Backup Documents 09/14/2021 Item #16F 3a (Absentia 8/10/2021) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP I F 3 A
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print(in pink paper. Amick In original document. The completed roofing slip and original documents are tip be furoar'detl to the(bush .\tlorue:i Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be reeciicd in the(bunts . tlmrne\ Office MI later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines ill through 112 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines II l through 82,complete the checklist,and forward to the County Attorney Office _
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office igt.. - (1 O 1a s t
4. BCC Office Board of County CommissionersJP151
5. Minutes and Records Clerk of Court's Office
n)' AI f?il9 .
t g 7
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Tessic Sillery for Barry Sells Phone Number 252-4980&252-5840
Contact/ Department
Agenda l.)ate Item was 08-10-21 Absentia Meeting Agenda Item Number l !J 11s V i
Approved by the BCC � r
Type of Document Attached Diocese of Venice St John the Evangelist Space Usage Number of Original
Agreement Documents Attached
PO number or account
number if document is to be
recorded
SPECIAL INSTRUCTIONS: Please Email Tessic.Sillery(ecollicrcounlyfl.t:ov and/or Caroline.snto d collierconntyl1, ov
INSTRUCTIONS&CHECKLIST
Initial the Yes column or mark"N/A"in the Not NO Yes N/A(Not
Applicable column,whichever is appropriate. (Initial) Applicable)
1. Does the document require the chairman's original NO/M'IS
signature'?
2. Does the document need to be sent to another agency for NO/MTS N/A
additional signatures? If yes,provide the Contact
Information(Name;Agency;Address;Phone)on an
attached sheet.
3. Original document has been signed/initialed for legal Yes/MTS
sufficiency. (All documents to be signed by the
Chairman,with the exception of most letters,must be ✓
reviewed and signed by the Office of the County
Attorney.
4. All handwritten strike-through and revisions have been MTS
initialed by the County Attorney's Office and all other
parties except the BCC Chairman and the Clerk to the
Board
5. The Chairman's signature line date has been entered as MTS
the date of BCC approval of the document or the final
negotiated contract date whichever is applicable.
6. "Sign here"tabs arc placed on the appropriate pages MTS
indicating where the Chairman's signature and initials arc
required. ---
7. In most cases(some contracts are an exception),the
original document and this routing slip should be
provided to the County Attorney Office at the time the C, ] {�
item is input into SIRE. Some documents are time d^""�
sensitive and require forwarding to Tallahassee within a
certain time frame or the BCC's actions are nullified. Be
aware of your deadlines! —..
8. The document was approved by the 13CC on 08-10-21 M'I'S N/A is not an option for this line.
and all changes made during the meeting have been
incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if
applicable.
I: Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 1 1/30/12
9. Initials of attorney verifying that the attached document N/A is not an option for this line.
is the version approved by the BCC,all changes directed1 6 F 3 A
by the BCC have been made,and the document is ready
liar the Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05:Revised 11/30/12
1 6F3A
MEMORANDUM
Date: September 21, 2021
To: Tessie Sillery, Operations Coordinator
PTNE Division
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: Non-Exclusive Space Usage Agreement & License
Dicese of Venice— St. John the Evangelist Church
Attached, for your records, please find one (1) scanned copy of the
document as referenced above, (Item #16F3(a) 8-10) adopted by the
Board of County Commissioners on Tuesday, September 14, 2021.
The Minutes and Record's Department has kept the original resolution
as part of the.
If you have any questions, please contact me at 252-7240.
Thank you.
Attachment
16F3A
i)IOC'ESE OF VENICE
NON-EXCLUSIVE SPACE USAGE AGREEMENT ANI) LICENSE
This License Agreement (hereinafter the `Agreement") is made this day of_J 1/,,y z02.1
between Frank J. Dewane s Bishop of the Diocese of Venice, his successors in office, a corporation sole, (hereinafter
the"Licensor")and Y._.an�erbi1f. Seacti_ 40-sou (hereinafter the "Licensee").
