The URL can be used to link to this page

MPO Agenda 10/08/2021COLLIER COUNTY Metropolitan Planning Organization AGENDA Board of County Commission Chambers Collier County Government Center 3299 Tamiami Trail East, 3rd Floor Naples, FL 34112 October 08, 2021 9:00 AM Councilwoman Elaine Middelstaedt, Esq., Chair Councilman Paul Perry, Vice-Chair Councilman Greg Folley Commissioner Penny Taylor Commissioner Andy Solis, Esq. Commissioner Burt L. Saunders Commissioner Rick LoCastro Commissioner William L. McDaniel, Jr. Councilman Mike McCabe This meeting of the Collier Metropolitan Planning Organization (MPO) is open to the public and citizen input is encouraged. Any person wishing to speak on any scheduled item may do so upon recognition of the Chairperson. Any person desiring to have an item placed on the agenda shall make a request in writing with a description and summary of the item, to the MPO Director or MPO Chairman 14 days prior to the date of the next scheduled meeting of the MPO. Any person who decides to appeal a decision of this Board will need a record of the proceedings pertaining thereto, and therefore may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. In accordance with the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting should contact Anne McLaughlin, MPO Executive Director, 72 hours prior to the meeting by calling (239) 252- 8192. The MPO’s planning process is conducted in accordance with Title VI of the Civil Rights Act of 1964 and Related Statutes. Any person or beneficiary who believes that within the MPO’s planning process they have been discriminated against because of race, color, religion, sex, age, national origin, disability, or f amilial status may file a complaint with the Collier MPO Executive Director, Anne McLaughlin at (239) 252 -8192 or by writing to Ms. McLaughlin at 2885 South Horseshoe Dr., Naples, FL 34104. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF THE AGENDA, PREVIOUS MINUTES AND CONSENT ITEMS 4.A. September 10, 2021 Meeting Minutes 5. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA 6. AGENCY UPDATES 6.A. FDOT 6.B. MPO EXECUTIVE DIRECTOR 7. COMMITTEE CHAIR REPORTS 7.A. CITIZENS ADVISORY COMMITTEE (CAC) 7.B. TECHNICAL ADVISORY COMMITTEE (TAC) 7.C. BICYCLE PEDESTRIAN ADVISORY COMMITTEE (BPAC) 7.D. CONGESTION MANAGEMENT COMMITTEE (CMC) 7.D.1. Congestion Management Committee Chair Report 7.E. LOCAL COORDINATING BOARD (LCB) 8. REGULAR BOARD ACTION (ROLL CALL REQUIRED) 8.A. Approval of Amendment to FY 2022-2026 Transportation Improvement Program (TIP) and Authorizing Resolution 9. REGULAR BOARD ACTION (NO ROLL CALL) 9.A. Approval of Annual Performance Review of the MPO Executive Director 9.B. Approve Strategic Plan for FY 2022 9.C. Approval of the Federal Transit Administration (FTA) Transit Planning Grant Application and Resolution 2021-11 10. PRESENTATIONS (MAY REQUIRE BOARD ACTION) 10.A. FY 2021 Annual Report 11. DISTRIBUTION ITEMS 11.A. Letter to Miccosukee Tribe Requesting Government-to-Government Meeting Regarding Paradise Coast Trail Feasibility Study 12. MEMBER COMMENTS 13. NEXT MEETING DATE 13.A. Next Meeting Date - November 12, 2021 - 9:00 a.m. Board of County Commissioners Chambers, 3299 Tamiami Trail East, Naples, FL 34112 14. ADJOURN 10/08/2021 COLLIER COUNTY Metropolitan Planning Organization Item Number: 4.A Item Summary: September 10, 2021 Meeting Minutes Meeting Date: 10/08/2021 Prepared by: Title: Planner, Senior – Metropolitan Planning Organization Name: Brandy Otero 09/30/2021 9:45 AM Submitted by: Title: Executive Director - MPO – Metropolitan Planning Organization Name: Anne McLaughlin 09/30/2021 9:45 AM Approved By: Review: Metropolitan Planning Organization Brandy Otero MPO Analyst Review Completed 09/30/2021 9:45 AM Metropolitan Planning Organization Anne McLaughlin MPO Executive Director Review Completed 09/30/2021 10:06 AM Metropolitan Planning Organization Anne McLaughlin Meeting Pending 10/08/2021 9:00 AM 4.A Packet Pg. 4 1 Collier Metropolitan Planning Organization Board of County Commission Chambers Collier County Government Center 3299 Tamiami Trail East, 3rd Floor Naples, FL 34112 September 10, 2021 9:00 a.m. **HYBRID REMOTE – IN-PERSON AND VIRTUALLY VIA ZOOM 1. CALL TO ORDER Meeting was called to order at approximately 9:00 a.m. 2. ROLL CALL Brandy Otero called roll and confirmed a quorum was present in the room; asked for a vote to allow one Board member to participate remotely due to extenuating circumstances. Commissioner Saunders moved to approve the remote participation of Councilman Mike McCabe. Councilman Folley seconded. Passed unanimously. Members Present (in BCC Chambers) Councilwoman Elaine Middelstaedt, City of Everglades City, Chair Councilman Paul Perry, City of Naples Commissioner Rick LoCastro, Collier County BCC District 1 Commissioner William L. McDaniel, Jr. District 5 [arrived following item 4] Commissioner Burt Saunders, Collier County BCC District 3 Members Present (virtually via ZOOM) Councilman Mike McCabe, City of Naples Members Absent Commissioner Penny Taylor, Collier County BCC District 4 Commissioner Andy Solis, Collier County BCC District 2 MPO Staff Anne McLaughlin, Executive Director Brandy Otero, Principal Planner Scott Philips, Principal Planner Danielle Bates, Administrative Assistant FDOT L. K. Nandam, District 1 Secretary Victoria Peters, Community Liaison 4.A.1 Packet Pg. 5 Attachment: September 10, 2021 Meeting Minutes (20215 : September 10, 2021 Meeting Minutes) 2 Others Present Scott Teach, Deputy County Attorney (in-person) Trinity Scott, Collier County Growth Management Deputy Department Head (in-person) Lorraine Lantz, Collier County Transportation Planning (virtually via ZOOM) Michelle Arnold, Public Transit and Neighborhood Enhancement Division Director (in-person) 3. PLEDGE OF ALLEGIANCE Councilwoman Middelstaedt called the meeting to order. Commissioner Saunders led the Pledge of Allegiance. 4. APPROVAL OF THE AGENDA, PREVIOUS MINUTES AND CONSENT ITEMS 4.A. June 11, 2021 Meeting Minutes Commissioner Saunders moved to approve the Agenda and Previous Minutes. Councilman Folley seconded. Passed unanimously. [Commissioner McDaniel arrived.] 5. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA None. 6. AGENCY UPDATES 6.A. FDOT Ms. Peters – New Draft Tentative Work Program - Department will hold public hearings week of October 18-22 on new Draft Tentative Work Program FY23-FY27; Will hold virtual and in-person meeting with opportunity to provide comments at Southwest Area Office (SWAO) /SWIFT Center SunGuide Building behind the Daniels rest area, Tuesday, October 19th, from 10- 12 noon. FDOT’s sixth annual Mobility Week October 29-November 5, statewide campaign promotes smart, efficient, and safe multimodal transportation choices. Multi-agency participation; more information on local events forthcoming. Secretary Nandam – First, the latest Revenue Estimating Conference projections show we will have $900 million additional over the next 5 years. Totally different projection from last year when we were projecting revenues dropping. Secondly, each state receives federal allocations and Florida has history of using all of ours; Florida is typically recipient in distribution of federal monies that rollback from other states that have not used their full allocation. We are going to receive an extra $200 million in that reallocated money. Things are progressing well on federal infrastructure bill. Senate has passed a package and hopefully the House will soon. We can 4.A.1 Packet Pg. 6 Attachment: September 10, 2021 Meeting Minutes (20215 : September 10, 2021 Meeting Minutes) 3 anticipate that money coming through. We’re excited about all this money coming to the state, and will build a program coordinating with MPO Director and County staff to identify candidate projects. Still waiting on news on candidate projects we picked for previous infrastructure money identified. When we have word on that will let you know. Councilman Folley – Interested in the process of the unused money coming back to Florida that wasn’t spent by other states. Do you have a sense of where Florida stands in comparison to other states receiving reallocated funding? Secretary Nandam – Would assume that states that have higher population generally use their allocation. Will get data and report back. 6.B. MPO EXECUTIVE DIRECTOR Ms. McLaughlin – 7 out of 9 annual evaluation surveys completed thus far; evaluation review will be on October agenda for action. Announced recent hiring of Principal Planner, Scott Philips, to give brief recap of his experience to Board. Mr. Philips – worked for MPOs in California and Colorado, most recently in FDOT Central Office as MPO State Coordinator in Office of Policy Planning. 7. COMMITTEE CHAIR REPORTS 7.A. CITIZENS ADVISORY COMMITTEE (CAC) 7.A.1. Citizens Advisory Committee Chair Report Ms. McLaughlin – Chair is not present. Refer to report in packet. 7.B. TECHNICAL ADVISORY COMMITTEE (TAC) 7.B.1. Technical Advisory Committee Chair Report Ms. Lantz – Available to answer questions, followed with brief recap of report in packet. 7.C. BICYCLE PEDESTRIAN ADVISORY COMMITTEE (BPAC) 7.C.1. Bicycle and Pedestrian Advisory Committee Chair Report Mr. Matonti – Presented Chair report in packet. Reviewing new project submittals - committee members all had their own suggestions and provided comments on submissions; comments about revising criteria and having been involved in this year and last year’s reviews, submittals have improved in terms of combining projects in close proximity to improve ability to mobilize. Reviewed and endorsed draft agenda for Joint meeting and draft 2022 calendar. 7.D. CONGESTION MANAGEMENT COMMITTEE (CMC) 4.A.1 Packet Pg. 7 Attachment: September 10, 2021 Meeting Minutes (20215 : September 10, 2021 Meeting Minutes) 4 7.D.1. Congestion Management Committee Chair Report n/a 7.E. LOCAL COORDINATING BOARD (LCB) 7.E.1. Local Coordinating Board Chair Report Ms. McLaughlin - Chair not present; report is in agenda packet. 8. REGULAR BOARD ACTION (ROLL CALL REQUIRED) 8.A. Approve Roll Forward Amendment to the FY 2022-2026 TIP and Authorizing Resolution Ms. McLaughlin – presented Executive Summary in agenda packet. Explained roll forward addresses projects that were in funded in the State Fiscal Year and weren’t authorized by the June 30th deadline. The projects have to be incorporated for this quarter (the Federal Fiscal Year). Keeps funding available for projects active during interim quarter year. Public Participation Plan was followed. Commissioner McDaniel moved to Approve Roll Forward Amendment to the FY 2022-2026 TIP and Authorizing Resolution. Councilman Folley seconded. Roll Call vote taken. Councilwoman Middelstaedt – Yes. Councilman Folley – Yes. Commissioner McDaniel – Yes. Commissioner LoCastro – Yes. Councilman Perry – Yes. Commissioner Saunders – Yes. Councilman McCabe – Yes. Passed unanimously. 9. REGULAR BOARD ACTION (NO ROLL CALL) 9.A. Approve Amendment 3 to FY 20/21-21/22 Unified Planning Work Program and an Amendment to the MPO Agreement Ms. Otero – presented Executive Summary in agenda packet. Adopted UPWP describes the MPO’s budget for a two year period. This amendment includes the addition of funding from the closeout of the previous UPWP (FY 18/19-19/20) in the amount of $80,988. A UPWP amendment is necessary to recognize the carryover in funding. The amount has been added to FY 21/22. Other changes include: • Updated soft match amount. 4.A.1 Packet Pg. 8 Attachment: September 10, 2021 Meeting Minutes (20215 : September 10, 2021 Meeting Minutes) 5 • Reallocated remaining funding from TDP major update (consultant services) in Task 6 - FTA 5305 carryforward to personnel services. • Removed Transportation System Performance Report (TSPR) – added funding to Congestion Management Process and updated deadline to June 2022. • Recognized final FY 21/22 FTA 5305(d) allocation and revised soft match. • Recognized final TD Planning Grant allocation for FY 21/22. • Added task and funding to begin data collection for 2050 Long Range Transportation Plan. The MPO Agreement which recognizes the additional funding must also be amended and updated upon approval of the UPWP amendment. Commissioner McDaniel moved to Approve Amendment 3 to FY 20/21-21/22 Unified Planning Work Program and an Amendment to the MPO Agreement. Commissioner Saunders seconded. Passed unanimously. 9.B. Appointment of New Member to the Citizens Advisory Committee (CAC) Ms. McLaughlin – presented Executive Summary in agenda packet. Recommended appointment of Ms. Harrington to fill at-large vacancy and add young adult perspective and broaden minority representation. Commissioner Lo Castro – we have three empty seats and this was the only applicant we got? Ms. McLaughlin – Yes. I’m working to find representatives who reside in County Districts 3 and 4. If Board members have candidates to suggest, please let me know. The practice is to defer to Board member whose district it is to make recommendation. Commissioner McDaniel - moved to appoint Katelyn Harrington to the Citizens Advisory Committee (CAC). Councilman Folley seconded. Passed unanimously. 9.C. Approve 2022 MPO Calendar Ms. McLaughlin – presented Executive Summary in packet. Noted that November Board meeting still to be determined due to regular date falling on a holiday. Recommended to CAC and TAC that their meeting date change from last to fourth Monday. This change was endorsed by CAC and TAC. Councilman Perry moved to approve. Commissioner McDaniel seconded. Passed unanimously. 10. PRESENTATIONS (MAY REQUIRE BOARD ACTION) 10.A. 2045 Long Range Transportation Plan (LRTP) Scrivener’s Errors Ms. McLaughlin – presented Executive Summary in agenda packet. Corrections related to adding the TIP to the Cost Feasible Plan as a table, and FDOT review comments re-enforced 4.A.1 Packet Pg. 9 Attachment: September 10, 2021 Meeting Minutes (20215 : September 10, 2021 Meeting Minutes) 6 that. In process of adding TIP, noted and corrected inconsistencies with other tables. Existing plus Committed road network was correct in travel demand model, but a couple of roads were not noted in table, corrected that. Added language to maintenance narrative to cover FDOT’s operations such as installation of wildlife crossing detection equipment. 10.B. 2050 Long Range Transportation Plan (LRTP) Base Year Data Requirements Ms. McLaughlin – presented Executive Summary in agenda packet. Correlates with UPWP amendment approved earlier. Described FDOT’s rationale for establishing 2019 as base year for travel data and transit ridership, 2020 as base year for population projections, housing due to COVID pandemic impact on travel behavior and employment figures. Data submittal due to FDOT June 2022. Plan on using County Interactive Growth Model if process of calibrating it to 2020 Census population is completed in time. Consultant will be used to collect required data. 10.C. Update on Joint Lee County/Collier MPO Board Meeting Ms. McLaughlin – presented Executive Summary in agenda packet. Prompted by Commissioner McDaniel urging staff to restart joint Board meetings at June Board meeting. Coordinated with Lee County MPO Director to schedule joint BPAC, CAC and TAC meetings in October. Joint Board meeting most likely in February 2022. Working around FDOT schedule on Draft Tentative Work Program. Not seeking direction on revising Interlocal Agreement with Lee MPO at this time. Will be topic of discussion at Joint Board meeting for policy level direction. What other topics should be on agenda? Commissioner McDaniel – to clarify – Conflict in proposed schedule for 2022 that showed October as the joint meeting date, the date needs to be corrected and the schedule republished. All for a joint meeting, but that is pulling together a lot of members…proposition for better efficacy is to appoint a committee from our Board, 2 or 3, and a committee from theirs, to meet on a quarterly basis and maybe invite the Charlotte MPO; would be a nonvoting group to gather information on regionality, transportation issues, and public transit, to come back to individual boards. When it comes time to have joint meeting, come together with a focus. If it requires a vote from this Board to appoint an advisory committee of the individual boards on a quarterly basis. I would like to see that move forward. 11. DISTRIBUTION ITEMS 11.A. Revised 2021 Meeting Calendar Ms. McLaughlin – calendar has been revised to show joint advisory committee meetings in October. Will revise to correct Joint Board meeting date. 12. MEMBER COMMENTS Councilman Folley – Well prepared and streamlined meeting. Commissioner McDaniel – Want to have discussion about whether we ought to entertain an interim LRTP process to re-evaluate our priorities. Expect that FDOT will receive close to 4.A.1 Packet Pg. 10 Attachment: September 10, 2021 Meeting Minutes (20215 : September 10, 2021 Meeting Minutes) 7 $1billion in additional funding. How much of that money will be allocated to our individual district? For all of the reasons the MPO Director described, transportation dynamics, employment dynamics, have shifted. Would like to see if there is a need for a midterm amendment. Reconsider opening up partial interchange at Everglades and I-75, it’s much needed to support overall grid system, evacuation for brush fires and hurricanes and so forth. We already started studies on improvements to I-75, interchange improvements. Last time we did a midterm LRTP we were able to save significant amount of money. Ms. McLaughlin – we do anticipate needing to expect to amend 2045 LRTP due to new projects and funding coming on, how detailed that would have to be is not clear yet. Moving target. [In response to further questions] The 2050 LRTP must be adopted in December 2025. Data collection is starting up now. Difficult to condense process to produce interim LRTP. Secretary Nandam – as I understand your request, you’d like to be better prepared for opportunity that is coming, have on-shelf projects ready to go. The goal of performing the interstate master plan is to identify projected needs, including short term and long term solutions. The outcome of that study will lay foundation for upcoming update to Strategic Intermodal System (SIS), will identify which projects need to be considered in next 5-10 years. We will have the foundation. Will have leveraged any funding opportunity provided by new funding sources. The Everglades interchange is already in 2045 LRTP Cost Feasible Plan. Up to MPO to decide to make it a priority. Once it is a priority, FDOT will look for funding opportunities for the project. Foundation is already set. If we missed something in the LRTP, FDOT and MPO staff should have a conversation about what we missed. But we have a plan in place, a structured approach. Key is to push forward with the plan in place. Secretary Nandam – One more item. Funding solution in place to continue payment for the fire station in the upcoming fiscal year. 13. NEXT MEETING DATE 13.A. Next Meeting Date – October 8, 2021 - 9:00 a.m. Board of County Commissioners Chambers, 3299 Tamiami Trail East, Naples, FL 34112 14. ADJOURN There being no further business, Councilwoman Middelstaedt adjourned the meeting at approximately 9:27 a.m. 4.A.1 Packet Pg. 11 Attachment: September 10, 2021 Meeting Minutes (20215 : September 10, 2021 Meeting Minutes) 10/08/2021 EXECUTIVE SUMMARY Congestion Management Committee Chair Report OBJECTIVE: For the MPO Board to receive a report from the Chair of the Congestion Management Committee related to recent committee actions and recommendations. CONSIDERATIONS: Staff prepared the attached written report. Staff typically provides a verbal report at the MPO Board meeting, although the Chair is welcome to do so. COMMITTEE RECOMMENDATION: Committee recommendations are reported in the Executive Summary for each action item, and may be elaborated upon by the Chair in his/her report to the Board. STAFF RECOMMENDATION: Not applicable Prepared by: Anne McLaughlin, MPO Director ATTACHMENT(S) 1. CMC Chair Report (PDF) 7.D.1 Packet Pg. 12 10/08/2021 COLLIER COUNTY Metropolitan Planning Organization Item Number: 7.D.1 Doc ID: 20216 Item Summary: Congestion Management Committee Chair Report Meeting Date: 10/08/2021 Prepared by: Title: Planner, Senior – Metropolitan Planning Organization Name: Brandy Otero 09/30/2021 9:49 AM Submitted by: Title: Executive Director - MPO – Metropolitan Planning Organization Name: Anne McLaughlin 09/30/2021 9:49 AM Approved By: Review: Metropolitan Planning Organization Brandy Otero MPO Analyst Review Completed 09/30/2021 9:49 AM Metropolitan Planning