Agenda 07/27/2021 Item #16E 207/27/2021
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Six (6) change orders that in aggregate modify contracts by -$1,692,905.00 and add 431 calendar
days to completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Ten (10) after the fact memos with a fiscal impact of $3,859.57 for additional services
Approval of the following documents by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the
document(s) shall be enforceable against Collier County only to the extent authorized by law in the
absence of such ratification by that Board.
FISCAL IMPACT: The net total for the sixteen (1 6) items is -$1,689,045.43
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0727 Change Order Report - FY21 (PDF)
2. 0727 Change Order Backup - FY21 (PDF)
16.E.2
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07/27/2021
3. 0727 After the Fact Report - FY21 (PDF)
4. 0727 After the Fact Backup - FY21 (PDF)
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07/27/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.2
Doc ID: 17544
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 07/27/2021
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
07/16/2021 10:55 AM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
07/16/2021 10:55 AM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 07/16/2021 11:20 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 07/16/2021 3:42 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 07/20/2021 8:45 AM
Agenda Clerk Preview Michael Cox Agenda Clerk Preview Completed 07/20/2021 5:07 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 07/21/2021 8:43 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 07/21/2021 1:18 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 07/22/2021 9:03 AM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 07/27/2021 10:52 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 07/27/2021 9:00 AM
16.E.2
Packet Pg. 330
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 18-7279 1 6/22/2021Big Corkscrew Island Regional Park Phase IIQ. Grady Minor & Associates, P.A.Facilities Management - Dave Closas$749,176.00 $749,176.00 $0.00 $749,176.00 0.00% 935 180 1115 19.25%2 5 19-7615 4 7/6/2021Big Corkscrew Island Regional Park Astra Construction Services LLCFacilities Management - Dave Closas$45,065,454.00 $45,065,454.00 $0.00 $45,065,454.00 0.00% 608 114 722 18.75%3 7 20-7773 3 7/6/2021 CRA Parking Lot Fort Construction Group Bayshore CRA - Tami Scott $472,772.25 $472,772.25 $0.00 $472,772.25 0.00% 210 17 227 8.10%4 10 21-7834 1 7/6/2021 Freedom Park Bypass Ditch Thomas Marine ConstructionCapital Project, Impact Fee & Program - Brittany Lazo$1,590,960.39 $1,590,960.39 $0.00 $1,590,960.39 0.00% 150 30 180 20.00%5 14 18-7474 9 7/7/2021Design Build of NESA Interim WWTPMitchell & Stark Construction Co., Inc.PUEPMD - Craig Pajer $77,653,700.00 $66,987,818.22 ($1,692,905.00) $65,294,913.22 -2.53% 1000 90 1090 9.00%6 22 17-7198 1A.15 7/16/2021Collier County Sports Complex Phase 1AManhattan Construction Florida, Inc.Facilities Management - Margaret Bishop$30,757,765.00 $28,741,659.80 $0.00 $28,741,659.80 0.00% 456 0 456 0.00%Meeting Date Total number of Change OrdersTotal Dollar ChangeTotal Change in Days7/27/2021 6 -$1,692,905.00 43116.E.2.aPacket Pg. 331Attachment: 0727 Change Order Report - FY21 (17544 : Procurement Services administrative reports)
1 116.E.2.b
Packet Pg. 332 Attachment: 0727 Change Order Backup - FY21 (17544 : Procurement Services administrative reports)
Schneeberge
rSara
Digitally signed by SchneebergerSara
Date: 2021.07.01 09:18:38 -04'00'
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Civil Engineers Land Surveyors Planners Landscape Architects
Q. Grady Minor & Associates, P.A. Ph. 239-947-1144 Fax. 239-947-0375
3800 Via Del Rey EB 0005151 LB 0005151 LC 26000266
Bonita Springs, FL 34134 www.gradyminor.com
March 2, 2021
Mr. Dave Closas, P.E.
Collier County Facilities Management
3335 Tamiami Trail East, Suite 101
Naples, FL 34112-5356
RE: Big Corkscrew Island Regional Park Phase 2
Collier County Contract No. 18-7279
Amendment No. 2
Water Management Coordination
Dear Mr. Closas:
As we have discussed, the US Army Corps of Engineers (COE) has delegated Federal wetland
permitting to the Florida Dept. of Environmental Protection (FDEP) effective December 15, 2020.
We had the pending application for this project with COE; however, COE was unable to process the
application in time prior to delegating authority. In discussions with COE and FDEP staff, we have
been informed that the project will need to be re-applied as if it was a new permit application. Our
biologist sub-consultant has provided us with a fee to initiate the application process with FDEP and
to finalize the application process.
Further, in order to obtain the FDEP permit a water quality certification from SFWMD is needed.
The stormwater management part of the project has been on hold pending formal approval of a joint
stormwater management system with the adjoining property owners (Collier County Public Schools
and Orange Blossom Ranch). That process has recently been reinitiated by Collier County. We will
need to assist in coordinating finalizing that along with modifying the permits of each of their projects
in order to obtain the SFWMD permit/water quality certification.
Our contract has allowances for unforeseen conditions. The regulatory change could not have been
anticipated. Additionally the permitting challenges brought about by the challenges in the SFWMD
permitting process could not have been anticipated.
Based on this we are requesting that $66,416 of the $68,000 in the allowances be reallocated to the
permitting task.
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Mr. Dave Closas
Big Corkscrew Island Regional Park Phase 2
March 2, 2021
Page 2 of 2
G:\AdminMarketing\PROPOSAL\C\Collier County\18-7279 BCIRP Ph 2\Contract Negotiations\FDEP-SFWMD Mod\DC10118 FDEP and SFWMD Permitting
final 3-2-21.docx
SERVICES FEE SCHEDULE:
TASK DESCRIPTION BUDGET FEE & TYPE
1. SFWMD Assistance $24,092.00 Time & Material
2. FDEP Federal Permitting* $42,324.00 Time & Material
TOTAL $66,416.00 Time & Material
*Subconsultant fee = $36,300
Thank you for your assistance with this matter.
Very truly yours,
Michael J. Delate, P.E.
Sr. Vice President
MJD/
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Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification Amendment
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r: Division Name:
Original Contract/Work Order Amount $ 45,065,454.00 10/8/19, 11.D Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 45,065,454.00 10/8/19, 11.D Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 45,065,454.00 7/12/2021 SAP Contract Expiration Date (Master)
Dollar Amount of this Change 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $ 45,065,454.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 0.00 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see
below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed.
Prepared by: ___________________________________________________________________________ Date: _____________
Senior Project Manager: Dave Closas, PE, PMP Facilities Management
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by: ___________________________________________________________________________ Date: ________________
Principal Project Manager: Ayoub al-Bahou, PE, Facilities Management
Procurement Services
Change Order Form
80039
Astra Construction Services LLC
4500201457 19-7615 4
Big Corkscrew Island Regional Park
Facilities Management Dave P. Closas, PE, PMP
11/04/2021 7/12/2021 3/11/2021
115
11/12/2019
1. Due to the COVID 19 pandemic, industry wide construction material and equipment shortages, and national logistic
challenges, additional time is required to complete the construction of the Big Corkscrew Island Regional Park. Change
Order #4 extends the substantial and final completion date by 115 days (19% time increase) and revises the final
completion date from 7/12/2021 to 11/4/2021.
2. The COVID 19 pandemic, industry wide construction material and equipment shortages and nationwide logistical
challenges could have not been known at the time of the award of the contract in 2019.
3. If this Change Order is not processed, Collier County will not be able to properly closeout the Big Corkscrew Island
Regional Park project/contract and provide a turnkey regional park to the residents of the Golden Gate Estates.
