Agenda 10/26/2021 Item #16J 1 (Clerk's Budget Amendment)10/26/2021
16.J.1
EXECUTIVE SUMMARY
Recommendation to authorize a budget amendment totaling $177,700 from General Fund
(001) reserves to the Clerk of the Circuit Court and Comptroller's Fund (011) to cover
Purchase Orders for furniture, electrical and network services that were delayed to the
2022 fiscal year due to supply issues.
OBJECTIVE: Obtain Board authorization for a budget amendment in the amount of $177,700
from General Fund (001) reserves to the Clerk of the Circuit Court and Comptroller's Fund (011).
CONSIDERATIONS: The Clerk of the Circuit Court and Comptroller (Clerk) has been working
on a project to update and reconfigure the office spaces for both the Finance and Accounting
Department and the Board Minutes and Records Department. The project was estimated to be
complete by the end of fiscal year 2021, but due to furniture supply issues it has been delayed to
the end of November 2021. The Clerk has the funds necessary to complete the project and will be
remitting them at the end of October as part of the excess fees generated by the office for fiscal
year 2021. The Clerk's Office would like to request that $177,700 of the excess funds be remitted
back for purposes of completing the project.
GROWTH MANAGEMENT IMPACT: There is no growth management impact.
FISCAL IMPACT: Funds are available in General Fund (001) reserves.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is
approved as to form and legality and requires majority vote for approval. -JAK
RECOMMENDATION: That the Board of County Commissioners authorize a budget
amendment to provide funding from General Fund (001) reserves to the Clerk of the Circuit Court
and Comptroller's Fund (011).
Prepared By: Derek M. Johnssen, Director of Finance and Accounting
Office of the Clerk of the Circuit Court and Comptroller
ATTACHMENT(S)
1. Executive Summary_10 26 21_BA (XLSX)
Packet Pg. 1504
16.J.1
10/26/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.J.1
Doe ID: 20429
Item Summary: Recommendation to authorize a budget amendment totaling $177,700 from
General Fund (001) reserves to the Clerk of the Circuit Court and Comptroller's Fund (011) to cover
Purchase Orders for furniture, electrical and network services that were delayed to the 2022 fiscal year
due to supply issues.
Meeting Date: 10/26/2021
Prepared by:
Title: — Clerk of the Circuit Court
Name: Erin Roxberry
10/19/2021 2:36 PM
Submitted by:
Title: Senior Staff Assistant — Clerk of the Circuit Court
Name: Jennifer Milum
10/19/2021 2:36 PM
Approved By:
Review:
Clerk of the Circuit Court
Office of Management and Budget
County Attorney's Office
Office of Management and Budget
County Manager's Office
Board of County Commissioners
Derek Johnssen
Additional Reviewer
Debra Windsor
Level 3 OMB Gatekeeper Review
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Susan Usher
Additional Reviewer
Sean Callahan
Level 4 County Manager Review
Geoffrey Willig
Meeting Pending
Completed 10/19/2021 5:22 PM
Completed 10/20/2021 8:59 AM
Completed 10/20/2021 10:15 AM
Completed 10/20/2021 1:35 PM
Completed 10/20/2021 2:32 PM
10/26/2021 9:00 AM
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1 6.J.1.a
BUDGET AMENDMENT REQUEST
001
Fund No.
Date Prepared:
Approved by BCC on:
General Fund
Fund Description (type on line above)
10/18/21
For Budget/Finance Use Only
BA#
JE#
BAR#
APH Date
(Attach Executive Summary)
Item No.
Expense Budget Detail
Fund Center Title: TRANSFERS - ELECTED OFFICIALS Fund Center No.: 959010
Funded Program (Project) Title: N/A 5-digit Fd Prog #: N/A
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info)
Fund Funded Commit Commitment Item Increase Current Revised
Center Pro ram Iter I Description Decrease Budget Budget
959010 N/A 1 930200 1 BUDGET TRANSFERS CLERK 177,700.00 9,365,200.00 9,542,900.00
OF COURTS
Net Change to Budget
$ 177,700.00
Expense Budget Detail
Fund Center Title: RESERVES - BOARD Fund Center No.: 919010
Funded Program (Project) Title: N/A 5-digit Fd Prog #: N/A
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info)
Fund
Center
Funded
Program
Commit
Item
Commitment Item
Description
Increase
(Decrease)
Current
Budget
Revised
Budget
919010
N/A
991000
RESV FOR CONTINGENCY
(177,700.00)
10,207,300.00
10,029,600.00
Net Change to Budget $ (177,700.00)
EXPLANATION
Why are funds needed? (type below)
Funds are needed to allow the Clerk of the Circuit Court to complete the office furniture project that was delayed to FY22
due to supply issues.
Where are funds available? (type below)
Funds are available in reserves
Cost Center Director*:
Department Head*:
Budget Office:
Agency Manager
Finance Department:
REVIEW PROCESS
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