Agenda 09/14/2021 Item #16A45 (Time Extension Contract Agreements for Various Projects)09/14/2021
EXECUTIVE SUMMARY
Recommendation to approve time extension contract amendments for Agreement No. 4600004128
for the Griffin Road Stormwater Improvement Project (60196), Agreement No. 4600004125
Freedom Park Stormwater Channel Improvement Project (60102), and Agreement No.
4600003762 for the West Goodlette-Frank Road Area Joint Stormwater-Sewer Project (60142)
between the South Florida Water Management District and Collier County.
OBJECTIVE: To approve contract amendments between South Florida Water Management District
and Collier County for Agreement 4600004128 for the Griffin Road Stormwater Improvement Project
(60196), 4600004125 Freedom Park Stormwater Channel Improvement Project (60102), and
4600003762 for the West Goodlette-Frank Road Area Joint Stormwater-Sewer Project (60142).
CONSIDERATIONS: On January 14, 2020 (Item 16.A.22), the Board approved Agreement No.
4600004128 with the Big Cypress Basin (BCB)/South Florida Water Management District (SFWMD)
for the Griffin Road Area Stormwater Improvement Project for the installation of stormwater flood
control structures along Griffin Road, Price Street, and Barefoot-Williams Road. The funding
Agreement was for a forty percent (40%) reimbursement of eligible expenses, up to a maximum of one
hundred eighty thousand dollars ($180,000).
On January 14, 2020 (Item 16.A.23), the Board also approved partnership Agreement No. 4600004125
with BCB/SFWMD for the Collier County Freedom Park Stormwater Channel Improvement Project to
widen the ditch and add a spreader swale to improve water quality prior to stormwater entering the
Gordon River. The funding Agreement was for a maximum of two hundred forty thousand dollars
($240,000).
Both the Griffin Road Area Stormwater Improvement Project and the Freedom Park Stormwater
Channel Improvement Project experienced unforeseen delays in the design development and bidding of
projects. The Freedom Park Ditch required additional design of an enhanced water control structure at
the west end of the ditch and the flow diversion structure at the east end of the project. The Griffin
Road Project experienced delays due to the final approval of a needed easement (now complete) and
revisions to plans that were identified during bidding. Both projects are now nearing completion. This
Amendment provides an updated project time frame with revised completion dates.
These delays and new terms of these Agreements have been discussed and reviewed by the South
Florida Water Management District and are included as part of the attached amended Agreements for
these projects.
On November 14, 2017 (Agenda Item 16.A.13), the Board approved entering into Partnership
Agreement No.4600003762 with the BCB/SFWMD for stormwater and related construction costs for
the West Goodlette Frank Road Joint Stormwater-Sewer Project. The funding Agreement was for a
forty percent (40%) reimbursement of eligible expenses, up to a maximum of eight hundred thousand
dollars ($800,000).
The project is currently under construction and is nearly complete. However, there have been several
delays not anticipated in the estimated schedule and this Amendment provides an updated construction
time frame.
The following are the key changes that have been made to the Agreements:
16.A.45
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09/14/2021
4600004128 Griffin Road Stormwater Improvement: Term of the Agreement extended to November
29, 2021, definition of the term functional completeness added in Paragraph 4.3 (Task 3), and
functional completeness date of Construction Activities extended to November 1, 2021.
4600004125 Freedom Park Stormwater Channel Improvement: Term of the Agreement extended to
March 29, 2022, Definition of the term functional completeness added in Paragraph 4.3 (Task 3), and
functional completion date of Construction Activities extended to February 1, 2022.
4600003762 West Goodlette-Frank Road Area Joint Stormwater and Septic Tank Replacement:
Term of the Agreement extended to January 31, 2022, definition of the term functional completeness
added in Paragraph 4.5 (Task 5), and functional completion date of Construction Act ivities extended to
December 1, 2021.
FISCAL IMPACT: There are no fiscal impacts associated with the approval of these Amendments.
Grant funding in the amounts of $180,000, $240,000 and $800,000 and match funding in the amounts
of $270,000, $1,195,050 and $1,200,000 have been previously appropriated within Growth
Management Grants Fund (711) and Growth Management Match Fund (712) under projects 60142,
60102 and 60196 respectively.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact caused by these
Amendments
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as
to form and legality and requires majority vote for approval. -JAK
RECOMMENDATION: Recommendation to approve contract amendments to the South Florida
Water Management District Agreement 4600004128 for the Griffin Road Stormwater Improvement
Project (60196), Agreement 4600004125 Freedom Park Stormwater Channel Improvement Project
(60102), and Agreement 4600003762 for the West Goodlette-Frank Road Area Joint Stormwater-Sewer
Project (60142).