ClosasDave
Digitally signed by
ClosasDave
Date: 2021.06.22
08:03:10 -04'00'
Al-
bahouAyoub
Digitally signed by Al-
bahouAyoub
Date: 2021.06.26
15:30:43 -04'00'
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Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Astra: David Pabor
Approved by: ___________________________________________________________________________ Date: ________________
Wood: Nestor Fernandez
Approved by: ___________________________________________________________________________ Date: ________________
Q.Grady Minor: Michael Delate, PE
Approved by: ___________________________________________________________________________ Date: ________________
Division Director: Barry Williams, Parks and Recreation
Approved by: ___________________________________________________________________________ Date: ________________
(Procurement Professional)
Accepted by: ___________________________________________________________________________ Date: ________________ David E. Pabor
Digitally signed by David E. Pabor
DN: C=US,
E=dpabor@astragroupinc.com,
O=Astra Construction Services,
OU=Operations, CN=David E. Pabor
Date: 2021.06.23 07:35:48-04'00'
nestor.fernan
dez
Digitally signed by
nestor.fernandez
DN: cn=nestor.fernandez
Date: 2021.06.23 13:19:58 -04'00'
This item has been electronically signed and sealed by Michael J. Delate, P.E. on the date adjacent to the seal using a SHA authentication code. Printed copies of this document are not
considered signed and sealed and the SHA authentication code must be verified on any electronic copies.
Digitally signed by
Michael J. Delate, PE
Date: 2021.06.23
09:04:00 -04'00'
Schneeberge
rSara
Digitally signed by SchneebergerSara
Date: 2021.07.07 11:21:32 -04'00'
WilliamsBarr
y
Digitally signed by
WilliamsBarry
Date: 2021.07.06
14:55:31 -04'00'
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ForesterDebrah Digitally signed by ForesterDebrah
Date: 2021.07.06 08:59:57 -04'00'
SchneebergerSara Digitally signed by SchneebergerSara
Date: 2021.07.08 08:40:15 -04'00'
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Patterson_a Digitally signed by Patterson_a
Date: 2021.07.01 15:29:56 -04'00'
ScottTrinity
Digitally signed by
ScottTrinity
Date: 2021.07.06
10:50:29 -04'00'
SchneebergerSara Digitally signed by SchneebergerSara
Date: 2021.07.08 09:02:06 -04'00'
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SchneebergerSara Digitally signed by SchneebergerSara
Date: 2021.07.08 15:18:28 -04'00'
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NESA_ITP Team
Memo
To: Finance Team
From: Craig Pajer
cc: Corinne Trtan
Date: Friday, June 4, 2021
Re: Change Order #9
The purpose of this memorandum is to explain the purpose and need for Change Order #9.
There are three issues associated with this Change order as follows:
Issue #1 – Value Engineering Savings
Work Directive #1 – Elimination of the construction of the rapid infiltration basins (RIBs)
Upon issuance of the contract’s Notice to Proceed, the design/build team and EPMD Utilities
Expansion Team discussed opportunities to reduce the contract cost to the County’s rate
payers. The Design Criteria Package required the construction of the following infrastructure in
future NESA WRF and WTP sites (Segment 3 of the project):
• 36-inch (36”) potable water main along northern border and south to potable water GST at
original design location
• 24-inch potable water main piping from Interim potable water pump station to eastern
Segment 3 boundary and 12-inch potable water main piping from Interim potable water
pump station to northern boundary of Segment 3
• 36-inch irrigation quality (IQ) water main from eastern Segment 2 boundary to IQ GST
(transition from HDPE to PVC)
• 24-inch IQ water main piping from interim IQ pump station to eastern Segment 3 boundary
• Potable Water ground storage tanks (per Carollo original design and location)
• Package potable water pump station complete with automated SCADA controlled
Chloramine chemical boosting MCC, VFDs, AC and SCADA, piping from GST
• IQ ground storage tank (GST) (per Carollo original design and location)
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2
• Package IQ water pump station complete with MCC, VFDs, AC and SCADA, pipe
connection to IQ GST
• 1.5 MGD package Plant with RIBs for disposal (Separate BOD document)
• Interim office and maintenance space
• Site improvements
• Parking
• Access roads
The design/build and EPMD teams evaluated the potential 1) upgrading the wastewater treatment
process so that effluent could be used for irrigation (production of IQ water) which would result in
the elimination of need for percolation ponds and 2) consolidate the site so that the water related
facilities would be near the wastewater facilities which would reduce site development costs
including electrical power equipment, Instrumentation & Controls.
EPMD staff requested that the influent pump station be designed to match the elevations
established in the Carollo design as a value-added feature so that it would enable its use for the
future full-scale facility. This change although adding overall cost also optimized some of the
interim plant’s needs and allows for the County’s ability to send wastewater flows to other
treatment facilities thus enhancing system reliability.
An explanation of the required changes are discussed below:
Sitework costs were reduced due to less pavement, earthwork, and RIB design.
Plant Drain Pump Station increased cost because it is larger and more complex than what was
originally conceived.
Chlorine Contact Tank cost increased because of the FDEP requirement to locate it after the
effluent filters.
Effluent filters increased cost due to the cost of equipment required by FDEP to produce IQ quality
water.
An Effluent Control Panel is required by FDEP to divert reject water to storage pond for
retreatment.
Effluent transfer pumps are required to lift finished IQ water into the IQ storage tank.
Evoqua WWTP cost decreased due to the elimination of the internal chlorine contact tank and
transfer pumps for pumping to the originally anticipated percolation ponds.
Electrical costs decreased due to the consolidation of electrical components to one location and
a more efficient backup power system.
I&C costs decreased due to the consolidation of controls to one location and a more efficient
controls system.
The Grinder Pump Station is required for the maintenance buildings.
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3
The Grease Trap is required based on GMD permit review.
Table 1 below identifies the Cost Savings resulting from Work Directive 1.
Issue #2 - Material delivery delays
The design/build contractor is experiencing material shipping delays due to the impact that Covid-
19 has had on the supply chain resulting in a request to extend contract time by 90 days. The
EPMD project management team believes the request to be reasonable and approves the
request.
Item Included in GMP Current Cost Cost Difference
Sitework 5,192,600.00$ 4,409,120.00$ (783,480.00)$
Plant Drain PS / Master Pump Station 200,000.00$ 650,000.00$ 450,000.00$
Chlorine Contact Tank 420,000.00$ 420,000.00$
Effluent Filters 470,000.00$ 470,000.00$
Effluent Control Panel 25,000.00$ 25,000.00$
Effluent Transfer Pumps 87,500.00$ 87,500.00$
-$
Evoqua WWTP 5,850,000.00$ 5,233,075.00$ (616,925.00)$
-$
Electrical 6,000,000.00$ 4,500,000.00$ (1,500,000.00)$
I&C 1,500,000.00$ 1,200,000.00$ (300,000.00)$
-$
Grinder Pump Station 35,000.00$ 35,000.00$
Grease Trap 20,000.00$ 20,000.00$
Cost Savings (1,692,905.00)$
Table 1 - NESA_ITP Cost Changes
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Ferguson Waterworks
17323 Jean Street
Fort Myers, Fl 33967
Mike Westhafer
Mitchell & Stark Construction
9009 High Cotton Lane
Fort, Myers, Fl 33905
April 21, 2021
Collier County NESA Seg 3 Plant Delivery Delays
To Whom it may concern
The February 2021 freeze in Texas has caused severe disruptions in our supply chain. Several resin plants have
declared Force Majeure, canceling any prior purchase orders. The global resin shortage for all PVC and HDPE
manufactures, has led to an influx of orders to the ductile iron pipe manufacturers causing additional delays to
delivery times. Additionally, with the plants and manufacturers back up and running there has been a strain on the
transportation industry. As vendors try to catch up from the shutdown, available trucking to transport materials has
been hard to secure. Adding additional time to deliveries.
We at Ferguson Waterworks continue to work closely with all of our vendors to work through these issues and are doing
all that we can to expedite orders. We have increased our orders and inventory levels. So as product does become
available, we will have materials in our local inventory.
Unfortunately, special order items, such as the materials for NESA Seg 3 Plant, are subject to the additional lead
times because they are not stock items and need to be manufactured specially for this project. We sincerely
apologize for this disruption; however, it is beyond our control.
Thank you for your understanding, and we appreciate your continued partnership.