Licensor hereby licenses to licensee. on no -exclu'ive basis. the use of the facilities identified below on the
campus of ij1 JO�hn #te_..,&no &AUI E# , (hereinafter referred to as •`the Premises") located at
and known as 6,25 /// ',r ez_1L/`11 / 2fies . Florida, more particularly described to include the following:
/rlenf/iI . /�1.�� � - :n Z/2Z55 . _c as sroa41
1. TERM. Licensor licenses the se oc the Premises to Licensee for the following dates and times:
77irr�$ 2v `.e• .az nlif
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2. USAGE FEES/DEPOSIT. Licensee shall owe Licensor a fee of $ /000 for use of the
Premises. Licensee's use of the Premises shall not constitute a tenancy of any kind, and this Agreement is not a lease.
Licensee shall,_,{lay Licensor the total non-refundable deposit fee in the amount of by
for the use of Premises. The deposit can only be refunded for extraordinary
circumstances and as authorized by the Pastor after the signed and dated written contract has been received. The
rental is not assuresi until both the contract and deposit have been received. The balance of$ is due in
full by. /l� _. Failure to pay on the due date. wwill allcm the Premises to be available to other licensees.
In the event of cancellation. licensee mist submit written notice to Licensor, one month before the event elate
otherwise the full balance is due the Licensor 4-•evil/ 6e invoiepJ aifer ea a-z r lize, ter iv 1-42. klloarnif
3. USE OF PREMISES.
a. During the term of this Af.reemertt, 17e Licensee shall have the non-exclusive use of the Premises for
the following purpose(s): Q/Jffjll( cUe fire S . 9/? 67e2usse/7 GLs sscco.9J __------
beginning 972A/ and ending 61212.2.. . Licensee agrees to restrict its use to such purposes,and not
to use,or permit the use of,the Pr.iuiser. fir any otner purpose without first obtaining the consent of the Licensor.
b. The licensee cove:tants and agrees:
(i.) Rules and Regulations. Vit abide by and cuniurie w all roles and regulations from time to time
adopted or pros•:rihed by the i.iccnsor. for the )governance and management of Premises, including the
conditions of use attached hereto and incorporated by reference herein.
(ii.) Alcoholic beverages. To not cause or allow alcoholic beverages of any kind to he sold, given
away, or used upon Premises except after obtaining the express written consent of licensor. In such
event. Licensee shaft possess the necessary liquor license and permit.
Oft.) Damage to Premises. (a.) fo assume full responsibility for the character, acts, and conduct of
persons admitteu to I'rentise, including damage to any portion of the Premises or any equipment
therein;(b.) fu no. injure. nor mar, nor in any manner deface said Premises or any equipment contained
therein (c.) That if said premises or any portion of said building or any equipment contained therein
during the term rrf this 'leense shall be damaged by the act. default or negligence of Licensee,or of the
Licensee's guests or of tins person admitted to said premises by Licensee, Licensee shall cause the
premises and/or equipment to be returned to their cortdition as existed upon the execution hereof. The
(rev.Aug-2018)
1 6 F 3 A
l..icensee hereby assumes full responsibility for the character,acts and conduct of all persons admitted to
said premises or to any portion of said by or with the consent of Licensee or any person acting for or on
behalf of said Licensee.
(iv.)Termination. Licensee will vacate Premises within one (1)hour including the event time and
Lice a needs to pick up excess waste on tables, etc. Event time is for a total of ..
(.._ _) hours. Should the Licensee's event extend beyond the number of hours, alj,Overtime
arges at the rate of$ ,- /hour may be applied against and deducted from the security deposit
held by Licensor.
4. PARKING. Licensor shall provide at least _( )parking spaces to the Licensee for the term of this
Agreement. /
5. ORDINANCES, STATUTES AND PERMITS. Licensee shall comply with all statutes, ordinances and
requirements of all municipal,state and federal authorities now in force,or which may hereinafter he in force,pertaining
to the Premises,occasioned by or affecting the use thereof by Licensee. Licensee shall be solely responsible to procure
any and all permits necessary for Licensees use, and to pay any and all taxes, fees and assessments levied or
assessed on the assets, business or property of the licensee pertaining in any way to the use of the property by
Licensee.