Prepared By: Brittany Lazo, Associate Project Manager, Capital Project Planning, Impact Fees and
Program Management Division
ATTACHMENT(S)
1. Agreement No. 4600004125-A02 SFWMD - Freedom Park Stormwater Channel Improvement
(PDF)
2. [Linked] Agreement No. 4600004128-A02 SFWMD - Griffin Road Stormwater Improvement
(PDF)
3. Agreement No. 4600003762-A04 SFWMD - West Goodlette-Frank Road Area Joint Stormwater
and Septic Tank Replacement (PDF)
16.A.45
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09/14/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.45
Doc ID: 17746
Item Summary: Recommendation to approve time extension contract amendments for Agreement
No. 4600004128 for the Griffin Road Stormwater Improvement Project (60196), Agreement No.
4600004125 Freedom Park Stormwater Channel Improvement Project (60102), and Agreement No.
4600003762 for the West Goodlette-Frank Road Area Joint Stormwater-Sewer Project (60142) between
the South Florida Water Management District and Collier County.
Meeting Date: 09/14/2021
Prepared by:
Title: – Capital Project Planning, Impact Fees, and Program Management
Name: Heather Yilmaz
08/10/2021 1:59 PM
Submitted by:
Title: Director – Capital Project Planning, Impact Fees, and Program Management
Name: Matthew McLean
08/10/2021 1:59 PM
Approved By:
Review:
Capital Project Planning, Impact Fees, and Program Management Gerald Kurtz Additional Reviewer Completed 08/10/2021 2:05 PM
Growth Management Department Lisa Abatemarco Additional Reviewer Completed 08/10/2021 2:08 PM
Growth Management Department Lissett DeLaRosa Additional Reviewer Completed 08/11/2021 11:15 AM
Growth Management Department Lisa Taylor Additional Reviewer Completed 08/12/2021 6:13 AM
Capital Project Planning, Impact Fees, and Program Management Brittany Lazo Additional Reviewer Completed 08/16/2021 8:24 AM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 08/16/2021 10:37 AM
Capital Project Planning, Impact Fees, and Program Management Matthew McLean Additional Reviewer Completed 08/16/2021 12:57 PM
Growth Management Department Trinity Scott Transportation Completed 08/17/2021 7:28 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/18/2021 8:16 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/18/2021 11:09 AM
Grants Therese Stanley Additional Reviewer Completed 08/19/2021 6:19 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 08/29/2021 4:25 PM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 09/01/2021 10:53 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 09/14/2021 9:00 AM
16.A.45
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16.A.45.a
Packet Pg. 1147 Attachment: Agreement No. 4600004125-A02 SFWMD - Freedom Park Stormwater Channel Improvement (17746 : Contract Amendments
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Packet Pg. 1148 Attachment: Agreement No. 4600004125-A02 SFWMD - Freedom Park Stormwater Channel Improvement (17746 : Contract Amendments
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Packet Pg. 1149 Attachment: Agreement No. 4600004125-A02 SFWMD - Freedom Park Stormwater Channel Improvement (17746 : Contract Amendments
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Packet Pg. 1150 Attachment: Agreement No. 4600004125-A02 SFWMD - Freedom Park Stormwater Channel Improvement (17746 : Contract Amendments
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Packet Pg. 1151 Attachment: Agreement No. 4600004125-A02 SFWMD - Freedom Park Stormwater Channel Improvement (17746 : Contract Amendments
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Packet Pg. 1152 Attachment: Agreement No. 4600004125-A02 SFWMD - Freedom Park Stormwater Channel Improvement (17746 : Contract Amendments
16.A.45.c
Packet Pg. 1153 Attachment: Agreement No. 4600003762-A04 SFWMD - West Goodlette-Frank Road Area Joint Stormwater and Septic Tank Replacement (17746
16.A.45.c
Packet Pg. 1154 Attachment: Agreement No. 4600003762-A04 SFWMD - West Goodlette-Frank Road Area Joint Stormwater and Septic Tank Replacement
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Packet Pg. 1155 Attachment: Agreement No. 4600003762-A04 SFWMD - West Goodlette-Frank Road Area Joint Stormwater and Septic Tank Replacement
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Packet Pg. 1156 Attachment: Agreement No. 4600003762-A04 SFWMD - West Goodlette-Frank Road Area Joint Stormwater and Septic Tank Replacement (17746
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Packet Pg. 1157 Attachment: Agreement No. 4600003762-A04 SFWMD - West Goodlette-Frank Road Area Joint Stormwater and Septic Tank Replacement
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Packet Pg. 1158 Attachment: Agreement No. 4600003762-A04 SFWMD - West Goodlette-Frank Road Area Joint Stormwater and Septic Tank Replacement (17746
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Packet Pg. 1159 Attachment: Agreement No. 4600003762-A04 SFWMD - West Goodlette-Frank Road Area Joint Stormwater and Septic Tank Replacement (17746
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
4600004128-A02
AMENDMENT NO. 02
TO AGREEMENT NO.4600004128
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
LIKE
BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA
This AMENDMENT NO. 02, is entered into on to that Agreement dated
February 28, 2020, and as amended on January 26, 2021 (A01), between "the Parties," the South
Florida Water Management District (District), and Board of County Commissioners of Collier
County, Florida (County).
