PBSD MSTBU Agenda 10/13/2021PELICAN BAY SERVICES DIVISION
Municipal Services Taxing &Benefit Unit
NOTICE OF PUBLIC MEETING WEDNESDAY, OCTOBER 13, 2021
THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON
OCTOBER 13 AT THE COMMUNITY CENTER AT PELICAN BAY, 8960 HAMMOCK
OAK DRIVE, NAPLES, FLORIDA, 34108.
AGENDA
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 7/14/21 Regular Session meeting minutes
5. Re -approval of 6/09/21 Regular Session meeting minutes
6. Audience comments
7. County Attorneys Office Sunshine Law Presentation
8. Administrator's report
a. Projects summary
9. Committee reports
a. Budget
i. Year-end financial report
ii. Update on FY22 budget
iii. Update on financing
b. Clam Bay
i. *Beach Renourishment timing and extent
ii. Clam Pass dredging
c. Landscape &Safety
i. "`Approval of landscape median improvement project
ii. Sidewalk project update
10. Chairman's Report
11. Old business
12. New business/Miscellaneous Correspondence
a. Article on PBSD Election (Denise McLaughlin)
b. Miscellaneous correspondence (Susan O'Brien)
13. Adjournment
*indicates possible action items
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO
ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND
ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A
DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 252-1355.
10/07/2021 2:00 PM
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
JULY 141 2021
The Pelican Bay Services Division Board met on Wednesday, July 14, 2021, at 1:00 p.m. at the
Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board
Michael Fogg, Chairman
Joe Chicurel, Vice -Chairman
Jack Cullen (absent)
Nick Fabregas (absent)
Susan Hamilton
Pelican Bay Services Division Staff
Neil Dor ill, Administrator
Chad Coleman, Operations Manager
Darren Duprey, Assoc. Project Mgr.
Dave Mangan
Denise McLaughlin
Susan O'Brien
Michael Rodburg (absent)
Rick Swider
Michael Weir
Karin Herrmann, Operations Analyst
Lisa Jacob, Project Manager
William Mumm, Sr. Field Supervisor (absent)
Barbara Shea, Administrative Assistant
Also Present Joshua Hildebrand, Johnson Engineering
Jane Brown, PBF Board Jim Hoppensteadt, Pelican Bay Foundation
Mohamed Dabees, 1lumiston & Moore Melanie Miller, Pelican Bay Foundation
John Gandolfo, PBF Board
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. R011 Call
3. Agenda approval
4. Approval of 6/09/21 Regular Session meeting minutes
5. Audience comments
6. Administrator's report
a. Projects summary
b. June financial report
Committee reports
a. Clam Bay
i. *Beach Renourishment
ii. *Clam Pass
b. Landscape & Safety
c. Water Management
8. Chairman's Report
a. Timeline and amount for borrowing funds
9. Old business
10. New business/Miscellaneous Correspondence
Pelican Bay Services Division Board Regular Session
July 14, 2021
a. Miscellaneous correspondence (Susan O'Brien)
11. Adjournment
ROLL CALL
Mr. Cullen, Mr. Fabregas, and Mr. Rodburg were absent and a quorum was established.
Ms. McLaughlin motioned, Ms. Hamilton seconded to approve the agenda as
presented. The motion carried unanimously.
IMs. Hamilton motioned, Ms. McLaughlin seconded to approve the 06/09/2021 I
regular session meeting minutes as presented. The motion carried unanimously.
AUDIENCE COMMENTS
None
ADMINISTRATOR'SREPQRT
PROJECTS SUMMARY
Mr. Dorrill commented on the July 9 projects summary, included in the agenda packet, as
follows.
• The Phase 1 sidewalk project is well underway. Tree removal and stump grinding have been
completed. The CEI Services' arborist has determined that root pruning would be detrimental
to the trees, and therefore a change order will be processed to remove this task from the work
order. The contractor is on schedule. A brick red standard mat, imbedded into the concrete,
will be used for ADA compliance purposes. Ms. O'Brien suggested that staff alerts the
community on the details of the project's tree removal and plans for tree replacement.
• June Clam Pass aerials were shared with the board via e-mail. Approval has been obtained
from both the TDC and the BCC for one of two options, (1) excavation and regrading of Clam
Pass, or (2) a full dredge of Clam Pass subsequent to turtle nesting season.
• The 100% construction plans for the Maintenance Building Replacement project have been
received (last night) and will be shared with the board. The plans will be shared with PBF staff
(ARB side). Mr. Hoppensteadt, PBF President, commented that the plans could be approved
by the PBF Board at either their August or October board meeting. Mr. Coleman commented
that staff and Mr. Fogg will meet with Davidson Engineering on July 19 to discuss the plans.
Mr. Fogg requested that any board member having concerns/questions can provide them to
staff prior to this meeting, so that these issues can be addressed at Monday's meeting. Mr.
Coleman reported that the engineer's estimate of cost of the project is approximately $3
million. Ms. O'Brien suggested that the board needs to discuss and approve the plans before
the project goes out to bid. Mr. Fogg commented that he thought the Board should discuss the
plans before bids are sought, possibly at an August or September board meeting. Ms.
McLaughlin asked staff to confirm that the roof will be strong enough to hold solar panels
which may be potentially added to the roof in the future.
Pelican Bay Services Division Board Regular Session
July 14, 2021
The SFWMD (South Florida Water Management District) has informed us that no formal
permit amendment will be required for our Oalmont Lake restoration project.
JUNE FINANCIAL STATEMENTS
Mr. Dorrill reviewed the June nine -month financial statements and highlighted a PBSD cash
balance of $12.2 million.
COMMITTEE REPORTS
CLAM BAY COMMITTEE
Ms. O'Brien provided her July 2021 Clam Bay update in the agenda packet. She commented
that an exhibit of our Phase 1 scaevola removal project was included in the agenda packet. She noted
that there is significant scaevola north of the North Beach Facility and in the Bay Colony area. Staff
will meet with Bay Colony staff to discuss their efforts to address scaevola on their property, as this
area could act as a seed source for future scaevola growth on PB beaches.
Ms. O'Brien commented that Tim Hall's contract for coordinating water quality records and
reports has expired. Staff indicated at yesterday's Clam Bay Committee that no funds are available in
the FY2021 budget to pay for an additional report in FY2021. By consensus, the board agreed that a
budget amendment for $40,000 should be processed in order for Tim Hall to continue coordinating
our water quality records and the preparation of a 6-month report on our water quality results by ESA
(Environmental Science Assoc.). Tim Hall & Associates will be hired as a subcontractor under Earth
Tech's contract.
BEACH RENOURISHMENT
Ms. O'Brien commented on the "Figure 2b: Fill Limits for Vanderbilt & Pelican Bay Beach
Alternatives," included in the agenda packet, and noted that the Clam Bay Committee recommended
(1) alternative #2 for 20,000 cubic yards to be placed between R-34.5 and R-36.5 at an approximate
cost of $800,000, and (2) that we request that the County taper sand at the south end of their
renourishment at Vanderbilt Beach (extending down to approximately R-30.8).