Organization Anne McLaughlin MPO Executive Director Review Completed 09/30/2021 10:07 AM Metropolitan Planning Organization Anne McLaughlin Meeting Pending 10/08/2021 9:00 AM 7.D.1 Packet Pg. 13 CMC Committee Chair Report The Congestion Management Committee (CMC) met on September 15, 2021 and an in-person quorum was achieved. Agency Reports • FDOT – Ms. Peters reported that FDOT is releasing new Draft Tentative Work Program week of October 18-22. Combined virtual and in-person public hearing at Southwest Area Office from 10 am to noon on 10/19. FDOT to receive allocations today or tomorrow. Public comment period will close on 9/29 or 9/30. • Collier Area Transit – Mr. DeLeon introduced new Senior Planner, Alex Showalter Committee Actions • Endorsed Scope of Services for Congestion Management Process Update with change proposed by MPO staff go broaden the origin/destination study to include all County-wide arterials in Scope. Committee Reports and Presentations • Mr. Ordonez and consultant, Nick Spatola with Faller, Davis & Associates, Inc., gave presentation on arterial retiming project – Airport, Pine Ridge, Livingston, and Vanderbilt Beach RD. Distribution Items • 2022 MPO Meeting Calendar Next Meeting • The next regularly scheduled meeting will be held on November 17, 2021 at 2 p.m. 7.D.1.a Packet Pg. 14 Attachment: CMC Chair Report (20216 : Congestion Management Committee Chair Report) 10/08/2021 EXECUTIVE SUMMARY Approval of Amendment to FY 2022-2026 Transportation Improvement Program (TIP) and Authorizing Resolution OBJECTIVE: For the Board to approve an amendment to the FY 2022-2026 Collier MPO Transportation Improvement Program (TIP), and authorizing resolution. CONSIDERATIONS: The Florida Department of Transportation (FDOT) has requested the following amendment to the FY 2022 - 2026 Collier MPO TIP: FPN 425843-2: $81,961,590: Project Description: I-75 (SR 93) at SR 951, Ultimate Interchange Improvements. Advance Project and funding in the FY 2022 - 2026 Collier MPO TIP from FY 2025 to FY 2022. The purpose of the amendment is to advance the project from FY 2025 to FY 2022 and revise its funding structure to utilize American Rescue Plan Act of 2021 (ARPA) Federal Stimulus funds. The TIP amendment signature form and project sheet showing revisions to the project’s funding structure and schedule are shown in Attachment 1. MPO Board Resolution 2021-10 authorizing this amendment is shown in Attachment 2. The letter from FDOT requesting the amendment is shown in Attachment 3. The MPO is following the TIP amendment public involvement process as outlined in the MPO’s Public Participation Plan in that this amendment has been: • Posted for review by the TAC and CAC; • Public comment period announced on the MPO website; and • distributed via e-mail to applicable list-serve(s). The comment period began on September 30, 2021 and ends with the MPO Board meeting on October 8, 2021. No public comments have been received to-date. COMMITTEE RECOMMENDATIONS: The CAC and TAC will vote on this amendment at their October 7th meetings. MPO staff will report on the outcome at the Board meeting. STAFF RECOMMENDATION: That the Board approve the amendment and authorizing resolution. Prepared By: Scott Philips, Principal Planner ATTACHMENT(S) 1. TIP Amendment signature form and revised project sheet (PDF) 2. Resolution 2021-10 (PDF) 3. FDOT request for Amendment (PDF) 8.A Packet Pg. 15 10/08/2021 COLLIER COUNTY Metropolitan Planning Organization Item Number: 8.A Doc ID: 20217 Item Summary: Approval of Amendment to FY 2022-2026 Transportation Improvement Program (TIP) and Authorizing Resolution Meeting Date: 10/08/2021 Prepared by: Title: Planner, Senior – Metropolitan Planning Organization Name: Brandy Otero 09/30/2021 10:04 AM Submitted by: Title: Executive Director - MPO – Metropolitan Planning Organization Name: Anne McLaughlin 09/30/2021 10:04 AM Approved By: Review: Metropolitan Planning Organization Brandy Otero MPO Analyst Review Completed 09/30/2021 10:04 AM Metropolitan Planning Organization Anne McLaughlin MPO Executive Director Review Completed 09/30/2021 10:09 AM Metropolitan Planning Organization Anne McLaughlin Meeting Pending 10/08/2021 9:00 AM 8.A Packet Pg. 16 8.A.1Packet Pg. 17Attachment: TIP Amendment signature form and revised project sheet (20217 : Approval of Amendment 8.A.1Packet Pg. 18Attachment: TIP Amendment signature form and revised project sheet (20217 : Approval of Amendment 8.A.1Packet Pg. 19Attachment: TIP Amendment signature form and revised project sheet (20217 : Approval of Amendment 8.A.2 Packet Pg. 20 Attachment: Resolution 2021-10 (20217 : Approval of Amendment to FY 2022-2026 TIP and Authorizing Resolution) 8.A.2 Packet Pg. 21 Attachment: Resolution 2021-10 (20217 : Approval of Amendment to FY 2022-2026 TIP and Authorizing Resolution) Florida Department of Transportation RON DESANTIS GOVERNOR 605 Suwannee Street Tallahassee, FL 32399-0450 KEVIN J. THIBAULT, P.E. SECRETARY www.fdot.gov September 27, 2021 Ms. Anne McLaughlin, Executive Director Collier Metropolitan Planning Organization 2885 S. Horseshoe Drive Naples, FL 34104 RE: Request for Amendment to the Collier Metropolitan Planning Organization’s Fiscal Years 2021/2022 through Fiscal Years 2025/2026 Transportation Improvement Program (TIP) Dear Ms. McLaughlin: The letter is a formal request for the Collier Metropolitan Planning Organization (MPO) to approve the following amendment to the FY2021/22 – FY2025/26 Transportation Improvement Plan (TIP) at the October 08, 2021 MPO Board Meeting. This Ultimate Interchange Improvement project has been advanced from FY25 into FY22 with ARPA funds and these changes are required to be amended into the Collier MPO’s TIP for FY2021/2022 through FY2025/2026. FPN Number Federal Project Description Phase Group Amount Funding Type Fiscal Year Comments 425843-2 I-75 (SR 93) AT 951 DSB $81,695,046 ARPA 2022 D/B Project Advanced from FY25 to FY22. ARPA Funds 425843-2 I-75 (SR 93) AT 951 DSB $100,000 DIH 2022 D/B Project Advanced from FY25 to FY22. 425843-2 I-75 (SR 93) AT 951 DSB $45,150 DSB2 2022 D/B Project Advanced from FY25 to FY22. 425843-2 I-75 (SR 93) AT 951 DSB $121,394 LF 2022 D/B Project Advanced from FY25 to FY22. 8.A.3 Packet Pg. 22 Attachment: FDOT request for Amendment (20217 : Approval of Amendment to FY 2022-2026 TIP and Authorizing Resolution) Ms. Anne McLaughlin September 27, 2021 Page 2 If you have any questions, please feel free to contact me at (239) 872-5904. Sincerely, Victoria G Peters Planning Specialist III VGP:vgp cc: Carlos Gonzalez, Federal Highway Administration Abra Horne, Florida Department of Transportation Samantha Parks, Florida Department of Transportation Denise Strickland, Florida Department of Transportation Melissa Slater, Florida Department of Transportation Wayne Gaither, Florida Department of Transportation 9/27/2021 | 9:40 AM EDT 8.A.3 Packet Pg. 23 Attachment: FDOT request for Amendment (20217 : Approval of Amendment to FY 2022-2026 TIP and Authorizing Resolution) 10/08/2021 EXECUTIVE SUMMARY Approval of Annual Performance Review of the MPO Executive Director OBJECTIVE: For the Board to approve the Annual Performance Review of the MPO Executive Director, Ms. Anne McLaughlin. CONSIDERATIONS: The MPO Director’s contract calls for an annual evaluation to occur in accordance with a previously approved Annual Performance Evaluation Plan. The review is to take place at the MPO Board meeting in October to coincide with the beginning of the new Federal Fiscal Year. Thus, the period of performance dates from October 1, 2020 through September 30, 2021. As of the date of publication of this agenda packet, eight Board members have submitted evaluation forms in the form of responses to a survey. The aggregated scores and completed evaluation forms are shown in Attachment 1. COMMITTEE RECOMMENDATIONS: Not applicable STAFF RECOMMENDATION: That the Board approves the Annual Performance Review of MPO Executive Director, Ms. Anne McLaughlin. Prepared By: Anne McLaughlin, MPO Director ATTACHMENT(S) 1. Aggregated Scores and Completed Surveys (PDF) 9.A Packet Pg. 24 10/08/2021 COLLIER COUNTY Metropolitan Planning Organization Item Number: 9.A Doc ID: 20218 Item Summary: Approval of Annual Performance Review of the MPO Executive Director Meeting Date: 10/08/2021 Prepared by: Title: Planner, Senior – Metropolitan Planning Organization Name: Brandy Otero 09/30/2021 10:31 AM Submitted by: Title: Executive Director - MPO – Metropolitan Planning Organization Name: Anne McLaughlin 09/30/2021 10:31 AM Approved By: Review: Metropolitan Planning Organization Brandy Otero MPO Analyst Review Completed 09/30/2021 10:32 AM Metropolitan Planning Organization Anne McLaughlin MPO Executive Director Review Completed 09/30/2021 10:49 AM Metropolitan Planning Organization Anne McLaughlin Meeting Pending 10/08/2021 9:00 AM 9.A Packet Pg. 25 EVALUATION SURVEY RESPONSES i.3 3 3 3 3 3 3 3 3 3 ii.3 2 2 3 2 2 2 2 2 2 a. iii.3 3 3 3 3 3 2 3 3 2 b. iv.3 3 3 2 3 3 3 3 2 2 v.3 3 3 3 3 3 3 3 3 3 vi.3 3 3 3 3 3 3 3 3 3 vi.3 3 3 3 3 3 3 3 3 3 c. Sub 21 20 20 20 20 20 19 20 19 18 Av 3 2.9 2.9 2.9 2.9 2.9 2.7 2.9 2.7 2.6 a) Anne does and excellent job and is both a good leader and a good team builder. She listens well and delivers results. b) MPO Executive Director is efficient, professional, organized and a pleasure to work with. Burt Saunders, Commissioner - District 3. c) Ann is an excellent employee. She is responsive, knowledgeable, and overall does an outstanding job.CommentsStrategic Plan Performance Measures TeamworkJob Description Performance ImplementationCompliancePolicyBudgetCompleted SurveysSuperviseCollaborationPublic OutreachAnalysisCommunication9.A.1 Packet Pg. 26 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) .. MPO EXECUTIVE DIRECTOR EVALUATION SURVEY TIME PERIOD: FEDERAL FISCAL YEAR 2021 (OCTOBER 1, 2020 TO SEPTEMBER 30, 2021) PART ONE: STRATEGIC PLAN IMPLEMENTATION 1. PUBLIC OUTREACH GOAL: Sustain the level of engagement established in calendar year 2020 using social media, on-line surveys, website postings, email notifications, eNewsletter. ACCOMPLISHMENTS Public outreach during the first three quarters of Federal Fiscal Year (FFY) 2021 - October 1, 2020 through June 30, 2021) continued the shift to electronic communications and hybrid in-person/virtual meeting formats necessitated by the the COVID-19 pandemic. The MPO met all state and federal deadlines during this challenging time, culminating in the Board's approval of the 2045 Long Range Transportation Plan (LRTP) in December, followed by approval of the Local Roads Safety Plan in May, a series of amendments to the Unified Planning Work Program (UPWP), the FY 2022-2026 Transportation Improvement Program (TIP) and 2021 Project Priorities in June. MPO staff continued public outreach initiatives established in calendar year 2020, such as posting monthly safety videos on the MPO's website and County's Facebook page in collaboration with FDOT's Community Traffic Safety Team; conducting public surveys using the County's Qualtrics platform on the County's Facebook page, Twitter and Neighborhood News; distributing the monthly eNewsletter to the MPO's Adviser Network, advisory committees, member agency staff and partner agencies. Two weeks after posting a survey to social media 182 responses were received. 124 respondents had never heard of the MPO prior to the survey, approximately half believed the MPO was responsible for growth management, while a quarter believed it was city planning, and the last quarter correctly selected transportation planning. When asked about the the issue they're most concerned about 112 respondents answered traffic congestion, 24 answered traffic safety, 15 answered bike/ped facilities and safety, 5 answered transit services, and 21 answered other. 53 respondents provided their email for the newsletter and meeting notices. The full report is published on the MPO website and will be in the eNewsletter. COLLABORATION.COLLABORATION. 2. INTER-AGENCY COLLABORATION GOAL: Sustained responsiveness, clarity, accuracy in information sharing and acknowledgement of the MPO's Planning Partners. ACCOMPLISHMENTS The MPO Director and staff strive to acknowledge all requests for information within a 24-hour time period. At times we are able to very quickly provide a thorough response, at other times we note when additional time to 9.A.1 Packet Pg. 27 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) conduct research is needed. All MPO plans, studies and meetings are developed in a collaborative fashion and require constant communication with member agency staff, FDOT, our advisory committees, Board members and other regional planning partners. The MPO Director makes a deliberate practice of acknowledging the valuable contributions made by our planning partners during Board and advisory committee meetings. ANALYSIS.ANALYSIS. 3. ANALYSIS GOAL: Provide accurate information that is thorough and timely. Describe methodology and data sources for transparency. Research and incorporate Best Practices that have been vetted by other MPOs within the state. ACCOMPLISHMENTS The 2045 Long Range Transportation Plan, approved in December 2020, was the culmination of a two-year effort that incorporated population and employment projections generated by the Bureau of Business and Economic Research and the County Interactive Growth Model, FDOT's Freight Plan and Strategic Intermodal System Cost Feasible Plan and MPO led plans including the Transit Development Plan, the Transportation System Performance Report and the Local Roads Safety Plan. Immediately following completion of the LRTP, MPO staff began compiling the new FY 2022-2026 Transportation Improvement Program (TIP). This involved updating the narrative component to reflect the new LRTP and updating reporting on performance measures to address a new template provided by FDOT and the MPO Advisory Council (MPOAC). The MPO Director gave the Board a presentation that included an assessment of the balance in expenditures between maintenance, capacity, multimodal and safety. For the Local Roads Safety Plan, the MPO Director added an overview of local practices and prepared the final recommendations. The Director is developing an equity assessment of the FY22-26 TIP for inclusion in the 2021 Annual Report, reflecting Best Practices learned through participation in an Equity in Transportation Peer Exchange in June 2021. COMMUNICATION.COMMUNICATION. 4. COMMUNICATION GOAL: Communications should be clear, accurate, timely, concise, informative, pertinent. ACCOMPLISHMENTS The MPO Director spends a great part of each work day engaged in active communication with MPO staff, member agency staff, advisory committee members, state and federal planning partners, Board members and the general public. The formal communications made during Board meetings often summarize weeks of coordination with interested parties via email, phone and video conferences and in-person meetings. The MPO's website and eNewsletter continue to evolve as tools of communication. MPO staff welcome requests to present on MPO activities to interested groups of citizens and local elected officials. The Director presented information on the 2045 LRTP, project priorities and the TIP to the Collier Citizens Council and Naples City Council during the first three quarters of FFY21. In order to assess the effectiveness of MPO communications, the Director has posted a survey directed towards the general public on the County's Facebook and Twitter accounts and one reaching out to the 9.A.1 Packet Pg. 28 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) MPO's adviser network, advisory committees, FDOT, member agency staff and other planning partners. The results will be reported in the August eNewsletter and posted on the MPO's website. TEAM WORK.TEAM WORK. 5. TEAM WORK GOAL: Promote a spirit of team work internal to the organization and externally involving member agencies, advisory committee members, Board members, state and federal agencies and the general public. ACHIEVEMENTS This performance category overlaps somewhat with that of "Interagency Collaboration" which has already been addressed. The two categories may be combined in the next evaluation plan if the Board concurs. The Director actively seeks to promote team work by being responsive to all requests for assistance from member governments and planning partners as well as members of the public. Advisory committee meetings offer another forum for tackling issues and making recommendations in a spirit of team work and collaboration. The work of the the MPO could not be completed without it. Here are just a few examples: Close collaboration with member agencies on development of 2045 LRTP, 2020 Project Priorities Proactively sought technical input from member agencies on development of Local Roads Safety Plan, and received input from City of Naples, Collier County, County Sheriff’s Office Close collaboration with FDOT on programming project priorities, maintaining fiscal constraint in the TIP, amending the LRTP, TIP, and UPWP Active participation in Lee TAC, MPOAC, and CUTS (Coordinated Urban Transportation Studies) meetings for District 1 MPO's and FDOT. IMPLEMENT PROGRAMS.IMPLEMENT PROGRAMS. PART TWO - JOB DESCRIPTION BASED PERFORMANCE 1. IMPLEMENT PROGRAMS PERFORMANCE MEASURES: Completion of updates to core plans and meeting deadlines for programs, including the LRTP, Congestion Management Program (CMP), Bike-Ped Master Plan, Transit Development Plan and special studies, TIP, Public Participation Plan, facilitating advisory committee meetings, and Board meetings. ACHIEVEMENTS 2045 LRTP adopted in December 2020; clean-up revisions have been posted on the MPO's website and in the FDOT MPO Document Portal as of June 2021. Implementation has begun on the 2045 LRTP Cost Feasible Plan through the development and approval of the 2021 Project Priorities; development of the new FDOT Work Program is underway now and will be followed by the new MPO TIP in 2022. Call for Bike/Ped Projects is underway now. New Congestion Management Projects were approved in June 2021. 9.A.1 Packet Pg. 29 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) The FY2022-2026 TIP was completed and adopted in June 2021 Public Participation Plan (PPP) – the MPO has met the public notice and outreach requirements in the updated PPP, which was revised in June of 2020 to address the pandemic. Regional Coordination - participated in MPOAC Directors and Governing Board meetings (virtually), CUTS meetings, hosted the July CUTS meeting RECOMMEND POLICIES.RECOMMEND POLICIES. 2. RECOMMEND POLICIES PERFORMANCE MEASURES: Updated Plans, Bylaws, Agreements, and Project Priorities. ACCOMPLISHMENTS 2045 LRTP adopted Transit Development Plan ratified and incorporated by reference in the 2045 LRTP Transportation System Performance Report approved and incorporated by reference in the 2045 LRTP Local Roads Safety Plan approved and incorporated by reference in the 2045 LRTP FY 22-26 Transportation Improvement Program (TIP) adopted Unified Planning Work Program (UPWP) amended, agreements approved Annual Transportation Disadvantaged Service Plan adopted FY 2021-2025 TIP amended and transit agreements approve advisory committee bylaws were updated to reduce in-person quorum in response to COVID-19 pandemic Project Priorities approved June 2021 COMPLIANCE.COMPLIANCE. 3. COMPLY WITH AGREEMENTS AND STATUTES PERFORMANCE MEASURES: Annual joint FDOT/MPO certification review and quadrennial Federal certification reviews assess compliance with state and federal requirements. ACHIEVEMENTS Annual Joint MPO/FDOT Certification Review conducted in 2021 for calendar year 2020 - the MPO continued to achieve the category of Low Risk and several MPO Best Practices were identified. The Federal Highway Administration/Federal Transit Administration (FHWA/FTA) Transportation Management Area (TMA) Review report was completed and presented to the Board in December 2020. The MPO was certified for another 4 years, and FHWA noted several MPO Best Practices. BUDGETS AND REPORTS.BUDGETS AND REPORTS. 9.A.1 Packet Pg. 30 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) 4. BUDGET AND REPORTING PERFORMANCE MEASURES: Complete and maintain the Unified Planning Work Program (UPWP) and incorporate report on budget in the Annual Report presented to the MPO Board in December ACHIEVEMENTS FY20/21-21/22 Unified Planning Work Program (UPWP) - was amended and agreements with FDOT revised as needed throughout the first three quarters of FFY 2021 2019 Annual Report - was presented to the MPO Board in December 2020 2020 Annual Report - a draft is in process; due December 2021 Updated reporting on Transportation Performance Measures in FY 2022-2026 TIP GUIDE STAFF.GUIDE STAFF. 