Loading...
Minutes 05/26/2021PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING MAY 26, 2021 The Landscape &Safety Committee of the Pelican Bay Services Division met on Wednesday, May 26 at 1:00 p.m. at the Club Pelican Bay, 707 Gulf Park Drive, Florida 34108. The following members attended. Landscape &Safety Committee Joe Chicurel, Chairman Jack Cullen Pelican Bay Services Division Staff Neil Dorrill, Administrator (absent) Chad Coleman, Operations Manager Darren Duprey, Assoc. Project Mgr. Nick Fabregas Susan Hamilton Michael Weir Karin Herrmann, Operations Analyst (absent) Lisa Jacob, Project Manager Alex Mumm, Senior Field Supervisor Barbara Shea, Administrative Assistant Also Present Dave Mangan, PBSD Board Jane Brown, PBF Board Denise McLaughlin, PBSD Board Jim Carr, Agnoli, Barber & Brundage Susan O'Brien, PBSD Board Michael Fogg, PBSD Board Trent Waterhouse, PBF Board APPROVED AGENDA (AS PRESENTED) 1. Call to Order -Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of 03/24/21 Meeting Minutes 5. Audience Comments Takeaways from the Joint PBF/PBSD meeting (Chairman) a. Make road and safety signage in Pelican Bay more explicit. (i.e. like the PSA's that we are publishing every month in the PB Post and PBF e-blasts) b. Make crosswalk signage uniform and line of sight improvements. c. Evaluate CCSO monthly crime and traffic stats. Sidewalk Replacement Project a. Phase 1 Update & Timeline (Chairman and staff) b. Phase 2 Update & Presentation (Jim Carr, PBSD Civil Engineer and staff) i. Timeline estimate ii. Presentation of Engineering/Construction Plans (Jim Carr) 8. Adjournment ROLL CALL All members were present and a quorum was established. Pelican Bay Services Division Landscape & Safety Committee Meeting May 26, 2021 Mr. Weir motioned, Ms. Hamilton seconded to approve the agenda as presented. The motion carried unanimously Mr. Fabregas motioned, Mr. Cullen seconded to approve the 3/24/21 meeting minutes as presented. The motion carried unanimously. COMMITTEE CHAIR OPENING REMARKS Dr. Chicurel welcomed new committee members Mr. Cullen and Ms. Hamilton. AUDIENCE COMMENTS Ms. McLaughlin suggested that the committee discusses possible sign design alternatives to reduce the cost of our sign replacement project. TAKEAWAYS FROM THE JOINT PBF/PBSD MEETING ROAD AND SAFETY SIGNAGE IN PELICAN BAY Dr. Chicurel commented that at the Joint PBF/PBSD meeting, it was suggested that some PB road signs could be more explicit. Dr. Chicurel commented that this may be a future committee agenda item. UNIFORM CROSSWALK SIGNAGE &LINE OF SIGHT IMPROVEMENTS Dr. Chicurel commented that at the Joint PBF/PBSD meeting, board members discussed the lack of uniformity of crosswalk signage and line -of -sight issues. Dr. Chicurel commented that this committee will continue discussions on these issues in the future. EVALUATIONS OF CCSO MONTHLY CRIME AND TRAFFIC STATS Dr. Chicurel commented that at the Joint PBF/PBSD meeting, board members discussed the possibility of evaluating/reviewing CCSO monthly PB crime and traffic statistics. Mr. Fabregas noted that our new Community CCSO Officer is Cpl. Melissa Sena. SIDEWALK REPLACEMENT PROJECT PHASE 1 UPDATE &TIMELINE Dr. Chicurel reported that he attended the sidewalk Phase 1 pre -construction kick-off meeting with staff on May 20. He noted that although the project has a six-month window, our contractor, Coastal Concrete Products, is motivated to complete the project in a timely manner. June 7 is the start date. Dr. Chicurel commented that staff sent out an informational letter on the sidewalk project to all residents and associations directly affected by the project. Staff will continue future communications in the PB Post and PBF e-blast. Dr. Chicurel commented that the contractor indicated that the sidewalk will be replaced in sections. Mr. Coleman commented that the contractor will provide a "work plan," which will provide additional information on the details of how the project will be completed. Mr. Weir commented on the discrepancy in the number of trees to be removed in Phase 1. Dr. Chicurel commented that the contract allows for additional tree removal, based