Agenda 10/12/2021 Item #16E1 (Administrative Resports)10/12/2021
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• One (1) change order that in aggregate modify contracts by $0.00 and add 60 calendar days to
completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Five (5) after the fact memos with a fiscal impact of $7,505.95 for additional services
FISCAL IMPACT: The net total for the six (6) items is $7,505.95.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 1012 Change Order Report - FY22 (PDF)
2. 1012 Change Order Backup - FY22 (PDF)
3. 1012 After the Fact Report - FY22 (PDF)
4. 1012 After the Fact Backup - FY22 (PDF)
16.E.1
Packet Pg. 1019
10/12/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doc ID: 20173
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 10/12/2021
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
09/22/2021 3:22 PM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
09/22/2021 3:22 PM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 09/22/2021 3:24 PM
Agenda Clerk Preview Michael Cox Agenda Clerk Preview Completed 09/22/2021 5:55 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 09/23/2021 11:55 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 09/27/2021 1:50 PM
Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 09/27/2021 1:53 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 09/27/2021 1:53 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/28/2021 3:01 PM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 10/05/2021 8:31 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 10/12/2021 9:00 AM
16.E.1
Packet Pg. 1020
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 19-7547 1 9/7/2021Security Control System Upgrade for CC JailsStanley Convergent Security SolutionsFacilities Management - Dave Closas $1,632,790.00 $1,632,790.00 $0.00 $1,632,790.00 0.00% 540 60 600 11.11%Meeting Date Total number of Change OrdersTotal Dollar ChangeTotal Change in Days10/12/2021 1 $0.00 6016.E.1.aPacket Pg. 1021Attachment: 1012 Change Order Report - FY22 (20173 : Procurement Services administrative reports)
Schneeberge
rSara
Digitally signed by SchneebergerSara
Date: 2021.09.09 13:42:55 -04'00'
1 116.E.1.b
Packet Pg. 1022 Attachment: 1012 Change Order Backup - FY22 (20173 : Procurement Services administrative reports)
2 16.E.1.b
Packet Pg. 1023 Attachment: 1012 Change Order Backup - FY22 (20173 : Procurement Services administrative reports)
Item Page #Contract or Purchase OrderDate Description of Project Vendor Name Division ‐ DirectorFiscal Impact for Additional ServicesOutstanding InvoicesDescription1 1 NA 9/17/2021 GPS Fleet Tracking Devices InTouch GPSDomestic Animal Services - Kimberley Grant$3,591.00 $3,591.00Division staff did not obtain a valid purchase order prior to the renewal of the services.2519-7610 45001978219/14/2021NCWRF Injection Well System ReplacementA.C. Schultes of Florida, Inc. PUEPMD - Tom Chmelik $0.00 $113,464.10Division staff did not issue Work Directives prior to the start of the additional work as required by contract.3 10 NA 9/16/2021 Pet Neurological Examinations for DASSpecialists in Companion Animal NeurologyDomestic Animal Services - Kimberley Grant$140.00 $140.00 Division staff paid an old outstanding invoice via purchasing card.4 12 NA 9/20/2021Rabies Vaccines and Heartworm MedicationBoehringer Ingelheim Animal Health USA Inc. Domestic Animal Services - Kimberley Grant$3,525.00 $3,525.00 Division staff paid old outstanding invoices via purchasing card.5 15 NA 9/22/2021 Veterinary Instruments Med-Vet InternationalDomestic Animal Services - Kimberley Grant$249.95 $249.95 Division staff paid an old outstanding invoice via purchasing card.Meeting DateTotal number of After the Fact MemosFiscal Impact for Additional ServicesOutstanding Invoices10/12/2021 5 $7,505.95 $120,970.0516.E.1.cPacket Pg. 1024Attachment: 1012 After the Fact Report - FY22 (20173 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Marcy Perry Domestic Animal Services
Kimberley Grant InTouch GPS
$3,591.00 N/A N/A
✔
Domestic Animal Services utilizes GPS fleet tracking devices in their vehicles. They have been
using InTouch GPS devices and pay as an annual subscription (January to December).
This fiscal year, the vendor's renewal notification was not received by DAS staff. DAS continued
to use the service in their vehicles and the vendor continued to provide the tracking services.
The vendor submitted a past due invoice to a DAS staff member in August 2021 at which time it
was discovered the renewal process was not completed and quotes or a purchase order were
not obtained. The price for the subscription has remained unchanged for 3 consecutive years.