5. SUPERVISE STAFF EXPECTATIONS: train, supervise, mentor, hire, allocate resources. ACHIEVEMENTS Trained new hire – Senior Planner, in facilitating Local Coordination Board (LCB) meetings and administering Transit planning funds Training new hire now, the MPO's Administrative Assistant In-process of hiring Principal Planner; after three rounds of interviews, we anticipate bringing individual on-board towards the end of August 2021 Successfully managed the MPO program, met all requirements, updated all required plans and documents when we were down to 2 staff during the first three quarters of FFY 2021. BOARD MEMBER COMMENT.BOARD MEMBER COMMENT. Optional to add comments here.Optional to add comments here. Location Data Q12.Q12. Name This question was not displayed to the respondent. 9.A.1 Packet Pg. 31 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) .. MPO EXECUTIVE DIRECTOR EVALUATION SURVEY TIME PERIOD: FEDERAL FISCAL YEAR 2021 (OCTOBER 1, 2020 TO SEPTEMBER 30, 2021) PART ONE: STRATEGIC PLAN IMPLEMENTATION 1. PUBLIC OUTREACH GOAL: Sustain the level of engagement established in calendar year 2020 using social media, on-line surveys, website postings, email notifications, eNewsletter. ACCOMPLISHMENTS Public outreach during the first three quarters of Federal Fiscal Year (FFY) 2021 - October 1, 2020 through June 30, 2021) continued the shift to electronic communications and hybrid in-person/virtual meeting formats necessitated by the the COVID-19 pandemic. The MPO met all state and federal deadlines during this challenging time, culminating in the Board's approval of the 2045 Long Range Transportation Plan (LRTP) in December, followed by approval of the Local Roads Safety Plan in May, a series of amendments to the Unified Planning Work Program (UPWP), the FY 2022-2026 Transportation Improvement Program (TIP) and 2021 Project Priorities in June. MPO staff continued public outreach initiatives established in calendar year 2020, such as posting monthly safety videos on the MPO's website and County's Facebook page in collaboration with FDOT's Community Traffic Safety Team; conducting public surveys using the County's Qualtrics platform on the County's Facebook page, Twitter and Neighborhood News; distributing the monthly eNewsletter to the MPO's Adviser Network, advisory committees, member agency staff and partner agencies. Two weeks after posting a survey to social media 182 responses were received. 124 respondents had never heard of the MPO prior to the survey, approximately half believed the MPO was responsible for growth management, while a quarter believed it was city planning, and the last quarter correctly selected transportation planning. When asked about the the issue they're most concerned about 112 respondents answered traffic congestion, 24 answered traffic safety, 15 answered bike/ped facilities and safety, 5 answered transit services, and 21 answered other. 53 respondents provided their email for the newsletter and meeting notices. The full report is published on the MPO website and will be in the eNewsletter. COLLABORATION.COLLABORATION. 2. INTER-AGENCY COLLABORATION GOAL: Sustained responsiveness, clarity, accuracy in information sharing and acknowledgement of the MPO's Planning Partners. ACCOMPLISHMENTS The MPO Director and staff strive to acknowledge all requests for information within a 24-hour time period. At times we are able to very quickly provide a thorough response, at other times we note when additional time to 9.A.1 Packet Pg. 32 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) conduct research is needed. All MPO plans, studies and meetings are developed in a collaborative fashion and require constant communication with member agency staff, FDOT, our advisory committees, Board members and other regional planning partners. The MPO Director makes a deliberate practice of acknowledging the valuable contributions made by our planning partners during Board and advisory committee meetings. ANALYSIS.ANALYSIS. 3. ANALYSIS GOAL: Provide accurate information that is thorough and timely. Describe methodology and data sources for transparency. Research and incorporate Best Practices that have been vetted by other MPOs within the state. ACCOMPLISHMENTS The 2045 Long Range Transportation Plan, approved in December 2020, was the culmination of a two-year effort that incorporated population and employment projections generated by the Bureau of Business and Economic Research and the County Interactive Growth Model, FDOT's Freight Plan and Strategic Intermodal System Cost Feasible Plan and MPO led plans including the Transit Development Plan, the Transportation System Performance Report and the Local Roads Safety Plan. Immediately following completion of the LRTP, MPO staff began compiling the new FY 2022-2026 Transportation Improvement Program (TIP). This involved updating the narrative component to reflect the new LRTP and updating reporting on performance measures to address a new template provided by FDOT and the MPO Advisory Council (MPOAC). The MPO Director gave the Board a presentation that included an assessment of the balance in expenditures between maintenance, capacity, multimodal and safety. For the Local Roads Safety Plan, the MPO Director added an overview of local practices and prepared the final recommendations. The Director is developing an equity assessment of the FY22-26 TIP for inclusion in the 2021 Annual Report, reflecting Best Practices learned through participation in an Equity in Transportation Peer Exchange in June 2021. COMMUNICATION.COMMUNICATION. 4. COMMUNICATION GOAL: Communications should be clear, accurate, timely, concise, informative, pertinent. ACCOMPLISHMENTS The MPO Director spends a great part of each work day engaged in active communication with MPO staff, member agency staff, advisory committee members, state and federal planning partners, Board members and the general public. The formal communications made during Board meetings often summarize weeks of coordination with interested parties via email, phone and video conferences and in-person meetings. The MPO's website and eNewsletter continue to evolve as tools of communication. MPO staff welcome requests to present on MPO activities to interested groups of citizens and local elected officials. The Director presented information on the 2045 LRTP, project priorities and the TIP to the Collier Citizens Council and Naples City Council during the first three quarters of FFY21. In order to assess the effectiveness of MPO communications, the Director has posted a survey directed towards the general public on the County's Facebook and Twitter accounts and one reaching out to the 9.A.1 Packet Pg. 33 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) MPO's adviser network, advisory committees, FDOT, member agency staff and other planning partners. The results will be reported in the August eNewsletter and posted on the MPO's website. TEAM WORK.TEAM WORK. 5. TEAM WORK GOAL: Promote a spirit of team work internal to the organization and externally involving member agencies, advisory committee members, Board members, state and federal agencies and the general public. ACHIEVEMENTS This performance category overlaps somewhat with that of "Interagency Collaboration" which has already been addressed. The two categories may be combined in the next evaluation plan if the Board concurs. The Director actively seeks to promote team work by being responsive to all requests for assistance from member governments and planning partners as well as members of the public. Advisory committee meetings offer another forum for tackling issues and making recommendations in a spirit of team work and collaboration. The work of the the MPO could not be completed without it. Here are just a few examples: Close collaboration with member agencies on development of 2045 LRTP, 2020 Project Priorities Proactively sought technical input from member agencies on development of Local Roads Safety Plan, and received input from City of Naples, Collier County, County Sheriff’s Office Close collaboration with FDOT on programming project priorities, maintaining fiscal constraint in the TIP, amending the LRTP, TIP, and UPWP Active participation in Lee TAC, MPOAC, and CUTS (Coordinated Urban Transportation Studies) meetings for District 1 MPO's and FDOT. IMPLEMENT PROGRAMS.IMPLEMENT PROGRAMS. PART TWO - JOB DESCRIPTION BASED PERFORMANCE 1. IMPLEMENT PROGRAMS PERFORMANCE MEASURES: Completion of updates to core plans and meeting deadlines for programs, including the LRTP, Congestion Management Program (CMP), Bike-Ped Master Plan, Transit Development Plan and special studies, TIP, Public Participation Plan, facilitating advisory committee meetings, and Board meetings. ACHIEVEMENTS 2045 LRTP adopted in December 2020; clean-up revisions have been posted on the MPO's website and in the FDOT MPO Document Portal as of June 2021. Implementation has begun on the 2045 LRTP Cost Feasible Plan through the development and approval of the 2021 Project Priorities; development of the new FDOT Work Program is underway now and will be followed by the new MPO TIP in 2022. Call for Bike/Ped Projects is underway now. New Congestion Management Projects were approved in June 2021. 9.A.1 Packet Pg. 34 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) The FY2022-2026 TIP was completed and adopted in June 2021 Public Participation Plan (PPP) – the MPO has met the public notice and outreach requirements in the updated PPP, which was revised in June of 2020 to address the pandemic. Regional Coordination - participated in MPOAC Directors and Governing Board meetings (virtually), CUTS meetings, hosted the July CUTS meeting RECOMMEND POLICIES.RECOMMEND POLICIES. 2. RECOMMEND POLICIES PERFORMANCE MEASURES: Updated Plans, Bylaws, Agreements, and Project Priorities. ACCOMPLISHMENTS 2045 LRTP adopted Transit Development Plan ratified and incorporated by reference in the 2045 LRTP Transportation System Performance Report approved and incorporated by reference in the 2045 LRTP Local Roads Safety Plan approved and incorporated by reference in the 2045 LRTP FY 22-26 Transportation Improvement Program (TIP) adopted Unified Planning Work Program (UPWP) amended, agreements approved Annual Transportation Disadvantaged Service Plan adopted FY 2021-2025 TIP amended and transit agreements approve advisory committee bylaws were updated to reduce in-person quorum in response to COVID-19 pandemic Project Priorities approved June 2021 COMPLIANCE.COMPLIANCE. 3. COMPLY WITH AGREEMENTS AND STATUTES PERFORMANCE MEASURES: Annual joint FDOT/MPO certification review and quadrennial Federal certification reviews assess compliance with state and federal requirements. ACHIEVEMENTS Annual Joint MPO/FDOT Certification Review conducted in 2021 for calendar year 2020 - the MPO continued to achieve the category of Low Risk and several MPO Best Practices were identified. The Federal Highway Administration/Federal Transit Administration (FHWA/FTA) Transportation Management Area (TMA) Review report was completed and presented to the Board in December 2020. The MPO was certified for another 4 years, and FHWA noted several MPO Best Practices. BUDGETS AND REPORTS.BUDGETS AND REPORTS. 9.A.1 Packet Pg. 35 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) 4. BUDGET AND REPORTING PERFORMANCE MEASURES: Complete and maintain the Unified Planning Work Program (UPWP) and incorporate report on budget in the Annual Report presented to the MPO Board in December ACHIEVEMENTS FY20/21-21/22 Unified Planning Work Program (UPWP) - was amended and agreements with FDOT revised as needed throughout the first three quarters of FFY 2021 2019 Annual Report - was presented to the MPO Board in December 2020 2020 Annual Report - a draft is in process; due December 2021 Updated reporting on Transportation Performance Measures in FY 2022-2026 TIP GUIDE STAFF.GUIDE STAFF. 5. SUPERVISE STAFF EXPECTATIONS: train, supervise, mentor, hire, allocate resources. ACHIEVEMENTS Trained new hire – Senior Planner, in facilitating Local Coordination Board (LCB) meetings and administering Transit planning funds Training new hire now, the MPO's Administrative Assistant In-process of hiring Principal Planner; after three rounds of interviews, we anticipate bringing individual on-board towards the end of August 2021 Successfully managed the MPO program, met all requirements, updated all required plans and documents when we were down to 2 staff during the first three quarters of FFY 2021. BOARD MEMBER COMMENT.BOARD MEMBER COMMENT. Optional to add comments here.Optional to add comments here. Location Data 9.A.1 Packet Pg. 36 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) .. MPO EXECUTIVE DIRECTOR EVALUATION SURVEY TIME PERIOD: FEDERAL FISCAL YEAR 2021 (OCTOBER 1, 2020 TO SEPTEMBER 30, 2021) PART ONE: STRATEGIC PLAN IMPLEMENTATION 1. PUBLIC OUTREACH GOAL: Sustain the level of engagement established in calendar year 2020 using social media, on-line surveys, website postings, email notifications, eNewsletter. ACCOMPLISHMENTS Public outreach during the first three quarters of Federal Fiscal Year (FFY) 2021 - October 1, 2020 through June 30, 2021) continued the shift to electronic communications and hybrid in-person/virtual meeting formats necessitated by the the COVID-19 pandemic. The MPO met all state and federal deadlines during this challenging time, culminating in the Board's approval of the 2045 Long Range Transportation Plan (LRTP) in December, followed by approval of the Local Roads Safety Plan in May, a series of amendments to the Unified Planning Work Program (UPWP), the FY 2022-2026 Transportation Improvement Program (TIP) and 2021 Project Priorities in June. MPO staff continued public outreach initiatives established in calendar year 2020, such as posting monthly safety videos on the MPO's website and County's Facebook page in collaboration with FDOT's Community Traffic Safety Team; conducting public surveys using the County's Qualtrics platform on the County's Facebook page, Twitter and Neighborhood News; distributing the monthly eNewsletter to the MPO's Adviser Network, advisory committees, member agency staff and partner agencies. Two weeks after posting a survey to social media 182 responses were received. 124 respondents had never heard of the MPO prior to the survey, approximately half believed the MPO was responsible for growth management, while a quarter believed it was city planning, and the last quarter correctly selected transportation planning. When asked about the the issue they're most concerned about 112 respondents answered traffic congestion, 24 answered traffic safety, 15 answered bike/ped facilities and safety, 5 answered transit services, and 21 answered other. 53 respondents provided their email for the newsletter and meeting notices. The full report is published on the MPO website and will be in the eNewsletter. COLLABORATION.COLLABORATION. 2. INTER-AGENCY COLLABORATION GOAL: Sustained responsiveness, clarity, accuracy in information sharing and acknowledgement of the MPO's Planning Partners. ACCOMPLISHMENTS The MPO Director and staff strive to acknowledge all requests for information within a 24-hour time period. At times we are able to very quickly provide a thorough response, at other times we note when additional time to 9.A.1 Packet Pg. 37 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) conduct research is needed. All MPO plans, studies and meetings are developed in a collaborative fashion and require constant communication with member agency staff, FDOT, our advisory committees, Board members and other regional planning partners. The MPO Director makes a deliberate practice of acknowledging the valuable contributions made by our planning partners during Board and advisory committee meetings. ANALYSIS.ANALYSIS. 3. ANALYSIS GOAL: Provide accurate information that is thorough and timely. Describe methodology and data sources for transparency. Research and incorporate Best Practices that have been vetted by other MPOs within the state. ACCOMPLISHMENTS The 2045 Long Range Transportation Plan, approved in December 2020, was the culmination of a two-year effort that incorporated population and employment projections generated by the Bureau of Business and Economic Research and the County Interactive Growth Model, FDOT's Freight Plan and Strategic Intermodal System Cost Feasible Plan and MPO led plans including the Transit Development Plan, the Transportation System Performance Report and the Local Roads Safety Plan. Immediately following completion of the LRTP, MPO staff began compiling the new FY 2022-2026 Transportation Improvement Program (TIP). This involved updating the narrative component to reflect the new LRTP and updating reporting on performance measures to address a new template provided by FDOT and the MPO Advisory Council (MPOAC). The MPO Director gave the Board a presentation that included an assessment of the balance in expenditures between maintenance, capacity, multimodal and safety. For the Local Roads Safety Plan, the MPO Director added an overview of local practices and prepared the final recommendations. The Director is developing an equity assessment of the FY22-26 TIP for inclusion in the 2021 Annual Report, reflecting Best Practices learned through participation in an Equity in Transportation Peer Exchange in June 2021. COMMUNICATION.COMMUNICATION. 4. COMMUNICATION GOAL: Communications should be clear, accurate, timely, concise, informative, pertinent. ACCOMPLISHMENTS The MPO Director spends a great part of each work day engaged in active communication with MPO staff, member agency staff, advisory committee members, state and federal planning partners, Board members and the general public. The formal communications made during Board meetings often summarize weeks of coordination with interested parties via email, phone and video conferences and in-person meetings. The MPO's website and eNewsletter continue to evolve as tools of communication. MPO staff welcome requests to present on MPO activities to interested groups of citizens and local elected officials. The Director presented information on the 2045 LRTP, project priorities and the TIP to the Collier Citizens Council and Naples City Council during the first three quarters of FFY21. In order to assess the effectiveness of MPO communications, the Director has posted a survey directed towards the general public on the County's Facebook and Twitter accounts and one reaching out to the 9.A.1 Packet Pg. 38 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) MPO's adviser network, advisory committees, FDOT, member agency staff and other planning partners. The results will be reported in the August eNewsletter and posted on the MPO's website. TEAM WORK.TEAM WORK. 5. TEAM WORK GOAL: Promote a spirit of team work internal to the organization and externally involving member agencies, advisory committee members, Board members, state and federal agencies and the general public. ACHIEVEMENTS This performance category overlaps somewhat with that of "Interagency Collaboration" which has already been addressed. The two categories may be combined in the next evaluation plan if the Board concurs. The Director actively seeks to promote team work by being responsive to all requests for assistance from member governments and planning partners as well as members of the public. Advisory committee meetings offer another forum for tackling issues and making recommendations in a spirit of team work and collaboration. The work of the the MPO could not be completed without it. Here are just a few examples: Close collaboration with member agencies on development of 2045 LRTP, 2020 Project Priorities Proactively sought technical input from member agencies on development of Local Roads Safety Plan, and received input from City of Naples, Collier County, County Sheriff’s Office Close collaboration with FDOT on programming project priorities, maintaining fiscal constraint in the TIP, amending the LRTP, TIP, and UPWP Active participation in Lee TAC, MPOAC, and CUTS (Coordinated Urban Transportation Studies) meetings for District 1 MPO's and FDOT. IMPLEMENT PROGRAMS.IMPLEMENT PROGRAMS. PART TWO - JOB DESCRIPTION BASED PERFORMANCE 1. IMPLEMENT PROGRAMS PERFORMANCE MEASURES: Completion of updates to core plans and meeting deadlines for programs, including the LRTP, Congestion Management Program (CMP), Bike-Ped Master Plan, Transit Development Plan and special studies, TIP, Public Participation Plan, facilitating advisory committee meetings, and Board meetings. ACHIEVEMENTS 2045 LRTP adopted in December 2020; clean-up revisions have been posted on the MPO's website and in the FDOT MPO Document Portal as of June 2021. Implementation has begun on the 2045 LRTP Cost Feasible Plan through the development and approval of the 2021 Project Priorities; development of the new FDOT Work Program is underway now and will be followed by the new MPO TIP in 2022. Call for Bike/Ped Projects is underway now. New Congestion Management Projects were approved in June 2021. 