Backup Documents 10/26/2021 Item #16D 8 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 60 8
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Catherine Sherman Community and Human CS 10/21/21
Services
2. County Attorney Office—JAB,ACA County Attorney Office Cam'✓ (01 Wa
3. BCC Office Board of County pc b
Commissioners J.W f jl 104
4. Minutes and Records Clerk of Court's Office
it) , ; ;oat :cop'r'
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Catherine Sherman,Grants Coordinator 252-1425
Contact/ Department
Agenda Date Item was 10/26/21 Agenda Item Number 16.D.8
Approved by the BCC
Type of Document Number of Original 1
Attached Documents Attached _
PO number or account N/A
I number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. /`1 (Initial) Applicable)
1. Does the document require the chairman's original sig re STAMP OK C64
2. Does the document need to be sent to another agency fo dditional signa ? If yes, N/A
provide the Contact Information(Name;Agency;Address; an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CS
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on above date and all changes made during Yes N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line.
**Please email the signed document to Eric Case (Eric.Case(&,dos.myflorida.com) and copy Catherine
Sherman (Catherine.ShermanAcolliercountyfl.gov). URGENT—MUST BE EMAILED BY 10/28/21**
160 8
Martha S. Vergara
From: Martha S. Vergara
Sent: Friday, October 29, 2021 10:23 AM
To: 'eric.case@dos.myflorida.com'
Cc: 'Catherine.Sherman@colliercountyfl.gov'
Subject: Collier County Agreement Amendment for#20.h.sc.100.099
Attachments: Catherine Sherman.pdf
Importance: High
Hi Eric,
Attached is the Amendment to the Agreement for the referenced document above.
If you have any questions feel free to call Catherine Sherman at 239-252-1425.
Thanks,
Martha Vergara
BMR&VAB Senior Deputy Clerk
`oolT tYk k) Office: 239-252-7240
�f•
Fax: 239-252-8408
E-mail: martha.vergara@CollierClerk.com
Office of the Clerk of the Circuit Court
tr & Comptroller of Collier County
ter
3299 Tamiami Trail E, Suite#401
a k ,K„
t ` N‘` Naples, FL 34112
www.CollierClerk.com
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MEMORANDUM
Date: October 5, 2021
To: Catherine Sherman, Grants Coordinator
Community & Human Services
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: Agreement between Collier County
State of Florida, DOS, Division of Resources — Home
Stabilization — Rehabilitation for Roberts Ranch
Enclosed please find one (1) scanned copy of the original document
referenced above (Agenda Item #16D8), approved by the Board of County
Commissioners on Tuesday, October 26, 2021.
Catherine, I have e-mail this attached document to
eric.case@dos.myflorida.com .
The Minutes & Records Department has retained an original as part of the
Board's Official Records.
If you have any questions, please contact me at 252-7240.
Thank you.
Enclosures
Crystal K. Kinzel 1 6 0 8
�c\r-c T COURT�� Collier County
o� °4 Clerk of the Circuit Court and Comptroller
0 3315 Tamiami Trail East, Suite 102
Naples, Florida 34112-5324
`z�R CouNTY.0e4�
October 29, 2021
State of Florida, Department of State
Division of Historical Resources
Attn: Eric Case
500 S Bronough St.
Tallahassee, FL 32399
Re: Agreement Amendment - 20.h.sc.100.099
Transmitted herewith is one (1) scanned original agreement of the above
referenced document, as adopted by the Collier County Board of County
Commissioners of Collier County, Florida on Tuesday, October 26, 2021, during
Regular Session.
Once fully executed please e-mail a fully executed copy to the Board's Minutes
and Records Department (minutesandrecords(acollierclerk.com).
Very truly yours,
CRYSTAL K. KINZEL, CLERK
Martha Vergara, Deputy Clerk
Phone-(239)252-2646 Fax-(239) 252-2755
Website-www.CollierClerk.com Email-CollierClerk@collierclerk.com
160 8
Collier County Board of County Commissioners
20.h.sc.100.099
This Amendment is between the State of Florida, Department of State, Division Historical Resources hereinafter
referred to as the"Division"and Collier County Board of County Commissioners, hereinafter referred to as the
"Grantee".
The parties entered into a grant agreement for the implementation of a Special Category grant, for Roberts Ranch
Home Stabilization&Rehabilitation . The parties now mutually desire to amend certain terms and conditions of
the grant agreement.
In consideration of the covenants contained herein, it is agreed:
All section of the original grant agreement not specifically amended by this or a prior written amendment and all
prior written amendments are hereby reaffirmed.
