Agenda 10/26/2021 Item #16E 1 (Procurement Services Admin Reports)10/26/2021
16.E.1
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transparency to the public and gain the
Board's approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board's Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk's Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• One (1) change order that in aggregate modify contracts by $0.00 and add 30 calendar days to
completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Ten (10) after the fact memos with a fiscal impact of $20,006.34 for additional services
FISCAL IMPACT: The net total for the eleven (11) items is $20,006.34.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 1026 Change Order Report - FY22 (PDF)
2. 1026 Change Order Backup - FY22 (PDF)
3. 1026 After the Fact Report - FY22 (PDF)
4. 1026 After the Fact Backup - FY22 (PDF)
Packet Pg. 1381
16. E.1
10/26/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doe ID: 20281
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 10/26/2021
Prepared by:
Title: Business Technology Analyst, Senior — Procurement Services
Name: Sara Schneeberger
10/06/2021 9:58 AM
Submitted by:
Title: Manager - Procurement — Procurement Services
Name: Sandra Herrera
10/06/2021 9:58 AM
Approved By:
Review:
Procurement Services
Agenda Clerk Preview
Procurement Services
Procurement Services
Office of Management and Budget
Office of Management and Budget
County Attorney's Office
County Manager's Office
Board of County Commissioners
Ana Reynoso
Level 1 Purchasing Gatekeeper
Michael Cox
Agenda Clerk Preview
Catherine Bigelow
Additional Reviewer
Sandra Herrera
Additional Reviewer
Debra Windsor
Level 3 OMB Gatekeeper Review
Laura Wells
Additional Reviewer
Jeffrey A. Klatzkow
Level 3 County Attorney's Office Review
Sean Callahan
Level 4 County Manager Review
Geoffrey Willig
Meeting Pending
Completed
10/06/2021 10:23 AM
Completed
10/06/2021 10:44 AM
Completed
10/06/2021 12:07 PM
Completed
10/06/2021 5:18 PM
Completed
10/07/2021 8:17 AM
Completed
10/11/2021 10:41 AM
Completed
10/13/2021 2:28 PM
Completed
10/20/2021 2:35 PM
10/26/2021 9:00 AM
Packet Pg. 1382
16.E.1.a
°
u
% Over
Change in
Updated
E
_
A ?
`
m
o
Project Name
Vendor Name
Division -Project Manager
Original Contract
Amount
Current Contract
Amount
Current Change
Order Amount
Revised Contract
Amount
Board
Approved
Contract
Length
length
contract
u°
Amount
(Days)
length
1
1
18-7466
4
10/1/2021
Thomason Drive
AECOM
Bayshore CRA-Tami Scott
$626,732.37
$637,865.37
$0.00
$637,865.37
0.00%
810
30
840
Beautification Project
Meeting Date
10/26/2021
Total number of Change Orders
Total Dollar Total
Change
Change In Days
$0.00 30
PacketPg.1383
Changein
length
N
3.70%
16.E.1.a
PacketPg.1384
* 1 Procurement Serl 16.E.1.b
COT ale-! CvuVlty Change Order Form
❑ Contract Modification ❑ Work Order Modification
Contract #: 18-7466 Change #: 4 Purchase Order #: L4tOL196874 Project #:
Contractor/Firm Name: AECOM CEI Services Contract/Project: Thomasson Drive Beautification Project
Project Manager Name: Tami Scott Division Name: Bayshore MSTU
Original Contract/Work Order Amount
$
626,732.37
7-9-2019
:Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$
626,732.3-7
7-9-2019
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$
637,865.37
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$ 0.00
1.78%1
Total Change from Original Amount
Revised Contract/Work Order Total
$
637,865.37
1.78%1
Change from Current BCC Approved Amount
Cumulative Changes
1 $
11,133,00
0.00%1
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed 7-22-2019 Original 12-13-20 Last Approved 10-9-2021 Revised Date 11-8-2021
Date Completion Dat Date (Includes this change)
# of Days Added 30 Select Tasks Add new task(s) ❑ Delete task(s) ❑ Change task(s) Z Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed..
1) This change order is to add 30 additional days for AECOM to continue to provide CEI services for the Thomasson Drive
Enhancement Project. AECOM was hired to provide services from pre -construction through final completion. The invitation to bid for
Thomasson Drive CEI Services was advertised on November 15,2019 and awareded on February 25, 2020. The project construction is
complete however the close out procedure package is still pending.
2) Additional time is needed to assure final pay application is processed and all closeout items are finalized and correct.
3) If the additional time are not approved , the close out procedure package will be completed without the supervision of the CEI team
which provided the needed oversight throughout the project to assure the project meet all County standards. Funding is available in the
Bayshore MSTU Capital Fund 160.
Prepared by:
Tami Scott, P
Acceptance of this Change
terms and conditions as cor
adjustment, if any, to the Cc
Design Professional arising
Accepted by:
Larry Sau
Accepted by: Forest)
Debrah F
Bayshore CRA
shall constitute a mod
I in the co ract / work
shall con itute a full
or relaJ4 to the c
V Vice
ebra
, CRA Director
Date:
ation to contract / work order identified above and will be subject to all the same
ter indicated above, as fully as if the same were stated in this acceptance. The
I final settlement of any and all claims of the Contractor / Vendor / Consult nt /
set forth herein, including claims for impact and delay costs.
Date:
Digitally signed by ForesterDebrah
Date: 2021.10.01 08:11:34-04'00'
Date:
0
CL
m
m
2
E
rn
a�
U
m
rn
c
W
E
0
0
a
o
N
O
N
N
N
LL
a
0
m
L
d
L
O
0
CID
1_
M
U
co
N
0
c
d
z
U
0
r
Q
Schneeber erSara Digitally signed by SchneebergerSara
Approved by: Date: 2021.10.01 09:48:01-04'00' Date:
Sara Schneeberger, , Procurement Professional
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Packet Pg. 1385
r)
16.E.1.b
Change Order/Amendment Summary
CO#
AMD#
Description
COST
TIME
Justification
Additive (+)
Deductive (-)
Days
Added
New
Amount
1
Additional time
0
0
100
610
Delay in project
2
Additional time
0
0
200
810
Delay in Project
3
Additional work
$11,133,00
0
0
Additional hours needed
4
Additional time
0
0
30
840
Additional time needed
1r
0
a
m
L
i
L
N
.E
E
a�
U
m
(n
c
a�
E
m
L
V
0
L
♦2
T-
oo
N
O
N
N
N
LL
a+
Q
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCU5EMENT USE ONLY
Admin UPackel Pg. 1116
16.E.1.c
Contractor
Fiscal Impact for
Outstanding
Item
Page#
Purchase Order
Date
Description of Project
Vendor Name
Division - Director
Additional Services
Invoices
Description
1
1
18-7376
9/17/2021
Purchase of herbicides and
Diamond R. Fertilizer Co., Inc.
Parks and Recreation - Kim Grant
$0.00
$15,079.90
Division staff substituted items on contract from the primary vendor but should
4500266794
pesticides
have went to the secondary vendor.
2
3
17-7158
9/172021
Purchase of stone material
Grippo Pavement Maintenance, Inc.
Parks and Recreation - Kim Grant
$0.00
$1,701.92
Division staff purchased items with a purchase order using an expired contract.
4500208135
3
5
19-7586
9/17/2021
Purchase of herbicides and
Veseris
Parks and Recreation - Kim Grant
$0.00
$3,600.00
Division staff did not use the primary van dor for the purchase of the herbicide.
4500210819
pesticides
4
7
19-7504-PB
9/17/2021
Electric pump and motor
Mader Electric Motors
Parks and Recreation -Kim Grant
$19,27fi.34
$19,276.34
Division staff did not increase the purchase order to cover the additional services
4500199898
services at Sun N Fun
prior to requesting those services.
5
13
4500205604
9/17/2021
Portable toilet services
J.W. Craft, Ino.
Parks and Recreation - Kim Grant
$230.00
$230.00
Division staff did not obtain a valid purchase order prior to requesting the
6
15
13-6064
9/272021
Cityworks/Impresa Integration
Woolpert
Public Utilities UBCS - Joe Bellone
$0.00
$73,548.00
Division staff did not issue a Notice to Proceed as required by contract.
