to provide system design, configuration, build-out, implementation and service for the Harris systems. As the RCE Communications International is responsible for ensuring that Harris standards for grounding, build-out, implementation, and maintenance and/or repair are followed in the Southeast Region. Communications International has partnered with Harris for the past 35 years and has installed over 200 Harris systems worldwide. Harris equipment is offered at a minimum discount of 25% off published list price which is established by the State of Florida Contract (no.725-001-01-1) which expires 2021. Harris is pleased to confirm that Communications International Inc. (Cl) is an authorized reseller for Harris as a Network Solutions Provider and they continue to be the only Harris Authorized Reseller of EDACS/P25 trunked radio systems and terminal equipment for Collier County. Thank you for your attention in this matter. Harris Corporation and Communications International look forward to the opportunity to continue support of communication systems throughout your area. If you have any further questions or concerns please do not hesitate to contact me. Respectfully, Edward C. Muller Manager, Indirect Channel -East Harris Corporation Public Safety & Public Service Division Email: emuller@harris .com Phone : (603) 275-0877 assuredcommunications' 16.E.4.c Packet Pg. 1344 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) #15 -6409 800MHZ P25 Project EXHIBIT "C" SELLER'S PROPOSAL (following this page) 24 16.E.4.c Packet Pg. 1345 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) EXHIBIT "D" PAYMENT SCHEDULE The Buyer agrees to make the lump sum payments to Seller in accordance with the following schedule : PHASES 1 2&3 2 SITE COMPONENTS DESCRIPTION OF SITE COMPONENTS CORE AND CONSOLES Includes the following items as listed at Exhibit "F" Price Schedule (from Table C.2): Item #1-Harris VIDA Core High Availability Non Geo Item #2-Harris Key Management Facility w OTAR & 4 Agencies (includes items 3-7) Item #19-Dispatch Console Equipment (ESC Dispatch Center Redundant Networking Equipment and ESC Dispatch Symphony Console Premier Package) Item #20-Naples PD Dispatch Redundant Networking Equipment and ESC Dispatch Symphony Console Premier Package) INFRASTRUCTURE DEVELOPMENT Includes all the items at Table C.4 of Exhibit "F" Price Schedule": SIMULCAST SITES Includes the following items at Exhibit "F" Price Schedule (from Table C.2): Item #8-Site IP Simulcast Equipment w IP Virtualized Control Point (Harris MastR V Simulcast Site w Distributed Control Point -Site 1) Item #9-Site IP Simulcast Equipment w IP Virtualized Control Point (Harris MastR V Simulcast Site w Distributed Control Point -Site 2) 25 #15-6409 BOOMHZ P25 Project LUMP SUM FEE $2,044,166.25 $1, 790,817 .55 $4,158,865.15 16.E.4.c Packet Pg. 1346 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Item #10-Remote IP Simulcast Equipment (Harris MastR VIP Simulcast Site) Item #11-Simulcast Antenna System Equipment (Antenna System Equipment for Simulcast Sites) 3 MULTISITES $1,135,602.26 Item #13-Remote Non Simulcast Site Equipment (Harris 4 Channel Mastr V Site) Item #14-Remote Non Simulcast Site Equipment (Harris 7 Channel Mastr V Site) Item #15-Remote Non Simulcast Site Equipment (Harris 3 Channel Mastr V Site) Item #16-Remote Non Simulcast Site Equipment (Harris 3 Channel Mastr V Site) Item #17-Remote Non Simulcast Site Equipment (Harris 3 Channel Mastr V Site) Item #18-Remote Non Simulcast Site Equipment (Harris 7 Channel Mastr V Site) 2 and 3 MICROWAVE SYSTEM $1,673,557.23 Item #21 -Microwave Network Equipment (Microwave Network Inc Ethernet Microwave System) Harris Spare Equipment $277,794.34 Spare Equipment $77,478.79 TOTAL OF SITE COMPONENTS $11,158,281.57 26 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1347 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) SERVICES PHASES DESCRIPTION -SERVICES LUMP SUM FEE PAYMENT SCHEDULE 1, 2 and 3 Installation $1,128,129.00 35% completion 70% completion 100% completion 1, 2 and 3 Project Management $399,734.06 35% completion 70% completion 100% completion 1, 2 and 3 Technical Services $461,526.00 35% completion 70% completion 100% completion 1, 2 and 3 System Staging and Acceptance Testing $378,523.00 35% completion 70% completion 100% completion 1, 2 and 3 Professional Services $104,600.00 35% completion 70% completion 100% completion 2 and 3 Tower Crew Services $793,735.12 35% completion 70% completion 100% completion 1, 2 and 3 Training $104,790.00 35% completion 70% completion 100% completion 3 Coverage Acceptance Testing $166,681.25 Upon Final Completion 3 Documentation, As Builts and Manuals $38,000.00 Upon Final Completion TOTAL SERVICES $3,575,718.43 END OF EXHIBIT "D" PAYMENT SCHEDULE 27 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1348 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) EXHIBIT "E" WARRANTY AND MAINTENANCE FEE SCHEDULE The Warranty and Maintenance Service for the Hardware will be based after the two (2) year Warranty Period for the applicable portion of the System has begun in compliance with the Installation Schedule. Warranty and Maintenance will be based on the acceptance of the applicable portion of the System per Phase and will be pro-rated appropriately. If additional hardware or software are ordered, maintenance will be calculated at the same discount or better, as other products. The County shall have the right to modify the quantity and of hardware and/or software in order to best meet the need of the project needs if business requirement change over the duration of the Agreement. WARRANTY AND MAINTENANCE LUMP SUM FEE* System Warranty and Maintenance Year 2 $0.00 System Warranty and Maintenance Year 3 $62,172.00 System Warranty and Maintenance Year 4 $234,030.30 System Warranty and Maintenance Year 