Agenda 09/14/2021 Item #16E 1 (Procurement Services administrative reports)09/14/2021
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Zero (0) change orders that in aggregate modify contracts by $0.00 and add 0 calendar days to
completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Five (5) after the fact memos with a fiscal impact of $4,274.22 for additional services
FISCAL IMPACT: The net total for the five (5) items is $4,274.22
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0914 After the Fact Report - FY21 (PDF)
2. [Linked] 0914 After the Fact Backup - FY21 (PDF)
16.E.1
Packet Pg. 2650
09/14/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doc ID: 17870
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 09/14/2021
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
08/25/2021 11:30 AM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
08/25/2021 11:30 AM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 08/25/2021 12:36 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 08/25/2021 1:25 PM
Agenda Clerk Preview Michael Cox Agenda Clerk Preview Completed 08/27/2021 7:30 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 08/30/2021 11:22 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/30/2021 12:16 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 08/31/2021 8:45 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/31/2021 2:15 PM
County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 09/02/2021 10:46 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 09/14/2021 9:00 AM
16.E.1
Packet Pg. 2651
Item Page #Contract or Purchase OrderDate Description of Project Vendor Name Division ‐ DirectorFiscal Impact for Additional ServicesOutstanding InvoicesDescription1 1 NA 8/16/2021Subscription for Annual Podcast Hosting ServiceBlubrry PodcastingOperations & Veteran Services - Kim Grant$183.60 $183.60 Division staff did not process this invoice, via p-card, in a timely manner.2318-7366 45002008838/18/2021Marco Airport Apron & Associated Safety ImprovementsQuality Enterprises USA, Inc. Operations Support - Gene Shue $0.00 $2,700.00Division staff did not provide written authorization to the Contractor prior to the additional work being performed.3 10 NA 8/20/2021Subscription used for Cost Reasonableness FormsRS Means Company, LLC Facilities Management - Ed Finn $3,816.00 $3,816.00Division staff did not obtain an approved Exemption form prior to the purchase of the program, which exceeded the single quote threshold of $3,000.41220-7696 45002027438/6/2021Collier County Jail Kitchen Replacement and Safety UpgradesSDP, Inc. Facilities Management - Ed Finn $0.00 $8,297.44Work was completed and billed after the Notice to Proceed expired. Additional work was completed and billed prior to the execution of the change order.5 18 NA 8/25/2021 Parts Watts Regulator Company Wastewater - Steve Messner $274.62 $274.62 Division staff ordered parts using a different vendors purchase order.Meeting DateTotal number of After the Fact MemosFiscal Impact for Additional ServicesOutstanding Invoices9/14/2021 5 $4,274.22 $15,271.6616.E.1.aPacket Pg. 2652Attachment: 0914 After the Fact Report - FY21 (17870 : Procurement Services administrative reports)
1
Collier County
Administrative Services Department
Procurement Services Division
Instructions
Collier County
After the Fact Form
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Daniel Christenbury
Division: Operations & Veteran Services
Division Director: Kimberley Grant
Vendor Name: Blubrry
Amount:183.60
Contract #:
Purchase Order:
Why is this deemed a non -compliant purchase? Choose one.
Contract 11
Ordinance
Manual
P-Card W]
Other
Details of Purchase: Explain the circumstances behind this purchase.
The Division received an invoice for annual subscription for a podcast hosting service. The
service is used to upload the Public Services Department podcasts and post them to the County
website. The invoice should have been paid with a pcard but the proper divisional procedure to
submit it to a pcard holder was not followed. The invoice aged beyond the 30 day limit and
payment could not be made without an approved after the fact.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
OVS Division staff is requesting permission to open a purchase order to pay the outstanding
invoice for the podcast service; Blubrry invoice #2 for $183.60.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
The employee involved will be retrained in the proper procedure for the timely payment of
invoices. The system and protocols in place were sufficient to prevent this After the Fact if they
had been followed.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested b
q by:Daniel a n i e I C h ri ste n b u ry
by
g y Digitally signed ni
Signature: Christenbur Daniel Dal. 2021.08.160
Date: 2021.08.16 08:12:03-04'00'
Date:
Division Director: im Grant
Signature: GrantKimberley Digitally2021.08.16ned 919GnanKimberley
Date: 2021.08.1609:19:44-04'00'
Date:
2
Blubrry
blubrry.com
800.729.8642
Headquarters: 150 E Campus View Blvd.
Columbus, Ohio 43235
You are paying via credit card.
Invoice
Submitted on 05/11/2021
Invoice for
Daniel Christenbury
Collier County Operations Et Veteran Services
daniel.christenbury@colliercountyfl.gov
MacKenzie Bennett
mackenzie.bennett@rawvoice.com
Questions: 614.636.3565
Checks written out to: RawVoice
Mail to: 17525 Egan Drive
Coopersville, MI 49404
Note: Card not on file currently.
Call with payment information.
Invoice # 2
Due Date:05/11/2021
Description Quantity Unit price Total price
Hosting: Small plan 12 $12.00 $144.00
Advanced Stats 12 $5.00 $60.00
Nonprofit discount 10% 1-$20.40-$20.40
One podcast, with advanced stats. For questions, email
Notes: MacKenzie@btubrry.com. Subtotal $183.60
$183.60
RawVoice also does business as Blubrry Podcasting. We have a DBA or assumed name certificate
on file with the Michigan Department of Licensing and Regulation, Corporations Division.