Dr. Dabees, Environmental Consultant with Humiston & Moore, commented on PBSD's
participation in the County's Fall Beach Renourishment Project including:
• This project is an opportunity for us to participate in and obtain our maximum benefit.
• PB beaches are currently stable, and there is no urgency to renourish them.
• Sand from beach renourishment projects typically disperse within one to two years.
• Over time, Vanderbilt Beach sand migrates south and benefits PB beaches.
• If the County agreed to include renourishment % mile south of Vanderbilt Beach (instead of
the current '/4 mile south) in their project, then the Bay Colony Beach Club area would be
included in their project.
• The State DEP has designated beaches as "critically eroded" only as far south as R-30.5.
• Discussion will continue with both the State and County on the parameters of the 2006 County
beach renourishment project which extended all the way south to R-37, which differ from
projects completed in last ten years.
Ms. O'Brien commented that PB resident surveys show that the beach is the #1 asset of Pelican
Bay. Ms. McLaughlin commented that her recent conversations with PB residents indicates that the
Pelican Bay Services Division Board Regular Session
July 14, 2021
PB community favors beach renourishment at North Beach, even at a cost of $800,000. Ms. O'Brien
agreed.
Mr. Hoppensteadt commented that the sand from the 2016 beach renourishment project
disappeared fairly quickly, while the sand from the 2013 project was more sustainable.
Mr. Dorrill commented that he will confirm with the County's Coastal Zone Management
Division that our portion of the beach renourishment project will be as an "add alternate" to the
contract, so that we will have the flexibility to increase or decrease the amount of sand in our
participation, as a result of future storm effects or an unfavorable contract price.
Mr. Fogg commented that he will continue to pursue discussions with the County on the
possibility of the County's portion of the project extending south 'h mile fiom Vanderbilt Beach, as
the public is using the beach for that distance.
Ms. O'Brien motioned, Ms. McLaughlin seconded that the PBSD requests 20,000
cubic yards of sand for Pelican Bay's North Beach area in the upcoming Fall
beach renourishment program and the PBSD requests that the County taper the
sand south of the boundary line between the public and private beach at an
estimated cost of $800,000. The motion carried unanimously,
CLAM PASS
Dr. Dabees commented that the construction plans for our anticipated fall dredging project,
included in the agenda packet, will be used for submission to the state for approval of the project,
along with a new current aerial photo. He recommended that a survey be performed the day before
construction as well as post construction. Mr. Dorrill commented that final quantities will be
determined just prior to issuing the Notice to Proceed to the marine contractor.
Ms. O'Brien commented that the Clam Bay Management Plan requires that the PBSD Board
approves the construction plans for any dredging event. Mr. Dorrill commented that in order to avoid
declaring an emergency and obtaining approval from the BCC and the TDC for an emergency dredge
as has been done so often in the past, we now have put a process in place whereby we have obtained
approval from the BCC and TDC well in advance of the anticipated dredging event.
Ms. O'Brien requested that the board is given a "heads up" prior to any future dredging event.
She commented that the board was not made aware of the April 2020 dredging event. Mr. Dorrill
responded that the board will be notified at the point when a dredging event becomes imminent.
Ms. McLaughlin motioned, Dr. Chicurel seconded that we approve the
authorization of the expenditure for the Clam Pass maintenance as approved by
the appropriate County and State entities, and that we look forward to this being
accomplished in November. The motion carried unanimously.
LANDSCAPE &SAFETY COMMITTEE
Dr. Chicurel commented on the sidewalk replacement project including:
• The contractor has begun Phase One sidewalk construction (photos were included in the
agenda packet). Typical rainy season weather has slowed progress somewhat. Our CEI
engineer, Erin Hinldin (Johnson Engineering) as well as Ms. Jacob, Mr. Duprey, and Mr.
Coleman have all done their part to facilitate the construction.
4
Pelican Bay Services Division Board Regular Session
July 14, 2021
• Phase Two plans have been finalized and submitted for Right of way and South Florida Water
Management permits. Easements and Right of Entry for properties affected by Phase Two
sidewalk construction are being processed by the Collier County Real Property section.
• An update on our sidewalk project will be included in tonight's PBF e-blast and in the next
edition of the PB Post.
WATER MANAGEMENT COMMITTEE
Ms. McLaughlin commented that the repairs to the pipes (installation of liners) going into
Oakmont Lake have been completed.
CHAIRMAN'S REPORT
TIMELINE AND AMOUNT FOR BORROWING FUNDS
Mr. Fogg commented that he continues to look at long-term financing options, and plans to
schedule another meeting with the County's Budget Office and Mr. Dorrill. He noted that he has not
received a response from a recent e-mail he had sent to Mr. Ed Finn, County Budget Director. Mr.
Dorrill commented that the County's Finance Committee has indicated that due to the size of our issue,
long-term financing would not be warranted, as the issuance costs would not be offset by the long-
term benefit. And therefore, the committee recommends that we use the short-term financing tool
available to us and approved by the BCC. Ms. McLaughlin and Ms. O'Brien requested that Mr. Dorrill
provides written documentation of the Finance Committee's response to our long-term financing
request, approved by the PBSD Board at its May 2021 meeting.
U.S.A.C.E. RESILIENCY PI20JECT UPllATE
Mr. Fogg reported that Ms. Penny Taylor, Board of County Commissioners Chair, has formed
a U.S.A.C.E. Beach Resiliency Project Stakeholder Task Force. The first meeting will be on July 20.
Mr. Fogg suggested that a PBSD Board member should attend every meeting, and that he will attend
the first meeting as our representative. The PBF will also have a board member attending each
meeting.
AUGUST AND SEPTEMBEI2 PBSD BOARD MEETINGS
Mr. Fogg reported that he will make a final decision on whether to schedule an Augusfand/or
September PBSD Board meeting on Monday, July 19. Staff will notify board members of this decision
on Monday.
NEW BUSINESS/MISCELLANEOUS CORRESPONDENCE
MISCELLANEOUS CORRESPONDENCE (SUSAN O'BRIEN)
Ms. O'Brien provided documents in the agenda packet related to the renewal of the PBSD
Administrator's contract in May. She commented that the PBSD Board was not consulted on this
contract renewal, as the board had been in the past.
