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Agenda 09/28/2021 Item #16D 8 (FY21/22 State Aid to Libraries Grant #22-ST-08)09/28/2021 16.D.8 EXECUTIVE SUMMARY Recommendation to approve the submittal of the FY21-22 State Aid to Libraries Grant and authorize the Chairperson to sign the grant agreement #22-ST-08 and all certifications required for the submission of the grant application to the Florida Department of State Division of Library and Information Services for funding in the estimated amount of $163,954. OBJECTIVE: To obtain State Aid to Libraries Grant funds to support the Collier County Library system. CONSIDERATIONS: Collier County Public Library (CCPL) qualifies for State Aid to Libraries under Chapter 257 of the Florida Statutes. The Florida Department of State Division of Library and Information Services administers this grant program. The Board of County Commissioners (Board) has approved submission of the application for State Aid and associated agreements and documents for over three (3) decades. The grant application requires the Board to sign agreement #22-ST-08 and associated certifications in advance of the award. State Aid for FY22 was authorized by the 2021 Florida State Legislature. State Aid is available to all Florida public library systems that qualify as a result of meeting minimum requirements as stipulated in Chapter 257, Fla. Stat. and Chapter 1B-2, Florida Administrative Code. The grant amount is calculated using a formula that considers: (1) the number of library systems in Florida that qualify in a given year, (2) the total amount made available by the State Legislature to improve library services within the State, and (3) the amount of local funds appropriated for the Library adjusted by a factor of up to twenty-five (25) cents on the dollar. Funds are intended to supplement, rather than replace, a local effort towards that end. State Aid may not be used for the purchase or construction of a library building or library quarters. It may be used for operating and maintenance purposes, personnel, materials, and equipment. When the final award is made, and the executed agreements are received, Budget Amendments will be prepared and presented to the Board. FISCAL IMPACT: The preliminary estimates show that Collier County Public Library should receive $163,954 in State Aid funding. Upon notification of the grant award, the Board will be asked to accept the award and authorize the Budget Amendment to recognize grant revenue in Public Services Grant Fund (709) and appropriate expenditures. There are no match requirements for this grant program. GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this Item. LEGAL CONSIDERATIONS: This item is approved for form and legality and require a majority vote for Board action. - JAB RECOMMENDATION: To approve the submittal of the FY21-22 State Aid to Libraries Grant and authorize the Chairperson to sign the grant agreement #22-ST-08 and all certifications required for the submission of the grant application to the Florida Department of State Division of Library and Information Services for funding in the estimated amount of $163,954. Prepared By: Joshua Thomas, Operations Analyst, Community & Human Services Division Packet Pg. 1184 16.D.8 09/28/2021 ATTACHMENT(S) 1. [Linked] Grant Application (PDF) 2. Grant Agreement CAO Stamped(PDF) Packet Pg. 1185 16.D.8 09/28/2021 COLLIER COUNTY Board of County Commissioners Item Number: 16.13.8 Doe ID: 17795 Item Summary: Recommendation to approve the submittal of the FY21-22 State Aid to Libraries Grant and authorize the Chairperson to sign the grant agreement #22-ST-08 and all certifications required for the submission of the grant application to the Florida Department of State Division of Library and Information Services for funding in the estimated amount of $163,954. Meeting Date: 09/28/2021 Prepared by: Title: Operations Analyst — Community & Human Services Name: Joshua Thomas 08/24/2021 9:13 AM Submitted by: Title: Division Director - Library — Library Name: Tanya Williams 08/24/2021 9:13 AM Approved By: Review: Library Tanya Williams Additional Reviewer Community & Human Services Tami Bailey Additional Reviewer Community & Human Services Joshua Thomas Additional Reviewer Community & Human Services Kristi Sonntag Additional Reviewer Community & Human Services Blanca Aquino Luque Additional Reviewer Operations & Veteran Services Kimberley Grant Additional Reviewer Public Services Department Todd Henry Public Services Department Community & Human Services Maggie Lopez Additional Reviewer County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Public Services Department Dan Rodriguez PSD Department Head Grants Erica Robinson Level 2 Grants Review Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Growth Management Operations Support Christopher Johnson County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Grants Therese Stanley Additional Reviewer County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 08/24/2021 9:39 AM Completed 08/27/2021 9:13 AM Skipped 08/30/2021 12:51 PM Completed 08/31/2021 8:54 AM Completed 08/31/2021 2:21 PM Completed 09/01/2021 12:54 PM Completed 09/01/2021 1:35 PM Completed 09/07/2021 1:48 PM Completed 09/03/2021 2:46 PM Completed 09/07/2021 9:50 AM Completed 09/14/2021 12:49 PM Completed 09/14/2021 1:27 PM Additional Reviewer Completed Completed 09/15/2021 12:45 PM Completed 09/20/2021 10:07 AM Completed 09/20/2021 4:56 PM Packet Pg. 1186 16.D.8 09/28/2021 Board of County Commissioners Geoffrey Willig Meeting Pending 09/28/2021 9:00 AM Packet Pg. 1187 I&RIAANOYA] https://www.dosgrants,com/GrantApplication/PrintPreview?gid=11240 Collier County Public Library Project Title: State Aid to Libraries Grant Project Number: 22-ST-08 A. Applicant Information Page 1 of22 Applicant Information a. Organization Name: Collier County Public Library J b. DBA: Collier County Public Library c. FEID: 59-6000558 d. Phone number (with extension if applicable): 239.593,3511 e. Principal Address: 2385 Orange Blossom Drive Naples, 34109-8840 f. Mailing Address: 2385 Orange Blossom Drive Naples, 34109-8840 g. Website: www.colliergov.net/library h. Organization Type: County Government i. Organization Category: Library j. County: Collier k. DUNS number: 076997790 I. UEI number: m. Fiscal Year End Date: 09/30 1. Applicant Director * First Name Tanya Last Name Williams Phone 239,252.7392 Email tanya.williams@colliercountyfl.gov 2. Project Manager * httpsalwww.dosgrants.comlGrantAppiicationiPrintPreview?gid=11240 riIQ] 8/19/2021 http&tlwww.dosgrants.com/GrantApplication/PrintPreview?gid=11240 First Name Rachel Last Name Hansen Phone 239.252.6141 Email Rachel. Hansen@colliercountyfl.gov 3. Choose Library Type: * *Single county library *Municipal library *County participating in a Multicounty library OMulticounty library 4. Is the library in its first two years of operation? *Yes *No httpsalwww.dosgrants.comlGrantApplicationlPrinlPreview?gid=11240 2126 8/20/2021 https://www.dosgrants.com/GrantApplication/PrintPreview?gid=11240 B. Expenditure Report Page 2 of22 The Expenditure Report provides details on library expenditures by funding source. The information assists both local library personnel and Division staff in verifying the accuracy of the funds a library reports as expenditures qualifying for match under Chapter 257, Florida Statutes. The total amount listed in the "Local" column is the amount used to calculate the State Aid grant amounts. QlHelp Click Save to Update Totals 1. Expenditure Report -October 1, 2019 - September 30, 2020 Expenditure Report -October 1, 2019 - September 30, 2020 Expenditure Category Local State Federal Other Total 10 Personnel Services $5,432,629 $5,432,629 30 Operating Expenses $2,198,002 $115,038 $2,313,040 60 Capital Outlay (Non -Fixed) $815,551 $127,523 $943,074 Other $0 Total for the operation & maintenance $8,446,182 $242,561 $0 $0 $8,688,743 of the library 60 Capital Outlay (Fixed, including $0 purchase or construction of a library building or quarters) If any amounts are in the other column, please specify. Total Local Expenditures Submitted for the Operation and Maintenance of the Library: $8,446,182 Prior year's State Aid Certified Expenditure: $8,549,122.00 Difference: ($102,940) https:ttwww.dosgrants.comlGrantApplicationlPrintPreview?gid=11240 3126 8/20/2021 https:llwww.dosgrants.com/GrantApplication/PrintPreview?gid=11240 Percentage Difference: -1.20% 2. Notes If your total expenditures have changed by more than 10% from last year, please explain in the Notes field. Please describe the funds included in the "Other" Expenditures column in the Notes field, if any. httpsalwww.dosgrants.com/GrantApplication/PrintPreview?gid=11240 4126 Expenditure / Appropriation Report FY20 October 1, 2019 to September 30, 2020 EXPENDITURE/ APPROPRIATION CATEGORY FUNDING OR REVENUE SOURCES: TOTAL LOCAL STATE FEDERAL OTHER 10 Personnel Services 5,432,628.97 0.00 0.00 $0 $5,432,628.97 30 Operating Expenses 2,198,001.55 115,037.85 0.00 $0 $2,313,039.40 50 Capital Outlay (Non -Fixed) 815,551.05 127,522.96 0.00 $0 $943,074.01 Other $0 $0 $0 $0 $0 Total for the operation & maintenance of the library $8,446,182 $242,561 $0 $0 $8,688,742.38 60 Captial Outlay (Fixed, including purchase or construction of a library building or quarters) FY 2020 Personnel Operating Capital TOTAL Fund 001 5,403,745.31 2,023,711.32 49,999.55 7,477,456.18 Fund 129 100.00 133,535.07 43,491.73 177,126.80 Fund 301 0.00 34,446.43 708,328.53 742,774.96 Fund 307 0.00 0.00 0.00 0.00 Fund 355 0.00 479.84 0.00 479.84 Fund 612 28,783.66 5,828.89 13,731.24 48,343.79 Fund 709 0.00 115037.85 127522.96 242,560.81 Fund 710 0.00 0.00 0.00 0.00 5,432,628.97 2,313,039.40 943,074.01 8,688,742.38 Local 5,432,628.97 2,198,001.55 815,551.05 8,446,181.57 State 0.00 115,037.85 127,522.96 242,560.81 Federal 0.00 0.00 0.00 0.00 5,432,628.97 2,313,039.40 943,074.01 8,688,742.38 Fund 001 Personnel (500000-599999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual Grand Total-FCICI 5,780,000.00 5,803,000.00 5,403,745.31 * 156140 G GATE BRANCH LIB 374,200.00 353,700.00 367,980.17 * 156100 LIBRARY ADMIN 1,371,800.00 1,322,800.00 1,365,958.41 * 156145 ESTATES BRANCH LIB 379,000.00 350,500.00 375,458.85 * 156150 IMM BRANCH LIB 337,700.00 337,700.00 302,541.19 * 156160 MARCO ISL BRANCH L 320,600.00 320,600.00 299,074.02 * 156170 VANDERBILT BCH LIB 293,000.00 293,000.00 246,196.13 * 156175 LIBRARY HEADQUARTE 1,161,800.00 1,198,000.00 1,065,663.22 * 156180 E NAPLES BRANCH LI 268,700.00 268,700.00 254,109.07 * 156185 SOUTH REGIONAL LIB 494,200.00 521,700.00 420,814.78 * 156110 NAPLES BRANCH 779,000.00 836,300.00 705,949.47 Operating (600000-699999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual "* Grand Total-FC/Cl 2,245,800.00 2,247,800.00 2,023,711.32 * 156140 G GATE BRANCH LIB 99,700.00 99,700.00 82,214.34 * 156100 LIBRARY ADMIN 1,589,700.00 1,589,700.00 1,460,302.00 * 156145 ESTATES BRANCH LIB 45,200.00 47,200.00 34,977.25 * 156150 IMM BRANCH LIB 27,000.00 27,000.00 26,358.50 * 156160 MARCO ISL BRANCH L 73,700.00 73,700.00 57,556.63 * 156170 VANDERBILT BCH LIB 40,400.00 40,400.00 32,445.29 * 156175 LIBRARY HEADQUARTE 134,100.00 134,100.00 123,693.13 * 156180 E NAPLES BRANCH LI 25,200.00 25,200.00 22,189.78 * 156185 SOUTH REGIONAL LIB 101,800.00 101,800.00 87,987.74 * 156110 NAPLES BRANCH 109,000.00 109,000.00 95,986.66 Capital (700000-799999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual "* Grand Total-FCICI * 156100 LIBRARY ADMIN 50,000.00 50,000.00 50,000.00 50,000.00 49,999.55 49,999.55 Personnel Operating Capital TOTAL 5,403,745.31 2,023,711.32 49,999.55 7,477,456.18 Fund 129 Personnel(500000-599999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual *" Grand Total-FCICI * 156112 LIB ADMIN GRANT 100.00 100.00 594.95 594.95 100.00 100.00 Operating (600000-699999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual *" Grand Total-FCICI * 156112 LIB ADMIN GRANT 1,306,343.26 1,306,343.26 11,527.28 11,527.28 133,535.07 133,535.07 Capital (700000-799999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FCICI * 156112 LIB ADMIN GRANT 788,271.44 788,271.44 63,830.18 63,830.18 43,491.73 43,491.73 Personnel Operating Capital TOTAL 100,00 133,535, 07 43,491.73 177,126.80 Fund 301 Operating (600000-699999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total -MCI * 156114 LIBRARY CAPITAL 30 51,023.24 51,023.24 4,531.50 4,531.50 34,446.43 34,446.43 Capital (700000-799999) Fund Ctr I Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FCICI * 156114 LIBRARY CAPITAL 30 970,466.95 970,466.95 950,000.00 950,000.00 38,258.85 38,258.85 708,328.53 708,328.53 Personnel Operating Capital TOTAL 0.00 34,446.43 708,328.53 742,774.96 Fund 355 Operating (600000-699999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FCICI * 156190 LIBRARY IMPACT FEE 89,597.95 89,597.95 479.84 479.84 Capital (700000-799999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FCICI * 156190 LIBRARY IMPACT FEE Personnel Operating Capital TOTAL 0.00 479.84 479.84 Fund 612 Personnel (500000-599999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual Grand Total-FCICI * 156113 LIB ADMIN TRUST 54,300.00 54,300.00 54,300.00 54,300.00 28,783.66 28,783.66 Operating (600000-699999) Fund Ctr 1 Comm Item Adopted Budget I Amended Budget Commitment Actual ** Grand Total-FCICI * 156113 LIB ADMIN TRUST 141,100.00 141,100.00 141,100.00 141,100.00 5,828.89 5,828.89 Capital (700000-799999) Fund Ctr ! Comm Item Adopted Budget Amended Budget Commitment Actual *k Grand Total-FCICI * 156113 LIB ADMIN TRUST 13,731.24 13,731.24 13,731.24 13,731.24 Personnel Operating Capital TOTAL 28,783.66 5,828.89 13,731.24 48,343.79 Fund 709 Operating (600000-699999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FC/CI * 156115 LIBRARY GRANTS 665,922.20 665,922.20 115,037.85 115,037.85 Capital (700000-799999) Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FCICI * 156115 LIBRARY GRANTS 129,522.96 129,522.96 127,522.96 127,522.96 Personnel Operating Capital TOTAL 0.00 115,037.85 127,522.96 242,560.81 Fund 709 Oueratiniz (600000-699999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FC/CI * 156116 LIBRARY MATCHING F 14,542.77 14,542.77 Cantal (700000-799999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FC/CI * 156116 LIBRARY MATCHING F 61,213.91 61,213.91 Personnel Operating Capital TOTAL 1 1I Personnel(500000.5999999) 10-5_�-_ ➢OR_1C7v21 cn:ixee cc,eser. vlwl]. an. ll,wraa2o eoerex. MIW, Zee..., suss 5ts 2r111eera Tepece T1u ?9,05�0a F....: Y.- 2020 M1ri_a 0 tc aE ,tl. ey e.3 Imiuu:� 7>r,e o01 aoraxt Slav ee coouL nt15 xmm s. mop FA d :. 15e144,15e ID0,la r--d. Cwt.. - ne .LYa 50Wd0..Sf5.e4 C-tant is.a 0Y, i,# n." Cfe 7 C- la- Y waft" Cemse-m us Caine-n.a cc^tafq aa.aei aafll lle .fete adssefd fael.. • Gr-d T.GF•IC1U 5,7.0,000.00 $.to ..... ]I ]+4, 2E{. {. f5.3 5, EO5, 000.00 154140 S Gr[ fp.,.,. Iia 114.2-0.00 !l7..50.17 4, a t..4E 95.1 ]57, 700.f0 1.4;00 Wmwr hum 1, ]71, LA0.00 4. Nl.#a-41 4,e4i.5. f9.F 1. ]2i,.O0.f0 S 5F145 [6T m faalrC]t LIQ ]7E, 000.00 l75, AN. ai 3.541.15300.00 1 i1150 ffi rea][a us 51+,+00.00 SOa, 843. 1f ri, IN. a1 E3.f l.y], T00.00 15[140 F ISL a9atica L ;10,[o0-W 2.9,Q -" al. i2, .3-] 3".c 0.00 la4AT0 tA10[FlIu All LLe 9f3,f0a.00 244.11444 F4,5a3.e7 N. 2.a.000.00 15905 LIaRa[T ••� •7[ a, a[1, 400.60 1,0[5, [f]. 22 ff, l2f.7a 91.1 1, Sfa, na.0a If[;a0 [ NNW WA"u 24a,'1a0-00 i01,y09.07 34.SW 9d f4-[ 3Fa,'+06.00 15[Aaa aOQr! e[aIaRL Lrf 00.00 aa{•7e 73,lf5.22 e5.2 154110 ]apses awem 71* 7T9, 000•00 "S., 705, 9Jf. [7 Tb, OaO. Ss 90.[ 2".700.e0 a54, I00.00 Ope rating(6000000-6999999) r5 lanJ:IoeL r4"l Y C-tr, 71criar a.c. 11l9111020 aw2.a, Ps: J:u;aO, U-1 ].u;l ace Sra11] R,r+ ISat 01:16:11 Ixau1 r.v xus� n]f�t a0e iY:ictl 0 co 13 li.elasiul LOaiurer: r ,4 001 FM rWn [. nc.r t5410,454m.15 ':cmieaeo: I[.e [00000..l9S9f9 Cnslzseacales TuaeeS EVCa74r. ' c: F-d ere r c- Ies lm.a eusoes suss: -raw _e.ux-r9ee emusa0 buswl A.rLubu t awO. mvm w.Awe •' G.ed-Ita-fcfn 2, 24s, sac.00 2,O27.73i.]9 an,Oae.ia $0.1 2,247, am 00 1541a0 a an Emu Lin w, 700.00 fi,it{.34 17.aas.ea 42.8 7l.700,00 'WIN LrWmWf f9C1e 1,5E5.'+00.00 1,444,]p2.00 1al. afF.00 91.7 l.aa3, 790.00 11410 [bra785 aw[af LIe 45, 2WAQ l4.977.ab 10,272.7! 7'1.4 47:200.00 1 pF180 A4 AIzn LI! 2.1,d00.G0 2F,255.80 441, 1ti9 S7-! 2773 ,00 IStI EO FNPC6 ISL aiYCa L 73, 700.0P ST,Sa[.A is, laa.1] 7f.3 75, 700.00 16E170 VWA PWLI KA US 40.400,00 ls, 4as.ri 7, M{.71 10.3 40,40a.0o 1!{175 LI�YY Brainm SN, 1n.00 i23,F91.1r la, EM.67 It.I 134,100.00 11f1e0 [ Arrlb awrca LI 29.2m 00 21,1el. 7a 1, ata.23 N 1 35, 2a0.00 15411s scum •r'^�• Ln 101,eD0.po 21,9e7.7a 13. al.. to e4.4 10l,an. vo ' 154110 Elms efafcY 1al,a00. o0 U.ml'" 13.00.34 HIS 10l,000.00 Capital {7000000-799999999j YY.S POA a:7'ai1. Ccl1i[I -mty, Tl'-Tld. gate 111041202E 90d0rc, A3rCitexnq, icrwa 7eull Y5 ar111l:twp 9et6rt Ttm 09:29:43 L7lCL rt.: 2020 :peas 300 PE7icd a is 13 Suxietical :anlcat:r: hid ml C70`5ii, m- OAD iC ur1[CPiL L93ma1 rm hod Grace: 14414allmlo0.14 rod Ceamer 2rsxmn: 2•.ra '00000..749999 :rAaiuear Iclk Srfnu so fmded rr00T.a is Load CH 1 ccm Fiat ;Deb*, EudIet .[:vat-Ta Aga Goan L-me; :vmst-m Azrull iwllahle t Laic Ldapud B010rc •' Grad Iotal-EICS Sn, u7E.00 44, 355.i5 OAS 100.0 SE,OEO.aO �• LSf t00 LIMM AWM w, 00a.a0 45, 35Y.53 0.43 1G0.0 SG,�i0E.01 Fund 129 Personnel W00900-5999999) 1'G7 eoA i.'7ca1 Calller eedaty, Flamm 'Date lll0f120 e Eudpet. Pdca.eIm AMOS latch Scs TC1I:da•¢ pLev- Tlae 10:23:41 rLau1 ren 2020 '-en 300 ;WTIod 0 to 13 Sutlail Ca: Ia31ue0ts rsaa 139 t.»ar GRM7s+m7 t: L1eaur MLa75.•FFW LmRlbr mmsiPRDJ AIDQ Ceat17 ISQ12 LMkRr 04W .WANT :LEelmaL item SOOOOO.. Sf!!9! c=a=t t Ism Oz.ete ' t: I'iWed F:^Ts ' [C Lind Gtr / Cm Im banged Uaw cnett-rd buff cmmwn[g eammmo-3'0 S,cm.1 e••• lgae t lh9s I malp"d owes •' Grnd Tool-[C/CI 591.l5 kD0.00 4M.15 la.. 100-OC 156112 U3 i7.' 1 ti17R[ 541.75 100.00 E94.i5 id.L 10E.00 operating (6000000-6999999) w; }'en a1u� 7iri�1 _c,::ar =c rsr, r:o:xv. a wo3�xos0 a�sdan, rouw.ue.7. arca.: eeuu a:i 2r111 rn.! RrRcr. rlrx 1a:IF-a7 r"-1 yeas 2020 -11e0s ]0a ae:lee o w u s:.rl, t;u1 saes sera :,.. 129 LIeRAW mbA7armm7 t. Ua y W; BJFrav LZOWT WAFrEllmi rsmn C.as1c 15112 LLbfbR7 i7lar G"o :emx-t I-- 40ma-00111 :O twat Itm Oxu:a rx r d-a 7Nat.e law Cis r Q.- Its afead.d ftow" r -m a- ct me -rip e'a=e-m Ee l U" Awwwd [more �ma res.:-xra 1,1da,]u.24 u,asr.24 las.sal.a7 i, 1E1. u.I lb'411i ue air saaxi 1.Sal.l43. SE u.s2r,sf 15], slSA7 2N.9x i, 1l1,2ae.0 11.1 Capita I(7000000.799999999) :SCS ArI rail k`.TOL' [a111rr [cunty, ilarla. �v ilra4r2d2a f - 'Jui¢4 t, ;"ard.51a0, i.-ta.l Letall bm Dt1lldm awn Ties l9:N:03 T1sc.2 Teis 202G L21eat 300 Pts; ra 0 Lc 17 Sutxatlul IAsl Z= r.•"" 13! LrOWT GRIM32F= u 1IUKT a wtralN - LlaURY WN113: FRO: rL d Ceases 154112 Lil"Ir kWl am:=alma[ Irne 700000..7Sl999 :owRtPear Its Or.au • -• ruaaed LrcO:en .- Lind tse 1 Cefa Im bwedel im, coals-m REa Cmapt-m uq caatc-m AC-1 MILL * 4 dabs: 3dep[Od setpEs •• Er..d Ivlal-K/C? Tee,271.44 63.830 •ka 47,4fi,733 Fa0, 949.33 13.L 1SF112 UfiA CSlt '1Ti3it 7e7,271.{4 F3,!30.1a 43,4 A1.IS E40, MS.53 13.4 Fund 301 Operaxirig (6000000-6999999) :' ,3-_S daa iSY :C7tf1L [Diller Cmvz. tlwidt :ate 11/09/2020 i - iud3e:. P�raaalry, Acsuu Stwx 7xs •,••,�,...•, se3r.t: ti.e 1o:ir:la rrau2 Yeu av1G --leer 300 Perwo 0 LC 13 Statistical I'=.GLar! Fund 301 CCWM- ire CAP MW U, '.'-.w1)'-92X :lF ww :CMT-fZ7E 9i rM rnvl c.dut ISE116 Ltmov CAEM 301 :ratan R&M 400000.499999 Cmanweat Isar .am t Irma Mr I Cts Iua Lathow A*et Cwtldt-Fd lea I Caosic-flap I Crstr-pD I wwol I MnLale It tau Adapted ladles ++ 8cand Iocal-FCICI sx.029.2A 1SElli LIIM CAPITAL ]0 31,023.21 ;, sII-Sd 3{,{IE.0 12, 065.71 7a,{ Capital�70000DC-7999999991 }71C5_Se:_F9R ACI:1l. t - Ca111lr Cwity, rlorlaa Date 11109120a0 SOdger, Pr_chw:aq, Act"I De I., 1C3 D=111 cws Aepar- 73ie 18:47:Sf F1au1 IeAr R020 M1lie.^.c 300 PEr1od 0 u 13 9catracical LDdicaspr: road 10i cowlTT-ICI cu PW :t Cinrr 9YZ W MW w PRC.7 rpad :eotfr 15alla LISM WITAL 301 ce=taeM Itm 700000..799999 Ccmly % Ito creau tc !-waded Frcq_ts tc Tw'd Crr 1 C= Its Asepded SpQiec Canot-rd lea I CoMdc-YReq D:M:-FO I Z=Ml AYar la6le It Ma. I Adoptd tau vt ++ Grand foul-rCILI 970, E66. 95 3e,R55.55 7pd, 3a5.57 aa3,879,57 7f.9 550.000-09 156117 LIl1Ler CAPriAL 30 350, {EE.93 ` 38,2iS.E5 70a, 320.5! l y22, e75.51 7a 55i,L00.0•) Fund 355 Operating16000000.6999999� DC5�07 PDiI b-![6S Collier C"M, Fl:rida Dam 111091= kwee• PO ewwtinq, Aema1 Detail 5-3 ]rSlldnm Fepart Iim 10:53:I9 TI.ca1 Air r029 Client 300 FVried 0 cc 13 su:xAtical Inia,ty r: Pad i35 LLRB19Y SYS MACT t: Li07A9Y sn Rid'T LIMMY SY3 MACT Toad :a]cax 13i 110 LIffi'SRP P•pi. I[IS ':tata[tc ILSS 1wwo .ES,5999 Cxetmeac Imt. irtnu ._ Fsaded P:vgras -" ftw ere 1 cm Ices 1RSles Ca41s-Fd Me COadvi?kq -mut-PO L-wal I Atiailable F b9c MWad lalpeE ]mew" +' raAad Pool -[[ICI 89,677.3E I 1 479.EE 59, 197.91 0.5 ;5EI90 L7BPSAY 7l:FL'7 TiL d9, a37.7E fl 419.8E 99, 1Si-9E 0.s Ca pital(7000000.7999999991 Cc1I1eL n.Nlar}. ilo-slaa ACe 1310i:20:G t9C5_3`:_+'-5_::-=" -ypat, pwmoain. Actwl 7eSa11 M 8:3i16: Aepc:c Iine 10MAS rl.cal Y..r 3020 le- ]00 k 1w 0 L: 15 ScatL.tl:.1 Ia3Ycatet: Paw ass LUNMY SYs DMIEr so LIMUM M1KWT LIMARY $M DMLCI .M.d [eau- 15E390 LISLARY U22M FM :.-lmltstot I:= 70000..7""; 'Z ataem Itet 5raazo :c Nodal Pr[vu ' LC rued Cu I -am IPas Aaa03ed B"M9 COMIC-Fd US 'DWt-Mep Celt-Pl Acnptl A.6111Ir 1 ease &ftmd FA31ee '• craad sow-rtla IUM l sUM UNLIT pa Fund 612 Personnel 15000DDO.5999999I s_er_Pre_u7edi tcllur Ca Y, narla. Date 1110/12020 Wds2 • P n-L.q. Aetwl DeGll as 3Sa1 Ldr.e Mevtt Isle 1L.02 04 Hate: r- tom sutsc 300 Fectvd c cc 1] 3s.-latir.l iaalratra: ..•.e 612 lrtwwr TM, rush t> "awl, rarer rwM LIBRARY TMI rMD Find 119213 ueaa.r Axi. rw+ar r Itec ID0000.-309P19 _aara.nt lrea aatap PaRr3 Prcgras sa L'aed Cir I CDR Irw lA.n om Ndp.e M. Celt-aaw tnttatc-M aryl A.ai La6+e 1 ebAa ANpcM ftso n Ietai-FG6! 1{,1a0.0a sa.'+.].Fi l3, Sla•N 93.0 b{, Sno.sa 1 =I Lath] :.IA ADY.itl TPSR[ Sa, AOp.op Operating(KODDDO.6999999) :'.w LD7 P+R11,^OlS, Sc11Let Cwncp, rlxddai.•a9a9 O.W. PocusicQ, Actual 7er.11 8C3 9r11Ldc.m REP= Sire It:02:er F1.ca1 Yaar 202E "__ea: zoo P.rlcd 0 rG I1 Statt.tt.ai=edlcarnt: Rwd 112 LIMMY IROS7 TOM L: LI-MY IRII57 FM I1Mar rRnsr Mr- rned Gate- ISE113 LI3MY ARSll IF= Cmmisnrnc Ixlt f00000.. a49599 CaanrReaP Ire. sssau cc Iuadw F-.M R ec Ford LT.r 7 cm Ito homaid Mwc Cask -Fa Rea Casltrsm resat -Pe aets.l ArAilAmxr 1 telp Aidmled lsdlet i.• Gxa9d Total-r[/ZI lE1, :00.00 3, 525.59 133.271.13 {-! ;ai. 106.00 1S" = jam == 1E1, 100.00 35 535.59 153,771.S1lil, 100.00 Capitaii700OW6-799999999j r3cs_An 1'OA,r9TURL Celilet cmiepV, r1r-s9a au luo9ls0a0 MXIM. ParMULW. ALMI 7auf1 bM 2r111daan PWkC Tise 11:09:44 rlaul fear 2920 [;cant 300 Amen Q cc 13 Stau.cicul Fm eta LISMY MOST TM tc UMM ;FT TIM UUFAIW imm TM rand Cean- lulls LIMGRI A303 7MT :cwl=m It 700000.. 799944 Coanit.eac Inn rundea Pr-q:ae .. Raid Ctt 1 Cesig Ite! !leaned godda[ Camt-Fed mrs Oaac-mq Umalt-Pa Ammi. Asrlabie It m{r MMUd godaat ' GriaO IaGl-TC/CI 13, 731.1i 17, ]31.1A 300.0 Ssa113 LIB A7rlli IPfJSi 13,'31. Ea la, 731. as 100.0 Fund 709 Operating(6000DDO-6999999) 3C5 'dPJ ACTCAL Calllvr Camtl, t30rm pate 11/09/2030 Sodrr: PwcTsna;, Arum, '.recall VS prM411 6 Wrt Iim 11:24:05 TS.GI Yea- me altIL 300 pe:icd 0 td 13 Statistical Ivdleatcr: Taal 709 FFIALN SERRI'.d SRARI sa p0[LIC SM I ',fir PpBLIC 97.717 3AIR TAM [eater i5F115 LI3RARY v3rHr[5 tLLPenC Itea E00000.. iMas :Omtnat Lrrs �aate to Tamed Prc;ras • to load Ctr 1 Ca>• Ith horded lldpet iCamat-m Aas CLmt-Pmaq -=,lL-M bowl A"I.10Le t M.. Adopted Argot •• Gram Ioui-K/M ass, T.20 115,03T,a5 SSO,aai.75 1;.3 45clls uffl l! Gems iE5,913..ad 113,037,l5 SSO,A91.35 17.3 Capital(7000000.799999999) yK5_A1a_FUR _A,-.C.. Coiner :omty, Florida ]ace 35/04/1010 Badges, F>L caasiY,I, Actual Detail SCS DnL'dvrm Repvrx law 11: 31:05 TSscal Tear mo ^.Sant 300 Terlo 0 t. 13 Siatiatida: Iaile&=; NP6 709 mac SM7:z am t; Mel- SMI.t 5tall3 PAFILIC SIXyICe 7Fi81 Tuna contet 159115 LIBRARY Sp=S :aaa3An"t IteJ[ 700000..7933A9 :era treat Iles 5reats • t: [w7ded P-ogles' c: Pool cu 1 Caiiia Item home! 3odpet Ca>tlx-Td Rag Colic-w*q uwlt-p0 Actin I ]palpable S WAd Adopted aWyt Sraad tool-CIC 3,5 9a 305 16115 UMM bJ . 5ai.9 0.aA S..S'• Fund 710 Operating(6DDOODO.6999999) t -cliler =Canty, Fleride Late 111012020 Sliaei, Patchui40, zcsnal 7exa11 B,-3 7ri734cYa Roca=x I]pe 11:34:31 T;acal Year 420 110 Pe:fDd 0 tD 13 5Larim%1 si IaSlam:: [U.7E 710 mwc Witirm M= td Kau, SIR93C[ am MLK MRIM 1273 Twnd _eater MIN LIMART B7CAID6 FM aiznenL Ives F00000.. isms C=-tmeat Item :macs is Pander F: egam to Nerd LLr I call Item � Lei 3digei CgFit-fa Ire/ I Ca;Mv.-Rleq Comic-M Aetlw Ataileme a ldAe ;ddptad l4Tpet 'camd Torrl-FCICI 1i,56a.17 li,5il.7; k56118 LIBRART 1AI{APIG T 11,542.77 li, Sid.77 Capital(7000000-799999999) Cvilier �ouaCy. [ivL17a a iy74lioze P rommind, Actual :etul 3.'S :r:111vrm pep_-x Ti 11:34,47 !.-Real Itac 202Q -Arent 300 Feiicd 0 ,0 13 s: r.ar1Ca1 Ind:u:C I' Frs-1 710 WILIC Surfla 127:1 :L S95I.I[ Sma" malca 3tff6;l, SEMCt FIRICH Farad •:sate: ISa116 LIAP7AI 1dICAIaR-i FUR'!$ �Smenx i:¢ 700000..799t44 -caoae % Itec F11.ndei Y=4rw ' xL riled Cie 1 C1ns Irea 1Pendei asswe Laeats-re so I COMKL -mm Last -PS Urw 021la71a a zom Adoase6 aY t lean! iaxai-rG I56111 LI�iaRY 1�It9IRG !IL it, 113.91 i1.313.41 61, 217.9k f1,319. Al 8/20/2021 https://www.dosgrants.com/GrantApplication/PrintPreview?gid=11240 C. Certification of Local operating Expenditures Page 3 of 22 Certification of Local operating Expenditures We hereby certify that the following total funds from local sources were expended centrally during the fiscal year beginning October 1, 2019, and ending September 30, 2020, for the operation and maintenance of a library under the provisions outlined in Chapter 257.14 - 257.25, Florida Statutes, and guidelines for the State Aid to Libraries Grant Program. We further certify that the amount listed below does not include funds received from the federal government; funds received from state government; or funds used for purchase or construction of a library building or library quarters. Such funds are not eligible to be used as local match for State Aid applications under Chapter 257, Florida Statutes, and guidelines for the State Aid to Libraries Grant Program. Total local funds expended centrally by the library for the operation and maintenance of a library between October 1, 2019, and September 30, 2020 is $8,446,182 @Help Download the Certification, obtain signatures and upload the signed form to this page. There should be a total local funds expended amount on the form. If not, complete the Expenditures Report first, before downloading and signing the Certification. The Certification Form should be signed by the Library's Single Administrative Head and the Library's Finance Manager. Download Certification Form 00, 1. Certification Form Upload * 2. Notes https://www.dosgrants.com/GrantApplication/PrintPreview?gid=11240 5126 FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORMATION SERVICES FY 2022 STATE AID TO LIBRARIES GRANT APPLICATION CERTIFICATION OF LOCAL OPERATING EXPENDITURES The Collier County Board of County Conrrissioners governing body for Collier County Public Library We hereby certify that the following total finds from local sources were expended centrally during the fiscal year beginning October 1, 2019 and ending September 30, 2020 for the operation and maintenance of a library under the provisions outlined in Chapter 257.14 - 257.25, Florida Statutes, and guidelines for the State Aid to Libraries Gard Prograrn We fiather certify that the amount listed below does not itrclude finds received from the federal government; finds received from state govenniont; or finds used for purchase or construction of a library building or library quarters. Such finds are not eligible to be used as local match for State Aid applications under Chapter 257, Florida Statutes, and guidelines for the State Aid to Libraries Gard Program Total local funds expended centrally by the library for the operation and maintenance of a library bet-vwen October 1, 2019 and September30, 2020: $8,446,182 SIGNATURES 7eW County Manager Mark Isackson Typed Name 08/23/2021 Date Division Director - Library Tanya R Williams Typed Name 20 August 2021 Date 8/ 19/2021 https:l/www.dosgrants-comiGrantApplication/PrintPreview?gid=1 1240 D. Designation of Single Library Administrative Unit Page 4 of 22 Provide documents verifying designation of the single library administrative unit. The single library administrative unit means an eligible political subdivision under Section 257.17, Florida Statutes, that is designated by a county or municipality to be responsible for managing or coordinating free library service to its residents. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. AHelp 1. Designation of Single Library Administrative Unit * If information to meet this requirement is contained in another document use the "Notes" field to indicate where the information is located. 0/ No changes from previous year Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation File Designation of Single Library Administrative Unit_1957.pdf 2.1. 3. Notes Title 1957 Resolution Creating the Collier County Public Library Description Size Type View (opens in new window) 161 View file [KB] https:llwww.dosgrants.comlGrantApplication/PrintPreview?gid=11240 6/26 - COUNTY Or COL LI EP � I, WILLTkNI J. REAG.AN, Clerk of Courts in and for t•he Twentieth Judicial Circuit, Collier County. Florida, do hereby certify that the foregoing is a true and correct copy of: A RESOLUTION PERTAINING TO THE.COUNTY FREE, PUBLIC LIBRARY as it appears in Minute Rook 44, Pane 43.7 under date of September 17, 1997. WITNESS my hand and the official seal of the Board of County Commissioners of Collier County, Florida, this Rth day of October, 1QQ4. WILLIAM J. REA.GAN Clerk of Courts and Cleri- Ex officio to Board of County Commissioners Ey 7zrgz agrz, eputVCIerk wr+ renelead. The Poerd dr County Camlosionpra was furaianed s adpy of each of Sbese pmbllc natlees. :end on our lmdwl.dge or tease minor passage@, fro svuuaine tl an of aoriAl phae ographa and available slaps, and Sn the ab asno@ of protests it was c=sidsxed that the fill* would not constitute an unraalohabl@ obatrudtian to the pue4 vlght■ of narlaat Sam and St was on that boa 15 that the permlta rare L@aus . Cersala local is ter`.sia, par ESei+l arl7 the Pre■ideni of the Kereo Davalap- want Carparail on, bars 1odKed rigorov■ protont@ with ".:Pact G❑ the p;pcwnt of We f111■ ■ne Agee stated that they did sot raaalrthe public noti ne■ which we iaawd. Sher claim tnet she fill■ irtertally ohatruct fishing hoots whlfh had habitually u@@d thee. pa■*sa in wal�Ins transit from the town of Kano through Tarpon -ay law Johnson Day. They agree that rIehlaa boats aim •till "ash Johnson gay but that the pasaag@ to the Lest to the Sig Marco Peas ehann.l is eery nocostly on C delaylrw. 'a riaa, of the fact that tna permits were issued ih good faith, based on aprllaatlons ,.ads :n -pad faith, our po@St1on 7n requlrinc tea applicant to resere one ar the r111a and r.pl.a. it by a br idga is not strong. AS y7ux =+gel Sa Lhe ¢arernlnr to d7 of tlr srea and interested in the ve"ral �elfar@ of t>ze pu tl Sc I f ael imt S e l a apprpp - ato than I ad rail`s fraen you a ■t.t.mert of your fe@l ices in Cn@ aatur- You arm conrereeni with ti'M boatin, that ha• taker. oleo• !n the area and your a,. talon a■ to wens rIIldity or t! paaltlon t yen by the prot.stert@ will :. rip n'.elated, A* the road 1w apparently to b■ a puhl:c road It way o. tnet the �a"T w111 consi dar ltaalf to a position to take part rltr the " nnittes in any r dlai action found n.c.smarly• Your oconnents on thi. pasaieillty .re alga sollcit.c. e-.;• '-gam sure that you w1;1 ui+rarmtard m7 poplt7ori in ire matter andwy r@asm . r .ddreaal" thi■ Snvul ry to yav, Your coop. ration will to e.p ❑r.clated. ' Alncomly yours. 5/ Paul L. Troxler 2 Incls Colonsl, Corps of -nrineera 1. La,gn., Farmlt tic. ?75 '�Istrlct c.nglnedr 2. ["p@., 'erwlt No. 1005 ASGr due donold.ratldn of She letter upon motion or Obsweisalonar Jena■ aaeonded br Cooveisetener noore and unnn veto duly carried, the County �voina•ar wee Instructed to weak- m isvestixation and melds a "port of his flndlneo. Open katim of Coswriasloar .00dlotta seconded by Ccoomissioner +etkine and span rote duly earrSad, the folldwinF resolution won adoptedi RMLlf1I01[: COtl11TY FREE Yt} TC LIBRARY :NiRjs.7,Chapter 15a, Florida Statuta*, 101:. "Qvlc►A t;et [n• r •r . f county eeissionevs of th@ several countis■ of the state mar. asi @atab;ish, operate and saalntale o free publle library, or free Library servic@ for that @aunty, arld WHEREA8, the i;oerd of county fianeiloaloamra of Collier County, Ylorlda has not up 1n the I951-5R :udget US.OMO, rar such aerrlc@, acntlntvnt uom $10.000. from tho Federal aararnmaet far the estah1tMh0Mt. eperatidn and waintenone■ of a rr" pnblle library. 1t7:, TR'tREFdRk, BE IT RESOLVED by Elea Beard of County ; w l*A1omj16 of Call S.r Calait7, r'lorlda, that this loerd DO DOF3 R]QWBT tM:, tentativ I approve trio satahilart+nt of a fropublic ilbrary for Coll far County, Florida out]eat to $19,000. from the ►'sdasal Oovarr@a.ni asIto share In the -Tl pun]..L1 for QekYlrr-yolalt7, � a..96-IT'�*I)itTRFI RLSOLYY.D that the .:1*rk I nn"q Instructed tp advartiaa dar two @uee@aelve "sail• in the Collier County Nw@, ha�l@e. F17r1da, trA% final seta an to a*teblian a county free puhlle library. moor.'■ and aalnta In vans, rill be taiMn at the reg"*r Snestizw of the Ro•,rd of County Comotlaalonar$. of CO1lIvr Ceunty,I•;orldap ' in the Co»tr Fwoard Aetna at the Courtnpusa in tvargladss. an Tuaadayp octnoer 1, 19'S7. The Chatmm read a letter reds[ the Atlantic ';oast LLns Railroad Coaprnl dated Septsmbtr 16, 1957 ■tatingthat the Atlantic Coast Line Railroad :ompaM intends to maka sppli.stion to the 'acrid■ railroad and Public Utilities Coaaieoim rar permission to abandon their stat'on building st Copeland, Florida. The letter was crda"d fiisd. Tea Chairman road a letter rn m the Atlantio ioa@t Line Hailroad gawp uq stating Mbst they had resolved written opposition to ttr ep@nIng of railroad drosalng 99.7 ['eat aeatm a ?,Ila Post z-998 near Maples so lnitlatad by Attorney Ban Parka in b*balf of . Oalf Area. Art@' dwo discussion -OW Clerk was lantruated to write the Atlantic Coast Lisa Aniirawd to bald satian In abeyance as the Beard de@lras to Lald It pwblia hearing on this lsatter an October late �� 71 8/1912021 https://www.dosgrants.com/GrantApplication/PrintPreview?gid=11240 E. Designation of a Governing Body Page 5 of 22 Provide documents verifying designation of a governing body to administer free library service to residents of an eligible political subdivision. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. @Help 1. Designation of a Governing Body * 0/ No changes from previous year Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation File Ordinance 93- 86_Advisory Boards.pdf 2.1. 3. Notes Title Collier County Ordinance 93-86, Library Advisory Board & Duties of Library Director Description Size Type View (opens in new window) 303 View file [KB] hftps://www.dosgrants.c,om/GrantApplication/PrintPreview?gid=11240 7126 ORDINANCE 93-86 AN ORDINANCE AMENDING COLLIER COUNTY IE28 ORDINANCE NO. 88-71 AND THEREBY PROVIDING ei FOR APPOINTMENT AND COMPOSITION; TERMS OF OFFICE; '� s REMOVAL FROM OFFICE AND FAILURE TO `� pa`3 ATTEND MEETINGS, PROVIDING FOR OFFICERS, y QUORUM, AND RULES OF PROCEDURE; REIMBURSEMENT OF EXPENSES; BETTING FORTH THE r� FUNCTIONS, POWERS AND DUTIES OF THE LIBRARY i �S ADVISORY BOARD; DUTIES OF THE LIBRARY DIRECTOR OR DESIGNEE; REVIEW PROCESS; -ptr,LL0%.es PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Board of County Commissioners of Collier County, Florida, established the Collier County Public Library and in September, 1957, the Governor of Florida appointed five (5) individuals to serve as the first Library Advisory Board; 9T2.1 WHEREAS, Chapter 71-14, Laws of Florida, provides that members of the Collier County Library Advisory Board are to be appointed by the Board of County Commissioners; and WHEREAS, in January, 1973, the Board of County Commissioners made its first appointments to the Library Advisory Board; and WHEREAS, Collier County Ordinance No. 86-41 established standards for creation and review of County Boards including the Library Advisory Board; and WHEREAS, Collier County Ordinance No. 88-71 confirmed the creation of the Library Advisory Board and established terms and conditions of membership on the Library Advisory Board; and WHEREAS, Collier County Ordinance No. 92-44 amended Collier County Ordinance No. 86-41; and WHEREAS, it is appropriate that Collier County Ordinance No. 88-71 be amended in certain respects to be consistent with County Ordinance No. 86-41, as amended. NOW, THEREFORE, BE IT ORDAINED BY THE HOARD OF COUNTY Y r- SECTION TWO. APPOINTMENT AND COMPOSITION a) The Library Advisory Board herein "Board" shall consist of five (5) members whieh who shall represent the five J,j County Commission Districts. b) Members of the Library Advisery Board shall be appointed by and serve at the pleasure of the Board of County Commissioners. said members shall be permanent residents and electors of Collier County. c) Appointment of members to serve on the Advise-i-y Board shall be by resolution of the Board of County Commissioners, which resolution shall set forth the date of appointment and the term of office. initial appointme ntc to presently serving en the Library Advisery BeaEd epen effeetive date ef this ordinanee. if feer any reason there is tThe Board of County Commissioners shall request and accept applications from the general public to serve as members of to the Library Advisory Board. SECTION THREE. TERMS OF OFFICE The initial terms of office of the Board shall be as follows: Therea to Al Each appointment or reappointment shall be for a term of four (4) years. A person shall not be considered to have served a full term of office unless that person has served at least two (2) years. All terms of office .e-xpire on the-- 11st clay of December. the remainder of the unexpired term of office. c] Notwithstanding the above, an individual may be reapRointed to the Board after a hiatus of at least two years. SECTION FOUR. REMOVAL FROM OFFICE; FAILURE TO ATTEND MEETINGS a} Members of the Board serve at the Pleasure of the Board of County Commissioners and Aany member of the Board may be removed from office by a majority vote of the Board of County Commissioners. Members shall attend all meetings of the Board _and committees to which they may be appointed. Any -Board member who is absent for more than one-half of the Board's meetings in a iven fiscal year shall be deemed to have tendered his or her resignation from the Board. Should any Board member be absent from two 2 consecutive Board -meetings -without a satisfactory excuse acceptable to the -Board chairman, the Board chairman shall state such fact at the next regmlarly scheduled Board meeting and shall thereafter notify- in writing. the Administrative Assistant to the County Commission of the Board member's failure to attend withoutsatisfactoryexcuse. A member of the Board shall be deemed absent from a_meeting .when .he or she is not present during at least_75% of the meeting. No Board member shall serve at any meeting after his or her position has been declared vacant by the Commission. it witheut a satis€aetei-y emeuse, or a me��a- absent re.m. b) The presence of three (3) or more members shall constitute a quorum of the Library Advisory Board necessary to take action and transact business. In addition, an affirmative vote of three (3) or more members shall be necessary in order to take official action, regardless of whether three (3) or more members of the TAbrary Advisory Board are present at a meeting. c) The 36ibrary Advisory Board shall, by majority vote of the entire membership, adopt rules of procedure for the transaction of business and shall keep a record of meetings, resolutions, findings and determinations. SECTION SIX. REIMBURSEMENT OF EXPENSES Members of the Library „a-,____y Board shall serve without compensation, but shall be entitled to receive reimbursement for expenses reasonably incurred in the performance of their duties upon prior approval of the Board of County Commissioners. SECTION SEVEN. FUNCTIONS, POWERS AND DUTIES OF THE LIBRARY ADVISORY BOARD The functions, powers and duties of the Library Advisory Board shall be as follows: al Act on behalf of the Board of County Commissioners to establish policies of the Library Department including, but not limited to policies relating to materials_ acquisition and circulation collection develo ment and eligibility of individuals for library services. Any proposed policy that directly affects members of the public must be reviewed and approved for le al sufficiency by the County Attorne 's Office. Act solely in an advisory capacity to the Board of programs that will benefit the Collier County Library System. d) Review and reeemmend -te the Beard of Geunty Amend as apipropriate the "Guidelines and By=laws" to that govern the operation of the Board, subject to final approval by the Board of County Commissioners. SECTION EIGHT. DUTIES OF THE COUNTY LIBRARY DIRECTOR OR DESIGNEE The dutiesof the County Library Director or h4s--Bdesignee shall be: a) Administer the activities of the Library Adv-isery Board in accordance with established policies of the Board of County Commissioners, and the guidelines, aiid bymlaws, and policies adopted by the Board. b) Prepare the annual budget in accordance with the Board's budgetary advice as specified -in Section Seven, Paragraph d b, above. c) Provide periodic written reports to the wry Advisory Board and the Public Services Administrator on the activities of the Collier County Library System and its finances in accordance with established guidelines, by-laws and policies of the Board of County Commissioners ern and the Board. d) Attend all Library advi ery Board meetings. SECTION NINE. REVIEW PROCESS The Board shall be reviewed once every four (4) years 1.ng with the yearr 1988, in accordance with the procedures outlined in Ordinance No. 86-41, as amended. separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion. SECTION THREE. EFFECTIVE DATE This ordinance shall become effective upon receipt of notice from the Secretary of State -that this ordinance has been filed with the Secretary of State. PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier County, Florida, this day of 1993. -ATTEST;" ,� DWI[At t .'!BPO�CK, Clerk BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA r By: BURT L. SAUNIJERS, Chairman -as' to form and legal -'�uff iciency: Th mas C. Palmer' Assistant County Attorney tcp/bd16352 This ordinance filed with the Secretary of 5rcte's Offi t day of and acknowledgement of at f+tin received thi day o . - By art 912021 https:llwww.dosgrants.comiGrantApplicationlPrintPreview?gid=11240 F. Verification of Governing Body Authority Page 6 of22 Provide documents that verify that the governing body of the library has the authority to set policy, adopt plans, adopt budgets, employ the single administrative head, and enter into contracts on behalf of the library. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. AHelp 1. Verification of Governing Body Authority * 0 Included as a part of another section upload Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 2.1. 3. Notes Included in Section E. Designation of Governing Body https:Nwww.dosgrants.com/GrantApplicationlPrintPreview?gid=11240 8126 8/19/2021 hftps://www.dosgrants.com/GrantApplication/PrintPreview?gid=ll 240 G. Interlocal Agreements or Contracts to Establish the L i b ra ry Page 7 of 22 This section is for any interlocal agreements or contracts that are in place to establish the library. Include all interlocal agreements or contracts among participating local governments, if two or more participating local governments join to establish a consolidated library or public library cooperative, and other agreements with nongovernmental entities that form the basis for the provision of free library service and outlining the decision making power given to the library's governing body and the power retained by the participating local government. Interlocal agreements for services or reciprocal borrowing, not for the establishment of the library system, should be submitted in the section "Interlocal Agreements for Library Service". Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. @Help 1. Interlocal Agreements or Contracts to Establish the Library 0 Not applicable Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 2.1. 3. Notes https:llwww.dosgrants.comlGrantApplicationlPrintPreview?gid=11240 9126 8/19/2021 https:llwww.dosgrants.com/GrantApplication/PrintPreview?gid=11240 H. Position Description of Single Administrative Head Page 8 of 22 Provide a current position description of the library's single administrative head that has been adopted or approved by the library's governing body. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. AHelp 1. Position Description of Single Administrative Head * 2. Add Documentation File I1fir Description Size Type View (opens in new window) SALG 22-ST-08 H Position Description Division Director -Library 87 of Single Administrative Head.pdf Classification Specifications [KB] 2.1. 3. Notes View file https:llwww.dosgrants.com/GrantApplication/PrintPreview?gid=11240 10/26 �:IIVV_11304 Collier County - Class Specification Bulletin Division Director - Library Class Code: r 15601 COLLIER COUNTY Revision Date: Sep 30, 2018 Bargaining Unit: General/Non-Union SALARY RANGE $45.85 - $71.07 Hourly $3,668.27 - $5,685.81 Biweekly $95,375.00 - $147,831.00 Annually PURPOSE OF CLASSIFICATION: The purpose of this classification is to plan, organize, implement, and facilitate a high quality library service for the citizens of Collier County. Employee in this classification administers the divisional budget; trains and supervises staff and volunteers; develops long- and short-range goals; and represents the Library to all public groups. ESSENTIAL FUNCTIONS: Develops long- and short-range goals for the Library; develops action plans to reach goals; ensures that all goals are met. Develops and implements training programs that maximize the staffs abilities; develops and implements special training programs for senior staff members. Supervises, directs, and evaluates assigned staff and volunteers, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; recruits and hires qualified applicants. Develops and presents the Library budget; monitors the budget to ensure financial integrity; monitors the spending programs; interacts directly with the Finance and Legal Divisions; provides guarantees to the State and County that all budget expenditures are legal and approved. Accepts responsibility for the total Library Program. Interacts with Library Advisory Board, members of the Friends of the Library organization, and citizen groups. Represents the Library in all related actions before the Board of County Commissioners; represents the Library to all public groups. Writes and presents informational speeches; develops special programs that interact with the local school system and other City and County agencies. Develops and facilities surveys and other measurements that identify community needs and user satisfaction. Oversees the upkeep and maintenance of library buildings; directly supervises the design, funding, and construction of new library buildings. Ensures that the book collection meets all needs. Investigates and selects new technology. https:llagency.govemmentiobs.co"collierldefault.efm?action=speebulletinBCIassSpeciD=44268&headerfooter=-0 113 811912021 Collier County - Class Specification Bulletin Attends professional workshops and County meetings; meets with the Department Head. Operates a computer, printer, telephone, copier, facsimile machine, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software. ADDITIONAL FUNCTIONS Deals with problem patrons. Checks to see if maintenance work on buildings has been done. Performs other related duties as required. In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled. PERFORMANCE APTITUDES Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy. Human Interaction: Requires the ability to function in a divisional director capacity for a major organizational unit requiring significant internal and external interaction. Equipment, Machinery,, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion; may include ability to calculate surface areas, volumes, weights, and measures. Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems. Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs. ADA COMPLIANCE Physical Ability_: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. MINIMUM QUALIFICATIONS; Master's degree in Library Science from a University accredited by the ALA; six years of experience in library operations, budgeting, and employee supervision; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Fingerprinting required. httpsil/agency.governmentiobs.com/collier/default.cfm?action=specbulletin&ClassSpeclD=44268&headerfooter--o 213 1-MUIP11341 Collier County - Class Specification Bulletin SUPPLEMENTAL INFORMATION: BCC130 Exempt https:!lagency.governmentjobs.comlcollierldefault.cfm?action=specbuiletin&ClassSpeclp=44268&headerfooter=0 3/3 8/ 1912021 https:!lwww.dosgrants.com/GrantApplicationlPrintPreview?gid=11240 I. Certification of Credentials of Single Administrative Head Page 9 of 22 The form certifies that the library's single library administrative head is employed by the single administrative unit; has completed a library education program accredited by the American Library Association; and has at least two years of full-time paid professional experience, after completing the library education program, in a public library that is open to the public for a minimum of 40 hours per week. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word format. The description line should clearly describe the attachment. AHelp If the person certified as the Single Administrative Head has changed from the previous year, you will need to complete, sign, and upload a new form to this page. i Download Certification Form 1. Certification of Credentials of Single Administrative Head * 0 No changes from previous year 2. Add Documentation File Certification of Credentials_TWilliams.pdf 2.1. 3. Notes Title Description Size 2139 [KB] Type View (opens in new window) View file httpsl/www.dosgrants.comiGrantApplicationlPrintPreview?gid=11240 11126 FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORMATION SERVICES STATE AID TO LIBRARIES GRANT APPLICATION Certification of Credentials - Single Library Administrative Head The Collier County Board of County Commissioners governing body for the Collier County Public Library hereby certifies that the incumbent single library administrative head, Tana R. Williams (Name of incumbent) • Has completed a library education program accredited by the American Library Association; and • Has at least two years full-time paid professional experience, after completing the library education program, in a public library that is open to the public for a minimum of 40 hours per week. BOARD OF COUNTY COMMISSIONERS, COLLI R COUNTYFLORIDA By: Donna Fiala, Chairman ATTEST DWIGHT E. BROCK, Clerk By: Attest as to [[::II signature any. Approved as to farm and legality; Jennifer A. Belpedio Assistant County Attorney.., State Aid to Libraries Grant Certification of Credentials, Farm #DLIS/SA03 Chapter 1 B-2-011{2}(a), Florida Administrative Code, Effective 4-1 D-2012 9d ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print oil pink paper, ,+mach to original document. The completed routing slip and originat documents are to be forwarded to the County Attorney Office at the time the item Is placed on the agenda. .all completed routing slips and original doe uments must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines p 1 through a2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the except i on of the Chairman's si gn ature, draw a line Lh To ujgh routin g ines 41 through 42. coin p fete the checklist, and forward to the C ou nty Attorney Office. Route to Add ressee s (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office JAB 1/18/17 4. BCC Office Board of County Commissioners 5. Minutes and Records Clerk of Court's Office 1 B�^ PRIMARY CONTACT INFORMATION 1 � Normally the primary contact is the person who createdlprepared the Executive summary. Primary contact information is needed in the event one of the addrreerr-s ahnvr may need to enntact ctaff Fin additional nr miv;in2 information. Name of Primary Staff Tanya Williams, Library Director Phone Number 593-3511 Department -Contact? Agenda Date Item was 1i10/17 Agenda Item Number 16-D-I Approved by the BCC Type of Document Certification of Credentials Number of Original One Attached Documents Attached PO number or account n)a number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is Yes NIA {Not appropriate, (Initial) Applicable) 1- Does the document require the chairman's original signatu STANIP OK JAB 2. Does the document need to be sent to another agency for ad si es? If yes, JAB provide the Contact Information (Name, Agency', Address; Phone) on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAB signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike -through and revisions have been initialed by the County Attorney's JAB Office and all other parties except the BCC Chairman and the Clerk to the Board 5, The Chairman's signature line date has been entered as the date of BCC approval of the JAB document or the final ne otiated contract date whichever is ap p licable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's JAB signature and initials are required. 7. In most cases (some contracts are an exception), the Original document and this routing slip JAB should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines? 8. The document was approved by the BCC on 1110/17 and all changes made during the JAB meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the chap ges, if appiicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made, and the document is ready for the C Chairman's s's azure. r.r ems_ 1. Forms/ County Forms/ 13CC Forms/ Onginal Documents Routing Slip %`WS Original 9.03 04, Revised 1.26-05, Revised 2.24.05-. Revised 11/W12 MEMORANDUM Date: January 19, 2017 To; Tanya Williams, Collier County Public Library From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Certification of Credentials Attached for your records is a copy of the document as referenced above, (Item #16D1) adopted by the Board of County Commissioners on Tuesday, January 10, 2017. The original has been kept by the Minutes & Records Department as part of the Board's Official Records. If you have any questions, please contact me at 252-7240. Thank you. Attachment MALL NOA https:llwww.dosgrants.com/GrantApplication/PrintPreview?gid=11240 J. Schedule of Library Hours Page 10 of22 This section is to verify that at least one library, branch or member library is open to the public at least 40 hours per week. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. @Help 1. Schedule of Library Hours * 2. Add Documentation File SALG 22-ST-08 J Library Hours.docx 2.1. 3. Notes Title Description Size Type View (opens in new window) Library 65 Hours [KB] View file https:/lwww.dosgrants.comiGrantApplicatiion/PrintPreview?gid=11240 12/26 Collier County Public Library Locations & Hours All phone numbers are area code 239. East Naples 8787 Tamiami Trail East Naples, FL 34113 Phone: 775-5592 Monday: Closed Tuesday. 