Agenda 09/14/2021 Item #16A36 (Award Work Order to Preferred Materials, Inc. for Oil Well Rd Shoulder Improvements Segment II Project #60231)09/14/2021
EXECUTIVE SUMMARY
Recommendation to award a Work Order to Preferred Materials, Inc., for construction of the “Oil
Well Road Shoulder Improvements - Segment II” project, in the amount of $723,901.64 (Project
60231), and authorize the Chair to sign the attached Work Order.
_____________________________________________________________________________
OBJECTIVE: To award a construction contract for the “Oil Well Road Shoulder Improvements -
Segment II” safety, capacity, and operational improvement project to Preferred Materials, Inc.
CONSIDERATION: The project consists of adding two feet pavement widening, five feet paved
shoulders and milling & resurfacing of the existing traffic lanes on both sides of Oil Well Road east of
Camp Keais Road. The improvements include incidental signing and pavement markings. The total length
of the project is approximately 0.765 miles (see attached sketch).
On May 28, 2021, Transportation Engineering staff sent construction plans and a bid schedule to four
construction companies under contract with the County under Agreement #16-6663 for Roadway
Contractors. Staff requested quotations from those contractors for construction services for the Oil Well
Road Shoulder Improvements - Segment II project. The County received three bids and a no quote
response provided by the fourth contractor by the June 18, 2021, deadline, as summarized below:
Contractor Bid
1 Preferred Materials, Inc. $723,901.64
2 Bonness, Inc. $822,515.59
3 Ajax Paving Industries of Florida, LLC $862,871.97
4 Wright Construction Group, Inc. NO QUOTE
Staff and the Engineer of Record (“EOR”) of the Collier County Transportation In -House Design Team,
concluded the bidding was competitive and representative of market conditions. It determined that the
lowest bid is fair and reasonable. The low bid is 2.4% lower than the County’s $741,935 internal opinion
of probable cost. As a result, staff recommends awarding the Work Order to Preferred Materials, Inc. The
bid tabulation, staff’s letter of recommendation and proposed Work Order are attached.
The EOR evaluated Preferred Material’s performance using the Agreement #16-6663 for Roadway
Contractors for the last five years, which includes the contractor’s prior experience, skills, and business
standing, and their ability to conduct the work as completely and timely as required under the terms of the
Agreement. Specifically, this firm has performed work in Collier County most recently in 2020
successfully constructing the first segment of the project, Oil Well Road Shoulder Improvements -
Segment I. Preferred Materials, Inc. has performed work for various municipalities and counties in
southwest Florida and FDOT. The firm is reputable with a good work history and construction results.
FISCAL IMPACT: Total contract cost is $723,901.64. Funding for this project is included in tentative
FY22 budget within Gas Tax Fund (313), Project 60231. Source of funding is gas tax revenue.
GROWTH MANAGEMENT IMPACT: This project is in accordance with the goals and objectives of
the Transportation Element of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality and requires majority vote for approval. -JAK
16.A.36
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09/14/2021
RECOMMENDATION: To award a Work Order for “Oil Well Road Shoulder Improvements -
Segment II” project to Preferred Materials, Inc., in the amount of $723,901.64, and authorize the
Chairman to sign the attached Work Order.
Prepared by: Julio F. Ordonez, P.E., Senior Project Manager, Transportation Engineering Division
ATTACHMENT(S)
1. Oil Well Rd Shoulders - Segment II SKETCH (PDF)
2. Work Order- Oil Well Rd Shoulders- Seg.II-60231.3 (PDF)
3. Oill Well Rd Shoulders - Segment II - Fully Executed PP Bond (PDF)
4. Oil Well Road Shoulder Improvements 2 PN 60231.3 - PREFERRED MATERIALS QUOTE
(PDF)
5. Oil Well Road Shoulder Improvements Segment 2 PN 60231.3 - BID ANALYSIS
(XLSX)
16.A.36
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.36
Doc ID: 16355
Item Summary: Recommendation to award a Work Order to Preferred Materials, Inc., for
construction of the “Oil Well Road Shoulder Improvements - Segment II” project, in the amount of
$723,901.64 (Project 60231) and authorize the Chair to sign the attached Work Order.