Respectfully,
Mark Stefanacci
Sales Manager – Southwest FL
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3300 Faye Road, Jacksonville, FL 32236
Phone 904-358-7344 Fax 904-358-2805
EC-0000426
June 21, 2021
Mike Westhafer
Mitchell and Stark Contractors
9009 High Cotton Lane
Ft. Myers, FL 33905
Re: North East Service Area
WWTP and Booster Pump Stations
Collier County, Florida
Electrical Work Schedule
Dear Mike
As we discussed last week, I spoke with Revere Controls about the schedule to account for the
requested change to provide PLC Panels in place of the Remote I/O Panels. Because this
request came at such a late time in the submittal and fabrication process, we are requesting
additional time for the completion of the project. Our current schedule pushes the delivery of the
field panels out to December 21. I believe 45 days would be realistic for installation of these
panels, especially since this will need to be done during the holiday season. Allowing some time
for startup and testing will push these activities into late February, 2022.
Additionally, we have been requested to install three new motor operated valves and solenoids
on the IQ Ground Storage Tank. These valves will require that we obtain and install a new
outdoor power panel and control circuits. While some of this work can be done simultaneously
with other electrical work, procurement of the panel will take approximately 18 weeks. Since we
do not yet have approval for this work, the panel has not been released.
Finally, everyone has been affected by increasing commodity prices and material delivery delays.
While we have been able to overcome most of these difficulties, I think it would be reasonable to
expect that the project be provided some additional time to complete because of these delays.
Thank you for the opportunity to work with you on this project. If you have any questions, please
contact me or Doug Cogburn at your convenience.
Sincerely,
Raymond Smith
Cogburn Bros., Inc.
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this exhibit is not applicable
EXHIBIT F
CHANGE ORDER
Contract Modification Work Order Modification
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Project Name:
Project Manager Name: r: Department:
Original Contract/Work Order Amount $ 30,757,765.00 3-26-19/11.C Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 28,741,659.80 3-26-19/11.C Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 28,741,659.80 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 -6.55% Total Change from Original Amount
Revised Contract/Work Order Total $ 28,741,659.80 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ (2,016,105.20) 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date ( Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the
task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract;
and, 3.) describe the impact if this change is not processed.
“The above costs are all related to the Collier County Sports Complex project. All cost break downs, fee break outs, and detailed back up are
included with the AR documents within this change order package. Notwithstanding anything to the contrary above, Construction Manager
does not release and expressly reserves the right to pursue claims for time extensions and additional compensation that arise out of or result
from the COVID-19 outbreak and the responses to this outbreak including implementation of any instructions, restrictions, and/or requirements
by any federal, state, or local governmental or public health entity resulting from this outbreak and which claims may include, but are
not limited to, additional time and costs due to labor or material shortages, quarantines, and implantation of other safety and health
protocols.”
1) This change order is reconciling work that is already completed in Phase 1A for a zero dollar change and canceling change requests
submitted on Change Order # 1A.14. The following changes are requested:
Authorization Request: 7648.02-125 R2
Added costs for additional work for the installation of the scoreboards for fields 1 through 4 for a zero-dollar change to be funded from owner
contingency ($21,269.57)
Authorization Request: 7648.02-177 R1
Added costs for trenches for stone drainage at the trophy area for a zero-dollar change to be funded from owner contingency ($25,126.25)
Authorization Request: 7648.02-184 R2
Added costs to correct cable rail quote submitted with AR 7648.02-087 on CO #10 for a zero-dollar change funded from procurement
contingency ($357.54) and funded by Manhattan ($47.99)
Authorization Request: 7648.02-196 R1
Added costs to complete the required installation of the shade structures for zero-dollar change to be funded by Manhattan. ($7,496.39).
Authorization Request: 7648.02-203 R1
Stair rail support back charges for a zero-dollar change to be funded by subcontractor Steel Fab ($10,805.00).
Authorization Request: 7648.02-206
Allowance reconciliation for a zero-dollar change moving the leftover funds from the signage allowance ($61,739.11) and from monument sign
allowance ($4,287.10) to owner contingency ($66,026.21)
50156 17-7198 1A.15 4500185615
Manhattan Construction Florida Inc. Phase 1A Collier County Sports Complex
Facilites Management Margaret Bishop
4-17-19
0
5-17-20 7-16-20 7-16-2020
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Authorization Request: 7648.02-209
Added costs for decking support and miscellaneous steel at the Welcome Center for a zero-dollar change to be funded from owner
contingency ($4,944.22)
Authorization Request: 7648.02-217
Back charge concrete corrections costs for a zero-dollar change to be funded by Manhattan ($743.52)
The below AR’s were submitted with CO #1A.14 in error, this change order is cancelling the below.
Cancel Authorization Request: 7648.02-202
To cancel CE 1A.011 on AR 7648.02-167 submitted with change order 1A.12, this is to cancel the back charge as new evidence was brought
up during dispute switching blame for a zero-dollar change.
Cancel Authorization Request: 7648.02-216
Drywall back charge corrections to reconcile miscellaneous drywall changes for a zero-dollar change to be funded by Manhattan. ($2,621.60).
Cancel Authorization Request: 7648.02-218
New shower valves for the building #4 Satellite Restrooms for zero-dollar change to be funded by Manhattan. ($2,840.96).
2) These changes were not included in the original contract because the items listed above add value to the project. These changes are being
funded through back charges to subcontractors, Manhattan’s fees, and contingency to take advantage of value-added modification items not
included in the original design but required by the owner.
3) If this change order is not processed, reconciliation for the Construction Manager Directive scope items listed within Subcontract
Agreements will not be addressed, payment will be delayed, and value-added items will not be realized.
Prepared by: ________________________________________________________________________ Date: ________________
(Margaret A. Bishop, PE, Facilities Management Division)
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same te rms
and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment,
if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional
arising out of or related to the change set forth herein, including claims for impact and delay costs.
Reviewed by: _________________________________________________________________________ Date: ________________
(Ayoub Al-bahou, PE, Facilities Management Division)
Accepted by: ________________________________________________________________________ Date: ________________
(Manhattan Construction Florida, Inc.)
Reviewed by: _________________________________________________________________________ Date: ________________
(Peninsula Engineering)
Approved by: _________________________________________________________________________ Date: ________________
(Davidson Engineering)
Approved by: _________________________________________________________________________ Date: ________________
(Damon Grant, Division Director)
Approved by: _________________________________________________________________________ Date: ________________
(Sara Schneeberger, Procurement Professional)
23 16.E.2.b
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Item Page #Contract or Purchase OrderDate Description of Project Vendor Name Division ‐ DirectorFiscal Impact for Additional ServicesOutstanding InvoicesDescription1119-7525 45002081756/7/2021CCSO Boiler Room RenovationCapital Contractors, LLC Facilities Management - Damon Grant $0.00 $432.00Division staff did not complete a change order to extend time and work was completed after the final completion date. 2 4 NA 6/30/2021Tamiami Ford Van RepairTamiami Ford, Inc. Parks & Recreation - Kim Grant $500.00 $500.00 Division staff used their p-card to pay for an outsanding invoice from October 2020.3617-7091 45002068666/30/2021Purchase of Pool ChemicalsBrenntag Mid-South, Inc. Parks & Recreation - Kim Grant $0.00 $990.00Division staff inadvertently used the secondary vendor on contract to purchase calcium chloride.4818-7459 45002096226/30/2021Pepper Ranch Exotic TreatmentEnvironmental Restoration Consultants, Inc.Parks & Recreation - Kim Grant $0.00 $44,407.96Division staff did not complete a change order to extend time and work was completed after the final completion date. 5 10 NA 6/25/2021 Diesel Fuel Seminole Petroleum PUD Wastewater - Steve Messner $525.17 $525.17Division staff accepted a diesel delivery that was ordered by the contractor without having a valid purchase order in place. 61219-7525 45002096987/2/2021Sun-N-Fun Activity Pool RenovationChris-Tel Construction Co. Parks & Recreation - Kim Grant $0.00 $543,356.99The payment and performance bonds, required by contract, were not in place prior to the issuance of the purchase order and notice to proceed.71318-7322 45001925017/9/2021West Goodlette-Frank Rd Joint Stormwater-Sewer ProjectWPM-Southern, LLCCapital Project Planning, Impact Fee and Program Mgmnt - Matt McLean$0.00 $251,069.79Division staff did not complete a change order to extend time and work was completed after the final completion date. 8 17 18-7442 7/13/2021 Vehicle Key Fob ID Tags Ray Lepar Printing Fleet Management - Dan Croft $39.00 $39.00 Division staff used their p-card to pay for an outsanding invoice from March 2021.9 19 4500208129 7/8/2021Purchase of Parts for BOD analyzerSkalar Inc.Capital Project Planning, Impact Fee and Program Mgmnt - Danette Kinaszczuk$1,763.57 $1,763.57Division staff purchased additional parts that exceeded the amount of the purchase order.10 21 4500206424 7/14/2021Trailer Lease at Barefoot BeachWilliams Scotsman, Inc. Parks & Recreation - Kim Grant $1,031.83 $1,031.83Division staff did not properly modify their purchase order to exceed the single quote threshold prior to the additional services. Meeting DateTotal number of After the Fact MemosFiscal Impact for Additional ServicesOutstanding Invoices7/27/2021 10 $3,859.57 $844,116.3116.E.2.cPacket Pg. 366Attachment: 0727 After the Fact Report - FY21 (17544 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
John McCormick, PE Facilities Management
Damon Grant Capital Contractors, LLC
$ 432.00 19-7525 4500208175
✔
CCSO Jail Boiler Room Renovation project was awarded to Capital Contractors, LLC via
solicitation utilizing the Annual Agreement for General Contractors Services Contract #19-7525
(Expiration 6/25/22). Purchase Order and Notice to Proceed(NTP) issued by Project Manager to
Capital Contractors, LLC. on November 20, 2020. NTP stated Final Completion of all work to be
March 23, 2021.