9.A.1 Packet Pg. 39 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) The FY2022-2026 TIP was completed and adopted in June 2021 Public Participation Plan (PPP) – the MPO has met the public notice and outreach requirements in the updated PPP, which was revised in June of 2020 to address the pandemic. Regional Coordination - participated in MPOAC Directors and Governing Board meetings (virtually), CUTS meetings, hosted the July CUTS meeting RECOMMEND POLICIES.RECOMMEND POLICIES. 2. RECOMMEND POLICIES PERFORMANCE MEASURES: Updated Plans, Bylaws, Agreements, and Project Priorities. ACCOMPLISHMENTS 2045 LRTP adopted Transit Development Plan ratified and incorporated by reference in the 2045 LRTP Transportation System Performance Report approved and incorporated by reference in the 2045 LRTP Local Roads Safety Plan approved and incorporated by reference in the 2045 LRTP FY 22-26 Transportation Improvement Program (TIP) adopted Unified Planning Work Program (UPWP) amended, agreements approved Annual Transportation Disadvantaged Service Plan adopted FY 2021-2025 TIP amended and transit agreements approve advisory committee bylaws were updated to reduce in-person quorum in response to COVID-19 pandemic Project Priorities approved June 2021 COMPLIANCE.COMPLIANCE. 3. COMPLY WITH AGREEMENTS AND STATUTES PERFORMANCE MEASURES: Annual joint FDOT/MPO certification review and quadrennial Federal certification reviews assess compliance with state and federal requirements. ACHIEVEMENTS Annual Joint MPO/FDOT Certification Review conducted in 2021 for calendar year 2020 - the MPO continued to achieve the category of Low Risk and several MPO Best Practices were identified. The Federal Highway Administration/Federal Transit Administration (FHWA/FTA) Transportation Management Area (TMA) Review report was completed and presented to the Board in December 2020. The MPO was certified for another 4 years, and FHWA noted several MPO Best Practices. BUDGETS AND REPORTS.BUDGETS AND REPORTS. 9.A.1 Packet Pg. 40 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) 4. BUDGET AND REPORTING PERFORMANCE MEASURES: Complete and maintain the Unified Planning Work Program (UPWP) and incorporate report on budget in the Annual Report presented to the MPO Board in December ACHIEVEMENTS FY20/21-21/22 Unified Planning Work Program (UPWP) - was amended and agreements with FDOT revised as needed throughout the first three quarters of FFY 2021 2019 Annual Report - was presented to the MPO Board in December 2020 2020 Annual Report - a draft is in process; due December 2021 Updated reporting on Transportation Performance Measures in FY 2022-2026 TIP GUIDE STAFF.GUIDE STAFF. 5. SUPERVISE STAFF EXPECTATIONS: train, supervise, mentor, hire, allocate resources. ACHIEVEMENTS Trained new hire – Senior Planner, in facilitating Local Coordination Board (LCB) meetings and administering Transit planning funds Training new hire now, the MPO's Administrative Assistant In-process of hiring Principal Planner; after three rounds of interviews, we anticipate bringing individual on-board towards the end of August 2021 Successfully managed the MPO program, met all requirements, updated all required plans and documents when we were down to 2 staff during the first three quarters of FFY 2021. BOARD MEMBER COMMENT.BOARD MEMBER COMMENT. Optional to add comments here.Optional to add comments here. Location Data 9.A.1 Packet Pg. 41 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) .. MPO EXECUTIVE DIRECTOR EVALUATION SURVEY TIME PERIOD: FEDERAL FISCAL YEAR 2021 (OCTOBER 1, 2020 TO SEPTEMBER 30, 2021) PART ONE: STRATEGIC PLAN IMPLEMENTATION 1. PUBLIC OUTREACH GOAL: Sustain the level of engagement established in calendar year 2020 using social media, on-line surveys, website postings, email notifications, eNewsletter. ACCOMPLISHMENTS Public outreach during the first three quarters of Federal Fiscal Year (FFY) 2021 - October 1, 2020 through June 30, 2021) continued the shift to electronic communications and hybrid in-person/virtual meeting formats necessitated by the the COVID-19 pandemic. The MPO met all state and federal deadlines during this challenging time, culminating in the Board's approval of the 2045 Long Range Transportation Plan (LRTP) in December, followed by approval of the Local Roads Safety Plan in May, a series of amendments to the Unified Planning Work Program (UPWP), the FY 2022-2026 Transportation Improvement Program (TIP) and 2021 Project Priorities in June. MPO staff continued public outreach initiatives established in calendar year 2020, such as posting monthly safety videos on the MPO's website and County's Facebook page in collaboration with FDOT's Community Traffic Safety Team; conducting public surveys using the County's Qualtrics platform on the County's Facebook page, Twitter and Neighborhood News; distributing the monthly eNewsletter to the MPO's Adviser Network, advisory committees, member agency staff and partner agencies. Two weeks after posting a survey to social media 182 responses were received. 124 respondents had never heard of the MPO prior to the survey, approximately half believed the MPO was responsible for growth management, while a quarter believed it was city planning, and the last quarter correctly selected transportation planning. When asked about the the issue they're most concerned about 112 respondents answered traffic congestion, 24 answered traffic safety, 15 answered bike/ped facilities and safety, 5 answered transit services, and 21 answered other. 53 respondents provided their email for the newsletter and meeting notices. The full report is published on the MPO website and will be in the eNewsletter. COLLABORATION.COLLABORATION. 2. INTER-AGENCY COLLABORATION GOAL: Sustained responsiveness, clarity, accuracy in information sharing and acknowledgement of the MPO's Planning Partners. ACCOMPLISHMENTS The MPO Director and staff strive to acknowledge all requests for information within a 24-hour time period. At times we are able to very quickly provide a thorough response, at other times we note when additional time to 9.A.1 Packet Pg. 42 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) conduct research is needed. All MPO plans, studies and meetings are developed in a collaborative fashion and require constant communication with member agency staff, FDOT, our advisory committees, Board members and other regional planning partners. The MPO Director makes a deliberate practice of acknowledging the valuable contributions made by our planning partners during Board and advisory committee meetings. ANALYSIS.ANALYSIS. 3. ANALYSIS GOAL: Provide accurate information that is thorough and timely. Describe methodology and data sources for transparency. Research and incorporate Best Practices that have been vetted by other MPOs within the state. ACCOMPLISHMENTS The 2045 Long Range Transportation Plan, approved in December 2020, was the culmination of a two-year effort that incorporated population and employment projections generated by the Bureau of Business and Economic Research and the County Interactive Growth Model, FDOT's Freight Plan and Strategic Intermodal System Cost Feasible Plan and MPO led plans including the Transit Development Plan, the Transportation System Performance Report and the Local Roads Safety Plan. Immediately following completion of the LRTP, MPO staff began compiling the new FY 2022-2026 Transportation Improvement Program (TIP). This involved updating the narrative component to reflect the new LRTP and updating reporting on performance measures to address a new template provided by FDOT and the MPO Advisory Council (MPOAC). The MPO Director gave the Board a presentation that included an assessment of the balance in expenditures between maintenance, capacity, multimodal and safety. For the Local Roads Safety Plan, the MPO Director added an overview of local practices and prepared the final recommendations. The Director is developing an equity assessment of the FY22-26 TIP for inclusion in the 2021 Annual Report, reflecting Best Practices learned through participation in an Equity in Transportation Peer Exchange in June 2021. COMMUNICATION.COMMUNICATION. 4. COMMUNICATION GOAL: Communications should be clear, accurate, timely, concise, informative, pertinent. ACCOMPLISHMENTS The MPO Director spends a great part of each work day engaged in active communication with MPO staff, member agency staff, advisory committee members, state and federal planning partners, Board members and the general public. The formal communications made during Board meetings often summarize weeks of coordination with interested parties via email, phone and video conferences and in-person meetings. The MPO's website and eNewsletter continue to evolve as tools of communication. MPO staff welcome requests to present on MPO activities to interested groups of citizens and local elected officials. The Director presented information on the 2045 LRTP, project priorities and the TIP to the Collier Citizens Council and Naples City Council during the first three quarters of FFY21. In order to assess the effectiveness of MPO communications, the Director has posted a survey directed towards the general public on the County's Facebook and Twitter accounts and one reaching out to the 9.A.1 Packet Pg. 43 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) MPO's adviser network, advisory committees, FDOT, member agency staff and other planning partners. The results will be reported in the August eNewsletter and posted on the MPO's website. TEAM WORK.TEAM WORK. 5. TEAM WORK GOAL: Promote a spirit of team work internal to the organization and externally involving member agencies, advisory committee members, Board members, state and federal agencies and the general public. ACHIEVEMENTS This performance category overlaps somewhat with that of "Interagency Collaboration" which has already been addressed. The two categories may be combined in the next evaluation plan if the Board concurs. The Director actively seeks to promote team work by being responsive to all requests for assistance from member governments and planning partners as well as members of the public. Advisory committee meetings offer another forum for tackling issues and making recommendations in a spirit of team work and collaboration. The work of the the MPO could not be completed without it. Here are just a few examples: Close collaboration with member agencies on development of 2045 LRTP, 2020 Project Priorities Proactively sought technical input from member agencies on development of Local Roads Safety Plan, and received input from City of Naples, Collier County, County Sheriff’s Office Close collaboration with FDOT on programming project priorities, maintaining fiscal constraint in the TIP, amending the LRTP, TIP, and UPWP Active participation in Lee TAC, MPOAC, and CUTS (Coordinated Urban Transportation Studies) meetings for District 1 MPO's and FDOT. IMPLEMENT PROGRAMS.IMPLEMENT PROGRAMS. PART TWO - JOB DESCRIPTION BASED PERFORMANCE 1. IMPLEMENT PROGRAMS PERFORMANCE MEASURES: Completion of updates to core plans and meeting deadlines for programs, including the LRTP, Congestion Management Program (CMP), Bike-Ped Master Plan, Transit Development Plan and special studies, TIP, Public Participation Plan, facilitating advisory committee meetings, and Board meetings. ACHIEVEMENTS 2045 LRTP adopted in December 2020; clean-up revisions have been posted on the MPO's website and in the FDOT MPO Document Portal as of June 2021. Implementation has begun on the 2045 LRTP Cost Feasible Plan through the development and approval of the 2021 Project Priorities; development of the new FDOT Work Program is underway now and will be followed by the new MPO TIP in 2022. Call for Bike/Ped Projects is underway now. New Congestion Management Projects were approved in June 2021. 9.A.1 Packet Pg. 44 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) The FY2022-2026 TIP was completed and adopted in June 2021 Public Participation Plan (PPP) – the MPO has met the public notice and outreach requirements in the updated PPP, which was revised in June of 2020 to address the pandemic. Regional Coordination - participated in MPOAC Directors and Governing Board meetings (virtually), CUTS meetings, hosted the July CUTS meeting RECOMMEND POLICIES.RECOMMEND POLICIES. 2. RECOMMEND POLICIES PERFORMANCE MEASURES: Updated Plans, Bylaws, Agreements, and Project Priorities. ACCOMPLISHMENTS 2045 LRTP adopted Transit Development Plan ratified and incorporated by reference in the 2045 LRTP Transportation System Performance Report approved and incorporated by reference in the 2045 LRTP Local Roads Safety Plan approved and incorporated by reference in the 2045 LRTP FY 22-26 Transportation Improvement Program (TIP) adopted Unified Planning Work Program (UPWP) amended, agreements approved Annual Transportation Disadvantaged Service Plan adopted FY 2021-2025 TIP amended and transit agreements approve advisory committee bylaws were updated to reduce in-person quorum in response to COVID-19 pandemic Project Priorities approved June 2021 COMPLIANCE.COMPLIANCE. 3. COMPLY WITH AGREEMENTS AND STATUTES PERFORMANCE MEASURES: Annual joint FDOT/MPO certification review and quadrennial Federal certification reviews assess compliance with state and federal requirements. ACHIEVEMENTS Annual Joint MPO/FDOT Certification Review conducted in 2021 for calendar year 2020 - the MPO continued to achieve the category of Low Risk and several MPO Best Practices were identified. The Federal Highway Administration/Federal Transit Administration (FHWA/FTA) Transportation Management Area (TMA) Review report was completed and presented to the Board in December 2020. The MPO was certified for another 4 years, and FHWA noted several MPO Best Practices. BUDGETS AND REPORTS.BUDGETS AND REPORTS. 9.A.1 Packet Pg. 45 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) 4. BUDGET AND REPORTING PERFORMANCE MEASURES: Complete and maintain the Unified Planning Work Program (UPWP) and incorporate report on budget in the Annual Report presented to the MPO Board in December ACHIEVEMENTS FY20/21-21/22 Unified Planning Work Program (UPWP) - was amended and agreements with FDOT revised as needed throughout the first three quarters of FFY 2021 2019 Annual Report - was presented to the MPO Board in December 2020 2020 Annual Report - a draft is in process; due December 2021 Updated reporting on Transportation Performance Measures in FY 2022-2026 TIP GUIDE STAFF.GUIDE STAFF. 5. SUPERVISE STAFF EXPECTATIONS: train, supervise, mentor, hire, allocate resources. ACHIEVEMENTS Trained new hire – Senior Planner, in facilitating Local Coordination Board (LCB) meetings and administering Transit planning funds Training new hire now, the MPO's Administrative Assistant In-process of hiring Principal Planner; after three rounds of interviews, we anticipate bringing individual on-board towards the end of August 2021 Successfully managed the MPO program, met all requirements, updated all required plans and documents when we were down to 2 staff during the first three quarters of FFY 2021. BOARD MEMBER COMMENT.BOARD MEMBER COMMENT. Optional to add comments here.Optional to add comments here. Anne does and excellent job and is both a good leader and a good team builder. She listens well and delivers results. Location Data 9.A.1 Packet Pg. 46 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) .. MPO EXECUTIVE DIRECTOR EVALUATION SURVEY TIME PERIOD: FEDERAL FISCAL YEAR 2021 (OCTOBER 1, 2020 TO SEPTEMBER 30, 2021) PART ONE: STRATEGIC PLAN IMPLEMENTATION 1. PUBLIC OUTREACH GOAL: Sustain the level of engagement established in calendar year 2020 using social media, on-line surveys, website postings, email notifications, eNewsletter. ACCOMPLISHMENTS Public outreach during the first three quarters of Federal Fiscal Year (FFY) 2021 - October 1, 2020 through June 30, 2021) continued the shift to electronic communications and hybrid in-person/virtual meeting formats necessitated by the the COVID-19 pandemic. The MPO met all state and federal deadlines during this challenging time, culminating in the Board's approval of the 2045 Long Range Transportation Plan (LRTP) in December, followed by approval of the Local Roads Safety Plan in May, a series of amendments to the Unified Planning Work Program (UPWP), the FY 2022-2026 Transportation Improvement Program (TIP) and 2021 Project Priorities in June. MPO staff continued public outreach initiatives established in calendar year 2020, such as posting monthly safety videos on the MPO's website and County's Facebook page in collaboration with FDOT's Community Traffic Safety Team; conducting public surveys using the County's Qualtrics platform on the County's Facebook page, Twitter and Neighborhood News; distributing the monthly eNewsletter to the MPO's Adviser Network, advisory committees, member agency staff and partner agencies. Two weeks after posting a survey to social media 182 responses were received. 124 respondents had never heard of the MPO prior to the survey, approximately half believed the MPO was responsible for growth management, while a quarter believed it was city planning, and the last quarter correctly selected transportation planning. When asked about the the issue they're most concerned about 112 respondents answered traffic congestion, 24 answered traffic safety, 15 answered bike/ped facilities and safety, 5 answered transit services, and 21 answered other. 53 respondents provided their email for the newsletter and meeting notices. The full report is published on the MPO website and will be in the eNewsletter. COLLABORATION.COLLABORATION. 2. INTER-AGENCY COLLABORATION GOAL: Sustained responsiveness, clarity, accuracy in information sharing and acknowledgement of the MPO's Planning Partners. ACCOMPLISHMENTS The MPO Director and staff strive to acknowledge all requests for information within a 24-hour time period. At times we are able to very quickly provide a thorough response, at other times we note when additional time to 9.A.1 Packet Pg. 47 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) conduct research is needed. All MPO plans, studies and meetings are developed in a collaborative fashion and require constant communication with member agency staff, FDOT, our advisory committees, Board members and other regional planning partners. The MPO Director makes a deliberate practice of acknowledging the valuable contributions made by our planning partners during Board and advisory committee meetings. ANALYSIS.ANALYSIS. 3. ANALYSIS GOAL: Provide accurate information that is thorough and timely. Describe methodology and data sources for transparency. Research and incorporate Best Practices that have been vetted by other MPOs within the state. ACCOMPLISHMENTS The 2045 Long Range Transportation Plan, approved in December 2020, was the culmination of a two-year effort that incorporated population and employment projections generated by the Bureau of Business and Economic Research and the County Interactive Growth Model, FDOT's Freight Plan and Strategic Intermodal System Cost Feasible Plan and MPO led plans including the Transit Development Plan, the Transportation System Performance Report and the Local Roads Safety Plan. Immediately following completion of the LRTP, MPO staff began compiling the new FY 2022-2026 Transportation Improvement Program (TIP). This involved updating the narrative component to reflect the new LRTP and updating reporting on performance measures to address a new template provided by FDOT and the MPO Advisory Council (MPOAC). The MPO Director gave the Board a presentation that included an assessment of the balance in expenditures between maintenance, capacity, multimodal and safety. For the Local Roads Safety Plan, the MPO Director added an overview of local practices and prepared the final recommendations. The Director is developing an equity assessment of the FY22-26 TIP for inclusion in the 2021 Annual Report, reflecting Best Practices learned through participation in an Equity in Transportation Peer Exchange in June 2021. COMMUNICATION.COMMUNICATION. 