Agenda 09/28/2021 Item #16D 1 (Resolution - Removing Uncollectiobles Parks & Rec)09/28/2021
EXECUTIVE SUMMARY
Recommendation to approve and authorize the removal of uncollectible receivables of $5,556.98
from the financial records of the Parks and Recreation Division under Resolution No. 2006-252 and
authorize the Chair to execute the attached Resolution.
OBJECTIVE: For the Board of County Commissioners (Board) to authorize the Finance Division to
remove uncollectible accounts receivable in the amount of $5,556.98.
CONSIDERATIONS: A review of accounts receivable for the likelihood of collecti on is required by
Resolution No. 2006-252 during each fiscal year-end. Staff identified twenty-eight (28) past due accounts
that have been in collections for at least one (1) year. Diligent efforts by the Division and the County
contracted collection agency to collect these receivables has been unsuccessful; staff will discontinue
efforts to collect the list of uncollectible receivables attached as an exhibit to this Executive Summary.
The Division’s programs and services generated $2,476,052.19 in revenue in the past fiscal year. The
twenty-eight (28) records to be removed related to our childcare program, rentals, memberships, and other
miscellaneous programs, and constitute twenty-two hundredths of one percent of the Division’s generated
annual revenue.
This review is performed on an annual basis by the Parks and Recreation Division staff in compliance
with Resolution No. 2006-252.
FISCAL IMPACT: An allowance for uncollectible accounts will be charged to remove the total amount
of $5,556.98 from three (3) Parks and Recreation Funds and cost centers (see attachment for details of
accounts to be adjusted).
Amounts by Fund to be removed can be summarized as follows:
Amounts by Fund Amount Owed
Unincorp General Fund (111) $5,148.44
Golden Gate Comm Ctr (130) $280.50
General Fund (001) $128.04
Total $5,556.98
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality and requires majority vote for approval. -JAK
RECOMMENDATION: To approve and authorize the removal of uncollectible accounts receivable
from the financial records of the Parks and Recreation Division under Resolution No. 2006 -252 and
authorize the Chairman to execute the Resolution.
Prepared By: Matthew Catoe, Contract Administration Specialist, Public Services Department
ATTACHMENT(S)
1. FY 2021 Collection Write Offs (PDF)
2. Resolution 2006-252 Managing Receivables (PDF)
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09/28/2021
3. Resolution - Parks Removal of Uncollectible Receivables (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.1
Doc ID: 17830
Item Summary: Recommendation to approve and authorize the removal of uncollectible
receivables of $5,556.98 from the financial records of the Parks and Recreation Division under Resolution
No. 2006-252 and authorize the Chair to execute the attached Resolution.
Meeting Date: 09/28/2021
Prepared by:
Title: Operations Analyst – Public Services Department
Name: Matthew Catoe
08/20/2021 9:56 AM
Submitted by:
Title: Division Director - Parks & Recreation – Parks & Recreation
Name: Barry Williams
08/20/2021 9:56 AM
Approved By:
Review:
Parks & Recreation Ilonka Washburn Additional Reviewer Completed 08/23/2021 7:14 AM
Operations & Veteran Services Kimberley Grant Additional Reviewer Completed 08/25/2021 1:50 PM
Parks & Recreation Barry Williams Additional Reviewer Completed 09/02/2021 9:50 AM
Public Services Department Todd Henry Public Services Department Completed 09/02/2021 10:42 AM