5 $529,174.06 System Warranty and Maintenance Year 6 $542,403.41 System Warranty and Maintenance Year 7 $555,963.49 System Warranty and Maintenance Year 8 $569,862.58 System Warranty and Maintenance Year 9 $584,109.15 System Warranty and Maintenance Year 10 $598, 711.87 *Based on estimated Installation Schedule SOFTWARE WARRANTY AND MAINTENANCE ANNUAL LUMP SUM FEE Software FX Year 2 $136,000.00 Software FX Year 3 $136,000.00 Software FX Year 4 $136,000.00 Software FX Year 5 $136,000.00 Software FX Year 6 $136,000.00 Software FX Year 7 $136,000.00 Software FX Year 8 $136,000.00 Software FX Year 9 $136,000.00 Software FX Year 10 $136,000.00 This list is not intended to be all inclusive. Fees for other categories, including equipment and materials, and other services may be provided by Seller during the duration of the Agreement term and renewal periods and shall be billed in accordance with the prices listed Exhibit "F " Price Schedule (Tables C.5 and C.6 of Appendix C -Proposal Pricing Forms"). The Seller hereby further extends additional prices for New Parts & Components and New Equipment & Accessories, as listed in Exhibit "G" and any subsequent invoice shall reflect the listed price and the discounted list price. 28 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1349 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) #15 -6409 800MHZ P25 Project EXHIBIT "F" PRICE LIST (following this page) 29 16.E.4.c Packet Pg. 1350 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) EXHIBIT "F" Appendix C -Proposal Pricing Forms . . . Item Description Site Name Qty Umt Cost Extended Cost Customer Loyalty Extended Discount Loyalty Discount Cost List all System Control Equipment ; Controllers 1 I Harris VIDA Core High Avallablll9'. Non Geo ESC 1 $ 804,337.39 $ 804,337.39 $ (112,059.52) $ 692,277.87 ~ SERVER,PREMIER NSC,VMWARE SERVICE,SYBASE LICENSE 2 LICENSE,HA,HARDWARE,NSC 1 LICENSE,P25 APPLICATION 1 LICENSE,NETWORK FIRST APPLICATION l Kit-Monltor,Key Board,Mouse,KVM l KIT,ETHERNET,PREMIER NSC,HW HA 1 Klt,Automatlc Transfer Switch,100-120V l Netclock,GPS Master Clock l Klt,GPS Antenna, Outdoor, For Netclock STORAGE ARRAY NETWORK, NETAPP SAN l Llcense,Quad Mode Vocoder l Llcense,Quad Mode Vocoder l LICENSE,SQL STANDARD EDITION l LICENSE,TRANSCODER TALKPATH 12 SOFTWARE,PREMIER CORE,VM l LICENSE,SQL STANDARD EDITION l SERVER,PREMIER NSC,VMWARE 1 SERVICE,SYBASE LICENSE 2 VIDA Security, NSC l Llcense,Quest Authentication,Server 7 Llcense,Quest Authentication, User 6 ROUTER,2921,AC,L3 SWITCH MDL,NO ENCRYPT 1 1-PORT,EHWIC,CU/OPTICAL GIGABIT ETHERNET CISCO RPS2300 W/ 2921-51 ADAPTER l Software, Epollcy Orch VM 1 Firewall, Cisco ASA 5505 LICENSE,SUMS,ENDPOINT 38 LICENSE,SUMS,CORE 24 LICENSE, HOST SECURITY,AV,EPO,QTY 51-100 58 SERVICE,SUMS l LICENSE,CONSOLE 19 LICENSE,CONSOLE TALKPATH 228 LICENSE,P2S SITE 16 LICENSE,P25 TIER 11-17 SITES l LICENSE,P25 SITE TALKPATH 204 LICENSE,NETWORK FIRST SITE LICENSE,NETWORK FIRSTTALKPATH 48 LICENSE,NSS,IP LOGGING RECORDER LICENSE,NSS,IP LOGGING RECORDER TALKPATH 48 LICENSE, VMWARE, FED 1 LICENSE,VMWARE,VCENTER,FOUNDATION,FED 1 LICENSE, VMWARE, VCENTER,FOUNDATION,3Y,FED l PRINTER, LASERJET(TM) PR0400 COLOR, M4S 1 LICENSE,BeOn Enterprise Server 26 -5000 Units PACKAGE,5 BEON USER LICENSES.ANDROID 10 PACKAGE,5 BEON USER LICENSES,105 10 FEATURE,AES ENCRYPTION FOR BEON 110 2 !Harris Ke:r: Manal!ement Facili9'. w OTAR & 4 ~encles ESC $ 138,500.00 $ 138,500.00 $ 138,500.00 3 Harris Radio Textlink w 4 Agencies ESC $ 21,187.50 21,187.50 21,187.50 4 Harris Radio Profile Over the Air Programming (OTAP) ESC $ 26,916.60 $ 26,916.60 $ 26,916 .60 5 Remote Network Terminals· (Dell) TBD 4 $ 1,788.75 $ 7,155 .00 $ 7,155 .00 Optional !,!ppgrade NSC to Geo Diverse VIDA CORE ESC $ 170,399 .16 16.E.4.c Packet Pg. 1351 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 6 Harris Network Arst Conventional Gateway 48 Ports ESC 1 $ 185,280.16 $ 185,280.16 $ 185,280.16 Includes System Equlpment,lnterop Gateway 1 SERVICE,QUAD MODE VOCODER LICENSE 48 Llcense,DVU OTAR 48 SOFTWARE,UAC GWB,AES 1 Chassls,4-Slot Interoperability Gateway 4 Cablnet,83in,lnteroperability Gateway 1 Power Supply,AC,4-Slot Gateway Chassis 8 Module,DVU,UAC,lnteroperabillty Gateway 12 ROUTER,1921.AC,NO ENCRYPTION,CISCO 1 KIT,MOUNTING HARDWARE,1921 ROUTER 1 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT 2 Swltch,Clsco 2960 ROUTER,1921,AC,NO ENCRYPTION,CISCO 1 7 Harris EDACS Migration Gateway 24 Talkpaths ESC 1 $ 84,585.75 $ 84,585 .7S $ 84,585.75 Includes SERVER,EDACS MIGRATION GATEWAY 1 LICENSE,MAX EDACS AD SITES 1 LICENSE,IMC MAX SITE CHANNELS 24 LICENSE,EMG TALKPATH,l-8 8 LICENSE,EMG TALKPATH,9-24 16 Swltch ,Clsco 2960,24 Port 1 MONITOR,191N FLAT PANEL 1 LICENSE,SUMS,CORE 12 SOFTWARE,EDACS MIGRATION GW GVIU 1 Module,GVIU,IP Gateway,P25 6 Klt,System lnterface(Gmlm) IP Gtwy 1 IMC UPGRADE FOR EMG 1 s e I! I ie .e Ill! 8 Harris MastR V Simulcast Site w Distributed Control Point Site 1 1 407,657.75 407,657 .75 $ 407,657.75 Includes MASTR VIP Simulcast,Tx Site,Comm Equip 1 Cable,RF Sensor,30ft 1 Power Supply,120VAC,60Hz,12/24VDC 1 Rack,Open,86 in(Xtra Dp) with support 2 Assy,Controller,SitePro,MME w/ Cables 1 Router,2921,AC,Security,w/Ether Switch 1 Swltch,Clsco 2960 1 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT 1 Router,2921,AC,Securlty,w/Ether Switch 1 Network Sentry,IP Simulcast 1 LICENSE, Software Control Point IP 1 Statlon,MASTR V,P25T,800 MHz,799-817 Rx 12 Feature,Software,P25 Phase 2 12 Power Amplifier,Linear,800 MHz 12 Power Supply,110-240V,AC,MASTR V 12 Programming.IP Simulcast 12 Power Supply Shelf,lst Position 12 Shelf,14-Slot,Open Rack 2 Processor,Baseband Module,MASTR V 12 PANEL,XCONNECT,MASTR V 2 Cable,Xconnect-Baseband Shelf #1 2 9 Harris MastR V Simulcast Site w Distributed Control Point Site 2 1 $ 373,157.75 $ 373,157.75 $ 373,157.75 Includes MASTR VIP Simulcast,Tx Site,Comm Equip 1 Cable,RF Sensor,30ft 1 Power Supply,120VAC,60Hz,12/24VDC 1 Rack,Open,86 in(Xtra Dp) with support 2 Assy,Controller,SitePro,MME w/ Cables 1 Router,2921,AC,Security,w/Ether Switch 1 Switch,Cisco 2960 1 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT 1 Router,2921,AC,Security,w/Ether Switch 1 Network Sentry,IP Simulcast 1 LICENSE,Software, ADDITIONAL Control Point 1 16.E.4.c Packet Pg. 1352 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Station,MASTR V,P25T,800 MHz,799-817 Rx 12 Feature,Software,P25 Phase 2 12 Power Ampllfler,Llnear,800 MHz 12 Power Supply,110-240V,AC,MASTR V 12 Programming, IP Simulcast 12 Power Supply Shelf,lst Position 12 Shelf,14-Slot,Open Rack 2 Processor,Baseband Module,MASTR V 12 PANEL,XCONNECT,MASTR V 2 Cable,Xconnect-Baseband Shelf #1 2 e 10 Harris MastR VIP Simulcast Site 8 319,347.34 2,554, 778. 