4500149464
7
17
19-7568
8/4/2021
Western FM Interconnect
Metro Equipment Service, Inc.
PUEPMD - Tom Chmelik
$0.00
$194,468.30
Division staff did not issue Work Directives prior to the start of the additional
4500197820
Project
work as required by contract.
8
21
16-6622
9/24/2021
Big Corkscrew Island Regional
Q. Grady Minor & Associates, P.A.
Facilities Management- Ed Finn
$0.00
$14,310.00
Division staff issued Work Directives for additional scope instead of completing
4500176296
Park
an Amendment as required by contract.
9
24
NA
9/30/2021
Vehicle collision deductible
Devoe Collision
Parks and Recreation - Kim Grant
$500.00
$500.00
Division staff did not follow the procedure and pay the deductible via p-card
when the vehicle was picked up from the dealer.
10
29
19-7666
10/4/2021
New Tamiami Well #39
Mitchell & Stack Construction Co., Inc.
PUEPMD -Tom Chmelik
$0.00
$10,635.52
Division staff did not issue Work Directives prior to the start of the additional
4500201866
work as required by contract.
Meeting Date Total number of After the Fiscal Impact for Additional Outstanding Invoices
Fact Memos Services
10/26/2021 10 $20,006.34 $333,349.98
N
0
O
Q
N
L
Z
T
L
A
.S
E
M
t0
N
G1
t)
G1
C
N
E
N
7
V
O
a
T
N
N
O
N
N
}
LL
O
Q
N
t)
LL
PacketPg.1387
COI ICY C;014"ty
Administrative Services Department
Procurement Services Division
1 16.E.1.d
Collier County
After the Fact Form
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Barry Williams
Division: Park & Recreation
Division Director: Kimberley Grant
vendor Name: Diamond R Fertilizer
Amount:15,079.90
contract #:18-7376
Purchase Order: 4500266794
Why is this deemed a non -compliant purchase? Choose one.
Contract W]
Ordinance
Manual ❑
P-Card ❑
Other ❑
Details of Purchase: Explain the circumstances behind this purchase.
The staff purchased herbicides and pesticides from Diamond R Fertilizer company. Two of the
regularly used chemicals were not available and the staff proceeded to order equivalent
substitute products: Tee Off 4.5 in place of Primera One 4.5 and Extinguish in place of Amdro
Pro. The staff should have utilized the secondary vendor instead of substituting with Tee Off 4.5.
The Extinguish is a contracted product but the primary vendor for it is Heritage Landscape and
should have been ordered through them.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Division staff requests payment of the outstanding invoice #B32790 in the amount of $15,079.90.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
Effective October 1, 2021-1 as a business process enhancement in PSD, all purchase orders will only be opened or
increased once quotes have been received and those quotes are validated against the contract. All PSD purchases
going forward will be required to have a pre -approval by OVS to provide for a compliance review in order to avoid
such circumstances from being repeated. Any deviations from what was pre -approved must be reviewed by OVS.
Additional procurement/process training will be provided to PSD employees in the new fiscal year. Finally, future
contracts will be written with fewer price changes unless the market absolutely demands this frequency.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Barry Williams
Digitally signed by Williamsearry
Signature: WIIIIamsBarry Date 2021.09.1716:50:23
o4'00'
Date:
Division Director: Kim Grant
Signature: GrantKimberley Dlgltall021.09d6 1335Grant-Hey-oey
Date: 2021.09.16 11:33:52-04'00'
Date:
r
00
N
O
N
Packet Pg. 1388
2
Diamond R Fertilizer Invoice Number: B32790
1155 Commerce Dr Invoice Date: 7/26/2021
LaBelle FL 33935
va>�;1.'863/675-3700 Date Shipped: 7/23/2021
Page Number 1 of 1
BIII To: COLLIER CO. BOARD OF COMMISIONERS Ship To: COLLIER Co. BOARD OF COMMISIONERS
AIP DEPT. ATTN: FINANCE DEPT A/P DEPT. ATTN: FINANCE DEPT
3299 TAMIAMI TRI E STE 700 3299 TAMIAMI TRi E STE 700
NAPLES FL 34112 NAPLES FL 34112
Customer # P.O. #
136660 4500266794
Delivery Ticket # Salesperson
B20057 561
Invoice Terms
NET 30
Item Description
Quantity Unit Price
Total
�8600 TEE -OFF 4.5L T&O 2.5GAL
40.000 GAL 56.800
$2,272.00
EPA# 83070-1
Y8428 STRIDER 2.5GAL
15.000 GAL 84.100
$1,261.50
EPA #228-623
Q5501 QUINCLORAC 75DF 14
40.000 LBS 58.660
$2,346.40
EPA# 73220-15
Y8261 SNAPSHOT 2.5 TG 50LB
2,000.000 LBS 1.490
$2,980.00
EPA #62719-175
E9025 EXTINGUISH ANT BAIT 25LB 1,000.000 LBS 6.220
$6,220.00
EPA# 2724-475
Invoice Amount:
$15,079.90
plus Sales Tax
0.00
Fertilizer Tax
0.00
Nitrate Tax
0.00
Fuel Surcharge
0.00
15000 Livingston Rd Naples 34109
Invoice Total:
$15,079.90
Austin Martel 239-285-5751
less Payments:
$0.00
Parks and Recreation
Amount Due
$15,979.90
Detach stub and mail with payment.
PLEASE REMIT PAYMENT TO:
COLLIER CO. BOARD OF COMMISIONERS
DIAMOND R FERTILIZER CO., INC.
Customer # 136660
P.O. BOX 534125
Invoice Number: B32790
ATLANTA. GA 30353-4125
Amount Due
$15,079.90
AMOUNT PAID:
16.E.1.d
r
Q
Packet Pg. 1389
�� 3 16.E.1.d
Co le-r County Collier County
Administrative Services Department After the Fact Form
Procurement Services Division
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Barry Williams
Division: Parks & Recreation
Division Director: Kimberley Grant
vendor Name: Grippo Pavement Maintenance
Amount: $17701.92
Contract #:17-7158
Purchase Order: 4500208135
Why is this deemed a non -compliant purchase? Choose one.
Contract W]
Ordinance
Manual ❑
P-Card ❑
Other ❑
Details of Purchase: Explain the circumstances behind this purchase.
The staff made a purchase for stone material 8/10/2021 using contract 17-7158 and PO
4500208135. The contract 17-7158 had expired prior to 8/10/2021 due to the execution of a new
contract 21-7837. The PO 4500208135 was closed and the new PO using the new contract
wasn't opened until 8/31/2021. The invoice #4791 pricing matches the new contract price and
Grippo Pavement Maintenance is the primary vendor for this stone material.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Division staff requests payment of the outstanding invoice #4791 in the amount of $1,701.92.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
Effective October 1, 2021; as a business process enhancement in PSD, all purchase orders will
only be opened or increased once quotes have been received and those quotes are validated
against the contract. All PSD purchases going forward will be required to have a pre -approval
by OVS to provide for a compliance review in order to avoid such circumstances from being
repeated. Additional procurement/process training will be provided to PSD employees in the
new fiscal year.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Barry WilliamsGI I I
tally signed by Williamsearry
Signature: WIIIIamsBarry Date: 2021.09. 1716:49:30
04'00'
Date:
Division Director: Klrn Grant
Signature: GrantKimberley Dlgltall021.09dby4221-Hey-oey
Date: 2021.09.15 14:22:10-04'00'
Date:
r
00
N
O
N
Packet Pg. 1390
4 16.E.1.d
�( Crippo Pavement Maintenance, Inc.
PO Box 1837
RNO C0NSTnUCr10n4 Lehigh Acres, FL 33970
(239) 931-4476
cggpminc@yahoo.com
http://www.GrippoPavement.com
BILL TO SHIP TO IIIkJUL411MWAIF
Collier County Board of County Collier County Road Maint. y
Commissioners 11565 Tamiami Trail E
0
DATE TERMS Net 15 CL
3299 Tamiami Trl E Ste 700 Naples, FL 34112 i' ;
/2021
Naples, FL 34112-5749 Darren 239-241-1764 0
239-597-1749I DUE DATE 08/25/2021
i
SHIP DATE
08/10?2021
East Naples Delivery Location - Category C-50
Supply & Hauling of #57 Stone by the TON.