The Division is requesting permission to pay invoice #780411 in the amount of $3,591.00 to pay
for GPS services for calendar year 2021. Service will conclude on December 31, 2021.
The county has obtained a contracted vendor (Verizon) through cooperative agreement for fleet
tracking services. DAS will utilize the contracted vendor beginning on January 1, 2022. Future
invoice information will be updated from DAS to OVS to ensure proper billing.
Marcy Perry
PerryMarcy Digitally signed by PerryMarcy
Date: 2021.09.17 09:46:58
-04'00'9/17/21
Kim Grant
GrantKimberley Digitally signed by GrantKimberley
Date: 2021.09.16 11:57:41 -04'00'
1116.E.1.d
Packet Pg. 1025 Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
Customer 8132337Customer 8132337
Collier County Domestic Animal Services
David Walloch
United States
Shipping addressShipping address
United States
$0.00
$3,591.00
780411
$3,591.00
January 1, 2021
January 1, 2021
Net0
$3,591.00
OverdueOverdue
Opening Balance
Closing Balance
As of January 1, 2021
Invoice
Invoice Amount
Posted Date
Due Date
Terms
Outstanding
Status
PO Number
Invoice
InTouch GPS
InTouch GPS * support@intouchgps.com
Ofc: 800-881-6343 Fax: 863-582-9253 wwww.intouchgps.com
Remittance Address:
InTouch GPS
Attn: Lockbox Operations 654061
2701 East Grauwler Rd, Bldg 1 Irving, TX 75061
$239.40 $239.40
$239.40 $239.40
$239.40 $239.40
$239.40 $239.40
DescriptionDescription QuantityQuantity Unit PriceUnit Price AmountAmount
Subscriptions - Multi-Month
36744
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
Invoice Page 1 of 3
2 16.E.1.d
Packet Pg. 1026 Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
$239.40 $239.40
$239.40 $239.40
$239.40 $239.40
$239.40 $239.40
$239.40 $239.40
$239.40 $239.40
$239.40 $239.40
$239.40 $239.40
$239.40 $239.40
$239.40 $239.40
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
Subscriptions - Multi-Month
36744
DescriptionDescription QuantityQuantity Unit PriceUnit Price AmountAmount
Invoice Page 2 of 3
Invoice Page 2 of 3
3 16.E.1.d
Packet Pg. 1027 Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
$239.40 $239.40
NotesNotes
For any billing questions please contact our billing team at (470) 450-
0238 or billing@gpstrackit.com. Thank you for being a GPS Trackit
customer. We appreciate your business.
$3,591.00
$3,591.00
$0.00
$3,591.00
Subtotal
Invoice amount
Payments
Outstanding
Standard 1 Year Service
January 1, 2021 - December 31, 2021
1
DescriptionDescription QuantityQuantity Unit PriceUnit Price AmountAmount
Invoice Page 3 of 3
Invoice Page 3 of 3
4 16.E.1.d
Packet Pg. 1028 Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Peter Schalt EPMD
Tom Chmelik A.C. Schultes
$113,464.10 19-7610 4500197821
✔
During construction of the North County Water Reclamation Facility (NCWRF) dual zone monitoring well (DZMW) and during performance of the original construction contract, unforeseen
hydrogeologic conditions were encountered that rendered the upper monitoring zone of the DZMW unusable for monitoring. The DZMW is regulated by the Florida Department of Environmental
Protection (FDEP) as part of a Class I injection well system which is typical under high scrutiny to protect the groundwater resources. The FDEP was contacted immediately of the unforeseen
conditions encountered and they advised to not stop the drilling operations and to continue with the drilling and testing of the well. At that time, costs for the unforeseen additional scope or impacts to
schedule were not known in order to prepare and issue a work directive. The FDEP did not allow ceasing the drill operations, due to the fact that the well could have been lost. Once additional drilling
and testing were conducted, the FDEP was again contacted and in order to save the Class I injection well system and allow the NCWRF to continue operations, the FDEP authorized to plug and
abandon (i.e. filled with cement) the upper monitoring zone and drill a new single zone monitoring well. At that point permission was granted and identified by the FDEP and enough information was
gathered in order to issue Work Directive No. 1 (Issued 12/16/2019) for the contractor to abandon the unusable upper monitoring zone and drill a new upper zone monitoring well. The contractor
advised a subcontractor was needed to do the work due to lack of personnel from COVID conditions and likely the FDEP schedule could be impacted, which could potentially result in fines and
penalties and/or a consent order to the County. Consequently, after FDEP gave authorization for the path forward, Work Directive No. 2 (Issued 6/15/2020) was issued to drill the new upper
monitoring zone well with a new subcontractor. At the time Work Directive No. 2 was planned, scope and costs (time and materials) were unknown as well as the schedule impacts. Therefore, while