3
Co*e-r County
Instructions
2
After the Fact Form
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Heather Meyer
Division: Operations Support
Division Director: Gene Shue
Vendor Name: Quality Enterprises
Amount: $2,700
Contract #:18-7366
Purchase Order: 4500200883
Why is this deemed a non -compliant purchase? Choose one.
Contract W]
Ordinance
Manual ❑
P-Card ❑
Other ❑
Details of Purchase: Explain the circumstances behind this purchase.
In a meeting with the Quality Enterprises, the project manager verbally approved the relocation
of the pedestrian gate and started the paperwork for the change order. Inadvertently, a written
work directive was not sent to the vendor and the change order was signed one day after the
vendor had completed the approved work. The change order was approved by the BCC on
5/11/2021 Item 16E.2b.
Pay App 9 under Record 771523 was short paid $2,700 by the Clerk as there was no written
authorization prior to the Change Order as per the contract language.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Request payment of the $2,700 that was withheld on Pay App 9, Record 771523.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
Written work directives are being issued immediately for all work changes and additions for
Airport projects.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Heather Meyer
Signature: MeyerHeather Da'e 2021.08.17y180 004e0 000.
Date: 8/17/2021
Division Director: Gene Shue
Digitally �ignel
signature:ShueGene Date: 2021Yne .08.1818:2112
-0a'00'
Date:8/18/2021
Revised 06/17/2021
2
5
QE twMIX
INVOICE # 73798
CONTRACTOR APPLICATION FOR PAYMENT
TO: Collier County Board of County Commissioners P.O. No.: 4600200693
Attn Accounts Payable Contracmaject 0. IS-73NrAW
3299 Tbmiaml Trall E Ste 700 Application Dab: AI",PY1R21
Naples, FL 34112-5749
Payment Application: Y
3494 Shearwater St
FROM Quality Enterprises USA Inc. for Wark aroumpllahed through 612&2021
3494
Naples, FL 34117 Q9 Job R: 14219-01
RE: C - Marco Airport Apron r& Associated Safety Improvements
Original Contract Time, 365 days Original Contract Amount:
Revised Contract Time: 513 days
Retainage at 5% through &FWO21: $201.716.33
Retainage at % aw
Percent Work Completed to Date: 96 16%
Percent Contract Time Completed to Hate: 91.42%
Liquidated Damages to be A=ued $0.00
Total Change Orders to Data:
Revised Contract Amount:
Total value of Work Completed and Stored To Date
Less Retainage 5%
Total Earned Less Retainage,
Less previously Invoiced:
AMOUNT DUE THIS APPLICATION:
Remaining Contract Balance:
$3,W9,425.00
SW6,832 20
$4.195,257.20
$4,034,306.50
$201,715 33
$3,832,591.17
$3,553,102 55
$279,488 62
ATTACH SCHEDULE OF VALUES AND ACCOMPANYING DOCUMENTATION TO THIS APPLICATION
$352,666 03
CONTRACTOR'S CERTIFICATION: The undersigned CONTRACTOR certifies that (1) all previous progress payments received from
OWNER on account of Work done under the Contract referred to above have been appfled to discharge in full all obtigations of
CONTRACTOR incurred in Connection with Work covered by prior Applications for Payment numbered 1 through 9 Inclusive; (2) title to ail
materials and equipment incorporated in said work or otherwise listed in or covered by this Application for Payment will pass to OWNER at
time of payment free and clear of all liens, claims, security interests and encumbrances (except such as covered by Bond acceptable to
OWNER); (3) all amounts have been paid for work which previous payments were issued and received from the OWNER and that current
payment is now due; and (4) CONTRACTOR has only included amounts in this Application for Payment properly due and owing and
CONTRACTOR has not included within the above referenced amount any claims for unauthorized or changed Work that has not been
property approved by Owner in writing and in advance of such Work.
CONTRACTOR: Quality Enterprises USA, Inc.
By: &L Date: 6 12,?1?j,?, 1
Allison S. Murrell, Corporate O cer
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION Is recommended.
Design Profession::
Date: � %3-h aZ
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION Is approved.
OWNER: By. Data:
x
m
j
a
www.carter-fence.com
3490 Shearwater St
Naples, FL 34117
(239) 353-4102
mgantert@carter-fence.com
Quality Enterprise: Collier County
Marco Airport Apron & Associated
Safety Improvements
3494 Shearwater St
Naples, FL 34117-8414
757-548-8000
IRTEjo?
EJVCE
CCIMPAW&AM
For ALL Your Fencing Needs
Fred Wiedner
FWiedner@geusa.com
239-272-8112
Qty Name
1 Chain Link Gate: 7'H
"Remove and
Relocate"
Region: Marco Island
Estimate #31096
Date Created: Mon Mar 8, 2021
Collier County Marco Airport Apron Billing Address:
& Associated Safety Improvements 3494 Shearwater St.