The meeting was adjourned at 2:56
Pelican Bay Services Division Board Regular Session
July 14, 2021
Michael Fogg, Chairman
Minutes approvas presenteas amended ON ]date
SheaBarbara
To: SheaBarbara
Subject: FW: Record Needs to be Corrected In June 9 PBSD Board Meeting Minutes
From: Neii Dorrill <Neil@dmgfl.com>
Sent: Wednesday, August 4, 20212:52 PM
To: SheaBarbara <Barbara.Shea@colllercountyfl.gov>
Subject: FW: Record Needs to be Corrected In June 9 PBSD Board Meeting Minutes
Pls incorporate the enclosed Into the next agenda backup under minutes. Thx
Neil Dorrill, President
Dorrill Management Group
5672 Strand Court, Suite #1
Naples, FL 34110
239-592-9115
neiMmafl.com
From: Jacobtisa <Lisa.JacobC�colliercountvfl.sov>
Sent: Wednesday, August 4, 2021 1:31 PM
To: Neil Dorrill <NeilCadmsfl.com>
Cc: All! Coleman <Alli@dm¢fl.com>
Subject: Record Needs to be Corrected In June 9 PBSD Board Meeting Minutes
At the next scheduled PBSD Board meeting, the record should be corrected re: June 9 PBSD Board meeting minutes
under Administrator's Report Projects Summary.
Neil did NOT say that the Clam Bay boater safety signs would be installed sometime between Sept and December 2021
as part of a countywide project.
What Nell DID say was that CZM expected to have an Ordinance and Exhibit showing the location of boater safety
signage sometime between Sept and Dec 2021.
See highlighted area below
Pelican Bay Services Division HoA1A ItcguIII r 3ccsiou
Juno 9, 2021
update on Clam Pass conditions, and (2) request authonvAtion for ono of two approachos (to
address the accumulation of sand fit [he moth of the inlet) when conditions av warranted in
the future. Proposals arc due back front pro qualirial Marine Contractor Services on June 11.
Proposals will he tin tw» oplinrns: (I) a partial excavation end regrading, and (2) a full dredge.
Approval from the Ir%VC is required for cmicrofticso two options, we arccvalunting renting
a small skid loader ro• mechanical excavation work and regrading. Currently [here are no audio
nosis within sovend hundred yards of the inlet, Ms. O'Bden noted that any Clain Pass
conslmction plans must be approved by the PBSD Board, prior to any dredging event,
• A Site Devclopmcnt Plan Auteadmcnt (SDPA) has been completed for the Operations
Building Replacement project, shared with Mr. Mike Kitchen (Pelican Bay Foundation), find
is under review by the County. The engineer's completion of 90% plans is imminent,
• The Oakmont Lake 4-I lake batik restoration project is expected to be completed in PY2022.
The required unncndnnent to our SI+WMD permit is expected to Ix1 obtained within Ihrec
months,
• Pelican Bay benches will be included In tine County's Fall 2021 rcno rlshmcnt project. Tito
naxinium estimated cost is $2 million and is fully budgeted in FY2027.,
• We can cxpcc•t to sce our Clam Bay boater safely signs inslullvd sometime between September
and December 21121, es pan ulna eounlywide project.
• On Juno S, the IWC approved our executive summary requesting financing through the Shorl-
,..�.. l.l..:.l..I ......1 0 ..... �_""a 11....I FMI.....11 . �.1.... � , , J 61.�—..-,� �L—� 4�0 A�-�-2�~
Lisa Jacob, MSM, CSM
Project Manager
cots County
Pelican Bay Services Division
NOTE: Email Address Has Changed
Lisa. Jacobwcolliercountvilmov
801 Laurel Oak Drive, Suite 302, Naples, Florida 34108
Phone: 239,597,1749 Cell: 239,438,5239 Fax: 239,597.4502
Haw are we doing?
The Pelican Bay Services Division wants to hear from you
Please take our online SURVEY
We appreciate your feedback)
Under
Florida
Law, a -mall
addresses are public records. If you do not want your
a -mail address released
in
response to a
public
records
request, do
not send electron(c mall to this entity. Instead, contact
this office by telephone
or
In writing.
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
JUNE 9, 2021
The Pelican Bay Services Division Board met on Wednesday, June 9, 2021, at 1:00 p.m. at the
Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board
Michael Fogg, Chairman
Joe Chicurel, Vice -Chairman
Jack Cullen (absent)
Nick Fabregas
Susan Hamilton
Pelican Bay Services Division Staff
Neil Dorrill, Administrator
Chad Coleman, Operations Manager
Darren Duprey, Assoc. Project Mgr.
Also Present
Jane Brown, PBF Board
Mark English, PB Property Owners Assoc.
Dave Mangan
Denise McLaughlin
Susan O'Brien
Michael Rodburg
Rick Swider
Michael Weir
Karin Herrmann, Operations Analyst
Lisa Jacob, Project Manager
William Mumm, Sr. Field Supervisor
Batbara Shea, Administrative Assistant
John Gandolfo, PBF Board
Jim Hoppensteadt, Pelican Bay Foundation
APPROVED AGENDA (AS AMENDED)
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 5/13/21 Regular Session meeting minutes
5. Approval of 4/15/21 PBSD Orientation Workshop meeting minutes
6. Audience comments
7. Administrator's report
a. Projects summary
b. Operations Building —draft Memorandum of Understanding
c. May financial report
8. Committee reports
aI Clam Bay
b. Landscape &Safety
c. Water Management
d. Budget
i. Approved FY 2022 budget detail
9. Chairman's Report
Pelican Bay Services Division Board Regular Session
June 9, 2021
a. Summer meeting schedule
b. Future role of the ad hoc Strategic Planning Committee
c. *Administrator's contract extension
10. Old business
11. New business/Miscellaneous Correspondence
a. Engineering services
b. PBPOA survey results
c. Miscellaneous correspondence (Susan O'Brien)
12. Adjournment
ROLL CALL
Mr. Cullen was absent and a quorum was established.
AGENDA APPROVAL
Ms. McLaughlin motioned, Ms. Hamilton seconded to approve the agenda as
resented. The motion carried unanimously.
Ms. O'Brien motioned, Mr. Fabregas seconded to approve the OS/13/2021
reeular session meeting minutes as Dresented. The motion carried unanimouslv.
Mr. Fabregas motioned, Ms. Hamilton seconded to approve the 04/15/2021
PBSD orientation workshop meeting minutes as presented. The motion carried
AUDIENCE COMMENTS
None
ADMINISTRATOR'S REPORT
PROJECTS SUMMARY
Mr. Dorrill commented on the June 4 projects summary, included in the agenda packet, as
follows.
• On May 11, the Board of County Commissioners (BCC) awarded the bid for Phase 1 sidewalk
construction and CEI Services for the entire sidewalk project. Apre-construction kick-off
meeting was held on May 20 and a notice -to -proceed was issued to both Coastal and Johnson
Engineering for a start date of June 7. The contract includes a $64,0000 allowance to address
the intersections of the new sidewalk and private driveways. Onsite work will begin within
two weeks. Mr. Duprey commented that he will communicate the date of the onsite work
commencement as soon as it becomes available.
• In May, staff met with the County's CZM staff and discussed the drift of sand northward, from
the November Seagate/Clam Pass Park beach renourishment project, creating a spit and shoal
at the mouth of Clam Pass. At the TDC meeting on June 28, the PBSD will (1) provide an
Pelican Bay Services Division Board Regular Session
June 9, 2021
update on Clam Pass conditions, and (2) request authorization for one of two approaches (to
address the accumulation of sand at the mouth of the inlet) when conditions are warranted in
the future. Proposals are due back from pre -qualified Marine Contractor Services on June 11.