72 $ 2,554,778.72 Includes MASTR VIP Simulcast,Tx Slte,Comm Equ ip 1 Cable,RF 5ensor,30ft 1 Power Supply,120VAC,60Hz,12/24VDC 1 Rack,Open,86 in(Xtra Op) with support 2 ROUTER,CISC0,2911,AC,IPBASE,W/ETHERSWTCH 1 Swltch,Clsco 2960 2 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT 1 ROUTER,CISC0,2911,AC,IPBASE,W/ETHERSWTCH 1 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT Network Sentry,IP Simulcast 1 Statlon,MASTR V,P25T,800 MHz, 799-817 Rx 12 Feature,Software,P25 Phase 2 12 Power Ampllfier,Llnear,800 MHz 12 Busbar,HPA/PS,MASTR V 12 Power Supply,110-240V,AC,MASTR V 12 Programmlng,IP Simulcast 1 Power Supply Shelf 2 CABLE,DC POWER,48 IN 24 Shelf,14-Slot,Open Rack 2 Processor,Baseband Module,MASTR V 12 PANEL,XCONNECT,MASTR V 2 e e r: 11 Antenna System Equipment for Simulcast Sites All 10 s 82,327.09 $ 823,270 .93 $ 823,270 .93 Includes Two DB Spectra DSCC Series 8 Channel Combiner DB Spectra ATS Tower Top Amplifier DB Spectra 16 Channel Multlcoupler w POU Eupen Coaxial Cable, Connectors, Grounding and Hardware Three Antennas, Mounts & Surge Suppression el e 13 Harris 4 Channel Mastr V Site Miles City 1 131,223.49 131,223.49 $ 131,223.49 Includes Site Interface Equipment,P25T MASTR V 1 Rack,Open,86 ln(Xtra Op) with support 1 Controller,P25 MME Data,Slte 1,Ch 1-8 1 Power Supply,120VAC,60Hz,12/24VDC 1 ROUTER,CISC0,2911,AC,IPBASE, W /ETHERSWTCH 1 Swltch,Clsco 2960 1 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT 1 ROUTER,CISC0,2911,AC,IPBASE,W/ETHERSWTCH 1 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT 1 Feature,P25 Multisite Support 1 Kit, Network Sentry Control/Data 1 Statlon,MASTR V,P25T,800 MHz,799-817 Rx 4 Feature,Software,P25 Phase 2 4 Power Amplifier,Llnear,800 MHz 4 Power Supply,110-240V,AC,MASTR V 4 Programmlng,Multisite 4 Power Supply Shelf 1 CABLE,OC POWER,48 IN 8 Shelf,14-Slot,Open Rack 1 Processor,Baseband Module,MASTR V 4 PANEL,XCONNECT,MASTR V 1 16.E.4.c Packet Pg. 1353 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Antenna System for 4 Channel Multislte Miles City $ 47,297.74 $ 47,297.74 $ 47,297.74 Includes DB Spectra DSCC Series 5 Channel Combiner DB Spectra ATS Tower Top Amplifier DB Spectca 16 Channel Multicoupler Eupen Coaxial Cable, Connectors, Grounding and Hardware Two Antennas, Mounts & Surge Suppression 14 Harris 7 Channel Mastr V Site Carnestown 1 $ 199,8Sl.82 $ 199,851.82 $ 199,851.82 Includes Site Interface Equipment,P25T MASTR V 1 Rack,Open,86 in(Xtra Op) with support 1 Controller,P25 MME Data,Slte 1,Ch 1-8 1 Power Supply,120VAC,60Hz,12/24VDC 1 ROUTER,CISC0,2911,AC,IPBASE,W/ETHERSWTCH 1 Swltch,Cisco 2960 1 MOOULE,CISCO EHWJC-4ESG 4-PORT GIG INT 1 ROUTER,CISC0,2911,AC,JPBASE,W/ETHERSWTCH 1 MODULE,CISCO EHWJC-4ESG 4-PORT GIG INT Feature,P25 Multlslte Support 1 Klt,Network Sentry Control/Data 1 Statlon,MASTR V,P25T,800 MHz, 799-817 Rx 7 Feature,Software,P25 Phase 2 7 Power Amplifier,Linear,800 MHz 7 Power Supply,110-240V,AC,MASTR V 7 Programmlng,Multisite 7 Power Supply Shelf CABLE,OC POWER,48 IN 14 Shelf,14-Slot,Open Rack 1 Processor,Baseband Module,MASTR V 7 PANEL,XCONNECT,MASTR V Antenna System for 7 Channel Multislte Carnestown $ 51,941.83 $ 51,941.83 $ 51,941.83 Includes DB Spectra DSCC Series 8 Channel Combiner DB Spectra ATS Tower Top Amplifier DB Spectca 16 Channel Multlcoupler Eupen Coaxial Cable, Connectors , Grounding and Hardware Two Antennas, Mounts & Surge Suppression 15 Harris 3 Channel Mastr V Site DOT 1-75 1 $ 113,993.98 $ 113,993.98 $ 113,993.98 Includes Site Interface Equipment,P25T MASTR V 1 Rack,Open,86 ln(Xtra Op) with support l Controller,P25 MME Data,Site 1,Ch 1-8 Power Supply,120VAC,60Hz,12/24VDC ROUTER,CISC0,2911,AC,IPBASE, W /ETH ERSWTCH 1 Swltch,Clsco 2960 MODULE,CJSCO EHWIC-4ESG 4-PORT GIG INT 1 ROUTER,CISC0,2911,AC,IPBASE, W /ETHERSWTCH 1 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT 1 Feature,P25 Multisite Support 1 Klt,Network Sentry Control/Data 1 Statlon,MASTR V,P25T,800 MHz, 799-817 Rx 3 Feature,Software,P25 Phase 2 3 Power Ampllfier,Linear,800 MHz 3 Power Supply,110-240V,AC,MASTR V 3 Programming,Multisite 3 Power Supply Shelf 1 CABLE,OC POWER,48 IN 6 Shelf,14-Slot,Open Rack 1 Processor,Baseband Module,MASTR V 3 PANEL,XCONNECT,MASTR V 1 Antenna System for 3 Channel Multisite 1 $ 45,339.78 $ 45,339 .78 $ 45,339 .78 DB Spectra DSCC Series 4 Channel Combiner DB Spectra ATS Tower Top Amplifier DB Spectca 16 Channel Multicoupler Eupen Coaxial Cable, Connectors , Grounding and Hardware 16.E.4.c Packet Pg. 1354 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Two Antennas, Mounts & Surge Suppression 16 Harris 3 Channel Mastr V Site BC Loop 1 $ 113,993.98 $ 113,993.98 $ 113,993.98 Includes Site Interface Equipment,P25T MASTR V 1 Rack,Open,86 in(Xtra Dp) with support 1 Controller,P25 MME Data,Site 1,Ch 1-8 1 Power Supply,120VAC,60Hz,12/24VDC 1 ROUTER,CISC0,2911,AC,IPBASE,W/ETHERSWTCH 1 Switch,Cisco 2960 1 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT 1 ROUTER,CISC0,2911,AC,IPBASE,W/ETHERSWTCH 1 