Project Manager issued letter to Capital Contractors, LLC on March 19, 2021 advising of
upcoming Final Completion date, possible assessment of liquidated damages, and instructed
contractor to continue all work until completed and accepted by Project Manager. All work was
performed satisfactorily with no damages to Collier County. Project Manager accepted work as
complete April 12, 2021.
Per Procurement policy, a change order was not submitted to extend the time.
Authorize payment of Payment Application #4-Final in the amount of $432.00
Division staff will work with Procurement to understand policies and to assure policies will be
followed.
John McCormick, PE
McCormickJohn Digitally signed by McCormickJohn
Date: 2021.05.27 12:05:26 -04'00'
Damon Grant
GrantDamon Digitally signed by GrantDamon
Date: 2021.06.07 11:14:28
-04'00'
1 116.E.2.d
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316.E.2.dPacket Pg. 369Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Barry Williams Parks & Recreation
Kim Grant Tamiami Ford
500.00 N/A N/A
✔
An outstanding insurance deductible invoice dated 10/22/2020 was paid with a pcard on 6/23/2021. The insurance
company reimbursed for the repairs leaving the $500 outstanding on the invoice. This oversight was recently
brought to our attention by the dealership. Of note, the procedure on how vehicle collision deductibles are to be paid
was changed effective 10/1/2020 to require Divisions to pay the deductible amount with a pcard at the time the
vehicle is picked up after repairs covered by the County vehicle insurance. P&R vehicle CC-1543 was picked up at
Tamiami Ford by unknown Parks employee after such repairs in October 2020 but no payment for the $500
deductible was tendered at that time. This is likely due to it being a new process at that time.
As soon as this was brought to Parks attention they reach out to OVS seeking assistance in handling payment for
the old invoice on 6/23/2021, and were advised an after-the-fact request would be necessary. In an effort to resolve
the issue, at the same time, another Park's employee had asked Risk Management how to pay the invoice and
received an OK to use a pcard. Unfortunately, this is not an acceptable p-card transaction. Parks employee Aaron
Hopkins was directed to complete the purchase. A pcard payment to Tamiami Ford was completed on 6/23/2021.
Parks staff is requesting permission to post the pending pcard transaction for this invoice to settle
the credit card account.
Parks pcard transaction pre-approval process needs to be clarified and routed through one
channel (Fetch) to ensure when guidance is given, it reaches the staff responsible for paying for
goods and services. OVS recommends that all individuals who are pcard holders and were part
of the email exchanges related to this purchase complete the Procurement pcard holder training
within 90 days to ensure retraining in handling of aged invoices is received.
Barry Williams
WilliamsBarry Digitally signed by WilliamsBarry
Date: 2021.06.30 10:15:12
-04'00'
Kim Grant
GrantKimberley Digitally signed by GrantKimberley
Date: 2021.06.30 10:28:16 -04'00'
4 216.E.2.d
Packet Pg. 370 Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)
1
LacoSusan
From:TAMIAMI FORD INC (via Clover) <app@clover.com>
Sent:Wednesday, June 23, 2021 11:02 AM
To:HopkinsAaron
Subject:Your receipt from TAMIAMI FORD INC
EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme
caution when opening attachments or clicking links.
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sender, please unsubscribe
To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.TAMIAMI FORD INC's Logo
TAMIAMI FORD INC
1471 AIRPORT PULLING RD, NAPLES, FL 34104
+1 239-643-3673
June 23, 2021 • 10:59 AM
$500.00
full transaction receipt
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You'll receive occasional offers and messages from TAMIAMI
FORD INC. We'll never send you spam. But, you can unsubscribe
anytime.
5 16.E.2.d
Packet Pg. 371 Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Barry Williams Parks and Recreation/OVS
Kim Grant Brenntag Mid South Inc
990.00 17-7091 4500206866
✔
Contract #17-7091 was used to open PO 4500206866 in October of 2020. The purchase order
was used in May of 2021 to purchase 2,750lbs of Calcium Chloride for use in swimming pools.
An April 2021 amendment to the contract, raised the Brenntag price of Calcium Chloride from
$.32 per pound to $.36 per pound. The price increase shifted Brenntag from primary vendor to
secondary vendor. Harcos became the primary vendor to supply Calcium Chloride at $.34 per
pound. The updated pricing and changed vendor precedence was overlooked when placing the
order on the purchase order.
The order was placed with Brenntag who delivered the chemicals. The chemicals were used in
Collier County swimming pools. The chemicals have been invoiced.
Division staff requests payment of an outstanding invoice #BMS873590.
When the pricing change occurred (and it happens twice annually), OVS should have reviewed open PO's and
made changes accordingly so parks could proceed with their business needs. A business process enhancement
will require that upon contract amendments; existing purchase orders for those contracts be reviewed and closed if
they do not conform to the contract. The closure of purchase orders that have dated information will prevent this
type of issue from re-occurring. Also, all parks purchases going forward will be required to have a pre-approval by
OVS to provide for a compliance review in order to avoid such circumstances from being repeated. Finally, future
contracts should be written with fewer price changes unless the market absolutely demands this frequency.
Barry Williams
WilliamsBarry Digitally signed by WilliamsBarry
Date: 2021.06.30 10:06:24
-04'00'
Kim Grant
GrantKimberley Digitally signed by GrantKimberley
Date: 2021.06.30 10:28:40 -04'00'
6 316.E.2.d
Packet Pg. 372 Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)
BRENNTAG MID-SOUTH, INC.
