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Forest Lakes MSTU Agenda 11/02/2021 FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 8300 Radio Road Naples, FL 34104 AGENDA NOVEMBER 2, 2021 I. CALL TO ORDER II. ATTENDANCE Advisory Committee: Marianne Fanning—Chair (4/21/2022) George E. Fogg(4/21/2024) Barbara Bell—Vice Chair (4/21/2023) John Goody(4/21/2023) Richard Barry(4/21/2022) Staff: Michelle Arnold—Director Dan Schumacher—Project Manager Contractor(s): Aaron Gross—Ground Zero Landscaping III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES —OCTOBER 5, 2021 V. CONTRACTOR REPORTS A. Ground Zero Landscaping—Aaron Gross VI. PROJECT MANAGERS REPORT—Dan Schumacher A. BUDGET REPORT B. Status Report: 1. Swales Re-Survey—Agnoli, Barber& Brundage (ABB) 2. Lake#9 Wall Repair—Jacobs Engineering 3. Graffiti—five(5) replacement traffic signs. VII. NEW BUSINESS A. Quail Forest Blvd—October 23`d Car Crash VIII. ONGOING BUSINESS IX. PUBLIC COMMENTS X. ADJOURNMENT NEXT MEETING DECEMBER 7, 2021 - 10:00 AM FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES, FL 34112 (239) 261-5497 November 2, 2021 Forest Lakes MSTU 1/1 MINUTES FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 8300 Radio Road-Naples,FL 34104 MINUTES OCTOBER 5,2021 I. CALL TO ORDER Chair Fanning called the meeting to order at 10:00 A.M. A quorum of four was present. II. ATTENDANCE Advisory Committee Marianne Fanning—Chair Barbara Bell—Vice Chair Richard Barry George Fogg John Goody (Excused) Staff Michelle Arnold—Director(Excused) Dan Schumacher—Project Manager Rosio Garcia—Operations Coordinator(Excused) Contractors Aaron Gross - Ground Zero Landscaping Wendy Warren - Premier Staffing(Transcription) Community Attendees Rick Korb—President, Quail Run GC Stephen Gray—Forest Lakes Resident III. APPROVAL OF AGENDA Ms. Bell moved to approve the October 5, 2021 Agenda of the Forest Lakes Roadway and Drainage M.S.T.U. as amended: Add: Item V. Contractor Reports -B. Planting on Woodshire Lane; C. Bench on Woodshire Lane Item VII. New Business—A. ZOOM Remote Meeting Access. Second by Mr. Fogg. Carried unanimously 4- 0. IV. APPROVAL OF MINUTES—SEPTEMBER 7, 2021 Mr. Barry moved to approve the minutes of the September 7, 2021 meeting as presented. Second by Ms. Bell. Carried unanimously 4- 0. V. CONTRACTOR REPORTS A. Ground Zero Landscaping—Aaron Gross Mr. Gross and Mr. Schumacher reported: • Trees and shrubs were pruned. • Two (2) Crape Myrtle trees, one white and one pink, between Narita Lane and Opuntia Lane on Forest Lakes Boulevard are doing well. • Royal Palms on entrance island were treated twice for crown fungus and fertilized; health is improving. • Vines along the Woodshire Lane fence were sprayed with herbicide. • A break in the irrigation line in the vicinity of the front entrance parking lot will be repaired week ending October 9, 2021. October 5, 2021 Forest Lakes MSTU 1/5 MINUTES • The front southwest entrance hedge by the pine tree will be trimmed to conform to the current FDOT pruning policy of cut to 18 inches,maintain at 24 inches, for sight line visibility. B. Planting on Woodshire Lane Mr.Fogg reported: • The Ground Zero Landscaping personnel are properly maintaining the new plantings along the fence across Woodshire Lane from Emerald Greens Condominiums. • New shade and drought tolerant plants are exhibiting growth and will be hand watered as necessary. • Royal Poinciana and Tulip trees anchor the western and eastern sides respectively of the new landscape. • Seedlings planted include Sabal Palm tree, Firebush and Clerodendrum. • Additional planting of the area will be curtailed until the"rainy" season of 2022. C. Park Benches on Woodshire Lane Mr. Gray conveyed a request from the Emerald Greens Condo Association to install a bench(s) on Woodshire Lane. • Bench and pad cost are estimated in the $500.00 -$600.00 range. • Color choices