on an arborist's judgment during the project construction. Our ABB Civil Engineer, Jim Carr confirmed this. 2 Pelican Bay Services Division Landscape & Safety Committee Meeting May 26, 2021 Mr. Coleman commented that the contractor's equipment will remain in the right-of-way overnight. He also commented that the contractor will provide an alternate path (to the sidewalk being worked on) for pedestrians. PHASE 2 UPDATE &PRESENTATION Dr. Chicurel commented that Phase 2 will be completed in stages. Mr. Carr commented that his best guess is that the Phase 2 project will go out to bid in early September. Mr. Coleman expects BCC approval of the project award by the end of the year. Mr. Carr reviewed the Sidewalk Phase 2 plans with the committee, which included a review of all the PB replacement sidewalks and trees to be removed. He noted the need to remove several trees on Myra Janco Daniels Blvd., located along the property of St. William Catholic Church. Mr. Waterhouse suggested that we notify the church in advance. Mr. Carr commented that all sidewalk intersections at major road intersections will be rebuilt to meet ADA standards. He noted that the project includes replacing the approaches to the bridge on Gulf Park Drive. Mr. Duprey commented that per the contract, the contractor cannot close down both sides of a street and simultaneously work on sidewalk construction on both sides of a street. The committee discussed how to address private driveway pavers which are at a different elevation from the newly constructed sidewalk. Mr. Carr commented that the intersection of the sidewalk and the driveway pavers will be flush. In some cases, the elevation of the path will be adjusted to meet the paver elevation. Mr. Coleman commented that in some cases, the driveway pavers may have to be re -worked. Mr. Fogg commented that if we disrupt a resident's pavers due to elevation issues, then the pavers must be restored to their original state. This is our responsibility. Dr. Chicurel confirmed that the contractor will restore any effects on private property back to their original state. Mr. Carr noted that there will be a pre -construction video to ensure any necessary restoration. Mr. Fogg commented on the "lack of meandering" of the sidewalks in the plans. Mr. Carr commented that meandering was limited by the lack of open spaces, but that he will take a second look at this. Dr. Chicurel noted that meandering was not a priority in the preparation of the project plans, and that existing trees limit the ability to "increase meandering" of the new replacement sidewalk. Dr. Chicurel commented that our new sidewalks will be available for use by bicyclists. He also commented that he will work with staff to include more specifics in future sidewalk project communications with residents. Mr. Carr recommended that any resident who is considering replacing their own driveway in the near future, with a sidewalk intersecting it, should wait until after the sidewalk project is completed. Dr. Chicurel reported on a letter received from a resident who suggested that the PBSD installs additional benches along the sidewalks on PB Blvd. Dr. Chicurel commented that we will look at this after the project is completed. Ms. Hamilton commented that most of the existing benches on PB Blvd. have been installed by associations. OTHER COMMITTEE COMMENTS Mr•. Weir• asked for an update on the possibility of a stop sign at PB Blvd. and Hammock Oak Dr. Dr. Chicurel commented that based on a traffic study, the County determined that a stop sign is not warranted at this location. Dr. Chicurel will pursue this issue. He will also follow up c Pelican Bay Services Division Landscape & Safety Committee Meeting May 26, 2021 with Mr. Dorrill on possible ways to prevent drivers from exiting Gulf Park Dr, and making a left turn onto US 41. Dr. Chicurel commented that the committee will assist the PBF in choosing replacement landscaping around Oakmont Lake, which will be taken up after the lake bank restoration is completed. The meeting was adjourned at 2:23 Chicurel, Chairman Minutes approved presented OR ( as amended ON a0 ;V 02 L date