Meeting Date: 09/14/2021
Prepared by:
Title: Project Manager, Principal – Transportation Engineering
Name: Julio Ordonez
08/09/2021 11:41 AM
Submitted by:
Title: Division Director - Transportation Eng – Transportation Engineering
Name: Jay Ahmad
08/09/2021 11:41 AM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 08/09/2021 3:07 PM
Transportation Engineering Jay Ahmad Additional Reviewer Completed 08/10/2021 8:41 AM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 08/10/2021 4:08 PM
Growth Management Department Lissett DeLaRosa Growth Management Department Completed 08/11/2021 1:09 PM
Growth Management Department Gene Shue Additional Reviewer Completed 08/12/2021 5:00 PM
Transportation Engineering Mark McCleary Additional Reviewer Completed 08/13/2021 8:41 AM
Growth Management Department Anthony Khawaja Additional Reviewer Completed 08/13/2021 10:35 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 08/13/2021 2:58 PM
Growth Management Operations Support Raquel Ovares Additional Reviewer Completed 08/16/2021 9:44 AM
Procurement Services Evelyn Colon Additional Reviewer Skipped 08/18/2021 7:40 AM
Growth Management Department James C French Growth Management Skipped 08/11/2021 9:40 AM
Growth Management Department Trinity Scott Transportation Completed 08/18/2021 11:13 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 08/23/2021 10:15 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/23/2021 10:27 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/23/2021 1:26 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 08/23/2021 1:32 PM
16.A.36
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County Manager's Office Amy Patterson Level 4 County Manager Review Completed 09/01/2021 11:09 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 09/14/2021 9:00 AM
16.A.36
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Packet Pg. 1029 Attachment: Oil Well Rd Shoulders - Segment II SKETCH (16355 : Oil Well Road Shoulders – Segment II)
RN
7-29-2021Julio Ordonez Digitally signed by Julio Ordonez
Date: 2021.07.29 11:08:45
-04'00'
AhmadJay Digitally signed by AhmadJay
Date: 2021.08.03 09:21:13
-04'00'
ScottTrinity Digitally signed by ScottTrinity
Date: 2021.08.09 10:22:41
-04'00'
16.A.36.b
Packet Pg. 1030 Attachment: Work Order- Oil Well Rd Shoulders- Seg.II-60231.3 (16355 : Oil Well Road Shoulders – Segment II)
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Packet Pg. 1031 Attachment: Work Order- Oil Well Rd Shoulders- Seg.II-60231.3 (16355 : Oil Well Road Shoulders – Segment II)
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Packet Pg. 1032 Attachment: Work Order- Oil Well Rd Shoulders- Seg.II-60231.3 (16355 : Oil Well Road Shoulders – Segment II)
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Packet Pg. 1033 Attachment: Oill Well Rd Shoulders - Segment II - Fully Executed PP Bond (16355 : Oil Well Road Shoulders – Segment II)
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Packet Pg. 1034 Attachment: Oill Well Rd Shoulders - Segment II - Fully Executed PP Bond (16355 : Oil Well Road Shoulders – Segment II)
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Packet Pg. 1035 Attachment: Oill Well Rd Shoulders - Segment II - Fully Executed PP Bond (16355 : Oil Well Road Shoulders – Segment II)