(20 - 25 tons per load)
Conrad 8/10/2021 Truck# 3910
Ticket# Tons
51215981 22.98
51216024 23.08
c
P.O. NUMBER E
4500208135
N
.QTY RATE AMOUNT
d
V
N
fA
C
46.06 36.95 1,701.92 E
m
0
L
a-
r
co
N
O
N
N
Clerical errors are subject to correction. 1 0.00 0.00 cm
IL
All Legal Disputes shall be handled in Lee County. 1 0.00
a -
GPM Inc is not responsible for Permits, Engineering and Testing of 1 0.00 0.00 Y
the materials.
0
Permit fees, procurement fees and any additional work required by m
the permit will be an extra cost to the customer.
ca
Acceptance of Proposal. The above price, specifications and 1 0.00 0.00 W
conditions are satisfactory and are hereby accepted. You are the
authorized to do the work as specified. a;
Q
co
N
O
r
r
TOTAL
DUE
$
■
•
r
c
i
U
M
r
Q
Packet Pg. 1391
� 16.E.1.d
Collier Coun5 ty Collier County
Administrative Services Deparlment After the Fact Form
Procurement Services Division
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Barry Williams
Division: Parks & Recreation
Division Director: Kimberley Grant
Vendor Name: ESOPCO USA LLC dba Veseris
Amount: 3,600.00
Contract #:19-7586
Purchase Order: 4500210819
Why is this deemed a non -compliant purchase? Choose one.
Contract W]
Ordinance
Manual
P-Card
Other
Details of Purchase: Explain the circumstances behind this purchase.
The staff purchased Sencor herbicide using the contract 19-7586. They used the primary vendor
per bid tab for Sencor. The bid tab identified the unit for this herbicide as 2.5 gal container.
However, the vendor provides the product by the pound. Due to this discrepancy, the vendor that
was deemed primary is actually not the cheapest making Diamond R Fertilizer company the
primary for Sencor.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Division staff requests payment of the outstanding invoice #IN-0107427 in the amount of $3,600.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
Effective October 1, 2021; as a business process enhancement in PSD, all purchase orders will only be opened or
increased once quotes have been received and those quotes are validated against the contract. All PSD purchases
going forward will be required to have a pre -approval by OVS to provide for a compliance review in order to avoid
such circumstances from being repeated. Any deviations from what was pre -approved must be reviewed by OVS.
Additional procurement/process training will be provided to PSD employees in the new fiscal year. Finally, future
contracts will be written with fewer price changes unless the market absolutely demands this frequency.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Barry Williams
Digitally signed by Williams6arry
Signature: WilliamsBarry Date: 2021.09.1716:49:01
04'00'
Date:
Division Director: Kim Grant
berl
Signature: Grant Kimberley Dlg'tally21.09.signed by4195-04'0ey
Date: 2021.09.1514:19:58-04'00'
Date
r
00
N
O
N
Packet Pg. 1392
VESERIS"
Corporate Office
10800 Pecan Park Blvd., Suite 300
Austin, TX 78750
RETURN SERVICE REQUESTED
1489000185 PRESORT PBPS001 <>
COLLIER COUNTY BOCC
3299 TAMIAMI TRL E STE 700
NAPLES FL 34112-5749
INVOICE Page 1 of 1
REMITTANCE
6 ACHIEFT CHECK 16.E.1.d
Account Name: ES OPCO USA LLC ES OPCO USA
Account#:334037180288 PO BOX 7410137
ACH ABA Routing #: 061000052 Chicago, IL 60674-0137
Please send ACH/EFT payment remittances to: payments@veseris.com
CUSTOMER NO. 743902 TERMS NET30
INVOICE NO. IN-0107427 DUE DATE 07/25/2021
INVOICE DATE 06/25/21 INVOICE AMOUNT $3,600.00 (USD)
SHIP TO TAX EXEMPT NUMBER
SHIP TO ADDRESS
299 Tamiami Trl E Ste 700
Naples, FL 34112
VESERIS
PO BOX 7410137
CHICAGO, IL 60674-0137
PLEASE DETACH HERE AND RETURN TOP PORTION WITH YOUR PAYMENT
------------------------------------------------------------------------------------------------------------------------------------
INVOICE NO.
INVOICE DATE
ORDER NO.
CUSTOMER PO
FREIGHT TERMS
IN-0107427
06/25/21
SO-100-0024682
4500210819
PP-SP
SHIP DATE
SALES REP
ENTERED BY
WAREHOUSE LOC
SHIP METHOD
Kristopher Hamby
Invoices
MI
FEDG-FEDG
Buyer agrees that all orders or purchases are subject to Veseris' Standard Terms and Conditions of Sale as of the date of shipment available at
https://veseris.com/sales-terms/. All sales and orders are expressly limited to such terms, which may be updated from time to time. No other terms and conditions apply to any
sales order unless agreed to in writing by both parties.
Veseris' Policy Notice is posted on hftps:/Iveseris.com/privacy-policy/
To access invoice copies, access your account on htti2s:/Jveseris.osciview.com/` Enrollment Token: CM71-11PRF
PRODUCT DESCRIPTION TAX QUANTITY I QUANTITY PRICE PER UNIT EXTENDED
ORDERED SHIPPED/ B.O. AMOUNT
427400 SENCOR 75 HERB 4X5LB/CS
JG NA 3125-325
20 9 $400.00 $3,600.00
11
MERCHANDISE TOTAL
$3,600.00
SUBTOTAL
$3,600.00
INVOICE TOTAL
$3,600.00
Total Due
$3,60 0.00 (USD)
l=
m
u-.
Veseris is the agent for the sale of any agency product. The seller name is identified on the product line of an agency invoice. Packet Pg. 1393
www.Veseris.com 1800.888.4897
�� 7 16.E.1.d
Co le-r County Collier County
Administrative Services Department After the Fact Form
Procurement Services Division
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Barry Williams
Division: Parks & Recreation
Division Director: Kim Grant
Vendor Name: John Mader
Amount:$19,276.34
Contract #: 19-7504- P B
Purchase Order:4500199898
Why is this deemed a non -compliant purchase? Choose one.
Contract W]
Ordinance
Manual ❑
P-Card ❑
Other ❑
Details of Purchase: Explain the circumstances behind this purchase.
PO 4500199898 is a blanket purchase order issued to John Mader for electric pump and motor
services at Sun N Fun Lagoon. A budget amendment was underway to place more funds in this
project for additional anticipated expenses and Parks staff was in conversation with the
Operations & Veteran Services financial team about increasing the purchase order amount.
However, Parks staff moved forward with placing the order with the vendor before receiving
confirmation that the funds were available and the purchase order had been modified.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
This after the fact is needed to process payment for four outstanding invoices totaling $19,276.34. Invoices are
listed below:
Invoice 56627
Invoice 56717
Invoice 56792
Invoice 56796
Invoice 56946
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
Operations & Veteran Services will require purchase pre -approval to monitor all purchase
requests and ensure sufficient funds are available before services are requested. Parks staff will
not proceed with purchases without prior written confirmation. Both teams will also reinforce
purchasing policies and procedures with staff to prevent these type of issues from occurring in
the future.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Barry WilliamsGI I I
tally signed by Williamsearry
Signature: WIIIIamsBarry Date 202109171648:35
04'00'
Date:
Division Director: im Grant
Signature: Grant Kimberley Dagltall021.09d5 4:33:1Grant_04.oey
Date: 2021.09.15 14:33:11-04'00'
Date:
r
00
N
O
N
Packet Pg. 1394
New Marlow pump, Model # 4SPC15EC, with Marathon
15 ILP. mot", 1765 R.P.M., 254JP, OEIP, cost $ 8,079.00,
mark up 101/0
Incoming freight charge, no mark up
0
r-
E
Family Pool
U)
II' MMM
E
0
8,886.9
00
CN
CD
201.2 N
N
N
D
E
u
a
O
4
PAST DUE INVOICES ARE SUBJECT T yj
1.5% PER MONTH FINANCE CHARG
(
Packet Pg. 1395]
INVOICr-
812/2021 56717
Collier County
Cle&s Finance Dept
STE 700
Naples, FL 34112-5749
-0 - W U �'' * M
Madow 6E4, frame assembly, bearing case, cost $ 5,065.83
4,605.30, mark up 10%
Incoming freight charge, no nwk up 253.00
SUB TOTAL
TAX
Si eTOTAL
Sun N Fun
U)
0=4 cl
0 5,0651
00
253A N Q
C-4
u
a
PAST DUE INVOICES ARE SUBJECT TO
1.5% PER MONTH FINANCE CHARGE. I I Packet Pg. 1396
MADER ELECTRIC MOTORS
JOHN MADER ENT., INC.