1405 HIGHWAY 136 WEST
PO BOX 20
HENDERSON KY 42419-0020 *** PAGE 1 OF 1
Original Document
INVOICE#:BMS873590 INV DATE: 5/25/21 DUE DATE: 7/09/21
SOLD TO:SHIP TO:
COLLIER COUNTY UTILITY AD COLLIER COUNTY
3299 E. TAMAMI TRAIL 11565 TAMIAMI TRAIL E
SUITE 700 NAPLES FL 34113
NAPLES FL 34112
FEDERAL ID #:610504545 DATE SHIPPED: 5/25/21 TERMS:NET 45 DAYS
ORDER #:3244439-00 SHIP WHS: 71 SLSPRSN:712
CUSTOMER #:150564 SHIP VIA:OUR TRUCK - PKG
CUSTOMER PO#:4500206866 FOB:DELIVERED
FREIGHT TERM:PREPAID TAX EX# :858012621830C2
PRO NUMBER:816505111
PROD #UNITS SHIPPED WGT/GAL TOTAL QTY UNIT PRICE EXTENDED
846554 55.0000 1.00000 2750.0000# .3600 990.00
50.0000 # BAG DOWFLAKE® XTRA 83-87% CALCIUM
CHLORIDE FLAKES 50# BAG F
QUESTIONS, CALL 813-247-7354
REMIT TO ADDRESS:
BRENNTAG MID-SOUTH, INC
3796 RELIABLE PARKWAY
CHICAGO IL 60686-3007
MERCHANDISE 990.00
IF PAID BY 7/09/21 INVOICE TOTAL USD 990.00
PAID AFTER 7/09/21 INVOICE TOTAL USD 1,009.80
With a logon you can view all your invoices at US.BrenntagConnect.com. Ask your sales agent for one today.
7 16.E.2.d
Packet Pg. 373 Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Barry Williams Parks and Recreaction
Kim Grant
ENVIRONMENTAL RESTORATION CONSULTANTS INC
44,407.96 18-7459 4500209622
✔
Contract #18-7459 was used to open PO 4500209622 for the purpose of exotic vegetation removal in Pepper Ranch
Preserve. The Vendor (Environmental Restoration Consultants Inc.) was the lowest responsive bidder quoting
$87,007.96. The work was to be completed before May 15, 2021. The contract excluded exotic removal around
Bald Eagle nests before May 1, 2021.
After the notice to proceed was issued, the senior environmental specialist approved a vendor email request to
extend work until May 28, 2021. The decision to extend the request was made to protect Bald Eagle nesting sites.
The work has been completed to county satisfaction.
The terms of the contract specifically required that a change order be approved through proper channels to alter the
scope of the contract. Date of service delivery is mentioned as a change of scope that would require a change
order. No change order was completed.
Division staff requests payment of an outstanding invoice #PR-2021-002.
As a business process improvement, all Parks NTP's, Work Orders, or any other contract related
changes will be developed by the responsibile parks employee, and reviewed by the Contracts
section of OVS before sending to the contractor. In addition such Parks employees using county
contracts will consult with their managers prior to making verbal or written alterations of
contracts. to ensure contract compliance and the completion of necessary paperwork to amend
contracts, purchase orders or other business instruments.
Barry Williams WilliamsBarry Digitally signed by WilliamsBarry
Date: 2021.06.30 10:16:03
-04'00'
Kim Grant GrantKimberley Digitally signed by GrantKimberley
Date: 2021.06.30 10:29:03 -04'00'
8 416.E.2.d
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24571 Redfish Street, Bonita Springs, Florida 34134
Office (239) 992-0086 e-mail: ERCinc@comcast.net
May 28, 2021
Collier County Board of County Commissioners
Attn: Accounts Payable
3299 Tamiami Trail E., Suite 700
Naples, FL 34112-5749 Via email: Bccapclerk@collierclerk.com
Re: Pepper Ranch Exotic Treatment
P.O. 4500209622
Collier County Contract No. 18-7459
Invoice No. PR-2021-002
Clerk's Finance Department:
Pursuant to the Board of Commissioners February 24, 2021 Purchase Order, services have
been performed as described below. As such, please submit payment as follows:
A. Pepper Ranch Manual Exotic Vegetation Treatment
Description
Contract
Amount
%
Previously
Invoiced
Amount
Previously
Invoiced
Amount
Paid to
Date
Total
Percent
Complete
Current
Amount
Due
Item 00010:
Exotic
vegetation
treatment -
completed
$71,000.00
60.0%
$42,600.00
$42,600.00
100.0%
$28,400.00
Item 00020:
Exotic
vegetation
treatment -
completed
$16,007.96 0.0% $0.00 $0.00 100.00% $16,007.96
Total Contract
(100%)
$87,007.96 - - - - $44,407.96
Total Due This Invoice $44,407.96
Past Due Amount 0.00
TOTAL AMOUNT DUE: $ 44,407.96
C: Christal Segura, Collier Conservation Program
9 16.E.2.d
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Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Julian Deleon Wastewater
Steve Messner Seminole Petroleum
$525.17 N/A N/A
✔
On June 22, 2021, at approximately 0630, a diesel delivery truck arrived at the Golden Gate
Wastewater Facility. The diesel delivery was ordered by the contractor whom has been working
on-site for the past 60 days; but instead, the certified plant operator accepted the fuel delivery for
the Golden Gate Waste Water facility generator without having a valid PO for the purchase of the
fuel.
Staff is requesting payment to Seminole Petroleum for invoice 0664758; dated 6-22-21 in the
amount of $525.17
The employee has been made aware and now understands the need to review the intended
recipient for any future orders.
Julian Deleon
DeleonJulian Digitally signed by DeleonJulian
Date: 2021.06.25 09:05:38
-04'00'
Steve Messner Digitally signed by Steve Messner
Date: 2021.06.25 09:17:01 -04'00'
10 516.E.2.d
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11 16.E.2.d
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Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Dayne Atkinson
Facilities Management and OVS/PSD
Kim Grant Chris Tel
$543,356.99 19-7525 4500209698
✔
Chris Tel Construction Company was contracted by the Parks and Recreation Division to renovate
the activity pool at Sun and Fun. A Facilities Management Project Manager was assigned to
oversee the project. The project includes resurfacing of the pool, replacement of features, coping
and tiles. The executive summary prepared by the PM (16C5, approved on 2/23/21) stated "the
contractor will be asked to provide the payment and performance bonds upon Board approval and
prior to the issuance of the Purchase Order as required by Section 22.A of the Agreement".
When Chris Tel submitted their first invoices, it was found that the payment and performance bonds
were not in place before the PO and NTP were issued, as specified by the PM in the Board
approved ES. The PM involved is no longer with the County, so the subsequent PM is developing
this ATF request to facilitate payment.
To obtain Board approval to pay the vendor's invoices, who is satisfactorily performing the work.
PSD works with a variety of project managers from Facilities and within PSD. While it is clearly
the expectation of the PM to assure language they agreed to is followed, it is most appropriate to
also add a second checkpoint in the process. OVS will add a checkpoint when opening capital
project PO's to be certain any such elements as bonds, etc., promised in the ES or in the
contract, are completed prior to the PO being issued (which precedes a Notice to Proceed). This
two level control should provide more assurance of compliance.
Dayne Atkinson
AtkinsonDayne Digitally signed by AtkinsonDayne
Date: 2021.07.01 18:47:23 -04'00'
Kim Grant
GrantKimberley Digitally signed by GrantKimberley
Date: 2021.07.02 12:29:22 -04'00'
12 616.E.2.d
Packet Pg. 378 Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Robert Wiley Capital Project Planning, Impact Fees and Program Mgmt.
Matt McLean WPM-Southern, LLC
$251,069.79 18-7322 4500192501
✔
Contract No. 18-7322 with WPM-Southern, LLC for the West Goodlette Frank Joint
Stormwater-Sewer Project expired on 3-3-21. Being a construction contract, work must continue
until the project is completed by the contractor and accepted by the County. The Contractor's
payment application #24 covered work completed after 3-3-21 which was beyond the contract
completion date.
Approve payment in the total amount of $251,069.79 for the work performed between 3-6-21 and
4-22-21 as well as all subsequent payment applications for work that will be completed
subsequent to the contract end date of 3-3-21.
The construction contract is coming to a close. Procurement policies and procedures will be
followed.