The following sections are hereby revised as follows:
Original Scope Of Work
Grant funds will be used for the structural stabilization and rehabilitation of the Roberts Ranch family home,
specifically foundation work and anchoring of the building, including roof ties and hurricane strapping; roof
repairs, including decking; stabilization and repointing of two (2) chimneys; repair/replacement of nineteen
(19)windows, including casing and frame screens; repair/replacement of two (2) screen doors;
repair/replacement of exterior steps at front porch and kitchen; installation of hurricane protection for nineteen
(19)windows and three(3) doors; repair/replacement of exterior siding; mold remediation;upgrading of
HVAC system, including replacement of ductwork;repair/replacement of attic insulation; lead
testing/abatement and repainting, both interior and exterior; repair/replacement of second floor ceiling,
including beams and joists;repair/replacement of first floor flooring and floor joints; installation of ADA path
and ramp, including modifications to two (2) exterior and two (2) interior doorways; and
architectural/engineering services.
Grant funds will also be used for HABS documentation, updating of the Florida Master Site File(FMSF)
forms for the property, and grant administration.
Amended Scope Of Work
Grant funds will be used for the structural stabilization and rehabilitation of the Roberts Ranch family home.
Specifically, grant funds will be used for foundation repair, anchoring building, and the repair/replacement of
first floor flooring and floor joints;roof repairs including decking, installation of roof ties, and hurricane
strapping; stabilization and repointing of two (2) chimneys; repair/replacement of a minimum of seventeen (17)
windows, including casing and frame screens; repair/replacement of three (3) exterior steps;
repair/replacement of a minimum of 23 doors and screen doors; repair/replacement of exterior siding; mold
remediation, lead testing/abatement and repainting, both interior and exterior and upgrading of HVAC system,
including replacement of ductwork; repair/replacement of first floor ceiling, including beams and joists;
installation of ADA path and ramp, including modifications to two (2) exterior and two (2) interior doorways;
and architectural/engineering services.
Grant funds will also be used for HABS documentation, updating of the Florida Master Site File (FMSF)
forms for the property, and grant administration.
Page:1
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Original Length of Agreement
7/1/2019 -10/31/2021
Amended Length of Agreement
7/1/2019 -2/28/2022
Additional Conditions
Section 12:
h)Ninth Report is due by October 31, for the period ending September 30 (third year of the Great Period).
I)Final Report. The Grantee must submit a Final Report to the Division within one month of the Grant Period
End Date set forth in Section 2 above.
Original Budgets
Description Grant Funds Cash Match In Kind Match
Architectural/engineering fees $52,062 $19,250 $0
Foundation work; anchoring of the building; and roof $172,838 III $0 $0
repairs
Stabilization and repointing of two (2) chimneys $56,500 $0 $0
Repair/replacement of nineteen(19)windows; and
installation of hurricane protection for nineteen (19) $74,000 $10,200 $0
windows and three(3) doors
Repair/replacement of two (2) screen doors;
repair/replacement of exterior steps; repair/replacement
of exterior siding; repair/replacement of second floor $66,800 $27,100 $0
ceiling, including beams and joists; and
repair/replacement of first floor flooring and floor joints
Installation of ADA path and ramp, including
modifications to two (2) exterior and two (2) interior $33,600 $0 $0
doorways
Mold remediation; lead testing/abatement and repainting;
upgrading of HVAC system; and repair/replacement of $0 ''; $29,400 $0
attic insulation
HABS documentation and updating of FMSF forms $0 $5,300 $0
Grant administration $0 $0 $22,790
Totals $455,800 $91,250 $22,790
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Amended Budgets
Description Grant Funds 1 Cash Match In Kind Match
Architectural/engineering fees $52,000 $19,250 $0
Foundation work, anchoring of the building, and $10,000 $0 $0
repair/replacement of first floor flooring and floor joints
Stabilization and repointing of two (2) chimneys $10,000 $0 $0
Repair/replacement of seventeen (17) windows $68,000 $0 $0
Repair/replacement of exterior siding; repair/replacement $55,000 $27,100 $0
of first floor ceiling, including beams and joists;
Installation of ADA path and ramp, including
modifications to two (2)exterior and two (2) interior $33,000 j $0 $0
doorways
Mold remediation; lead testing/abatement and repainting;
upgrading of fIVAC system; and repair/replacement of $0 $29,400 I $0
attic insulation
IIABS documentation and updating of FMSF forms $0 $5,300 ; $0
Grant administration $0 $0 $22,790
Roof Repairs $110,800
Repair/replacement three (3) sets of exterior steps $10,000
Repair/replacement of a minimum twenty-three (23) j
doors and screen doors $55,000 $10,200 $0
Interior wood sheathing repair $52,000 $0 $0
Totals $455,800 $91,250 • $22,790
Page:3 '94
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AUTHORIZATION
d
Authorized official for the Grantee Authorized official for the Division
Authorized official S. Date Division Authorized official Signature Date
D (-
1° 1 -- \
ATTEST,'
'""••. Annroved,as,to,form,anc( legality
CRYSTAL K.KINZEL,CLERK
t
BY: ,,i/4 ,
�1 nt County Attorne >�')
Attest as to t.;hauu ,, \-).\
signature Only: 1
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