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT 1 Feature,P25 Multisite Support 1 Kit,Network Sentry Control/Data 1 Statlon,MASTR V,P25T,800 MHz,799-817 Rx 3 Feature,Software,P25 Phase 2 3 Power Amplifier,Linear,800 MHz 3 Power Supply,110-240V,AC,MASTR V 3 ProJlrammine,Multisite 3 Power Supply Shelf 1 CABLE,DC POWER,48 IN 6 Shelf,14-Slot,Open Rack 1 Processor,Baseband Module,MASTR V 3 PANEL,XCONNECT,MASTR V 1 Antenna System for 3 Channel Multlslte $ 45,339.78 $ 45,339.78 $ 45,339.78 DB Spectra DSCC Serles 4 Channel Combiner DB Spectra ATS Tower Top Amplifier DB Spectca 16 Channel Multicoupler Eupen Coaxial Cable, Connectors , Grounding and Hardware Two Antennas, Mounts & Surge Suppression 17 Harris 3 Channel Mastr V Site Aircraft Site 1 $ 113,993.98 $ 113,993.98 $ 113,993.98 Includes Site Interface Equipment,P25T MASTR V 1 Rack,Open,86 in(Xtra Dp) with support Controller,P25 MME Data,Site 1,Ch 1-8 1 Power Supply,120VAC,60Hz,12/24VDC 1 ROUTER,CISC0,2911,AC,IPBASE,W/ETHERSWTCH 1 Switch,Cisco 2960 1 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT ROUTER,CISC0,2911,AC,IPBASE, W /ETHERSWTCH 1 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT 1 Feature,P25 Multisite Support 1 Kit, Network Sentry Control/Data 1 Station,MASTR V,P25T,800 MHz, 799-817 Rx Feature,Software,P25 Phase 2 3 Power Amplifter,Linear,800 MHz 3 Power Supply,110-240V,AC,MASTR V 3 Programming,Multislte 3 Power Supply Shelf 1 CABLE,DC POWER,48 IN 6 Shelf,14-Slot,Open Rack 1 Processor,Baseband Module,MASTR V 3 PANEL,XCONNECT,MASTR V 1 18 Harris 7 Channel Mastr V Site Backup Site 1 $ 217,083.33 $ 217,083.33 $ 217,083.33 Includes Site Interface Equlpment,P25T MASTR V 1 Rack,Open,86 in(Xtra Op) with support Controller,P25 MME Data,Site 1,Ch 1-8 Power Supply,120VAC,60Hz,12/24VDC ROUTER,CISC0,2911,AC,IPBASE, W /ETHERSWTCH 1 Swltch,Cisco 2960 1 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT 1 ROUTER,CISC0,2911,AC,IPBASE,W/ETHERSWTCH 1 MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT Feature,P25 Multislte Support 16.E.4.c Packet Pg. 1355 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Kit, Network Sentry Control/Data Statlon,MASTR V,P25T,800 MHz, 799-817 Rx 7 Feature,Software,P25 Phase 2 7 Power Amplifier,Linear,800 MHz 7 Power Supply,110-240V,AC,MASTR V 7 Programmlng,Multisite 7 Power Supply Shelf 7 CABLE,DC POWER,48 IN 14 Shelf,14-Slot,Open Rack Processor,Baseband Module,MASTR V 7 PANEL,XCONNECT,MASTR V 1 Antenna System for Aircraft/Backup Site Aircraft/Backup 1 $ 55,542 .55 $ 55,542.55 Includes DB Spectra DSCC Series 10 Channel Combiner DB Spectra ATS Tower Top Amplifier DB Spectca 16 Channel Multicoupler Eupen Coaxial Cable, Connectors, Grounding and Hardware Two Antennas, Mounts & Surge Suppression 0 -, 19 ESC Dispatch Center Redundant Networking Equipment ESC 1 39,001.00 $ 39,001.00 $ 39,001.00 Includes Router,Cisco,2911,AC,5ec,w/EtherSwitch MODULE,CISCO EHWJC-4ESG 4-PORT GIG INT Switch,Cisco 2960 Router,2921,AC,IP Base,w/Ether Switch ROUTER,CISC0,2911,AC,IPBASE,W/ETHERSWTCH 1-PORT,EHWIC,CU/OPTICAL GIGABIT ETHERNET CISCO RPS2300 W/ 2911 ADAPTER ESC Dispatch Symphony Console Premier Package ESC 17 $ 41,627.57 $ 707,668.69 $ 707,668.69 Includes CONSOLE,SYMPHONY,BUNDLE,PREMIER LICENSE,AES LEVEL ENCRYPTION LICENSE,CONVENTIONAL CONTROLS LICENSE,PAGING CAPABILITY LICENSE, REMOTE AUX 1/0 LICENSE, CALL ALERT,SEND ONLY SPEAKER, NANO, SYMPHONY MONITOR, 24" CLASS,TOUCHSCREEN,HD CABLE,DISPLAYPORT TO DVl-D,lOFT MOUSE, OPTICAL, USB, SCROLL WHEEL KEYBOARD, 104 KEY, USB, HUB SINGLE FOOTSWITCH, USB, SYMPHONY DESK MIC, DB9 JACK BOX, 6 WIRE License, Vocoder MANUAL,OP/INSTA/CONFIG,SYMPHONY,CD 20 Naples PD Dispatch Redundant Networking Equipment Naples PD $ 16,710.97 $ 16,710.97 $ 16,710.97 Includes Router,Cisco,2911,AC,Sec,w/EtherSwltch MODULE,CISCO EHWIC-4ESG 4-PORT GIG INT ROUTER,CISC0,2911,AC,IPBASE, W /ETHERSWTCH CISCO RPS2300 W/ 2911 ADAPTER Naples PD Dispatch Symphony Console Premier Package Naples PD 3 $ 41,627.57 $ 124,882.71 $ 124,882 .71 Includes CONSOLE,SYMPHONY,BUNDLE,PREMIER LICENSE,AES LEVEL ENCRYPTION LICENSE,CONVENTIONAL CONTROLS LICENSE,PAGING CAPABILITY LICENSE, REMOTE AUX 1/0 LICENSE,CALL ALERT,SEND ONLY SPEAKER, NANO, SYMPHONY MONITOR, 24" CLASS,TOUCHSCREEN,HD CABLE,DISPLAYPORT TO DVl-D,lOFT MOUSE, OPTICAL, use, SCROLL WHEEL KEYBOARD, 104 KEY, use, HUB SINGLE FOOTSWITCH, USB, SYMPHONY 16.E.4.c Packet Pg. 1356 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) DESK MIC, DB9 JACK BOX, 6 WIRE License, Vocoder MANUAL,OP/INSTA/CONFIG,SYMPHONY,CD e 21 Microwave Networks Inc Ethernet Microwave System 1 1,162,962.69 1,162,962.69 $ 1,162,962.69 Includes 155 Mbs Ethernet Loop Self Healing w 16 DSl 50 Mbs Ethernet MHSB Links w 8 DS 1 l (Old 41 Site link 50 Mbs existing) 155 Mbs Ethernet MHSB w Space Diversity w 8 OS 1 50 Mbs Ethernet MHSB w Space Diversity w 8 DS 1 Microwave Networks Inc. ESC 1 $ 18,682.44 $ 18,682.44 $ 18,682.44 Network System Management Terminal Microwave Network Antenna System System Wide 1 $ 408,839.74 $ 408,839.74 $ 408,839.74 Includes 6 or 8 Ft RFS Microwave Antennas w Radome HD Mount Kits Back Brace EU-63 Waveguide Waveguide connector Flex Adapter Pressure Window Wave Guide Hangers Hoisting Grip Grounding Kit DC Power Dehydrator w Alarm Kit Manifold Kit Ground Kits Eltek Microwave DC Power Systems System Wide 1 $ 83,072.36 $ 83,072.36 $ 83,072.36 ", e •' Harris Console Spares Spares 1 33,116.25 $ 33,116.25 $ 33,116.25 Includes CONSOLE,SYMPHONY PLATFORM 1 MONITOR, 24" CLASS,TOUCHSCREEN,HD 1 SINGLE FOOTSWITCH, USB, SYMPHONY 1 SPEAKER, NANO, SYMPHONY DESK MIC, DB9 JACK BOX, 6 WIRE Harris MastR V Spares Spares 1 $ 133,884.75 $ 133,884.75 $ 133,884.75 Includes Ethernet Switch Module,MASTR V 5 Power Supply Module,110-240VAC,MASTR V 5 Assembly,HPA MDl,Lin,851-870,lOOW,MASTRV 5 Baseband Processor Module,MASTR V 5 Traffic Control Module,MASTR V 5 Transmit