Backup Documents 09/28/2021 Item #16A17 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 A 1 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office CAO
Se- /d y/s
2. Board of County Commissioners Office BOCC
3. Minutes and Records Clerk of Court's Office
4,6 1o6 ra \-
4. Send to for signature:
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Brittany Lazo/GMD- Stormwater 239-252-5728
Contact/ Department Brittany.lazo@colliercoutyfl.gov
Agenda Date Item was 9/28/2021 Agenda Item Number 16 A.17
Approved by the BCC ID# 19921
Type of Document CO#2 Thomas Marine Construction 21- Number of Original 1
Attached 7834 Freedom Park Bypass Ditch Documents Attached
Construction
PO number or account 4500209268
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature TAMP 0 LA,
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A ✓�
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be BL
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the BL
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BL
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip BL
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on Q- '-a f nd all changes made during N/A is not
the meeting have been incorporated in the attached document. The County yolk an option for
Attorney's Office has reviewed the changes,if applicable. th's line
9. Initials of attorney verifying that the attached document is the version approved by the /A is not
BCC, all changes directed by the BCC have been made, and the document is ready for the / 7; an option for
Chairman's signature. / this line
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
A
6A1 ,
Ann P. Jennejohn
From: Ann P.Jennejohn
Sent: Tuesday, October 5, 2021 3:13 PM
To: LazoBrittany
Subject: Item #1617 (9-25-21 BCC Meeting)
Attachments: Backup Documents 09_28_2021 Item #16A17.pdf
Hi 13r'ittavty,
Avt executed copy of Item *16,417, from the
September 28, 2021 BCC Meeting is
attached for your records.
Thank you!
Ann Jennejohn
13MR Sevtior Deputy Clerk II
0..tT to,it, Clerk to the Value Adjustment Board
4 Office: 23 q-252-8406
1
Fax: 23q-252-8408 (if applicable)
Ann-Jennejokn@CollierCierk.com
Office of the Clerk of the Circuit Court
& Comptroller of Collier County
32gq Tamiami Trail, Suite *401
Naples, FL 34112-5324
www.CollierClerk.com
1
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Procurement Services
Call County Change Order Form
®Contract Modification 0 Work Order Modification
Contract#: 21-7834 Change#: 2 Purchase Order#: 4500209268 Project#: 60102.3
Contractor/Firm Name: Thomas Marine Construction Contract/Project: Freedom Park Bypass Ditch
Projects
Project Manager Name: Brittany Lazo GMD - Capital - Stormwater
Division Name: P
Original Contract/Work Order Amount $ 1,590,960.39P 1/26/21 11D Original BCC Approval Date; Agenda Item it
Current BCC Approved Amount $ 1,590,960.39 1/26/21 11D Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 1,590,960.39 9/11/21 SAP Contract Expiration Date (Master)
Dollar Amount of this Change 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $ 1,590,960.39 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 0.00 0.00% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 3/15/2021 Original 8/12/2021 Last Approved 9/11/2021 Revised Date 11/10/2021
Date Completion Date Date (Includes this change)
-
#of Days Added 60 Select Tasks ❑ Add new task(s) ❑Delete task(s) ❑Change task(s) (E Other(see
below)
Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested); 2.)why this change was not included in the original contract;and,3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This change order will add 60 days to the contract. Additional time is needed due to a
material delay.
2. This change order was not included in the original contract due to unforeseen delivery
delays.
3. If this change order is not approved the project will be incomplete.
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Prepared by: De.1021041711E777GOO' Date:
(Brittany Lazo,Project Manager,Capital Project Planning, Impact Fees&Program Mgt.)
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract hall constitute a full and final settlement of any and all claims of the Contractor/Vendor 1 Consultant I
Design Professional arising put ofAr related to the change set forth herein,including claims for impact and delay costs.