2005 Mainsail Dr Naples, FL 34117
Naples, FL 34114
Description
Black Vinyl Coated
Type: Single Swing
Opening Size: 5'
Frame Diameter: 1 5/8"
(Size) Gate Post: 3"
Latch: Existing Mechanical Lock Latch
Hinge: Standard
4" Steel Frame
IF THERE IS AN OPTION LISTED ON THE PROPOSAL, PLEASE SIGN YOUR INITIALS NEXT TO THE LINE ITEM
TO CONFIRM YOU WOULD LIKE TO PROCEED WITH THIS OPTION Total $2,700.00
remove and relocate gate
Signature
Print Name:
Date
For all customers we require a 50% deposit from you before any installation date can be given. If a Contract or Purchase Order is provided then a
50% deposit is not required. Payment Methods Accepted: Cash, Check or Credit Card. If you would like to make a payment on our website using a
credit card, please go to the following link: htti)s://carter-fence.com/transaction-form/ (Please note: A 3% convenience fee will apply)
Introducing to you our new FIVE YEAR WARRANTY! We stand behind our workmanship by offering this to you.
}
rW--,
r#/
.
01 •
CHANGE ORDER
® Contract Modification
❑ Work Order Modification
Contract #: 18-7366 Change #: = Purchase Order #: 4500200883 1 Project #: 33484
Contractor/Firm Name: Quality Enterprises USA, Inc. Project Name: MKY Apron & Associated Safety Improvements
Andrew Bennett Airport Authority
Project Manager Name: Department:
Original Contract/Work Order Amount
$
3,689,425.00
5/14/19 14A1
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$
4,157,327.20
7/14/20 16E12
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$
4,157,327.20
3/21/2021
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$
0.00
12.68%
Total Change from Original Amount
Revised Contract/Work Order Total
$
4,157,327.20
0.00%
Change from Current BCC Approved Amoun
Cumulative Changes 1
$
467,902.20
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed 12/9/19 Original 12/8/20 Last Approved 5/31/21 Revised Date Date Completion Date Date Includes this change)
# of Days Added Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other (see
below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and /
or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This is a zero -dollar change order as bid line item 13 is decreased and line items and costs are being added, as outlined in the
attached Exhibit A and proposals from American Infrastructure Services (AIS), per the attached. The AOA gate relocation will
provide an additional access point to the AOA for the Civil Air Patrol. The additional accessibility will provide improved operational
efficiency for Civil Air Patrol and users of the Airport. These changes seek to enhance the secured access controls to expand the
original design to prevent and discourage unauthorized pedestrian access to the Marco Island Executive Airport Operations Area
located within the project area.
2. This change was not included in the original contract because the County requested (post design) to have a card reader and
magnetic lock in lieu of the cypher lock which was in the original design plans.
3. If this change order is not processed, the Airport Authority will be unable to properly secure the aircraft apron from unauthorized
access.
Prepared by:
Andrew Bennett, Executive Airport Manager
Date: 4/15/2021
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / w,ork°order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shail constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by: l� Date: 04/15/2021
Louis J. Gaudio, Vice President, Quality Enterprises USA, Inc.
Approved by: ' � io Date: y�l r� ' 0Z
Kevin McCauley, PEAtkins Project Manager
Approved by: Date: Vic-bval
Gene h D' i on irector o hnagement Department /
Approve b Date: /
Thad eus Cohen, epartment eat, Growth Management Department
Schneeber erSara Digitally signed by SchneebergerSara
Approved y: Date: 2021.04.20 09:14:12 04'00' Date:
Sara Schneeberger, Procurement Specialist, Procurement Services Division
9
N
a
Q
a
c
W
T
7
Cf
LD
M
Cb
4
U
m
C
O
U
M
00
00
O
O
N
O
O
Lll
O
d
In
O
Yt
a
O
a
to
c
m
L
U
C
O
.N
C
(6
Q
X
W
c
O
Q
Q
t
O
O_
Q
a
O
U
a
X
LU
c
m
Ln
O
U
(O
f
O
N
O
O
O
N
O
O
O
O
W
O
Z
tD
O
m
m
Z D
D1
^
00
V
Q O
u
n
7
Y
0
�
A
..
C
V
O
O
O
N7
Q
N
^
•-�
•-1
ri
W
J
O
O
O
O
O
O
O
O
Q
O
O
N
00
>
ry
o^
m
m
00
N
t
z
W
Q
Z H
OLr)
Z
O
O
O
Q
^
O (y
W
V
O
ti
o
o
o
O
o
o
m
O
O
om0
z
D
H
z
Y
C
o
O
a
m
3
w
LL
(D
O
C
O
Z
c
O
m
v
v
ry
Q
i0
vui
a
Q
_0
a
v
F
z
0<
QO
7
Y
Q
�
oiS
Q
Q
X
O
V
0
O
v
N
z
f0
N
j
Q
O
u
C
V
O
O
Ln
W
y
z
a
z
0
z
m
W
z
z
z
H
v
O
z
10
3
corle-Y conno
Administ live&nrices DepatrerA
Promremerd Services Umisim
Instructions
Collier County
After the Fact Form
As per section 21 of the Procurement Manual, all purchases shaA be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent vvith County policy, procedure, or
contract terms, an After -Me -Fact Procurement Form is required This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such aclMly, and purchases made under an expired contract or for goods and
services not covered by the current contract or purchase order. AS such 'After the Fact Procurements" Wll be reported to the
County Manager.