Module,851-870MHz,MASTR V 5 Receiver Module,799-817MHz,MASTR V 5 Assembly, Fan Tray,MASTR V 5 Harris Network I VIDA Spares Spares 1 $ 110,793 .34 $ 110,793 .34 $ 110,793.34 Includes ROUTER,1921,AC,NO ENCRYPTION,CISCO 2 ROUTER,2921,AC,L3 SWITCH MDL,NO ENCRYPT 2 Module,DVU,UAC,lnteroperabllity Gateway 2 Module,GVIU,IP Gateway,P25 2 Net Clock,Simulcast, MASTR V 2 Network Sentry, IP Simulcast 2 Other Vendor Spares Spares $ 77,478.79 $ 77,478.79 $ 77,478.79 Includes Rectifier 1ooow 48 voe 4 Rectifier 2ooow 48 voe 4 Breaker 3 Amp 5/16 Bullet 4 Breaker 5 Amp 5/16 Bullet 4 16.E.4.c Packet Pg. 1357 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Breaker 10 Amp 5/16 Bullet Breaker 100 Amp Battery Breaker RFU RRl Transceiver Module, Proteus MX Channel Unit, Standard Power Supply, MicroBus Option installed 32 Channel 051/El Traffic Line Interface SPU Chassis, Basic Total 4 4 4 4 4 4 $ 9,367,462.60 $ 9,367,464.00 16.E.4.c Packet Pg. 1358 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Install Services Tower Crew Services Project Management Services e · Technical Services Professional Services includes Microwave Path and Site Survey (14 Paths) Freq coordination and FCC Licensing of paths Freq coordination and FCC Licensing of 700/800 MHZ a Harris Factory Staging w Acceptance Testing Coverage and Acceptance Testing Drive Testing Circuit Merit Testing Training Services Dispatcher Training Fleet mapping UAS, RSM Training System Warranty & Maintenance Years 2 System Warranty & Maintenance Years 3 ALL ALL ALL All All All All All 1 1 1 1 1 1 1 1 1 $ $ $ $ $ $ $ 1,128,129.98 793,735.12 399,734.50 $ 461,526.00 104,600.00 378,523.00 $ 166,681.25 $ 104,790.00 $ 62,172.00 $ 1,128,129.98 793,735.12 399,734.50 461,526.00 104,600.00 378,523.00 166,681.25 104,790.00 62,172.00 16.E.4.c Packet Pg. 1359 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) System Warranty & Maintenance Years 4 1 $ 234,030.30 $ 234,030.30 System Warranty & Maintenance Years 5 1 $ 529,174.06 $ 529,174.06 System Warranty & Maintenance Years 6 1 $ 542,403.41 $ 542,403.41 System Warranty & Maintenance Years 7 1 $ 555,963.49 $ 555,963.49 System Warranty & Maintenance Years 8 1 $ S69,862.58 $ 569,862.58 System Warranty & Maintenance Years 9 1 $ 584,109.15 $ 584,109.15 System Warranty & Maintenance Years 10 1 $ 598,711.87 $ 598,711.87 $ 3,676,426.86 Software FX Year 2 1 $ 136,000.00 $ 136,000.00 Software FX Year 3 1 $ 136,000.00 $ 136,000.00 Software FX Year 4 1 $ 136,000.00 $ 136,000.00 Software FX Year 5 1 $ 136,000.00 $ 136,000.00 Software FX Year 6 1 $ 136,000.00 $ 136,000.00 Software FX Year 7 1 $ 136,000.00 $ 136,000.00 Software FX Year 8 1 $ 136,000.00 $ 136,000.00 Software FX Year 9 1 $ 136,000.00 $ 136,000.00 Software FX Year 10 1 $ 136,000.00 $ 136,000.00 $ 1,224,000.00 System Monitoring 16.E.4.c Packet Pg. 1360 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 951 1 $ 954,774.71 $ 954,774.71 includes Tower Foundation & Anchoring Tower Steel and ~tacking 12X20 Shelter Building Foundation Building Placement Waveguide bridge and attachments Site Compund LP gas tank/Install Electrical Telco and grounding Generator/ Transfer Switch 45 KW UPS w Bypass Fence Permits Antenna and feeds Lines Survey and Geo Clearing and grubbing lmokalee lmokalee 1 $ 216,415.84 $ 216,415.84 includes Permit fees Building Foundation Wave Guide Bridge attachments Building Placement LP Gas Tank Electric & Grounding 12 X 20 Shelter Survey and Geo North Naples North Naples 1 $ 266,189.99 $ 266,189.99 includes Permit fees Building Foundation Wave Guide Bridge attachments Demo Existing Foundation Building Placement Site Compund LP Gas Tank Electric & Grounding 12 X 20 Shelter Survey and Geo Side walk Replacement 16.E.4.c Packet Pg. 1361 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) BC Loop Site includes Permit fees Clearing Fence Building Foundation Wave Guide Bridge attachments Demo Existing Foundation Building Placement Site Compund LP Gas Tank Electric & Grounding Generator LP 45 KW w A TS Installed 12 X 20 Shelter Survey and Geo Side walk Replacement BC Loop 1 $ 353,437 .01 $ 353,437.01 16.E.4.c Packet Pg. 1362 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Appendix C -Proposal Pricing Forms Table C.5-Proposal Prlcln Sheet Sites Infrastructure Develo men t) i., ALL MHSB Microwave System All Sites s 1,162,962.69 1,162,962.69 1,162,962.69 All MHSB Microwave Antenna System All Sites $ 408,839.74 408,839.74 408,839.74 DC Plants for ALL MHSB Microwave All Sites $ 83,072.36 83,072.36 83,072.36 $ 1,654,874. 79 $ 1,654,874.79 $ _ -· '!:!i!~'·'.· ":i :!•.!.l:.11•1:r.:i:~"'-''''.:!cH_•'!._•;l'!L _:,G11hlJ:•l"•\Mi:)Ji;.'1~'!'.;'!J l ~llit[~'l·~1,~1,:c1:~{_'<_• __ . -·----· _, __ ._1~-· _· __ ·._. :__ Item Description Site Name Qty Unit Cost Extended Cost ~,!f,~~-0. 11 '~-;ruz;:; .. ~[1 I !J!l,ii'Il'~ff°U, '~, '~-,.c-: Site Development Work Includes Halo Ground System Cable Ladder UPS Electrical Breakers Panels & Twist Lock Outlets Entry port/or Antenna Lines Professional Services FCC Licensing, Path Studies Cl Services Antenna Crew Services Total for Site New Site Shelter Includes Permit fees Clea ring Fence Bui/ding Foundation Wave Gulde Bridge attachments Demo Existing Foundation Building Placement SlteCompund LP Gas Tank Electric & Grounding Generator LP 45 KW w A TS Installed 0 l 1 l $ 64,550.00 s 64,550.00 $ 11,600.00 $ 11,600.00 $ 101,825.86 $ 101,825.86 $ 30,690.51 $ 30,690.51 $ 208,666.37 353,437.01 353,437.01 Assumes equipment area Is equipped with Power-240VAC 200 AMP Service feed Is oval/able Area Is Cl/mate Controlled & can Support Equipment Building has an available building ground point Equipment area lighting Is In place Equipment Area Is large enough for all racks Floor Can support load of 100 LBS per Sq foot Emergency Power is available at the equipment Room 16.E.4.c Packet Pg. 1363 