18161 N. Tamiami Trail
N. Ft. Myers, FL 33903
(239) 731-5455
Fax (239) 731-81 G5
1
2
5
v
Collier County
Clerk's Finance Dept.
3299 Tamiami Trail East
STE 700
Naples, FL 34112-5749
45001
A
10 16.E.1.d
INVOICE
8!!omi 56M
C
E
y
W.O. NUMBER I TERMS I 0JOB *AMA
�RMRITF
0
E
0
Sun N Fun, Pump House # 2 Pumps
0
0
L
ComWete Martin L-190 :17/9 coupling with inserts, cost
511.56
511.56 a
S 465.05, marls up 109/6
00
Lovejoy L-225 coupling insert, cost $ 61.98, mark up 109/6
68.18
L36.36 N
Hours far crane to pull, replace coupling inserts, and laser
85.00
425.00
N
align as needed N
Hours 2 man crane crew, completed 8110121
40.00
200.00
Q
7
v
tC
m
v
tC
U-
d
t
d
ram.
Q
�
tC
N
n�
O
n •�
c
m
E
�
s
V
m
x
T
yr
Q
C�
SUB TOTAL
TAX
TOTAL
PAST DUE INVOICES ARE SUBJECT TO
1.5% PER MONTH FINANCE CHARGE.
Packet Pg. 1397
MADER ELECTRIC MOTORS 11
JOHN MADER ENT., INC.
18161 N. Tamiami Trail
N. Ft. Myers, FL 33903
(239) 731-5455
Fax (239) 731-8165
Collier County
Clerk's Finance Dept
3299 Tamiami Trail East
STE 700
Naples, FL 34112-5749
16.E.1.d
INVOICE
8/27/2021 56796
45001.99898
Net 30 Days
Sun N Fun �
0
co
DESCRIPTION
a�
E
Sun N Fun, wading pool, serpent
0
0
1
Set of THEIJ 12 Quires to run from power suppled to
689.35
L
689.35 0_
motor, cost s 626.68, mark up 10%
1
Size 1, 3 phase, 5.5-22A,1M40V, contactor, costs
425.10
co
425.10 0
386.45, mark up 109ro
v
1
Flow switch # FS251 with NEA'lA 1 enclosure, cost S
126.97
126.87
115.34, marls up 10%
18
Hours for crane to pull, replace power supply wires and
85.00
1,530.00
terminate. Returned to replace motor starter set trip
settings, and found flow switch safety interlock hipping.
m
Returned to install new flow switch.
18
Hours 2 man crane crew, completed 8126121
40.00
720.00
a�
s
L
Q
N
O
r
r
C
d
E
t
0
R
r
r
a
SUES TOTAL
TAX
TOTAL
s�
.... __
PAST DUE INVOICES ARE SUBJECT TO
1.5% PER MONTH FINANCE CHARGE.
Packet Pg. 1398
MADER ELECTRIC MOTORS
JOHN MADER ENT., INC.
18161 N. Tamiami Trail
N. Ft. Myers, FL 33903
(239) 731-5455
Fax (239) 731-8165
Collier County
Clerks Finance Dept.
3299 Tamiami Trail East
STE 700
Naples, FL 34112-5749
4500199898
Sun N Fun, wading pool, serpent
12 16.E.1.d
INVOICE
1 L150 z 1 3/4" coupling, cost $ 59.14, marls up 10%
1 L150 coupling insert, cost $ 36.43, mak up 10%
� kJ,
5ig�t-e
PAST DUE INVOICES ARE SUBJECT TO
1.5% PER MONTH FINANCE CHARGE.
Net 30 Days
911,2.021
65.05
40.07
SUB TOTAL
TAX
TOTAL
56944
V
Sun N Fun
a�
�i
Cri
:4:f
Packet Pg. 1399
�� 16.E.1.d
Coble-r C13 ounty Collier County
Administrative Services Department After the Fact Form
Procurement Services Division
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Barry Williams
Division: Parks & Recreation
Division Director: Kimberly Grant
Vendor Name: J.W. Craft, Inc. - Portable Toilets
Amount: $230.00
Contract #:
Purchase order: 4500205604
Why is this deemed a non -compliant purchase? Choose one.
Contract
Ordinance
Manual ❑
P-Card ❑
Other
Details of Purchase: Explain the circumstances behind this purchase.
Two portable toilets were required at job site 33451- Veterans Memorial Elementary School.
They were provided from August 25, 2020 to September 21, 2020 to support the Florida West
F.C. Naples Campus (Naples Youth Soccer Club, Inc.).
There was no purchase order opened at the time of the event because responsibility for the
event was in transition from Collier County Public Schools to Parks and Recreation. Purchase
order 4500205604 was subsequently opened to cover the remaining 9 months of the agreement.
The first month was not paid via P-Card and was not included in the purchase order.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
We are requesting permission to open a purchase order after the fact to pay the first month
invoice #213805 in the amount of $230.00.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
Parks employees have begun to use Fetch, the PSD central financial management system, since
this ATF occurred and the use of Fetch to document this issue would have prevented it from
occurring. Parks could have used P-Card to pay for the entire service period on a
month -to -month basis or paid for the first month to retain essential service while a purchase
order was opened for the remaining months.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Barry WilliamsI I I
tally signed by Williamsearry
Signature: WIIIIamsBarry Date 202109171647:56
04'00'
Date:
Division Director: im Grant
berley
Signature: GrantKimberley Dlgltall021.09d5 4111Grant-04-00'
Date: 2021.09.15 14:11:19-04'00'
Date:
r
00
N
O
N
Packet Pg. 1400
J. W. Craft, Inc. - Portable Toilets
info@jwcraft.com - www.jwcraft.com
4329 Enterprise Ave.
Naples, FL 34104-4797
Telephone: (239) 261-5768
Fax: (239) 643-3281
BILL TO 4401
Collier County Parks and Recreation
15000 Livingston Rd.
Naples, FL 34109
14 16.E.1.d
Invoice
Number: 213805
Date: 26-Aug-2020
P.O. Number:
JOB SITE 33451 _
Casey Doyle
15960 Veterans Memorial Blvd.
Veterans Memorial Elementary School
Naples, FL 34110
Last Payment Date
Job Number: Accounting ID: 13-Aug-2020 Late Charge: $0.00
From => To Duration Unit/Service Type Quantity Price/Per Tax? Extension
25-Aug-2020 > 21-Sep-2020 28 Portable Toilet 2 $115 00 $230.00
Standard Unit - Monthly Rate
Taxable Amount Tax Rate
Rental: $0.00 0
Service: $0.00
Payment Terms: due upon receipt
Unit Number(s):
Portable Toilet 2430; 2318
Tax Description
$0.00 Tax Exempt
$0.00 Tax Exempt
+/- Chrg or Pymt:
Subtotal NonTaxed:
Subtotal Taxable:
Subtotal Tax:
Current Invoice Total:
$0.00 Please Pav
$230.00
$0.00
$0.00
$230.00
$230.00
During the duration of your rented equipment, you are responsible for any damages, lost or theft under any circumstances.
You will be responsible for all charges including labor & repair costs. We value & appreciate your business!