Requester Name:,James Williams
Division: Facilities Management
Division Director: Ed Finn
vendor Name: R.S. Means Co.
Amount: $3,816-gQ
Contract #: NA
Purchase Order: NA
Why is this deemed a non -compliant purchase? Choose one.
Contract 1:1
1 Ordinance
Manual ❑
P-Card
Other ❑
Details of Purchase: Explain the circumstances behind this purchase.
The Facilities Management yearly R.S. Means subscription was renewed using a Collier County
Purchasing Card. This program is mainly utilized by staff to create and submit required Cost
Reasonableness forms to justify cost spendings for Collier County contractor bids.
It was believed that this was an approved subscription/exemption, when the payment was made.
This transaction exceeded the $3,000 single quote threshold and an Exemption for this
subscription was not approved prior to this purchase.
Action Required: What are you asking to be done to remedy the situation, include list ofinvoices if applicable?
am requesting that the payment be processed, allowing our division to utilize the subscription
for contract requirements.
Corrective/Preventive Action: What action is being taken to prevent this Woladon Fran re -occurring?
Ensuring the exemption form is submitted and approved before proceeding with renewing the
R.S. Means subscription.
The requestor affirms that to the best of thalr knowledge the Informatlon provldad In this document Is true.
Requested by: Jarnes VVI IIiamS
Signature: WilliamsJa ngl.wl'Wirj2e.8/18121
Division Director: Ed Finn
signa/ZZ
Date
�-
Z4--� — I--
R. S
M E A1 N'S C 0.
BILL TO:
00880808
I N V O I C E
COLLIER COUNTY BOARD OF COMMIS
3295 TAMIAMI TRAIL E
NAPLES FL 34112
ATTENTION: Accounts Payable
Invoice No. 3255792
We accept all Major Credit Cards:
Visa, MasterCard, American Express, & Discover
-------------------------------------------------------------------------------
-------------------------------------------------------------------------------
MANUAL RATE SEB
SHIP TO:
00880808-0000
OLGA GRIE
COLLIER COUNTY BOARD OF COMMIS
3295 TAMIAMI TRAIL E
NAPLES FL 34112
Ordered By: OLGA GRIE
734
AUTR - 2000
PO NO:
ORDER NO: 3255792
Please return a copy of this INVOICE with your remittance.
07-12-2021
QTY CATALOG# DESCRIPTION PRICE AMOUNT
----------------------------------------------------------------------
1 COLX2129 MEANS COSTWORKS.COM
1 66150P RSMEANS DATA ONLINE COMPLETE 3816.00 3816.00
FULL LIBRARY
----------------------------------------------
TOTAL ORDER 3816.00
SHIPPING AND HANDLING
SALES TAX
LESS PAYMENT
TERMS:30 DAYS PLEASE PAY THIS AMOUNT (US $) 3816.00
ACH/WIRE Payments: Credit Card Payments:
Bank: Bank of America (888) 609-2530
Acct Name: R.S. Means Company LLC Lockbox Payments:
ABA: R.S. Means Company LLC
Acct #: P.O. Box 74008495
SWIFT Code: Chicago, IL 60674-8495
Include remittance details on ALL Payments or send to RSMeansAR@Gordian.com
12
E
CiO1L7er C;0""ty
Instructions
After the Fact Form
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Claudia Roncoroni
Division: Facilities Management
Division Director: Ed Finn
Vendor Name: SDP Consultants Corp. — SDP, Inc.
Amount: 1 1792,696.60
Contract #: 20-7696
Purchase Order: 4500202743
Why is this deemed a non -compliant purchase? Choose one.
Contract C,
Ordinance
Manual
P-Card
other ❑
Details of Purchase: Explain the circumstances behind this purchase.
The work provided by Johnson Controls, engaged by SDP to address a programming issue with
the existing dialer, was completed and billed after the NTP expired. This work was triggered by
unforeseen existing conditions, and it had to be provided in order to meet Fire Code and Life
Safety standards. This work, and all associated fees, were necessary to pass Final Fire
Inspection, and to consequentially obtain a Certificate of Completion.
The work provided by Andy Borella, part of SDP Team, pertinent Change Order 1 / Item B -
removal and re -installation of sprinkler heads - has been short paid by the Clerk of Court
because it was billed before the corresponding Change Order execution date.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Staff asks the Board to authorize payment to SDP Consultants Corp. — SDP, Inc., in the amount of $7,944 for
activities of trouble shooting, programming, testing and associated fees pertinent the dialer repair. A copy of pay
application #9 is attached.
Staff also asks the Board to authorize payment to SDP Consultants Corp. - SDP, Inc., in the amount of $353.44 for
4 hours of work pertinent the supervision of the removal and re-installtion of sprinkler heads. A copy of pay
application #9, as mentioned above, is attached.
The total authorization payment request is equal to $ 8,297.44.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
Division will review practices and procedures for change orders.