include gray, green or tan. • Estimated longevity of the bench is twenty(20)years. The Committee noted Emerald Greens Condo Association, a private entity, would be the source of funding and responsible for maintenance. Mr. Schumacher noted that installation of the bench on the Emerald Greens private property would be subject to applicable County permit requirements. VI. PROJECT MANAGERS REPORT A. Budget Report Mr. Schumacher presented the Forest Lakes Roadway &Drainage MSTU Fund 159 year-end budget dated October 5, 2021. The FY-22 budget will be available at the November meeting. • FY-21 Ad Valorem property tax revenue budget is $303,400.00, an increase of 3% over FY-20. • Total revenue FY-21 is $727,852.32 including investment interest,transfers, and contributions(minus a 5%reserve of$15,200). • The FY-21 Millage rate remains constant at 4.0000. • Current Operating Expense Budget is $207,152.32. • Commitment's total $72,354.68; $131,607.89 is expended. • Uncommitted Operating Expense funds available are $3,189.75. • A Purchase Order and Notice-to-Proceed were issued to Jacobs Engineering Group Inc. in the amount of$49,840.00 for the Lake#9 wall project. Services will not be invoiced in 2021, the Purchase Order will roll over to FY-22. • Other Contractual budget remainder, Line 18 in the amount of$13,200.00 (including $10,500.00 for Landscape Incidentals) is sufficient. • In the event Line items 15 -35 would exceed the budgeted amount, funds can be accessed from Line 36, the budget remainder. • The Landscape Ground Maintenance Purchase Order is for routine monthly maintenance, as well as new or replacement plants and trees under the line-item Landscape Incidentals. October 5, 2021 Forest Lakes MSTU 2/5 MINUTES • Transfer to Fund 111, Line 39, is for MSTU Staff salaries and accrued County overhead related to M.S.T.U. operations. • Financial Transfer to the Property Appraiser, Line 42, is fees for services rendered by the department. • Financial Transfer to the Tax Collector, Line 43, is fees incurred for verification of MSTU tax collections. • Improvements General Fund, Line 37, reserved to fund capital projects, available balance is $139,000.00. • Reserves for Insurance and Catastrophic/Hurricane funds, Lines 46, total $265,000.00. • Total available balance, less committed expenses, is $408,250.13 FY-22 Budget Highlights • Unexpended FY-21 funds will "roll over"to the FY-22 budget. • Jacobs Engineering Inc. FY-21 Purchase Order will be rolled over to FY-22. • Operating Expense funds for FY-22 are $230,086.50. • Capital Outlay funds for FY-22 are $168,300.00. • Reserves for Capital funds for FY-22 are $778.100.00. • Procurement Division processes standard maintenance Purchase Order requests for FY-22 beginning October 1st. • The Committee can motion a funds transfer from Capital Outlay to Operating Expense, subject to approval by Board of County Commissioner. • With the final payment in January 2021on the County-issued Series 2007 Bond,the full 4.0 MSTU millage collected will be allocated to the Operating and Capital fund classifications, resulting is substantially higher dollars in the FY-22 Capital funds portion of the budget. • These additional funds will be accumulated for current drainage projects (i.e. Lake#9 Retaining Wall replacement) and roadway repaving expected to commence in the coming few years. Grounds & Swales Maintenance Breakdown • Swale maintenance expenses, incorporated into the Grounds Maintenance contract, are nominally two (2) times per month during the rainy season and one (1) time monthly in the dry season. • General grounds maintenance expenses comprise approximately 60-70%; with swales maintenance the remaining 30-40%. Budget Line 41 Transfers • Transfer to Fund 111, UNINCOR, is for MSTU Staff salaries and accrued County overhead related to M.S.T.U. operations. • Mr. Schumacher will research Line 