9 a.m. - 6 p.m Wednesday: 9 a.m. - 6 p.m. Thursday: 9 a.m. - 6 p.m. Friday: 9:00 a.m. — 5 p.m. Saturday: 9 a.m. - 5 p.m. Closed Sunday b mp - Estates 1266 Golden Gate Blvd., W. Naples, FL 34120 Phone: 455-8088 Monday: 10 a.m. - 6 p.m. Tuesday: 10 a.m. - 6 p.m. Wednesday: 10 a.m, - 6 p.m. Thursday: 10 a.m. - 6 p.m. Friday: 9:00 a.m. - 5 p.m. Saturday: 9 a.m. - 5 p.m. Closed Sunday ftll�o Everglades City 102 Copeland Ave., N. Everglades City, FL 34139 Phone: 695-2511 Monday -Friday: 9 a.m.- NOON,1 - 4:30 p.m. �Closed SSaturday& Sunda _ Golden Gate 2432 Lucerne Road Naples, FL 34116 Phone: 252-4542 Monday: 10 a.m. -6 p.m. Tuesday: 10 a.m. - 6 p.m. Wednesday: 10 a.m. - 6 p.m. Thursday: 10 a.m. - 6 p.m. Friday: 9 a.m. - 5 p.m. Saturday: 9 a.m. - 5 p.m. Closed Sunday Headquarters 2385 Orange Blossom Drive Naples, FL 34109 Circulation: 593-0334 Reference: 593-0177 Children's: 593-0870 Administration: 593-3511 Monday: 9 a-m- - 8 p.m. Tuesday: 9 a.m. - 8 p.m. Wednesday: 9 a.m. - 8 p.m. Thursday: 9 a.m. - 8 p.m. Friday: 9 a.m. - 5 p.m. Saturday: 9 a-m. - 5 p.m. Closed Sunday Immokalee 417 N. First St. Immokalee, FL 34142 Phone: 667-2882 Monday: Closed Tuesday: 10 a.m. - 6 p.m. Wednesday: 10 a.m. - 6 p.m. Thursday: 10 a.m. — 6 p.m. Friday: 9 a.m. — 5 p.m. Saturday: 9 a.m. - 5 p.m. Marco Island 210 S. Heathwood Drive Marco Island, FL 34145 Phone: 394-3272 Monday: 10 a.m. - 6 p.m. Tuesday: 10 a.m. - 6 p.m. Wednesday: 10 a.m. - 6 p.m. Thursday: 10 a. m. -6 p. m. Friday: 9 a.m. - 5 p.m. Saturday: 9 a.m. - 5 p.m. Naples Regional 650 Central Ave - Naples, FL 34102 Phone: 252-5154 Monday: 9 a.m. - 8 p.m. Tuesday: 9 a.m. - 8 p.m - Wednesday: 9 a.m- - 8 p.m. Thursday: 9 a.m. - 8 p.m. Friday: 9 a.m. - 5 p-m. Saturday: 9 a-m- - 5 p.m. Closed Sunday South Regional 8065 Lely Cultural Pkwy Naples, FL 34113 Phone: 252-7542 Monday: 9 a.m. -8 p.m. Tuesday: 9 a.m. - 8 p.m. Wednesday: 9 a.m. - 8 p.m. Thursday: 9 a.m. - 8 p.m. Friday: 9 a.m. - 5 p.m. Saturday: 9 a.m. - 5 p.m. Closed Sunda _iI&A Am- ` }" Vanderbilt Beach 788 Vanderbilt Beach Rd. Naples, FL 34108 Phone: 597-8444 Monday: Closed Tuesday: 10 a.m. - 6 p.m. Wednesday: 10 a.m. - 6 p.m. Thursday: 10 a.m. -6 p.m. Friday: 9:00 a.m. - 5 p.m. Saturday: 9 a.m. - 5 p.m. Closed Sunday 8/19/2021 https:llwww.dosgrants.com/GrantApplicationlPrintPreview?gid=l 1240 K. Long -Range Plan Page 11 of22 A long-range plan outlines the library's operation and development over a three- to five-year period. The plan must be adopted or approved by the library's governing body. The Long -Range Plan on file must include the upcoming fiscal year. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. @Help 1. Long -Range Plan * �71 No changes from previous year Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Dates covered by the plan: * 2018-2022 3. Add Documentation File BCC Executive Summary_2018-2022 Strategic Plan_FY18 Annual Plan of Service.pdf 3.1. 4. Notes Document contains the following: 1. BCC Executive Summary for 9/26/17, Item 16.D.28 2. Approved FY 2018-2022 Strategic Plan 3. Approved FY 2018 Annual Plan of Service Title Description Size Type View (opens in new window) 2612 View file [KB} https:llwww.dosgrants.com/GrantApplicationlPrintPreview?gid=11240 13126 09/26/2017 EXECUTIVE SUMMARY Recommendation to approve the FY2017-2018 State Aid to Libraries Grant Agreement, 2018-2022 Strategic Plan, and 2017-2018 Annual Plan of Service, authorizing the Collier County Public Library to apply for State Aid to Libraries in the estimated amount of $221,236. OBJECTIVE: To receive State Aid to Libraries Grant funds in the estimated amount of $221,236. CONSIDERATIONS: Collier County Public Library qualifies for State Aid to Libraries under Chapter 257 of the Florida Statutes. The Florida Department of State, Division of Library and Information Services administer this program. The Grant Agreement, 2018-2022 Strategic plan, and the 2017-2018 Annual Plan of Service are required elements in order to receive State funding. The Board has approved submission of the application for State Aid and associated contracts and documents for over three decades. State Aid for FYI was authorized by the 2017 Florida State Legislature. The agreement serves as an application for the grant as well as acceptance of the grant. State Aid is available to Florida public library systems that qualify as a result of meeting minimum requirements as stipulated in Chapter 257, Fla. Stat. and Chapter 113-2, Florida Administrative Code. The grant amount is calculated using a formula that considers: (1) the amount of local funds appropriated for the Library adjusted by a factor based on the amount of revenue one mill levy in the jurisdiction would generate, (2) the number of library systems in Florida that qualify in a given year, and (3) the total amount made available by the State Legislature to improve library services within the State. Funds are intended to supplement, rather than replace, local effort towards that end. State Aid may not be used to fund capital construction. It may be used for operating purposes, personnel, materials, and equipment. FISCAL EWACT: Preliminary estimates show that Collier County Public Library should receive about $221,236 in State Aid. Upon notification of the grant award, the Board will be asked to accept the grant and approve the budget amendment to recognize the revenue and appropriate the expenditures. There is no impact to the General Fund with this grant. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality, and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: None. RECOMMENDATION: To approve and authorize the Chairman to sign the FY2017-2018 State Aid to Libraries Grant Agreement, Technology Plan, and Current Year Action Plan, authorizing the Collier County Public Library to apply for State Aid to Libraries in the amount of $221,236. Prepared By: Tanya Williams, Library Director, Library Division ATTACHMENT(S) 1.2017-2018 State Aid Grant Agreement_CAO (PDF) 2. CCPL_Strategic Plan 2018-2022(v2) (DOCX) 3. FYI 8 CCPL Annual Plan of Service (DOC) 09/26/2017 COLLIER COUNTY Board of County Commissioners Item Number: 16.13.28 Doe ID: 3703 Item Summary: Recommendation to approve the FY2017-2018 State Aid to Libraries Grant Agreement, 2018-2022 Strategic Plan, and 2017-2018 Annual Plan of Service, authorizing the Collier County Public Library to apply for State Aid to Libraries in the estimated amount of $221,236. Meeting Date: 09/26/2017 Prepared by: Title: Administrative Assistant — Library Name: Karen Tibbetts 08/29/2017 11:29 AM Submitted by: Title: Assistant Division Director - Library — Library Name: Tanya Williams 08/29/2017 11:29 AM Approved By: Review: Library Operations & Veteran Services Public Services Department Public Services Department Grants County Attorney's Office Office of Management and Budget Grants County Manager's Office Board of County Commissioners Tanya Williams Additional Reviewer Sean Callahan Additional Reviewer Todd Henry Level 1 Division Reviewer Steve Camell Level 2 Division Administrator Review Kimberly Ungar Level 2 Grants Review Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Valerie Fleming Level 3 OMB Gatekeeper Review Therese Stanley Additional Reviewer Nick Casalanguida Level 4 County Manager Review MaryJo Brock Meeting Pending Completed 08/29/2017 11:41 AM Completed OB131/2017 12:13 PM Completed 09/05/2017 8:59 AM Completed 09/16/2017 10:36 AM Completed 09118/2017 11:46 AM Completed 09/1812017 12:49 PM Completed 09/18/2017 2:32 PM Completed 09/19/2017 10:47 AM Completed 09/19/2017 1:30 PM 09/2612017 9:00 AM Collier County Public Library 2018 - 2022 Strategic Plan Collier County Public Library Division Overview The division provides library collections, services, and technology to residents and visitors within three regional libraries and seven branch libraries. During the 2015-2016 fiscal year, the Collier County Public Library; m Circulated 2,349,418 materials e Served 1,421,640 people who visited our libraries o Provided 2,430 programs to 75,253 attendees ■ Provided public internet access to 155,635 people ■ Logged 126,018 wireless internet sessions The 2015-2016 fiscal year saw the first increase in circulation since the recession. Purpose of this Strategic Plan Libraries are on the cusp of a great transformation. Changes in how people access and use information, interact with one another and changes in the resources, tools and capabilities needed to operate effectively in today's society require new approaches to library services and resources. The Iibrary must evolve in ways that keep pace with this type of change, and the diversity of library users ensuring all residents and visitors of Collier County have equal access to the continuously evolving world of ideas. Planning Process The planning process rose out of the 2015 Board of County Commissioners Library Workshop, The Library would embark on a community -wide assessment and use the results to help guide the long term goals of the Library. The goal of the assessment was to gain as much insight from the resident population, full-time and part-time, on the current library system. This included its existing strengths, its weaknesses, and to understand how the Iibrary could better the population. Stantec, Inc. was hired to conduct the community assessment and the initial kick-off started with library staff in September 2016. After town hall meetings, focus groups, table top discussions and one-on-one interviews with library patrons, a formal online survey was developed. When the formal survey closed in March 2017, a total of 1,885 surveys were completed with over 3,500 written comments. Approved by the BCC on 09/26/2017 Page 119 Key themes emerged to guide the development of the 2018-2022 Collier County Public Library Strategic Plan. Current and futures needs were recognized in these ten key recommendations from the survey: 1. Staffing— direct correlation of staffing levels with circulation, visitation, and user satisfaction. Focus on building professional staff with a dedicated branch manager, youth service librarian, increasing teen/young adult and public services librarians. Add marketing and technology professionals. 2. Open Hours & Days ---core level service and library should be open daily. Each library should be open one day per weekend with larger locations open Saturday & Sunday. (Evening hours, staffing levels, and evening programming are necessary to balance user services) 3. Computers & Internet --many computer work areas and labs are retrofitted into existing spaces. Dedicated private or enhanced semi -private labs at each library, enhanced WiFi, and wireless services should be a goal. 4. Technology —library should be at the forefront of everything tech. 5. Hub Libraries --specific areas of concentration, expertise and programming. 6. Marketing --overall public relations, social media, community outreach, and internal communication 7. Quiet Space 8. Children to Young Adult —growth and expansion in materials, resources, programs, and staff dedicated to these age groups. 9. Collections --meet per capita of 1.87 10. Programming Balance --absence of programming for tweens, teens, and young adult. Majority of unique programs are geared toward an adult audience and of a leisure or social basis. Most of the programs offered are unavailable to half the users. A shift in programming to better balance adult programs with child, tween, teen, young adult, and family audiences is needed. Increased focus on partnerships and collaboration. Input from the community and library staff guided the development of the major components of the strategic plan. The Library Advisory Board approved the Collier County Public Library 2018-2022 Strategic Plan during their regular meeting on August 23, 2017. Conclusion The Collier County Public Library 2018-2022 Strategic Plan is a guide that prioritizes the work of Library Administration and staff. It was developed with careful consideration of the feedback received and the data studied. The plan is shaped with the understanding that change is inevitable, and that our library services will adapt as warranted. At the same time, the Collier County Public Library will maintain Collier County's Core Values, measure all we do against our mission, and remain focused on serving our community. Approved by the BCC on 0912612017 Page 219 Vision, Mission and Values Vision: Through high quality public libraries residents and visitors will reach their potential and communities will thrive. Mission: To provide educational environments, facilitate community engagement and cultivate life-long learning. Values: Honesty & Integrity We are responsible, truthful stewards of public resources and trust. Service We champion free and open access to ideas, information and content. Public and virtual spaces are available when needed by residents and visitors. Accountability We provide library resources and services in accordance with the American Library Association Code of Ethics. Quality We strive for continuous improvement in our online and print collections, resources, services, programs, and facilities. Consistency We provide reliable and consistent service to internal and external patrons both online and in house. Respect We honor diversity, individual perspectives, and the right to privacy and confidentiality. Knowledge We strive for excellence by continuing the professional development of library staff enhancing their ability to provide exceptional customer service, plan for the future, and stay abreast of leading technologies. Stewardship We carefully manage the services and resources entrusted to us through cost controls and best value practices to provide the greatest returns on investment of staff and resources. Collaboration We seek out partnerships inside and outside the agency allocating collective resources and services to further the Library's mission. Self -initiating, Self -Correcting We are proactive and quickly adapt resources and services to patron needs maintaining the library's relevancy. Approved by the BCC on 09126/2017 Page 319 Strategic Focus Areas Engage Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. 1. Stimulate imagination through reading, viewing and listening. 2. Provide comfortable, safe and welcoming spaces for people of all ages, cultures and backgrounds to connect with others and to engage in individual pursuits. 3. Customize hours, spaces, services and collections to meet community needs. 4. Build public awareness and engagement through strategic marketing. Empower Collier County Public Libraries contribute to the vitality and resiliency of our communities. 1, Provide connection to the online world. 2. Emphasize 215Y century literacies including information, finance, and health in library programs. 3. Leverage partnerships to provide accessibility to new technology. Educate Collier County Public Libraries advance the educational priorities of our communities, 1, Support early learning to promote school readiness. 2. Provide resources and information needed for the academic success of students in public, private, home schools, trade schools, and higher education. 3. Support personal growth and lifelong learning through high quality collections and programs. 4. Help people develop information fluency skills to successfully search for, locate, evaluate, and effectively use information to meet their needs. Approved by the BCC on 0912612017 Page 419 Goals and Objectives ENGAGE Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. Goal 1: Stimulate Imagination through reading, viewing and listening. Objective 1. Increase the overall visibility of the collection system -wide with an emphasis on promotion through creative and intelligent displays. Objective 2. Use available data analytics and collection analysis tools to assess the relevance of library collections, programs and services to ensure appropriate annual allocation of funds. Objective 3. Develop the image of CCPL as a source of high quality, free programs, services, and resources for the community. Objective 4. increase county, state and community partnerships to expand the library's image as a gateway to learning and knowledge. Goal 2: Provide comfortable, safe and welcoming spaces for people of all ages, cultures and backgrounds to connect with others and to engage in individual pursuits. Objective 1. Solicit patron and staff feedback to assess patron satisfaction and the quality of the patron experience. Objective 2. Provide library services and programs that reflect the cultural diversity of the community. Objective 3. Develop a comprehensive staff training and professional development program including regular communication with staff regarding information about library and County initiatives, activities and events, Objective 4. Use available data analytics to identify library facilities for the development of quiet areas, reading rooms, makerspaces, and "hubs". Goal 3: Customize hours, spaces, services and collections to meet community needs. objective 1. Apply data analytics, branch by branch, to ensure more relevant collections, programs, services, hours, and space utilization. Objective 2. Evaluate the condition of the collection and develop a comprehensive collection development and management program. Objective 3. Develop and implement new metrics by educating staff in measuring outcomes increasing the library's ability to match community need to library service. Goal 4: Build public awareness and engagement through strategic marketing. objective 1. Develop and implement comprehensive marketing plans to raise public awareness of the resources and services improving library positioning in the community. Approved by the BCC on 09126/2017 Page 519 Objective 2. develop and support community relations efforts through key partnerships and strategically pursuing opportunities to promote the library at community events. Objective 3. Utilize a variety of traditional marketing mediums and social media platforms to target specific audiences and reach the broadest possible audiences. EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities. Goal 1: Provide connection to the online world. Objective 1. Provide public use computers, printers, and scanners. Objective 2. Provide high-speed and W!Fi access to the Internet with no unnecessary restrictions or fees. Objective 3. Implement self -pay features of the self check-out machines. Goal 2: Emphasize 215L century literacies including information, finance, and health in library programs. Objective 1. Provide library services, materials and programs to increase the digital literacy of the community. Objective 2. Develop programs and services to foster innovation and creativity to support science, technology, engineering, arts and math (S.T.E.A.M.) skills, Objective 3. Use available data analytics to determine appropriate resources needed at each branch to help develop 215t century literacy skills. Goal 3: Leverage partnerships to provide accessibility to new technology. Objective 1: Expand the library experience to include makerspaces, learning commons, and non-traditional materials. Objective 2: Use available data analytics to identify library facilities for the development of "hub" technology libraries. Approved by the BCC on 09126/2017 Page 619 EDUCATE Collier County Public Libraries advance the educational priorities of our communities. Goal 1: Support early learning to promote school readiness. Objective 1. Provide parents and caregivers with quality story times, training and materials which encourage them to talk, sing, write, and play with their children. Objective 2. Make accessible training for staff that reinforces the library's early learning strategies. Objective 3. Provide easy access to early literacy materials, websites, information and programs for parents and caregivers. Objective 4. Continue to investigate and invest in technology, resources, and tools that support early learning strategies. Objective 5. Expand the library's outreach to childcare facilities serving at -risk and underserved populations. Goal 2: Provide resources and information needed for the academic success of students in public, private, home schools, trade schools, and higher education. Objective 1. Regularly attend community school events to promote library services and gain insight into community needs. Objective 2. Provide and promote online homework assistance. Objective 3. Work with public and private school media specialists and classroom teachers to foster a love of reading through book talks, class visits to the library, and creative programming. Goal 3: Support personal growth and lifelong learning through high quality collections and programs. Objective 1. Collaborate with public, private, and nonprofit partners to promote reading for pleasure, expand self directed learning opportunities and provide a variety of cultural experiences for all ages. Objective 2. Develop and manage library print and online collections to reflect patron demand. Goal 4: Instruct people on developing information fluency skills to successfully search for, locate, evaluate, and effectively use information to meet their needs. Objective 1. Develop and offer classes on how to navigate the Internet and electronic library resources, and to recognize authoritative sources. Objective 2. Create online tutorials to help users navigate library technology, online databases, and other e-resources. Approved by the BCC on 09126/2017 Page 719 2018-2022 Five Year Performance Measures ENGAGE Collier County Public Libraries are open, accessible.. and thriving spaces linking people to a world of resources and services that enrich their lives. • Master of Library Science degreed librarians at 9 out of 10 libraries. • Minimum of six days of library service at 9 out of 10 libraries with appropriate balance of librarians and para-librarians to maintain high quality service. • Technology "hubs" and quiet spaces at all libraries. ■ State of the art Integrated Library System (ILS) for circulation and collection management. • Print and a -hook collections balanced to reflect patron demand. • Cultural and educational learning balanced across all libraries and offerings balanced to serve children through adults. EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities. • Fully developed partnerships and identified funding sources to ensure the library's status of free access to cutting edge technology and AUIR Level of Serve Standard (LOSS) for library materials. • Identified libraries for re -purposing to meet the ever changing and growing demands of the communities served. • Expanded partnership with Senior Resource Center to include technology outreach and programming. • Ensure continued patron access to current technology, and free and open access to ideas, information and content. • Initiate a study to develop a 20 year master plan identifying areas for possible library growth. EDUCATE Collier County Public Libraries advance the educational priorities of our communities. • Fully developed partnership with Collier County Public Schools. ■ Partnerships with private schools, home schools, trade schools, and institutions of higher education. • Partnerships with daycare facilities serving at -risk and underserved populations. • Expanded partnership, to include outreach, with the Naples and Immokalee Jail Centers. Approved by the BCC on 09/26/2017 Page 819 A Call to Action The best strategic plans are dynamic, flexible tools for continuous improvement. With the Library's mission as the primary foundation, its vision as the ideal, and the County's Core Values as guides to decision making, the Collier County Public Library system will commit to a process that ensures accountability, versatility, and rational decision -making. Seeking out the needs and wants of Collier's residents and visitors through a community assessment was the first step. From there it is the Library's responsibility to develop an appropriate strategy to address current needs and plan for the future. The Library Advisory Board (LAB) and Public Services Department will have the primary responsibility to monitor the plan's goals and objectives and assess overall progress. Library staff will have the responsibility of overseeing implementation and consulting, and working with groups directly involved or affected by decisions. Through the course of implementation, new issues, challenges, and ideas will emerge. In a cyclical process Library staff and the LAB will measure progress, budget resources to maximize outcomes, and identify potential new areas that require action. In this way, both the strategic plan and annual plan of service will be constantly reviewed, evaluated, and updated, Approved by the BCC on 09126120/7 Page 919 Addendum to the Collier County Public Library 2018-2022 Strategic Plan 2017-2018 Annual Plan of Service ENGAGE Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. Goal 1: Stimulate imagination through reading, viewing and listening. Division Objectives Action Items Completion Date Performance Measures objective 1. Increase the overall 1.1 Establish a self -directed team for display 1.1 10/01/2017 1.1 4-5 member team created. visibility of the collection system- marketing. 1.2 01/31/2018 1.2 Written protocol is accessible wide with an emphasis on 1.2 Self -directed team develops system -wide on the Library's SharePoint site. promotion through creative and protocols to ensure best practices in display and intelligent displays. marketing. Objective 2. Use available data 2.1 Collection Development Team will work 2.1 04/01/2018 2.1 Written phased funding plan analytics and collection analysis directly with Director to establish multi -year is developed to guide collection tools to assess the relevance of budgetary requirements to bring collection development budget for the next library collections, programs and inventory up to AUIR standards of 1.87 items five years and made accessible on services to ensure appropriate per capita by 2022. the Library's SharePoint site. annual allocation of funds. Objective 3. Develop the image of 3.1 Library Marketing Team will work with PSD 3.1 05/31/2018 3.1 Library will be regularly visible CCPL as a source of high quality, free and CCR team members to develop a marketing through various multi -media programs, services, and resources plan. outlets, including newspapers, for the community. radio, social media, etc. objective 4. Increase county, state 4.1 Marketing Librarian will reach out and 4.1 05/31/2018 4.1 Database of county and and community partnerships to network with county and agency agency "experts" will be expand the library's image as a departments/divisions. generated for Library gateway to learning and knowledge. programming and made accessible on the Library's SharePoint site. Approved by the BCC on 09/2612017 Page 1 of 10 Goal 2: Provide comfortable, safe and welcoming spaces for people of all ages, cultures and backgrounds to connect with others and to engage in individual pursuits. Division Objectives Action Items Completion Date Performance Measures Objective 1. Solicit patron and staff 1.1 Establish QA/QC self -directed team. 1.1 10/01/2017 1.1 4-5 member team created. feedback to assess patron 1.2 Create monthly satisfaction survey 1.2 11/01/2017 1.2 Standardized satisfaction satisfaction and the quality of the according to QA/QC directive using Qualtrics. 1.3 05/31/2018 survey ready for use in [November, patron experience. 1.3 QA/QC Team to work with IT to set-up 2017. survey on iPads for in-house use. 1.3 One Wad available for surveys at each library. Objective 2. Provide library services 2.1 Maintain quality public programming with 2.1 04/30/2018 2.1 Request new Friends funding and programs that reflect the Friends partnerships and support. 