Digitally signed by
Al- AI-bahouAyoub
bahouAyoub Date:2021.08.03
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Claudia ROCICOCOCII
Digitally signed by
Signature: RoncoroniClaud iaRenceroniDlaudia
Date:08/03/2021
Date: 2021 00 0313 38*04.04'00'
Division Director: Ed Finn
g F i n n E d Digitally signed by F:
Si nature: Date: 2021.08.0616:23:323:37
Date:
-aa'oo'
Revised 06/17/2021
DocuSign Envelope ID: 1FBB2CDB-874A-4BOF-A252-003B742A5571 ;0111 cly
Solicitation 20-7696-ST
FORM OF CONTRACT APPLICATION FOR PAYMENT
Collier County Board of County Commissioners the OWNER or Collier County Water -Sewer
Owner's Project
Manager's Name:
Claudia Roncoroni
Bid No.
Project No.
20-7696-ST
53007
Count 's Division Name
Collier County Facilities Management
Purchase Order No.
4500202743
Submitted by Contractor
Representative: Name
Thomas W. Kral
Application Date:
8/16/2021
Contractor's Name &
Address:
SDP, Inc. DBA SDP Consultants Corp
2020 SW 44th Ter., Cape Coral, FL 33914
Payment Application No.
9- Final Pay
Original Contract Time:
210 Days
Original Contract Price:
$ 1,763,302.00
Revised Contract Time:
331 Days
Total Change Orders to Date:
$ 137,179.89
Revised Contract Amount:
$ 1,792,696.60
Total Value of Work Completed &
Stored to Date: 4/1/2021
$
1,775,481.89
Retainage @10%
through 4/1/2021
$
177,548.19
Retainage @ 10%
through 4/1/2021
$
177,548.19
Retainage @ %
after [Insert date]
$
Less Retainage
$
Total Earned Less Retainage
$ 1,775,481.89
Less previous payment(s)
1,537,626.70
Percent Work Completed
to Date: 4/1/2021
%
100
AMOUNT DUE THIS
APPLICATION:
$
237,855.19
Percent Contract Time
Completed to Date:
%
100
Liquidated Damages to
Be Accrued
$
Remaining Contract Balance
$
1 17,214.71
ATTACH SCHEDULE OF VALUES AND ACCOMPANYING DOCUMENTATION TO THIS APPLICATION
CONTRACTOR'S CERTIFICATION:
The undersigned CONTRACTOR certifies that: (1) all previous progress payments received from OWNER on account of
Work done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTOR
incurred in connection with Work covered by prior Applications for Payment numbered 1 through 9 inclusive; (2) title
to all materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment
will pass to OWNER at time of payment free and clear of all liens, claims, security interests and encumbrances (except such
as covered by Bond acceptable to OWNER); (3) all amounts have been paid for work which previous payments were issued
and received from the OWNER and that current payment is now due; and (4) CONTRACTOR has only included amounts
in this Application for Payment properly due and owing and CONTRACTOR has not included within the above referenced
amount any claims for unauthorized or changed Work that has not been properly approved by Owner in writing and in
advance of such Work.
Contractor's Name
69MSIPQdQBA SDP Consultants Corp
Contractor's Signature:
Date:
Type Title:
�drajacf�Btor
Shall be signed by an authorized
representative of the Contractor.
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is recommended by:
Design Professional's Name:
Signature:
Date:
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is recommended by:
Owner's Project Manager Name:
Signature:
Date:
14
DocuSign Envelope ID: I FBB2CDB-874A-4BOF-A252-003B742A5571
SDP, Inc.
DBA SDP Consultants Corp
Schedule of Values
Project Name: Collier County Jail (JI) Kitchen Replacement and Safety Upgrades Collier County Project Number: 53007
Purchase Order Number: 4500202743 Date: 8/16/2021
Contract Number 20-7696-ST Pnrind Prnm 4/119n9r an nmi
Item
Number
Description
Scheduled
Value
Work Completed
Stored
Materials
Total
Completed
& Stored
to Date
Percent
Complete
Balance
to Finish
10%
Retainage
_%
Retainage
(Reduced
Rate
Total
Retainage
Withheld
Previous Applications
This
Period
Thru Date
Since Date
001
General Conditions
001A
Mobilization/ Demobilization
74,550.00
74,550.00
74,550.00
100%
7,455.00
7,455.00
OO1B
Project Management and
Supervision
210,394.60
210,394.60
-
210,394.60
100%
-
21,039.46
21,039.46
001 C
Overhead and Fee
140,914.00
139,504.86
1,409.14
140,914.00
100%
14,091.40
14,091.40
003
Site Demolition of Temporary
Kitchen trailers utilities
9,919.00
-
9,919.00
9,919.00
I00%
-
991.90
991.90
004
Site Restoration
5,952.00
5,952.00
5,952.00
100%
595.20
595.20
005
Demolition
81,517.00