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 12 X 20 Shelter Survey and Geo Microwave Equipment $ 89,458.67 89,458.67 Microwave Antenna System Equipment 1 $ 31,449.21 31,449.21 Microwave DC Power System 1 $ 4,018.38 4,018.38 Harris 12 Channel IP Simulcast Equipment $ 319,347.34 319,347.34 Simulcast Antenna System $ 82,327.09 82,327.09 Site UPS $ 29,536.80 29,536.80 Professional Services FCC Licensing, Path Studies $ 11,600.00 $ 11,600.00 Cl Services $ 101,825.86 $ 101,825.86 Antenna Crew Services $ 30,690.51 $ 30,690.51 Total for Site $ 1,053,690.88 Change order Cost for Additional Tower Height 65,475.00 65,475.00 Addlt on•I Mot•rl•l> ond Hardware 16,782.00 16,782.00 Total for Site $ 82,257.00 Additonal Materials and Hardware 18,750.00 $ 18,750.00 If done at time of System Installation Total for Site $ 18,750.00 16.E.4.c Packet Pg. 1364 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Appendix C -Proposal Pricing Forms Table C6 ·Proposal Pricing User Equipment Packages ~KG 3 FEATURE, PROVOICE PKG 3 FEATURE PACKAGE;P25 TRUNKING & EDACS PKG 3 Control UnltjCH721,Scan,Remote Mount PKG 3 ACCES50RlES;XG.75M/fl,17300 REMOJE MOUNT PKG3 MICROPHONE,5TD,STRAIGHT CONNECTOR PKG3 Antenna,Elemenqoo/800 2dB Low ProFlle PKG3 Antenna ,BasefSta.ndard Roof Mnt Low Loss PKG 3 Extend .Warranty from 2 ears to S'years Ol'l'ION ' ·r $685.00 '$513.75 $493.20 .$499.00 OPTION Klt.~HC'731,lnstallation Accessories $340.00 . $255 :00 $244080 $247 .18 $244.BO OPTION feature,Over-th.,.Alr-Rekeylng -r $495.00 -$371.25 $356;40 $363 .50 $356.40 Q~ION" Feature;ESK[P2.5 personality.lock .$110.00 $82.50 579.20 $79 .97 $79.20 OPTION Feiiture,P25 Data .l $215.00 $161.25 $154:80 $161.25 $154.80 OP,TIO!'i Fe•t0r•i 256-'AES,64·0ES .ECP Encryption $595.00 $446.25 $428.40 $02.36 $428.40 OPTION . l • $265.00 $198.75 $190.80 $198.75 $190.80 681 16.E.4.c Packet Pg. 1365 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) . • . .. . i. PKG4 500 DPXG·PB780 -~omble,XG·25P,764-870MHz,Scan PKG 4 Ir DP-PL7Z Feature ,512 Systems/Groups PKG4 -... DP'PL4F Feature,P25 Phase 2, TllMA PKG4 i DP·!'l.4U Feature, Single-Kev DES EncrypUan PKG4 ,, DP·P25ED • FEATURE MCKAGE ;P25 TRUNK ING &-Eo'ACS PKG '4 .•. 11 DP·PA2U B1ttery, Ll·Polvmer, 3600 mAH PKG4 ' DP·CH4G Charger, Single, Trl·Chem I PKG4 .' DP1NCSX ;. Antenn1,764·870MHz,1/4 Wove W~lp PKG4 -DP-l:iCZP · Bell Cllp,Metel PKG4 FM·014712 COVER,UD.C.WEAl:HER PROOF . PKG4 ~ .... ""-:::,. .. Extend Warranty from 2 years to'S,years PKG 5 24 DPXG'PF788 Portllble,XG·25P,764-870MHz.Systui PKG 5 DP·PL7Z Feature-1 512 Svstems/Groupi PKG 5 DP·PL4F Feature,P25 Phase 2, TOMA PKG 5 DP·PL4U FHture. Slng le·K~v DES EncryP1lan PKG 5 DP-PlSEO FEATURE PACKAGE,P25 TRUNKING & EOACS PKG 5 DP·PA2U Battery, U·Polymer. 3600 mAH PKG 5 DP-CH4G Charger, Single, Tri-Chem I PKG 5 DP-NCSX Antenno,764-870MHz,1/4 Wave Whip PKG 5 DP-HC7P Belt Cllp,Metel PKG 5 FM-014712 COVER,UDC,WEATHER PROOF PKG 5 Extend Warrantv from 2 years to 5 years PKG 6 700 EVXG-PB78B ~ PORTABLE;XG-75,764-870MHZ,5€AN,BLK·GRY PKG r6 -·-_ 'MAEV•NPl.3Rl· F.nt ure,Max(102#)'System/G10uPJ' PKG6 "C. c -<. EVXG-NPL4E I , F.eature, P25 PHASE 2 TllMA · PKG 6 '• -E.V~LA U '°-' feature, Single-Kev DES En cryption , PKG 6'1 \ ,c EV-PRO -_., FEATURE, PROVOICE PKG6 . EV·P25EQ FEATURE PACKAGE,P2S TRUNK ING & EDACS PKG 6_, ~'."-MAEV'PA2U Batterv,U·Potymer. 3600 mAH ' PKG :6 :''. ·~, · MAE'l;NCH9T' Charger, Sln•le, Tri.Chem ,F PKG 6 ·-· ~-MAEV;NNcsx Antenno,764-870MHi:,l/4'Wave Whip -- PKG 6 f '' EV,HC4B CASE,LEATHER,PREMIUM ,X G75/25,BELT LOOP PKG 6 '· FM-014712 COVER,UDC,WEATHER P.RO OF PKG 6. _, 1' ,. Extend Warranty from 2:yeo(s to 5·.yoors . $3,ll4.02 $2,491.52 $2,4002 $3,314.02 $2,566.52 S2,476.82 $4.844.02 '$3,714.02 $3,578.42 - . $2,473.52 S2,547.84 $3,407.78 $2,319.00 $2,367.00 $3,279.00 $3,423.00 _n; - ~ '-'Ti'"" ..,,_:.,i. ,; " ~ :_ .•• "i~··;.• - 682 16.E.4.c Packet Pg. 1366 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) . • ,. • . .. . .. : . OPTION . ....., . . -~ ..,;_ MAEY·NN"CSK ANTENNA,764-870MHZ;l/2 WAVE ENO-FEO(ISl l "$30.00 $22.50 $2l.6Q "$21.81 ·$21;60 op;npNI . . MAEV'NPL5K'-feiilllre,PiOFlle ·OTAPi>ve r·the·Alr-Pnim "l." $265.00 $198.75 $190.80 $198'75 ~s190:so OPTION ' ...,_ ··' ~ '~. • ty!AEV;NP~7G'> f eat\ire;e~P2.s P.ehon111tv:Loek .1-S.110.o0 .$82.SO ~~9.20 $80.13 "$79,20 OPTION r -"·· ~ ,,,. :,· .. M~ev_lNP~.L •. •; F.eituie.~25iOTAR(Over·the"Alr,11eke¥1n11l ~; 1 · $495'.00 $371.25 '$356.40 :$363:50 . •:$356.40 Ol"tfONt( ~ -I"·' ....... f. MAEWPKGSF; ~ fea1uro;2sS:.Aes:64;0ES'ECP Encryptlov 1 . $595!00 ' -~ $4'16:25 $.728.40 $~33 ;43 S.728.40 OP.If ON. ~. •· !'-;· MA.EV·PKGM.R. Optlon;Jmmer>lble.Radlo O,lieratlon l -•$240.00 $180.00 $172.80 .$180.0Q -$172 .80 OPTION ~ ' ' _, • MAEV·NAE9R ·'' • l'illccophone,GPS;P25lOS;"EOACS·' ~ .1 $575.00 . $431.25 $41A '.00 'S431":25 $414 ,00 OPTION 1 .. ' -·. EV·AElU :< . •i,. SPK8,MIC.~REMIU Mi Fl.REiNC:XG75P . .. . 1-i $450:00 . $337'.50 $324~00 I $337-:so .$324.00 OPJ:fON ,n ' MAEV'NH<!:!G. Belt Cllp:Stinllii'd,1!7300 I _,. '1'-·.._ $20.00 : $15:00 . '$14 .40 $1-4:54 "$1.4.40 "Ol'TJON ON\ai!B CASE;LEATHER,PREM IU l'il,XG75/25,llflT:lOOP ..l $130:00 ·597.so $93.60 "$97.50 $93.60 683 16.E.4.c Packet Pg. 1367 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) NEW PARTS & COMPONENTS PRICING BASED ON MANUFACTURERS PUBLISHED LIST PRICE LESS DISCOUNT Manufacturer Type of Parts/Components Bird-TX/RX BOA DB Spectra System Equipment EF Johnson Radio & Accessories Exacom Dispatch Equipment Federal Signal AVL, Pageing, Lights,Siren Fire Comm Radio Accessories Gamber Johnson Radio Mounts & Accessories Harris (LMR) System/Terminal Parts ICOM Radio & Accessories Impact Radio Accessories Jotto Desk Radio Mounts & Accessories Kenwood Radio & Accessories Polyphaser System Parts Spectracom Net Clocks Stone Mountain Radio Accessories TXRX System Parts Watson Consoles Dispatch