2.2 09/30/2018 for FY19 during budget cultural diversity of the community. 2.2 Provide culturally diverse programming 2.3 09/30/2018 development. through community partnerships. 2.2 A minimum of 12 culturally 2.3 Develop programming to target Millennials. diverse programs offered system- wide throughout the year. 2.3 Develop and implement Collier Con Event. Objective 3. Develop a 3.1 Establish a self -directed team to work with 3.1 08/01/2018 3.1 Career progression plan for comprehensive staff training and the Director for creating a plan for training and 3.2 01/01/2018 librarian position created and professional development program career progression. implemented. including regular communication 3.2 Research and recommend mediums for the 3.2 First newsletter published by with staff regarding information re-establish the Library Staff Newsletter. 03/01/2018 about library and County initiatives, activities and events. Approved by the BCC on 09/26/2017 Page 2 of 10 Objective 4. Use available data analytics to identify library facilities for the development of quiet areas, reading rooms, makerspaces, and "hubs". 4.1 Establish a self -directed Design Team who will work with Facilities and the Library's Project Manager. 4.2 Design Team to research and provide a recommendation whether the Library should hire a design consultant. final 3- rustnmiie hours_ spaces. services and collections to meet communitv needs. 4.1 01/01/2018 4.1 4-5 member team created. 4.2 03/31/2018 4.2 Recommendation available for FY19 budget development. Division Objectives Action Items Completion Date Performance Measures Objective 1. Apply data analytics, 1.1 Administrative Team will analyze 1.1 09/30/2018 1.1 Immokalee Saturday hours branch by branch, to ensure more community assessment recommendations, 1.2 12/31/2017 are restored. Hours at other relevant collections, programs, current data, and current public Ilbrary trends libraries are phased back in as services, hours, and space to establish a plan to restore Saturday hours to staffing resources and funding is utilization. the East Naples, Vanderbilt, Estates, and available. Immokalee libraries. 1.2 Branch managers are hired 1.2 Branch managers will be restored to East for East Naples, Estates, and Naples, Estates, and Immokalee libraries. Immokalee. objective 2. Evaluate the condition 2.1 Collection Management Team will finalize a 2.1 04/01/2018 2.1 Collection Management Policy of the collection and develop a revised system -wide Collection Management approved by the Library Advisory comprehensive collection Policy. Board. development and management program. Objective 3. Develop and 3.1 Collection Management Team and 3.1 12/01/2017 3.1 Metrics and reporting implement new metrics by Marketing Team will identify metrics. 3.2 01/31/2018 mechanisms established. educating staff in measuring 3.2 Staff will be trained on new metrics. 3.2 Staff are using the new outcomes increasing the library's metrics and reporting ability to match community need to mechanisms. library service. Goal 4: Build public awareness and engagement through strategic marketing. Division Objectives 7 Action Items Completion Date Performance Measures Approved by the BCC on 09/26/2017 Page 3 of 10 Objective 1. Develop and 1.1 Library Marketing Team will work with PSD 1.1 05/31/2018 1.1 Library will be regularly implement comprehensive and CCR team members to develop a 1.2 12/31/2017 visible through various marketing plans to raise public marketing plan. multi -media outlets, awareness of the resources and 1.2 Redesign library website to increase including newspapers, services improving library visibility and ease of use. radio, social media, etc. positioning in the community. 1.2 Launch of website redesign. Objective 2. Develop and support 2.1 Library Marketing Team will survey and 2.1 01/31/2018 2.1 Roster of active, mutually community relations efforts through access the Library's current partnerships. 2.2 09/30/2018 beneficial partnerships key partnerships and strategically 2.2 Library Marketing Team will identify and established. pursuing opportunities to promote develop two new partnership opportunities. 2.2 Programming offered or the library at community events. resources expanded for patrons based on new partnerships. objective 3. Utilize a variety of 3.1 Library Marketing Team and individual 3.1 11/01/217 3.1 Each library will identify 1-2 traditional marketing mediums and libraries will provide regular material for staff who will be responsible for social media platforms to target marketing. submitting information, specific audiences and reach the pictures, and video for broadest possible audiences. marketing distribution on a weekly basis. EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities. Gnal 1: Provide connection to the online world. Division Objectives Action Items Completion Date Performance Measures Objective I. Provide public use 1.1 Maintain and enhance public accessibility to 1.1 01/01/2018 1.1 Add scanning capabilities to computers, printers, and scanners. computers, printers, and scanners. Everglades Library. Objective 2. Provide high-speed 2.1 Maintain and enhance high-speed and WiFi 2.1 09/30/2018 2.1 WiFi and 2scaler and WiFi access to the Internet with access. 2.2 09/30/2018 configurations routinely no unnecessary restrictions or flees. 2.2 Printing and copying fees are appropriately monitored to maintain Approved by the BCC on 09126/2017 Page 4 of 10 balanced between public demand and cost consistent bandwidth and feasibility. patron access to website resources. 2.2 Printing/copying fees match public demand and provide best value. Objective 3. Implement self -pay 3.1 Confirm PC[ compliance of self check-out 3.1 05/01/2018 3.1 Certification of compliance features of the self check-out machines. 3.2 09/30/2018 is obtained. machines. 3.2 Work with Procurement to establish 3.2 Self -pay feature is enabled accountability and best practices for self -pay for patron use at self check-out with credit cards. machines. Goal 2. Emphasize 2-151 century literacies including information, finance, and health in library programs. Division Objectives Action Items Completion Date Performance Measures Objective 1. Provide library services, 1.1 Increase patron usage of online resources. 1.1 09/30/2018 1.1 Increase online access by materials and programs to increase 1.2 Provide system -wide technology 1.2 09/30/2018 2% over FY16 (2,373,691). the digital literacy of the programming and access to new technology 1.2 Increase to a minimum of community. 24 programs per year. Objective 2. Develop programs and 2.1 Identify training opportunities for staff to 2.1 09/30/2018 2.1 Staff will attend a minimum services to foster innovation and develop best practices in S.T.E.A.M. 2.2 09/30/2018 of three webinars, trainings, or creativity to support science, 2.2 Increase S.T.E.A.M. based programming and conference sessions. technology, engineering, arts and services. 2.2 S.T.E.A.M. based math (S.T.E.A.M.) skills. programming increased to a minimum of 12 programs per year system -wide. Objective 3. Use available data 3.1 Survey individual libraries to identify 3.1 01/31/2018 3.1 Minimum of 100 surveys analytics to determine appropriate needed technology, health and financial 3.2 09/30/2018 completed per library. resources needed at each branch to information. 3.2 Provide a minimum of 36 help develop 215t century literacy 3.2 Develop and provide appropriate 215t programs per year across the skills. century literacy programs. system addressing 21" century Approved by the BCC on 09/26/2017 Page 5 of 10 literacies. r;nai q- I pvpraQe nartnershins to provide accessibility to new technology. - Division Objectives Action Items Completion Date Performance Measures Objective 1: Expand the library 1.1 Partner with the Southwest Florida Library 1.1 09/30/2018 1.1 Provide a minimum of 12 experience to include makerspaces, Network to have 3D printing, coding, and programs system -wide per year. learning commons, and non- robotics programs. traditional materials. Objective 2: Use available data 2.1 Self -directed Design Team will identify 2.1 03/31/2018 2.1 Recommendations available analytics to identify library facilities libraries easily re -purposed as technology for FY19 budget development. for the development of "hub" "hubs". technology libraries. EDUCATE Collier County Public Libraries advance the educational priorities of our communities. rrnai 1 - Sunnnrt early learning to promote school readiness. Division Objectives Action Items Completion Date Performance Measures Objective 1. Provide parents and 1.1 Participate in the State Summer Reading 1.1 07/31/2018 1.1 Increased participation in caregivers with quality story times, Program. 1.2 09/30/2018 summer reading and training and materials which 1.2 Youth Services Team will develop and programming by 10% over FY17 encourage them to talk, sing, write, implement system -wide early literacy (1,624) and play with their children. programming initiatives. 1.2 Written system -wide early literacy programming initiatives accessible on the Library's SharePoint site to govern development of story times. Objective 2. Make accessible 2.1 Budget and enable youth services staff to 2.1 04/01/2017 2.1 Training budget for FY18 was training for staff that reinforces the attend training. 2.2 09/30/2018 established. library's early learning strategies. 2.2 Ensure youth services staff share 2.2 Youth Services staff will share knowledge learned and implement best training knowledge and best Approved by the BCC on 0912612017 Page 6 of 10 practices in programming. practices learned during their quarterly Youth Service Team Meetings. Objective 3. Provide easy access to 3.1 Include youth service page in website 3.1 12/31/2017 3.1 Highly visible, easily accessed early literacy materials, websites, redesign. 3.2 09/30/2018 youth service page on library information and programs for 3.2 Early literacy strategies are shared with website. parents and caregivers. parents and caregivers during programs. 3.2 Early literacy strategies are made available as a handout. Objective 4. Continue to investigate 4.1 Youth Services Team will research and 4.1 03/31/2018 4.1 Recommendations available and invest in technology, resources, recommend early literacy technology, for FY19 budget development. and tools that support early learning resources, and tools to expand the library's strategies. services. Objective 5. Expand the library's 5.1 Youth Services staff to identify childcare 5.1 11/30/2017 5.1 Childcare facility database outreach to childcare facilities facilities serving at -risk and underserved 5.2 12/31/2017 developed and maintained on the serving at -risk and underserved populations. Library's SharePoint site. populations. 5.2 Youth Services staff to provide 5.2 Minimum of 6 outreaches recommendations on outreach opportunities conducted during FY18. for FY18 within current budget and staffing constraints. Goal 2. Provide resources and information needed for the academic success of students in public, private, home schools, trade schools, and hieher education. Division Objectives Action Items Completion Date Performance Measures Objective 1. Regularly attend 1.1 Youth Services staff and branch managers 1.1 05/31/2018 1.1 A minimum of 6 community community school events to will attend literacy Nights, open house, and school events will be attended promote library services and gain other school events. during FY18. insight into community needs. Objective 2. Provide and promote 2.1 Subscribe to online homework assistance 2.1 10/01/2017 2.1 Maintain subscription to Approved by the BCC on 09/2612017 Page 7 of 10 online homework assistance. service, 2.2 09/30/2018 BrainFuse. 2.2 Market access to BrainFuse through 2.2 BrainFuse promotions are community events, social media, and other readily available. targeted mediums. Objective 3. Work with public and 3.1 Participate in Collier County Public Schools 3.1 04/01/2018 3.1 CCPS Media Specialist Staff private school media specialists and Media Specialist Staff Training Day. 3.2 05/31/2018 Training Day is hosted at a classroom teachers to foster a love 3.2 Promote the 2018 Summer Reading regional library. of reading through book talks, class Program through outreaches to schools. 3.2 Minimum of 12 school visits to the library, and creative outreaches to promote the 2018 programming. Summer Reading Program. Goal 3: Support personal growth and lifelong learning through high quality collections and programs. Division Objectives Action items Completion Date Performance Measures Objective 1. Collaborate with 1.1 Expand partnerships with Senior Resource 1.1 09/30/2018 1.1 Increase partnership public, private, and nonprofit Center, NCH Healthcare, and Artis-Naples. programs system -wide to include partners to promote reading for a minimum of 36 for FY18. pleasure, expand self -directed learning opportunities and provide a variety of cultural experiences for all ages. Objective 2. Develop and manage 2.1 Collection Management Team will 2.1 09/30/2018 2.1 Regular patron feedback will library print and online collections implement approved Collection Management be collected, assessed, and to reflect patron demand. Policy. adjustments in print and online development will reflect community need. Goal 4: Instruct people on developing information fluency skills to successfully search for, locate, evaluate, and effectively use information to meet their needs. Division Objectives Action Items Completion Date Performance Measures Objective 1. Develop and offer classes on how to navigate the 1.1 Public Service Librarians will develop and implement appropriate technology training at 1.1 09/30/2018 1.1 Minimum of 8 programs in FY18. Approved by the BCC on 09/2612017 Page 8 of 10 Internet and electronic library the Senior Resource Center. resources, and to recognize authoritative sources. Objective 2. Create online tutorials 2.1 Public Services Librarians will work with the 2.1 09/30/2018 2.1 Online tutorials for OverDrive, to help users navigate library Marketing Team to create and maintain online Hoopla, cloudLibrary, and the technology, online databases, and tutorials for using OverDrive, cloud Library, catalog are available via the other e-resources. library catalog, Zinio, Hoopla, and other Library library's website through online resources. YouTube. 2018-2022 Five Year Performance Measures ENGAGE Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. • Master of Library Science degreed librarians at 9 out of 10 libraries. • Minimum of six days of library service at 9 out of 10 libraries with appropriate balance of librarians and pars -librarians to maintain high quality service. • Technology "hubs" and quiet spaces at all libraries. • State of the art Integrated Library System (ILS) for circulation and collection management. • Print and a -book collections balanced to reflect patron demand. Cultural and educational learning balanced across all libraries and offerings balanced to serve children through adults. EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities. • Fully developed partnerships and identified funding sources to ensure the library's status of free access to cutting edge technology and AUIR Level of Serve Standard (LOSS) for library materials. • Identified libraries for re -purposing to meet the ever changing and growing demands of the communities served. • Expanded partnership with Senior Resource Center to include technology outreach and programming. • Ensure continued patron access to current technology, and free and open access to ideas, information and content. • Initiate a study to develop a 20 year master plan identifying areas for possible library growth. Approved by the BCC on 0912612017 Page 9 of 10 EDUCATE Collier County Public Libraries advance the educational priorities of our communities. • Fully developed partnership with Collier County Public Schools. ■ Partnerships with private schools, home schools, trade schools, and institutions of higher education. • Partnerships with daycare facilities serving at -risk and underserved populations. • Expanded partnership, to include outreach, with the Naples and Immokalee Jail Centers. The best strategic plans are dynamic, flexible tools for continuous improvement. With the Library's mission as the primary foundation, its vision as the ideal, and the County's Core Values as guides to decision making, the Collier County Public Library system will commit to a process that ensures accountability, versatility, and rational decision -making. Seeking out the needs and wants of Collier's residents and visitors through a community assessment was the first step. From there it is the Library's responsibility to develop an appropriate strategy to address current needs and plan for the future. The Library Advisory Board (LAB) and Public Services Department will have the primary responsibility to monitor the plan's goals and objectives and assess overall progress. Library staff will have the responsibility of overseeing implementation and consulting, and working with groups directly involved or affected by decisions. Through the course of implementation, new issues, challenges, and Ideas will emerge. In a cyclical process Library staff and the LAB will measure progress, budget resources to maximize outcomes, and identify potential new areas that require action. In this way, both the strategic plan and annual plan of service will be constantly reviewed, evaluated, and updated. Approved by the BCC on 09/26/2017 Page 10 of 10 8/19/2021 https://www.dosgrants.com]GrantApplication/PrintPreview?gid=ll 240 L. Interlocal Agreements for Library Services Page 12of 22 If applicable, provide any interlocal agreements among libraries that outline service to residents in a county or municipality that receives Operating Grants. Interlocal agreements for the establishment of the library system should be submitted in the section "Interlocal Agreements of Contracts to Establish the Library". Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. AHelp 1. Interlocal Agreements for Library Services 0/ Not applicable Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 2.1. 3. Notes https://www.dosgrants.com/GrantApplication]PrintPreview?gid=11240 15126 https:llwww.dosgrants.com/GrantApplication/PrintPreview?gid=11240 M. Verification of Reciprocal Borrowing Page 13 of 22 This requirement only applies to a county and the independent municipal libraries within the same county that are applying for State Aid. If the library is in a county where there are no independent municipal libraries in the same county, click "Not applicable". Provide documents or library lending policies verifying that the library is providing reciprocal borrowing to residents of all political subdivisions within the county that receive Operating Grants. Borrowing privileges must apply to all materials in a fixed physical format that are eligible to be borrowed by residents of the political subdivision applying for the Operating Grant. Interlibrary loan does not meet this requirement. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. @Help 1. Verification of Reciprocal Borrowing * ® Not applicable Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 2.1. 3. Notes https:llwww.dosgrants.com/GrantApplication/PrintPreview?gid=11240 16/26 8/19/2021 https:l/www.dosgrants.com/GrantApplication/PrintPreview?gid=l1240 N. Verification of Joint Planning Page 14of22 This requirement only applies to a county and the independent municipal libraries within the same county that are applying for State Aid. If the library is in a county where there are no independent municipal libraries in the same county, click "Not applicable". Provide documents verifying that the library has engaged in joint planning for the coordination of library services within the county that receives Operating Grants. The document must list all libraries participating in joint planning and outline areas of cooperation and activities to be implemented among the county and the independent municipal libraries in the same county. Documents to meet this requirement are submitted each year. @Help 1. Verification of Joint Planning * 0 Not applicable Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 2.1. 3. Notes https:llwww.dosgrants.com/GrantApplication/PrintPreview?gid=11240 17126 8/1912021 https://www.dosgrants.com/GrantApplication/PrintPreview?gid=ll240 0. Grant Agreement Page 15of22 The grant agreement is the applicant's official contract with the Department of State. Download one grant agreement, obtain signatures on the left side of the agreement for the Chair of the Governing Body or Chief Executive Officer and the Clerk or Chief Financial Officer. Do not use electronically generated signatures and do not add any signatures on the right side of the signature page. Upload the entire signed grant agreement to this page. After the agreement is executed by the Division, a signed agreement will be returned to the library. The attachments should be in PDF or Word format. QHelp Download the Blank Grant Agreement 1. Attachment * https://www.dosgrants.com/GrantApplication/PrintPreview?gid=11240 18126 22-ST-08 Collier County Public Library STATE AID TO LIBRARIES GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA, DEPARTMENT OF STATE AND Collier County Board of County Commissioners for and on behalf of Collier County Public Library This Agreement is by and between the State of Florida, Department of State, Division of Library and Information Services, hereinafter referred to as the "Division," and the Collier County Board of County Commissionersfor and on behalf of Collier County Public Library, hereinafter referred to as the "Grantee." The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to Libraries Grant (CSFA 45.030) by the Division in the amount specified on the "Fiscal Year 2021-22 State Aid to Libraries Final Grants" document (which is incorporated as part of this Agreement and entitled Attachment B). The Division has the authority to administer this grant in accordance with Section 257, Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this agreement. In consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1. Grant Purpose. This grant shall be used exclusively for the "State Aid to Libraries Grant," the public purpose for which these funds were appropriated. a) The Grantee shall perform the following Scope of Work: In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount that is calculated and based upon local funds expended during the second preceding fiscal year for the operation and maintenance of the library. For this grant, the local expenditures shall have been made during the period October 1, 2019 - September 30, 2020. In order to be eligible to receive the grant funding, the Grantee shall manage or coordinate free library service to the residents of its legal service area for the period October 1, 2019 through June 30, 2022. The Grantee shall: a Have a single administrative head employed full time by the library's governing body; o Provide free library service, including loaning materials available for circulation free of charge and providing reference and information services free of charge; a Provide access to materials, information and services for all residents of the area served; and o Have at least one library, branch library or member library open 40 hours or more each week (excluding holidays or emergencies; between Sunday through Saturday, on a schedule determined by the library system) during the length of the agreement. Page: l State Aid to Libraries Ckant Agreement (Form DUSiSA02) Chapter lE-2.01 l (2)(aX Florida Adninistrative Code, Effective 03-2020 b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded. Paynent 1, DeliverableJTask 1 Payment will be a &ed price in the armtux of 100% ofthe gl= award for the period October 1, 2019 through June 30, 2022. The Grantee will: o Have expended funds to provide free library service during the period October 1, 2019 - September 30, 2020; Provide an Expenditure Report and certification of Local Operating Expenditures for the period October 1, 2019 - September 30, 2020 only; o Provide documentation showing that at least one library, branch library or member library is open 40 hours or more each week (excluding holidays or emergencies; between Sunday through Saturday, on a schedule determined by the library system) during the length of the agreement; o Provide the Certification of Credentials for the Single Administrative Head; and Provide a Certification of Hours, Free Library Service and Access to Materials. c) Grant funds shall be used for the operation and maintenance of the library. The allowable budget categories are: Personnel Services (salaries, wages, and related employee benefits provided for all persons employed by the reporting entity whether on full-time, part-time, temporary, or seasonal basis); Operating Expenses (expenditures for goods and services which primarily benefit the current period and are not defined as personal services or capital outlays); Non -Fixed Capital Outlay (outlays for the acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library budget). 2. Length of Agreement. This Agreement covers the period of October 1, 2019 to June 30, 2022, unless terminated in accordance with the provisions of Section 29 of this Agreement. This period begins with the start of the Grantee's second preceding fiscal year (October 1, 2019) and concludes with the end of the State of Florida's current fiscal year (June 30, 2022). 3. Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local funds expended by the Grantee during their second preceding fiscal year (October 1, 2019 — September 30, 2020) for the operation and maintenance of a lbrary and shall not exceed the amount specified in Attachment S. 4. Contract Administration. The parties are legally bound by the requirements of this agreement. Each parry's contract manager, named below, will be responsible for monitoring its performance under this Agreement and will be the official contact for each party. Any notice(s) or other communications in regard to this agreement shall be directed to or delivered to the other parry's contract manager by utilizing the information below. Any change in the contact information below should be submitted in writing to the contract manager within 10 days of the change. For the Division of Library and Information Services: Marian Deeney, Library Program Administrator Papp: 2 State Aid to Libraries Gant Agreement (FDrmDLJ&SA02) Chapter 1$-2.011(2)(a), Florida Administrative Cade, Efl'ective 03-2UO Florida Department of State A.A. Gray Building Mai Station # 9D 500 South Bronough Street Tallahassee, FL 32399-0250 Phone: 850.245.6620 Email: marian.deeney@dos.myflorida.com For the Grantee: Rachel Hansen Collier County Public Library 2385 Orange Blossom Drive Naples Florida 34109-8840 Phone: 239.252.6141 Email: RacheLHansen@colliercountyfLgov 5. Grant Payments. The total gm award shall not exceed the anntuit specified on the `Fiscal Year 2021-22 State Aid to Labtaries Final Grams" docuirw (Attachrrmit B), which shall be paid by the Division in consideration for the Grarttee's nirmnrm performance as set forth by the terms and conditions of this Agtrerrent. Payrent nt will be a fixed price in the amount of 100% of the gait award as specified in Attacluretrt B. Paprent will be made in accordance with the completion of the Deliverables. 6. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant payments. All grantees wishing to receive their award through EFT must submit a Vendor Direct Deposit Authorization form (ibrmmirrber DFS-AI-26F, rev 6/2014), incorporated by reference, to the Florida Department of Financial Services. If EFT has already been set up for your organization, you do not need to submit another authorization form unless you have changed bank accounts. To download this form visit myfloridacfo.com/Division/AA/Forms/DFS-A 1-26EjLdL The form also includes tools and information that allow you to check on payments. 7. Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any entity that receives a payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services (DFS) must have the correct Taxpayer Identification Number (TIN) and other related information in order to report accurate tax information to the Internal Revenue Service (IRS), To register or access a Florida Substitute Form W-9 visit f1vendor. n2yfloridaef . A copy of the Grantee's Florida Substitute Form W 9 must be submitted by the Grantee to the Division before or with the executed Agreement. 8. Financial Consequences. The Department shall apply the following financial consequences for failure to perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and 287.058, Florida Statutes: The Department shall require the return of the award in a prorated amount based upon the percentage of time that the library failed to perform the minimum level of services. The prorated reduction will be in the same percentage as the percentage of time that the hbrary was not providing minimum level of services. 9. Credit Lines) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid - - - Page:3 State Aid to libraries [}ant Agreement (Forma IJYSA02) Chapter tH-2.Oi 1(2Xa). f iorida Administrative Cade. Effective 03-2020 to Libraries Grant funding for activities and publications supported by grant funds. Any announcements, information, press releases, publications, brochures, videos, webpages, programs, etc. created as part of a State Aid to Libraries Grant project must include an acknowledgment that State Aid to Libraries Grant funds were used to create them. Use the following text: "This project has been funded under the provisions of the State Aid to Libraries Grant program, administered by the Florida Department of State's Division of Library and information Services." 10. Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services' Reference Guide for State Expenditures (as o£]anraiy 2020), incorporated by reference, which are available online at hiosV/www.myfloridacfo,coni/divisior�aa/manuals/-doc-uments/Reference(iuideforStateExl2enditures.pdi'. Grant funds may not be used for the purchase or construction of a library building or Ibrary quarters. 11. Travel Expenses. The Grantee must pay any travel expenses, from grantor local matching funds, in accordance to the provisions of Section 112.061, Florida Statutes. 12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida Statutes, the Grantee shall refund to the State of Florida any balance of unobligated funds which has been advanced or paid to the Grantee. In addition, funds paid in excess of the amount to which the recipient is entitled under the terms and conditions of the agreement must be refunded to the state agency. Further, the recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. Expenditures of state financial assistance must be in compliance with the laws, rules and regulations applicable to expenditures of State funds as outlined in the Department of Financial Service's Reference Guide for State Expenditures (as of January 2020) (hMsJ/www.nLxGo js1u_l;Q corWdivsiosyaa/iT)ajivaL ocument s/ReferenceGlAidefor5tateExpenditures.12dD, incorporated by reference. 13. Repayment. All refunds or repayments to be made to the Department under this agreement are to be made payable to the order of "Department of State" and mailed directly to the following address. Florida Department of State, Attention: Marian Deeney, Division of Library and Infonnation Services, 500 South Bronough Street, Mail Station #9D, Tallahassee, FL 32399. In accordance with Section 215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of $15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater. 14. Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant to Section 215.97, Florida Statutes. See Attachment A for additional information regarding this requirement. If a Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it did not expend at least $750,000 in state financial assistance, it must submit a Financial Report on its operations pursuant to Section 218.39, Florida Statutes within nine months of the close of its fiscal year. Page: 4 State Aid to IlbmHes Gant Agreetrent (Form DU 5A0?) 0apter 1R-2.011(2Ha), Florida Adrrin is t rut iv e Code, Meaiv e 03-2(Y?0 15. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other records, including electronic storage media pertinent to the Project, shall be retained for a period of five (5) fiscal years after the close out of the grant and release of the audit. If any litigation or audit is initiated or claim made before the expiration of the five-year period, the records shall be retained for five fiscal years after the litigation, audit or claim has been resolved. 15. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of expenditures, copies of reports, books, and related documentation available to the Division or a duty authorized representative of the State of Florida for inspection at reasonable times for the purpose of making audits, examinations, excerpts and transcripts. 17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials made or received by the Grantee that are subject to the provisions of Chapter 119, Florida Statutes, known as the Florida Public Records Act. The Grantee must immediately contact the Division's Contract Manager for assistance if it receives a public records request related to this Agreement. 18. Noncompliance. Any Grantee that is not following Florida statutes or rules, the tenrs of the grant agreement, Florida Depasurierlt of State (DOS) policies and ginidarnce, local policies, or other applicable law or that has not sublritted required reports or satisfied other administrative requirerrerns for other Division of Lbrary and hnfonmation Services grants or grants from any other DOS division will be m noncompliance status and subject to the DOS Grants Corrplarit:e Procedure. DOS divisions i rkide the Division of Arts and Cube, the Division of Historical Resources, the Division of Ekctions and the Division of Library and lnfort ation Services. Grant compliarre issue rrmt be resolvead before a grant award agreernlerit may be executed and before grant payments for any DOS gait may be released. 19. Accounting Requirements. The Grantee must maintain an accounting system that provides a complete record of the use of all grant funds as follows: a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt, maintenance and expenditure of state funds; b) Accounting records must adequately identify the sources and application of funds for all grant activities and must classify and identify grant funds by using the same budget categories that were approved in the grant application. If Grantee's accounting system accumulates data in a different format than the one in the grant application, subsidiary records must document and reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division; c) An interest -bearing checking account or accounts in a state or federally chartered institution may be used for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget; d) The name of the account(s) must include the grant award number; e) The Grantee's accounting records must have effective control over and accountability for all funds, property and other assets; and f) Accounting records must be supported by source documentation and be in sufficient detail to allow for a proper pre -audit and post -audit (such as invoices, bills and canceled checks). Page: 5 State Aid to libraries Chnt Agreement (Form DLISISA02) (3tapter IT3-2.01 I(2Ka}, Flarida Adawis[rratn•c i ode, is%esi�e 03-2020 20. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement are contingent upon an annual appropriation by the Florida Legislature. In the event that the state funds upon which this Agreement is dependent are withdrawn, this Agreement will be automatically terminated and the Division shall have no further liability to the Grantee beyond those amounts already expended prior to the termination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to those funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced accordingly. 21. Lobbying. The Grantee will not use any grant funds for lobbying the state legislature, the state judicial branch or any state agency. 22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers, agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors and not as officers, agents or employees of the state. The Grantee is not entitled to accrue any benefits of state employment, including retirement benefits and any other rights or privileges connected with employment by the State of Florida. 23. Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its subcontracts). The Grantee must take the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be considered or permitted to be agents, servants, joint venturers or partners of the Division. 24. Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee, its agents, servants or employees; nor may the Grantee exclude liability for its own acts, omissions to act or negligence to the Division. a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and property damage arising out of activities related to this Agreement by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall indemnify and hold the Division harmless from any and all claims of any nature and shall investigate all such clainos at its own expense. If the Grantee is governed by Section 768.28, Florida Siawfes, it shall only be obligated in accordance with this Section. b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity or increases the limits of its liability by entering into this Agreement. c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this Agreement. d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the project. The Grantee may subcontract as necessary to perform the services set forth in this Agreement, including entering into subcontracts with vendors for services and commodities, provided that such subcontract has been approved in writing by the Department prior to its execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses Page: b Stale Aid to libraries Grant Agreement (FormDUSISAa2) (-hapter IHw2-011(2Ka). Florida Admnistrative Co Lie, Wean e 03-2020 or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. 25. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict conformity with all applicable laws and regulations of the local, state and federal law. For consequences of noncompliance, see Section 18, Noncompliance. 26. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement or against any applicant for employment because of race, color, religion, gender, national origin, age, handicap, pregnancy or marital status. The Grantee shall insert a similar provision in all of its subcontracts for services under this Agreement. 27. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold subsequent payments and/or will terminate this agreement if the Grantee improperly expends and manages grant funds; fails to prepare, preserve or surrender records required by this Agreement; or otherwise violates this Agreement. 28. Termination of Agreement. The Division will terminate or end this Agreement if the Grantee fails to fulfill its obligations herein. In such event, the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days from the date of receipt to cure its violation. if the violation is not cured within the stated period, the Division will terminate this Agreement. The notice of violation letter shall be delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a method that provides proof of receipt. In the event that the Division terminates this Agreement, the Grantee will be compensated for any work completed in accordance with this Agreement prior to the notification of termination if the Division deems this reasonable under the circumstances. Grant funds previously advanced and not expended on work completed in accordance with this Agreement shall be returned to the Division, with interest, within thirty (30) days after termination of this Agreement. The Division does not waive any of its rights to additional damages if grant funds are returned under this Section. 29. Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruing to either party upon breach or violation by either party under this Agreement shall impair any such right, power or remedy of either party; nor shall such delay or omission be construed as a waiver of any such breach or default or any similar breach or default. 30. Non -Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights, duties or obligations under this Agreement without the prior written consent of the Division, which shall not unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the project. If the Division approves a transfer of the Grantee's obligations, the Grantee shall remain liable for all work performed and all expenses incurred in connection with this Agreement. In the event the Legislature transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section 20.06, Florida Statutes or otherwise, the rights, duties and obligations under this Agreement shall be transferred to the succeeding governmental agency as if it was the original party to this Agreement. 31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide Page: 7 State Aid to libraries Grant Agreermnt (FormDUS/SA42) t_liapter 51-2.011(24a).11orida AdmnisIrativc Code. Fffecin e 03-2020 maximum open competition when procuring goods and services related to the grant -assisted project in accordance with Section 287.057, Florida Statutes. a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use the applicable procurement method described below: 1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not exceed $2,500 do not require competition and may be conducted at the Grantee's discretion. 2. Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing between $2,500 and $35,000 require informal competition and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may be procured by either Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. 32. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest described in Sections 112.311 through 112.326, Florida Statutes and affirms that it will not enter into or maintain a business or other relationship with any employee of the Department of State that would violate those provisions. The Grantee further agrees to seek authorization from the General Counsel for the Department of State prior to entering into any business or other relationship with a Department of State Employee to avoid a potential violation of those statutes. 33. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the Grantee and of any legal entity that succeeds to the obligations of the Division of Library and Information Services. 34. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered a violation of Section 274A (a) of the immigration and Nationality Act (8 USC 1324(a) (as of April 2019)), incorporated by reference. If the Grantee knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. 35. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder will remain in full force and effect, and such term or provision shall be deemed stricken. 36. Americans with Disabilities Act. All programs and facilities related to this Agreement must meet the standards of Sections 553.501-553.513, Florida Statutes and the Americans with Disabilities Act of 1990 (ada.gov (as of January 2020)), incorporated by reference). 37. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance with the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be in Leon County, Florida. Page: 8 Stale Aid to Libraries Cunt Agreeirsnt (FormAttSSA02) Chapter IB-2.011t2Kaj, Florida Adninistrative Code, Effect ne 03-2020 38. Entire Agreement. The entire Agreement of the parties consists of the following documents: a) This Agreement b) Florida Single Audit Act Requirements (Attachment A) c) Fiscal Year 2021-22 State Aid to Libraries Final Grants (Attachment B) The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its requirements. Grantee: LM Chair of Governing Body or Chief Executive Officer Typed name and title Date Clerk or Chief Financial Officer Typed name and title Date State Aid to Libraries Gant Agreement (Form DLiSISA02) Chapter i132.01 1(2Xa), Florida Administrative Cade, Effective 03.2020 Department of State Ashy L. Johnson, Director Division of Library and Information Services Dep�rtmept of State, State of Florida _ Date Witness Date Page: 9 ATTACHMENT A FLORIDA SINGLE AUDIT ACT REQUIREMENTS AUDIT REQLMEMENTS The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or monitoring by the Department of State as described in this Addendum to the Grant Award Agreement. Monitoring In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see Audits below), monitoring procedures may include, but not be limited to, on -site visits by Department of State staff, limited scope audits as defined by 2 CFR 2 §200.425, or other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of State. In the event the Department of State determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department of State staff to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General. Audits Part I; Federally Funded This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR §200.90, §200.64, and §200.70. 1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program - specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements. Exhibit 1 to this agreement lists the federal resources awarded through the Department of State by this agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources of federal awards, including federal resources received from the Department of State. The determination of amounts of federal awards expended should be in accordance with the guidelines established by 2 CFR 200.502-503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR 200.514, will meet the requirement of this Part. 2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fiilfill the requirements relative to auditee responsibilities as provided in 2 CFR 200.508-512. 3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements. if the recipient expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements, the cost of the audit must be Pago.10 State Aid to Ibranes Crant Ageree ment (Form DUSISA02) Chapter I13-2,011�2Xa), Fkxida Adtw is trative Cbde. Efective 03-2020 paid from non-federal resources (Le. the cost of such an audit must be paid from recipient resources obtained from other than federal entities). Part II: State Funded This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2) F.S 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017 and thereafter), the recipient must have a state single or project -specific audit for such fiscal year in accordance with Section 215,97, F.S. ; Rule Chapter 691-5 F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. EXHIBIT I to this agreement indicates state financial assistance awarded through the Department of State by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of State, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or pass -through awards and resources received by a nonstate entity for federal program matching requirements. 2. For the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies with the requirements of Section 215.97(8), F.S. This includes submission of a financial reporting package as defined by Section 215.97(2) F.S. , and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. 3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending June 30, 2017 and thereafter), an audit conducted in accordance with the provisions of Section 215.97, F.S., is not required. In the event that the recipient expends less than $750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, F.S., the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this agreement and the interpretation of compliance issues. State of Florida Department Financial Services (Chief Financial Officer) h up -.I/w",. myf ]p rid ac fo .corn/ State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act) hlW JZwww. leg. s late. fl. us 1 Part III: Report Submission 1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and required by PART I of this agreement shall be submitted, when required by 2 CFR 200.512, by or on behalf of the recipient directly to each of the following: A- The Department of State via the DOS Grants Systemat htrns111doseram o-- B. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.6 and section 200.512 Pagc-II State Aid to I Jihraries Gant Agreement (For nDI IS; SA02) Chapter 113-2.1)t I!2][a}. 1710Ma Administrative Code, Lfrective 03-2[120 The FAC's website prides a data entry system and required forms for submitting the single audit reporting package. Updates to the location of the FAC and data entry system may be found at the OMB website. 2. Copies of financial reporting packages required by PART 11 of this agreement shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department of State via the DOS Cmarzts Systernat bl4mY//dosgrarzts.com B. The Auditor General's Office at the following address: Auditor General Local Government Audits1342 Claude Pepper Building, Room 401 111 West Madison Street Tallahassee, Florida 32399-1450 Any reports, management letter, or other information required to be submitted to the Department of State pursuant to this agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, as applicable. 4. Recipients, when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200, Subpart F - Audit Requirements or Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. Part IV: Record Retention The recipient shall retain sufficient records demonstrating its compliance with the terms of the award(s) and this agreement for a period of five years from the date the audit report is issued, and shall allow the Department of State, or its designee, the CFO, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of State, or its designee, the CFO, or Auditor General upon request for a period of at least three years from the date the audit report is issued, unless extended in writing by the Department of State. Page.12 Stair Aid to libraries (hnr Agreement (Fonni U&,SA02) Chapter IB-2.Q11�2Xa). Florida Administrative Corte. E&ctN,e 03,1 U EXHIBIT — FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Not applicable. COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO TI HS AGREEMENT ARE AS FOLLOWS: Not applicable. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: MATCHING RESOURCES FOR FEDERAL PROGRAMS: Not applicable. SUBJECT TO SECTION 215.97, FLORIDA STATUTES: Florida Department of State, State Aid to Libraries; CSFA Number. 45.030 Award Amount: See Attachment B. COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: The compliance requirements of this state project may be found in Part Four (State Project Compliance Requirements) of the State Projects Compliance Supplement located at hit psl/aIps.fldfs.corn/fsaa. Page: I3 State Aid to libraries Crant Agreement (Form DUS'SA02i Chapter I13-2,0I 42Xa). Florida Adi inistratire Code, lffwi%a 03•2020 ATTACH M ENT B Fiscal Year 2021-22 State Aid to Libraries Final Grants L W l cam. OlpC p" v1 ❑ " w rr4 PW-L\f EC - rIZID 6Lt4krl - AA4OeIF� Pagi: 14 State Aid to libraries Clans Agreement (FormDUSISA02) Chaptrr Iii-1011(2Xa1. Florida Ad mm Lstrative Code. F eetive 03-2V20 Division of Library and Information Services FY2021-22 Estimated Grants 6/28/2021 2021-22 Estimated Grants COUNTY OPERATING GRANT EQUALIZATION GRANT TOTAL GRANT: Operating and Equalization ALACHUA $ 368,236 $ - $ 368,236 BAKER $ 2,958 $ 45,449 $ 48,407 BAY $ 53,793 $ - $ 53,793 BRADFORD $ 8,703 $ 267,210 $ 275,913 BREVARD $ 386,660 $ - $ 386,660 BROWARD $ 1,256,649 $ - $ 1,256,649 CALHOUN $ 6,924 $ 214,832 $ 221,756 CHARLOTTE $ 95,061 $ - $ 95,061 CITRUS $ 61,077 $ - $ 61,077 CLAY $ 77,339 $ - $ 77,339 COLLIER $ 163,954 $ - $ 163,954 COLUMBIA $ 18,527 $ 538,031 $ 556,558 DESOTO $ 3,528 $ 53,393 $ 56,921 DIXIE $ 2,528 $ 39,110 $ 41,639 DUVAL $ 667,367 $ - $ 667,367 ESCAMBIA $ 103,627 $ - $ 103,627 FLAMER $ 23,764 $ - $ 23,764 FRANKLIN $ 3,851 $ 58,141 $ 61,993 GADSDEN $ 10,835 $ 329,967 $ 340,802 GILCHRIST $ 2,691 $ 41,487 $ 44,178 GLADES $ 1,207 $ 18,636 $ 19,844 GULF $ 2,965 $ 45,020 $ 47,985 HAMILTON $ 8,465 $ 260,196 $ 268,660 HARDEE $ 3,950 $ 59,968 $ 63,918 HENDRY $ 9,686 $ 145,762 $ 155,448 HERNANDO $ 44,851 $ 538,031 $ 582,882 HIGHLANDS $ 14,787 $ 210,976 $ 225,763 HILLSBOROUGH $ 870,897 $ - $ 870,897 HOLMES $ 931 $ 14,428 $ 15,360 INDIAN RIVER $ 76,272 $ - $ 76,272 JACKSON $ 7,342 $ 111,628 $ 118,970 JEFFERSON $ 9,045 $ 279,456 $ 288,501 LAFAYETTE $ 1,167 $ 18,143 $ 19,310 LAKE $ 178,346 $ - $ 178,346 Page 1 of 3 Division of Library and Information Services FY2021-22 Estimated Grants 6/28/2021 County Operating Grant Equalization Grant Total Grant: Operating and Equalization LEE $ 573,401 $ - $ 573,401 LEON $ 115,054 $ - $ 115,054 LEVY $ 4,147 $ 62,584 $ 66,731 LIBERTY $ 2,257 $ 70,163 $ 72,419 MADISON $ 7,534 $ 232,431 $ 239.965 MANATEE $ 153,912 $ - $ 153,912 MARION $ 108,305 $ - $ 108,305 MARTIN $ 85,201 $ - $ 85,201 MIAMI-DADE $ 1,313,906 $ - $ 1,313,906 MONROE $ 66,810 $ - $ 66,810 NASSAU $ 28,710 $ - $ 28,710 OKALOOSA $ 72,120 $ - $ 72,120 OKEECHOBEE $ 6,862 $ 102,303 $ 109,166 ORANGE $ 897,956 $ - $ 897,956 OSCEOLA $ 156,543 $ - $ 156,543 PALM BEACH $ 795,262 $ - $ 795,262 PASCO $ 142,705 $ - $ 142,705 PINELLAS $ 668,026 $ - $ 668,026 POLK $ 280,833 $ - $ 280,833 PUTNAM $ 10,978 $ 160,455 $ 171,433 SAINT JOHNS $ 115,517 $ - $ 115,517 SAINT LUCIE $ 96,755 $ - $ 96,755 SANTA ROSA $ 43,347 $ - $ 43,347 SARASOTA $ 244,082 $ - $ 244,082 SEMINOLE $ 135,049 $ - $ 135,049 SUMTER $ 56,826 $ - $ 56,826 SUWANNEE $ 24,932 $ 538,031 $ 562,963 TAYLOR $ 3,758 $ 57,294 $ 61,052 UNION $ 2,906 $ 90,346 $ 93,252 VOLUSIA $ 344,188 $ - $ 344,188 WAKULLA $ 4,897 $ 74,765 $ 79,662 WALTON $ 17,236 $ - $ 17,236 WASHINGTON $ 7,530 $ 231,538 $ 239,068 Page 2 of 3 ❑ivision of Library and information Services FY2021-22 Estimated Grants 6/28/2021 Municipality ALTAMONTE SPRINGS $ 8,921 $ - $ 8,921 APALACHICOLA $ - BOYNTON BEACH $ 52,257 S - $ 52,257 DELRAY BEACH $ 43,337 $ - $ 43,337 FORT MYERS BEACH $ 32,983 $ - $ 3Z983 HIALEAH $ 34,134 $ - $ 34,134 INDIAN ROCKS BEACH $ - $ - $ - LAKE PARK $ 7,657 s $ 7,657 LAKE WORTH BEACH $ 7,974 s - $ 7,974 LANTANA $ 3,703 $ - $ 3;703 MAITLAND $ 13,579 $ - $ 13,579 NEW PORT RICHEY $ 17,295 $ - $ 17,295 NORTH MIAMI $ 21,200 $ - $ 21,200 NORTH MIAMI BEACH $ 22,530 s - $ 22,530 NORTH PALM BEACH $ 14,272 s - $ 14,272 OAKLAN❑ PARK $ 17,077 s $ 17,077 PALM SPRINGS $ 20,140 $ - $ 20,140 RIVIERA BEACH $ 19,288 $ - $ 19,288 SANIBEL $ 34,038 s - $ 34,038 WEST PALM BEACH $ 91,179 s $ 91,179 WILTON MANORS $ 12,916 $ - $ 12,916 WINTER PARK $ 51,292 $ 51,292 Subtotal $ 11,661,299 $ 4,909,775 $ 16,571,074 Multicounty HEARTLAND $ 450,000 NEW RIVER $ 325,041 NORTHWEST REGIONAL $ 350,000 PAL PUBLIC LIBRARY COOPERATIVE $ 350,000 PANHANDLE PUBLIC LIBRARY COOPERATIVE $ 328,288 SUWANNEE RIVER REGIONAL $ 350,000 THREE RIVERS REGIONAL $ 328,387 WILDERNESS COAST $ 341,667 Total $ 2,823,383 Total $ 19,394,457 Page 3 of 3 8/19/2021 https:llwww.dosgrants.com/GrantApplication/PrintPreview?gid=11240 P. Certification of Hours, Free Library Service and Access to Material Page 16 of 22 Certification of Hours, Free Library Service and Access to Materials This certification, provides certification from the applicant that the library: • Provides free library service, including loaning materials available for circulation free of charge and providing reference and information services free of charge; • Provides access to materials, information and services for all residents of the area served; and • Has at least one library, branch library or member library open 40 hours or more each week (excluding holidays; between Sunday through Saturday, on a schedule determined by the library system) Download the Certification, obtain signatures and upload the signed form to this page. The form should be signed by the Chair of the Library's Governing Body Download Certification Form 1. Certification of Hours, Free Library Service and Access to Materials Form Upload* 2. Notes https://www.dosgrants.com/GrantApplication/PrintPreview?gid=11240 19126 FLORIDA DEPARTMENT OF STATE DIVISION OFUBRARYAND INFORMATION SERVICES STATE AID TO LIBRARIES GRANT APPL ICAT ON Certification of Hours, Free Library Service and Access to Materials The Cofer Courrty .Board of County Cozmrissioners. governing body for the Collier County Public Library hereby certifies that the following statements are true for the time period October 1, 2019 through June 30, 2022: ■ Provides free ]brary service, incWmg loanatg wnials avalble for circulation free ofcharge and provkk g reference and infonxration services free of charge; ■ Provides access to rraterials, inforrration and services for all residents of the area served; and ■ Has at least one library, branch library or nr-rrber library open 40 hours or rrore each week (excluding holidays. betwocn Sunday d ro* Saturday, on a schedule detemroned by the library system. PENNY TAYL OR, BCC C3rahw Date ATTEST: Crystal K Kit nz Chic Approved as to form and legality By: Deputy Cleric Typed name and title Page:1 8/19/2021 httpsTtlwww.dosgrants.com/GrantApplication/PrintPreview?gid=11240 Q. Electronic Payments Page 17 of 22 1. Electronic Payments This form must be completed annually and submitted directly to the Department of Financial Services so that your organization can receive grant funds via electronic funds transfer (EFT). If your organization has already submitted a form to DFS in 2021, please check the box. ,,-Download Blank Vendor Direct Deposit Authorization (Pdf Format) 1.1. ® Previously Submitted 1.2. https://www.dosgrants.com/GrantApptication]PrintPreview?gid=11240 20/26 Department of Financial Services Division ofAccounring and Auditing —Bureau of Vendor Rekivions L.