4. COMMUNICATION GOAL: Communications should be clear, accurate, timely, concise, informative, pertinent. ACCOMPLISHMENTS The MPO Director spends a great part of each work day engaged in active communication with MPO staff, member agency staff, advisory committee members, state and federal planning partners, Board members and the general public. The formal communications made during Board meetings often summarize weeks of coordination with interested parties via email, phone and video conferences and in-person meetings. The MPO's website and eNewsletter continue to evolve as tools of communication. MPO staff welcome requests to present on MPO activities to interested groups of citizens and local elected officials. The Director presented information on the 2045 LRTP, project priorities and the TIP to the Collier Citizens Council and Naples City Council during the first three quarters of FFY21. In order to assess the effectiveness of MPO communications, the Director has posted a survey directed towards the general public on the County's Facebook and Twitter accounts and one reaching out to the 9.A.1 Packet Pg. 48 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) MPO's adviser network, advisory committees, FDOT, member agency staff and other planning partners. The results will be reported in the August eNewsletter and posted on the MPO's website. TEAM WORK.TEAM WORK. 5. TEAM WORK GOAL: Promote a spirit of team work internal to the organization and externally involving member agencies, advisory committee members, Board members, state and federal agencies and the general public. ACHIEVEMENTS This performance category overlaps somewhat with that of "Interagency Collaboration" which has already been addressed. The two categories may be combined in the next evaluation plan if the Board concurs. The Director actively seeks to promote team work by being responsive to all requests for assistance from member governments and planning partners as well as members of the public. Advisory committee meetings offer another forum for tackling issues and making recommendations in a spirit of team work and collaboration. The work of the the MPO could not be completed without it. Here are just a few examples: Close collaboration with member agencies on development of 2045 LRTP, 2020 Project Priorities Proactively sought technical input from member agencies on development of Local Roads Safety Plan, and received input from City of Naples, Collier County, County Sheriff’s Office Close collaboration with FDOT on programming project priorities, maintaining fiscal constraint in the TIP, amending the LRTP, TIP, and UPWP Active participation in Lee TAC, MPOAC, and CUTS (Coordinated Urban Transportation Studies) meetings for District 1 MPO's and FDOT. IMPLEMENT PROGRAMS.IMPLEMENT PROGRAMS. PART TWO - JOB DESCRIPTION BASED PERFORMANCE 1. IMPLEMENT PROGRAMS PERFORMANCE MEASURES: Completion of updates to core plans and meeting deadlines for programs, including the LRTP, Congestion Management Program (CMP), Bike-Ped Master Plan, Transit Development Plan and special studies, TIP, Public Participation Plan, facilitating advisory committee meetings, and Board meetings. ACHIEVEMENTS 2045 LRTP adopted in December 2020; clean-up revisions have been posted on the MPO's website and in the FDOT MPO Document Portal as of June 2021. Implementation has begun on the 2045 LRTP Cost Feasible Plan through the development and approval of the 2021 Project Priorities; development of the new FDOT Work Program is underway now and will be followed by the new MPO TIP in 2022. Call for Bike/Ped Projects is underway now. New Congestion Management Projects were approved in June 2021. 9.A.1 Packet Pg. 49 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) The FY2022-2026 TIP was completed and adopted in June 2021 Public Participation Plan (PPP) – the MPO has met the public notice and outreach requirements in the updated PPP, which was revised in June of 2020 to address the pandemic. Regional Coordination - participated in MPOAC Directors and Governing Board meetings (virtually), CUTS meetings, hosted the July CUTS meeting RECOMMEND POLICIES.RECOMMEND POLICIES. 2. RECOMMEND POLICIES PERFORMANCE MEASURES: Updated Plans, Bylaws, Agreements, and Project Priorities. ACCOMPLISHMENTS 2045 LRTP adopted Transit Development Plan ratified and incorporated by reference in the 2045 LRTP Transportation System Performance Report approved and incorporated by reference in the 2045 LRTP Local Roads Safety Plan approved and incorporated by reference in the 2045 LRTP FY 22-26 Transportation Improvement Program (TIP) adopted Unified Planning Work Program (UPWP) amended, agreements approved Annual Transportation Disadvantaged Service Plan adopted FY 2021-2025 TIP amended and transit agreements approve advisory committee bylaws were updated to reduce in-person quorum in response to COVID-19 pandemic Project Priorities approved June 2021 COMPLIANCE.COMPLIANCE. 3. COMPLY WITH AGREEMENTS AND STATUTES PERFORMANCE MEASURES: Annual joint FDOT/MPO certification review and quadrennial Federal certification reviews assess compliance with state and federal requirements. ACHIEVEMENTS Annual Joint MPO/FDOT Certification Review conducted in 2021 for calendar year 2020 - the MPO continued to achieve the category of Low Risk and several MPO Best Practices were identified. The Federal Highway Administration/Federal Transit Administration (FHWA/FTA) Transportation Management Area (TMA) Review report was completed and presented to the Board in December 2020. The MPO was certified for another 4 years, and FHWA noted several MPO Best Practices. BUDGETS AND REPORTS.BUDGETS AND REPORTS. 9.A.1 Packet Pg. 50 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) 4. BUDGET AND REPORTING PERFORMANCE MEASURES: Complete and maintain the Unified Planning Work Program (UPWP) and incorporate report on budget in the Annual Report presented to the MPO Board in December ACHIEVEMENTS FY20/21-21/22 Unified Planning Work Program (UPWP) - was amended and agreements with FDOT revised as needed throughout the first three quarters of FFY 2021 2019 Annual Report - was presented to the MPO Board in December 2020 2020 Annual Report - a draft is in process; due December 2021 Updated reporting on Transportation Performance Measures in FY 2022-2026 TIP GUIDE STAFF.GUIDE STAFF. 5. SUPERVISE STAFF EXPECTATIONS: train, supervise, mentor, hire, allocate resources. ACHIEVEMENTS Trained new hire – Senior Planner, in facilitating Local Coordination Board (LCB) meetings and administering Transit planning funds Training new hire now, the MPO's Administrative Assistant In-process of hiring Principal Planner; after three rounds of interviews, we anticipate bringing individual on-board towards the end of August 2021 Successfully managed the MPO program, met all requirements, updated all required plans and documents when we were down to 2 staff during the first three quarters of FFY 2021. BOARD MEMBER COMMENT.BOARD MEMBER COMMENT. Optional to add comments here.Optional to add comments here. MPO Executive Director is efficient, professional, organized and a pleasure to work with. Burt Saunders, Commissioner - District 3. Location Data 9.A.1 Packet Pg. 51 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) .. MPO EXECUTIVE DIRECTOR EVALUATION SURVEY TIME PERIOD: FEDERAL FISCAL YEAR 2021 (OCTOBER 1, 2020 TO SEPTEMBER 30, 2021) PART ONE: STRATEGIC PLAN IMPLEMENTATION 1. PUBLIC OUTREACH GOAL: Sustain the level of engagement established in calendar year 2020 using social media, on-line surveys, website postings, email notifications, eNewsletter. ACCOMPLISHMENTS Public outreach during the first three quarters of Federal Fiscal Year (FFY) 2021 - October 1, 2020 through June 30, 2021) continued the shift to electronic communications and hybrid in-person/virtual meeting formats necessitated by the the COVID-19 pandemic. The MPO met all state and federal deadlines during this challenging time, culminating in the Board's approval of the 2045 Long Range Transportation Plan (LRTP) in December, followed by approval of the Local Roads Safety Plan in May, a series of amendments to the Unified Planning Work Program (UPWP), the FY 2022-2026 Transportation Improvement Program (TIP) and 2021 Project Priorities in June. MPO staff continued public outreach initiatives established in calendar year 2020, such as posting monthly safety videos on the MPO's website and County's Facebook page in collaboration with FDOT's Community Traffic Safety Team; conducting public surveys using the County's Qualtrics platform on the County's Facebook page, Twitter and Neighborhood News; distributing the monthly eNewsletter to the MPO's Adviser Network, advisory committees, member agency staff and partner agencies. Two weeks after posting a survey to social media 182 responses were received. 124 respondents had never heard of the MPO prior to the survey, approximately half believed the MPO was responsible for growth management, while a quarter believed it was city planning, and the last quarter correctly selected transportation planning. When asked about the the issue they're most concerned about 112 respondents answered traffic congestion, 24 answered traffic safety, 15 answered bike/ped facilities and safety, 5 answered transit services, and 21 answered other. 53 respondents provided their email for the newsletter and meeting notices. The full report is published on the MPO website and will be in the eNewsletter. COLLABORATION.COLLABORATION. 2. INTER-AGENCY COLLABORATION GOAL: Sustained responsiveness, clarity, accuracy in information sharing and acknowledgement of the MPO's Planning Partners. ACCOMPLISHMENTS The MPO Director and staff strive to acknowledge all requests for information within a 24-hour time period. At times we are able to very quickly provide a thorough response, at other times we note when additional time to 9.A.1 Packet Pg. 52 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) conduct research is needed. All MPO plans, studies and meetings are developed in a collaborative fashion and require constant communication with member agency staff, FDOT, our advisory committees, Board members and other regional planning partners. The MPO Director makes a deliberate practice of acknowledging the valuable contributions made by our planning partners during Board and advisory committee meetings. ANALYSIS.ANALYSIS. 3. ANALYSIS GOAL: Provide accurate information that is thorough and timely. Describe methodology and data sources for transparency. Research and incorporate Best Practices that have been vetted by other MPOs within the state. ACCOMPLISHMENTS The 2045 Long Range Transportation Plan, approved in December 2020, was the culmination of a two-year effort that incorporated population and employment projections generated by the Bureau of Business and Economic Research and the County Interactive Growth Model, FDOT's Freight Plan and Strategic Intermodal System Cost Feasible Plan and MPO led plans including the Transit Development Plan, the Transportation System Performance Report and the Local Roads Safety Plan. Immediately following completion of the LRTP, MPO staff began compiling the new FY 2022-2026 Transportation Improvement Program (TIP). This involved updating the narrative component to reflect the new LRTP and updating reporting on performance measures to address a new template provided by FDOT and the MPO Advisory Council (MPOAC). The MPO Director gave the Board a presentation that included an assessment of the balance in expenditures between maintenance, capacity, multimodal and safety. For the Local Roads Safety Plan, the MPO Director added an overview of local practices and prepared the final recommendations. The Director is developing an equity assessment of the FY22-26 TIP for inclusion in the 2021 Annual Report, reflecting Best Practices learned through participation in an Equity in Transportation Peer Exchange in June 2021. COMMUNICATION.COMMUNICATION. 4. COMMUNICATION GOAL: Communications should be clear, accurate, timely, concise, informative, pertinent. ACCOMPLISHMENTS The MPO Director spends a great part of each work day engaged in active communication with MPO staff, member agency staff, advisory committee members, state and federal planning partners, Board members and the general public. The formal communications made during Board meetings often summarize weeks of coordination with interested parties via email, phone and video conferences and in-person meetings. The MPO's website and eNewsletter continue to evolve as tools of communication. MPO staff welcome requests to present on MPO activities to interested groups of citizens and local elected officials. The Director presented information on the 2045 LRTP, project priorities and the TIP to the Collier Citizens Council and Naples City Council during the first three quarters of FFY21. In order to assess the effectiveness of MPO communications, the Director has posted a survey directed towards the general public on the County's Facebook and Twitter accounts and one reaching out to the 9.A.1 Packet Pg. 53 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) MPO's adviser network, advisory committees, FDOT, member agency staff and other planning partners. The results will be reported in the August eNewsletter and posted on the MPO's website. TEAM WORK.TEAM WORK. 5. TEAM WORK GOAL: Promote a spirit of team work internal to the organization and externally involving member agencies, advisory committee members, Board members, state and federal agencies and the general public. ACHIEVEMENTS This performance category overlaps somewhat with that of "Interagency Collaboration" which has already been addressed. The two categories may be combined in the next evaluation plan if the Board concurs. The Director actively seeks to promote team work by being responsive to all requests for assistance from member governments and planning partners as well as members of the public. Advisory committee meetings offer another forum for tackling issues and making recommendations in a spirit of team work and collaboration. The work of the the MPO could not be completed without it. Here are just a few examples: Close collaboration with member agencies on development of 2045 LRTP, 2020 Project Priorities Proactively sought technical input from member agencies on development of Local Roads Safety Plan, and received input from City of Naples, Collier County, County Sheriff’s Office Close collaboration with FDOT on programming project priorities, maintaining fiscal constraint in the TIP, amending the LRTP, TIP, and UPWP Active participation in Lee TAC, MPOAC, and CUTS (Coordinated Urban Transportation Studies) meetings for District 1 MPO's and FDOT. IMPLEMENT PROGRAMS.IMPLEMENT PROGRAMS. PART TWO - JOB DESCRIPTION BASED PERFORMANCE 1. IMPLEMENT PROGRAMS PERFORMANCE MEASURES: Completion of updates to core plans and meeting deadlines for programs, including the LRTP, Congestion Management Program (CMP), Bike-Ped Master Plan, Transit Development Plan and special studies, TIP, Public Participation Plan, facilitating advisory committee meetings, and Board meetings. ACHIEVEMENTS 2045 LRTP adopted in December 2020; clean-up revisions have been posted on the MPO's website and in the FDOT MPO Document Portal as of June 2021. Implementation has begun on the 2045 LRTP Cost Feasible Plan through the development and approval of the 2021 Project Priorities; development of the new FDOT Work Program is underway now and will be followed by the new MPO TIP in 2022. Call for Bike/Ped Projects is underway now. New Congestion Management Projects were approved in June 2021. 9.A.1 Packet Pg. 54 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) The FY2022-2026 TIP was completed and adopted in June 2021 Public Participation Plan (PPP) – the MPO has met the public notice and outreach requirements in the updated PPP, which was revised in June of 2020 to address the pandemic. Regional Coordination - participated in MPOAC Directors and Governing Board meetings (virtually), CUTS meetings, hosted the July CUTS meeting RECOMMEND POLICIES.RECOMMEND POLICIES. 2. RECOMMEND POLICIES PERFORMANCE MEASURES: Updated Plans, Bylaws, Agreements, and Project Priorities. ACCOMPLISHMENTS 2045 LRTP adopted Transit Development Plan ratified and incorporated by reference in the 2045 LRTP Transportation System Performance Report approved and incorporated by reference in the 2045 LRTP Local Roads Safety Plan approved and incorporated by reference in the 2045 LRTP FY 22-26 Transportation Improvement Program (TIP) adopted Unified Planning Work Program (UPWP) amended, agreements approved Annual Transportation Disadvantaged Service Plan adopted FY 2021-2025 TIP amended and transit agreements approve advisory committee bylaws were updated to reduce in-person quorum in response to COVID-19 pandemic Project Priorities approved June 2021 COMPLIANCE.COMPLIANCE. 3. COMPLY WITH AGREEMENTS AND STATUTES PERFORMANCE MEASURES: Annual joint FDOT/MPO certification review and quadrennial Federal certification reviews assess compliance with state and federal requirements. ACHIEVEMENTS Annual Joint MPO/FDOT Certification Review conducted in 2021 for calendar year 2020 - the MPO continued to achieve the category of Low Risk and several MPO Best Practices were identified. The Federal Highway Administration/Federal Transit Administration (FHWA/FTA) Transportation Management Area (TMA) Review report was completed and presented to the Board in December 2020. The MPO was certified for another 4 years, and FHWA noted several MPO Best Practices. BUDGETS AND REPORTS.BUDGETS AND REPORTS. 9.A.1 Packet Pg. 55 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) 4. BUDGET AND REPORTING PERFORMANCE MEASURES: Complete and maintain the Unified Planning Work Program (UPWP) and incorporate report on budget in the Annual Report presented to the MPO Board in December ACHIEVEMENTS FY20/21-21/22 Unified Planning Work Program (UPWP) - was amended and agreements with FDOT revised as needed throughout the first three quarters of FFY 2021 2019 Annual Report - was presented to the MPO Board in December 2020 2020 Annual Report - a draft is in process; due December 2021 Updated reporting on Transportation Performance Measures in FY 2022-2026 TIP GUIDE STAFF.GUIDE STAFF. 5. SUPERVISE STAFF EXPECTATIONS: train, supervise, mentor, hire, allocate resources. ACHIEVEMENTS Trained new hire – Senior Planner, in facilitating Local Coordination Board (LCB) meetings and administering Transit planning funds Training new hire now, the MPO's Administrative Assistant In-process of hiring Principal Planner; after three rounds of interviews, we anticipate bringing individual on-board towards the end of August 2021 Successfully managed the MPO program, met all requirements, updated all required plans and documents when we were down to 2 staff during the first three quarters of FFY 2021. BOARD MEMBER COMMENT.BOARD MEMBER COMMENT. Optional to add comments here.Optional to add comments here. Location Data 9.A.1 Packet Pg. 56 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) .. MPO EXECUTIVE DIRECTOR EVALUATION SURVEY TIME PERIOD: FEDERAL FISCAL YEAR 2021 (OCTOBER 1, 2020 TO SEPTEMBER 30, 2021) PART ONE: STRATEGIC PLAN IMPLEMENTATION 1. PUBLIC OUTREACH GOAL: Sustain the level of engagement established in calendar year 2020 using social media, on-line surveys, website postings, email notifications, eNewsletter. ACCOMPLISHMENTS Public outreach during the first three quarters of Federal Fiscal Year (FFY) 2021 - October 1, 2020 through June 30, 2021) continued the shift to electronic communications and hybrid in-person/virtual meeting formats necessitated by the the COVID-19 pandemic. The MPO met all state and federal deadlines during this challenging time, culminating in the Board's approval of the 2045 Long Range Transportation Plan (LRTP) in December, followed by approval of the Local Roads Safety Plan in May, a series of amendments to the Unified Planning Work Program (UPWP), the FY 2022-2026 Transportation Improvement Program (TIP) and 2021 Project Priorities in June. MPO staff continued public outreach initiatives established in calendar year 2020, such as posting monthly safety videos on the MPO's website and County's Facebook page in collaboration with FDOT's Community Traffic Safety Team; conducting public surveys using the County's Qualtrics platform on the County's Facebook page, Twitter and Neighborhood News; distributing the monthly eNewsletter to the MPO's Adviser Network, advisory committees, member agency staff and partner agencies. Two weeks after posting a survey to social media 182 responses were received. 