Proposals will be for two options: (1) a partial excavation and regrading, and (2) a full dredge.
Approval from the FWC is required for either of these two options. We are evaluating renting
a small skid loader for mechanical excavation work and regrading. Currently there are no turtle
nests within several hundred yards of the inlet. Ms. O'Brien noted that any Clam Pass
construction plans must be approved by the PBSD Board, prior to any dredging event.
• A Site Development Plan Amendment (SDPA) has been completed for the Operations
Building Replacement project, shared with Mr. Mike Kitchen (Pelican Bay Foundation), and
is under review by the County. The engineer's completion of 90%plans is imminent.
• The Oakmont Lake 4-1 lake bank restoration project is expected to be completed in FY2022.
The required amendment to our SFWMD permit is expected to be obtained within three
months.
• Pelican Bay beaches will be included in the County's Fall 2021 renourishment project. The
maximum estimated cost is $2 million and is fully budgeted in FY2022.
• The County Coastal Zone Management Dept. expects to have an Ordinance and Exhibit
showing the location of boater safety signage sometime between September and December
2021.
• On June 8, the BCC approved our executive summary requesting financing through the Short-
term Florida Local Government Pool. This will provide us with access to short-term financing
for our capital improvement projects. Mr. Fogg noted that the interest rate on this financing is
currently 1.26%.
OPERATIONS BUILDING — DRAFT.MEMORANDUM OF UNDERSTANDING
The draft resolution of the "intended use for the new utility site located at 6200 Watergate
Way" was included in the agenda packet. Mr. Dorrill commented that this resolution was drafted to
memorialize that PBSD's funding of the Operations Building Replacement Project is intended for the
benefit of Pelican Bay residents, although the County owns the 6200 Watergate Way property. Mr.
Fogg expressed the need to edit the "Whereas" stating that the PBSD shall continue the use of the site
for the useful service life of the new building. Ms. O'Brien suggested the addition of another
"Whereas" to affirm that the site is to serve the interests of the Pelican Bay community. Mr. Weir and
Mr. Rodburg considered the document to be reasonable, as drafted. Mr. Dorrill commented that he
will bring these suggested edits to the County Manager's Office, although it is unlikely that the County
will agree to these edits.
MAY FINANCIAL STATEMENTS
Mr. Dorrill reviewed the May eight -month financial statements and highlighted a PBSD cash
balance of $12.6 million.
CLAM BAY COMMITTEE
Ms. O'Brien provided her June 2021 Clam Bay update in the agenda packet. She commented
on (1) there are five distinct areas of stressed mangroves which will continue to be monitored, and if
necessary, intervention strategies will be discussed in the Fall, (2) hopefully a PBSD Water Quality
Consultant will be in place within the next month, and (3) PBSD's cost for engineering work for our
Agenda item #8a
Page 1 of 1
Pelican Bay Services Division Project Tracking Spreadsheet 10/7/2021
Sidewalk Improvements - Project #50212
Construction of Phase 1 sidewalks is on schedule and nearing completion. A change
order will be processed; however, the amount is still being calculated to account for
credits of tasks/materials that were dropped, and debits of tasks/materials added.
Engineer is finishing up bid packet for Phase 2.
PBSD New Maintenance Facilities — Project #50211
Solicitation #21-7922 for Pelican Bay Maintenance Facility was issued on 9/21/21.
Approximately 15 contractors attended a pre -bid meeting on site on 10/6/21. Bids are
due on 10/21/21,
Oakmont Lake 4-1 Restoration —Project #51026
Bid packet was submitted to Procurement on 9/17/21 and is awaiting assignment to a
Procurement Strategist.
Beach Renourishment —Project #50126
On 7/14/2021, the PBSD Board voted to participate in the County's Beach
Renourishment project in Fall 2021 by placing approximately 20,000 CY of sand at
R-markers 34.5 to 36.5 plus tapers. Sand supply is on order for $330K. Estimated
cost for construction is $900,000 and is budgeted in FY22. The County agreed to
provide sand to R-32 and the engineer will be attending the Board meeting to
discuss additional options. Exhibits are included in the agenda materials.
Clam Pass
Clam Pass maintenance project was approved by TDC on 6/28/2021 and BCC on
7/13/2021 in the amount of $357,739.80. (TDC Fund 195). Construction is expected
to start after Sea Turtle Nesting Season.
PELICAN BAY
BALANCE SHEET
September 30, 2021
(UNAUDITED)
ASSETS
Cash and investments
Interest receivable
Trade receivable, net
Due from other governments
Totalassets
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts payable
Wages payable
Retainage payable
Total liabilities
fund balances:
Fund balance
Total liabilities and fund balances
Pelican Bay Landscape,
Street Safety, Lake & Beach Clam Bay Capital
Operating Fund Lighting Projects Projects
109 778 322 320
2,881,450.74 443,284.81 7,104,526.47 213,898.99 10,643,161.01
- - 181,492.46 181,492.46
2,881,450.74 4431284,81 71286,018,93 213,898.99 10,824,653.47
105,177.63 5,806.16 34,392.19 37,990.76 183,366.74
105,177.63
5,806.16
34,392.19
37,990.76
183,366.74
2,776,273.11
437,478.65
7,251,626.74
175,908.23
30,641,286.73
2,881,450.74
443,284.81
7,286,018.93
213,998.99
10,824,653.47
Fund Balance a[the end ofthe period 2,776,273.11 437,478.65 7,251,626.74 175,908.23 30,641,286.73
Unspent balance of projects:
Small projects under $200K
50326-Beach Renourishment
50211-PBSD OPS BLD
50212-PBSD PHI -SW
51026-PBSD Lake Bank Restoration
51300-Clam Bay Restoration
Total unspent balance of major projects
Budgeted reserves:
991000-Reservefor contingencies _
991700-Reserve for disaster relief
992090-Reserve for sinking fund
993000-Reserve for capital outlay
994500-Reserve for future construction and improvemen
998000-Reserve for cash
Total budgeted reserves
190,741.33
1,066,653.89
2,3461505,87
653,842.82
948,230.42
190,741.33
1,066,653.89
2,346,505.87
653,842,82
948,230.42
5,205,974.33 152,530.41 5,358,484.74
124,100.00
680,90D.00
370,000.00
300,000.00 90,OOD.00
124,300.00
680,900A0
370,000.00
390,000.00
483,600.00
39,700.00
523,300.00
1,588,600.00
129,700.00
370,000.00
2,088,300.00
Budgeted commitments at the end of the period 1,588,600.00 129,700.00 5,575,974.33 152,510.41 7,446,784.74
1,187,673.11 307,778.65 1,675,652.41 23,397.82 31194,501.99
( §(
\.(....