81,517.00
81,517.00
100%
8,151.70
8,151.70
006
Concrete & Masonry
58,067.00
58,067.00
58,067.00
100%
5,806.70
5,806.70
007
Structural Work
33,992.00
33,992.00
33,992.00
100%
3,399.20
3,399.20
008
Roofing
14,249.00
14,249.00
14,249.00
100%
1,424.90
1,424.90
Interior Construction & Finishes
009
Ceilings
105,000.00
105,000.00
105,000.00
100%
10,500.00
10,500.00
O10
Flooring
79,000.00
79,000.00
79,000.00
100%
7,900.00
7,900.00
O11
Paint
22,000.00
22,000.00
22,000.00
100%
2,200.00
2,200.00
Olt
Millwork
3,000.00
3,000.00
3,000.00
100%
300.00
300.00
013
Doors/Frames
33,185.00
33,185.00
33,185.00
100%
3,318.50
3,318.50
014
Steel Studs/ Gypsum
4,100.00
4,100.00
4,100.00
100%
410.00
410.00
O15
Specialties & Equipment
Commercial hood
38,338.00
38,338.00
-
38,338.00
100%
-
3,833.80
3,833.80
016
Fixtures and Furnishings (Kitchen
Equipment and Security
Furnishings)
492,004.00
492,004.00
-
492,004.00
100%
-
49,200.40
49,200.40
017
Plumbing
74,348.00
74,348.00
74,348.00
100%
7,434.80
7,434.80
018
Fire Protection Systems
23,760.00
23,760.00
23,760.00
100%
2,376.00
2,376.00
019
HVAC
61,711.00
61,711.00
61,711.00
100%
6,171.10
6,171.10
020
ITemperature Controls
8,000.00
8,000.00
8,000.00
100%
800.00
800.00
021
Electrical
66,220.00
66,220.00
-
66,220.00
100%
6,622.00
6,622.00
022
Fire Alarm
500.00
500.00
1
500.00
100%1
50.00
50.00
023
Tel -Data
880.00
880.00
880.00
100%
88.00
88.00
024
Security
11,800.00
11,800.00
-
11,800.00
100%
1,180.00
1,180.00
025
Alternate 1
7,796.00
7,796.00
7,796.00
100%
779.60
779.60
026
Alternate 3
6,500.00
6,500.00
6,500.00
100%
650.00
650.00
028
Contin enc /Owner Allowance 1
125,000.00
95,915.81
11,869.48
107,785.29
86%
17,214.71 1
10,778.53
1
10,778.53
TOTALS 1
1,792,696.60
1,746,332.27
29,149.62
1,775,481.89
99%
17,214.71 1
177,548.19
177,548.19
15
DocuSign Envelope ID: 1 FBB2CDB-874A-4BOF-A252-003B742A5571
SDP, Inc.
DBA SDP Consultants Corp
Approved Change Orders
Project Name: Collier County Jail (JI) Kitchen Replacement and Safety Upgrades Collier County Project Number: 53007
Purchase Order Number: 4500202743 Date: 8/16/2021
Contract Number: 20-7696-9T PPA-1 Frnm• 1/1117071 4/117871
Change
Description
Change Order
Work Completed
Stored
Total
Percent
Balance
10%
_%
Total
Order
Value
Materials
Completed
Complete
to Finish
Reminage
Relainage
Relainage
Previous Applications
This
Number
& Stored
(Reduced
Withheld
Thru Date
ISinceDate
Period
to Date
Rate)
I
Revise steel Mesh Partition at Dry Storage (Room 11101) and
400.00
400.00
-
-
400.00
100%
-
40.00
40.00
enlm a wire mesh ale widdt from 3'-0- to 4'-0".
-
1
Removal and Re-Installationofexisting Sprinkler Heads
21,079.60
21,079.60
21,079.60
100%
2,107.96
2,107.96
1
Removal and re -insulation of existing duct with 2" foiled faced
7,560.00
7,521.43
-
-
7,521.43
99%
38.57
752.14
-
752.14
fiberglass.
Revise security doors SI10 and SI11 to single doors and frame
I
with laminated safety glass side lite. Revise hardware as required
16,096.50
16,096.50
-
-
16,096.50
100%
-
1,609.65
-
1,609.65
for remote moni r a ele tr' led lacks
rout a ms1 ate me c a oor pone s n e wa '-m
refrigerator portion of the walk -Ins. Provide reinforced aluminum
tread diamond plate flooring throughout all four compartments in
1
lieu ofspecified welded vinyl flooring. Provide Freezer section
24,345.87
23,925.00
-
-
23,925.00
98%
420.87
2,392.50
-
2,392.50
ramp relocation and addition of 2 ramps and appropriate
thresholds and accessories at new refrigerator compartment
I
Eliminate specified welded vinyl flooring in four walk-in
con arlments.
(5,320.00)
(5,320.00)
-
-
(5,320.00)
100%
-
(532.00)
(532.00)
I
Removal ofexisting hot water heater and associate piping.
2,875.00
2,875.00
2,875.00
100%
287.50
287.50
I
Removal of the hood's wash down filters system and associates
(16,317.00)
(16,317.00)
-
-
(16,317.00)
100%
utilities.
-
(1,631.70)
(1,631.70)
Installation in the electrical room for an additional electrical sub
I
panel and all related work. Installation of a new breaker
91024.96
8,896.03
-
-
8,896.03
99%
128.93
889.60
-
889.60
necessary to feed the new sub panel, and all necessary conduits,
Removal of -deteriorated security grill, installation of a new
1
security grill, and removal of an old, unused and deteriorated
5,114.55
4,561.25
-
-
4,561.25
89%
553.30
456.13
-
456.13
HVAC duct.