124 respondents had never heard of the MPO prior to the survey, approximately half believed the MPO was responsible for growth management, while a quarter believed it was city planning, and the last quarter correctly selected transportation planning. When asked about the the issue they're most concerned about 112 respondents answered traffic congestion, 24 answered traffic safety, 15 answered bike/ped facilities and safety, 5 answered transit services, and 21 answered other. 53 respondents provided their email for the newsletter and meeting notices. The full report is published on the MPO website and will be in the eNewsletter. COLLABORATION.COLLABORATION. 2. INTER-AGENCY COLLABORATION GOAL: Sustained responsiveness, clarity, accuracy in information sharing and acknowledgement of the MPO's Planning Partners. ACCOMPLISHMENTS The MPO Director and staff strive to acknowledge all requests for information within a 24-hour time period. At times we are able to very quickly provide a thorough response, at other times we note when additional time to 9.A.1 Packet Pg. 57 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) conduct research is needed. All MPO plans, studies and meetings are developed in a collaborative fashion and require constant communication with member agency staff, FDOT, our advisory committees, Board members and other regional planning partners. The MPO Director makes a deliberate practice of acknowledging the valuable contributions made by our planning partners during Board and advisory committee meetings. ANALYSIS.ANALYSIS. 3. ANALYSIS GOAL: Provide accurate information that is thorough and timely. Describe methodology and data sources for transparency. Research and incorporate Best Practices that have been vetted by other MPOs within the state. ACCOMPLISHMENTS The 2045 Long Range Transportation Plan, approved in December 2020, was the culmination of a two-year effort that incorporated population and employment projections generated by the Bureau of Business and Economic Research and the County Interactive Growth Model, FDOT's Freight Plan and Strategic Intermodal System Cost Feasible Plan and MPO led plans including the Transit Development Plan, the Transportation System Performance Report and the Local Roads Safety Plan. Immediately following completion of the LRTP, MPO staff began compiling the new FY 2022-2026 Transportation Improvement Program (TIP). This involved updating the narrative component to reflect the new LRTP and updating reporting on performance measures to address a new template provided by FDOT and the MPO Advisory Council (MPOAC). The MPO Director gave the Board a presentation that included an assessment of the balance in expenditures between maintenance, capacity, multimodal and safety. For the Local Roads Safety Plan, the MPO Director added an overview of local practices and prepared the final recommendations. The Director is developing an equity assessment of the FY22-26 TIP for inclusion in the 2021 Annual Report, reflecting Best Practices learned through participation in an Equity in Transportation Peer Exchange in June 2021. COMMUNICATION.COMMUNICATION. 4. COMMUNICATION GOAL: Communications should be clear, accurate, timely, concise, informative, pertinent. ACCOMPLISHMENTS The MPO Director spends a great part of each work day engaged in active communication with MPO staff, member agency staff, advisory committee members, state and federal planning partners, Board members and the general public. The formal communications made during Board meetings often summarize weeks of coordination with interested parties via email, phone and video conferences and in-person meetings. The MPO's website and eNewsletter continue to evolve as tools of communication. MPO staff welcome requests to present on MPO activities to interested groups of citizens and local elected officials. The Director presented information on the 2045 LRTP, project priorities and the TIP to the Collier Citizens Council and Naples City Council during the first three quarters of FFY21. In order to assess the effectiveness of MPO communications, the Director has posted a survey directed towards the general public on the County's Facebook and Twitter accounts and one reaching out to the 9.A.1 Packet Pg. 58 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) MPO's adviser network, advisory committees, FDOT, member agency staff and other planning partners. The results will be reported in the August eNewsletter and posted on the MPO's website. TEAM WORK.TEAM WORK. 5. TEAM WORK GOAL: Promote a spirit of team work internal to the organization and externally involving member agencies, advisory committee members, Board members, state and federal agencies and the general public. ACHIEVEMENTS This performance category overlaps somewhat with that of "Interagency Collaboration" which has already been addressed. The two categories may be combined in the next evaluation plan if the Board concurs. The Director actively seeks to promote team work by being responsive to all requests for assistance from member governments and planning partners as well as members of the public. Advisory committee meetings offer another forum for tackling issues and making recommendations in a spirit of team work and collaboration. The work of the the MPO could not be completed without it. Here are just a few examples: Close collaboration with member agencies on development of 2045 LRTP, 2020 Project Priorities Proactively sought technical input from member agencies on development of Local Roads Safety Plan, and received input from City of Naples, Collier County, County Sheriff’s Office Close collaboration with FDOT on programming project priorities, maintaining fiscal constraint in the TIP, amending the LRTP, TIP, and UPWP Active participation in Lee TAC, MPOAC, and CUTS (Coordinated Urban Transportation Studies) meetings for District 1 MPO's and FDOT. IMPLEMENT PROGRAMS.IMPLEMENT PROGRAMS. PART TWO - JOB DESCRIPTION BASED PERFORMANCE 1. IMPLEMENT PROGRAMS PERFORMANCE MEASURES: Completion of updates to core plans and meeting deadlines for programs, including the LRTP, Congestion Management Program (CMP), Bike-Ped Master Plan, Transit Development Plan and special studies, TIP, Public Participation Plan, facilitating advisory committee meetings, and Board meetings. ACHIEVEMENTS 2045 LRTP adopted in December 2020; clean-up revisions have been posted on the MPO's website and in the FDOT MPO Document Portal as of June 2021. Implementation has begun on the 2045 LRTP Cost Feasible Plan through the development and approval of the 2021 Project Priorities; development of the new FDOT Work Program is underway now and will be followed by the new MPO TIP in 2022. Call for Bike/Ped Projects is underway now. New Congestion Management Projects were approved in June 2021. 9.A.1 Packet Pg. 59 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) The FY2022-2026 TIP was completed and adopted in June 2021 Public Participation Plan (PPP) – the MPO has met the public notice and outreach requirements in the updated PPP, which was revised in June of 2020 to address the pandemic. Regional Coordination - participated in MPOAC Directors and Governing Board meetings (virtually), CUTS meetings, hosted the July CUTS meeting RECOMMEND POLICIES.RECOMMEND POLICIES. 2. RECOMMEND POLICIES PERFORMANCE MEASURES: Updated Plans, Bylaws, Agreements, and Project Priorities. ACCOMPLISHMENTS 2045 LRTP adopted Transit Development Plan ratified and incorporated by reference in the 2045 LRTP Transportation System Performance Report approved and incorporated by reference in the 2045 LRTP Local Roads Safety Plan approved and incorporated by reference in the 2045 LRTP FY 22-26 Transportation Improvement Program (TIP) adopted Unified Planning Work Program (UPWP) amended, agreements approved Annual Transportation Disadvantaged Service Plan adopted FY 2021-2025 TIP amended and transit agreements approve advisory committee bylaws were updated to reduce in-person quorum in response to COVID-19 pandemic Project Priorities approved June 2021 COMPLIANCE.COMPLIANCE. 3. COMPLY WITH AGREEMENTS AND STATUTES PERFORMANCE MEASURES: Annual joint FDOT/MPO certification review and quadrennial Federal certification reviews assess compliance with state and federal requirements. ACHIEVEMENTS Annual Joint MPO/FDOT Certification Review conducted in 2021 for calendar year 2020 - the MPO continued to achieve the category of Low Risk and several MPO Best Practices were identified. The Federal Highway Administration/Federal Transit Administration (FHWA/FTA) Transportation Management Area (TMA) Review report was completed and presented to the Board in December 2020. The MPO was certified for another 4 years, and FHWA noted several MPO Best Practices. BUDGETS AND REPORTS.BUDGETS AND REPORTS. 9.A.1 Packet Pg. 60 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) Below Standards (1)Below Standards (1) Meets Standards (2)Meets Standards (2) Exceeds Standards (3)Exceeds Standards (3) Below Standards (1)Below Standards (1) Meet Standards (2)Meet Standards (2) Exceeds Standards (3)Exceeds Standards (3) 4. BUDGET AND REPORTING PERFORMANCE MEASURES: Complete and maintain the Unified Planning Work Program (UPWP) and incorporate report on budget in the Annual Report presented to the MPO Board in December ACHIEVEMENTS FY20/21-21/22 Unified Planning Work Program (UPWP) - was amended and agreements with FDOT revised as needed throughout the first three quarters of FFY 2021 2019 Annual Report - was presented to the MPO Board in December 2020 2020 Annual Report - a draft is in process; due December 2021 Updated reporting on Transportation Performance Measures in FY 2022-2026 TIP GUIDE STAFF.GUIDE STAFF. 5. SUPERVISE STAFF EXPECTATIONS: train, supervise, mentor, hire, allocate resources. ACHIEVEMENTS Trained new hire – Senior Planner, in facilitating Local Coordination Board (LCB) meetings and administering Transit planning funds Training new hire now, the MPO's Administrative Assistant In-process of hiring Principal Planner; after three rounds of interviews, we anticipate bringing individual on-board towards the end of August 2021 Successfully managed the MPO program, met all requirements, updated all required plans and documents when we were down to 2 staff during the first three quarters of FFY 2021. BOARD MEMBER COMMENT.BOARD MEMBER COMMENT. Optional to add comments here.Optional to add comments here. Ann is an excellent employee. She is responsive, knowledgeable, and overall does an outstanding job. Location Data 9.A.1 Packet Pg. 61 Attachment: Aggregated Scores and Completed Surveys (20218 : Approval of Annual Performance Review of the MPO Executive Director) 10/08/2021 EXECUTIVE SUMMARY Approve Strategic Plan for FY 2022 OBJECTIVE: For the MPO Board to review and approve a Strategic Plan for FY 2022. CONSIDERATIONS: The purpose of the Strategic Plan is to identify performance measures that become part of the MPO Director’s annual evaluation plan for that year. The Draft FY 2022 Strategic Plan (Attachment 1) is similar in content to previous years with its focus on public outreach, interagency collaboration, analysis, communication and teamwork, with the addition of a renewed focus on regional coordination in keeping with recent Board direction. The 2021 and 2020 Strategic Plans are provided for comparison purposes in Attachment 2. COMMITTEE RECOMMENDATION: n/a. STAFF RECOMMENDATION: That the MPO Board review and approve a Strategic Plan for FY 2022. Prepared by: Anne McLaughlin, MPO Director ATTACHMENT(S) 1. Draft FY 2022 Strategic Plan (PDF) 2. Previous Strategic Plans (2021 & 2020) (PDF) 9.B Packet Pg. 62 10/08/2021 COLLIER COUNTY Metropolitan Planning Organization Item Number: 9.B Doc ID: 20221 Item Summary: Approve Strategic Plan for FY 2022 Meeting Date: 10/08/2021 Prepared by: Title: Planner, Senior – Metropolitan Planning Organization Name: Brandy Otero 09/30/2021 10:44 AM Submitted by: Title: Executive Director - MPO – Metropolitan Planning Organization Name: Anne McLaughlin 09/30/2021 10:44 AM Approved By: Review: Metropolitan Planning Organization Brandy Otero MPO Analyst Review Completed 09/30/2021 10:45 AM Metropolitan Planning Organization Anne McLaughlin MPO Executive Director Review Completed 09/30/2021 10:52 AM Metropolitan Planning Organization Anne McLaughlin Meeting Pending 10/08/2021 9:00 AM 9.B Packet Pg. 63 COLLIER MPO FFY 2022 STRATEGIC PLAN RESULTS ORIENTED, EFFECTIVE & EFFICIENT USE OF RESOURCES PUBLIC OUTREACH REGIONAL COORDINATIONTEAM WORK ANALYSIS COMMUNICATION Sustain community engagement via Social Media, On-Line Surveys, & Interactive Maps. Reinvigorate regional coordination at the Board level with Lee County MPO and investigate potential to include additional MPO partners. Accurate Transparent Best Practices Thorough Timely Clear Pertinent Clear, Accurate, Timely, Concise, Informative, Pertinent Internal Member Agencies Planning Partners MPO BOARD EXPECTATIONS OF EXECUTIVE DIRECTOR October 1, 2021 - September 30, 2022 9.B.1 Packet Pg. 64 Attachment: Draft FY 2022 Strategic Plan (20221 : Approve Strategic Plan for FY 2022) COLLIER MPO FY 2021 STRATEGIC PLAN RESULTS ORIENTED, EFFECTIVE & EFFICIENT USE OF RESOURCES PUBLIC OUTREACH INTERAGENCY COLLABORATIONTEAM WORK ANALYSIS COMMUNICATION Sustain engagement established in 2020 via Social Media, On-Line Surveys, Interactive Maps Sustain responsiveness, clarity, accuracy in information sharing and acknowledgment of Planning Partners Accurate Transparent Best Practices Thorough Timely Clear Pertinent Clear, Accurate, Timely, Concise, Informative, Pertinent Internal Member Agencies Planning Partners MPO BOARD EXPECTATIONS OF EXECUTIVE DIRECTOR 9.B.2 Packet Pg. 65 Attachment: Previous Strategic Plans (2021 & 2020) (20221 : Approve Strategic Plan for FY 2022) FY 2020 STRATEGIC PLAN FOR COLLIER MPO October 1, 2019 - September 30, 2020; adopted 12/13/19 GOAL STRATEGY MEASURE Board Expectations of MPO Director:Annual Report PROACTIVE REGIONAL COLLABORATION Maintain constructive relationships with Board, Committees, FDOT, FHWA, MPOAC and other Regional Planning Partners Updated regional priorities; participation in regional initiatives in keeping with Board policies IMPROVED PUBLIC OUTREACH Demonstrate engagement of a broad cross-section of the community in MPO Planning Deliverables include an updated Public Participation Plan (PPP) and Bylaws as needed; track public comments and responses to those comments; track how public comments resulted in change in reporting issues and existing conditions, change in direction or policy ACCURATE & TIMELY DATA GATHERING, ANALYSIS AND REPORTING Develop in-house expertise and MPO-maintained databases as part of 2045 LRTP Update, working with consultants as needed Staff demonstrates use of GIS as an analytical and reporting tool; participates in updating FDOT D1 Regional Travel Demand Model (RTDM) and is able to run queries as needed 9.B.2 Packet Pg. 66 Attachment: Previous Strategic Plans (2021 & 2020) (20221 : Approve Strategic Plan for FY 2022) 10/08/2021 EXECUTIVE SUMMARY Approval of the FTA Transit Planning Grant Application and Resolution 2021-11 OBJECTIVE: To approve the Federal Transit Administration (FTA) Planning Grant Application and Resolution 2021-11. CONSIDERATIONS: FTA § 5305(d) funds are used for transit planning studies that are identified in the 2020/21-2021/22 Unified Planning Work Program (“UPWP”). Upon notification of the annual allocation, it is necessary for the MPO to apply for the funding through the Florida Department of Transportation. The amount available for Fiscal Year 2022 is $155,894. This includes a federal amount of $124,715 and a soft match (in the form of Transportation Development Credits) provided by FDOT in the amount of $31,179. A resolution is required to authorize the MPO Chairperson to file and execute the grant application, as well as empower the Executive Director to make minor revisions to correctly reflect actual dollars allocated, if necessary. Resolution 2021-11 is included as Attachment 1. The Application for Federal Assistance (Standard Form 424) and budget forms are included as Attachment 2. The required grant forms and certifications are included as Attachment 3. COMMITTEE RECOMMENDATION: The Advisory Committees previously endorsed the UPWP identifying Section 5305(d) funding for FY 2022. This application is administrative and was not presented to the committees for review. STAFF RECOMMENDATION: Staff recommends approval of the FTA Grant Application for Section 5305(d) and Resolution 2021-11. Prepared By: Brandy Otero, Principal Planner ATTACHMENT(S) 1. Resolution 2021-11 (PDF) 2. Application for Federal Assistance and Budget Forms (PDF) 3. Grant Forms and Certifications (PDF) 9.C Packet Pg. 67 10/08/2021 COLLIER COUNTY Metropolitan Planning Organization Item Number: 9.C Doc ID: 20219 Item Summary: Approval of the Federal Transit Administration (FTA) Transit Planning Grant Application and Resolution 2021-11 Meeting Date: 10/08/2021 Prepared by: Title: Planner, Senior – Metropolitan Planning Organization Name: Brandy Otero 09/30/2021 10:28 AM Submitted by: Title: Executive Director - MPO – Metropolitan Planning Organization Name: Anne McLaughlin 09/30/2021 10:28 AM Approved By: Review: Metropolitan Planning Organization Brandy Otero MPO Analyst Review Completed 09/30/2021 10:28 AM Metropolitan Planning Organization Anne McLaughlin MPO Executive Director Review Completed 09/30/2021 10:47 AM Metropolitan Planning Organization Anne McLaughlin Meeting Pending 10/08/2021 9:00 AM 9.C Packet Pg. 68 9.C.1 Packet Pg. 69 Attachment: Resolution 2021-11 (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.1 Packet Pg. 70 Attachment: Resolution 2021-11 (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.2 Packet Pg. 71 Attachment: Application for Federal Assistance and Budget Forms (20219 : Approval of the FTA Transit Planning Grant Application and 9.C.2 Packet Pg. 72 Attachment: Application for Federal Assistance and Budget Forms (20219 : Approval of the FTA Transit Planning Grant Application and 9.C.2 Packet Pg. 73 Attachment: Application for Federal Assistance and Budget Forms (20219 : Approval of the FTA Transit Planning Grant Application and 9.C.2 Packet Pg. 74 Attachment: Application for Federal Assistance and Budget Forms (20219 : Approval of the FTA Transit Planning Grant Application and 9.C.2 Packet Pg. 75 Attachment: Application for Federal Assistance and Budget Forms (20219 : Approval of the FTA Transit Planning Grant Application and 9.C.3 Packet Pg. 76 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 77 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 78 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 79 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 80 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 81 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 82 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 83 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 84 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 85 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 86 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 87 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 88 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 89 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 90 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 91 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 92 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 93 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 94 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 95 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 96 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 97 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 98 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 99 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 9.C.3 Packet Pg. 100 Attachment: Grant Forms and Certifications (20219 : Approval of the FTA Transit Planning Grant Application and Resolution 2021-11) 10/08/2021 EXECUTIVE SUMMARY FY 2021 Annual Report OBJECTIVE: For the Board to receive a presentation on the FY 2021 Annual Report. CONSIDERATIONS: The MPO Director prepares an Annual Report to present to the Board traditionally in December. At the Board’s request, staff has moved the presentation on the Annual Report to October to synchronize with the start of the new Federal Fiscal Year. The Annual Report summarizes progress made towards achieving performance