Robert Wiley wiley_r Digitally signed by wiley_r
DN: E=Robert.Wiley@colliercountyfl.gov, CN=wiley_r,
OU=LDS User Accounts, OU=GMD PR Land Development
Svcs, OU=Planning and Regulation, OU=GMD,
OU=Divisions, DC=bcc, DC=colliergov, DC=net
Date: 2021.07.01 10:46:58-04'00'
7-1-21
Matt McLean McLeanMatthew Digitally signed by
McLeanMatthew
Date: 2021.07.09 17:08:25 -04'00'7-9-21
13 716.E.2.d
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1416.E.2.dPacket Pg. 380Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)
EXHIBIT D FORM OF CONTRACT APPLICATION FOR PAYMENT (Continued)SCHEDULE OF VALUES
Project Number:60142.30
Project Name:West Goodlette-Frank Road Area Joint Stormwater-Sewer Project Date:4/23/2021
Pay App No.:24
Period:3/6/2021 to 4/22/2021
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE SCHEDULED WORK COMPLETED STORED TOTAL TOTAL PERCENT BALANCE 5%
NUMBER VALUE MATERIALS QTY COMPLETED COMPLETE TO FINISH RETAINAGE
PREVIOUS APPLICATIONS THIS PERIOD & STORED
QTY WORK IN PLACE QTY WORK IN PLACE TO DATE
SECTION I - GENERAL
1.1 Mobilization / Demobilization 1 LS $650,000.00 $650,000.00 0.85 $552,500.00 0 $0.00 $0.00 0.85 $552,500.00 85.00%$97,500.00 $27,625.00
1.2 Maintenance of Traffic 1 LS $487,856.00 $487,856.00 1 $487,856.00 0 $0.00 $0.00 1 $487,856.00 100.00%$0.00 $24,392.80
1.3 Survey / Layout & Record Drawings 1 LS $62,900.00 $62,900.00 0.92 $57,868.00 0 $0.00 $0.00 0.92 $57,868.00 92.00%$5,032.00 $2,893.40
1.4 Pre-Construction Video & Photographs 1 LS $16,000.00 $16,000.00 1 $16,000.00 0 $0.00 $0.00 1 $16,000.00 100.00%$0.00 $800.00
1.5 Remove, Dispose & Replace Driveways
1.5a Concrete 9358 SY $26.00 $243,308.00 6901.54 $179,439.95 2386.13 $62,039.38 $0.00 9287.67 $241,479.33 99.25%$1,828.67 $12,073.97
1.5b Decorative Concrete 87 SY $49.50 $4,306.50 12.39 $613.31 74.40 $3,682.80 $0.00 86.79 $4,296.11 99.76%$10.39 $214.81
1.5c Asphalt 5820 SY $39.00 $226,980.00 2907.82 $113,404.98 1623.33 $63,309.87 $0.00 4531.15 $176,714.85 77.85%$50,265.15 $8,835.74
1.5d Brick Pavers 1506 SY $46.50 $70,029.00 1271.12 $59,106.93 234.37 $10,898.21 $0.00 1505.49 $70,005.13 99.97%$23.87 $3,500.26
1.6 Remove, DIspose & Replace Sidewalk 2600 SY $25.50 $66,300.00 1501.93 $38,299.22 0.00 $0.00 $0.00 1501.93 $38,299.22 57.77%$28,000.79 $1,914.96
1.7 Road Restoration - Stabilized Subgrade 50535 SY $3.50 $176,872.50 50534.29 $176,870.02 0.00 $0.00 $0.00 50534.29 $176,870.02 100.00%$2.48 $8,843.50
1.8 Road Restoration - Limerock Base (6")42250 SY $5.775 $243,993.75 42249.50 $243,990.86 0.00 $0.00 $0.00 42249.50 $243,990.86 100.00%$2.89 $12,199.54
1.9 Road Restoration - 2-1/2" Asphalt (2 lifts)41380 SY $7.00 $289,660.00 23889.752 $167,228.26 0.00 $0.00 $0.00 23889.75 $167,228.26 57.73%$122,431.74 $8,361.41
1.10 Milling & Resurfacing 6600 SY $6.69 $44,121.00 0 $0.00 0.00 $0.00 $0.00 0.00 $0.00 0.00%$44,121.00 $0.00
1.11 Private Property Tree Removal 100 EA $200.00 $20,000.00 100 $20,000.00 0.00 $0.00 $0.00 100.00 $20,000.00 100.00%$0.00 $1,000.00
SECTION 1 - GENERAL SUBTOTAL $2,602,326.75 $2,113,177.52 $139,930.26 $0.00 $2,253,107.78 86.58%$349,218.97 $112,655.39
SECTION 4 - STORMWATER SYSTEM
4.1 15" Perforated HDPE Pipe 5567 LF $61.00 $339,587.00 5552 $338,672.00 15 $915.00 $0.00 5567 $339,587.00 100.00%$0.00 $16,979.35
4.2 18" Perforated HDPE Pipe 1823 LF $65.00 $118,495.00 1809 $117,585.00 0 $0.00 $0.00 1809 $117,585.00 99.23%$910.00 $5,879.25
4.3 24" Perforated HDPE Pipe 3500 LF $78.00 $273,000.00 3473 $270,894.00 0 $0.00 $0.00 3473 $270,894.00 99.23%$2,106.00 $13,544.70
4.4 HDPE Pipe
4.4a 15" HDPE Pipe 10500 LF $65.00 $682,500.00 8186 $532,090.00 24 $1,560.00 $0.00 8210 $533,650.00 78.19%$148,850.00 $26,682.50
4.4b 18" HDPE Pipe 780 LF $68.00 $53,040.00 752 $51,136.00 0 $0.00 $0.00 752 $51,136.00 96.41%$1,904.00 $2,556.80
4.4c 24" HDPE Pipe 2550 LF $80.00 $204,000.00 2498 $199,840.00 0 $0.00 $0.00 2498 $199,840.00 97.96%$4,160.00 $9,992.00
4.4d 30" HDPE Pipe 2500 LF $96.00 $240,000.00 2340 $224,640.00 0 $0.00 $0.00 2340 $224,640.00 93.60%$15,360.00 $11,232.00
4.4e 36" HDPE Pipe 980 LF $102.00 $99,960.00 974.5 $99,399.00 0 $0.00 $0.00 974.5 $99,399.00 99.44%$561.00 $4,969.95
4.5 RCP
4.5a 15" RCP 4200 LF $70.00 $294,000.00 3943 $276,010.00 0 $0.00 $0.00 3943 $276,010.00 93.88%$17,990.00 $13,800.50
4.5b 18" RCP 200 LF $75.00 $15,000.00 176 $13,200.00 0 $0.00 $0.00 176 $13,200.00 88.00%$1,800.00 $660.00
4.5c 24" RCP 600 LF $88.00 $52,800.00 528 $46,464.00 0 $0.00 $0.00 528 $46,464.00 88.00%$6,336.00 $2,323.20
4.5d 30" RCP 200 LF $105.00 $21,000.00 163 $17,115.00 0 $0.00 $0.00 163 $17,115.00 81.50%$3,885.00 $855.75
4.5e 36" RCP 350 LF $125.00 $43,750.00 343 $42,875.00 0 $0.00 $0.00 343 $42,875.00 98.00%$875.00 $2,143.75
4.6 Concrete Mitered End Sections
4.6a 15" MES 147 EA $450.00 $66,150.00 133 $59,850.00 0 $0.00 $0.00 133 $59,850.00 90.48%$6,300.00 $2,992.50
4.6b 18" MES 1 EA $500.00 $500.00 1 $500.00 0 $0.00 $0.00 1 $500.00 100.00%$0.00 $25.00
4.6c 30" MES 1 EA $1,400.00 $1,400.00 1 $1,400.00 0 $0.00 $0.00 1 $1,400.00 100.00%$0.00 $70.00
4.6d 36" MES 1 EA $1,800.00 $1,800.00 1 $1,800.00 0 $0.00 $0.00 1 $1,800.00 100.00%$0.00 $90.00
4.7 Catch Basins
4.7a Ditch Bottom Inlet - Type C 131 EA $2,100.00 $275,100.00 131 $275,100.00 0 $0.00 $0.00 131 $275,100.00 100.00%$0.00 $13,755.00
4.7b Ditch Bottom Inlet - Type E 28 EA $3,500.00 $98,000.00 28 $98,000.00 0 $0.00 $0.00 28 $98,000.00 100.00%$0.00 $4,900.00
4.7c Ditch Bottom Inlet - Type E with Weir Wall 4 EA $3,500.00 $14,000.00 1 $3,500.00 0 $0.00 $0.00 1 $3,500.00 25.00%$10,500.00 $175.00
4.8 Cylindrical Junction Structures 6 EA $2,100.00 $12,600.00 6 $12,600.00 0 $0.00 $0.00 6 $12,600.00 100.00%$0.00 $630.00
4.9 Concrete Headwall 2 EA $2,200.00 $4,400.00 1 $2,200.00 0 $0.00 $0.00 1 $2,200.00 50.00%$2,200.00 $110.00
4.10 Inline Yard Drain (LD)198 EA $1,200.00 $237,600.00 196 $235,200.00 0 $0.00 $0.00 196 $235,200.00 98.99%$2,400.00 $11,760.00
4.11 Type X Yard Drain (YD)95 EA $1,600.00 $152,000.00 95 $152,000.00 0 $0.00 $0.00 95 $152,000.00 100.00%$0.00 $7,600.00
4.12 Valley Gutter 426 LF $15.00 $6,390.00 426 $6,390.00 0 $0.00 $0.00 426 $6,390.00 100.00%$0.00 $319.50
