Minutes 05/26/2021PELICAN BAY SERVICES DIVISION
LANDSCAPE & SAFETY COMMITTEE MEETING
MAY 26, 2021
The Landscape &Safety Committee of the Pelican Bay Services Division met on Wednesday,
May 26 at 1:00 p.m. at the Club Pelican Bay, 707 Gulf Park Drive, Florida 34108. The following
members attended.
Landscape &Safety Committee
Joe Chicurel, Chairman
Jack Cullen
Pelican Bay Services Division Staff
Neil Dorrill, Administrator (absent)
Chad Coleman, Operations Manager
Darren Duprey, Assoc. Project Mgr.
Nick Fabregas
Susan Hamilton
Michael Weir
Karin Herrmann, Operations Analyst (absent)
Lisa Jacob, Project Manager
Alex Mumm, Senior Field Supervisor
Barbara Shea, Administrative Assistant
Also Present Dave Mangan, PBSD Board
Jane Brown, PBF Board Denise McLaughlin, PBSD Board
Jim Carr, Agnoli, Barber & Brundage Susan O'Brien, PBSD Board
Michael Fogg, PBSD Board Trent Waterhouse, PBF Board
APPROVED AGENDA (AS PRESENTED)
1. Call to Order -Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Approval of 03/24/21 Meeting Minutes
5. Audience Comments
Takeaways from the Joint PBF/PBSD meeting (Chairman)
a. Make road and safety signage in Pelican Bay more explicit. (i.e. like the PSA's
that we are publishing every month in the PB Post and PBF e-blasts)
b. Make crosswalk signage uniform and line of sight improvements.
c. Evaluate CCSO monthly crime and traffic stats.
Sidewalk Replacement Project
a. Phase 1 Update & Timeline (Chairman and staff)
b. Phase 2 Update & Presentation (Jim Carr, PBSD Civil Engineer and staff)
i. Timeline estimate
ii. Presentation of Engineering/Construction Plans (Jim Carr)
8. Adjournment
ROLL CALL
All members were present and a quorum was established.
Pelican Bay Services Division Landscape & Safety Committee Meeting
May 26, 2021
Mr. Weir motioned, Ms. Hamilton seconded to approve the agenda as presented.
The motion carried unanimously
Mr. Fabregas motioned, Mr. Cullen seconded to approve the 3/24/21 meeting
minutes as presented. The motion carried unanimously.
COMMITTEE CHAIR OPENING REMARKS
Dr. Chicurel welcomed new committee members Mr. Cullen and Ms. Hamilton.
AUDIENCE COMMENTS
Ms. McLaughlin suggested that the committee discusses possible sign design alternatives
to reduce the cost of our sign replacement project.
TAKEAWAYS FROM THE JOINT PBF/PBSD MEETING
ROAD AND SAFETY SIGNAGE IN PELICAN BAY
Dr. Chicurel commented that at the Joint PBF/PBSD meeting, it was suggested that some
PB road signs could be more explicit. Dr. Chicurel commented that this may be a future committee
agenda item.
UNIFORM CROSSWALK SIGNAGE &LINE OF SIGHT IMPROVEMENTS
Dr. Chicurel commented that at the Joint PBF/PBSD meeting, board members discussed
the lack of uniformity of crosswalk signage and line -of -sight issues. Dr. Chicurel commented that
this committee will continue discussions on these issues in the future.
EVALUATIONS OF CCSO MONTHLY CRIME AND TRAFFIC STATS
Dr. Chicurel commented that at the Joint PBF/PBSD meeting, board members discussed
the possibility of evaluating/reviewing CCSO monthly PB crime and traffic statistics. Mr.
Fabregas noted that our new Community CCSO Officer is Cpl. Melissa Sena.
SIDEWALK REPLACEMENT PROJECT
PHASE 1 UPDATE &TIMELINE
Dr. Chicurel reported that he attended the sidewalk Phase 1 pre -construction kick-off
meeting with staff on May 20. He noted that although the project has a six-month window, our
contractor, Coastal Concrete Products, is motivated to complete the project in a timely manner.