2
60 Da • Time Extension
0
2
Change color light temperature of all light fixtures from 3,500
2,618.33
2,618.33
-
-
2,618.33
100 %
-
261.83
261.83
Keh4n to 5 000 Kelvin
-
2
Installation of 4 isolation valves at domestic water lines
2,076.90
2,005.16
2,005.16
97%
71.74
200.52
200.52
2
Relocation of a 2' sprinkler line section to accommodate new
hood installation
1,980.00
1,979.25
-
-
1,979.25
100%
0.75
197.93
-
197.93
2
Installation of FRP cladding with J mold perimeter trim and T
312.82
312.82
-
-
312.82
I00%
31.28
31.28
mold anef ;-rots at dishwasher wall
-
-
2
installation of 14 additional detention rated access panels in the
ceiling
18,860.10
18,782.32
-
-
18,782.32
I00%
77.78
1,878.23
-
1,878.23
2
Change the restrcom floors from flat to stoed
588.00
337.00
337.00
57%
25I.00
33.70
33.70
Changes to t to backup provided for ITEM C m CO 2.
3
Installation of four (4) isolation valves at domestic water lines.
(7l 74)
Amount to be paid as indicated in CO#2 was: $2,076.90. It should
16
DocuSign Envelope ID: 1 FBB2CDB-874A-4BOF-A252-003B742A5571
SDP, Inc.
DBA SDP Consultants Corp
Approved Change Orders (continued)
Project Name: Collier County Jail (JI) Kitchen Replacement and Safety Upgrades Collier County Project Number: 53007
Purchase Order Number: 4500202743 Date: 8/16/2021
Contract Number: 20-7696-ST PrrinA Fmm• InVIn71 Ati 1-7I
Change
Description
Change Order
Work Completed
Stored
Total
Percent
Balance
10%
_%
Total
Order
Value
Materials
Completed
Complete
to Finish
Reminage
Retainage
Reminage
Previous Applications
This
Number
& Stored
(Reduced
Withheld
Thnl Date
Since Date
Period
to Date
Rate)
Changes to the backup provided for ITEM D in C092. Relocation
3
of a 2" sprinkler line section that had to be moved to
( 0.75)
( 0.75)
-
-
-
accommodate new hood installation. Amount to be paid as
indicated in CO#2 was: S 1 980. It should have been SI 979.25.
Changes to the backup provlded or ITEM F m CO 2. Installation
3
of 14 additional detention rated access panels in the ceiling.
(77 78)
(77 78)
Amount to be paid as indicated in C092 was: $18,860.10. It
anges to the backup prove ed for ITEM G in CO#2. Change
3
the restroom floors fora Bat to sloped -toward the drain. Amount
(251.00)
-
-
-
-
-
(251.00)
-
-
to be paid as indicated in C092 was: $588. It should have been
anges to the backup provided or it hm 1 in Uu#I. Kernoval o
deteriorated security grill, installation of a new security grill, and
4
removal of an old, unused and deteriorated HVAC duct. Amount
(506.38)
-
-
-
-
-
(506.38)
-
-
to be paid as indicated in CO#I was: $5, 114.55. It should have
Installation of: one 50 feet long conduit pathway above the
4
kitchen ceiling, two (2) 30 amp single phase breakers and two (2)
2,150.52
2,150.52
-
-
-
2,150.52
100%
-
215.05
-
215.05
30 man twist -lock outlets.
6
14 Day Time Extension
-
-
-
-
_
_
-
_
_
-
6
Installation of intercom and proximity readers at doors S110 and
5,990.80
5,990.80
-
-
-
5,990.80
100%
-
599.08
-
599.08
Sill
6
Installationofstmcmralelements needed tocorrect existing
3,845.80
3,771.80
-
-
-
3,845.80
100%
74.00
384.58
-
384.58
structural issue
7
Installation of EF-I fan meeting Test & Balance Requirements.
1,809.67
-
-
1,803.98
-
1,803.98
100%
5.69
180.40
180.40
Installation of additional sprinkler heads requested during the
7
Final Sprinlder System Inspection by the Fire Marshall (Greater
2,047.50
-
-
2,047.50
-
2,047.50
100%
-
204.75
204.75
Na les Fire Rescue Dis '
C anges to the backup provlded for ITE C m L Remova
8
mid re -insulation ofan existing duct with a 2" foiled faced
(38.57)
(38.57)
fiberglass. Amount billed against CO#1 was: $7,560. It should
Changes to the bnc �np provlded for ITEM E-3 In CO 1.
8
Relocation and installation of freezer romps and freezer
(152.17)
(152.17)
thresholds. Amount billed against CO#1 was: $24,077.17. It
Installation of an additional electrical sub panel and a new
8
breaker in the electrical room. Amount billed against CO#I was:
(128.93)
(128.93)
$9,024.96. It should have been $8,896.03. Discrepancy:
Changes tote backup provided or I I EM I in emova
of an existing security grill, installation of a new security grill,
8
and removal of an old unused HVAC duct. Amount billed against
(46.92)
(46.92)
CO# 1 was: $4,608.17. It should have been $4,561.25.