targets identified in the MPO’s formally adopted plans in addition to national performance measures and targets. The Director will give a brief presentation at the Board meeting. The Annual Report is shown in Attachment 1. COMMITTEE RECOMMENDATION: N/A STAFF RECOMMENDATION: That the Board receives a presentation on the FY 2021 Annual Report. Prepared By: Anne McLaughlin, MPO Director ATTACHMENT(S) 1. FY 2021 Annual Report (PDF) 10.A Packet Pg. 101 10/08/2021 COLLIER COUNTY Metropolitan Planning Organization Item Number: 10.A Doc ID: 20220 Item Summary: FY 2021 Annual Report Meeting Date: 10/08/2021 Prepared by: Title: Planner, Senior – Metropolitan Planning Organization Name: Brandy Otero 09/30/2021 10:36 AM Submitted by: Title: Executive Director - MPO – Metropolitan Planning Organization Name: Anne McLaughlin 09/30/2021 10:36 AM Approved By: Review: Metropolitan Planning Organization Brandy Otero MPO Analyst Review Completed 09/30/2021 10:36 AM Metropolitan Planning Organization Anne McLaughlin MPO Executive Director Review Completed 09/30/2021 10:50 AM Metropolitan Planning Organization Anne McLaughlin Meeting Pending 10/08/2021 9:00 AM 10.A Packet Pg. 102 Fiscal Year 2021 Annual Report Collier Metropolitan Planning Organization 2885 Horseshoe Drive S. Naples, FL 34104 CollierMPO.com (239) 252-5814 10.A.1 Packet Pg. 103 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 1 MPO Vision & Mission The Collier MPO’s Mission is to provide transportation planning leadership through a collaborative effort to maintain a safe, efficient, integrated and multimodal transportation system. The Collier MPO’s Vision is to strive to provide a fully integrated and multimodal transportation system that safely and efficiently moves people and goods while promoting economic development and protecting natural and man-made regional assets. www.colliermpo.org 10.A.1 Packet Pg. 104 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 2 Table of Contents MPO Board 3 Overview 3 Strategic Plan 9 MPO Operations 10 FY21-25 Transportation Improvement Program 13 Equity Assessment 14 Strategic Plan Performance Measures 19 Locally Adopted Performance Measures 27 National Performance Measures 31 MPO Director's Summary 37 Preparing for 2022 37 10.A.1 Packet Pg. 105 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 3 Annual Report Overview The 2021 Annual Report addresses federal Transportation Performance Measures (TPMs) and the performance measures the MPO Board has adopted in its Strategic Plan, Bicycle and Pedestrian Master Plan (2019) and Congestion Management Process (2017). The Florida Department of Transportation (FDOT) submits annual reports on the federal TPM Targets throughout the year, with updates on safety statistics due at the end of October each year. That information is incorporated into the MPO’s Annual Report, which the MPO Director presents to the MPO Board after the close of the Federal Fiscal Year. 10.A.1 Packet Pg. 106 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 4 Introduction to Collier MPO The Collier MPO’s jurisdiction includes Collier County and the cities of Naples, Marco Island and Everglades City. Established in 1982, the Collier MPO is a federally mandated transportation policy-making organization composed of locally elected officials from Collier County, the City of Naples, the City of Marco Island, and the City of Everglades City. The MPO is tasked to provide both the urban and rural areas of the County with a Continuing, Cooperative, and Comprehensive (3-C) planning process to ensure that highways, transit, bicycle, pedestrian and other transportation facilities are properly considered within the context of the overall transportation needs of the community. The MPO staff reports directly to the MPO Board and provides information and technical assistance to the MPO’s advisory committees. The advisory committees, along with the MPO staff, provide recommendations to the MPO Board regarding short- and long-range planning, multimodal project prioritization and related issues. The MPO Board and each of its advisory committees operate under bylaws approved by the MPO Board. The advisory committees include the Technical Advisory Committee (TAC), Citizens Advisory Committee (CAC), Bicycle and Pedestrian Advisory Committee (BPAC), Local Coordinating Board (LCB) and the Congestion Management Committee (CMC). Members of these committees, various interested parties and citizens make up the MPO Master Database of Contacts. The committees review plans, documents and programs and provide comments and recommendations during the development of plans and major studies. Documents presented to the 10.A.1 Packet Pg. 107 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 5 MPO Board for approval, endorsement or ratification have typically been reviewed by the TAC and CAC, and other committees as appropriate. As reported in the 2045 Long Range Transportation Plan (LRTP), Collier County is the largest county in Florida by land area. Approximately 67 percent of the County’s land area has a land use designation of Conservation, is owned primarily by the federal and state government, and is restricted from development. The Naples Daily News published early results from the 2020 U.S. Census (May 5, 2021, Phil Fernandez) stating that Southwest Florida led the state with inmigration during the pandemic and that Collier County now has 392,973 inhabitants. The U.S. Census Bureau’s 2015-2019 American Community Survey (ACES) estimates the Median Household Income in Collier County at $69,653, Persons living in Poverty at 9.4%, and Median age at 42.0 years compared to 38.1 in the United States. All of Collier County - including the cities of Naples, Marco Island, and Everglades City – experiences a large, seasonal increase in population and traffic between October and April, with the highest traffic volumes occurring in the months of February and March. Collier County has a large land area preserved under various conservation mechanisms in addition to State and Federal conservation lands, shown in green on the maps on page 5. Urban form characteristics that affect transportation planning, such as regional transit and cycling connections, special places and gateways on major arterials are identified in the map on page 6. The conservation lands provide recreational opportunities and help sustain the natural environment. They also form an effective urban growth boundary, creating an edge condition for Collier County that is reflected in the sparse system of Federal Aid eligible roadways shown on the map on page 7. The MPO’s 2020 Strategic Plan follows on page 8. The Strategic Plan is updated annually to guide the activities of MPO staff under the leadership of the MPO Executive Director. 10.A.1 Packet Pg. 108 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 6 10.A.1 Packet Pg. 109 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 7 10.A.1 Packet Pg. 110 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 8 10.A.1 Packet Pg. 111 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 9 MPO Strategic Plan for FY 2020 10.A.1 Packet Pg. 112 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 10 MPO Operations Staffing Current MPO staffing is shown in the organizational chart below. The MPO Director, Anne McLaughlin, and Principal Planner, Brandy Otero, assumed the responsibilities of the vacant Principal Planner and Administrative Assistant positions for much of the reporting period. Danielle Bates joined our staff as Administrative Assistant in June 2021, and Scott Philips, Principal Planner, came on-board at the end of August 2021. The Senior Planner position will remain vacant for the foreseeable future to reduce operational costs. Anne McLaughlin MPO Executive Director Public Participation Plan Long Range Transportation Plan (LRTP) Local Roads Safety Plan (LRSP) Bicycle & Pedestrian Master Plan (BPMP) Bicycle & Pedestrian Advisory Committee (BPAC) Community Transportation Safety Team (CTST) Performance Measure Reporting MPO Board Brandy Otero Principal Planner Unified Planning Work Program (UPWP) 2050 LRTP -Contract Management Transit & Transportation Disadvantaged (TD)) Local Coordinationg Board Citizens Advisory Committee Consolidated Urban Transportation System (CUTS) Metropolitan Planning Organization Advisory Council (MPOAC) MPO Board Scott Philips Principal Planner Transportation Improvement Program (TIP) List of Priority Projects (LOPP) FSUTMS / CIGM 2050 LRTP -Base Year Data & Modeling Technical Advisory Committee (TAC) Congestion Management Committee (CAC) CUTS, MPOAC Vacant Senior Planner Danielle Bates Administrative Assistant Public Participation & Title VI Coordinator Meeting Coordinator Minute Taker Website eNewsletter GraphIcs GIS 10.A.1 Packet Pg. 113 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 11 2021 Operating Budget Collier County serves as the fiscal agent for the MPO and provides extensive support that allows the MPO to keep the member entity contributions quite low. The Staff Services Agreement and Lease Agreement with Collier County were amended in May 2019 for concurrent three-year terms and are scheduled to be updated in May 2022. The Unified Planning Work Program (UPWP) establishes the 2-year operating budget for the MPO. The MPO Agreement between the Collier MPO and FDOT is the primary MPO funding source and runs concurrent with the MPO’s 2-year UPWP cycle. For this annual report and future reports, the MPO budget and incurred expenditures will be reported by fiscal year, however in the UPWP’s second year (FY 21/22) the 2-year budget and incurred expenditures will be shown. This is done because UPWP year one funds can be spent in the second year as long as the budgeted task is identified in the second year of the UPWP. FY 2021 Revenue Amount % Personnel $440,044 51% Plans, Studies, Professional Services $346,285 41% Other Operating $57,760 7% Unconstrained Local Funds $8,000 1% Total $852,089 100% 51%41% 7% 1% FY 21 Revenue Personnel Plans, Studies, Professional Services Other Operating Unconstrained Local Funds 10.A.1 Packet Pg. 114 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 12 In addition to the federal funds provided to the MPO through the MPO Agreement, the MPO also receives FTA 5305 Metropolitian Planning funds on an annual basis. These funds are allocated to the MPO through the FDOT Public Transit Grant Agreement (PTGA) by the FDOT Public Transit Office. These funds are not allocated to the MPO on the same 2-year UPWP and MPO Agreement cycle and are excluded from the MPO revenues shown on page 11. This funding is provided to the MPO to support transit planning and related activities performed by the MPO. The MPO is currently concentrating on expending previously awarded 5305 funds. 2021 MPO Expenditures FY 21 MPO expenditures shown in the table below include the MPO’s operating and professional services provided to the MPO in its charge to perform. Personnel expenses comprised a slightly larger share of the MPO’s 2021 operating budget due to the six major planning studies being completed last fiscal year. One planning study is scheduled to begin in this fiscal year (Congestion Management Process Update). Incurred expenditures are on target with the allocated budget. FY 2021 Expenditures Amount % Personnel $ 396,309 51% Plans, Studies, Professional Services $ 350,520 45% Other Operating $ 26,955 4% Total $773,784 100% 51%45% 4% FY 2021 Expenditures Personnel Plans, Studies, Professional Services Other Operating 10.A.1 Packet Pg. 115 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 13 2021 - 2025 Transportation Improvement Program (TIP) The MPO Board adopted the FY 2022 - 2026 TIP on June 11, 2021. Total funding identified in the TIP fluctuates from one fiscal year to another based on the phase that projects are in, duration of the phase, and the size and number of projects programmed in that year. Total funding for the FY 2022 – 2026 TIP was $519 million, a slight increase over the prior year. The TIP is well-balanced in terms of expenditures within the major categories of Maintenace, Capacity, and Multimodal. 10.A.1 Packet Pg. 116 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 14 Equity Assessment MPO staff participated in an FHWA hosted Peer Exchange on Transportation Equity held in June 2021 to gain insight into current Best Practices for MPOs nationwide and assess the extent to which the MPO’s programmed improvements are equitably distributed. For the purpose of this assessment, “equity” is defined as providing safe, reliable access to jobs, services, education and recreation. 10.A.1 Packet Pg. 117 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 15 Like many coastal Florida Counties, Collier County is made up of a mix of high and low income households. The coastal areas tend to largely consist of high income/high wage households, while inland area households demonstrate greater variations in income levels. Additionally, gated communities within the inland areas often skew income averages and mask the true demand for services. The MPO’s Bicycle and Pedestrian Master Plan (2019) used the following methodology to identify Environmental Justice (EJ) communities based on five socio‐economic factors from the Census Bureau’s 2015 American Community Survey (ACS) 5‐year estimates: 1. Percent of low-income households: low-Income persons are defined as persons whose median household income is at or below the U.S. Department of Health and Human Services (HHS) poverty guidelines. For the purpose of this analysis, any household with an income at or below the threshold for a 4-person household ($24,250) was counted as low-income. 2. Percent of minority population: percentage of the population that identify themselves as a race other than white or of Hispanic origin. 3. Percent of population that does not speak English: percentage of people five years of age or older who identified as speaking English less than ‘very well.’ 4. Percent of population who are older adults: percentage of population age 65 or older. 5. Percent of zero vehicle households: percent of population without access to a vehicle. An EJ area was defined as a block group where the proportion of the population who identify as one of the above factors is meaningfully greater (>10% points) than the countywide percentage. The block groups were ranked “Low”, “Medium”, “High”, or “Very High” based on how many EJ factors overlap within the block group. The Bicycle and Pedestrian Master Plan (2019) and the 2045 Long Range Transportation Plan (2020) incorporated the EJ Communities in evaluation criteria and the scoring used to prioritize projects. There are a number of ways to achieve transportation equity within a region, the majority of which MPOs can influence through investment decisions. For example: 1. Increase jobs close to EJ Communities 2. Provide affordable housing close to jobs 3. Improve transit services 4. Provide other commuting options and services such as van, car pool, shuttles 5. Reduce time loss due to congestion through Travel Demand Management, capacity enhancements, park & ride facilities 6. Provide safe travel in all modes and in all locations 7. Provide safe pedestrian and bicycle access to essential services, recreation and jobs, including provisions for electric bikes, micromobility options 10.A.1 Packet Pg. 118 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 16 TIP investments located within or of direct benefit to EJ communities total approximately $247 million, which is 87% of the $283 million in funding allocated in the Collier MPO’s TIP for Highways, Bike-Ped, and Transit improvements.. Equity Analysis Program Areas Project Type $million Highway Capacity 204.2 Safety 1.2 Bridge 11.7 Bike-Ped 17.1 Transit 49.1 TOTAL 283.3 10.A.1 Packet Pg. 119 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 17 FY22-26 TIP HIGH/VERY HIGH EJ COMMUNITIES (Meet 3-5 Criteria) Immokalee FPN Funded Amt Immokalee City Sidewalks 4481251 $ 880,143 Eden Park Elem Sidewalks SRTS 4414801 $ 719,071 Corkscrew Rd Safety Project 4463232 $ 1,321,000 SR 29 Widening multiple $ 15,918,319 SR 82 4308481 $ 38,640,141 Multiple EJ Communities East Collier County (East of Santa Barbara) I-75/SR 951 Interchange Improvements 4258432 $ 97,447,770 I-75/Pine Ridge Interchange Improvements 4452962 $ 5,450,000 CR 951 from GG Canal to Green Blvd 4464121 $ 3,200,000 Golden Gate City Golden Gate Sidewalks 4481301 $ 267,511 Green Blvd Bike lane/Sidewalk 4380931 $ 1,084,670 Triangle/Bayshore CRA Pine St Sidewalks from Becca Ave to US 41 4481281 $ 329,230 Shadowlawn Elem Sidewalks SRTS 4465501 $ 862,459 Naples Manor/East Naples Naples Manor Sidewalks 4481291 $ 1,663,478 Collier Blvd/US41 South Medium & High/Very High Marco Loop Trail Study 4480281 $ 300,000 SR 951 from Manatee Rd to N of Tower Rd 4351112 $ 14,932,566 City of Naples (Bounded by US41/Gordon River, 1st Ave N/14th ST N No projects in TIP 10.A.1 Packet Pg. 120 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 18 MEDIUM EJ COMMUNITIES (Meet 2 Criteria) Golden Gate Estates 16th St. Bridge 4318953 $ 4,993,943 Bridge Replacement CR 846 over drainage canal 4441851 $ 4,918,592 Bridge Scour Countermeasures 4350431 $ 1,881,294 County "Pockets" of Low-Medium EJ Communities Livingston FPL Trail Extension from Radio Rd to County Line 4475141 $ 1,100,000 Wiggins Pass SW from Vanderbilt Dr to US 41 4480691 $ 1,429,213 Everglades City (Low EJ) Copeland Ave SW 4370961 $ 594,349 Subtotal, Million$ $ 197,933,749 TIP expenditures benefiting EJ Communities 197.9 Transit 49.1 Subtotal, Million$ 247.0 Total TIP Funding excluding Maintenance, Aviation, Plng 283.3 Percent Funding Benefiting EJ Communities 87% 10.A.1 Packet Pg. 121 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 19 STRATEGIC PLAN PERFORMANCE MEASURES Public Outreach GOAL: Sustain the level of engagement established in calendar year 2020 using social media, on-line surveys, website postings, email notifications, and the MPO’s eNewsletter. ACCOMPLISHMENTS Public outreach during the first three quarters of Federal Fiscal Year (FFY) 2021 - October 1, 2020 through June 30, 2021) continued the shift to electronic communications and hybrid in-person/virtual meeting formats necessitated by the the COVID-19 pandemic. The MPO met all state and federal deadlines during this challenging time, culminating in the Board's approval of the 2045 Long Range Transportation Plan (LRTP) in December, followed by approval of the Local Roads Safety Plan in May, a series of amendments to the Unified Planning Work Program (UPWP), the FY 2022-2026 Transportation Improvement Program (TIP) and 2021 Project Priorities in June. MPO staff continued public outreach initiatives established in calendar year 2020, such as posting monthly safety videos on the MPO's website and County's Facebook page in collaboration with FDOT's Community Traffic Safety Team; conducting public surveys using the County's Qualtrics platform on the County's Facebook page, Twitter and Neighborhood News; distributing the monthly eNewsletter to the MPO's Adviser Network, advisory committees, member agency staff and partner agencies. Two weeks after posting a survey to social media 182 responses were received. 124 respondents had never heard of the MPO prior to the survey, approximately half believed the MPO was responsible for growth management, while a quarter believed it was city planning, and the last quarter correctly selected transportation planning. When asked about the the issue they're most concerned about 112 respondents answered traffic congestion, 24 answered traffic safety, 15 answered bike/ped facilities and safety, 5 answered transit services, and 21 answered other. 53 respondents provided their email for the newsletter and meeting notices. The full report is published on the MPO website and will be in the eNewsletter. Inter-agency Collaboration GOAL: Sustained responsiveness, clarity, accuracy in information sharing and acknowledgement of the MPO's Planning Partners. ACCOMPLISHMENTS The MPO Director and staff strive to acknowledge all requests for information within a 24-hour time period. At times the MPO is able to quickly respond to requests, while other requests may require additional response time based on the nature of the inquiry. This may include providing MPO staff sufficient time to conduct research, gather information, and connect with stakeholders or others to obtain additional input as needed. All MPO plans, studies and meetings are developed in a collaborative fashion and require constant communication with member agency staff, FDOT, our advisory committees, Board members and other regional planning partners. The MPO Director makes a deliberate practice of acknowledging the valuable contributions made by our planning partners during Board and advisory committee meetings. 