�.;....
i\)\
((\
�B nza€ffi � 6z:g�8g� xgy aC & �c
03 $ a�'�a a s
a w�a$. pw d
a.....$�
4.4� ......P T '2� 'g P
$ $....aI I p I I ..�a gaI I Ias
i
,s ,n�,$q„s 3;
s . ..� ....... a 3
8y F $1 1% $ �^
8 ^ �
111111 8....5RI I Iatl
ge4 ...a .......�..� s
...... g..s•�g 3
s
8 $80 88 ^•$$$$$w888,
e 8'8'N88° r�'P"S�uS:B 8� A8A
- no
8 88 688
.
'8 8
3
m
5 E
?fins p:p me
Ems^ ^��sa5aa'aaaa
8 8^.
� � }
! �/
/: \ \� �| \ |(
\\/ \ \{ � j j \{)(
\\\ � }(\ §(/ §)� \
Agenda item #9b
Page 1 of 1
Clam Bay Update -October 2021
Clam Bay, Phase 1 of scaevola removal, covering about .45 acre, has been delayed until after
turtle season ends about November 1 and until the plan has been modified due to scaevola in
Bay Colony that is near one of the areas in Phase 1. One of the three osprey platforms in Clam
Bay is being rebuilt.
Clam Pass. The tidal ratios at markers 4 and 14 for September were about .47 and I
respectively, down from ratios of about .56 and .57, respectively in August. Funds of
$357,739.80 to dredge Clam Pass have been approved by the TDC and BCC, and dredging is
expected to be done after turtle season ends.
Boater Safety
Signage. PBSD
does not know what
boater safety signs in
Clam Bay Coastal Zone
Management
may propose to
the Board of County
Commissioners later
this year.
Water Quality. A water quality report for samples collected in January through June 2021 was
completed in September by Stantec, a new vendor. Previous reports were completed by ESA
from 2016 to 2020 and by THA from about 1999 to 2015. Copper results for the first six months
of 2021 are good with only five of 54 samples out of compliance. Total nitrogen results are
excellent with none of 54 samples exceeding allowable limits. Total phosphorus results are not
good with 28 of 52 (54%) samples exceeding allowable limits. In 2020 24% of total phosphorus
samples exceeded allowable limits, significantly better than the results for the first six months
of 2021. Reducing phosphorus levels in Clam Bay continues to be a top priority. The most
unexpected thing about the recent report is the inclusion of water quality data for 29 upland
water management ponds in Pelican Bay. These ponds are not part of Clam Bay so WQ data
for these ponds should not be reported in a Clam Bay WQ report. Separate reports on WQ data
for upland ponds, prepared by CH2MHill, were discontinued about four years ago, apparently
because data in the reports were not being utilized.
Beach Renourishment. Special thanks to Jim Hoppensteadt for his work to get the County to
extend its responsibility for beach renourishment to R-32. Based on Mohamed Dabees'
recommendation at the Clam Bay Committee and PBSD Board meetings in July, the PBSD Board
approved purchasing 20,000 cubic yards (CY) of sand for PB beaches in the County's fall beach
renourishment program. Based on email records, Neil Dorrill asked the County in miclAugust
about PBSD possibly purchasing about 15,000 CY of additional sand. The preconstruction
survey results were received about October 4.
Clam Bay Committee. The Clam Bay Committee will meet at 9AM on October 19, 2021, in
PBSD's office.
Prepared by Susan O'Brien
October 7, 2021
Agenda item #9bi
Page 1 of 7
SheaBarbara
Subject:
FW: Beach Renourishment Item Backup
FW: PB survey data and fill template
Attachments:
1132-R36 Profiles 1-2021 to 9-2021.pdf,
Figure 2-4 2020 ALTERNATIVES Vand 11x17.pdf
From: Mohamed Dabees <md@humistonandmoore.com>
Sent: Tuesday, October 5, 202112:17 PM
To: NeilDorrill <neil@dmgfl.com>
Cc: JacobLisa <Lisa.Jacob@colliercountyfl.gov>; Cole manChad <Chad.Coleman0colliercountvfl.gov>
Subject: PB survey data and fill template
Neil,
As a follow up to our discussion yesterday regarding the Vanderbilt/Pelican Bay beach nourishment project, the
attached are the beach profiles along the Pelican Bay segment showing the recent survey data of September 2021
compared to January 2021 data and the beach nourishment template. Also attached is the plan view exhibits presented
to PBSD Board previously of project alternatives.
Notes:
• The Vanderbilt beach nourishment south limit has been extended from R30.5 to R32. This change of project
limits reduces the Pelican Bay required fill for Alternative 1 from approximately 50,000 cy to approximately
30,000 cy.
• PBSD has already authorized 20,000 cy (30,000 tons) to nourish PB beach between R34 and R36 as illustrated by
Alternative 2.
Based on the project bid results and cost to purchase the sand, the unit cost is approximately $42 per cubic
yard (non -Inclusive of lump sum costs, such mobilization, management of traffic, engineering, etc. to be
proportionally allocated by the County to PBSD).
Let me Know if you quest(ons or need additional information.
Mohamed
Mohamed Dabees, PhD.,PE., D.CE.
Vice President
Humiston & Moore Engineers
5679 Strand Ct., Naples, FL 34110
239-594-2021
http://www.humistonandmoore.com/
Under
Florida
Law, a -mail
addresses are public records. If you do not want your a -mail address released
in
response to a
public
records
request, do
not send electronic mail to this entity. Instead, contact this office by telephone
or
in writing.
BEACH PROFILE: R-32
DISTANCE SEAWARD OT XDNUXCNT (R)
DISiANt[ 6CAWARD OE XONUNLNT (RJ
Agenda item #9bi
Page 2 of 7
SURVEY LEGEND
2021-01 MONITORING SDI
2021-09 PRE -CON HYATT
ATE 6.6 CYIR
XXW)
BEACH PROFILE: R-33
DISTANCE SGWARO Di AIONDNENI (irJ
DISTANCE sFAWA90 Oi AIONUAI[Nl (nJ
Agenda item #9bl
Page 3 of 7
SURVEY LEGEND
—2021-01 MONIi0RINO SDI
2021-09 PRE -CON NYATT
TE (0.3 CY/F7)
BEACH PROFILE: R-34
013iANCE BGWARO OE MONVNEM (R.)
0131ANCE SEAWARD OE MONUMCNT [nJ
Agenda item #9bi
Page 4 of 7
SURVEY LEGEND
2021-01 MONITORING SDI
-2021-09 PRE -CON NYATT
BEACH PROFILE: R-35
015lANCE SGWARU O! NDNUNFNi (RJ
DI6iANtE SEAWARD 0! NONUAICNi (nJ
Agenda item #9bi
Page 5 of 7
SURVEY LEGEND
-2021-01 AIONIFORIN0501
2021-09 PRE -CON HMff
10.6 CY/!i)
BEACH PROFILE: R-36
OIJF,INCF JFAWARG OF NONUNENI (!!.)
