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Agenda 08/10/2021 Item #16F 108/10/2021 EXECUTIVE SUMMARY Recommendation to authorize budget amendments to transfer funding to the appropriate capital funds in the amount of $15,000,000 to accommodate the expedition of capital projects following direction of the Board of County Commissioners. OBJECTIVE: To move funding to the appropriate capital accounts to expedite projects following direction of the Board. CONSIDERATIONS: Since the onset of the global COVID-19 health pandemic, Congress has passed several pieces of legislation that provided funding for states, counties, municipalities, and tribal governments. The Board has allocated funding to several different community programs that have been carried out, including the $21.7 million Collier County Community Assistance (CCAP) program through December 31, 2021 that included programs designed to continue community support and expand the use of other relief programs. On June 22, 2021, the Board accepted funding from the American Rescue Plan Act of 2021 (ARP), and approved a staff recommendation to proceed with the reallocation of CCAP funds for water, sewer, and other capital activities. This action would allow staff to begin immediate execution of a range of projects to benefit County residents and to continue prior existing assistance programs using funding from the ARP. FISCAL IMPACT: Budget Amendments totaling $15,000,000, are required to transfer funds from the Community & Human Service Grant Support Fund (123), in the amount of $7,000,000 to the Wastewater User Fee Capital Fund (414), $3,000,000 to the Water User Fee Capital (412), and $5,000,000 to the Countywide Capital Projects Fund (301). GROWTH MANAGEMENT IMPACT: There are no Growth Management impacts associated with this action. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal issues and requires majority vote for approval. -JAK RECOMMENDATION: To authorize budget amendments to recognize funding within the appropriate capital funds in the amount of $15,000,000 to accommodate the expedition of capital projects at the direction of the Board of County Commissioners. Prepared by: Sean Callahan, Deputy County Manager ATTACHMENT(S) 1. 123 to 414 BUDGET AMENDMENT (PDF) 2. 123 to 412 BUDGET AMENDMENT (PDF) 3. 123 to 301 CARES Budget Amendment Form (XLS) 16.F.1 Packet Pg. 33 08/10/2021 COLLIER COUNTY Board of County Commissioners Item Number: 16.F.1 Doc ID: 17703 Item Summary: Recommendation to authorize budget amendments to transfer funding to the appropriate capital funds in the amount of $15,000,000 to accommodate the expedition of capital projects following direction of the Board of County Commissioners. Meeting Date: 08/10/2021 Prepared by: Title: – County Manager's Office Name: Sean Callahan 08/09/2021 9:07 AM Submitted by: Title: – County Manager's Office Name: Sean Callahan 08/09/2021 9:07 AM Approved By: Review: Corporate Business Operations Jennifer Reynolds Additional Reviewer Completed 08/09/2021 9:22 AM Grants Sean Callahan Level 2 Grants Review Skipped 08/09/2021 3:35 PM Grants Therese Stanley Additional Reviewer Completed 08/09/2021 5:02 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/10/2021 8:51 AM Office of Management and Budget Susan Usher Additional Reviewer Completed 08/10/2021 9:30 AM Office of Management and Budget Geoffrey Willig Level 3 OMB Gatekeeper Review Skipped 08/10/2021 12:45 PM County Manager's Office Amy Patterson Level 4 County Manager Review Completed 08/10/2021 1:38 PM Board of County Commissioners Geoffrey Willig Meeting Pending 08/10/2021 9:00 AM 16.F.1 Packet Pg. 34 16.F.1.a Packet Pg. 35 Attachment: 123 to 414 BUDGET AMENDMENT (17703 : CCAP Budget Amendments) 16.F.1.a Packet Pg. 36 Attachment: 123 to 414 BUDGET AMENDMENT (17703 : CCAP Budget Amendments) 16.F.1.a