June 7 is the start date. Dr. Chicurel commented that staff sent out an informational letter on the
sidewalk project to all residents and associations directly affected by the project. Staff will
continue future communications in the PB Post and PBF e-blast. Dr. Chicurel commented that the
contractor indicated that the sidewalk will be replaced in sections. Mr. Coleman commented that
the contractor will provide a "work plan," which will provide additional information on the details
of how the project will be completed.
Mr. Weir commented on the discrepancy in the number of trees to be removed in Phase 1.
Dr. Chicurel commented that the contract allows for additional tree removal, based on an arborist's
judgment during the project construction. Our ABB Civil Engineer, Jim Carr confirmed this.
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Pelican Bay Services Division Landscape & Safety Committee Meeting
May 26, 2021
Mr. Coleman commented that the contractor's equipment will remain in the right-of-way
overnight. He also commented that the contractor will provide an alternate path (to the sidewalk
being worked on) for pedestrians.
PHASE 2 UPDATE &PRESENTATION
Dr. Chicurel commented that Phase 2 will be completed in stages. Mr. Carr commented
that his best guess is that the Phase 2 project will go out to bid in early September. Mr. Coleman
expects BCC approval of the project award by the end of the year.
Mr. Carr reviewed the Sidewalk Phase 2 plans with the committee, which included a
review of all the PB replacement sidewalks and trees to be removed. He noted the need to remove
several trees on Myra Janco Daniels Blvd., located along the property of St. William Catholic
Church. Mr. Waterhouse suggested that we notify the church in advance. Mr. Carr commented
that all sidewalk intersections at major road intersections will be rebuilt to meet ADA standards.
He noted that the project includes replacing the approaches to the bridge on Gulf Park Drive.
Mr. Duprey commented that per the contract, the contractor cannot close down both sides
of a street and simultaneously work on sidewalk construction on both sides of a street.
The committee discussed how to address private driveway pavers which are at a different
elevation from the newly constructed sidewalk. Mr. Carr commented that the intersection of the
sidewalk and the driveway pavers will be flush. In some cases, the elevation of the path will be
adjusted to meet the paver elevation. Mr. Coleman commented that in some cases, the driveway
pavers may have to be re -worked. Mr. Fogg commented that if we disrupt a resident's pavers due
to elevation issues, then the pavers must be restored to their original state. This is our
responsibility. Dr. Chicurel confirmed that the contractor will restore any effects on private
property back to their original state. Mr. Carr noted that there will be a pre -construction video to
ensure any necessary restoration.
Mr. Fogg commented on the "lack of meandering" of the sidewalks in the plans. Mr. Carr
commented that meandering was limited by the lack of open spaces, but that he will take a second
look at this. Dr. Chicurel noted that meandering was not a priority in the preparation of the project
plans, and that existing trees limit the ability to "increase meandering" of the new replacement
sidewalk.
Dr. Chicurel commented that our new sidewalks will be available for use by bicyclists. He
also commented that he will work with staff to include more specifics in future sidewalk project
communications with residents.
Mr. Carr recommended that any resident who is considering replacing their own driveway
in the near future, with a sidewalk intersecting it, should wait until after the sidewalk project is
completed.
Dr. Chicurel reported on a letter received from a resident who suggested that the PBSD
installs additional benches along the sidewalks on PB Blvd. Dr. Chicurel commented that we will
look at this after the project is completed. Ms. Hamilton commented that most of the existing
benches on PB Blvd. have been installed by associations.
OTHER COMMITTEE COMMENTS
Mr•. Weir• asked for an update on the possibility of a stop sign at PB Blvd. and Hammock
Oak Dr. Dr. Chicurel commented that based on a traffic study, the County determined that a stop
sign is not warranted at this location. Dr. Chicurel will pursue this issue. He will also follow up
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Pelican Bay Services Division Landscape & Safety Committee Meeting
May 26, 2021
with Mr. Dorrill on possible ways to prevent drivers from exiting Gulf Park Dr, and making a left
turn onto US 41.
Dr. Chicurel commented that the committee will assist the PBF in choosing replacement
landscaping around Oakmont Lake, which will be taken up after the lake bank restoration is
completed.
The meeting was adjourned at 2:23
Chicurel, Chairman
Minutes approved presented OR ( as amended ON a0 ;V 02 L date