Agenda 09/14/2021 Item #11B (Media Technology allowing for remote participation)09/14/2021
EXECUTIVE SUMMARY
Recommendation to provide direction to the County Manager on in -person award
presentations and other recognitions, use of the boardroom by outside entities, and
continued use of communications media technology to allow individuals to participate
remotely in County meetings.
______________________________________________________________________________
OBJECTIVE: To provide the County Manager direction on in-person award presentations and
other recognitions, use of the boardroom by outside entities, and continued use of
communications media technology to allow individuals to participate remotely in County
meetings.
CONSIDERATION: To address the issues associated with the COVID-19 global pandemic, the
Governor of the State of Florida issued Executive Orders 20-51 and 20-52 declaring a public
health emergency and the Board issued Proclamation/Resolution 2020-50 declaring a Local State
of Emergency, which authorized the County to take all necessary action to protect human health
and safety. Recognizing the need to maintain the functionality and continuity of government, the
Governor further issued Executive Order 20-69, which suspended the requirement for local
governing bodies to have a quorum physically present to conduct public meetings. On April 28,
2020, the Board of County Commissioners (Board) approved Emergency/Executive Order 2020-
01 setting hybrid remote public meeting procedures using communications media technology
and tying its expiration to 20-69, to which subsequent extensions ended at 12:01 a.m. on
November 1, 2020.
On May 26, 2020, the Board adopted Emergency/Executive Order No. 2020-04 providing for
hybrid virtual quasi-judicial hearing procedures during the pandemic. This order was set to
remain in effect as long as Governor DeSantis’ Executive Order 20-52 also remained in effect.
Executive Order 20-52 expired on June 27, 2021. At the Board’s June 22, 2021, meeting, a
motion was adopted to extend the County’s hybrid virtual quasi-judicial hearing procedures
through the September 14, 2021, Board meeting where this issue and issues dealing with in-
person award presentations and other recognitions would be reevaluated.
While the use of communications media technology services such as WebEx, GoToMeeting, and
Zoom have exponentially grown since the start of the pandemic, and where public participation
has been enhanced by the inclusion of such technology, staff resources must also be considered
in any discussion of their utilization.
The County Manager requires direction from the Board as to in-person award presentations and
other recognitions, use of the boardroom by outside entities, and continued use of
communications media technology to allow individuals to participate remotely in County
meetings.
FISCAL IMPACT: This executive summary has no immediate fiscal impact.
GROWTH MANAGEMENT IMPACT: This executive summary has no immediate growth
management impact.
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LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no
legal issues at this moment, and requires majority vote for direction. -JAK
RECOMMENDATION: That the Board provide direction to the County Manager on in -person
award presentations and other recognitions, use of the boardroom by outside entities, and
continued use of communications media technology to allow individuals to participate remotely
in County meetings.
PREPARED BY: John Mullins, Director of Communications, Government & Public Affairs
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COLLIER COUNTY
Board of County Commissioners
Item Number: 11.B
Doc ID: 19997
Item Summary: Recommendation to provide direction to the County Manager on in-person award
presentations and other recognitions, use of the boardroom by outside entities, and continued use of
communications media technology to allow individuals to participate remotely in County meetings. (John
Mullins, Director of Communications, Government and Public Affairs)
Meeting Date: 09/14/2021
Prepared by:
Title: – County Manager's Office
Name: John Mullins
09/07/2021 11:16 AM
Submitted by:
Title: – County Manager's Office
Name: John Mullins
09/07/2021 11:16 AM
Approved By:
Review:
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 09/07/2021 11:34 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 09/07/2021 11:58 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/07/2021 4:23 PM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 09/08/2021 3:51 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 09/14/2021 9:00 AM
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