From: ................................................................................ ...........«......,...,.,m.,,.,,.,.................... .... ..................,.Please detach and return the bottom portion with payment...............,.,
Collier County Parks and Recreation
15000 Livingston Rd.
Naples, FL 34109
Pksy D To: U
J. W. Craft, Inc. - Portable Toilets
info@jwcraft.com - www.jwcraft.com
4329 Enterprise Ave.
Naples, FL 34104-4797
Invoice No. Date Curren Amount
213805 26-Aug-2020 S230.00
Please Pay: $230.00
If you would like to pay using yoi it credit card,
please fill in the following information:
Credit Card Number
Signature
Check to enroll in auto -pay
Date Exp�res Sec Cd
Amount to Pay
or leave blank
to 1>ay in full
0
a
a�
N
.S
E
cv
N
N
V
d
r
C
d
E
d
L
U
0
L
r
Co
N
0
N
N
N
u_
a
ca
m
ca
u_
W
t
L
d
Q
m
N
CD
U
0
r
Q
Packet Pg. 1401
Collier C01.Mty
Administrative Services Department
Procurement Services Division
15 16.E.1.d
Collier County 6
After the Fact Form
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Annla Machin
Division: Public Utilities-UBCS
Division Director: Joe Bellone
Vendor Name: Wool pert
Amount: 73548.00
contract #:13-6064
Purchase Order: 4500149464
Why is this deemed a non -compliant purchase? Choose one.
Contract W]
Ordinance
Manual
P-Card
Other
Details of Purchase: Explain the circumstances behind this purchase.
Woolpert Inc. is contracted to integrate Cityworks with Inhance and Impresa. The asset management contract
used, indicates work is to commence upon issuance of a Notice to Proceed.
Work began and was completed on this assignment without a written Notice to Proceed being issued. Work began
on 02/08/2021 upon notification of the increase to the purchase order by email communication with the vendor.
No work was performed that was not authorized expressly in writing via the purchase order and subsequent email
communication.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
To obtain approval to pay invoice 81776 in the amount of $73,548.00 to Woolpert Inc. who has
satisfactorily performed the work assignment.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
Staff will follow standard protocol and contract language, including issuance of a formal Notice to
Proceed on Collier County letterhead.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by:
Digitally signed by
Signature: MachinArlrliaM MachinAnniaM
Date:
Date: 2 021.09.27 12:52:49 -04'00'
Division Director:
�+ l,,
Signature. Joseph Bellone Digitallysig9.271 ned Joseph04'00'e
D Date: 2021.09.2712:56:19-04'00'
Date
r
O
N
O
N
Packet Pg. 1402
16
16.E.1.d
Invoice
Invoice Remittance Address
WOOLPERT
P.O. Box 714874
Cincinnati, OH 45271-4874
TERMS: DUE UPON RECEIPT
\1/
WOO L P E P T
Jhony Desinor September 23, 2021
Collier County, FL Project No: 081776
Public Utilities Department Invoice No: 2021011946
4420 Mercantile Ave
Naples, FL 34104
Project 081776 Cityworks / Impresa Integration
Contract No. 13-6064
Purchase Order/Work Order No. 4500149464
Collier County Project No. 50105.3.2
Professional Services from February 8. 2021 to September 15, 2021
Percent
Previous
Current
Fee
Complete
Earned
Billing
Billing
Task 1.
Software Req Spec (SRS)
14,614.00
100.00
14,614.00
0.00
14,614.00
Task 2.
Code Development
49,027.00
100.00
49,027.00
0.00
49,027.00
Task 3.
Install on test environment
9,907.00
100.00
9,907.00
0.00
9,907.00
Task 4.
Integration Accept Testing
20,603.00
0.00
0.00
0.00
0.00
(IAT)
Task 5.
Go -Live Planning and
10,802.00
0.00
0.00
0.00
0.00
Support
Total Fee
104,953.00
73,548.00
0.00
73,548.00
TOTAL DUE THIS INVOICE
$73,548.00
For questions regarding this invoice, please contact John Cestnick at lohn.cestnick(@woolpert.com or +1 305.351.2936.
Packet Pg. 1403
CO ICY County
Administrative Services Department
Procurement Services Division
17 16.E.1.d
Collier County
After the Fact Form
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name:,Jullan Deleon
Division: EPMD
Division Director: Tom Chmelik
vendor Name: Metro Equipment Service, Inc.
Amount: $194,468.30
contract #:19-7568
Purchase order: 4500197820
Why is this deemed a non -compliant purchase? Choose one.
Contract W]
Ordinance
Manual
P-Card
Other
Details of Purchase: Explain the circumstances behind this purchase.
Multiple work directives were issued authorizing use of allowance after work was performed, or
materials ordered. Additionally, the authorized amounts were all not calculated and tracked on a time
and materials basis as required. These issues resulted in a short payment to the vendor of
$194,468.30.
Liquidated damages are not being assessed.
The costs associated with these changes are deemed fair and reasonable.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Approve issuance of final payment in the amount of $194,468.30, remaining balance due to
vendor from short payment.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
Work directives to be issued prior to work performance,and will be in time and materials basis
unless otherwise specified in the contract.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested b
q by:Julian u l i a n Deleon
Signature: DeleonJuliarl Digitally 202g07.26ned D:43:40 lean
g Date: 2021.07.26 11 43 40
Date:
-04'00'
Division Director:
Digitally signed by ChmelikTom
Signature: ChmelikTom Date: 2021.08.0408:38:01
Date:
-04'00�
r
oo
N
O
N
Packet Pg. 1404
APPLICATION AND CERTIFICATE FOR PAYMENT
Coder
AIA DOCUMENT G702 County�
16.E.1.d
TOOWNER Collier County Water Sewer District PROJECT: Western FM Interconnect
Project
3339 Tamiami Tra I E #302.
Naples, FL 34112
_______________
APPLICATION NO.: 4 (Final)�ORIGINAL CONTRACT TIME
30Q;
PERIOD FROM: 6130120201APPROVED WEATHER TIME
01
FROM: Metro Equipment Service. Inc ENGINEER OF RECORD CEI-. Hole MonteS (HM)
I PERIOD TO: 10/2220201 APPROVED C.O. TIME
601
9425 SW 72nd St, Ste#150 950 Encore Way
PROJECT ?IOS,: 72009.11CONTRACTTIME TO DATE
3601
Miami. FL 33173 Naples, FL 34110
;CONTRACT DATE: 1012212020: TIME USED TO DATE
360;
:CONSTRUCTION START DATE- 10128/20191 ESTIMATED COMPLETION
10122/2020g
CONTRACTOR'S APPLICATION FOR PAYMENT
T-�cundersip, dContractorc,rtiGesthatmihebecto£theCanoactoesknowlcdge.iafor-
Application is made for payment assla—below, in connecnonwith the Coin-
oration and belief the Work covered by this Applicotion for Paymcnr has been completed
Con[inmuen Shra. AIA Document G70,1, is coached.
in..order r with the Contract Docurneats, that all amounts have been paid by the
Convector o work for which previous Crniftcates for Payment motto issued and pay-
l. ORIGINAL CONTRACTSUM $ 3,293,020.00
meats form the own Ind that ciirmar payment shown herein is now due.
2. Net change by Work Direcdrts •••»•,...•W •• _•_•.•_._• $0.00 CONTRA Metroe pmQst Inc
/fix/vim
3. CONTRACT SUM TO DATE (Line I +2) $3.293,020.00 By t `I' I / D_ 1111'_021
4. TOTAL COMPLETED&STORED TO DATE $3,207,932.68 Statc of-
.. ........
iCoturnnGon G703i Counry of :'�;:7�,p•; M10.071ASEARAND
Subscribed .worn to befox ��'� .� NotaryFublic-Stateof Florida
y I�CI�c.� , Z� L ( - Commission p GG 09477E
5. RETAiNAGE: me - der of _ M Comm_Ex res May 1.2021
a. 0.01. ofCo.ple dWork $U.UU _, ,.,• a bca Y Pi Y
(Columns D - Eon 0703) I�`l�lj, �~'�"�"~r ���� Kondedlhragh NaC cal Nouiry/mn.
Notary Public:
b. 0% ofSlorcdMaterial $U.VU My Conunissioncapues. OS_C.1 _ ZC Z _
(Coln.. F..G703) RECEIVED --
ToutRewinagc(Line So-5bor ENGINEER'S CERTIFICATE FOR PAYMENT
Toul inColm— I ofG703)
6. TOTAL EARNED LESS RETAINACE: $3,207,932.68
Lim 4 less Lint 5 Total. •"._•".»•».»• -._......._...