Furniture Whelen Radio Mounts & Accessories Zetron Console Manufacturer Type of Parts/Components Alcatel System Parts Aluma Tower Tower Bendix King Radio & Accessories Catalyst VOiP/System intergration Cimmeron Radio & Accessories Dell Monitors DX Radio Radio & Accessories ELO Monitors IDA Radio & Accessories Motorola Radio & Accessories Nuvico CCTV Panasonic Accessories Rohn Products System Parts Specialty Console Furniture Dispatch Furniture Trip-lite System Parts Manufacturers not listed above will be considered as Cost plus Markup List any additional equipment charges not included in the above rates: % Discount List Price 5% 10% 20% 15% 20% 10% 15% 25% 20% 15% 10% 15% 10% 5% 10% 10% 10% 20% 10% % Markup of Cost 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 684 16.E.4.c Packet Pg. 1368 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) EXHIBIT "G" PRICE LIST FOR NEW PARTS & COMPONENTS AND NEW EQUIPMENT & ACCESSORIES (following this page) 30 #15-6409 800MHZ P25 Project 16.E.4.c Packet Pg. 1369 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) EXHIBIT"G" NEW EQUIPMENT & ACCESSORIES PRICING BASED ON MANUFACTURERS PUBLISHED LIST PRICE LESS DISCOUNT % Discount From Manufacturer Type of Equipment/Accessories List Price A.W. Enterprises Radio Accessories 20% ACT Radio Accessories 12% Advance Tee Radio Accessories Government Pricing Andrew System Equipment 15% Ci Branded Batteries Radio Accessories Cll Pub. Price Ci Branded Products Radio Accessories 10% Code 3 Lighting/Safety Product 20% DB Spectra System Equipment 10% Bird BOA 5% EF Johnson Radio & Accessories 20% Eu pen Cable and Connectors 10% Exacom Dispatch Equipment 15% Federal Signal AVL, Pageing, Lights,Siren 20% Fire Comm Radio Accessories 10% Free link Radio Accessories 5% Gamber Johnson Radio Mounts & Accessories 15% *Harris Mobile & Portable Radios and Accessories 28% *Harris Base Station Communication Equipment & Accessories 28% * Harris System Equipment & Components 25% * Harris Feature Ecryption and Software Services 25% MNI Microwave Microwave 20% Havis Radio Mounts & Accessories 15% Honeywell Batteries/Chargers 2% ICOM Radio & Accessories 20% Impact Radio Accessories 15% I-Tech Radio Accessories 10% Jotto Desk Radio Mounts & Accessories 10% Kenwood Radio & Accessories 15% Kustom Signal Safety Products,Camera 10% Larson Radio Accessories 15% Lind Radio Mounts & Accessories 10% Midland Radio & Accessories 10% Otto Radio Accessories 15% Plantronics Radio Accessories 5% Porta clip Radio Accessories 5% PVP Radio Accessories 5% Pyramid Repeaters 15% Raythenon JPS Inter-op Communications 5% RFS Antenna 15% 685 16.E.4.c Packet Pg. 1370 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Sam lex Power Supplies 15% Setcom Radio Accessories 10% Sigtronics Radio Accessories 5% Spectra com Net Clocks 5% Stone Mountain Radio Accessories 10% Tait Radio & Accessories 20% Telex Console 10% Tessco Radio Accessories 10% TX-RX Duplexer 10% Vertex Standard Radio & Accessories 20% Watson Consoles Dispatch Furniture 10% Whelen Radio Mounts & Accessories 20% Zetron Console 10% PRICING BASED ON ACTUAL COST PLUS MARKUP % Markup Manufacturer Type of Equipment/ Accessories of Cost Alcatel Microwave 20% Aluma Tower Tower 20% Bendix King Radio & Accessories 20% Catalyst VOiP/System intergration 20% Cimmeron Radio & Accessories 20% DX Radio Radio & Accessories 20% IDA Radio & Accessories 20% Nuvico CCTV 20% Panasonic Accessories 20% Specialty Console Furniture Dispatch Furniture 20% Motorola Radio & Accessories 20% Manufacturers not listed above will be considered as Cost plus Markup 20% List any additional equipment charges not included in the above rates: * Harris -Equipment for all frequencies band, Conventional and Trunking. All Platforms offered. 686 16.E.4.c Packet Pg. 1371 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) #15-6409 800MHZ P25 Project EXHIBIT "H" CERTIFICATE OF INSURANCE (following this page) 31 16.E.4.c Packet Pg. 1372 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 316622 ACORD0 CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDNYYY) ~ 4/6/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S}, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ~2~~~CT Ci ndy Staley Commercial Lines -(813) 639-3000 _rogN.r~ c .... (800) 282 3343 I r.e~ Nol: (877) 302 4034 Wells Fargo Insurance Services USA, Inc. E-MAIL Clndy.Staley@wellsfargo.com ADDRE SS: 2502 N. Rocky Point Drive , Su ite 400 INSURERCS\ AFFORDING COVERAGE NAIC# Tampa, FL 33607 IN SU RER A : Old Domin ion Insurance Com pany 40231 INSURED INSURERS: XL Specialty Insurance Company 37885 Communications International, Inc. JNSURERC: Old Republic General Insurance Corporation 24139 4450 US Highway 1 INSURER D: INSURER E: Vero Beach, FL 32967 INSURER F: COVERAGES CERTIF ICATE NUMBER· 8980164 REVISION NUMBER· See below THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTV\nTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT \l\/ITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS . INSR TYPE OF INSURANCE ADOL SUBR POLICYEFF POLICY EXP L TR IM~n W\ln POLICY NUMBER IMMJDONYYYI IMMIDDNYYYI LIMITS A x COMMERCIAL GENERAL LIABILITY MWZY304040 03/01/2015 03/01/2016 EACH OCCURRENCE $ 1,000,000 -D CLAIMS-MADE 0 OCCUR -PREMtsE~ Yta~.~:mce\ $ 500,000 -MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 - GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 ~ DPRO-D 2,000,000 POLICY JECT LOC PRODUCTS -COMP/OP AGG $ OTHER: $ A AUTOMOBILE LIABILITY MWTB304041 03/01/2015 ....__ 03/01/16 ~~~~~~11SINGLE LIM IT s 1,000,000 x ANY AUTO BODILY INJURY (Per person) $ ....__ ALL OWNED -SCHEDULED AUTOS AUTOS BODILY INJURY (Per accidenl) $ ....__ ~ NON-OWNED fp~?~~~~1~AMAGE HIRED AUTOS AUTOS $ ....__ - $ B x UMBRELLA UAB MOCCUR US00069118Ll14A 12/15/2014 03/01/2016 EACH OCCURRENCE $ 1,000,000 ....