40, Transfer to 259F, and report composition of funds to the Committee at the November meeting. B. Status Report 1. Swales Re-Survey A survey MAP by Agnoli, Barber& Brundage (ABB) of the swales, identifying elevations and changes from previously recorded surveys, was distributed to the Committee; including the Quail Run GC property boundary. Data comparison revealed variations from the previous survey—current measurements in black,previous in red, and differences in blue. October 5, 2021 Forest Lakes MSTU 3/5 MINUTES Mr. Schumacher will meet with Jim Carr, ABB to discuss: • Methods to process the data. • Relevant factors in terms of the need to re-grade. • Areas holding water. • Corrective measures recommended. The goal of the M.S.T.U. is to enhance community-wide roadway drainage while receiving runofffrom private properties throughout the community. Mr. Schumacher will: • Research availability of prior surveys by WilsonMiller, Inc., now merged with Stantec, so data can be incorporated into ABB findings, as necessary • Request a more readable MAP from ABB for Committee reference. • Meet with Mr. Burnham, Manager, Quail Run Golf Club, to identify drainage issues within the scope of MSTU responsibilities. • Provide an update on the status of the project at the November 2021 meeting. 2. Lake #9 Wall Repair-Jacobs Engineering A Work Order and Purchase Order were issued August 30, 2021, to Jacobs Engineering Group Inc. for "Quail Run Golf Club:Lake Wall Site Evaluation(s), Mitigation, and Construction Monitoring. " The objective of the project is to repair a Lake#9 retaining wall failure and evaluate the condition of three other wooden lake retaining walls. Project Status • Johnson Engineering has completed a topographical survey in the vicinity of the lake, collapsed wall, and adjacent areas. • Jacobs Engineering Group will initiate the design phase for a riprap replacement wall for the lake. • Jacobs will notify the South Florida Water Management District Agenda of the planned Lake #9 wall repair. • Subsequently, the Jacobs design for construction of the Lake#9 rip-rap replacement wall will go out for construction bids from qualified contractors. Mr. Korb requested County consider the negative financial impact to the Quail Run Golf Club if completion of construction is not expected by the end December and suggested postponement to late spring or summer should that be case. Mr. Schumacher will keep Mr. Burnham, Quail Run General Manager, up to date on the projected time frame for construction. 3. Graffiti Mr. Schumacher reported corrective action to eliminate graffiti on structures in the Forest Lakes community as follows: • Defaced lamp poles were repainted black. • An irrigation control cabinet was repainted with gray paint. • Four(4) STOP signs (diamond grade) and one (1) STOP AHEAD crosswalk sign replacement inserts will be installed by Ground Zero Landscaping. October 5, 2021 Forest Lakes MSTU 4/5 MINUTES VII. NEW BUSINESS A. ZOOM Remote Meeting Access Staff received a resident request to attend the Forest Lakes Advisory Committee meeting remotely via ZOOM. Hybrid remote public meetings may be conducted to facilitate remote participation of Committee members and the public at large. The meeting utilizes both in-person and remote participation, usually via interne access. A minimum quorum of three (3) in-person Advisory Committee members is required to conduct business and the participation of off-site committee members is subject to approval by a motion by the in-person committee members. Mr. Schumacher will investigate adequate Internet access and meeting formats available at the Forest Lakes Condo Association Clubhouse to offer ZOOM remote access meetings. VIII. ONGOING BUSINESS None IX. PUBLIC COMMENTS None X. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:35 P.M. NEXT MEETING: NOVEMBER 2, 2021 -10:00 A.M. FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE,NAPLES,FL 34105 (239)261-5497 FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE Marianne Fanning, Chair The Minutes were approved by the Committee on ,2021 as presented , or as amended October 5, 2021 Forest Lakes MSTU 5/5 FOREST LAKES MSTU FUND 159 November 2,2021 FY-22 Vendor Item PO# Budget Commitments Expenditures Budget Remainder 1 CUR AD VALOREM TAX $ (912,600.00) $ - $ - $ (912,600.00) 2 OVERNIGHT INTEREST $ - $ - $ - $ - 3 INVESTMENT INTEREST $ (3,000.00) $ - $ - $ (3,000.00) 4 REVENUE STRUCTURE $ (912,600.00) $ - $ - $ (915,600.00) 5 TRANSFER FROM PROPERTY APPR. $ - $ - $ - $ - 6 CARRY FORWARD GENERAL $ (336,500.00) $ - $ - $ (336,500.00) 7 CARRY FORWARD OF ENCUMB AMT $ (60,286.50) $ - $ - $ (60,286.50) 8 NEG 5%EST REV $ 45,800.00 $ - $ - $ 45,800.00 9 TRANSFERS&CONTRIB $ (350,986.50) $ - $ - $ (350,986.50) 10 TOTAL REVENUE $ (1,263,586.50) $ - $ - $ (1,263,586.50) Agnoli Barber&Brundage,Inc. Swales Survey 4500211122 $ - $ 5,467.00 $ 4,979.50 $ - Jacobs Engineering Group Lake Wall Site Evaluation,Mitigation&( 4500212532 $ - $ 49,840.00 $ - $ - 11 ENGINEERING FEES $ 75,286.50 $ 55,307.00 $ 4,979.50 $ 15,000.00 12 INDIRECT COST REIMBURS Collier County Direct Pay $ 4,300.00 $ - $ - $ 4,300.00 13 INTERDEPT.PAYMENT Collier County Direct Pay $ 500.00 $ - $ - $ 500.00 14 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500213779 $ 10,000.00 $ 6,000.00 $ - $ 4,000.00 15 OTHER CONTRACTUAL Ground Zero Grounds Maintenance 4500213779 $ 75,000.00 $ 60,000.00 $ - $ 15,000.00 16 OTHER CONTRACTUAL Mettauer Environmental,Inc. Routine Lakes Maintenance 4500213930 $ 35,000.00 $ 5,775.00 $ 525.00 $ 28,700.00 17 ELECTRICITY FP&L Electricity 4700004607 $ 13,000.00 $ 11,815.44 $ 1,034.56 $ 150.00 18 WATER AND SEWER City of Naples Reclaimed Water 4700004568 $ 1,500.00 $ 1,500.00 $ - $ - 19 INSURANCE GENERAL Collier County Insurance Direct Pay $ 400.00 $ - $ - $ 400.00 20 SPRINKLER SYSTEM MAINT. SiteOne Landscape Supply Irrigation Parts 4500213943 $ 1,500.00 $ 500.00 $ - $ 1,000.00 21,MULCH $ 1,000.00 $ - $ - $ 1,000.00 22 LIGHTING MAINTENANCE Harts Electric Lighting Repairs 4500213929 $ 5,000.00 $ 2,000.00 $ - $ 3,000.00 23 LICENSE&PERMITS $ 2,000.00 $ - $ - $ 2,000.00 24 OTHER MISCELLANEOUS Premier Staffing Transcriptionist 4500213942 $ 4,000.00 $ 2,950.00 $ - $ 1,050.00 25 OFFICE SUPPLIES $ 300.00 $ - $ - $ 300.00 26 COPYING CHARGES JM Todd Monthly CPC(shared) 4500214501 $ 300.00 $ 114.28 $ - $ 185.72 27 FERT HERB CHEM $ 500.00 $ - $ - $ 500.00 28 OTHER OPERATING SUPPLIES $ 300.00 $ - $ - $ 300.00 29 OTHER TRAINING $ 200.00 $ - $ - $ 200.00 30 OPERATING EXPENSE $ 230,086.50 $ 145,961.72 $ 6,539.06 $ 77,585.72 31 IMPROVEMENTS GENERAL $ 168,300.00 $ - $ - $ 168,300.00 32 CAPITAL OUTLAY $ 168,300.00 $ - $ - $ 168,300.00 33 TRANS TO 111 UNINCOR $ 59,100.00 $ - $ - $ 59,100.00 34 TRANSFERS $ 59,100.00 $ - $ - $ 59,100.00 35 Budget Trans to Property Appraiser $ 9,500.00 $ - $ 1,801.93 $ 7,698.07 36 Budget Trans to Tax Collector $ 21,500.00 $ - $ - $ 21,500.00 37 TRANSFER CONST $ 31,000.00 $ - $ 1,801.93 $ 29,198.07 38 RESERVES FOR CAPITAL $ 778,100.00 $ - $ - $ 778,100.00 39 RESERVES $ 778,100.00 $ - $ - $ 778,100.00 40 TOTAL EXPENDITURES $ 1,266,586.50 S 145,961.72 $ 8,340.99 $ 1,112,283.79 145,888,273 FY-11 Final Taxable Value 132,933,552 FY-12 Final Taxable Value Report Date: 10/25/2021 129,715,669 FY-13 Oct Taxable Value 129,977,881 FY-14 Oct Taxable Value 140,171,072 FY-15 Oct Taxable Value 152,711,783 FY-16 Oct Taxable Value 165,722,702 FY-17 Oct Taxable Value 190,428,196 FY-18 Oct Taxable Value 202,132,375 FY-19 Oct Taxable Value 210,299,015 FY-20 Oct Taxable Value 219,999,549 FY-21 Oct Taxable Value $228,159,517 FY-22 Adopted Taxable Value 3.71% Adj.FY-21 to FY-22 FY 22 Adopted Millage&Tax Dollars FY22 FY21 MIllage: 4.0000 4.0000 4.0 mill cap Tax Dollars: $912,638 $303,315 200.9%