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Packet Pg. 1036 Attachment: Oill Well Rd Shoulders - Segment II - Fully Executed PP Bond (16355 : Oil Well Road Shoulders – Segment II)
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Packet Pg. 1037 Attachment: Oill Well Rd Shoulders - Segment II - Fully Executed PP Bond (16355 : Oil Well Road Shoulders – Segment II)
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Packet Pg. 1038 Attachment: Oill Well Rd Shoulders - Segment II - Fully Executed PP Bond (16355 : Oil Well Road Shoulders – Segment II)
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Packet Pg. 1039 Attachment: Oill Well Rd Shoulders - Segment II - Fully Executed PP Bond (16355 : Oil Well Road Shoulders – Segment II)
DATE:_6/18/21
ITEM No.CONTRACT
AMOUNT
101-1 MOBILIZATION LS 1 $42,275.00 $42,275.00
102-1 MAINTENANCE OF TRAFFIC LS 1 $40,970.00 $40,970.00
104-13-1 STAKED SILT FENCE TYPE III LF 8,000 $2.40 $19,200.00
110-1-1 STANDARD CLEARING & GRUBBING LS 1 $19,930.00 $19,930.00
120-1 EXCAVATION CY 2,633 $10.31 $27,146.23
120-6 EMBANKMENT CY 1,317 $4.57 $6,018.69
160-4 TYPE B STABILIZATION (3-FOOT SHOULDERS) SY 2,700 $8.20 $22,140.00
285-701 OPTIONAL BASE GROUP 1 (4" THICK, BLACK BASE ONLY) SY 4,939 $22.04 $108,855.56
285-715 OPTIONAL BASE GROUP 15 (9" THICK, BLACK BASE ONLY) SY 1,980 $55.12 $109,137.60
327-70-1 MILLING EXISTING ASPHALT PAVEMENT (1" AVG. DEPTH) SY 8,990 $2.45 $22,025.50
334-1-13 SUPERPAVE ASPH. CONC. TYPE SP-12.5 (TRAF. C)(2" THICK) [1] TN 198 $105.10 $20,809.80
337-7-42 ASPH. CONC. FRICTION COURSE TYPE FC-9.5 (TRAFFIC C) [2] TN 1,312 $121.15 $158,948.80
430-985-230 MITERED END SECTION (24", CD) EA 2 $3,120.00 $6,240.00
570-1-2 PERFORMANCE TURF (SOD) SY 27,700 $2.96 $81,992.00
700-1-50 SIGNS, SINGLE POLE (RELOCATE) [3] AS 3 $215.00 $645.00
706-3 PAVEMENT MARKERS, RETRO-REFLECTIVE EA 102 $3.80 $387.60
711-11-101 TRAFFIC STRIPE, SOLID, THERMO. (6" WHITE) GM 1.530 $4,126.00 $6,312.78
711-11-231 TRAFFIC STRIPE SKIP (10-40), THERMO.-YELLOW (6") GM 0.760 $1,033.00 $785.08
711-17 REMOVE EXIST. PAVEMENT MARKINGS LS 1 $3,230.00 $3,230.00
737-70-1 UTILITY LOCATE, UNDERGROUND EA 4 $463.00 $1,852.00
$698,901.64
CC-1000 ROADWAY ALLOWANCE FIXED 1 $25,000.00 $25,000.00
$723,901.64
CONTRACTOR: Preferred Materials, Inc.
UNIT
PROJECT TOTAL:
DESCRIPTION
SUB-TOTAL:
OIL WELL ROAD (C.R. 858)
SHOULDER IMPROVEMENTS - SEGMENT II
FROM 1/4 MILE EAST OF CAMP KEAIS ROAD TO 1 MILE EAST OF CAMP KEAIS ROAD
TO 1/4 MILE EAST OF CAMP KEAIS ROAD
COLLIER COUNTY PROJECT No. 60231.3
BID SCHEDULE
UNIT
PRICE
ORIGINAL
QUANTITY
6/18/2021
Prepared by: J.F.O.
TRAFFIC OPERATIONS
16.A.36.d
Packet Pg. 1040 Attachment: Oil Well Road Shoulder Improvements 2 PN 60231.3 - PREFERRED MATERIALS QUOTE (16355 : Oil Well Road Shoulders –
Project No:60231.3 Procurement Strategist:
Project Title:Oil Well Road Shoulder Improvements 2 Project Manager:Julio Ordonez
Bid Date:6/18/2021
BID TABULATION
BIDDER:
ITEM NO.DESCRIPTION UNIT QTY. UNIT PRICE AMOUNT ($)UNIT PRICE AMOUNT ($)UNIT PRICE AMOUNT ($)UNIT PRICE AMOUNT ($)UNIT PRICE AMOUNT ($)
101-1 MOBILIZATION LS 1 $42,275.00 $42,275.00 $36,735.95 $36,735.95 $85,000.00 $85,000.00 $0.00 $0.00 $60,000.00 $60,000.00