OI4TANC[ 3EAWAR0 0! MONUMENT (nJ
Agenda item #gbi
Page 6 of 7
SURVEY LEGEND
-2021-01 MONITORING SDI
2021-09 PRE -CON HYATT
TE (11.1 CY/iT)
uNW)
Agenda item #9bi
Paae 7 of 7
2b: FILL LIMITS FOR VANDERBILT & PELICAN BAY BEACH
1
1 LAMITS (,I -7
EQM[NT)
aR-37
I CLAM
I/2021 MHWL BAY
1:<r l TIM: p R-38
1.
--------- +R-39
*EMERGENCY FILL
YEAR/4TY. r1�O R-40 � ,
li
d R-41',
t)
It'
-:SR-3fi
FILL LIMITS ,(2 J �';
II sectileNTs�4 R-3
021 MHWL �i. CLAM
BAY
—e R-38
EXHIBIT NOI
1. ExR19Ii d R-39
LLUSTRATIVE ES
ONLY, APPROX. FILL
I:
LOCATIONS AIRY NOT 1,
PRECISELY OCPICi POST
COMM Q R-40
EI AERIAL AMOES
F
PROPERTY OF iHE
AI
PROPERLY -DAT 9FR9S
OFFICE
CEM ARENA 9 R-41 "
OECCAIRCR 2019,
ALTERNATIVE 1*
^ 50,000 CY
ALTERNATIVE 2*
^ 20,000 CY
Agenda item #9c
Page 1 of 2
LANDSCAPE & SAFETY COMMITTEE REPORT
to the PBSD Board - Oct. 13, 2021
The L&S Cte. met on Sept. 201 2021 at the PBSD office.
*1. Landscape Median Improvements
a. Objectives: Replace problem plants; landscape bare and problem
places; and plant insect tolerant plants.
b. Bids (see separate page): Leo Jr. is the lowest bid ($154,223.30)
The L&S Cte. recommends that the PBSD Board approve the
allocation of $154,223.30 to fund median improvements.
2. Phase I Sidewalk Replacement Update
a. Update & Timeline
1. on schedule
2. sod to follow all irrigation & sprinkler restoration and availability to
be done on all of Green Tree and not broken up
3. PBSD plans to hold residents' pavers that were removed to make
way for the sidewalk until residents indicate they want them
4. adherence to the ADA cross slope requirement of 2% has been
maintained and accounts for paver restoration and storage
b. Communication
1. PBF weekly Wednesday e-blast and Post articles have and will
continue to be published.
2. Neil, Darren; Chad; Lisa; Erin Hinklin (Johnson Engineering-CEI);
and the contractor have been onsite with residents; and with Karin's
participation the PBSD has communicated by official mail
correspondence with residents and associations multiple times
during this phase of the project.
3. Johnson Engineering (Josh Hildebrand) has held bi-monthly
PBSD staff and contractor meetings as the Green Tree construction
has progressed to make sure that all parties are on the same page
as to resolution of issues and the project in general.
3. Phase 11 Sidewalk Replacement Update (timeline on separate page)
Agenda item #9c
Page 2 of 2
4. Line of Sight Update
1. PBSD Landscape Supervisor, Alex Mumm, has been making sure
that intersections and medians have proper and safe lines of sight
for vehicles and pedestrians. This effort is ongoing and will continue
as areas in need are recognized.
Submitted by: Joe Chicurel, Landscape &Safety Cte. Chair
Agenda item #9ci
Page 1 of 1
Solicitation No. 21-7916 Pelican Bay Median Landscaping Improvements
Bid Tab Summary Results
Vendor
Quote
Leo Jr
$
154,223,30
Stahlman-England
$
156,674,28
Hannula Landscaping
$
160,365,94
P&T Lawn Tractor Service
$
1991263.90
Agenda item #9di
Pagel of 4
PELICAN BAY SIDEWALK REPLACEMENT PROJECT UPDATE
Provided by The PBSD (The Pelican Bay Services Division) 239-2524355
Phase One (Green Tree Dr.) of Pelican Bay's community -wide sidewalk
replacement project is on track to be completed on schedule this Fall.
Replacing the old failing asphalt sidewalks requires adherence to county
and state construction codes, as well as the federal civil rights law of 1990,
the Americans with Disabilities Act (ADA). Our engineers and construction
contractor have taken great care to comply with the ADA's 2% cross slope
requirement as the sidewalk crosses in front of homes and condo
associations (the cross slope is the angle that the sidewalk slopes toward
the street),
Our new multi -use county sidewalks will be safer, user friendly, aesthetic,
and compatible with environmental and landscape concerns.
As a schedule for sidewalk replacement throughout the rest of Pelican Bay
comes available, the PBSD will provide that information.
Agenda item #9di
Page 2 of 4
FDOT ADA Sidewalk Requirements
All new sidewalks Cl"d reconstructed portions of existing
sidewalks must meet the ADA criteria. One consistent
requirement is the maximum crass -slope of a sidewalk must
be no greater than 2%. To be safe, designers are encouraged to
"design4' a tolerance (i.e., design for 1.5% cross -slope instead of
2%).
Agenda item #96i
Page 3 of 4
ntI W U%P ion to the ADA
The Americans with Disabilities Act (ADA) was signed into law on
July 26, 1990, by President George H.W. Bush. The ADA is one
of America's most comprehensive pieces of civil rights legislation
that prohibits discrimination and guarantees that people with
disabilities have the same opportunities as everyone else to
participate in the mainstream of American life -- to enjoy
employment opportunities, to purchase goods and services, and
to participate in State and local government programs and
services. Modeled after the Civil Rights Act of 1964, which
prohibits discrimination on the basis of race, color, religion, sex, or
national origin — and Section 504 of the Rehabilitation Act of 1973
-- the ADA is an "equal opportunity" law for people with
disabilities.
To be protected by the ADA, one must have a disability, which is
defined by the ADA as a physical or mental impairment that
substantially limits one or more major life activities, a person who
has a history or record of such an impairment, or a person who is
perceived by others as having such an impairment. The ADA
does not specifically name all of the impairments that are
covered.
Agenda item #9di
Page 4 of 4
CURRENT PHASE 11 SIDEWALK REPLACEMENT SCHEDULE
2 weeks September 30 —Send bid package to Collier County
Procurement
8 weeks November 30 —procurement review, solicit, adver-
tise, and bids due
8 weeks January 30 —open bids, notify bidder of award, as-
semble contract and BCC meeting approval
4 weeks February 28 —formal bid award, pre -construction
meeting, construction start
2 years February 2024 —construct sidewalks in segments
(phases) in and out of seasons, approx., 12 miles. Completion of all
phases.
Agenda item #12a
Page 1 of 1
The Pelican Bay Services Division Advisory Board is an eleven member board and three board members have terms
expiring on March 31, 2022. These board positions are two residential representatives and one commercial
representative. While these incumbents may be planning to run again, this is an opportunity for more residents of
Pelican Bay to serve on this board. There are several committees under the PBSD Advisory Board including Budget, Clam
Bay, Landscape and Safety, and Water Management.