Background
1. The Governing Board of the District, at its February 1, 2020 meeting, approved
entering into this Agreement with the Parties for Griffin Road Area Stormwater Improvement
Project.
2. The term of the Agreement was fourteen (14) months.
3. The Parties amended the Agreement to extend the period of performance, revise the
Statement of Work, and revise the Payment and Deliverable Schedule (AO 1) of the Agreement.
4. The Parties wish to amend the Agreement to extend the period of performance,
revise the Statement of Work, and revise the Payment and Deliverable Schedule of the Agreement.
Terms and Conditions
5. The term of the Agreement is hereby extended by two (2) months and the expiration date,
as amended, is November 29, 2021. Regardless of the actual date of execution, this
AMENDMENT NO. 02 shall be effective as of September 29, 2021.
6. This AMENDMENT NO. 02 shall be at no additional cost to the District.
4600004128-A2, Page 1 of 2 CAO
,
0- SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
7. The Statement of Work, attached as Exhibit "A-1" to the Agreement, is hereby amended
by revising "Work Breakdown Structure" as set forth in Exhibit "A-2", attached hereto and made
a part of this AMENDMENT NO.02.
8. The Payment and Deliverable Schedule is also hereby revised in accordance with Exhibit
"B-2", attached hereto and made a part of this AMENDMENT NO.02.
9. All other terms and conditions of the Agreement remain unchanged.
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this AMENDMENT NO.02 on the date first written above.
SFWMD PROCUREMENT APPROVED
DY . 15749a,`L,cCZ-GZ9
ATE: 8/09/2021
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
ME
Candida Heater, Director
Administrative Services Division
ATTEST
CRYSTAL K. KINZEL, CLERK.
BY:
BOARD OF COUNTY COMMISSIONERS OF COLLIER
COUNTY, FLORIDA
By:
Title:
-m and legality
k
Jeffrey A. Matz{ §w, County Attorney
4600004128-A2, Page 2 of 2
CAO
EXHIBIT "A-2"
STATEMENT OF WORK
COLLIER COUNTY
Griffin Road Area Stormwater Improvement Project
1.0 INTRODUCTION AND BACKGROUND
The South Florida Water Management District (DISTRICT) allocated funding in Fiscal Year 2019-
2020 to regional partners for construction and implementation of water quality, stormwater management
and alternative water supply projects which meet objectives of the Big Cypress Basin Strategic Plan.
This project is with Collier County for improving flood control along Griffin, Price, and Barefoot -
Williams Road. Properties along these roads utilize wells and septic systems and become inundated due
to inadequate flow through the Barefoot -Williams Road swale. The project is located just southwest of
the US41 and CR-951 intersection and is part of a multi -phased effort to reduce flooding impacts in the
Barefoot -Williams Road area.
Flow restrictions in the Barefoot -Williams Road swale are creating elevated surface water staging which
pushes westward via existing cross drains under Barefoot -Williams Road at Price Street and Griffin Road
which causes residential properties on wells and septic systems to become inundated. This, in turn, creates
a public health issue and allows stormwater to pick up additional nutrients. As waters recede, untreated
nutrients are pulled into the area's receiving waters that ultimately flow into the Rookery Bay National
Estuarine Research Reserve (RBNERR).
2.0 OBJECTIVE
General project objectives, which align with the mission of the DISTRICT, include managing water
resources of the region by improving flood control and water quality. The project specific objectives
are to improve flood control in residential areas along Griffin, Price and Barefoot -Williams Road which
currently reside on wells and septic systems. Water quality will also be improved via additional nutrient
uptake as increased flows move through various water quality treatment features of the Artesia
Flowway Bypass System before entering the RBNERR.
3.0 SCOPE OF WORK
The COUNTY shall improve flood control along Griffin, Price, and Barefoot -Williams Road (See
Exhibit 1) by:
• Replacing an existing single 36" corrugated metal (CMP) driveway culvert and a single
24" high density polyethylene (HDPE) at 850 Barefoot -Williams Road with double 36"
HDPE culverts
• Replacing an existing single 36" CMP crossing under Price Street with double 29"x45"
elliptical reinforced concrete pipes
• Replacing an existing 42" CMP at 1000 Barefoot -Williams Road with double
36" IIDPE culverts
• Replacing an existing slotted inlet structure at the current southern end of the
Barefoot -Williams Road ditch with a larger structure
Page 1 of 3, Exhibit "A-2" to Agreement No. 4600004128
CA?)