� Vendor Direct Deposit Authorization Section 1: Transaction Type 0 New request ❑ Change account number SKOon 2: AtOorF;ragon for Setup or Changes Social Security number w Federal Employers Identification Number 59-6440558 Business Name I Collier County Board of County Commissioners Business fax number Business phone number 239-252-8516 Mailing address 3299 Tamiami Trail East Ste 700 ! cny Naples state FL Z1Pcode 34112 I authorize Direct Deposit Section to verify with the Financial Institution the accuracy of fire account infwmntkm provided. l aut mdma Ow State of Florida to Initiate credit entries and, if necessary, a debit entry in order to reverse a credit entry made In error in accordance with NACHA rules. i authorize these payment instructions and accept the terms and conditions for Electronic Funds Transfer payrnents on the reverse side of this form. Authorized Signature Derek M. Johnssen Title Finance Director Primed Name Derek Johnssen Date Email address revenue@coliierclerk.00rn Finandai Institution name First Florida Integrity Bank Type of Account (check one) El L Checking t Savings Account Name BCC ConcentrflWn Routing Number 1 t] 1 d 1 7 a f 2. 6 3 2 5 I Customer Account Number 1056407 ❑ Check this box if you do not want to receive by mail a paper copy of Wr Remittance Advice after funds are deposited in your designated account, this information is available online at htt fiair.dbf.state.fl.vs drs ub2lcvnh sthtm. Secticrt 3: Anandal Institution have verified that the account and transit -routing numbers provided above are correct. I have further verified that the person signing as the payee is an authorized sI er an the account specifled above. Representative Name Beth A. DeAngelis Representative i I Signature Title of Representative Treasury Operabons AdrNnistraire Anial•rrt Date W29/2020 Rusiness fax num 239-325-3791 Business phone number Business 239-325-3734 Mailing address _ 3560 Kraft Rd Naples I state FL ZIP code 34105 City Section 4: international ACH Transactions Check this box If your funds are deposited In a u.S. financial institution and the entire amount is subsequently forwarded to a ❑ financial institution in a foreign country. See the instruction page For further information on International AC Transactions For Florida Department of Financial Services Use On Send the ORIGINAL form to the address below Department at l:inanclalServices Direct Deposit Section 2DO East Gaines Street Tallahassee, Florida 32399-0359 bM: COSAP: FC VMP: VV-. VB. L We: APPR: Comments: DFS-AI-26E rev 6/2014 8/19/2021 httpsJ/www.dosgrants.com/GrantApplication/PrintPreview?gid=11240 R. Annual Plan of Service (Due 1211) Page 18of22 This component of the application is due by December 1. Following the October 1 deadline, your application will be returned to add the remaining components as needed due December 1. The Annual Plan of Service should include the goals, objectives, and activities that will be supported for the application year. The Annual Plan of Service must be approved or adopted by the library's governing body. Upload the Annual Plan of Service and evidence of adoption or approval to this application. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. Help 1. Annual Plan of Service * Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 2.1. 3. Notes https://www.dosgrants.com/GrantApplication/PrintPreview?gid=11240 21126 Addendum to the Collier County Public Library 2018-2022 Strategic Plan 2021-2022 Annual Plan of Service ENGAGE Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. Goal 1: Stimulate imagination through reading, viewing, and listening. Division Objectives Action Items Completion Date Performance Measures Objective 1. Increase the overall 1.1 Self -directed team maintains system -wide 1.1 09/30/2022 1.1 Promotional materials are visibility of the collection system- protocols to ensure best practices in display and reviewed in a timely manner wide with an emphasis on marketing. according to Standard Operating promotion through creative and Procedures (SOP). intelligent displays. 1.1 SOP is reviewed at least annually and updated as needed. Objective 2. Use available data 2.1 Collection Development Team will work 2.1 09/30/2022 2.1 Written phased funding plan analytics and collection analysis directly with Director to establish multi -year 2.2 09/30/2022 is aligned with eBook and print tools to assess the relevance of budgetary requirements to continue to increase collection needs to guide library collections, programs and collection inventory up to AUIR standards of collection development budget. services to ensure appropriate 1.87 items per capita. 2.2 eBook/eAudio collection annual allocation of funds. 2.2 State Aid to Libraries Grant funds are inventing increased by a minimum allocated each year for eBook/eAudio collection of 5% over FY21. development. Objective 3. Develop the image of 3.1 Library Marketing Team will work with PSD 3.1 06/01/2022 3.1 Library will be regularly visible CCPL as a source of high quality, free and CCR team members to annually review 3.2 09/30/2022 through various multi -media programs, services, and resources Library marketing plan. outlets, including newspapers, for the community. 3.2 Library Marketing Team will identify, radio, social media, etc. purchase, and maintain an inventory of 3.2 Promotional materials appropriate promotional materials for outreach. purchased and available for outreach. Page 1 of 10 Objective 4. increase county, state, 4.1 Marketing Librarian will reach out and 4.1 06/01/2022 4.1 Database of county and and community partnerships to network with county and agency agency "experts" and partnerships expand the library's image as a departments/divisions. will be generated for Library gateway to learning and knowledge. programming and Updated regularly. Goal 2: Provide comfortable, safe, and welcoming spaces for people of all ages, cultures, and backgrounds to connect with others and to engage in individual pursuits. Division Objectives Action Items Completion Date Performance Measures Objective 1. Solicit patron and staff 1.1 Expand Qualtrics surveys to include new 1.1 09/30/2022 1.1 Surveyed 10% of population feedback to assess patron projects and initiatives. 1.2 09/30/2022 base in FY22. satisfaction and the quality of the 1.2 O.A/QC Team will analyze survey results and 1.2 Corrective actions and patron experience. provide feedback/direction to targeted staff. enhancements made based on 2.1 04/01/2022 survey results. 2.1 Request new Friends funding Objective 2. Provide library services 2.1 Maintain quality public programming with and programs that reflect the Friends partnership and support. 2.2 09/30/2022 for FY23 during budget cultural diversity of the community. 2.2 Provide culturally diverse programming 2.3 09/30/2022 development. through community partnerships. 2.2 A minimum of 12 culturally 2.3 Develop programming to target Millennials, diverse programs offered system - teens, and other identified underserved wide throughout the year. populations. 2.3 Develop and implement a minimum of 4 new programs. Objective 3. Develop a 3.1 Self -directed team continues to work with 3.1 09/30/2022 3.1 identify possible job comprehensive staff training and the Director to identify needed training and job classifications that would benefit professional development program titles for career progression development in from career progression plans. including regular communication light of current/new pandemic protocols. with staff regarding information about library and County initiatives, activities, and events. Page 2 of 10 Objective 4. Use available data analytics to identify library facilities for the development of quiet areas, reading rooms, makerspaces, and "hubs". 4.1 Complete a Library Master Plan study. 4.1 09/30/2022 4.1 Hire a consultant t❑ initiate and conduct a master plan study. Goal 3: Customize hours, spaces, services and collections to meet community needs. Division Objectives Action Items Completion Date Performance Measures Objective 1. Apply data analytics, 1.1 Gather patron comments of expanded 1.1 09/30/2022 1.1 Library patrons surveyed. branch by branch, to ensure more service models developed in response to 1.2 09/30/2022 1.2 Percentage of collection relevant collections, programs, pandemic through a Clualtrics customer expenditures is in line with services, hours, and space satisfaction survey. collection usage. utilization. 1.2 Collection acquisitions balanced in proportion to actual use. Objective 2. Evaluate the condition 2.1 Collection Management Team will finalize a 2.1 09/30/2022 2.1 Collection Management Policy of the collection and develop a revised system -wide Collection Management approved by the Library Advisory comprehensive collection Policy. Board. development and management program. Objective 3. Develop and 3.1 Collection Management Team and 3.1 06/01/2022 3.1 Metrics and reporting implement new metrics by Marketing Team will use metrics. mechanisms are used by staff to educating staff in measuring develop appropriate services and outcomes increasing the library's acquire resources to meet ability to match community need to community needs. library service. Page 3 of 10 Goal 4: Build public awareness and engagement through strategic marketing. Division Objectives Action Items Completion Date Performance Measures Objective 1. Develop and 1.1 Library Marketing Team will work with PS❑ 1.1 06/01/2022 1.1 Library will be regularly implement comprehensive and CCR team members to annually review visible through various multi - marketing plans to raise public Library marketing plan. media outlets, including awareness of the resources and newspapers, radio, social media, services improving library etc. positioning in the community. Objective 2. develop and support 2.1 Library Marketing Team will identify and 2.1 09/30/2022 2.1 Programming offered or community relations efforts through develop two new partnership opportunities. resources expanded for patrons key partnerships and strategically based on new partnerships. pursuing opportunities to promote the library at community events. Objective 3. Utilize a variety of 3.1 Library Marketing Team and individual 3.1 09/30/2022 3.1 Each library will submit traditional marketing mediums and libraries will provide regular material for information, pictures, and video social media platforms to target marketing. for marketing distribution on a specific audiences and reach the weekly basis. broadest possible audiences. EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities. Goal 1: Provide connection to the online world. Division Objectives Action Items Completion Date Performance Measures Objective 1. Provide public use computers, printers, and scanners. 1.1 Maintain public accessibility to computers, printers, scanners, and faxing services. 1.1 09/30/2022 1.1 Increase use of copier/printers/scanners/fax. Page 4 of 10 Objective 2. Provide high-speed 2.1 Maintain and enhance high-speed and WiFi 2.1 09/30/2022 2.1 WiFi and Zscaler and WiFi access to the Internet with access. 2.2 09/30/2022 configurations routinely no unnecessary restrictions or fees. 2.2 Printing and copying fees are appropriately monitored to maintain balanced between public demand and cost consistent bandwidth and feasibility. patron access to website resources. 2.2 Printing/copying fees match public demand and provide best value. Objective 3. implement self -pay 3.1 Confirm PCI compliance of self check-out 3.1 03/01/2022 3.1 Certification of compliance features of the self check-out machines. 3.2 09/30/2022 is obtained. machines. 3.2 Work with OVS Fiscal Team and IT Division 3.2 Credit card feature is to establish accountability and best practices for enabled for patron use at self self -pay with credit cards. check-out machines. Goal 2: Emphasize 215t century iiteracies including information, finance, and health in library programs. Division Objectives Action Items Completion Date Performance Measures Objective 1. Provide library services, 1.1 Increase patron usage of online resources. 1.1 09/30/2022 1.1 Increase online access by materials and programs to increase 1.2 Provide system -wide technology 1.2 09/30/2022 1% over FY20 (2,609,052). the digital literacy of the programming and access to new technology 1.2 Maintain a minimum of 20 community. programs per year system -wide. Objective 2. Develop programs and 2.1 Identify training opportunities for staff to 2.1 09/30/2022 2.1 Staff will attend a minimum services to foster innovation and develop best practices in S.T.E.A.M. 2.2 09/30/2022 of three webinars, trainings, or creativity to support science, 2.2 Increase S.T.E.A.M. based programming and conference sessions. technology, engineering, arts and services. 2.2 Maintain S.T.E.A.M. based math (S.T.E.A.M.) skills. programming at a minimum of 12 programs per year system- wide. Page 5 of 10 Objective 3. Use available data 3.1 Survey individual libraries to ensure 3.1 09/30/2022 analytics to determine appropriate technology, health and financial 3.2 09/30/2022 resources needed at each branch to information needs are being met. help develop 215Y century literacy 3.2 Continue to develop and provide skills. appropriate 215t century literacy programs. Goal 3: Leveraee Dartnershins to Drovide accessibility to new technology. 3.1 Minimum of 100 surveys completed per library. 3.2 Provide a minimum of 20 programs per year across the system addressing 215t century literacies. Division Objectives Action Items Completion Date Performance Measures Objective 1: Expand the library 1.1 Partner with the Southwest Florida Library 1.1 09/30/2022 1.1 Provide a minimum of 10 experience to include makerspaces, Network and Friends of the Library to have 3D programs system -wide per year. learning commons, and non- printing, coding, and robotics programs. traditional materials. 2.1 Self -directed Design Team will work Objective 2: Use available data 2.1 09/30/2022 2.1 Recommendations available analytics to identify library facilities through Master Plan Study process to identify for FY23 budget development. for the development of "hub" libraries easily re -purposed as technology technology libraries. "hubs". EDUCATE Collier County Public Libraries advance the educational priorities of our communities. Goal 1: Sunnort early learning to promote school readiness. Division Objectives Action Items Completion Date Performance Measures Objective 1. Provide parents and 1.1 Participate in the State Summer Reading 1.1 09/30/2022 1.1 Increased participation in caregivers with quality story times, Program. 1.2 09/19/2022 summer reading and training and materials which 1.2 Youth Services Team will continue system- programming by 10% over FY21 encourage them to talk, sing, write, wide early literacy programming initiatives. (1,886) and play with their children. 1.2 Summer Reading Program includes pre -literacy Peewee program for toddlers and pre - readers. Page 6 of 10 Objective 2. Make accessible 2.1 Budget and enable youth services staff to 2.1 10/01/2021 2.1 Training budget for FY22 was training for staff that reinforces the attend training. 2.2 09/30/2022 established. library's early learning strategies. 2.2 Ensure youth services staff share 2.2 Youth Services staff will share knowledge learned and implement best training knowledge and best practices in programming. practices learned during their quarterly Youth Service Team Meetings. Objective 3. Provide easy access to 3.1 Maintain youth service page on website. 3.1 09/30/2022 3.1 Highly visible, easily accessed early literacy materials, websites, 3.2 Early literacy strategies are shared with 3.2 09/30/2022 youth service page on library information and programs for parents and caregivers during programs. website. parents and caregivers. 3.2 Early literacy strategies are made available as a handout. Objective 4. Continue to investigate 4.1 Youth Services Team will research and 4.1 02/01/2022 4.1 Recommendations available and invest in technology, resources, recommend early literacy technology, for FY23 budget development. and tools that support early learning resources, and tools to expand the library's strategies. services. Objective S. Expand the library's 5.1 Youth Services staff to regularly update and 5.1 06/01/2022 5.1 Childcare facility database outreach to childcare facilities maintain list of childcare facilities serving at -risk 5.2 09/30/2022 regularly updated and maintained. serving at -risk and underserved and underserved populations. 5.2 Minimum of 10 outreaches populations. 5.2 Youth Services staff will work with conducted duringFY22. Marketing on outreach opportunities. Goal 2: Provide resources and information needed for the academic success of students in public, private, home schools, trade Schools, and higher education. Division Objectives Action Items Completion Date Performance Measures Objective 1. Regularly attend 1.1 Youth Services staff and branch managers 1.1 09/30/2022 1.1 A minimum of 6 community community school events to will attend Literacy Nights, open house, and school events will be attended promote library services and gain other school events. during FY22. insight into community needs. Page 7 of 10 Objective 2. Provide and promote 2.1 Market access to BrainFuse through 2.1 09/30/2022 2.1 BrainFuse promotions are online homework assistance. community events, social media, and other readily available. Increased usage targeted mediums. by 5%. Objective 3. Work with public and 3.1 Promote the 2022 Summer Reading 3.1 06/01/2022 3.1 Minimum of 10 school/parks private school media specialists and Program through outreaches to schools and outreach activities to promote the classroom teachers to foster a love parks. 2022 Summer Reading Program. of reading through book talks, class visits to the library, and creative programming. Goal 3: Support personal growth and lifelong learning through high quality collections and programs. Division Objectives Action Items Completion Date Performance Measures Objective 1. Collaborate with 1.1 Maintain expand partnerships with United 1.1 09/30/2022 1.1 Further develop and maintain public, private, and nonprofit Way and County agencies. partnership programs system - partners to promote reading for wide for FY22. pleasure, expand self -directed learning opportunities and provide a variety of cultural experiences for all ages. Objective 2. Develop and manage 2.1 Collection Management Team will 2.1 09/30/2022 2.1 Regular patron feedback will library print and online collections implement approved Collection Management be collected, assessed, and to reflect patron demand. Policy. adjustments in print and online development will reflect community need. Page 8of10 Goal 4: Instruct people on developing information fluency skills to successfully search for, locate, evaluate, and effectively use information to meet their needs. Division Objectives Action Items Completion Date Performance Measures Objective 1. Develop and offer 1.1 Public Service Librarians will develop and 1.1 09/30/2022 1.1 Minimum of 4 programs in classes on how to navigate the implement appropriate technology training at FY22. Internet and electronic library the Senior Resource Center. resources, and to recognize authoritative sources. Objective 2. Create online tutorials 2.1 Public Services Librarians will work with the 2.1 09/30/2022 2.1 Online tutorials for OverDrive, to help users navigate library Marketing Team to maintain online tutorials for Hoopla, cloudLibrary, and the technology, online databases, and using ❑verDrive, cloudLibrary, library catalog, catalog are available via the other e-resources. Flipster, Hoopla, and other Library online library's website. resources. 2018-2022 Five Year Performance Measures ENGAGE Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. • Master of Library Science degreed librarians at 9 out of 10 libraries. • Minimum of six days of library service at 9 out of 10 libraries with appropriate balance of librarians and pars -librarians to maintain high quality service. ■ Technology "hubs" and quiet spaces at all libraries. • State of the art Integrated Library System (ILS) for circulation and collection management. • Print and a -book collections balanced to reflect patron demand. • Cultural and educational learning balanced across all libraries and offerings balanced to serve children through adults. EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities. • Fully developed partnerships and identified funding sources to ensure the library's status of free access to cutting edge technology and AUIR Level of Serve Standard (LOSS) for library materials. Page 9 of 10 • Identified libraries for re -purposing to meet the ever changing and growing demands of the communities served. • Expanded partnership with Senior Resource Center to include technology outreach and programming. • Ensure continued patron access to current technology, and free and open access to ideas, information, and content. • Initiate a study to develop 20-year master plan identifying areas for possible library growth. EDUCATE Collier County Public Libraries advance the educational priorities of our communities. • Fully developed partnership with Collier County Public Schools. • Partnerships with private schools, home schools, trade schools, and institutions of higher education. • Partnerships with daycare facilities serving at -risk and underserved populations. • Expanded partnership, to include outreach, with the Naples and Immokalee Jail Centers. The best strategic plans are dynamic, flexible tools for continuous improvement. With the Library's mission as the primary foundation, its vision as the ideal, and the County's Core Values as guides to decision making, the Collier County Public Library system will commit to a process that ensures accountability, versatility, and rational decision -making. Seeking out the needs and wants of Collier's residents and visitors through a community assessment was the first step. From there it is the Library's responsibility to develop an appropriate strategy to address current needs and plan for the future. The Library Advisory Board (LAB) and Public Services Department will have the primary responsibility to monitor the plan's goals and objectives and assess overall progress. Library staff will have the responsibility of overseeing implementation and consulting, and working with groups directly involved or affected by decisions. Through the course of implementation, new issues, challenges, and ideas will emerge. In a cyclical process Library staff and the LAB will measure progress, budget resources to maximize outcomes, and identify potential new areas that require action. In this way, both the strategic plan and annual plan of service will be constantly reviewed, evaluated, and updated. PENNY TAYLOR, BCC Chainnan ATTEST: Crystal K. Kinzel, Clerk LIM Deputy Clerk Date Approved as to form and legality Typed name and title Page 10 of 10 8/19/2021 https://www.dosgrants.com/GrantApplication/PrintPreview?gid=11240 S. Budget (Due 1211) Page 19of22 This component of the application is due by December 1. Fallowing the October 1 deadline, your application will be returned to add the remaining components as needed due December 1. Add the budget document(s) as applicable for the year starting on October 1. The budget must be adopted or approved by the library's governing body. If the budget document is a very large document, attach only the pages showing the library's budget. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. i)Help 1. Budget * Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 2.1. 3. Notes https://www.dosgrants.com/GrantApplicationIPrintPreview?gid=11240 22126 8/19/2021 https://www.dosgrants.com/GrantAppiication/PrintPreview?gid=11240 T. Summary Financial Report (Due 1211) Page 20of22 This component of the application is due by December 1. Following the October 1 deadline, your application will be returned to add the remaining components as needed due December 1. Part A* Local funds expended centrally on the maintenance and operation of a library during FY 2020 - 2021. Part B* Anticipated amount of local funds that will be expended centrally on the maintenance and operation of a library during FY 2021 - 2022. 3. Part C https://www.dosgrants.com/GrantApplicationIPrintPreview?gid=11240 23126 8/18/2021 https://www.dosgrants.com/GrantApplication/PrintPreview?gid=11240 U. Annual Statistical Report Form (Due 1211) Page21 of 22 This component of the application is due by December 1. Following the October 1 deadline, your application will be returned to add the remaining components as needed due December 1. 1. Annual Statistical Report Form This report solicits data on library activity during the previous fiscal year. The data is used for federal, state, and local reporting and comparison purposes. Libraries must submit the form electronically on a separate reporting site. All libraries are given a library identification number and password to access the reporting site. When the report has been submitted electronically, click "Report submitted online" AHelp . Link to online reporting site 2. Notes https:/Iwww.dosgrants.com/GrantApplication/PHntPreview?gid=11240 24126 8/19/2021 https://www.dosgrants.comIGrantApplicationIPrirttPreview?gid=11240 V. Review and Submit Page 22of22 1. Review and Submit O 1 hereby certify that I am authorized to submit this application on behalf of Collier County Public Library and that all information indicated is true and accurate. I acknowledge that my electronic signature below shall have the same legal effect as my written signature. I am aware that making a false statement or representation to the Department of State constitutes a third degree felony as provided for in s. 817.155, P.S., punishable as provided for by ss. 775.082, 775.083, and 775.084. 