waiting for the contractor to provide the costs for Work Directive No. 2 drilling continued to meet FDEP regulations, authorization to proceed and schedule, to avert potentially losing the well. Work
Directive Nos. 1 & 2 were issued as soon as conditions and costs were available and FDEP authorizations and directions were obtained. As previously indicated, drilling could not be stopped due to
FDEP regulations. If the FDEP compliance schedule for the installation of the replacement wells was not met, the County would face penalties and potentially the NCWRF treatment operations could
not be performed for not having the injection wells available to dispose of excess reclaimed water. Therefore, it was critical to continue working. If well construction operations were stopped and the
schedule not met, the FDEP could likely issue a consent order, therefore continuing the work was critical for the success of the project and in order to be able to obtain an operating permit from the
FDEP in order to be able to use the well for permit compliance during the treatment process. We should have issued the work directives more timely even with all of the unknowns that we had at the
time, but in the interest to maintain the FDEP schedule to have a successful and permitted working well for treatment purposes, it was necessary to do everything possible to complete the project in a
timely fashion. We are asking the Board to approve payment in the amount of $113,464.10 and approve final payment to the contractor because both wells were drilled and are currently operating
successfully meeting the FDEP operating permit. If the monitoring wells were not completed successfully, operation of the NCWRF would not be available due to the inability to use the injection well
system to dispose the reclaimed water. Since the well contractor completed the work per applicable regulations and meeting FDEP schedule allowing the County to continue operating the NCWRF,
we request the Board to approve final payment to the contractor in the amount of $113,464.10.
To approve final payment to the contractor in the amount of $113,464.10 in order to close out the
project.
In the future, work directives will be issued more timely, even if cost and schedule are not
finalized, in order to authorize the contractor to be able to continue to complete the project scope.
Negotiated cost and schedule are documented later by change order, which the contractor is
held to.
schalt_p Digitally signed by schalt_p
Date: 2021.09.13 15:52:31
-04'00'
ChmelikTom Digitally signed by ChmelikTom
Date: 2021.09.14 11:34:02
-04'00'
2516.E.1.d
Packet Pg. 1029 Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
113,464.10Dawn B. BarnardDigitally signed by Dawn B. Barnard DN: cn=Dawn B. Barnard, o=Hole Montes, Inc., ou, email=dawnbarnard@hmeng.com, c=US Date: 2021.09.20 12:54:04 -04'00'schalt_pDigitally signed by schalt_p Date: 2021.09.20 15:17:41 -04'00'616.E.1.dPacket Pg. 1030Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
716.E.1.dPacket Pg. 1031Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
816.E.1.dPacket Pg. 1032Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
916.E.1.dPacket Pg. 1033Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Kyra Lynch Domestic Animal Services
Darcy Andrade
Specialists in Companion Animals Neurology
$140.00 N/A N/A
✔
Specialists in Companion Animals Neurology is the supplier of neurological examination services
for Domestic Animal Services. They send invoices by mail and are paid via p-card. When Dr.
David Robinson called in to pay a current invoice, the vendor informed that there was an another
open invoice on the account. Dr. David Robinson paid the invoice #496555. It was subsequently
learned that the other open invoice was from October of 2020.
The Division is requesting permission to post the pending pcard transaction 5054-64 for the
invoice #496555 to settle the credit card account.
DAS is changing their procedures to pay for online purchases at the time the order ships to
ensure they are paid timely. OVS is requiring a DAS process change where DAS pcard
purchases will require pre-approval through OVS before a p-card can be used for any purchase
to ensure transactions are posted and invoices are not missed. This will be put in place NLT
9/1/2021.
Marcy Perry
PerryMarcy Digitally signed by PerryMarcy
Date: 2021.09.16 10:20:18
-04'00'9/16/21
Kim Grant
GrantKimberley Digitally signed by GrantKimberley
Date: 2021.09.15 14:09:15 -04'00'
31016.E.1.d
Packet Pg. 1034 Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
SCAI{
2575 Northbrooke Plaza Drive
Naples, Florida, 34119
(p) 239-500-7226
(tl 239-24+9942
infonaples@scanfl.com
496555
10-22-2020
A-260679
381510
a
a
OWI{ER I FORMATION:
Domestic Animal Services
7610 Davis Blvd
Naples, Florida, 34104
tNvotcE
DATE
PATIENT NAME:
CLINICAL #l
*Neurology Exam Dr. Ashley J. Kelley 1 $175.00 20.00% $35.00 $140.00
PAYMENTTERMST COD
Paynent in full is expected upon coftpletion of treatnent.