Accepted by: i 1'(`e 3 1 )1,-N I M if,i Date: I '2-1
(Thomas Marne Construction)
I Digitally signed by Gerald N. Kurtz
Approved by: Gerald N. Kurtz Date: 2021.08.18 12:44:40-04'00' Date:
(Gerald tKurtz,PE,Prinicple Project Mgr.,Capital Project Planning,Impact Fees&Program Mgt)
Olgttally signed by Matthew McLean
Matthew McLean OMNt
cl CaUS,E=mallhew.mcleanacolllorcountyll goy.CN=Mallhew
ean
Approved by: Onto:2021.08.1816:1130-04'00' Date:
(Director,Capital Project Planning,Impact Fees&Program Mgt)
Revised:10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Adman Rp� BCC ES
6A17
Digitally signed by
}} } :SwllTrinily
ScottTrinity Date:2021.08.30
Approved by: 10:51:43 oaoo Date:
(Trinity Scott, Deputy Department Head)
Soh neebe r erSa ra Digitally signed by SchneebergerSara
Approved by: Date:2021.08.31 10:35:05-04'00' Date:
(Procurement Professional)
Revised:10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rpt BCC ES
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ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. Kinzel,Clerk of Courts COLLIE 0 TY, FLORIDA
&Comptroller
By: JJ WI lR. By:
Penny Ta ,Chair
Dated: d `0
Attest as to Chair t ; ,
signets 9n1y4
Approve as to form and egality:
j �
B • l
colt R. each
Deputy County Attorney
CAO
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Change Order/Amendment Summary
COST TIME
CO# AMD# Description Days New Justification
Additive(+) Deductive(-) Added Amount
The additional time is required due
1 Added 30 days 30 180 to materials delivery delays with the
manufactuer of the armor matting.
The additional time is required due
2 Added 60 days 60 240 to materials delivery delays with the
manufactuer of the armor matting.
Revised:01/14/2021 (Divisions who may require additional signatures may Include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC
RCC ES
16A17
.r Thomas
Marine ,
..•w constrnetion
..•
Civil Structures Since 1982
July 22, 2021
Brittany Lazo
Project Manager
Collier County Growth Management Department-Stormwater Management
2685 South Horseshoe Drive
Naples, FL 34104
Dear Ms Lazo:
Unfortunately, our Freedom Park project will be delayed by a lack of material supply that is well beyond
the control of Thomas Marine Construction as discussed in my letter dated June 25`1'.
As previously discussed, the schedule logic revolves around the linear nature of the project. Our last
schedule when we thought the Contech material would arrive in June showed the wetland restoration
work inclusive of the armor mats to occur starting 6/14. The weir diverts the flow from the ditch to be
filled so it will happen early in that item. At most recent communication with Contech and provided via
earlier correspondence the start date for this item will now be the week of August 911'. This could delay
the work a full 60 days to approximately September 14`1'. However, we have managed to perform some
of the work originally thought to be dependent on the wetland work and likely will finish earlier than
that date because of those efforts. Because the mats will not be delivered until our current substantial
completion, unfortunately,that date will need to move again per the contract under provision 9.2.
By this letter I also intend to document a list of added work and other delays incurred on the project to
date.
1. The City of Naples water line, despite multiple requests for locates from that utility, remained
unlocated and was in an unknow spot in the north bank. It was so fragile that it broke while
TMC was attempting to locate it before we even had it uncovered. Time was lost coordinating
its repair and working around it. The same City of Naples water line required a wingwall
redesign to accommodate it.
2. After months of requests to relocate conflicting FPL poles as shown in the plans, FPL just
finished this work in July. One pole in particular required work out of sequence resulting is
some delay.
3. Unclear plan elevations were requested be clarified for weeks to no avail. Ultimately, invert
elevations were decided upon at the field level and work proceeded.
4. Unplanned flows of rainwater from south to north over the planned pathway while the path was
partially constructed at plan elevation resulted in a request to raise approximately 300' of
roadway in varying elevations up to 3 additional feet. The additional work took extra time.
5. Muck was encountered in the area of the proposed embanked armor mat weir. After request
TMC proceeded to demuck up to 5' down to remove the unstable material and backfilled and
compacted clean fill. This unforeseen work took additional days.
.;, 99 High Cotton Lane,Fort Myers,Florida 33905/Voice: 239 ;7-00011/Fax: 239-337-0099
% Thomas
I6A17
• Illlarine ction
Contra
14.000
Civil Structures Since 1982
6. As documented via letter, Hurricane Elsa delayed the project 3 days while SW Florida was under
a State of Emergency order and during the ensuing recovery from the storm damage on site.
Each of the above delays is not stated above with exact times (the daily reports should contain this
information) because each of the above is overshadowed by the substantial Contech material delay.
Also, we did eliminate a box culvert. The work could have been done concurrently (it was
subcontracted)to the work we have been performing yet its elimination did have some schedule benefit
to TMC that offset some of the delay described above. Regardless,the delivery of the critical armor
mats has created a delay currently of 75 total days, 30 of which have already been accounted for by
change order. By this letter TMC requests that 45 days be added to the contract by change order with no
additional monetary compensation, only time.
Fantastic progress has been made on this challenging project. I am certain that now that we have more
exact delivery dates for the remaining critical material we will finish out with an excellent final product.
Please reach out to me any time if you wish to discuss further or need additional information.
Regards
Kevin C Shimp, PE
President
•
8999 High Cotton Lane,Fort Myers,Florida 33905 /Voice: 239-337-0008/Fax: 239-337-0099
CAO