4.13 J-Bottom
4.13a 5'x5' J-Bottom Modified Top 9 EA $3,800.00 $34,200.00 8 $30,400.00 0 $0.00 $0.00 8 $30,400.00 88.89%$3,800.00 $1,520.00
4.13b 5'x5' J-Bottom Valley Gutter Inlet 2 EA $3,200.00 $6,400.00 2 $6,400.00 0 $0.00 $0.00 2 $6,400.00 100.00%$0.00 $320.00
4.13c 5'x5' J-Bottom Modified Top with Cover 1 EA $4,300.00 $4,300.00 0 $0.00 0 $0.00 $0.00 0 $0.00 0.00%$4,300.00 $0.00
4.13d 5'x5' J-Bottom Mono Top with Cover & Weir Wall 1 EA $4,300.00 $4,300.00 1 $4,300.00 0 $0.00 $0.00 1 $4,300.00 100.00%$0.00 $215.00
4.13e 5'x7' J-Bottom Mono Top with Cover & Weir Wall 1 EA $4,500.00 $4,500.00 1 $4,500.00 0 $0.00 $0.00 1 $4,500.00 100.00%$0.00 $225.00
4.13f 5'x7' J-Bottom Mono Top with 2XCover & Weir Wall 2 EA $4,500.00 $9,000.00 2 $9,000.00 0 $0.00 $0.00 2 $9,000.00 100.00%$0.00 $450.00
4.14 Connection to Existing Storm Structure 2 EA $2,800.00 $5,600.00 2 $5,600.00 0 $0.00 $0.00 2 $5,600.00 100.00%$0.00 $280.00
4.15 Connection of Exist. Storm Pipe to New Storm Structure 2 EA $2,500.00 $5,000.00 2 $5,000.00 0 $0.00 $0.00 2 $5,000.00 100.00%$0.00 $250.00
4.16 Box Culvert 2 EA $136,000.00 $272,000.00 2 $272,000.00 0 $0.00 $0.00 2 $272,000.00 100.00%$0.00 $13,600.00
4.17 Swale Grading 25000 LF $12.00 $300,000.00 18438 $221,256.00 5884 $70,608.00 $0.00 24322 $291,864.00 97.29%$8,136.00 $14,593.20
SECTION 4 - STORMWATER SYSTEM SUBTOTAL $3,952,372.00 $3,636,916.00 $73,083.00 $0.00 $3,709,999.00 93.87%$242,373.00 $185,499.95
SECTION 5 - CONTINGENCY
5.2 Collier County Contingency $75,583.72 $0.00 $0.00 $0.00 0.00%$75,583.72 $0.00
5.2a RCO #2R6 - ERCP $25,280.22 $25,280.22 $0.00 $25,280.22 100.00%$0.00 $1,264.01
5.2b RCO #11R5 - Ridge Risers $21,619.78 $21,619.78 $0.00 $21,619.78 100.00%$0.00 $1,080.99
5.2c RCO #18R-5 Ridge st Wingwalls $30,109.32 $0.00 $30,109.32 $30,109.32 100.00%$0.00 $1,505.47
5.2d RCO #19R2 Storm Water Structure Mod $599.86 $0.00 $599.86 $599.86 100.00%$0.00 $29.99
5.2e RCO #21R-4 Storm Water Strructure Mod $3,415.77 $0.00 $3,415.77 $3,415.77 100.00%$0.00 $170.79
5.2f RCO #30R-1 Hollygate Utilities Conflicts $1,511.68 $0.00 $1,511.68 $1,511.68 100.00%$0.00 $75.58
5.2g RCO #31R1 Existing Cross Drain Removal $2,419.90 $0.00 $2,419.90 $2,419.90 100.00%$0.00 $121.00
SECTION 5 - CONTINGENCY SUBTOTAL $160,540.25 $46,900.00 $38,056.53 $84,956.53 52.92%$75,583.72 $4,247.83
TOTALS $6,715,239.00 $5,796,993.52 $251,069.79 $0.00 $6,048,063.31 90.06%$667,175.69 $302,403.17
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Packet Pg. 381 Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)
West Goodlette‐Frank Road / Gulf Acres and Rosemary Heights AreaJoint Stormwater Sewer Improvements ProjectCC Project No.: 60142.2Pay Application #24Q. Grady Minor & Associates, P.A.3800 Via Del RayBonita Springs, FL 34134ITEM NO.DESCRIPTIONORIGINAL BID QUANTITYUPDATED BID QUANTITY(CO#1)UPDATED BID QUANTITY(CO#3)UNIT UNIT PRICEORIGINAL CONTRACT AMOUNTCURRENT CONTRACT AMOUNT(thru CO#3)REVISED BID QUANTITY(thru Pay App #24)REVISED CONTRACT AMOUNT(thru Pay App #24)DEVIATION FROM BID or UPDATED QTY.ADJUSTMENT AMOUNT for Pay App #24REASON FOR QUANTITY INCREASE/DECREASEPercent Difference from Original to Pay App #24Red Text Identifies Updated Quantities in CO#1Purple Text Identifies Updated Quantities in CO#3Section 1 Unit Prices Reflect the 50/50 Cost SplitRed Cells are Increases and Blue Cells are Reductions1.5 Remove, Dispose, and Replace Drivewaya.Concrete6,6008,000SY$26.00 $171,600.00 $208,000.00 9,358$243,308.00 1,358 $35,308.0042%b.Decorative Concrete1,000350SY$49.50 $49,500.00 $17,325.00 87$4,306.50(263) ($13,018.50)‐91%d.Brick Pavers1,6001,610SY $46.50 $74,400.00 $74,865.00 1,506 $70,029.00(104) ($4,836.00)‐6%1.7 Road Restoration ‐ Stabilized Subgrade35,00053,583SY$3.50 $122,500.00 $187,540.50 50,535 $176,872.50(3,048) ($10,668.00)44%1.8 Road Restoration ‐ Limerock Base (6‐inch Limerock 30,00045,096SY $5.78 $173,250.00 $260,429.40 42,250 $243,993.75(2,846) ($16,435.65)41%Section 1 Cost Adjustments for Pay App #24($9,650.15)4.1 15‐inch Perforated HDPE Pipe2,7504,9005,950LF$61.00 $167,750.00 $362,950.00 5,567$339,587.00(383) ($23,363.00)Quantity adjustment by design consultant102%4.2 18‐inch Perforated HDPE Pipe2,5001,900LF$65.00 $162,500.00 $123,500.00 1,823$118,495.00(77)($5,005.00)‐27%Section 4 Cost Adjustments for Pay App #24($28,368.00)Misc Approved RCO'sMisc 3Ridge Street Box Culvert Wingwall (RCO‐18R5)0LS $30,109.321$30,109.32$30,109.32Add a box culvert wingwall extension at Ridge Street to address canal slope bank conditions encountered.Misc 4Stormwater Structure Mod. (RCO‐19R2)0LS $599.861$599.86$599.86Modification of a stormwater structureMisc 5Stormwater Structure Mod. (RCO‐21R4)0LS $3,415.771$3,415.77$3,415.77Modification of a stormwater structure that had to be relocated due to new FPL pole conflict.Misc 6Hollygate Utilities Conflicts (RCO‐30R1)0LS $1,511.681$1,511.68$1,511.68Modification of three stormwater structures on Hollygate for utilities conflicts.Misc 7Existing Crossdrain Removal (RCO‐31R1)0LS $2,419.901$2,419.90$2,419.90Removal of an existing crossdrain in very poor condition and no longer needed.Misc. Item Costs from Approved RCO's for Pay App #24$38,056.53Amount Needed from Collier County Contingencies$38.38$38.38Collier County Stormwater Contingencies CalculationsCO#1CO#2CO#3 Pay App #24Available Contract Contingencies$519,562.00 $449,771.87 $449,771.87 $75,622.10CO Draw$69,790.13$0.00 $374,149.77 $38.38Remaining Contingencies$449,771.87 $449,771.87 $75,622.10 $75,583.72SECTION 1: GENERAL (CITY OF NAPLES/COLLIER COUNTY)Total Pay Application #24 Draw from Contingencies Due to Adjustments to QuantitiesSECTION 4: STORMWATER SYSTEM (COLLIER COUNTY)Pay Application #241616.E.2.dPacket Pg. 382Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Karla Nicol Fleet Management
Dan Croft Ray Lepar Printing
39.00 18-7442
✔
Fleet needed vehicle key fob ID tags. I contacted the vendor Ray Lepar and received the quote
of $39.00 and ordered 1000 as needed specifying to pay with my P-card. However, the invoice
was not received in a timely fashion.