Administratlon fees and (ollection fees wlll be applled to
overdue accounts.
Subtotal
Exc. TAX
Total
Paid
Ouc
$140.00
$0.00
$140.O0
$0.00
$140.00
ltL
QTY
11 16.E.1.d
Packet Pg. 1035 Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Marcy Perry Domestic Animal Services
Darcy Andrade
Boehringer Ingelheim Animal Health USA, Inc.
$3,525.00 N/A N/A
✔
Boehringer Ingleheim Animal Health USA, Inc. (Merial LTD) is the supplier of rabies vaccines
and heartworm medication for Domestic Animal Services. The vendor sends invoices by mail
and the invoices are paid via pcard. When DAS called in to pay a current invoice, the vendor
informed DAS employees that there was an aging overdue balance that needed to be resolved.
Separate DAS employees paid aging invoices #12341322 and #12816237 to avoid disruption of
services from the vendor to ensure sufficient supplies of the vaccine and medications could be
procured.
The Division is requesting permission to post the pending pcard transactions:
5032-38 for invoice #12341322: $1,425.00.
5088-58 for invoice #12816237: $2,100.00.
DAS is changing their procedures to pay for online purchases at the time the order ships to
ensure that invoices are paid timely. OVS is recommending transferring DAS pcard purchases to
Fetch preapproval workflow to ensure transactions are posted and invoices are not missed.
Marcy Perry
PerryMarcy Digitally signed by PerryMarcy
Date: 2021.09.20 14:34:10
-04'00'9/20/21
Jeffrey Newman (Acting Director)NewmanJeffrey Digitally signed by NewmanJeffrey
Date: 2021.09.20 14:37:25 -04'00'9/20/21
12 416.E.1.d
Packet Pg. 1036 Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
INVOICE
Page I Of I
For Questions Or Inquiry
Pleas€ Call
Phone#: l-888-637-4251
Fax#t l-877-6314256
BOEHRINCER INCELHEIM ANIMAL }IEALTH USA INC.
3239 SATELLITE BOULEVARD
DT'LUTH, CA 30096
2't94 vc02!.vHv 52923493 05-MAR-21 12341322 05-MAR-21
Fedex Gr
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COLLIER COUNTY DOMESTIC ANIMAI
svcs
3295 TAMIAMI TRL E BLDG C2
NAPLES FL 34I 12
COLLIER COLNTY DOMESTIC
ANIMAL SVCS
7610 DAVIS BLVD
NAPLES FL 34104
t4250.00
Serial#: IMA2lA0l IItelri#: '13239
FL5OMG X5 6_0000
Sales Agent:
231.50 1425.00
SEH06 Territory,
I425.00
0.00
License: ROBINSON DAVID VMl5879 2022105/31
Sub Total:
Tax:
2OTII PROX 2o-APR-21 USD t425.00
AND RI OF BUYERAT SELLER'S SHIPPING POINT, SUBJECTTO THE GENERAL TERMS AND CONDITION OF SALE
Customer No: 2794
InvoiceNo: 12341322
lnvoice Due: 2G.APR-21
lnvoiceTotal: 1425.00
IfPaid By, Th€rl Pay:
THE
INVOICE
BACK HEREOT TRANSPORTATION F,O.B. SHIPPING POI\T
BI AH USA
PO Box 281348
Atlanta, GA 30384-1348
DETACH AND RFT'IIRN
N.$
Amount Paid
THANK YOU FOR YOUR BUSINESSI
CUST NO.FURCHASE oRDER No.PRDER No.FTtrPDATE ENVoICE NO.FNV. DATE
JALES PERSON NAME TECH FoufrNa / FRETCHT
;8H06 Territory,
SIZEPRODUCT
DESCRIPTION
aty LIST
PRICE
EXTENSION DISCOT'NT
APPLIED
NET
AMOUNT
AYMENT TERMS PAID Y AMO1JNT DUE DUE
13 16.E.1.d
Packet Pg. 1037 Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
BOEHRINGER INGELHEIM ANIMAL HEAITH USA INC.