__ EXCESS LIAB CLAIMS-MADE AGGREGATE $ 1,000,000 OED I I RETENTION $ $ A WORKERS COMPENSATION MWC 30403900 03/01/15 03/01/16 x I ~·\%1 JTE I I OTH- AND EMPLOYERS' LIABILITY ER Y/N 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE D E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000 ~~·M~-m~~ O'~~PERATIONS below E.L DISEASE • POLICY LIMIT $ 1,000,000 c Garage keepers MWZV 303519 03/01/2015 03/01/2016 $400,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schodule, may be attached if more space is requ i red) Collier County Government is named as additional insured as it relates to general liability in accordance with the terms and conditions of the policy as required in a written contract. CERTIFICATE HOLDER CANCELLATION Collier County Government SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Procurement Services THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 3327 Tamiami Trail East Naples, FL 34112 AUTliORIZED REPRESENTATIVE 9(~- I The ACORD name and logo are registered marks of ACORD © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) (TNs certilk.ate replaces certificate# 8846817 issued on 3112120 15) 16.E.4.c Packet Pg. 1373 Attachment: Contract 15-6409 Signed (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 16.E.2.a Packet Pg. 1015 Attachment: First Amendment to Agreement #15-6409 (8920 : P25 Radio System)16.E.4.d Packet Pg. 1374 Attachment: Contract 15-6409 First Amendment (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 16.E.2.a Packet Pg. 1016 Attachment: First Amendment to Agreement #15-6409 (8920 : P25 Radio System)16.E.4.d Packet Pg. 1375 Attachment: Contract 15-6409 First Amendment (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 16.E.2.a Packet Pg. 1017 Attachment: First Amendment to Agreement #15-6409 (8920 : P25 Radio System)16.E.4.d Packet Pg. 1376 Attachment: Contract 15-6409 First Amendment (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 16.E.2.a Packet Pg. 1018 Attachment: First Amendment to Agreement #15-6409 (8920 : P25 Radio System)16.E.4.d Packet Pg. 1377 Attachment: Contract 15-6409 First Amendment (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 16.E.2.a Packet Pg. 1019 Attachment: First Amendment to Agreement #15-6409 (8920 : P25 Radio System)16.E.4.d Packet Pg. 1378 Attachment: Contract 15-6409 First Amendment (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 16.E.2.a Packet Pg. 1020 Attachment: First Amendment to Agreement #15-6409 (8920 : P25 Radio System)16.E.4.d Packet Pg. 1379 Attachment: Contract 15-6409 First Amendment (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 16.E.2.a Packet Pg. 1021 Attachment: First Amendment to Agreement #15-6409 (8920 : P25 Radio System)16.E.4.d Packet Pg. 1380 Attachment: Contract 15-6409 First Amendment (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 16.E.2.a Packet Pg. 1022 Attachment: First Amendment to Agreement #15-6409 (8920 : P25 Radio System)16.E.4.d Packet Pg. 1381 Attachment: Contract 15-6409 First Amendment (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Customer C000230 Communications International 4450 US Highway 1 VERO BEACH, FL 32967 772-569-5355 %LOO7R Collier County Board Co Comm 3299 Tamiami Trail E Ste 700 NAPLES, FL 34112 'HOLYHU\$GGUHVV Collier County Information Technology 3299 Tamiami Trail East Suite 600 NAPLES, FL 34112 EDACS Quarterly Maintenance 10/1/2018-12/31/2018 ,WHP 'HVFULSWLRQ 4W\ 3ULFH 'LVFRXQW 1HW3ULFH ([WHQGHG3ULFH ('$&6,QIUDVWUXFWXUH(TXLSPHQW &KDQQHOV0DVWU90DVWU,,,6LWH3UR 1 64,049.97 64,049.97 64,049.97 Subtotal 64,049.97 &RPPRQ(TXLSPHQW 1 29,100.00 29,100.00 29,100.00 Subtotal 29,100.00 7RWDO 0.00Sales tax Remit to Communications International, Inc. 4450 US Highway 1 VERO BEACH, FL 32967 Due date 03/27/2019 Terms N30 E-mail ar@ask4ci.com For Terms and Conditions please visit www.ask4ci.com/termsandconditions ,QYRLFH Page 1 of 1 Customer PO 4500191643 2/25/2019Date Invoice Number PI116605 16.E.2.b Packet Pg. 1023 Attachment: Outstanding FY 19 Invoices (8920 : P25 Radio System)16.E.4.d Packet Pg. 1382 Attachment: Contract 15-6409 First Amendment (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) Customer C000230 Communications International 4450 US Highway 1 VERO BEACH, FL 32967 772-569-5355 Bill To Collier County Board Co Comm 3299 Tamiami Trail E Ste 700 NAPLES, FL 34112 Delivery Address Collier County Information Technology 3299 Tamiami Trail East Suite 600 NAPLES, FL 34112 EDACS Quarterly Maintenance 1/1/2019-3/31/2019 Item Description Qty Price Discount Net Price Extended Price EDACS - Infrastructure Equipment 1 64,049.97 64,049.97 64,049.97 Subtotal 64,049.97 Common Equipment 1 29,100.00 29,100.00 29,100.00 Subtotal 29,100.00 Total 93,149.97 0.00Sales tax Remit to Communications International, Inc. 4450 US Highway 1 VERO BEACH, FL 32967 Due date 04/24/2019 Terms N30 E-mail ar@ask4ci.com For Terms and Conditions please visit www.ask4ci.com/termsandconditions Invoice Page 1 of 1 Customer PO 4500191643 3/25/2019Date Invoice Number PI117165 16.E.2.b Packet Pg. 1024 Attachment: Outstanding FY 19 Invoices (8920 : P25 Radio System)16.E.4.d Packet Pg. 1383 Attachment: Contract 15-6409 First Amendment (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 16.E.2.c Packet Pg. 1025 Attachment: CONTRACT 15-6409 Exhibit G (8920 : P25 Radio System)16.E.4.d Packet Pg. 1384 Attachment: Contract 15-6409 First Amendment (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 16.E.2.c Packet Pg. 1026 Attachment: CONTRACT 15-6409 Exhibit G (8920 : P25 Radio System)16.E.4.d Packet Pg. 1385 Attachment: Contract 15-6409 First Amendment (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409) 16.E.2.c Packet Pg. 1027 Attachment: CONTRACT 15-6409 Exhibit G (8920 : P25 Radio System)16.E.4.d Packet Pg. 1386 Attachment: Contract 15-6409 First Amendment (20427 : Recommendation to approve Amendment # 2 to Agreement No.15-6409)