6. ASSIGNMENT AND SUBLICENSING. Licensee shall not assign this Agreement or sublicense any
portion of the Premises.
7. ENTRY AND INSPECTION. Licensee's use of the Premises is non-exclusive, and Licensor may enter at
any time and for any purpose while Licensee is utilizing the Premises or at any other time.
8. NUISANCE. Licensee shall not use the Premises for any unlawful purpose or in any way which will
constitute a nuisance or interfere with Licensor's use of the Premises.
9. LIABILITY/INDEMNIFICATION OF THE LICENSOR. It is expressly understood and agreed by and
between the parties hereto that in no case shall the said Licensor be liable to the said Licensee, or any other person or
persons,and Licensee assumes all risk for any injury, loss and/or damage to any person or property on the Premises or by
virtue of any act, error, or omission of Licensee, whether the same is caused by or results from the carelessness,
negligence, or improper conduct of the Licensee, its invitees, guests, employees or any person admitted to the premises
by a Licensee. Licensee agrees to indemnify and hold Licensor harmless from all losses, damages, claims, actions and
causes of action,expenses, incl ing reasonable attorney fees incurred by Licensor in advance of or during the course of
any litigations, appeal, bankrup y or other proceeding, caused by or arising from, or in any way connected with tfris-
1.1
�• Ltcl•:NsEEis 3 63-Ecr TO TEE t_► oni"MI'tolvS or SECT. 1tflS fit$ . F. S
At✓T%oNS
10. INDEPENDENCE OF LICENSEE. It expressly understood and agreed by and between the parties
hereto that Licensee is not owned,operated,sponsored,affiliated,or otherwise under the direction or
control of Licensor. Licensor has no authority or control over any aspect of Licensee's operations, except as provided in
this Agreement. Licensee is an entity entirely independent of Licensor related only by the independent contractual terms
of this Agreement.
11. WARRANTIES BY THE LICENSOR. It is further expressly understood and agreed by and between the
parties hereto that this Agreement does not contain or embody and shall not be construed to contain or embody any
implied covenant, warranty or agreement on the part of the Licensor, and there are no verbal agreements whatever
between the Licensor and Licensee, and no agreements nor covenants exist between them except those representations,
warranties and agreements expressed in writing in this instrument.
12. INSURANCEThe Licensee,at its cost, shall provide liability coverage in the amount of One Million and
No Cents ($1,000,000.00) Dollars per occurrence, and Three Million and No Cents ($3.000.000.00) Dollars in the
aggregate. L ;7)5 v/"PC�. /f�� « ?i)d ee 5 care 7i7 sane/
(rev.Aug-2018) 4r aixe� 6c.n !S 1' /� a(��?rdil�PP �P�� S
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All insurance shall be placed with companies admitted doing business in the State of Florida or which shall have
an AM Best rating of at least an"A". The Licensor must be a certificate holder on any policy of insurance purchased by
the Licensee in compliance with this Agreement, and it is entitled to receive a copy of any policies of insurance within
thirty(30)days of the effective date of the policy. The Licensee shall obtain the insurer's agreement to give not less than
thirty (30)days advanced notice to the Licensor before cancellation, expiration or alteration of any policy of insurance.
The Licensee agrees to maintain such policies of insurance during the term of this Agreement, and any failure to do so
will constitute a breach of the terms of the Agreement. Licensor shall be named as an additional insured and said policy
will be primary over any other collectible insurance for any liability arising out of claims in connection with this
Agreement.
13. INSPECTION; PREMISES"AS IS". Licensee acknowledges having inspected the Premises and finds
the same is acceptable and suitable to Licensee's use. Licensee accepts any and all risks of using the Premises and
Licensor shall have no responsibility for any use by Licensee or Licensee's agents, employees, or invitees.
