Agenda 10/26/2021 Item #16A 9 (Contract #20-7710 Change Order No. 1 w/Atkins North America)10/26/2021
16.A.9
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 1 to Contract Number 20-7710, "Plantation Island
Waterways Pre -Design Study" with Atkins North America Inc. (Project Number 60238), to extend
the length of the contract by 95 days.
OBJECTIVE: To extend the length of the contract to allow additional time due to additional surveying
required necessary via the grant to complete the goals of the "Plantation Island Waterways Pre -Design
Study" Project and, to promote the most efficient use of time and resources and proceed in a fiscally
responsible manner.
CONSIDERATIONS: On January 12, 2021, the Board approved Contract Number 20-7710 (Agenda
Item 16A30) for $423,404.00, with Atkins North America Inc. Change Order No. 1 is requesting
additional 95 days to the complete the contract scope. A stop work order was issued on September 7,
2021. This change order is necessary to allow for additional surveying of the waterways. The existing
vegetation required a Florida Department of Environmental Protection permit for trimming in order to
complete the contracted scope. This time extension will allow for the survey to be completed and
incorporated into the pre -design plans of this project.
FISCAL IMPACT: This change order will not increase the cost of the project
GROWTH MANAGEMENT IMPACT: This project is consistent with the goals and objectives of the
Stormwater Element of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality and requires majority vote for Board approval. -JAK
RECOMMENDATION: To approve Change Order No. 1 to Contract Number 20-7710, "Plantation
Island Waterways Pre -Design Study" with Atkins North America Inc. (Project Number 60238), to extend
the length of the design contract by 95 days.
Prepared By: Brittany Lazo, Stormwater, Capital Project Planning, Impact Fees, and Program
Management Division
ATTACHMENT(S)
1. Atkins 20-7710 Change Order #1 - CAO 4500209451 (PDF)
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16.A.9
10/26/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.9
Doe ID: 20155
Item Summary: Recommendation to approve Change Order No. 1 to Contract Number 20-7710,
"Plantation Island Waterways Pre -Design Study" with Atkins North America Inc. (Project Number
60238), to extend the length of the contract by 95 days.
Meeting Date: 10/26/2021
Prepared by:
Title: — Capital Project Planning, Impact Fees, and Program Management
Name: Heather Yilmaz
09/21/2021 2:15 PM
Submitted by:
Title: Director — Capital Project Planning, Impact Fees, and Program Management
Name: Matthew McLean
09/21/2021 2:15 PM
Approved By:
Review:
Growth Management Operations Support Jeanne Marcella
Growth Management Department Lissett DeLaRosa Additional Reviewer
Procurement Services
Ana Reynoso Additional Reviewer
Procurement Services
Sandra Herrera Additional Reviewer
Procurement Services
Sara Schneeberger Additional Reviewer
Capital Project Planning, Impact Fees, and Program Management Matthew McLean
Growth Management Department
Lisa Taylor Additional Reviewer
Capital Project Planning, Impact Fees, and Program Management Ian Barnwell
Procurement Services
Catherine Bigelow Additional Reviewer
Capital Project Planning, Impact Fees, and Program Management Matthew McLean
Growth Management Department
Trinity Scott Transportation
Office of Management and Budget
Debra Windsor Level 3 OMB Gatekeeper Review
Office of Management and Budget
Susan Usher Additional Reviewer
Grants
Therese Stanley Additional Reviewer
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
County Manager's Office
Amy Patterson Level 4 County Manager Review
Additional Reviewer Skipped
Completed
09/22/2021 3:45 PM
Completed
09/23/2021 11:18 AM
Completed
09/23/2021 11:57 AM
Completed
09/27/2021 8:47 AM
Additional Reviewer
Skipped
Completed
09/28/2021 10:05 AM
Additional Reviewer
Completed
Completed
09/29/2021 8:35 AM
Additional Reviewer
Completed
Completed
10/11/2021 8:49 AM
Completed
10/11/2021 11:55 AM
Completed
10/13/2021 11:33 AM
Completed
10/13/2021 2:12 PM
Completed
10/13/2021 2:21 PM
Completed
10/18/2021 9:38 AM
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16.A.9
10/26/2021
Board of County Commissioners Geoffrey Willig Meeting Pending 10/26/2021 9:00 AM
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colvier County
❑ Contract Modification
® Work Order Modification
16.A.9.a
Procurement Services
Change Order Form
Contract #: 20-7710 Change #: 1 Purchase Order #: 4500209451 Project #: 60238
Contractor/Firm Name: FAtkins North America Inc. Contract/Project: Plantation Island Waterways Pre -Design Study
Project Manager Name:
Brittany Lazo Division Name: Capital Project Planning, Impact Fees & Program
Original Contract/Work Order Amount
$
423,404.00
01/12/21 16A30
Original BCC Approval Date; Agenda Item ;
Current BCC Approved Amount
$
423,404.0
01/12/21 16A30
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$
423,404.00
9/10/2021
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$ 0.00
0.00%
Total Change from Original Amount
Revised Contract/Work Order Total
$
423,404.00
0.00%
Change from Current BCC Approved Amoui
Cumulative Changes
$
0.00
0.00%
Change from Current Amount
I Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed 2/12/2021 Original 9/10/2021 Last Approved 9/10/2021 Revised Date TBD
Date Completion Date Date (Includes this change)
# of Days Added 95 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
This project is currently on a Stop work order with three (3) days remaining.
