SPC Minutes 10/03/2021PELICAN BAY SERVICES DIVISION
AD HOC STRATEGIC PLANNING COMMITTEE MEETING
MARCH 3, 2021
The Ad Hoc Strategic Planning Committee of the Pelican Bay Services Division met on
Wednesday, March 3 at 1:00 p.m. at the Club Pelican Bay, 707 Gulf Park Dr., Naples, Florida
34108. The following members attended.
Ad Hoe Strategic Planning Committee Joe Chicurel
Michael Fogg, Chairman Nick Fabregas
Pelican Bay Services Division Staff
Neil Dorrill, Administrator
Chad Coleman, Operations Manager
Darren Duprey, Assoc. Project Manager
Karin Herrmann, Operations Analyst
Lisa Jacob, Project Manager
Barbara Shea, Administrative Assistant
Also Present Denise McLaughlin, PBSD Board
Mike Kitchen, Pelican Bay Foundation Susan O'Brien, PBSD Board
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Audience comments
5. Review of latest site plan approved by the PBF Board on Feb. 19
6. Review of Operations Bldg. — size, space utilization, costs, etc.
7. Other committee member comments
8. Adjournment
ROLL CALL
All members were present and a quorum was established
A APPROVAL
Mr. Fabregas motioned, Dr. Chicure l seconded to approve the agenda as
presented. The motion carried unanimously.
AUDIENCE COMMENTS
Ms. O'Brien commented that at the Feb. PBSD Board meeting, Mr. Dorrill stated that there
was nothing new to report on the maintenance facility project and he reported on the possibility of
the Club Pelican Bay sharing in the cost to improve Watergate Way. She commented on the slide
show presented to the PBF Board on Feb. 19 for site plan approval, which included major changes
in the maintenance facility project, including a FEMA requirement for the reconstruction of
Pelican Bay Services Division Ad Hoc Cost Saving Strategies Committee Meeting
March 3, 2021
Watergate Way. She suggested that the board be provided updates on this project and its estimated
costs in real time.
Ms. McLaughlin thanked Mr. Kitchen for making the presentation to the PBF Board,
REVIEW OF LATEST SITE PLAN APPROVED BY THE PBF ON FEB. 19
Mr. Fogg provided a brief review of the progress of the maintenance site project over the
past several years. He reported that most recently, on Feb. 19, Mr. Kitchen provided a presentation
on the site plans for the project to the PBF Board for approval. This powerpoint presentation was
included in the agenda packet in its entirety. The site plans were approved by the PBF Board. Mr.
Fogg commented on the possibility of a cost -shared Watergate Way road improvement project
with the Club Pelican Bay after the completion of the maintenance site project. Mr. Fogg
commented on the cost savings to be achieved by demolishing the existing maintenance building,
clearing the site, and renting trailers to temporarily house the employees and equipment during the
construction phase. Mr. Coleman noted that the County Public Utilities Division has no FY2021
budget to complete any of their planned site improvements this year.
Mr. Kitchen provided a review of the site plan presentation made to the PBF Board.
Highlights of his comments included the following.
• The site plans are based on the needs of the PBSD and the County over the next 10 years.
• The PBF Board approval provides the County and the PBSD the right to proceed with
building according to these site plans. FEMA requirements are included in the plans.
• The County has agreed to paint the large storage tank to match the roofs of the new
replacement buildings.
• The next steps in the process would be to complete the plans of (1) the interiors of the
buildings and (2) the site landscaping.
• Davidson Engineering is the engineer of record on this project.
• The replacement building may alter the view of the residents of the Chateaumere Towers,
REVIEW OF OPERATIONS BLDG.
Mr. Fogg provided and discussed proposed schematics of three interior designs of the
maintenance building (added to the record) which included the original design at 4,801 square feet,
and two alternate options with a smaller footprint at 4,407 square feet (Option "A") or 3,888 square
feet (Option "B"). Mr. Coleman noted that an architect from Welsh Commercial Real Estate
Services estimated that cost savings from the original interior design would be $25-40,000 for
Option "A" and $55-90,000 for Option "B." Mr. Coleman commented that Option "A" is staff's
recommendation.
Davidson Engineering estimates for Phases 0, 1, 2, and 2A were provided to the committee
and added to the record. Mr. Coleman commented on the engineer's estimate of $472,000 for
Phase 0 pre -construction site improvements, of which 50% will be paid by the County. Mr. Fogg
noted that it will be necessary to raise the elevation of the site in order to convert the property from
"a wasteland" to a well -drained property. Mr. Dorrill noted that there is no water management
system on the site at all. The County will not cost share for the work in Phases 1, 2, and 2A. Mr.
Coleman commented that the engineer's estimate for the building construction is $1.8 -1.9 million.
He recommended concrete block construction. Mr. Dorrill noted that not much cost savings would
be achieved by using pre-engineered steel.
The consensus of the committee was to proceed with Option "A" for the maintenance
building interior design plan. Mr. Dorrill noted that the architect also recommended Option "A."
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Pelican Bay Services Division Ad Hoc Cost Saving Strategies Committee Meeting
March 3, 2021
Mr. Dorrill commented that the County plans to store 30 generators to power sewage
gravity lift stations during power outages (resulting from storm events) on the site. Mr. Fabregas
suggested that staff check on whether natural gas could be brought onto the site to power our own
PBSD generator during storm events. Ms. O'Brien confirmed that there are natural gas pipes on
Gulf Park Drive.
Options for Berridge Manufacturing Company's color finishes were provided to the
committee and added to the record. Mr. Dorrill noted that approval of the roof color must be
obtained from the PBF.
Mr. Dorrill commented that the County requires an environmental survey of the site, prior
to their approval of permits. The County will require the removal of all exotics on the site. Mr.
Coleman commented that there is .18 acres of Brazilian Pepper (considered an exotic) on the site.
Mr. Dorrill commented that as the owner of the property, the County should pay for the exotic
removal on the site.
Ms. O'Brien requested that staff provides the updated estimated costs, timing, and funding
method of this project to board members at next week's board meeting.
The meetine was adiourned at 2:43
Fogg,
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Minutes approved L� as presented OR � � as amended ON � /'C7/� 9/aya/ i date