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT
tLin:6 from pri-Cevificam) S2,268,535.52
9. CURRENT PAYMENT DUE $939,397.1fi
9. BALANCE TO FINISH, INCLUDING RETAINAGE
(Lieu 3 less Line 6)
S85.087.32
WORK DIRECTIVE SUMMARY
ADDITIONS
DEDUMONS
Total chanbus app ..M in
previous months by Owner
$0.00
Total approved this Month
TOTALS
0.00
OAO
NET CHANGES by Work Duccnves,
TO _00
In accordance with the Comma Documents, based on on -situ obscivations mid dw dare MAR 1 ZO Z I
compnsing this application, the Engineer oetti6es to the Ovmer that to the best of llic
Enl.�atefs ktiowtedge. information and belief cue Work rpapmpxssed as indicated, the
gnalityof the Work is in accordance with the Contract Documents and she Contractor r'1
isentitledtopaytaent fthe AMOUNT CERTIFIER HOLE MONTES, INC.
AMOUNT CERTIFIED $939,397.16
fAfrach trplanation rfam unr cerrifred d�ersfrom rhr amountappliedfor. lniriat
all figures on rhisAppN.dan and an Continuarian Sheer rhar are changed ro
conform ro rde amoum re dfied.)
Project Manager Date:
On��aw-scryanlr 3�llzaz
CEICEI Engi at- K etc
City En&e- Date,
This Cenifieatc is not negotiable. THEAMOUNT CERTIFIED is payable only to the Con-
traclor named herein. Issuance. Payment and acceptance of payment arc without
prejudice to any rights of the Owner or Contractor under this Contract.
19
CONTINUATION SHEET
AIA D...— G—, APPLICATION ANO CERTIPICA=OR PAYMENT,
cwWivin6 Cwwcwts yiPnN C�mtio¢, is nNnchM
ottcol��,l�„conmorsllmrnr<w�nae�r m�11�m�v�PPiy.
Cl*"
County
d (Piwi)
10)22?=0
womccnw 73009.1
-12, 16.E.1.d
tom-
����®����■���®�
looms".
momyrnn-91090MM,
T
co
N
O
N
N
N
LL
CL
7
Y
V
m
m
T
V
m
LL
4)
t
L
d
Q
Lfl
N
O
r
C
t
V
R
20
CONTMATION SHEET
AIA Daument G74:. APPLICATIONAND CERTIFICATEFOR PAYMENT.
mmmwns CwrmctMv siEncd Ccrtiticetior. it apechcd
IW22?A20
u. cm— Ih-re-pew wp y-
�wOlASlty
wam.Tvm
]2oo9.I
A
I B
C
D
E
F
G
H
1
WQRKCQMPLEIFA
MAn6 l
l0'fAL
w
DESCRIIrtION DP WORK
DN
QOANitlV
LMOD
DID
ORT
DIP
VALUE
QO VnNTiY
QIINiIPY
QUA.YIIIY
ODMPLEIID
COMPLEfEO
pRESPNTI.V
CfOFLD
COMPLE'PED
ANOSTQRGP
(G1
BALANCE
TO FD31t11
RCI'AMnGE
EIF VnAIADLE
PRICE
COMPLEfFA
THIS
pER100
WMPLLTDD
(P AEI PROM
PREV. nFC.
PERIOD
MOT nu
DOR EI
ID'G�F)
fc-c)
RnTrl
PROJECT TIMIi SUMMIiARY
ORIGINAL CONTRACT TE4¢
300
APPROVE➢WFATIFERTHANGE ORDERDAYS
60
TOTALCONTRA —IETO DATE
360
CONTRACT TIME USED TO DATE
360
Au oocumENi aTw•coNMuamn SI-11 O]
O
CL
5D
L
4)
m
L
N
.r-
E
O
N
d
C,1
d
co
r+
C
N
E
d
7
V
O
L
a
T
oo
N
O
N
N
N
LL
CL
7
Y
O
m
T
V
O
LL
O
t
L
d
6�
Q
N
O
r
C
E
t
V
R
21
16.E.1.d
C',QMeT 4Z;0-94V1ty
Instructions
Auer the Fact Form
As per section 27 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such 'After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Dave Closas
Division: Facilities Management
Division Director: Ed Finn
vendor Name: QGrady Minor
Amount: $14,31 p
1contract#:16-6622
Purchase Order:4500176296
Why is this deemed a non -compliant purchase? Choose one,
Contract Z
Ordinance ❑
Manua! ❑
P-Card ❑
Other ❑
Details of Purchase: Explain the circumstances behind this purchase.
PSD, Parks and Recreation, and the County Manager Office, requested an additional dog park
and a new National Fitness Campaign Pavilion be added to BURP Phase 1. Funds were
available in the design allowance fees to fund the change.
A work directive was issued to fast track the additional design services for the dog park and
National Fitness Campaign pavilion. The work began prior to executing an Amendment for new
work, as required by contract.
Action Required. What are you asking to be done to remedy the situation, include list of invoices if applicable?
Request the board to approve payment of the invoices totaling $14,310.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
The Facilities Management Division(FMD) has completed the Procurement training in July and
has better understanding for the use of amendments and work directives and will ensure the
proper contract administration is executed and coordinated with Procurement.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by:
DeNf, cos-s
Signature: h
Date:
Division Director:
Ldw
i=tn
Signatur .
Date:
Z5�� -/--- 0/�/
Revised 06/17/2021
00
N
O
N
Packet Pg. 1408
22
16.E.1.d
GradyNlinor
Q. Grady Minor & Associates, P.A.
3800 Via Del Rey
Bonita Springs, FL 34134
239-947-1144
Collier County Board of County Commissioners
Clerk Finance Department
3299 Tamiami Trail East, Suite 700
Naples, FL 34112-5749
Billing Periodl2/26/20 to 05/28/21
Invoice number 80209
Date 06/23/2021
Project CCU215A Big Corkscrew Island
Regional Park
PO #4500176296; Project #80039; Contract #16-6622; NTP Date: 03/17/17 ; End Date: 04/26/22
Work Performed for: Facilities Management Project Manager: James Morton
- Continue to coordinate with CEI on construction issues
- Continue to coordinate with contractor
- Continue shop drawing review
- Attend virtual meetings (1 X per week)
- Work on WD's, pay applications and RCO's
- Prepare inspection reports
Review test reports
- Continue to work with design team on soils issues
Continue construction Phasing Plan (CPP) application
Contract
Percent
Total
Remaining
Prior
Current
Description
Amount
Complete
Billed
Percent
Billed
Billed
Task 1 Concept Plan and Coordination
244,478.00
100.00
244,478.00
0.00
244,478.00
0.00
Task 2 30% Schematic Design
554,971.00
100.00
554,971.00
0.00
554,971.00
0.00
Task 3 60% Design Development
668,017.00
100.00
668,017.00
0.00
668,017.00
0.00
Task 4 90% Construction Documents
641,973,00
100.00
641,973.00
0.00
641,973.00
0.00
Task 5 Permitting
381,526.00
100.00
381,526.00
0.00
381,526.00
0.00
Task 6 100% Construction Bidding
182,088.00
100.00
182,088.00
0.00
182,088.00
0.00
Task 7 Ancillary Tasks (TIM)
134,100.00
99.93
134,000.00
0.07
134,000.00
0.00
Task 8 Post Design Services (TIM)
405,969.00
100.00
405,951.50
0.00
405,951.50
0.00
Dog Park & Fitness Pavillion (TIM) CO
14,310.00
72.34
10,352.50
27.66
0.00
10,352.50
#6
Post Design Services CO #5
180,672.00
77.50
140,023.02
22.50
0.00
140,023.02
Task 9 Allowances (TIM)
0.00
0.00
0.00
0.00
0.00
0.00
Task 10 Project Administration (TIM)
0.00
0.00
94,870.00
0.00
94,870.00
0.00
Task 11 Reimbursables (Actual)
28,000.00
45.53
12,748.22
54.47
11,521.55
1,226.67
Total
3,436,104.00
101.02
3,470,998.24
-1.02
3,319,396.05
151,602.19
0
a
a�
a�
ca
L
r
N
.S
E
R
N
N
m
U)
r
c
m
E
am
L
U
0
L
r
00
N
0
N
N
N
LL
Q
7
Y
U
M
m
ca
u_
aD
t
.r
L
d
Q
m
N
0
c
m
E
t
U
ca
r
r
Q
Collier County Board of County Commissioners Invoice number 80209 lnvd Packet Pg. 1409
Collier County Board of County Commissioners
Project CCU216A Big Corkscrew Island Regional Park
23 Invoice number
Date
16.E.1.d
80209
06/2312021
Professional Services
Billed
Tours
Rate
Amount
Project Administrator
26.50
70.00
1,855.00
Inspector
46.00
70.00
3,220.00
Project Manager
99.00
145.00
14,355.00
Reg. Landscape Architect
36.50
135.00
4,927.50
Designer
2.75
95.00
261.25
Senior Engineer
290.00
135.00
39,150.00
Senior Designer
170.25
115.00
19,578.75 Q-
aD
Professional Services subtotal 671.00
83,347.50
Reimbursables
ca
Billed N
Units
Rate
Amount E
24x36 Blacklines
Fire Plows
Reimbun
Consultant Services
Consultants
18.00 1.60
28.80
E
1.00 200.00
200.00
N
228.80
m
Billed
rn
Units
Amount
c
am
10.00
68,025.89
m
L
0 Invoice total
161,602.19
0
d
r
O
N
O
N
N
N
LL
!Z
7
Y
V
R
m
T
V
fU
LL
N
t
L
d
Q
N
O
C
N
E
t
V
R
a+
a+
Q
Collier County Board of County Commissioners Invoice number 80209 Inv Packet Pg. 1410
Panes 9 M'7
�� 16.E.1.d
CO le-r C2`t ounty Collier County
Administrative Services Department After the Fact Form
Procurement Services Division
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Barry Williams
Division: Parks and Recreation
Division Director:Kim Grant
Vendor Name: Devoe Collision
Amount: $500.00
Contract #: N/A
Purchase Order: N/A
Why is this deemed a non -compliant purchase? Choose one.