Packet Pg. 37 Attachment: 123 to 414 BUDGET AMENDMENT (17703 : CCAP Budget Amendments) 16.F.1.a Packet Pg. 38 Attachment: 123 to 414 BUDGET AMENDMENT (17703 : CCAP Budget Amendments) 16.F.1.b Packet Pg. 39 Attachment: 123 to 412 BUDGET AMENDMENT (17703 : CCAP Budget Amendments) 16.F.1.b Packet Pg. 40 Attachment: 123 to 412 BUDGET AMENDMENT (17703 : CCAP Budget Amendments) 16.F.1.b Packet Pg. 41 Attachment: 123 to 412 BUDGET AMENDMENT (17703 : CCAP Budget Amendments) 16.F.1.b Packet Pg. 42 Attachment: 123 to 412 BUDGET AMENDMENT (17703 : CCAP Budget Amendments) BUDGET AMENDMENT REQUEST For Budget/Finance Use Only BA# JE # BAR# APH Date 301 County Wide Capital Projects Fund No.Fund Description (type on line above) Date Prepared:7/1/2021 (Attach Executive Summary) Approved by BCC on:Item No. Expense Budget Detail Fund Center Title:SAP Financial System Fund Center No.:121125 Funded Program (Project) Title:SAP 5-digit Fd Prog #:50017 (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease)Budget Budget 121125 50017 764950 Software 2,000,000.00 1,750,000.00 3,750,000.00 - - Net Change to Budget 2,000,000.00$ Expense Budget Detail Fund Center Title:Sheriff Capital Projects Fund Center No.:611005 Funded Program (Project) Title:Helicopter Replacement 5-digit Fd Prog #:50217 (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease)Budget Budget 611005 50217 764990 Other Machinery 3,000,000.00 2,000,000.00 5,000,000.00 - - Net Change to Budget 3,000,000.00$ Revenue Budget Detail Fund Center Title:Interfund Transfers Fund Center No.:929010 Funded Program (Project) Title:5-digit Fd Prog #: (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease)Budget Budget 929010 0 481230 Transfer from 123 5,000,000.00 - 5,000,000.00 - - - Net Change to Budget 5,000,000.00$ 16.F.1.c Packet Pg. 43 Attachment: 123 to 301 CARES Budget Amendment Form (17703 : CCAP Budget Amendments) EXPLANATION Why are funds needed?(type below) To partially fund the replacement of the Sheriff's helicopter and the County's Financial system Where are funds available?(type below) REVIEW PROCESS Cost Center Director*:Date Department Heads:Date Office of Mgt & Budget Date Agency Manager Date Finance Department:Date Clerk to the Board Admin:Date Inputted by:Date BA number (SAP) Transfer in from fund 123 16.F.1.c Packet Pg. 44 Attachment: 123 to 301 CARES Budget Amendment Form (17703 : CCAP Budget Amendments) BUDGET AMENDMENT REQUEST For Budget/Finance Use Only BA# JE # BAR# APH Date 123 Comm & Human Serv Division - Grant Program Support Fund No.Fund Description (type on line above) Date Prepared:7/1/2021 (Attach Executive Summary) Approved by BCC on:Item No. Expense Budget Detail Fund Center Title:Client Assistance Fund Center No.:155920 Funded Program (Project) Title:FDEM CARES Act 5-digit Fd Prog #:33699 (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease)Budget Budget 155920 33699 652990 Other Operating Exp (5,000,000.00) 44,464,802.10 39,464,802.10 - Net Change to Budget (5,000,000.00)$ Expense Budget Detail Fund Center Title:Interfund Transfers Fund Center No.:929010 Funded Program (Project) Title:FDEM CARES Act 5-digit Fd Prog #:33699 (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease)Budget Budget 929010 33699 913010 Transfer to 301 5,000,000.00 - 5,000,000.00 - Net Change to Budget 5,000,000.00$ EXPLANATION Why are funds needed?(type below) To partially fund the replacement of the Sheriff's helicopter and the County's Financial system Where are funds available?(type below) REVIEW PROCESS Cost Center Director*:Date Department Heads:Date Office of Mgt & Budget Date Agency Manager Date Finance Department:Date Clerk to the Board Admin:Date Inputted by:Date BA number (SAP) leftover CARES money 16.F.1.c Packet Pg. 45 Attachment: 123 to 301 CARES Budget Amendment Form (17703 : CCAP Budget Amendments)