17
DocuSign Envelope ID: 1 FBB2CDB-874A-4BOF-A252-003B742A5571
SDP, Inc.
DBA SDP Consultants Corp
Approved Change Orders (continued)
Project Name: Collier County Jail (JI) Kitchen Replacement and Safety Upgrades Collier County Project Number: 53007
Pumbase Order Number: 4500202743 Date: 8/16/2021
Contract Numhert 70-7696-3T ➢wind P--- III Mal d/V7mt
Change
Description
Change Order
Work, Completed
Stored
Total
Percent
Balance
10%
_%
Total
Order
Value
Materials
Completed
Complete
to Finish
Retainage
Retainage
Retainage
Previous Applications
This
Number
& Stored
(Reduced
Withheld
Thru Date
Since Date
Period
to Date
Rate)
Changes to the backup provided for ITEM B in CON4.
8
Installation of additional electrical components in the kitchen and
(92.40)
(92.40)
in the kitchen ceiling. Amount billed against CO94 was:
2 150.52 it should have been 2 058.12. Di re an 92 40
Changes to t e ac'up provt a or ITEM C in CON6.
8
Installation of a structural element needed to correct an existing
(74.00)
(74.00)
structural issue. Amount billed against CON6 was: $3,845.80. It
Changes to the backup provided for ITEM A in COV.
R
Installation of EF-1 fan meeting Test & balance requirements.
($,69)
(5.69)
Amount billed against COV was: 51,809.67. It should have been
S 1803.9. Di--,". ON.69
Trouble shooting, programming, and testing of the dialer/ fire
7,944.00
7,944.00
7,944.00
-
794.40
794.40
alarm sestem and fire ins ection related fees.
TOTALS
107,888.34
95,915.81
11,795.48
107,785.29
100%
177.05
1 10,778.53
]0,778.53
0
C011ier CoH.-nty
Administrative Services Department
Procurement Services Division
Instructions
Collier County
After the Fact Form
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Jon A. Flomerfelt
Division: Wastewater Lab
Division Director: Steve Messner
vendor Name: WATTS REGULATOR COMPANY
Amount: $274.62
Contract #: N/A
Purchase Order: N/A
Why is this deemed a non -compliant purchase? Choose one.
Contract
Ordinance W]
Manual
P-Card
Other
Details of Purchase: Explain the circumstances behind this purchase.
Staff purchased items from Watts Regulator Company using a blanket purchase order issued to
a different vendor.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Requesting payment to Watts Regulator Company for invoice # 14985435; dated 8-10-21
in the amount of $274.62
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
The employee has been made aware and now understands that a purchase order for each
vendor is required prior to requesting any goods or services. They will ensure that all
Procurement policies and procedures are followed moving forward.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by:Jon A. Flornerfelt
Signature: f IOmerfeltJ ate: 021.08.251f0:37141tJ
-04'0Division
Date: 8/25/21
Director: Steve Messner
Signature: Steve MessnerDsts:l,21,0d.10:48:43- by Ste�e sner
g Date: 2021.08.25 10:48:43-04'00'
Date: 08/25/21
INVOICE E= 19
VJWArM WATTS REGULATOR CO
HF SCIENTIFIC
PO BOX 60601
WATER TECHNOLOGIES CHARLOTTE, NC 28260-0601
H FS03983 1
COLLIER CO BRD NTY COMM
ATTN: A/P
3299 TAMIAMI TRL E STE 700
NAPLES FL 34112-5749
14985435
08/10/2021
NET 30 DAYS
274.62
1 of 1
COLLIER CO BRD NTY COMM
HFS03983 3299 TAMIAMI TRL E STE 700
ATTN: A/P
NAPLES FL 34112-5749
SOUTH CNTY REGL WWTP - 5600
01413141 5600 WARREN ST
ATTN: SHELLEY WILLIAMSATT:
NAPLES FL 34113-7669
ACCT # AGENT PO SALES ORD SHIP VIA SHIP DATE BOL SCAC
1 •: 4500205808 • • 08/10/2021 980109879692
REMARKS
LINE # ITEM UM QTY SHIP QTY B/O DESCRIPTION NET PRICE EXT
CONTACT JON FLOMERFELT PH 239-252-6886
SHIP FEDEX ACCT # 878515510
THESE COMMODITIES, TECHNOLOGY OR SOFTWARE ARE SUBJECT
TO THE U.S. EXPORT ADMINISTRATION REGULATIONS,
15 C.F.R. PART 730 ET. SEQ.
DIVERSION CONTRARY TO U.S. LAW IS PROHIBITED.
1 53000 EA 1 0 CAL STD 10 NTU 1LT HF PR 133.95 133.95
PARTS TI 9027.90.5430
S/N Qty: 1 2107119
2 53080 EA 1 0 STD 1.0 NTU 1LT HF PRIM 140.67 140.67
PARTS TI 9027.90.5430
S/N Qty: 1 210794
RESALE # FREIGHT TERMS FOB POINT AMOUNT DUE (USD)
LINE ITEM TOTAL DISCOUNT RESTOCKING FREIGHT CHARGE TAX
1 11 1 11 1 11 1 11
TERMS DISCOUNT
8016901.2021080420002.00181