3239 SATELLITE BOULEVARD
DULUTH, GA 30096
COLLIER COI,INTY DOMESTIC ANIMAL
svcs
3295 TAMIAMI TRL E BLDG C2
NAPLES FL34II2
BACK HEREOF TRANSPORTATION F.O.B. SHIPPING POINT
BI AH USA
PO Box 281348
Atlanta GA 3038,1-1348
S
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L
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INVOICE
Page I Of I
DETACH AND RITURN
For Questions Or Inquiry
Please Call
Phone#: l-888-637-4251
Fax#: l-877-6374256
COLLIER COUNTY DOMESTIC
ANIMAL SVCS
7610 DAVIS BLVD
NAPLES FL 34104
IN'r'OICE
Customer No:
Invoice No:
Invoice Due:
Invoice Total:
IfPaid By, Then Pay:
2794
128t623'l
20-IuL-zt
2100.00
07-JUN-2r
SEH06 Territory,FedEx Bio
2100.0{TRY 0.00
Serial#: 18498
IMRAB 3 TF (50XIDS)
Iter#: 23llfl)
12.fino
Sales Agent:
175.00 2100.00
SEH06 Territory,
PROX 20-TIJL-21 usD 2t00.00
Sub Total:
Tax:
Amount Paid
THANK YOU FOR YOUR BUSINESS!
]UST NO.PURCIIASE ORDER NO.PRDERNO.SHIPDATE INVOICENO.[rw. DATE
2794 4502226028 53377458 07-JUN-21 t2816237
TALES PERSONNAME SERVICE TECH B.OUTTNG / FREIGHT
IRODUCT
)ESCRJPNON
SIZE aty LIST
PRICE
EXTENSION DISCOI.JNT
APPLIED
NET
AMOIJNI'
2100.0(
0.0(
0.0(
PAID BY
14 16.E.1.d
Packet Pg. 1038 Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Marcy Perry Domestic Animal Services
Kim Grant Med-Vet International
$249.95 N/A N/A
✔
Med-Vet International is the supplier of Veterinary instruments for DAS. They send invoices by
mail and outstanding invoices are paid via p-card. Dr. David Robinson paid an aged invoice
dated 5/28/21 on 8/7/21. Dr. Robinson paid invoice #13240670-1-1 in the amount of $249.95.
The Division is requesting permission to post the pending pcard transaction 5079-28 for the
invoice #13240670-1-1 to settle the credit card account.
DAS is changing their procedures to pay for online purchases at the time the order ships to
ensure they are paid timely. OVS is requiring a DAS process change where DAS pcard
purchases will require pre-approval through OVS before a p-card can be used for any purchase
to ensure transactions are posted and invoices are not missed. This will be put in place NLT
9/1/2021.
Marcy Perry
PerryMarcy Digitally signed by PerryMarcy
Date: 2021.09.22 13:25:04
-04'00'9/22/21
Jeffrey Newman (Acting)NewmanJeffrey Digitally signed by NewmanJeffrey
Date: 2021.09.22 14:00:58 -04'00'9/22/21
15 516.E.1.d
Packet Pg. 1039 Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)
MED-VET INTERNATIONAL
1.3822 WEST BOULTON BLVD
METTAWA, rL 60045(847) 680-30s0 (847) 680-4440 FAx
Customer *601104
ISTVAN SINKA 61193
DOMESTIC ANIMAL SERVICES
7610 DAVIS BLVD
NAPLES, EL 34104-5311
INVOICE DATE SHIP VIA LICIDEA#5/28/21, UPS Ground Residentl
TCPA On Fil-e
1 1 0 VK-CSPAY
Thank you for your order!
PAYMENT TYPE
Visa+
PACK, CANINE, SPAY, GERMAN, 18 INSTRUI"1249.95 249 .95
Invoice# 13240670-1-1
ililfl]ilil [ lllllffi llliltil il lll
(239) 252-69'1L
PO# 61193
DAVID ROBINSON
DOMESTIC ANIMAL SERVICES
7610 DAVIS BLVD
NAPLES, rL 34104-5311
(239) 2s2-6977
]NVOICE AI{OUNT
SERVICE CHARGE
TAX
S/H
INVOICE TOTAL
249
U
0
0
249L. GarcVetcove
.95
.00
.00
.00
.95
16 16.E.1.d
Packet Pg. 1040 Attachment: 1012 After the Fact Backup - FY22 (20173 : Procurement Services administrative reports)