10.A.1 Packet Pg. 122 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 20 Analysis GOAL: Provide accurate information that is thorough and timely. Describe methodology and data sources for transparency. Research and incorporate Best Practices that have been vetted by other MPOs within the state. ACCOMPLISHMENTS The 2045 Long Range Transportation Plan, approved in December 2020, was the culmination of a two- year effort that incorporated population and employment projections generated by the Bureau of Business and Economic Research and the County Interactive Growth Model, FDOT's Freight Plan and Strategic Intermodal System Cost Feasible Plan and MPO led plans including the Transit Development Plan, the Transportation System Performance Report and the Local Roads Safety Plan. Immediately following completion of the LRTP, MPO staff began compiling the new FY 2022-2026 Transportation Improvement Program (TIP). This involved updating the narrative component to reflect the new LRTP and updating reporting on performance measures to address a new template provided by FDOT and the MPO Advisory Council (MPOAC). The MPO Director gave the Board a presentation that included an assessment of the balance in expenditures between maintenance, capacity, multimodal and safety. For the Local Roads Safety Plan, the MPO Director added an overview of local practices and prepared the final recommendations. The Director is developing an equity assessment of the FY22-26 TIP for inclusion in the 2021 Annual Report, reflecting Best Practices learned through participation in an Equity in Transportation Peer Exchange in June 2021. Communication GOAL: Communications should be clear, accurate, timely, concise, informative, pertinent. ACCOMPLISHMENTS The MPO Director spends a great part of each work day engaged in active communication with MPO staff, member agency staff, advisory committee members, state and federal planning partners, Board members and the general public. The formal communications made during Board meetings often summarize weeks of coordination with interested parties via email, phone and video conferences and in-person meetings. The MPO's website and eNewsletter continue to evolve as tools of communication. MPO staff welcome requests to present on MPO activities to interested groups of citizens and local elected officials. The Director presented information on the 2045 LRTP, project priorities and the TIP to the Collier Citizens Council and Naples City Council during the first three quarters of FFY21. In order to assess the effectiveness of MPO communications, the Director developed two surveys – a general public awareness survey posted on the County's Facebook and Twitter accounts, and a customer satisfaciton survey targeting the MPO's planning partners. The results, shown on the following page, were reported in the MPO’s August eNewsletter and posted on the MPO's website. Having learned that 70% of respondants had never heard of the MPO and only 25% knew what an MPO does, our Administrative Assistant/Public Outreach Coordinator, Danielle Bates, developed the public information campaign – see the four social media posts that follow the survey results. 10.A.1 Packet Pg. 123 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 21 10.A.1 Packet Pg. 124 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 22 10.A.1 Packet Pg. 125 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 23 10.A.1 Packet Pg. 126 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 24 10.A.1 Packet Pg. 127 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 25 10.A.1 Packet Pg. 128 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 26 Team Work GOAL: Promote a spirit of team work internal to the organization and externally involving member agencies, advisory committee members, Board members, state and federal agencies and the general public. ACHIEVEMENTS The MPO Director actively seeks to promote team work by being responsive to all requests for assistance from member governments and planning partners as well as members of the public. Advisory committee meetings offer another forum for tackling issues and making recommendations in a spirit of team work and collaboration. The work of the the MPO could not be completed without it. Here are just a few examples: • Close collaboration with member agencies on development of 2045 LRTP, 2020 Project Priorities • Proactively sought technical input from member agencies on development of Local Roads Safety Plan, and received input from City of Naples, Collier County, County Sheriff’s Office • Close collaboration with FDOT on programming project priorities, maintaining fiscal constraint in the TIP, amending the LRTP, TIP, and UPWP • Active participation in Lee TAC, MPOAC, and CUTS (Coordinated Urban Transportation Studies) meetings for District 1 MPO's and FDOT. The United States are the current Women’s World Cup champions. Photograph: Zhizhao Wu/Getty Images 10.A.1 Packet Pg. 129 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 27 LOCALLY ADOPTED PERFORMANCE MEASURES Congestion Management Process 2017 - Multimodal Performance Measures The Board’s adoption of the 2017 Congestion Management Process (CMP) established several performance measures for which benchmarks were established in the 2017 Annual Report. As new congestion management projects come on-line and are fully operational for one year, member agency staff are required to report on performance. The first Biennial Transportation System Performance Report (TSPR) was completed and approved by the MPO Board in September 2020. The TSPR provides critical benchmarking data for the MPO to track future progress against. Benefit/Cost Summary Traffic Signal Timing and Coordination – Cost/Benefit Report Reporting on before/after conditions is a requirement of the 2017 CMP as a condition for receiving MPO prioritized SU funds. Collier County Growth Management Department - Traffic Operations contracted with Faller, Davis and Associates, Inc. to conduct a traffic signal retiming effort along Pine Ridge Road, Airport- Pulling Road, Vanderbilit Beach Road and Livingston Road. As part of this effort, before and after Travel Time and Delay Studies (TTDS) were performed for the weekday morning, midday, and afternoon peak periods during the In Season and Off Season periods to evaluate the operational benefit of the retiming effort. The cost used to determine the B/C ratio was the cost of the retiming effort. The analysis was completed for the weekday morning, midday, and afternoon peak periods to determine the change in delay and fuel consumption. The full report is posted on the MPO’s website. This is the first such report the MPO has received. Below is a sampling of TTDS results in the study, followed by Overall Operational Benefit and Overall Fuel Consumption Benefit. Although the reduction in delay measures only in seconds, the cumulative effect in terms of reduced delay and fuel consumption regionally. 10.A.1 Packet Pg. 130 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 28 10.A.1 Packet Pg. 131 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 29 Bicycle & Pedestrian Master Plan (2019) Performance Measures Tindale Oliver updated the MPO’s GIS inventory of existing bicycle and pedestrian facilities in the process of developing the Bicycle and Pedestrian Master Plan, adopted in March 2019, and updated them again as part of the Transportation System Performance Report (TSPR) on Baseline Conditions (September 2020). The baseline conditions will be used to track progress made going forward. Baseline Conditions – 2020 (Pedestrian/Bicycle Facilities data is based on the TSPR Road Network – Arterials and Collectors, does not include local roads) 10.A.1 Packet Pg. 132 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 30 Transit Performance Measures (CMP 2017 and TSPR 2020) The TSPR also reported baseline conditions for Transit Performance, which will be used to track progress going forward. TSPR Baseline Conditions Report (Collier County’s report on 2020 Transit Travel measures pending as of publication of this report.) 10.A.1 Packet Pg. 133 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 31 NATIONAL PERFORMANCE MEASURES Safety The MPO voted in November 2020 to continue to support FDOT’s Vision Zero safety performance targets for the following national measures: o Number of Traffic Fatalities o Rate of Fatalities per 100 million Vehicle Miles Traveled (VMT) o Number of Serious Injuries o Rate of Serious Injuries per 100 million VMT o Number of Non-Motorized Fatalities and Serious Injuries o 0 10 20 30 40 50 Average Annual Fatalities 0 0.5 1 1.5 Average Annual Fatality Rates 10.A.1 Packet Pg. 134 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 32 0 50 100 150 200 250 2009-13 2010-14 2011-15 2012-16 2013-17 2014-18 2015-19 Average Annual Serious Injuries 7.036 5.445 5.388 5.252 5.263 5.895 6.043 2009-13 2010-14 2011-15 2012-16 2013-17 2014-18 2015-19 Average Annual Serious Injury Rates 45.8 38.6 38.0 40.4 39.6 42.6 44.6 2009-13 2010-14 2011-15 2012-16 2013-17 2014-18 2015-19 Average Annual Ped & Bike Fatalities & Serious Injuries 10.A.1 Packet Pg. 135 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 33 Source: FDOT report to Community Traffic Safety Team 5/27/21 Local Roads Safety Plan – Implementation Status The MPO Board approved the Local Roads Safety Plan (LRSP) on May 14, 2021. The Implementation Plan (Chapter 4) establishes the following:  High crash corridor and intersection locations included in 2045 LRTP project prioritization and in Transportation System Performance Report and Action Plan project prioritization  High crash corridor/intersection locations eligible for MPO TMA SU Funds in addition to Collier County Traffic Operations annual update on locations; FDOT’s annual reporting system; MPO BPMP  Establishes funding for safety projects using TMA SU funds, MPO will issue Call for Safety Projects (periodically)  Encourages formation of Traffic Safety Coalition such as Naples Bike/Ped Safety Coalition, CTST – MPO participates  Enhanced Practices endorsed by MPO Board: o Speed management in high crash locations identified in LRSP 10.A.1 Packet Pg. 136 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 34 o Proactive Bike-Ped Safety Education and outreach, including safety material giveaways available free of charge from FDOT and NHTSA o Coordinate with FDOT on programming Road Safety Audits o Include safety analysis in project scoping and design for road improvement projects and stand-alone bike/ped facility projects in high crash locations identified in LRSP and BPMP  Monitor and report on LRSP Implementation to MPO Board as part of safety performance report in Annual Report, TIP  Update LRSP every 5 years prior to LRTP The Public Education and Outreach component is in effect and is as summarized below:  Training and Special Events – Announcements 1. Road Safety Survey - Local Roads Safety Plan (August 2020 Newsletter) 2. Love to Ride Florida – FDOT Mobility Week (October 2020 Newsletter) 3. FDOT Non-motorized Counters – Locations in Collier County (December 2020 Newsletter) 4. Ride Like MADD NW Florida (May 2021 Newsletter) 5. Summertime Safety (July 2021 Newsletter) 6. Lely Resort Traffic Safety Committee distributed MPO safety videos (Feb. 2021 Newsletter)  Bike/Ped Safety Videos IN NEWSLETTER, POSTED ON WEBSITE AND ON SOCIAL MEDIA Naples Velo Share the Road – Save Lives 1. Share the Road - Saves Lives (January 2021 Newsletter and February 2021 Facebook) Bike Safe - www.BikeSafe.US – University of Miami, funded by FDOT 2. Dangers of Riding Against Traffic (February 2021 Newsletter) 3. Riding on the Sidewalk (February 2021 Adviser Network email + Lely Resort Traffic Safety Committee) Ped Bike Information Center (PBIC) Crash Video Series (Provided by FDOT) www.pedbikeinfo.org Understanding Common Crash Scenarios 4. Driver turning left into a pedestrian (August 2021 Newsletter) 5. PBIC - Driver Striking Pedestrian in a Crosswalk on a Multilane Road (September 2021 Newsletter) 10.A.1 Packet Pg. 137 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 35 TRANSPORTATION PERFORMANCE MEASURES & TARGETS - COLLIER MPO ANNUAL REPORT OCTOBER 2021 Measure Target 2020* Conditions Meets PAVEMENT NHS Interstate Pavements ≥ 60% Good in 4yrs 64.1% Yes ≤ 5% Poor in 4yrs 0% Yes NHS Non-Interstate Pavements ≥ 40% Good in 2&4yrs 39.40% No ≤ 5% Poor in 2&4yrs 0% Yes BRIDGE NHS Bridge Deck Area Condition ≥ 50% Good in 2&4yrs 91.56% Yes ≤10% Poor in 2&4yrs 0% Yes SYSTEM PERFORMANCE % NHS Interstate Person-Miles Traveled That Are Reliable 75% in 2yrs, 70% in 4yrs 100% Yes % NHS Non-Interstate Person-Miles Traveled That Are Reliable n/a in 2yrs, 50% in 4yrs 99% Yes Truck Travel Time Reliability Ratio on NHS Interstate ≤1.75 in 2yrs, 2.0 in 4yrs 1.12 Yes TRANSIT Transit Rolling Stock ≤10% have met or exceeded ULB 0% Yes Transit Equipment ≤25% have met or exceeded ULB 0% Yes Transit Facilities ≥25% < 3 TERM 25% Yes SAFETY Fatalities 0 41.2 No Serious Injuries 0 225.8 No Fatality Rate per Annual 100 MVMT 0 1.105 No Injury Rate per Annual 100 MVMT 0 6.043 No Nonmotorized Fatalities & Serious Injuries 0 44.6 No *Safety data 2015-2019, FDOT won’t release new data until Nov/Dec 2021; Pavement Data is 2020 for NHS Interstate pavements; 2019 for NHS non-insterstate pavements (2020 data pending from FDOT) 10.A.1 Packet Pg. 138 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 36 Transit Safety Targets Adopted by MPO Board 2020 (Collier County’s report for calendar yr 2020 pending at time of publication of this report.) Source of image: MPO’s 2045 Long Range Transportation Plan 10.A.1 Packet Pg. 139 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 37 MPO DIRECTOR’S SUMMARY A Year of Transition from Planning to Implementation The 2045 Long Range Transportation Plan (LRTP) approved in December 2020 represented the culmination of a two-year effort that incorporated population and employment projections generated by the Bureau of Business and Economic Research and Collier County’s Interactive Growth Model, FDOT’s Freight Plan and Strategic Intermodal System Cost Feasible Plan and MPO-led plans including the Transit Development Plan (TDP), the Transportation System Performance Report (TSPR) and the Local Roads Safety Plan (LRSP). Immediately following completion of the 2045 LRTP, MPO staff began compiling the new FY 2022-2026 Transportation Improvement Program (TIP). This required updating the narrative component and project sheets to address the new LRTP and updating performance measure reporting to incorporate a new template provided by FDOT and the MPO Advisory Council. Staff also revised the draft annual Highways and Freight Priorities to match the priorities outlined in the new LRTP’s Cost Feasible Plan. The Board approved the FY 2022-2026 TIP and 2021 List of Project Priorities (LOPP) in June 2021. By incorporating the preliminary findings and recommendations in the project evaluation criteria in the LRTP, implementation actually began on the LRSP while the final draft was under review and staff got a jump start in posting public safety messaging on the MPO’s website and in the MPO’s eNewsletter. In a similar vein, the TSPR was incorporated by reference into the LRTP and MPO staff revised the evaluation criteria when issuing a Call for Projects to reflect the recommendations in the draft report. The TDP was also incorporated in the LRTP and the 2021 LOPP for transit are consistent with both the LRTP and the TDP. The projected reductions in state and federal revenues that we anticipated would impact the outer years of the TIP and trigger amendments to the 2045 LRTP have not yet materialized. Last but not least, we received a favorable Certification Report from FHWA and FTA in December of 2020, having already addressed the only corrective action by incorporating the FY 21 - 25 TIP in the 2045 LRTP. The federal certification remains in effect until December 2024. It bears repeating that we are fortunate in having good planning partnerships with FDOT, the MPOAC, FHWA, FTA, our member agencies, tribal governments, advisory committees and the many community groups that participate in our planning process. PREPARING FOR 2022 Having filled two vacancies, we are in a much better position staffing-wise to meet the challenges the new FY brings. For the moment we are focusing on re-invigorating joint planning with Lee County MPO at the advisory committee and Board level and gearing up for the 2050 LRTP. Our new Administrative Assistant, Danielle Bates, has made great strides improving the quality of our public outreach and our new Principal Planner, Scott Philips, is taking charge of the TIP and maintaining document consistency between the TIP and the LRTP. The US Census Bureau data roll-out will continue throughout the next year or two. We’ll know more concerning how that affects our [unified] planning work program (UPWP) in the coming months. 10.A.1 Packet Pg. 140 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 38 [PAGE LEFT INTENTIONALLY BLANK] 10.A.1 Packet Pg. 141 Attachment: FY 2021 Annual Report (20220 : FY 2021 Annual Report) 10/08/2021 EXECUTIVE SUMMARY Letter to Miccosukee Tribe Requesting Government-to-Government Meeting Regarding Paradise Coast Trail Feasibility Study OBJECTIVE: For the MPO Board to receive a copy of a letter to the Chairman of the Miccosukee Tribal Business Council requesting a Government-to-Government meeting regarding the Paradise Coast Trail Feasibility Study. CONSIDERATIONS: The Naples Pathways Coalition (NPC), in partnership with Collier County, the City of Naples and FDOT, is leading the Paradise Coast Trail Feasibility Study. The Study Team Consultant is Kimley-Horn. Collier MPO is serving as an advisor to the study. The NPC requested the MPO’s assistance in arranging stakeholder coordination meetings with the Seminole and Miccosukee Tribes. An informal meeting was held with Seminole Tribal staff on September 20, 2021. The Miccosukee Tribal staff recommended taking the more formal approach involving sending a letter to the Tribal Chairman requesting a Government-to-Government consultation meeting. The letter, dated September 13, 2021 and signed by the MPO Chair, is shown in Attachment 1. We have not yet received a response. COMMITTEE RECOMMENDATION: n/a STAFF RECOMMENDATION: That the MPO Board receive a copy of a letter to the Chairman of the Miccosukee Tribal Business Council requesting a Government-to-Government meeting regarding the Paradise Coast Trail Feasibility Study. Prepared by: Anne McLaughlin, MPO Director ATTACHMENT(S) 1. Letter to Miccosukee Tribe Requesting Meeting on PCT (PDF) 11.A Packet Pg. 142 10/08/2021 COLLIER COUNTY Metropolitan Planning Organization Item Number: 11.A Doc ID: 20222 Item Summary: Letter to Miccosukee Tribe Requesting Government-to-Government Meeting Regarding Paradise Coast Trail Feasibility Study Meeting Date: 10/08/2021 Prepared by: Title: Planner, Senior – Metropolitan Planning Organization Name: Brandy Otero 09/30/2021 10:50 AM Submitted by: Title: Executive Director - MPO – Metropolitan Planning Organization Name: Anne McLaughlin 09/30/2021 10:50 AM Approved By: Review: Metropolitan Planning Organization Brandy Otero MPO Analyst Review Completed 09/30/2021 10:50 AM Metropolitan Planning Organization Anne McLaughlin MPO Executive Director Review Completed 09/30/2021 10:53 AM Metropolitan Planning Organization Anne McLaughlin Meeting Pending 10/08/2021 9:00 AM 11.A Packet Pg. 143 11.A.1 Packet Pg. 144 Attachment: Letter to Miccosukee Tribe Requesting Meeting on PCT (20222 : Letter to Miccosukee Tribe Requesting Government-to- 10/08/2021 COLLIER COUNTY Metropolitan Planning Organization Item Number: 13.A Item Summary: Next Meeting Date - November 12, 2021 - 9:00 a.m. Board of County Commissioners Chambers, 3299 Tamiami Trail East, Naples, FL 34112 Meeting Date: 10/08/2021 Prepared by: Title: Planner, Senior – Metropolitan Planning Organization Name: Brandy Otero 09/30/2021 2:26 PM Submitted by: Title: Executive Director - MPO – Metropolitan Planning Organization Name: Anne McLaughlin 09/30/2021 2:26 PM Approved By: Review: Metropolitan Planning Organization Brandy Otero MPO Analyst Review Completed 09/30/2021 2:26 PM Metropolitan Planning Organization Anne McLaughlin MPO Executive Director Review Completed 09/30/2021 2:30 PM Metropolitan Planning Organization Anne McLaughlin Meeting Pending 10/08/2021 9:00 AM 13.A Packet Pg. 145