Contract
Ordinance
Manual ❑
P-Card ❑
Other
Details of Purchase: Explain the circumstances behind this purchase.
Conservation Collier was involved in a single vehicle accident in November of 2020. The $500
deductible for the vehicle repair at Devoe Collision was not paid on 4/30/21 when the vehicle
was picked up. Subsequent email communications for responsibility of payment between
involved stakeholders in May delayed payment. This confusion created an underpayment on the
account that was brought to the attention of OVS on 9/20/21.
Of note, the procedure on how vehicle collision deductibles are to be paid was changed effective
10/1/2020 to require Divisions to pay the deductible amount with a pcard at the time the vehicle
is picked up after repairs covered by the County vehicle insurance. This underpayment was
likely due to it being a new process at that time.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Conservation Collier staff is requesting permission to pay the outstanding invoice via purchase
order.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
OVS will remind all relevant stakeholders in PSD that deductibles should be paid at the time of
service delivery (vehicle pickup) via P-Card. OVS will work with relevant county stakeholders to
refine and clarify the process of deductible payment at the time a vehicle is picked up from a
repair business.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Barry Williams
Digitally signed by Williamsearry
Signature: WIIIIamsBarry Date 2021.09.3013:56:57
oa'o0'
Date:
}
Division Director: Kl m Grant
Signature: Grant Kimberley Dagltall021.09.27 7:30:1Grant_04.oey
Date: 2021.09.27 17:30:11-04'00'
Date:
00
N
0
N
Packet Pg. 1411
25
16.E.1.d
'tom'
® GMC
SERVICE DEPARTMENT HOURS
3/31/2e 80tatus 1
� ' Date -
4 / 2 9 / 21
Pre - Invoi
DeXBUICK SUBARU. 7:30 a.m. to 6:00 p.m.
Monday - Friday
Mileage In
Mileage Out
8:00 a.m. l0 3:00 p.m. Saturday
1411 Solana Rd Naples, FL 34103
29964
2 9965
Phone: (239) 649-1400
Service Advisor
BONNIE HAMM/B332
30 DAYS COLLIER COUNTY FLEET M
''Vehicle
Identification Number
2901 COUNTY BARN RD 239-252-4118
1FTEXIEBOJFB60122
PO 4500207881�-
NAPLES, FL 34112-2302 239-252-22770.
L
Year Make Model
M"
0
2018 FORD TRUCK F-150
4WD SUPERCAB
CC2-1741 TF4287
1"
a)
�a
L
DESCRIPTIONOF . PARTS
AMOUNTN
Cell: 239-537-6402 AR 93537
c
E
#1 - 61BUZ: BODY SHOP REPAIRS
REPAIR AS PER ESTIMATE
Tech: RICKY ZANTELLO (326)
1805.•2
Installed FL3Z9627841A :PANEL
1@734.40
734.
m
Installed FL3Z9925622AA :DECAL
1@60.00
60.
Installed FL3Z99292A23AA :SHIELD
1@17.37
17.
Installed FL3Z9928261B :BRACE
1@56.03
56.
E
Sub Total: 2672.80
0
--------------------------------------------------------------------
p
#2 - 63BUZ: REFINISH BODY SHOP
a
REFINISH AS PER ESTIMATE
r
Tech: SETH SWANSON (341)
220.
N
Sub Total: 220.40
N
--------------------------------------------------------------------
Paint & Materials
127.
N
N
--------------------------------------------------------------------
10% Parts Discount
-86.
Q.
Y
V
m
T
V
t4
U-
d
L
r�
L
Q
N
O
r+
SERVICE: ALL ORIGINAL EQUIPMENT REPLACEMENT PARTS HAVE A 2 YEAR OR
LABOR
2025.1
N
PARTS
9 9 5 . •
E
24,000 MILE WARRANTY (LABOR MAY APPLY)
BODY SHOP: ALL REPLACEMENT PARTS ARE GUARANTEED AS SPECIFIED BY
DEDUCTIBLE
f00
INDIVIDUAL MANUFACTURER'S WARRANTY. COLLISION LABOR AND PAINT ARE
GUARANTEED FOR AS LONG AS YOU OWN THIS VEHICLE.
SUBLET
Q
DISCLAIMER OF WARRANTY
The only warranties applying to this part(s) are those which may be offered by the
SHOP SUPPLIES
HAZARDOUS MATERIALS
manufacturer. Manufacturer's parts and related labor are guaranteed for 12 months or
12.000 miles, whichever comes first. The selling dealer hereby expressly disclaims all
warranties, either expressed or implied, including any implied warranties of merchantibility
SALES TAX OR TAX I.D. XXXXXXXXXX52C4
or fitness for a particular purpose, and neither assumes nor authorizes any other person
to assume for it any liability in connection with the sale of this part(s) and/or service.
SPECIAL ORDER DEPOSIT
DISCOUNTS
— 8 6
Buyer shall not be entitled to recover from the selling dealer any consequential damages,
damages to property, damages for loss of use, loss of time, loss of profits or income, or any
2934 1
other incidental damages.
TOTAL DUE
NO RETURN ON ELECTRICAL OR SAFETY ITEMS OR SPECIAL ORDERS.
X0 201 G DEALERTRACK TECHNOLOGIES - D..I-hJP Apph�l- G"D F� acket •
26 16.E.1.d
NewmanJeffrey
From:
BakerBrandon
Sent:
Monday, May 17, 2021 8:53 AM
To:
FasuloJames
Cc:
BrownAraqueSummer; SeguraChristal
Subject:
RE: 41-11132010866 / CC2-1741
Deductible owed to vendor is $500.00.
Thank you,
Brandon Baker
Risk Analyst
(::;o*e-,-r C;ouvit�y
Risk Management Division
3311 Tamiami Trail E, Bldg D, Naples, FL 34112
Ph: 239-252-8732 Fax: 239-252-8048
Take the Risk Management Customer Survey
Please use your Whone to access the below QR Code. Aim at it as if you were taking a picture of it; the Survey link will
pop up. Clink on the link to access the survey!