Candidates for
residential positions
must be Florida residents who reside in Pelican Bay and are
registered to vote in
Collier County.
Board meetings are
generally held monthly, and board members typically serve
on at least one of PBSD's
committees.
The PBSD Advisory Board advises the Board of County Commissioners (BCC) on the Municipal Services Tax and Benefit
Unit (MSTBU) "The Unit is formed for the purpose of providing street lighting, water management, beach
renourishment, ambient noise management, extraordinary law enforcement service and beautification, including but
not limited to beautification of recreation facilities, sidewalk, street and median areas, identification markers, the
maintenance of conservation or preserve areas including the restoration of the mangrove forest preserve and to finance
the landscaping beautification of only that portion of U.S. 41 from Pine Ridge Road to Vanderbilt Beach Road in the
above- described taxing and benefit unit and to that end shall possess all the powers to do all things reasonably
necessary to provide such services. The Unit will be solely responsible for advising the County on dredging and
maintaining Clam Pass for the purpose of enhancing the health of the affected mangrove forest and will manage such
activities for the County." (Section Four, Ordinance 2013-61, p. 1).
In December 2021 the BCC will advertise for applications. Once advertised applicants have one month to apply at
https://www.colliercountyfl.gov/your-government/advisory-boards/online-advisory-board-application. No applications
can be accepted before the vacancies are advertised and any early submissions would be notified that they need to
reapply. Ballots are mailed the beginning of February and Election Day will be the beginning of March as determined by
the BCC. Advisory board members are appointed by the BCC in March and will begin their term on April 1, 2022.
A candidates' forum is scheduled for February 22"d 2-4 PM in the Community Center. If there are fewer applicants than
the number of open positions or applications equal to the number of open positions, there will not be an election.
We recommend that those interested reach out to current Board members and attend meetings to learn more about
the PBSD.
For additional information, please call the Pelican Bay Services Division office at 239 252 1355 or visit
httos://www.colliercou ntvfl.Rov/vour-govern ment/advisorv-boa rds/pelican-bav-services-division.
Submitted by Denise McLaughlin, PBSD Advisory Board Member
Agenda item #12b
Page 1 of 7
SheaBarbara
Subject: FW: Items for October 13th Advisory Board Meeting agenda
Attachments: Pedestrian crosswalk report.pdf; Bond reqeust.pdf
From: Susan OBrien <naplessusan@rcn.com>
Sent: Sunday, October 3, 20218:12 PM
To: SheaBarbara <Barbara.Shea@colliercountyfl.gov>; ColemanChad <Chad.Coleman@colliercountyfi.gov>
Cc: HerrmannKarin <Karin.Herrmann@coiliercountyfl.gov>
Subject: Re: Items for October 13th Advisory Board Meeting agenda
Suggested agenda items for PBSD Board meeting on October 13, 2021:
Timeline for PBSD board to approve funds for Rectangular Rapid Flashing Beacons (RRFB) at crosswalk on Pelican Bay
Blvd.
Use of electric vehicles and number of charging stations at proposed new maintenance facility
Estimated costs of Phase 1 of sidewalk project (Please prov(de a list of all expenditures, encumbrances, estimated costs,
including all change orders, CEI-related services, landscaping, etc.)
Miscellaneous correspondence:
Request for bond program. (attached)
Report on pedestrian crossing near beach walk (attached)
Thank you.
Susan O'Brien
� }
\\<\\
• /
\\
...y
.�
IF
lFe
y \`
Agenda item #12b
Page 3 of 7
Mid Block Crosswalk Metrics
titslltlt�
At Frate: 1AMUWAM,
Is this a Multi -Use Path crossing Q Yes
Roadway Configuration:
Q 2 — Lanes (Single Travel Lane in Each Direction)
1{}t 4,—Lanes (Two'1'ravel Lanes in Each Direction)
6 —Lanes (Three Travel Lanes in Each Direction)
No posted Speed Limit. 30 mph
Post Speed > ®Yea No
Average Daily'I'rafftc > 2,000 ®Yes ONo
Sight Distance Compliant Yes Q No
3 —Lanes (Two Travel Lane in Each Direction of Travel and Striped Center Median)
3 —Lanes (Two'Cravel Lanes in Each Director of Travel and a Raised Center Median)
5 —Lanes (Two Travel Lanes in Each Direction of Travel and a Center Sniped Median)
5 —Lanes (Two'I'ravel Lanes in Each Direction of Travel and a Raised Center Median)
Distance to Nearest Alter»ate Crossinhr> 300 Feet Yes QNo
Distance to Adjacent Intersections > 660 Feet ❑Yes ®No
Reported Crash Hiatory:
0 # reported crashes (RC) in 2020; 0 # RC that involved pedestrians/cyclists.
1
#reported
crashes
(RC)
in
2019;
0
#
RC
that
involved
pedestrians/cyclists.
0
#
reported
crashes
(RC)
in
2018;
0
#
RC
that
involved
pedestrians/cyclists.
0
#
reported
crashes
(RC)
in
2017;
0
#
RC
that
involved
pedestrians/cyclists.
0
#
reported
crashes
(RC)
in
2016;
0
#
RC
that
involved
pedestrians/cyclists.
0
#
reported
crashes
(RC)
in
2015;
0
#
RC
that
involved
pedestrians/cyclists.
Minimum Quantity Thresholds Per I?DOT Engineering Manual:
• 7Aor more pedestrians duringa siny�c hour (any four wnsetudve 15-minute periods) of mi mernge dry, or
• Igor more pedestrians during each of any two hours of an average day, or
• 15 or more pedestria is during each of any three hours of mr average day.
o children, older adults, and pedestrians with physical disabilities may be counted twice (2x) toward these volume thresholds.
Judgment and care should be applied when estimating pedestrian categories. Children are generally under age 12 while older
adults are typically 65 years or older.
o A bicyclist can he counted as a pedestrian if appropriate for die crossing.
o An exception to this criterion is within 1 school zone, where there is no minimum pedestrian volume for a school crossing.
V)
O
�7W
V
.N
C
V
V-J
Agenda item #12b
Page 4 of 7
OSJune2021
RRFB Installation
Grenadier Blvd at Pelican Bay Blvd
Site selection for RRFB installation.
The Trafftc Operations Section of the Collier Counry's Growth Management Division conducted an
engineering and traffic investigation study based upon the Manual on Unifarm Traffic Control Devices
(MUTCD) to determine if Rectangular Rapid Flashing Beacons Considerations are appropriate for the
project location noted.