Public Services Department Dan Rodriguez PSD Department Head Completed 09/08/2021 10:28 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 09/08/2021 10:43 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/08/2021 10:44 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 09/08/2021 4:33 PM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 09/20/2021 9:51 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 09/28/2021 9:00 AM
16.D.1
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Status DateDate Sent to CollectionsFiscal Year Balance Due Fund Cost Center Program Type DescriptionActive 5/3/2019 8/22/2019 FY19 30.00$ 111 156395 MHCP VPK WrapMHCP 156395Active 4/30/2019 8/22/2019 FY19 30.00$ 111 156380 VTCP After SchoolVTCP ASAActive 6/25/2019 9/23/2019 FY19 294.00$ 111 156425 AIR AIRAIR CAMP COLLIERActive 6/26/2019 9/23/2019 FY19 300.00$ 111 156381 ENCP Summer CampENCP 156381Active 6/20/2019 9/23/2019 FY19 439.00$ 111 156381 ENCP Summer CampENCP 156381Active 6/14/2019 9/23/2019 FY19 300.00$ 111 156343 IMCP Summer CampIMCP 156343Active 5/24/2019 9/23/2019 FY19 450.00$ 111 156395 MHCP Summer CampMHCP 156395Active 6/21/2019 9/23/2019 FY19 300.00$ 111 156395 MHCP Summer CampMHCP 156395Active 6/19/2019 9/23/2019 FY19 300.00$ 111 156390 VYCP Summer CampVYCP CAMP COLLIERActive 6/18/2019 9/23/2019 FY19 300.00$ 111 156390 VYCP Summer CampVYCP CAMP COLLIERActive 7/11/2019 10/17/2019 FY20 150.00$ 111 156395 MHCP Summer CampMHCP CAMP COLLIERActive 7/12/2019 10/17/2019 FY20 200.00$ 130 157710 GGCC Summer CampGGCC CAMP COLLIERActive 7/12/2019 10/17/2019 FY20 150.00$ 111 156425 AIR AIRAIR CAMP COLLIERActive 7/1/2019 10/17/2019 FY20 352.50$ 111 156395 MHCP Summer CampMHCP CAMP COLLIERActive 7/8/2019 10/17/2019 FY20 150.00$ 111 156381 ENCP Summer CampENCP CAMP COLLIERActive 7/23/2019 10/17/2019 FY20 180.00$ 111 156381 ENCP Summer CampENCP CAMP COLLIERActive 6/28/2019 10/17/2019 FY20 150.00$ 111 156381 ENCP Summer CampENCP CAMP COLLIERActive 4/23/2019 10/17/2019 FY20 300.00$ 111 156381 ENCP Summer CampENCP CAMP COLLIERActive 7/3/2019 10/17/2019 FY20 150.00$ 111 156395 MHCP Summer CampMHCP CAMP COLLIERActive 7/5/2019 10/17/2019 FY20 142.00$ 111 156381 ENCP Summer CampENCP CAMP COLLIERActive 6/28/2019 10/17/2019 FY20 150.00$ 111 156390 VYCP Summer CampVYCP CAMP COLLIERActive 7/3/2019 10/17/2019 FY20 142.00$ 111 156381 ENCP Summer CampENCP CAMP COLLIERActive 8/7/2019 11/26/2019 FY20 55.00$ 111 156395 MHCP Summer CampMHCP Summer Wk 2Active 11/26/2019 2/25/2020 FY20 6.44$ 111 156343 IMCP After SchoolIMCP ASA Full Active 11/6/2019 2/25/2020 FY20 80.50$ 130 157710 GGCC After SchoolGGCC ASA WeeklyActive 11/12/2019 2/25/2020 FY20 128.04$ 001 156313 B&W RentalsBW Rental Fee ‐ HourlyActive 11/21/2019 2/25/2020 FY20 280.00$ 111 156395 MHCP After SchoolIMCP ASA Full Active 12/4/2019 3/19/2020 FY20 47.50$ 111 156395 MHCP After SchoolMHCP ASA Full 5,556.98$ 16.D.1.aPacket Pg. 991Attachment: FY 2021 Collection Write Offs (17830 : Removal of Parks Uncollectible Receivables)
16.D.1.b
Packet Pg. 992 Attachment: Resolution 2006-252 Managing Receivables (17830 : Removal of Parks Uncollectible Receivables)
16.D.1.b
Packet Pg. 993 Attachment: Resolution 2006-252 Managing Receivables (17830 : Removal of Parks Uncollectible Receivables)
16.D.1.c
Packet Pg. 994 Attachment: Resolution - Parks Removal of Uncollectible Receivables (17830 : Removal of Parks Uncollectible Receivables)
16.D.1.c
Packet Pg. 995 Attachment: Resolution - Parks Removal of Uncollectible Receivables (17830 : Removal of Parks Uncollectible Receivables)