102-1 MAINTENANCE OF TRAFFIC LS 1 $40,970.00 $40,970.00 $30,500.50 $30,500.50 $97,500.00 $97,500.00 $0.00 $0.00 $50,000.00 $50,000.00
104-13-1 STAKED SILT FENCE TYPE III LF 8,000 $2.40 $19,200.00 $0.79 $6,320.00 $0.85 $6,800.00 $0.00 $0.00 $2.00 $16,000.00
110-1-1 STANDARD CLEARING & GRUBBING LS 1 $19,930.00 $19,930.00 $20,054.29 $20,054.29 $39,300.00 $39,300.00 $0.00 $0.00 $15,000.00 $15,000.00
120-1 EXCAVATION CY 2,633 $10.31 $27,146.23 $30.54 $80,411.82 $10.55 $27,778.15 $0.00 $0.00 $15.00 $39,495.00
120-6 EMBANKMENT CY 1,317 $4.57 $6,018.69 $25.88 $34,083.96 $17.90 $23,574.30 $0.00 $0.00 $12.00 $15,804.00
160-4 TYPE B STABILIZATION (3-FOOT SHOULDERS)SY 2,700 $8.20 $22,140.00 $6.67 $18,009.00 $7.20 $19,440.00 $0.00 $0.00 $8.00 $21,600.00
285-701 OPTIONAL BASE GROUP 1 (4" THICK, BLACK BASE ONLY)SY 4,939 $22.04 $108,855.56 $25.98 $128,315.22 $23.00 $113,597.00 $0.00 $0.00 $20.00 $98,780.00
285-715 OPTIONAL BASE GROUP 15 (9" THICK, BLACK BASE ONLY)SY 1,980 $55.12 $109,137.60 $53.75 $106,425.00 $66.70 $132,066.00 $0.00 $0.00 $50.00 $99,000.00
327-70-1 MILLING EXISTING ASPHALT PAVEMENT (1" AVG. DEPTH)SY 8,990 $2.45 $22,025.50 $2.05 $18,429.50 $2.25 $20,227.50 $0.00 $0.00 $2.00 $17,980.00
334-1-13 SUPERPAVE ASPH. CONC. TYPE SP-12.5 (TRAF. C)(2" THICK) [1]TN 198 $105.10 $20,809.80 $221.10 $43,777.80 $142.60 $28,234.80 $0.00 $0.00 $135.00 $26,730.00
337-7-42 ASPH. CONC. FRICTION COURSE TYPE FC-9.5 (TRAFFIC C) [2]TN 1,312 $121.15 $158,948.80 $147.56 $193,598.72 $133.65 $175,348.80 $0.00 $0.00 $155.00 $203,360.00
430-985-230 MITERED END SECTION (24", CD)EA 2 $3,120.00 $6,240.00 $2,668.17 $5,336.34 $2,810.00 $5,620.00 $0.00 $0.00 $2,000.00 $4,000.00
570-1-2 PERFORMANCE TURF (SOD)SY 27,700 $2.96 $81,992.00 $2.18 $60,386.00 $1.85 $51,245.00 $0.00 $0.00 $1.25 $34,625.00
700-1-50 SIGNS, SINGLE POLE (RELOCATE) [3]AS 3 $215.00 $645.00 $210.45 $631.35 $674.00 $2,022.00 $0.00 $0.00 $200.00 $600.00
706-3 PAVEMENT MARKERS, RETRO-REFLECTIVE EA 102 $3.80 $387.60 $3.68 $375.36 $3.95 $402.90 $0.00 $0.00 $5.50 $561.00
711-11-101 TRAFFIC STRIPE, SOLID, THERMO. (6" WHITE)GM 1.530 $4,126.00 $6,312.78 $4,035.43 $6,174.21 $4,308.00 $6,591.24 $0.00 $0.00 $4,000.00 $6,120.00
711-11-231 TRAFFIC STRIPE SKIP (10-40), THERMO.-YELLOW (6")GM 0.760 $1,033.00 $785.08 $1,010.17 $767.73 $1,078.00 $819.28 $0.00 $0.00 $3,000.00 $2,280.00
711-17 REMOVE EXIST. PAVEMENT MARKINGS LS 1 $3,230.00 $3,230.00 $1,142.24 $1,142.24 $1,405.00 $1,405.00 $0.00 $0.00 $4,000.00 $4,000.00
737-70-1 UTILITY LOCATE, UNDERGROUND EA 4 $463.00 $1,852.00 $1,510.15 $6,040.60 $225.00 $900.00 $0.00 $0.00 $250.00 $1,000.00
$698,901.64 $797,515.59 $837,871.97 $0.00 $716,935.00
CC-1000 ROADWAY ALLOWANCE FIXED 1 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $0.00 $0.00 $25,000.00 $25,000.00
TOTAL BID = SUBTOTAL ROADWAY + OWNER ALLOWANCE $723,901.64 $822,515.59 $862,871.97 $0.00 $741,935.00
Preferred Materials, Inc.Ajax Paving Industries, Inc.Wright Construction Bonness, Inc.ENGINEER'S ESTIMATE
Sub-Total Roadway
SECTION: ROADWAY
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Packet Pg. 1041 Attachment: Oil Well Road Shoulder Improvements Segment 2 PN 60231.3 - BID ANALYSIS (16355 : Oil Well Road Shoulders – Segment II)