The DISTRICT shall reimburse the COUNTY $180,000 or 40% of eligible expenses, whichever is
less, based on the final plans. The plans shall clearly indicate existing and proposed stormwater
appurtenances. An amendment to the AGREEMENT may be necessary depending on the final plans.
Eligible expenses consist of new components of the improvements along Barefoot -Williams Road to
reduce flooding and improve water quality for the area. Ineligible costs include, but are not limited
to, permits, design, inspection, survey, bonds and insurance, etc.
The COUNTY will be responsible for satisfactory completion of the scope of work and may retain
consultants, contractors, and/or vendors to provide the professional and construction services
required.
The COUNTY will also be responsible for project management, budget management, quality
control, and public outreach.
4.0 WORK BREAKDOWN STRUCTURE
The work breakdown structure is presented below.
4.1 Task 1
Submit design plans, project specifications, bid amount documentation, and Notice to Proceed
(NTP) to the DISTRICT Project Manager.
Initiate construction activities per design plans, project specifications, and applicable permits.
4.2 Task 2
Submit quarterly status reports (Exhibit "C") to the DISTRICT Project Manager which provides a
narrative of construction activities completed to date, a discussion of project status, an explanation
of conflicts or issues, if any, which may affect construction progress or project performance, and a
description of other pertinent information attached to the quarterly status reports such as project
oversight/management documentation, results from applicable inspections or field tests, addendums
or revisions to design plans or project specifications, and relevant project correspondence.
4.3 Task 3
Achieve functional completeness of the project per design plans, project specifications, and applicable
pen -nits. Functional completeness is defined throughout herein as installed, backfilled, tested,
cleared for use, and placed into service and ROW to ROW restoration, less landscape/sod and
roadway lime rock and asphalt placement.
Submit a final report to the DISTRICT Project Manager which provides a narrative of the project and
confinnation that the project is considered to be functionally complete.
Submit a Reimbursement Request Package to the DISTRICT Project Manager which includes a
COUNTY invoice and supporting documentation such as consultant, contractor, and/or vendor invoices
and proof of payment(s).
Page 2 of 3, Exhibit "A-2" to Agreement No. 4600004128
CCA�
Exhibit 1: General Location of Stormwater Improvements
Page 3 of 3, Exhibit "A-2" to Agreement No. 4600004128
EXHIBIT "B-2"
PAYMENT AND DELIVERABLES SCHEDULE
COLLIER COUNTY
Griffin Road Area Stormwater Improvement Project
The schedule set forth below is through November 1, 2021.
All deliverables submitted herein are subject to review and acceptance by the DISTRICT
Project Manager. Acceptability of all work will be based on the judgment of the DISTRICT
Project Manager that the work is technically complete and accurate.
The COUNTY shall submit a Reimbursement Request Package in accordance with the
schedule set forth below and payment shall be made following receipt and acceptance of the
Reimbursement Request Package by the DISTRICT Project Manager. Reimbursement
Request Package shall adequately demonstrate completion of each Task in accordance with
Exhibit "A" and shall include, but not be limited to, a copy of the invoice and other
documentation supporting payment.
The DISTRICT's payment is a reimbursement of actual eligible expenditures and is, therefore,
subject to adequate documentation to support actual eligible expenditures within the not -to -
exceed AGREEMENT funding limitations specified below. In the event that actual eligible
expenditures are less than expected for a particular Task, the COUNTY may apply the
unexpended balance towards another Task consistent with the funding limitation percentage
specified below. The COUNTY shall provide prior written notice to the DISTRICT Project
Manager of its decision to apply the unexpended balance toward another Task. Actual eligible
expenditures less than the estimated project cost will result in a reduced final payment per the
funding limitation percentage specified below. The COUNTY is responsible for any additional
funds either through local revenues, grants, other appropriations, and/or other funding sources.
The total DISTRICT contribution for all work completed herein shall not exceed the
amount of $180,000 or 40% of eligible expenditures for the project, whichever is less.
Page 1 of 2, Exhibit "B-2" to Agreement No. 4600004128
CAC
DISTRICT
Estimated
COUNTY
Not -To-
Project
Task
Deliverable(s)
Due Date
Share
Exceed
Cost
(60%)
Share
(100%)
(40%)
Design Plans, Project
1
Specifications, Bid Amount
February 2, 2021
N/A
N/A
N/A
Documentation, and NTP
2
Exhibit "C" - Quarterly Status
May 3, 2021
N/A
N/A
N/A
Report
Final Report
Achieve functional
completeness of the project per
November 1,
3
design plans, project
2021
$270,000
$180,000
$450,000
specifications, and applicable
permits.
Reimbursement Request
Package
Total
$270,000
$180,000
$450,000
Page 2 of 2, Exhibit "B-2" to Agreement No. 4600004128
D