1.1. Signature (Enter first and last name) https://www.dosgrants.com/GrantApplication/PrintPreview?gid=11240 25/26 22-ST-08 Collier County Public Library STATE AID TO LIBRARIES GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA, DEPARTMENT OF STATE AND Collier County Board of County Commissioners for and on behalf of Collier County Public Library This Agreement is by and between the State of Florida, Department of State, Division of Library and Information Services, hereinafter referred to as the "Division," and the Collier County Board of County Commissionersfor and on behalf of Collier County Public Library, hereinafter referred to as the "Grantee." The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to Libraries Grant (CSFA 45.030) by the Division in the amount specified on the "Fiscal Year 2021-22 State Aid to Libraries Final Grants" document (which is incorporated as part of this Agreement and entitled Attachment B). The Division has the authority to administer this grant in accordance with Section 257, Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this agreement. In consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1. Grant Purpose. This grant shall be used exclusively for the "State Aid to Libraries Grant," the public purpose for which these funds were appropriated. a) The Grantee shall perform the following Scope of Work: In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount that is calculated and based upon local funds expended during the second preceding fiscal year for the operation and maintenance of the library. For this grant, the local expenditures shall have been made during the period October 1, 2019 - September 30, 2020. In order to be eligible to receive the grant funding, the Grantee shall manage or coordinate free library service to the residents of its legal service area for the period October 1, 2019 through June 30, 2022. The Grantee shall: o Have a single administrative head employed full time by the hbrary's governing body; o Provide free library service, including loaning materials available for circulation free of charge and providing reference and information services free of charge; o Provide access to materials, information and services for all residents of the area served; and o Have at least one library, branch hbrary or member library open 40 hours or more each week (excluding holidays or emergencies; between Sunday through Saturday, on a schedule determined by the library system) during the length of the agreement. State Aid to Libraries (Want A.tren-vit (Form DL..I&SA02) ( hapter 1 E3-2.ol 42)(a), Florida .Ndrrrnistr tiro Code. F.Nctivc ( 2020 Page: 1 t Packet Pg. 1188 b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded. Payment 1, DeliverablefTask 1 Payment wffl be a fixed price in the amount of 100% ofthe grant award for the period October 1, 2019 through June 30, 2022. The Cmurtee wtll: o Have expended funds to provide free library service during the period October 1, 2019 - September 30, 2020; o Provide an Expenditure Report and certification of Local Operating Expenditures for the period October 1, 2019 - September 30, 2020 only; o Provide documentation showing that at least one library, branch library or member library is open 40 hours or more each week (excluding holidays or emergencies; between Sunday through Saturday, on a schedule determined by the library system) during the length of the agreement; a Provide the Certification of Credentials for the Single Administrative Head; and o Provide a Certification of Hours, Free Library Service and Access to Materials. c) Grant funds shall be used for the operation and maintenance of the library. The allowable budget categories are: Personnel Services (salaries, wages, and related employee benefits provided for all persons employed by the reporting entity whether on full-time, part-time, temporary, or seasonal basis); Operating Expenses (expenditures for goods and services which primarily benefit the current period and are not defined as personal services or capital outlays); Non -Fixed Capital Outlay (outlays for the acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library budget). 2. Length of Agreement. This Agreement covers the period of October 1, 2019 to June 30, 2022, unless terminated in accordance with the provisions of Section 28 of this Agreement. This period begins with the start of the Grantee's second preceding fiscal year (October 1, 2019) and concludes with the end of the State of Florida's current fiscal year (June 30, 2022). 3. Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local funds expended by the Grantee during their second preceding fiscal year (October 1, 2019 — September 30, 2020) for the operation and maintenance of a library and shall not exceed the amount specified in Attachment B. 4. Contract Administration. The parties are legally bound by the requirements of this agreement. Each party's contract manager, named below, will be responsible for monitoring its performance under this Agreement and will be the official contact for each party. Any notice(s) or other communications in regard to this agreement shall be directed to or delivered to the other parry's contract manager by utilizing the information below. Any change in the contact information below should be submitted in writing to the contract manager within 10 days of the change. For the Division of Library and Information Services: Marian Deeney, Library Program Administrator Pace: 2 a Stato .Airs to N.Abraries {aatnt A trenxn( (C otm DI...1SiSA02) n Chapter I Ei 2.iil 42)(a), Florida :Administrative Cbde. Eflvctive 01-21)20 Packet Pg. 1189 Florida Department of State R.A. Gray Building Matz Station # 9D 500 South Bronough Street Tallahassee, FL 32399-0250 Phone: 850.245.6620 Email: marian.deeney@dos.myflorida.com For the Grantee: Rachel Hansen Collier County Public Library 2385 Orange Blossom Drive Naples Florida 34109-8840 Phone: 239.252.6141 Email: RacheLHansen@colliercountyfl.gov 5. Grant Payments. The total giant award shall not exceed the amount specified on the "Fiscal Year 2021-22 State Aid to Libraries Final Grants" doctament (Attachment B), which shall be paid by the Division in consideration for the Cn antee's ininirnmi performance as set forth by the terns and conditions of this Agreement. Payinenit will be a fixed price in the armirnt of 100% of the grant award as specified in Attachment B. Payment will be made in accordance with the completion of the Deliverables. 6. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant payments. All grantees wishing to receive their award through EFT must submit a Vendor Direct Deposit Authorization form (form riun ber DFS-AI-26E, rev 6/2014), incorporated by reference, to the Florida Department of Financial Services. If EFT has already been set up for your organization, you do not need to submit another authorization form unless you have changed bank accounts. To download this form visit myfloridacfo.com/Division/AA/Forins/DFS-Al-26E,p-df. The form also includes tools and information that allow you to check on payments. 7. Florida Substitute Form W 9. A completed Substitute Form W-9 is required from any entity that receives a payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services (DFS) must have the correct Taxpayer Identification Number (TIN) and other related information in order to report accurate tax information to the Internal Revenue Service (IRS). To register or access a Florida Substitute Form W-9 visit flvendor.myfloridacfo.com/. A copy of the Grantee's Florida Substitute Form W-9 must be submitted by the Grantee to the Division before or with the executed Agreement. 8. Financial Consequences. The Department shall apply the following financial consequences for failure to perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and 287.058, Florida Statutes: The Department shall require the return of the award in a prorated amount based upon the percentage of time that the library failed to perform the minimum level of services. The prorated reduction will be in the same percentage as the percentage of time that the library was not providing minimum level of services. a 9. Credit 11ne(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid Page: 3 State Aid to L ibi-ciries (rant Agirctwnt (I'omi DL.ISISA0i2) .C, (.11aptcr i Fi-,.ttl )(2)(a); Florida Adminisnaziivc todc. EAcctivc 03-2020 Packet Pg. 1190 to Libraries Grant funding for activities and publications supported by grant funds. Any announcements, information, press releases, publications, brochures, videos, webpages, programs, etc. created as part of a State Aid to Libraries Grant project must include an acknowledgment that State Aid to Libraries Grant funds were used to create them. Use the following text: "This project has been funded under the provisions of the State Aid to Libraries Grant program, administered by the Florida Department of State's Division of Library and Information Services." 10. Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services' Reference Guide for State Expenditures (as ofJanmry2020), incorporated by reference, which are available online at hUsJ ww m)floridacfo com/division/aa/manuals/documents/ReferenceGuideforStateExpenditures pdf Grant funds may not be used for the purchase or construction of a library building or library quarters. 11. Travel Expenses. The Grantee must pay any travel expenses, from grant or local matching funds, in accordance to the provisions of Section 112.061, Florida Statutes. 12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida Statutes, the Grantee shall refund to the State of Florida any balance of unobligated funds which has been advanced or paid to the Grantee. In addition, funds paid in excess of the amount to which the recipient is entitled under the terms and conditions of the agreement must be refunded to the state agency. Further, the recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. Expenditures of state financial assistance must be in compliance with the laws, rules and regulations applicable to expenditures of State funds as outlined in the Department of Financial Service's Reference Guide for State Expenditures (as of January 2020) (hhUs•/]mn myfloridacfo com/division/aa/manuals/documents/ReferenceGuideforStateExpendkures pdf), incorporated by reference. 13. Repayment. All refunds or repayments to be made to the Department under this agreement are to be made payable to the order of "Department of State" and mailed directly to the following address: Florida Department of State, Attention: Marian Deeney, Division of Library and Information Services, 500 South Bronough Street, Mail Station #913, Tallahassee, FL 32399. In accordance with Section 215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of $15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater. 14. Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant to Section 215.97, Florida Statutes. See Attachment A for additional information regarding this requirement. If a Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it did not expend at least $750,000 in state financial assistance, it must submit a Financial Report on its operations pursuant to Section 218.39, Florida Statutes within nine months of the close of its fiscal year. Page: 4 a State .Aid to Libraries (aunt Azrrenrnt (Form 1:ri..1SISAtQ) eTy t. haptcr I B-F.iit i(Z)(ai, Florida Adrrinistnrtive Cod:;, l,Nctivc Q 2t17..t1 Packet Pg. 1191 15. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other records, including electronic storage media pertinent to the Project, shall be retained for a period of five (5) fiscal years after the close out of the grant and release of the audit. If any litigation or audit is initiated or claim made before the expiration of the five-year period, the records shall be retained for five fiscal years after the litigation, audit or claim has been resolved. 16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized representative of the State of Florida for inspection at reasonable times for the purpose of making audits, examinations, excerpts and transcripts. 17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials made or received by the Grantee that are subject to the provisions of Chapter 119, Florida Statutes, known as the Florida Public Records Act. The Grantee must immediately contact the Division's Contract Manager for assistance if it receives a public records request related to this Agreement. 18. Noncompliance. Any Grantee that is not following Florida statutes or Hiles, the term of the grant agreement, Florida Department of State (DOS) policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other administrative requirementss for other Division of Library and Infonvation Services grams or grants from any other DOS Division will be in noncompliance status and subject to the DOS Grants Con>pliance Procedure. DOS Divisions include the Division of Arts and Culture, the Division of Historical Resources, the Division of Elections and the Division of Library and Information Services. Grant compliance issues mist be resolved before a grant award agreement may be executed and before grant payments for arty DOS gim may be released. 19. Accounting Requirements. The Grantee must maintain an accounting system that provides a complete record of the use of all grant funds as follows: a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt, maintenance and expenditure of state funds; b) Accounting records must adequately identify the sources and application of funds for all grant activities and must classify and identify grant funds by using the same budget categories that were approved in the grant application. If Grantee's accounting system accumulates data in a different format than the one in the grant application, subsidiary records must document and reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division; c) An interest -bearing checking account or accounts in a state or federally chartered institution may be used for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget; d) The name of the account(s) must include the grant award number; e) The Grantee's accounting records must have effective control over and accountability for all funds, property and other assets; and f) Accounting records must be supported by source documentation and be in sufficient detail to allow for a proper pre -audit and post -audit (such as invoices, bills and canceled checks). Page: 5 d a E CO) O Q U c d E ar d a c M c a� E �a a Stag .Aid m Libraries Ceanr Am mn( (C'mill [:)1...lS,'SA02) Chapter I B ;± of 42)(a), Florida Adrrinistrrtivc 0-de. E icctivc 4.1_2020 d Packet Pg. 1192 20. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement are contingent upon an annual appropriation by the Florida Legislature. In the event that the state funds upon which this Agreement is dependent are withdrawn, this Agreement will be automatically terminated and the Division shall have no further liability to the Grantee beyond those amounts already expended prior to the termination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to those funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced accordingly. 21. Lobbying. The Grantee will not use any grant funds for lobbying the state legislature, the state judicial branch or any state agency. 22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers, agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors and not as officers, agents or employees of the state. The Grantee is not entitled to accrue any benefits of state employment, including retirement benefits and any other rights or privileges connected with employment by the State of Florida. 23. Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee must take the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be considered or permitted to be agents, servants, joint venturers or partners of the Division. 24. Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee, its agents, servants or employees; nor may the Grantee exclude liability for its own acts, omissions to act or negligence to the Division. a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and property damage arising out of activities related to this Agreement by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall indemnify and hold the Division harmless from any and all claims of any nature and shall investigate all such claims at its own expense. If the Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this Section. b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity or increases the limits of its liability by entering into this Agreement. c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this Agreement. d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the project. The Grantee may subcontract as necessary to perform the services set forth in this Agreement, including entering into subcontracts with vendors for services and commodities, provided that such subcontract has been approved in writing by the Department prior to its execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses Pag: 6 State Aid to Libraries (leant Agivenxnii (Pomi DI...iS/SAil2) (liapirr IG.1-R.01 ](2xa), Florida Administrative Cede. Eflective 0 2020 Packet Pg. 1193 or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. 25. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict conformity with all applicable laws and regulations of the local, state and federal law. For consequences of noncompliance, see Section 18, Noncompliance. 26. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement or against any applicant for employment because of race, color, religion, gender, national origin, age, handicap, pregnancy or marital status. The Grantee shall insert a similar provision in all of its subcontracts for services under this Agreement. 27. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold subsequent payments and/or will terminate this agreement if the Grantee improperly expends and manages grant funds; fails to prepare, preserve or surrender records required by this Agreement; or .otherwise violates this Agreement. 28. Termination of Agreement. The Division will terminate or end this Agreement if the Grantee fails to fulfill its obligations herein. In such event, the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days from the date of receipt to cure its violation. If the violation is not cured within the stated period, the Division will terminate this Agreement. The notice of violation letter shall be delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a method that provides proof of receipt. In the event that the Division terminates this Agreement, the Grantee will be compensated for any work completed in accordance with this Agreement prior to the notification of termination if the Division deems this reasonable under the circumstances. Grant funds previously advanced and not expended on work completed in accordance with this Agreement shall be returned to the Division, with interest, within thirty (30) days after termination of this Agreement. The Division does not waive any of its rights to additional damages if grant funds are returned under this Section. 29. Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruing to either party upon breach or violation by either party under this Agreement shall impair any such right, power or remedy of either party; nor shall such delay or omission be construed as a waiver of any such breach or default or any similar breach or default. 30. Non -Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights, duties or obligations under this Agreement without the prior written consent of the Division, which shall not unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the project. If the Division approves a transfer of the Grantee's obligations, the Grantee shall remain liable for all work performed and all expenses incurred in connection with this Agreement. In the event the Legislature transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section 20.06, Florida Statutes or otherwise, the rights, duties and obligations under this Agreement shall be transferred to the succeeding governmental agency as if it was the original party to this Agreement. a 31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide ... . ......... ...._............... Page: 7 1 State Aid to Libraries Ount A�trement (Fomi t)LIS1SAii2) Uiapwr I B-2.011(2)(a), Florida Administriiivc (We. ENctive 03-M20 Packet Pg. 1194 maximum open competition when procuring goods and services related to the grant -assisted project in accordance with Section 287.057, Florida Statutes. a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use the applicable procurement method described below: 1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not exceed $2,500 do not require competition and may be conducted at the Grantee's discretion. 2. Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing between $2,500 and $35,000 require informal competition and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may be procured by either Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. 32. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest described in Sections 112.311 through 112.326, Florida Statutes and affirms that it will not enter into or maintain a business or other relationship with any employee of the Department of State that would violate those provisions. The Grantee further agrees to seek authorization from the General Counsel for the Department of State prior to entering into any business or other relationship with a Department of State Employee to avoid a potential violation of those statutes. 33. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the Grantee and of any legal entity that succeeds to the obligations of the Division of Library and Information Services. 34. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered a violation of Section 274A (a) of the Immigration and Nationality Act (8 USC 1324(a) (as of April 2019)), incorporated by reference. If the Grantee knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. 35. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder will remain in full force and effect, and such term or provision shall be deemed stricken. 36. Americans with Disabilities Act. All programs and facilities related to this Agreement must meet the standards of Sections 553.501-553.513, Florida Statutes and the Americans with Disabilities Act of 1990 (adL= (as of January 2020)), incorporated by reference). 37. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance with the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be in Leon County, Florida. Page: 8 State .Aid to 1..ibiam ries 0-ant A-Wecm (Form DL_1S'SA02) 0 Clapier 111-2.011(210, Florida Adrrioist ative Code. L::L➢ dive W-2.020 Packet Pg. 1195 38. Entire Agreement. The entire Agreement of the parties consists of the following documents: a) This Agreement b) Florida Single Audit Act Requirements (Attachment A) c) Fiscal Year 2021-22 State Aid to Libraries Final Grants (Attachment B) The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its requirements. Grantee: Chair of Governing Body or Chief Executive Officer Typed name and title Date Clerk or Chief Financial Officer Typed name and title Date Department of State Amy L. Johnson, Director Division of Library and Information Services DMartment of State, State of Florida Date Witness Date CRYSTAL K. KINZEL, CLERK Approved -as td-turn and legality Page: 9 State Aid to t.ibratrie, Ounr A*trowit kForm DL.tS,'SA02} BY: Assistant County Attorney Packet Pg. 1196 h�; ` !4 ATTACHMENT A FLORIDA SINGLE AUDIT ACT REQUIREMENTS FA9104 2: 01111 R 01 WIW The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or monitoring by the Department of State as described in this Addendum to the Grant Award Agreement. Monitoring In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see Audits below), monitoring procedures may include, but not be limited to, on -site visits by Department of State staff, limited scope audits as defined by 2 CFR 2 §200.425, or other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of State. In the event the Department of State determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department of State staff to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General. Part I: Federally Funded This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR §200.90, §200.64, and §200.70. 1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program - specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements. Exhibit 1 to this agreement lists the federal resources awarded through the Department of State by this agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources of federal awards, including federal resources received from the Department of State. The determination of amounts of federal awards expended should be in accordance with the guidelines established by 2 CFR 200.502-503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR 200.514, will meet the requirement of this Part. 2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR 200.508-512. 3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements. If the recipient expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements, the cost of the audit must be 10 State Aid to Libraries Ount Agtremoni (Form [)I 1 '5A02) ^^ t'hapicr I B 2-0I )(2)(A), Florida Administriiive (kale. Eflcctive 0'3-202.0 ,1Rr Packet Pg. 1197 paid from non-federal resources (i.e. the cost of such an audit must be paid from recipient resources obtained from other than federal entities). Part II: State Funded This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2) F.S. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017 and thereafter), the recipient must have a state single or project -specific audit for such fiscal year in accordance with Section 215.97, F.S. ; Rule Chapter 69I-5 F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. EXHIBIT 1 to this agreement indicates state financial assistance awarded through the Department of State by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of State, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or pass -through awards and resources received by a nonstate entity for federal program matching requirements. 2. For the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies with the requirements of Section 215.97(8), F.S. This includes submission of a financial reporting package as defined by Section 215.97(2) F.S. , and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. 3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending June 30, 2017 and thereafter), an audit conducted in accordance with the provisions of Section 215.97, F.S., is not required. In the event that the recipient expends less than $750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, F.S., the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this agreement and the interpretation of compliance issues. State of Florida Department Financial Services (Chief Financial Officer) hU://www,i-nyflotidacfo.com/ State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act) hU://www.leg,state.fl.us/ Part III: Report Submission 1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and required by PART I of this agreement shall be submitted, when required by 2 CFR 200.512, by or on behalf of the recipient directly to each of the following: A. The Department of State via the DOS Grants Systemat las0dos/dos .coin B. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.6 and section 200.512 Page: 11 Statc .Aid to Librarics (aunt A,wenxnt (Form [:) JSiSA02) t_ (liapter 1 [3-2.01 ](2)(a), Florida Adrrinistnitive 0,dc. t:flcctive 03- 020 D' Packet Pg. 1198 The FAC's website prides a data entry system and required forms for submitting the single audit reporting package. Updates to the location of the FAC and data entry system may be found at the OMB website. 2. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department of State via the DOS Grants System at bM2s:///dosgants.cotn B. The Auditor General's Office at the following address: Auditor General Local Government Audits/342 Claude Pepper Building, Room 401 111 West Madison Street Tallahassee, Florida 32399-1450 3. Any reports, management letter, or other information required to be submitted to the Department of State pursuant to this agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, as applicable. 4. Recipients, when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200, Subpart F - Audit Requirements or Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. Part IV: Record Retention 1. The recipient shall retain sufficient records demonstrating its compliance with the terms of the award(s) and this agreement for a period of five years from the date the audit report is issued, and shall allow the Department of State, or its designee, the CFO, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of State, or its designee, the CFO, or Auditor General upon request for a period of at least three years from the date the audit report is issued, unless extended in writing by the Department of State. Pale: 12 State, Aid to Libraries (giant Agtrenrnt (Form DL_Is;SA02) Chapter IB-2.ilt )(21(a), Florida Ad mitt istrat ive (.:ode. Efl(,Ctive O3 2020 Packet Pg. 1199 EXHIBIT — I FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Not applicable. COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Not applicable. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: MATCHING RESOURCES FOR FEDERAL PROGRAMS: Not applicable. SUBJECT TO SECTION 215.97, FLORIDA STATUTES: Florida Department of State, State Aid to Libraries; CSFA Number. 45.030 Award Amount: See Attachment B. COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: The compliance requirements of this state project may be found in Part Four (State Project Compliance Requirements) of the State Projects Compliance Supplement located at htWs;LUps.fldfs.com/fsaa/. Page: 13 Sate Aid to Libraries Ciant A tretirm (Form DI...IS/SA02) Ompter 11.3-<'..lil 1(21(a), Florida Adn iniv ative (:ode. Effixtive 03-1,020 6' Packet Pg. 1200 ATTACHMENT B Fiscal Year 2021-22 State Aid to Libraries Final Grants Page: 14 State Aid to Libratiet, Ount Agivenuit (F(,miDLI&,"SAI)2) Chapicr I B-2.01 42)(a), Florida Adminismitive (We, Efiective 01-020 0,1 Packet Pg. 1201 Division of Library and Information Services 16.D.8.b FY2021-22 Estimated Grants 6/28/2021 2021-22 Estimated Grants COUNTY OPERATING GRANT EQUALIZATION GRANT TOTAL GRANT: Operating and Equalization ALACHUA $ 368,236 $ - $ 368,236 BAKER $ 2,958 $ 45,449 $ 48,407 BAY $ 53,793 $ - $ 53,793 BRADFORD $ 8,703 $ 267,210 $ 275,913 BREVARD $ 386,660 $ - $ 386,660 BROWARD $ 1,256,649 $ - $ 1,256,649 CALHOUN $ 6,924 $ 214,832 $ 221,756 CHARLOTTE $ 95,061 $ - $ 95,061 CITRUS $ 61,077 $ - $ 61,077 CLAY $ 77,339 $ - $ 77,339 COLLIER $ 163,954 $ - $ 163,954 COLUMBIA $ 18,527 $ 538,031 $ 556,558 DESOTO $ 3,528 $ 53,393 $ 56,921 DIXIE $ 2,528 $ 39,110 $ 41,639 DUVAL $ 667,367 $ - $ 667,367 ESCAMBIA $ 103,627 $ - $ 103,627 FLAGLER $ 23,764 $ - $ 23,764 FRANKLIN $ 3,851 $ 58,141 $ 61,993 GADSDEN $ 10,835 $ 329,967 $ 340,802 GILCHRIST $ 2,691 $ 41,487 $ 44,178 GLADES $ 1,207 $ 18,636 $ 19,844 GULF $ 2,965 $ 45,020 $ 47,985 HAMILTON $ 8,465 $ 260,196 $ 268,660 HARDEE $ 3,950 $ 59,968 $ 63,918 HENDRY $ 9,686 $ 145,762 $ 155,448 HERNANDO $ 44,851 $ 538,031 $ 582,882 HIGHLANDS $ 14,787 $ 210,976 $ 225,763 HILLSBOROUGH $ 870,897 $ - $ 870,897 HOLMES $ 931 $ 14,428 $ 15,360 INDIAN RIVER $ 76,272 $ - $ 76,272 JACKSON $ 7,342 $ 111,628 $ 118,970 JEFFERSON $ 9,045 $ 279,456 $ 288,501 LAFAYETTE $ 1,167 $ 18,143 $ 19,310 LAKE $ 178,346 $ - $ 178,346 Packet Pg. 1202 Division of Library and Information Services 16.D.8.b FY2021-22 Estimated Grants 6/28/2021 County Operating Grant Equalization Grant Total Grant: Operating and Equalization LEE $ 573,401 $ - $ 573,401 LEON $ 115,054 $ - $ 115,054 LEVY $ 4,147 $ 62,584 $ 66,731 LIBERTY $ 2,257 $ 70,163 $ 72,419 MADISON $ 7,534 $ 232,431 $ 239,965 MANATEE $ 153,912 $ - $ 153,912 MARION $ 108,305 $ - $ 108,305 MARTIN $ 85,201 $ - $ 85,201 MIAMI-DADE $ 1,313,906 $ - $ 1,313,906 MONROE $ 66,810 $ - $ 66,810 NASSAU $ 28,710 $ - $ 28,710 OKALOOSA $ 72,120 $ - $ 72,120 OKEECHOBEE $ 6,862 $ 102,303 $ 109,166 ORANGE $ 897,956 $ - $ 897,956 OSCEOLA $ 156,543 $ - $ 156,543 PALM BEACH $ 795,262 $ - $ 795,262 PASCO $ 142,705 $ - $ 142,705 PINELLAS $ 668,026 $ - $ 668,026 POLK $ 280,833 $ - $ 280,833 PUTNAM $ 10,978 $ 160,455 $ 171,433 SAINT JOHNS $ 115,517 $ - $ 115,517 SAINT LUCIE $ 96,755 $ - $ 96,755 SANTA ROSA $ 43,347 $ - $ 43,347 SARASOTA $ 244,082 $ - $ 244,082 SEMINOLE $ 135,049 $ - $ 135,049 SUMTER $ 56,826 $ - $ 56,826 SUWANNEE $ 24,932 $ 538,031 $ 562,963 TAYLOR $ 3,758 $ 57,294 $ 617052 UNION $ 2,906 $ 90,346 $ 93,252 VOLUSIA $ 344,188 $ - $ 344,188 WAKULLA $ 4,897 $ 74,765 $ 79,662 WALTON $ 17,236 $ - $ 17,236 WASHINGTON $ 7,530 $ 231,538 $ 239,068 Packet Pg. 12073 Division of Library and Information Services 16.D.8.b FY2021-22 Estimated Grants 6/28/2021 Municipality ALTAMONTE SPRINGS $ 8,921 S - $ 8,921 APALACHICOLA $ - BOYNTON BEACH $ 52,257 S $ 52,257 DELRAY BEACH $ 43,337 S $ 43,337 FORT MYERS BEACH $ 32,983 s - $ 32,983 HIALEAH $ 34,134 S - $ 34,134 INDIAN ROCKS BEACH $ S S LAKE PARK $ 7,657 $ $ 7,657 LAKE WORTH BEACH $ 7,974 S $ 7,974 LANTANA $ 3,703 S - $ 3,703 MAITLAND $ 13,579 S - $ 13,579 NEW PORT RICHEY $ 17,295 S - $ 17,295 NORTH MIAMI $ 21,200 S - $ 21,200 NORTH MIAMI BEACH $ 22,530 $ - $ 22,530 NORTH PALM BEACH $ 14,272 $ - $ 14,272 OAKLAND PARK $ 17,077 S - $ 17,077 PALM SPRINGS $ 20,140 $ - $ 20,140 RIVIERA BEACH $ 19,288 S - $ 19,288 SANIBEL $ 34,038 S - $ 34,038 WEST PALM BEACH $ 91,179 S - $ 91,179 WILTON MANORS $ 12,916 S - $ 12,916 WINTER PARK $ 51,292 $ 51,292 Subtotal $ 115661,299 $ 4,909,775 $ 16,5711074 Multicounty HEARTLAND $ 450,000 NEW RIVER $ 325,041 NORTHWEST REGIONAL $ 350,000 PAL PUBLIC LIBRARY COOPERATIVE $ 350,000 PANHANDLE PUBLIC LIBRARY COOPERATIVE $ 328,288 SUWANNEE RIVER REGIONAL $ 350,000 THREE RIVERS REGIONAL $ 328,387 WILDERNESS COAST $ 341,667 Total $ 2,8231383 Total $ 19,394,457 a Packet Pg. 1204 16.D.8.b FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORMATION SERVICES STATE AID TO LIBRARIES GRANT APPLICATION Certification of Hours, Free Library Service and Access to Materials The Collier County Board of County Con rissioners, governing body for the Collier County Public Library hereby certifies that the following statements are true for the time period October 1, 2019 through June 30, 2022: • Provides free Library service, including loaning materials available for circulation free of charge and providing reference and information services free of charge; • Provides access to materials, information and services for all residents of the area served; and • Has at least one library, branch library or member library open 40 hours or more each week (excluding holidays; between Sunday through Saturday, on a schedule detenrined by the library system). Sig omm PENNY TAYLOR, BCC Cham-nan ATTEST: Crystal K. K nzel, C6k Deputy Cleric Date Approved as to form and legality Jennifer A. Belpedio Assistant County Attorney Typed name and title �, E L Q Page: 1 Pig, Packet Pg. 1205 16.D.8.b Addendum to the Collier County Public Library 2018-2022 Strategic Plan 2021-2022 Annual Plan of Service ENGAGE Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives Goal 1: Stimulate imagination through reading, viewing, and listening. Division Objectives Action Items Completion Date Performance Measures Objective 1. Increase the overall 1.1 Self -directed team maintains system -wide 1.1 09/30/2022 1.1 Promotional materials are visibility of the collection system- protocols to ensure best practices in display and reviewed in a timely manner wide with an emphasis on marketing. according to Standard Operating promotion through creative and Procedures (SOP). intelligent displays. 1.1 SOP is reviewed at least annually and updated as needed. Objective 2. Use available data 2.1 Collection Development Team will work 2.1 09/30/2022 2.1 Written phased funding plan analytics and collection analysis directly with Director to establish multi -year 2.2 09/30/2022 is aligned with eBook and print tools to assess the relevance of budgetary requirements to continue to increase collection needs to guide library collections, programs and collection inventory up to AUIR standards of collection development budget. services to ensure appropriate 1.87 items per capita. 2.2 eBook/eAudio collection annual allocation of funds. 2.2 State Aid to Libraries Grant funds are inventing increased by a minimum allocated each year for eBook/eAudio collection of 5% over FY21. development. Objective 3. Develop the image of 3.1 Library Marketing Team will work with PSD 3.1 06/01/2022 3.1 Library will be regularly visible CCPL as a source of high quality, free and CCR team members to annually review 3.2 09/30/2022 through various multi -media programs, services, and resources Library marketing plan. outlets, including newspapers, for the community. 3.2 Library Marketing Team will identify, radio, social media, etc. purchase, and maintain an inventory of 3.2 Promotional materials appropriate promotional materials for outreach. purchased and available for outreach. Page 1 of 10 M aD a E Cn 0 a U c as (D ;v a� a c �a L 0 r c as E U �a a d Packet Pg. 1206 16.D.8.b Objective 4. Increase county, state, 4.1 Marketing Librarian will reach out and 4.1 06/01/2022 4.1 Database of county and and community partnerships to network with county and agency agency "experts" and partnerships expand the library's image as a departments/divisions. will be generated for Library gateway to learning and knowledge. programming and Updated regularly. Goal 2: Provide comfortable, safe, and welcoming spaces for people of all ages, cultures, and backgrounds to connect with others and to engage in individual pursuits. Division Objectives Action Items Completion Date Performance Measures Objective 1. Solicit patron and staff 1.1 Expand Qualtrics surveys to include new 1.1 09/30/2022 1.1 Surveyed 10% of population feedback to assess patron projects and initiatives. 1.2 09/30/2022 base in FY22. satisfaction and the quality of the 1.2 QA/QC Team will analyze survey results and 1.2 Corrective actions and patron experience. provide feedback/direction to targeted staff. enhancements made based on survey results. Objective 2. Provide library services 2.1 Maintain quality public programming with 2.1 04/01/2022 2.1 Request new Friends funding and programs that reflect the Friends partnership and support. 2.2 09/30/2022 for FY23 during budget cultural diversity of the community. 2.2 Provide culturally diverse programming 2.3 09/30/2022 development. through community partnerships. 2.2 A minimum of 12 culturally 2.3 Develop programming to target Millennials, diverse programs offered system - teens, and other identified underserved wide throughout the year. populations. 2.3 Develop and implement a minimum of 4 new programs. Objective 3. Develop a 3.1 Self -directed team continues to work with 3.1 09/30/2022 3.1 Identify possible job comprehensive staff training and the Director to identify needed training and job classifications that would benefit professional development program titles for career progression development in from career progression plans. including regular communication light of current/new pandemic protocols. with staff regarding information about library and County initiatives, activities, and events. G4,0 Page 2 of 10 Packet Pg. 1207 16.D.8.b Objective 4. Use available data 4.1 Complete a Library Master Plan study. 4.1 09/30/2022 4.1 Hire a consultant to initiate analytics to identify library facilities and conduct a master plan study for the development of quiet areas, reading rooms, makerspaces, and "hubs". Goal 3: Customize hours, spaces, services and collections to meet community needs. Division Objectives Action Items Completion Date Performance Measures Objective 1. Apply data analytics, 1.1 Gather patron comments of expanded 1.1 09/30/2022 1.1 Library patrons surveyed. branch by branch, to ensure more service models developed in response to 1.2 09/30/2022 1.2 Percentage of collection relevant collections, programs, pandemic through a Qualtrics customer expenditures is in line with services, hours, and space satisfaction survey. collection usage. utilization. 1.2 Collection acquisitions balanced in proportion to actual use. Objective 2. Evaluate the condition 2.1 Collection Management Team will finalize a 2.1 09/30/2022 2.1 Collection Management Policy of the collection and develop a revised system -wide Collection Management approved by the Library Advisory comprehensive collection Policy. Board. development and management program. Objective 3. Develop and 3.1 Collection Management Team and 3.1 06/01/2022 3.1 Metrics and reporting implement new metrics by Marketing Team will use metrics. mechanisms are used by staff to educating staff in measuring develop appropriate services and outcomes increasing the library's acquire resources to meet ability to match community need to community needs. library service. 01 Page 3 of 10 M m a E Cn 0 a U c as a� a� a c �a 'L^ V E V a Packet Pg. 1208 16.D.8.b Goal 4: Build public awareness and engagement through strategic marketing. Division Objectives Action Items Completion Date Performance Measures Objective 1. Develop and 1.1 Library Marketing Team will work with PSD 1.1 06/01/2022 1.1 Library will be regularly implement comprehensive and CCR team members to annually review visible through various multi - marketing plans to raise public Library marketing plan. media outlets, including awareness of the resources and newspapers, radio, social media, services improving library etc. positioning in the community. Objective 2. Develop and support 2.1 Library Marketing Team will identify and 2.1 09/30/2022 2.1 Programming offered or community relations efforts through develop two new partnership opportunities. resources expanded for patrons key partnerships and strategically based on new partnerships. pursuing opportunities to promote the library at community events. Objective 3. Utilize a variety of 3.1 Library Marketing Team and individual 3.1 09/30/2022 3.1 Each library will submit traditional marketing mediums and libraries will provide regular material for information, pictures, and video social media platforms to target marketing. for marketing distribution on a specific audiences and reach the weekly basis. broadest possible audiences. EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities. Goal 1: Provide connection to the online world. Division Objectives Action Items Completion Date Performance Measures Objective 1. Provide public use computers, printers, and scanners. 1.1 Maintain public accessibility to computers, printers, scanners, and faxing services. 1.1 09/30/2022 1.1 Increase use of copier/printers/scanners/fax. Page 4 of 10 M aD a E Cn 0 a U c a� E aD ;v a� a c �a L 0 c m U �a a C'No Packet Pg. 1209 16.D.8.b Objective 2. Provide high-speed 2.1 Maintain and enhance high-speed and WiFi 2.1 09/30/2022 2.1 WiFi and Zscaler and WiFi access to the Internet with access. 2.2 09/30/2022 configurations routinely no unnecessary restrictions or fees. 2.2 Printing and copying fees are appropriately monitored to maintain balanced between public demand and cost consistent bandwidth and feasibility. patron access to website resources. 2.2 Printing/copying fees match public demand and provide best value. Objective 3. Implement self -pay 3.1 Confirm PCI compliance of self check-out 3.1 03/01/2022 3.1 Certification of compliance features of the self check-out machines. 3.2 09/30/2022 is obtained. machines. 3.2 Work with OVS Fiscal Team and IT Division 3.2 Credit card feature is to establish accountability and best practices for enabled for patron use at self self -pay with credit cards. check-out machines. Goal 2: Emphasize 215t century literacies including information, finance, and health in library programs. Division Objectives Action Items Completion Date Performance Measures Objective 1. Provide library services, 1.1 Increase patron usage of online resources. 1.1 09/30/2022 1.1 Increase online access by materials and programs to increase 1.2 Provide system -wide technology 1.2 09/30/2022 1% over FY20 (2,609,052). the digital literacy of the programming and access to new technology 1.2 Maintain a minimum of 20 community. programs per year system -wide. Objective 2. Develop programs and 2.1 Identify training opportunities for staff to 2.1 09/30/2022 2.1 Staff will attend a minimum services to foster innovation and develop best practices in S.T.E.A.M. 2.2 09/30/2022 of three webinars, trainings, or creativity to support science, 2.2 Increase S.T.E.A.M. based programming and conference sessions. technology, engineering, arts and services. 2.2 Maintain S.T.E.A.M. based math (S.T.E.A.M.) skills. programming at a minimum of 12 programs per year system- wide. Page 5 of 10 M aD a E Cn O Q U c as E aD ;v a� a c �a L O c as E U M a �P® Packet Pg. 1210 16.D.8.b Objective 3. Use available data 3.1 Survey individual libraries to ensure 3.1 09/30/2022 analytics to determine appropriate technology, health and financial 3.2 09/30/2022 resources needed at each branch to information needs are being met. help develop 2111 century literacy 3.2 Continue to develop and provide skills. appropriate 2111 century literacy programs. final 3- LPverape nartnershins to nrovide accessibility to new technology. 3.1 Minimum of 100 surveys completed per library. 3.2 Provide a minimum of 20 programs per year across the system addressing 2111 century literacies. Division Objectives Action Items Completion Date Performance Measures Objective 1: Expand the library 1.1 Partner with the Southwest Florida Library 1.1 09/30/2022 1.1 Provide a minimum of 10 experience to include makerspaces, Network and Friends of the Library to have 3D programs system -wide per year. learning commons, and non- printing, coding, and robotics programs. traditional materials. Objective 2: Use available data 2.1 Self -directed Design Team will work 2.1 09/30/2022 2.1 Recommendations available analytics to identify library facilities through Master Plan Study process to identify for FY23 budget development. for the development of "hub" libraries easily re -purposed as technology technology libraries. "hubs". EDUCATE Collier County Public Libraries advance the educational priorities of our communities. Goal 1: Sunnort early learnine to promote school readiness. Division Objectives Action Items Completion Date Performance Measures Objective 1. Provide parents and 1.1 Participate in the State Summer Reading 1.1 09/30/2022 1.1 Increased participation in caregivers with quality story times, Program. 1.2 09/19/2022 summer reading and training and materials which 1.2 Youth Services Team will continue system- programming by 10% over FY21 encourage them to talk, sing, write, wide early literacy programming initiatives. (1,886) and play with their children. 1.2 Summer Reading Program includes pre -literacy PeeWee program for toddlers and pre - readers. Page 6 of 10 0 �a U .Q 0. a _ �a 'L^ V N d �L �a J 0 Q m �a Cn N N r N 0 rn ti m 0. E Cn 0 a U c as E 0 m a� a c 'L^ V r c as E �a a �;,Q' Packet Pg. 1211 16.D.8.b Objective 2. Make accessible 2.1 Budget and enable youth services staff to 2.1 10/01/2021 2.1 Training budget for FY22 was training for staff that reinforces the attend training. 2.2 09/30/2022 established. library's early learning strategies. 2.2 Ensure youth services staff share 2.2 Youth Services staff will share knowledge learned and implement best training knowledge and best practices in programming. practices learned during their quarterly Youth Service Team Meetings. Objective 3. Provide easy access to 3.1 Maintain youth service page on website. 3.1 09/30/2022 3.1 Highly visible, easily accessed early literacy materials, websites, 3.2 Early literacy strategies are shared with 3.2 09/30/2022 youth service page on library information and programs for parents and caregivers during programs. website. parents and caregivers. 3.2 Early literacy strategies are made available as a handout. Objective 4. Continue to investigate 4.1 Youth Services Team will research and 4.1 02/01/2022 4.1 Recommendations available and invest in technology, resources, recommend early literacy technology, for FY23 budget development. and tools that support early learning resources, and tools to expand the library's strategies. services. Objective S. Expand the library's 5.1 Youth Services staff to regularly update and 5.1 06/01/2022 5.1 Childcare facility database outreach to childcare facilities maintain list of childcare facilities serving at -risk 5.2 09/30/2022 regularly updated and maintained. serving at -risk and underserved and underserved populations. 5.2 Minimum of 10 outreaches populations. 5.2 Youth Services staff will work with conducted duringFY22. Marketing on outreach opportunities. Goal 2: Provide resources and information needed for the academic success of students in public, private, home schools, trade schools, and higher education. Division Objectives Action Items Completion Date Performance Measures Objective 1. Regularly attend 1.1 Youth Services staff and branch managers 1.1 09/30/2022 1.1 A minimum of 6 community community school events to will attend Literacy Nights, open house, and school events will be attended promote library services and gain other school events. during FY22. insight into community needs. Page 7 of 10 ��® Packet Pg. 1212 16.D.8.b Objective 2. Provide and promote 2.1 Market access to BrainFuse through 2.1 09/30/2022 2.1 BrainFuse promotions are online homework assistance. community events, social media, and other readily available. Increased usage targeted mediums. by 5%. Objective 3. Work with public and 3.1 Promote the 2022 Summer Reading 3.1 06/01/2022 3.1 Minimum of 10 school/parks private school media specialists and Program through outreaches to schools and outreach activities to promote the classroom teachers to foster a love parks. 2022 Summer Reading Program. of reading through book talks, class visits to the library, and creative programming. Goal 3: Support personal growth and lifelong learning through high quality collections and programs. Division Objectives Action Items Completion Date Performance Measures Objective 1. Collaborate with 1.1 Maintain expand partnerships with United 1.1 09/30/2022 1.1 Further develop and maintain public, private, and nonprofit Way and County agencies. partnership programs system - partners to promote reading for wide for FY22. pleasure, expand self -directed learning opportunities and provide a variety of cultural experiences for all ages. Objective 2. Develop and manage 2.1 Collection Management Team will 2.1 09/30/2022 2.1 Regular patron feedback will library print and online collections implement approved Collection Management be collected, assessed, and to reflect patron demand. Policy. adjustments in print and online development will reflect community need. 0111 Page 8 of 10 Packet Pg. 1213 16.D.8.b Goal 4: Instruct people on developing information fluency skills to successfully search for, locate, evaluate, and effectively use information to moat Chair naadc_ Division Objectives Action Items Completion Date Performance Measures Objective 1. Develop and offer 1.1 Public Service Librarians will develop and 1.1 09/30/2022 1.1 Minimum of 4 programs in classes on how to navigate the implement appropriate technology training at FY22. Internet and electronic library the Senior Resource Center. resources, and to recognize authoritative sources. Objective 2. Create online tutorials 2.1 Public Services Librarians will work with the 2.1 09/30/2022 2.1 Online tutorials for OverDrive, to help users navigate library Marketing Team to maintain online tutorials for Hoopla, cloudLibrary, and the technology, online databases, and using OverDrive, cloudLibrary, library catalog, catalog are available via the other e-resources. Flipster, Hoopla, and other Library online library's website. resources. 2018-2022 Five Year Performance Measures ENGAGE Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. • Master of Library Science degreed librarians at 9 out of 10 libraries. • Minimum of six days of library service at 9 out of 10 libraries with appropriate balance of librarians and para-librarians to maintain high quality service. • Technology "hubs" and quiet spaces at all libraries. • State of the art Integrated Library System (ILS) for circulation and collection management. • Print and a -book collections balanced to reflect patron demand. • Cultural and educational learning balanced across all libraries and offerings balanced to serve children through adults. EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities. • Fully developed partnerships and identified funding sources to ensure the library's status of free access to cutting edge technology and AUIR Level of Serve Standard (LOSS) for library materials. Page 9 of 10 Z4 Packet Pg. 1214 16.D.8.b • Identified libraries for re -purposing to meet the ever changing and growing demands of the communities served. • Expanded partnership with Senior Resource Center to include technology outreach and programming. • Ensure continued patron access to current technology, and free and open access to ideas, information, and content. • Initiate a study to develop 20-year master plan identifying areas for possible library growth. EDUCATE Collier County Public Libraries advance the educational priorities of our communities. • Fully developed partnership with Collier County Public Schools. • Partnerships with private schools, home schools, trade schools, and institutions of higher education. • Partnerships with daycare facilities serving at -risk and underserved populations. • Expanded partnership, to include outreach, with the Naples and Immokalee Jail Centers. The best strategic plans are dynamic, flexible tools for continuous improvement. With the Library's mission as the primary foundation, its vision as the ideal, and the County's Core Values as guides to decision making, the Collier County Public Library system will commit to a process that ensures accountability, versatility, and rational decision -making. Seeking out the needs and wants of Collier's residents and visitors through a community assessment was the first step. From there it is the Library's responsibility to develop an appropriate strategy to address current needs and plan for the future. The Library Advisory Board (LAB) and Public Services Department will have the primary responsibility to monitor the plan's goals and objectives and assess overall progress. Library staff will have the responsibility of overseeing implementation and consulting, and working with groups directly involved or affected by decisions. Through the course of implementation, new issues, challenges, and ideas will emerge. In a cyclical process Library staff and the LAB will measure progress, budget resources to maximize outcomes, and identify potential new areas that require action. In this way, both the strategic plan and annual plan of service will be constantly reviewed, evaluated, and updated. PENNY TAYLOR, BCC Chairman ATTEST: Crystal K. Kinzel, Clerk By: Deputy Clerk Date Approved as to form and legality Jennifer A. Belpedio Assistant County Attorney Typed name and title a� gI�vJ21 IF 0 �a U Q Q c �a L N as �L L J O a as a Cn N N N U_ LO M r- as a E Cn O Q U c a� E a� m L at Q c �a 'L^ V c m E M U Page 10 of 10 a Packet Pg. 1215