Or .... Click the link below to rate our interaction:
TAKE THE SURVEY
From: FasuloJames
Sent: Friday, May 14, 2021 1:14 PM
To: BakerBrandon
Cc: BrownAraqueSummer; SeguraChristal
Subject: RE: 41-11132010866 / CC2-1741
Brandon Here is the completed info for: 41-11132010866 / CC2-1741 Please make payment to the vendor Devoe
Collision, Less deductible. Please advise of deductible owed to the vendor, for the responsible department. ($500)
Jnmes FGISRLO
F`Leet MRLwtewawce .supew�sor
i
Packet Pg. 1413
27 16.E.1.d
Ca�ier County
Fleet Management Division
*** Keep Collier Running ***
NOTE: Email Address Has Changed
2901 County Barn Road, Naples Florida 34112
Phone: 239.252.4118
Cell: 239-537-6402
Fax: 239.252-2809
lames.fasulo@colliercountyfl.gov
J
c�wrlrum
From: BakerBrandon <Brandon.Baker@colliercountyfl.gov>
Sent: Friday, November 13, 2020 4:15 PM
To: BertgesJodie <Jodie.Bertges@colliercountyfl.gov>; EifertJohn <John.Eifert@colliercountvfl.gov>; FasuloJames
<James.Fasulo@colliercountvfl.gov>; MenendezMario <Mario.Menendez@colliercountvfl.gov>; MillsClete
<Clete.Mills@colliercountyfl.gov>
Cc: BrownAraqueSummer <Summer.Arague@colliercountvfl.gov>; SeguraChristal <Christal.Segura@colliercountvfl.gov>
Subject: 41-11132010866 / CC2-1741
Good evening Fleet,
Please fill out the attached damage determination form and return to me.
Thank you,
Brandon Baker
Risk Analyst
Risk Management Division
3311 Tamiami Trail E, Bldg D, Naples, FL 34112
Ph: 239-252-8732 Fax: 239-252-8048
Take the Risk Management Customer Survey
Please use your iPhone to access the below QR Code. Aim at it as if you were taking a picture of it; the Survey link will
pop up. Clink on the link to access the survey!
N
O
O
O
ca
N
E
R
N
N
V
d
U)
r
C
d
E
m
O
a
r
00
N
O
N
N
N
LL
a
U
M
m
ca
U-
aD
Z
L
d
Q
m
N
O
C
N
z
U
a
r
Q
Packet Pg. 1414
28 16.E.1.d
or. ... Click the link below to rate our interaction:
TAKE THE SURVEY
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
0
a
a�
L
i
Y
L
r
N
.S
E
R
N
N
V
d
U)
r
C
d
E
d
L
U
0
L
r
00
N
O
N
Packet Pg. 1415
Collier County
Administrative Services Department
Procurement Services Division
29 16.E.1.d
Collier County
After the Fact Form
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Tom Slvert
Division: PUEPMD
Division Director:Tom Chmelik
vendor Name: Mitchell & Stark
Amount: $10, 635.52
FContract#: 19-7666
Purchase order: 4500201866
Why is this deemed a non -compliant purchase? Choose one.
Contract W]
Ordinance
Manual
P-Card
Other
Details of Purchase: Explain the circumstances behind this purchase.
A discrepancy between the drawings and specifications created the following issue. The contractor"s electrical subcontractor submitted
an electrical panel with a NEMA 1 designation in accordance with the project specifications. The submittal was rejected by the electrical
sub -consultant as it did not conform with the drawings that indicated a NEMA 3 panel was required. The vendor indicated that they
complied with the specification and stated that their bid price was based upon the specification as specifications take precedence over
the drawings. The electrical sub -consultant disagreed and stated that the vendor should have quoted the more stringent requirement or
requested clarification prior to bid. A NEMA 3 panel is required, because a NEMA 1 panel would not provide adequate splash and dust
protection. The electrical sub -contractor resubmitted the item with the NEMA 3 designation with no indication of pursuing any additional
cost. This issue occurred in mid 2020 and the County PM was not aware of the issue as it was being handled between the electrical
sub -consultant and the electrical subcontractor and their vendor. In March of 2021, the contractor submitted an invoice for the additional
cost associated with the upgrade of the panel to a NEMA 3. Based upon the information at the time, the County PM agreed that the
electrical subcontractors claim for the additional cost was warranted given Order of Precedence between drawings and specifications.
The County PM was not aware of previous correspondence between the sub -consultant and electrical sub-contractor/vendor team.
Therefore, the County PM issued a work directive for the additional cost so that a change order could be generated to access allowance
funds to cover the added cost. During an audit by the Clerk, the County PM was informed that although they understand the County PM's
approach, provision of the NEMA 3 panel was done so without the County issuing written authorization and therefore was not eligible for
payment.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Request approval of a short payment in the amount of $10,635.52.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
County PM shall inform contractors on future projects that generally accepted "Order of
Precedence" is not a given and that there may be contract language that overrides industry
standard when bidding discrepancies occur between plans and specifications.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Tom Slvert, P.E.
Digitally signed by SivertTom
Signature: SlvertTOm ate 2021.09.2910:09:54
Date:
-04'0Digitally
DivisionDirector:Tom Chmellk, P.E.
signed by ChmelikTom
Signature: ChmelikTOMDae0:2021.10.0411:13:28
Date:
-04'
r
oo
N
0
N
Packet Pg. 1416
30 16.E.1.d
Mitchell & Stark Construction Company, Inc,
9009 High Cotton Lane
Fort Myers, Florida 33905
Apri 17, 2021
Collier County Public Utilities Division
3301 E. Tamianii Trail, Bldg, H
Naples, FL 34112
Attn: Mr. Torn Sivert, P.E. - Senior Project Manager
Re: New Tamiami Well ##39
Work Directive #9
Dear Mr. Sivert,
We have completed the work described in Work Directive ##9. The Time & Material cost
for this work was 510.788.00. This additional cost is associated with the VFD enclosure
type change. I have attached a cost breakdown with backup documentation from TMA.
If you have any questions or confinents please give nic a call.
Sincerely,
Mitchell & Stark Const, Co., Inc.
Michael P. Westhafer, P.E., V.P.
"Cofatl•actojs and Enghteels since 1955 "
An Equal OPportuiiiity Employer
Packet Pg. 1417
31
16.E.1.d
New Tamiaml Well #39
VFD Enclosure
Cost Summary
S10,788.00
Direct Labor
Other Olrect
Activity
Unit
Quantity
and
Materials Equipment
Material
w/ Tax
and General OH
Subcontract & Markup
Emit
0.00
Price
Total
TMA
Is
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10258.00 440.00
10698,00
1069a'D0
Project Manager
hr
1,00
0.00
0.00
0.00
0.00
0.00
Supervisor
Operator
hr
0.00
94.00
55,00
0,00
0100
90.00
9
Pipe
hr
p.00
50.00
0.00
55.0ti
0.00 _
0.00 N
aborearyef
hr
hr
0.00
0,00
AO.Oo
0.0D
50.00
0.00
0.00
John Deere 120 Excavator
hr
0.00
30.00
130.00
0.00
30.00
30.00
0.00 Q
Pickup & Misc. Tools
hr
0.00
60.00
O.OR
0.00
130,00
y
0,00 L
0.00
60.00
0.00
0,00
0.00
0.00
O,00
0.00
0.00
0.00
10788.00 "tI
Packet Pg. 1418
32
16.E.1.d
r%e
Tectrnlcai Management Associates
TOChnicat Management Associates
10251 Metro Parkway, Suite 118
Fort Myers, Florida 33986
Tel: 239.437-9582
E-mail: 6slirrtetes@trrmaconnects.com
Billing address:
Involce date: Mar. 17.2021
INV(NCE NO
PURCHASE ORDER:
TRA PROJECT g. 1166
PROJECT DESCMPTION: Well 39
Page number: ,
Bile address:
Attn: Asoount
Gentler unts Board Of COUnty Commissioners
PayablcommissionersC41tfeF Co. Hoard of County commissioners
3299 Tamiaml Trail E, Ste 700 Atin: Accounts Payable
Naples, Florida 34112-5749
Client Notes
Worts Wractive 1
Name 1 to Nema 4X
Total
Malarial Markup
Subtotal
State Tax
Total
(01o.000 %)
(@ 7.000 %)
1 E 8,9oo.ob $,800.00
556.50
6,121.50
389.55
$6,611.05
4 c5zF
415U
AqL' 4r":?
$In 1,2z;S --
Packet Pg. 1419