The MUTCD, published by the U.S. Department of Transportation is the national standard for traffic control
devices. The Florida Department of Transportation has adopted the MUTCD as the State standard, and it
governs the placement and design of traffic signals, signs, and pavement markings on public and private
roads within the state,
CONSIDERATION:
Interim Approval for Optional Use of Rectangular Rapid Flashing Beacons (ItI2F'B) (IA, -I I)
Conditions of Interim Approval:
The FHWA will grant Interim Approval for the optional use of the RRFB as a warning beacon to supplement
standard pedestrian crossing or school crossing signs at crosswalks across uncontrolled approaches.
Jurisdictions using RRFB under this Interim Approval must agree to comply with the technical conditions,
maintain an inventory list of all locations where the devices are placed, and to comply with Item F at the bottom
of Page IA-6 of the 2003 MUTCD, Section IA. 10.
Evaluated criteria included but was not limited to:
❖ Legal considerations — State of Florida Statues/Manual of Uniform Traffic Control Devices (MUTCD)
s Quantify and validate traffic and pedestrian flow metrics
•;• Local or neighborhood street designation
:• Roadway geometry and characteristics
Crash statistics
The study found that the installation and utilization of Rectangular Rapid Flashing Beacons (RRFB) at this
location is in accordance with established guidelines and metrics ofthe MUTCD i£the Pelican Bay Municipal
Services Taxing and Benefit Unit have funding for the design, engineering, material acquisition, installation and
maintenance of the RRFB system.
The MSTBU must agree to comply with the technical conditions, maintain an inventory list of all locations
where the devices are placed, and to comply with Item F at the bottom of Page lA-G of the 2003 MUTCD,
Section 1A.10.
Agenda item #12b
Page 5 of 7
Miscellaneous Correspondence
Submitted by Susan O'Brien
1. The P85D Board approved a motion on May 13, 2021, (attached) requesting Collier County to
arrange a $64 million bond program for PBSD to finance capital expenditures.
2. Per the emails on July 2, 2021, (attached) it appears key County staff members were nat
asked to arrange a bond program for PBSD.
Agenda item #12b
Page 6 of 7
Pelican Bay Services Division Board Regular Session
May 13, 2021
Mr. Fogg reviewed financing options discussed with the Countyon N/23/2021 and will pursue
20-year financing of $6-7 million with a locked -in interest rate. Mr. Aonill commented that this 20-
year financing under discussion would be a special revenue bond, where our PBSD non ad valorem
assessments would be pledged to support debt service. He noted that the County's Finance Committee
is not inclined to recommend a 20-year bond. Mr. Fogg commented that if the County declines our
request for a 20-year bond, then he hopes that the County will work with us to obtain the longest term
financing possible for us. Mr. Coleman commented that we will be seeking approval by the BCC to
participate in the Florida local government commercial paper financing program in June. Mr. Fogg
commented that we will be able to draw up to $10 million in short-term financing through this
program.
Mr. Fogg motioned, Ms. O'Brien seconded to request Collier County to
commence proceedings to arrange, on behalf of the PBSD, for the Issuance of a
20 year term Collier County bond offering in the amount of $64 million to
finance capital expenditures on sidewalks, lake banks, and drainage remediation
in Pelican Bay. The principal and interest payments to be paid by annual non ad
valorem assessments levied by the PBSD on the residents and commercial
members of Pelican Bay over the term of the loan. The motion carried 104, with
Dr. Chicurel dissenting.
CHAIRMAN'S REPORT
SUMMER MEETING SCHEDULE
Mr. Fogg reported that PBSD Board Regular Session meetings will be held on the second
Wednesday of the month, going forward. He noted that historically, the PBSD Board did not meet in
August. Mr. Fogg decided that a regular board meeting will be scheduled for each month, unless there
are no meaningful agenda items, and then in that case, the meeting will be canceled.
FUTURE ROLE OF THE AD HOC STRATEGIC PLANNING COMMITTEE
Mr. Fogg cormnented that when the ad hoc Strategic Planning Committee was formed, its
purpose was to discuss the long-range plan for the Watergate Way 12-aore parcel and the replacement
of the Operations Building. Neither the PBSD nor the PBF had a clear view of additions to this site.
He suggested that the board considers whether this committee should be disbanded or continued to
discuss other issues such as monitoring the development of the USACE resiliency project, operational
metrics, and/or other PBSD organizational structures.
MISCELLANEOUS CORRESPONDENCE
Ms. O'Brien commented on the PBF's scheduled budget discussion on June 23, and suggested
that the PBSD may want to consider a budget process/discussion similar to theirs. Mr. Dorrill
commented that about 50% of our costs are controlled/mandated by the County.
Ms. O'Brien commented that the cost of the sidewalk project CEI contract is much higher than
estimated by ABB. Mr. Dorrill commented that we were able to reduce this contract by approximately
$500,000 through negotiations, and were overruled by the County Procurement Division and County
Attorney's Office to negotiate any further reductions. Ms. O'Brien noted that the CE1 contract
includes inspection services of 10 horns/day. Mr. Dorrill commented that work directives by staff will
be used to minimize cost.
Agenda item #12b
Page 7 of 7
From: FinnEd <Ed.F(nn@coiliercountyll.gov>
Sent: Friday, July 2, 2021 1:36 PM
To: Nell Dorrill <Neilgdmgfl.com>
Cc: IsacksonMark <Mark.isacksonQcolliercountyfl.gov>
Subject: RE: Pelican Bay permanent financing
HI Neil,
The amount of loan required is likely between $7 and $10 million. My though is the CP draws
will occur in FY 22 and FY23. Then we would move towards a competitive bank loan late in
FY23. Ask for alternatives of 50 71 & 10 years and lock in. Beyond 10 years might be possible
but makes little sense given the ERU[fax Value base.
A Bond has the most upfront cost. $500,000 might be a bit high, maybe $150,000 - $200,000.
Could they market the bond themselves? Whether it is a bank loan or a bond the sale will
follow the County's normal competitive procedures. Given that, I don't know how marketing the
bond themselves might work.
Edward N. Finn
Office of Management and Budget
Collier County Government
Tel: 239-252-8609
Ed Fiiin@colliercotintylt.dov
From: Ne(I Dorrill �_ ei �dtYtghrom>
Sent: Friday, July 2, 2021 11:00 AM
To: FinnEd<cLF:�tirQ(kt�iyilcjQv>
Cot IsacksenMark<MadL[aackssviU1��11isx�Qtanlyii
Subject: Pelican Bay permanent financing
This email Is from an external source. Conlirm this Is a trusted sender and use extreme caution when opening
etlaohmenh or ollcking links.
ED/Mark: My Chairman continues to ask at what level long term financing would make sense
for the current capital program underway for PBSD. My understanding is that the cost of
issuance for a 20 year bond could run as high as $500,000. While certain members of the
community feel that they could market the bonds themselves I have explained that this simply
is not an option under the County's fiscal policies for our previously authorized $101000,000
FLGFC Commercial Paper Program. Let me know if this is correct. Enjoy the holiday.
Neil Dorrill, President
Dorrill Management Group
5672 Strand Court, Suite #1
Naples, FL34110
239-592-9115