1. This change order will add 95 days to the contract to allow for the additional surveying of the
waterways.
2. This was not included in the original contract because the site conditions did not indicate
additional surveying was needed.
3. If the changes are not approved, quality of the pre -design plans will likely be inadequate to meet
the goals and requirements of this grant funded project.
OgiWy ayn0 try laznBniny
Prepared by: -LazoB-----..
Date:
(Brittany Lazo, Project Manager, Capital Project Planning, Impact Fees & Program Mgt.)
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out o j -r related to the ch �j e set forth herein, including claims for impact and delay costs.
Accepted by:
(Mark E
Atkins North America Inc.)
Gerald N. Kurtz Digitally signed by Gerald N. Kurtz
Approved b Date: 2021.08.18 12:43:57-04'00' Date:
(Gerald N. Kurtz, PE, Prinicple Project Mgr., Capital Project Planning, Impact Fees& Program Mgt )
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
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16.A.9.a
Approved by: Matthew McLean DNB 202.08.1'8Y','6°;440 O; a0111erCoi�.,'v'I.9oV.CN-Ma,1hew M�L�a�
(Division Director)
Digitally signed by
ScottTrinity
>� cottTrinity Date:2021.09.08
14:19:52-04'00'
Approved by:
(Trinity Scott, Deputy Department Head)
Sc h n ee be rg e rSa ra Digitally signed by SchneebergerSara
Date: 2021.09.20 14:57:15-04'00'
Approved by:
(Procurement Professional)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
Date:
Date:
Date:
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16.A.9.a
Change Order/Amendment Summary
CO#
AMD#
Description
COST
TIME
Justification
Additive (+)
Deductive (-)
Days
Added
New
Amount
1
Add 95 days
0
0
95
305
Additional time is requested to
survey the waterways.
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
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ATKINS
August 17, 2021
16.A.9.a
Atkins North America, Inc.
4030 West Boy Scout Boulevard, Suite 700
Tampa, Florida 33607
Telephone: +1.813.282.7275
www.atkinsgiobal.com/northamerica
Brittany Lazo
Associate Project Manager
Capital Project Planning, Impact Fees & Program Management Division
2685 South Horseshoe Dr.
Naples, FL 34104
RE: Plantation Island Waterways Pre -Design Study
Contract No. 20-7710
Purchase Order/Work Order No. 4500209451
Collier County Project No. 60238
Brittany,
This letter is to request Collier County for a time extension of 95 days for the above -mentioned
project. The reason for this request is to be sure we meet the County's grant expiration date after
allowing for additional mangrove trimming (not known during project scoping) within the
project area which is being conducted as part of a separate County project.
This project is as important to us as it is to the County and this extension will allow Atkins to
assist the County in successfully meeting the grant requirements while creating a pre -design
study for the citizens of Plantation Island that has the best opportunity to move forward. Please
call me if you have any questions. Thank you for working with Atkins on this project.
Sincerely,
ATKINS
Mark Erwin, P.E., CFM
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