Licensee shall bear any and all risk associated with any equipment, materials, or other items of personal property
kept on site. Licensor shall have absolutely no responsibility for any personal property. LICENSOR MAKES NO
WARRANTY OF ANY KIND WITH RESPECT TO THE LICENSE GRANTED BY THIS AGREEMENT
AND LICENSEE WAIVES ANY WARRANTIES IMPLIED BY LAW,ACCEPTING THE PREMISES "AS
IS„
14. SAFE ENVIRONMENT. Licensee acknowledges and agrees that Licensor is committed to providing
for the safety and well-being of its youth, its elderly and aged, and its disabled. Licensee represents and warrants
that all persons affiliated or associated with the Licensee who have access to the Premises by virtue of this
Agreement, shall comply with the Policy of the Diocese of Venice for the Protection of Children and Vulnerable
Adults(as amended),which requires anyone entrusted with the care or supervision of minors or vulnerable adults to
have the necessary background investigations conducted by the Diocese to ensure such compliance and the such
person(s) shall also complete the Diocesan Safe Environment Program training (child safety) course prior to
gaining access to the Premises.
15. SMOKING PROHIBITED. The Premises is a smoke-free building. No smoking by Licensee or their
guests will be allowed in the building. Smoking areas are located outside entrances to the building. If applicable,
any entertainer may use no artificial smoke as fire alarm is in operation.
16. SECURITY. Licensee may be required to have at least one (I) or more law enforcement officers in
uniform on duty during the event, or the number which may be necessary to maintain adequate security and crowd
control. The number of law enforcement officers will be determined by the Licensor. Licensee will pay the cost
per hour per officer of the current departmental rate. The Licensor will- be responsible for arranging for law
enforcement officers to be present for event. The parties agree that / officer(s) are to be present during the
event. A copy of any Security Agreement for law enforcement al-leers shall be sent a minimum of 2 weeks in
advance to the Risk and Insurance Manager for the Diocese,at: insurance@.dioccseofvenice.org.
17. I EPRESENTATIVE. The Licensee, and/or its agent(s), shall contact the Liccnsor's representative,
namely:_. . Till y . e'l/5 whose phone number is: �.3 qi Y.21-6,7e f- in the event
of any issues regarding Licensee's use of the Premises. Licensee acknowledges and agrees that such use is on a
non-exclusive basis and the parties will cooperate during the term of this License Agreement
18. DEFAULT. If Licensee fails to abide by and perform all covenants, stipulations and conditions of this
Agreement, licensor may, at its option, immediately terminate and end this Agreement and the license hereby granted,
and all rights and interest of the Licensee thereunder forthwith.
(rev.Aug-2018)
an
1 6F3A
19. EXPIRATION. At the expiration or termination of this Agreement, as herein provided, the Licensee will,
within 24 hours, remove any of Licensee's property located at the Premises. Additionally, Licensee shall surrender
Premises in the same condition as when it took possession.
20. NOTICES. Any notice which either party may or is required to give, shall be given in writing and shall be
given by mailing the same. postage prepaid, to Licensee at the address shown below or Licensor at the address shown
below,or at such other places as may be designated by the parties from time to time.
Licensee:
Licensor, -,h ilig_z_e_kly/A5/' _i(2,-1
21. GOVERNING LAW ANI)VENUE. Agreement shall be governed by the laws of the State of Florida and
venue for the enforcement of this agreement shall be in the County where the Premises are located.
22. SEVERABILITY AND ENFORCEABILITY. The terms of this Agreement are severable, and in the
event that any specific term herein is determined to be unenforceable the remainder of the Agreement shall remain in full
force and effect.
23. ENTIRE AGREEMENT. The foregoing constitutes the entire Agreement between the parties and may be
modified only by a writing signed by both parties.
24. TERMINATION. Licensor reserves the right to cancel this Agreement at any time without cause upon
thirty(30)days advanced notice or immediately if for cause as determined by Licensor in its sole discretion.
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year first
above written. (J
WITNESSES: I'V r �(�C)' Licensor:
if,Cys_CCIIL1 By: ol-&i
Li
Title: Pester Qp/a zal A/i a
:nse7,
ailig9
Title.
Penny Taylor, Chairperson
'
ATTESTv, ..
YSTAL K. MK I,., CLERK / Approved in absentia per Resolution
Deputy rk��\
2000-149 on 4 2 . 1
(rev.Aug-2018) attest as to Chairman's i By:
signature Only; Mar Isackson,County Manager