Authorization to process the outstanding p-card transaction totaling $39.00
Request invoices in a timely fashion while continuing to follow all Procurement and P-Card
policies and procedures.
Karla Nicol
NicolKarla Digitally signed by NicolKarla
Date: 2021.07.13 08:42:02
-04'00'7/13/2021
Dan Croft
CroftDan Digitally signed by CroftDan
Date: 2021.07.13 09:21:57
-04'00'7/13/21
17 816.E.2.d
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1816.E.2.dPacket Pg. 384Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Nosbel Perez
Capital Project Planning, Impact Fees...
Danette Kinaszczuk (Interim)Skalar
$1,763.57 4500208129
✔
Skalar Inc sole source waiver request #067 was approved administratively by the Procurement
Department on 11/06/2018. The waiver allowed the Pollution Control Lab to purchase goods and
provide maintenance to the existing BOD analyzer. For FY21 a blanket PO 4500208129 was
issued in the amount of $12,000 to allow the purchase of said items. Missed communication
between the Pollution Control staff and the vendor resulted in the purchase of additional parts
which surpassed the amount of the originally authorized PO. The additional invoice went over the
threshold by a total of $1,763.57
Request payment to Skalar Inc. for the attached (1) invoice totaling $4,625.95. The invoice went
over the approved threshold by $1,763.57.
Invoice #2635510 on 05/21/2021 $4,625.95
Division will ensure a valid PO is in place with sufficient funds encumbered to cover services
before work is continued by Skalar Inc. The Pollution Control Manager has reviewed the
provisions of the Procurement Manual with the Pollution Control lab staff.
Nosbel Perez
PerezNosbel Digitally signed by PerezNosbel
Date: 2021.06.29 08:45:24
-04'00'
Amy Patterson
Patterson_a Digitally signed by Patterson_a
Date: 2021.07.08 15:01:21
-04'00'
19 916.E.2.d
Packet Pg. 385 Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)
INVOICE
Ship to:
Invoice Number: 2635510
Invoice Date:May 21, 2021
Bill To:
Collier Cnty Board of Cnty Commissioner
Accounts Payable
3299 Tamiami Trl E Suite 700
Naples, FL 34112-5749
Collier County PC&D Dept
Nosbel Perez
3339 Tamiami Trl E Suite 304
Naples, FL 34112-5361
Customer PO:
Payment Terms:
1409
Net 30 Days
Item Description Quantity Unit Price Amount
90103186 YSI Optical DO probe 5m cable 2.00 1,085.00 2,170.00
90103188 YSI Dual ch benchtop meter 1.00 1,490.00 1,490.00
210893130-01 YSI 4010 Relay Box 1.00 940.00 940.00
Shipping charge 1.00 25.95 25.95
Applicable Tax
4,625.95Total Invoice Amount (USD)
Subtotal 4,625.95
4500208129
SKALAR Inc.
Mail: 5012 Bristol Industrial Way Suite 107 Buford, GA 3 0518 T
770/416-6717 Fax. 770/416-6718
20 16.E.2.d
Packet Pg. 386 Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Jeffrey Newman Parks and Recreation
Kim Grant Williams Scotsman, Inc.
1,031.83 N/A 4500206424
✔
The Williams Scotsman trailer at Barefoot Beach Preserve has been in place and leased since 6/1/2018. The lease originally
expired on 6/31/2020; however, while trying several times to obtain quotes via BidSync to purchase an office trailer, Collier
County Parks and Recreation received a lease extensions until 4/30/2021. After 4/30/2021, Collier County was leasing the trailer
on a month-to-month basis because Williams Scotsman does not enter into lease extensions that are less than 3 months.
After attempts to receive a new 2-year lease agreement from Williams Scotsman failed, another scope for the 2-year rental of a
portable trailer office (RFQ 2105-014) was solicited on Bid Sync from 5/7/2021 to 5/13/2021. Only 1 quote was obtained, so
another scope for the 2-year rental of a portable trailer office (RFQ 2105-016) was solicited on Bid Sync from 5/17/2021 to
5/21/2021. One quote was obtained.
Once American Trailer Rentals, Inc. was confirmed as the winning bidder for a new 2-year lease, Williams Scotsman was
contacted on May 28, 2021, to remove the current unit. Removal of the Williams Scotsman trailer requires a 30-day notice;
therefore, the trailer cannot be removed until June 28, and rental for an additional month is required. A removal fee is also
required. This additional month and removal fee will put the total William Scotsman FY21 expense over the $3,000 annual single
quote threshold.
Authorize staff to pay invoice# 9010927085 totaling $1,031.83.
OVS will be creating a checklist for month to month renewal situations where an existing vendor
is being extended and was not competitively procured. Part of the checklist will require OVS
staff to evaluate total billing and forecasted billing amounts. If the amount to reach the $3,000
threshold is within one additional extension; a single source waiver option to exceed the $3,000
single quote will be requested.
Jeffrey Newman NewmanJeffrey Digitally signed by NewmanJeffrey
Date: 2021.07.14 07:56:13 -04'00'7/14/21
Kim Grant
GrantKimberley Digitally signed by GrantKimberley
Date: 2021.07.14 08:27:22 -04'00'7/14/21
21 1016.E.2.d
Packet Pg. 387 Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)
BRANCH:
MD FT. MYERS FL
16131 OLD US 41
FORT MYERS FL 33912
(239) 489-1700
100
901 SOUTH BOND ST., SUITE 600
BALTIMORE MD 21231
(800) 782-1500, Option 1
customersuccess@willscot.com
www.willscot.com
Fed ID# 52-0665775
INVOICE TOTAL $1,031.83
COLLIER COUNTY GOVERNMENT3299 TAMIAMI TRL E STE 700NAPLES FL 34112-5749DAFTADAAFAFFAFFDTFDDDADTDTDATTATDAFTFFFDDDDDDDADFTTATFDFTDAFAATAF
Contract #Previous Customer #Bill to ID Customer PO Ordered By Rental Period Job Location
W1144274 20762109 152213 4500198989 Michael Cherbini
2392525039
6/1/2021 -
6/28/2021
COLLIER COUNTY GOVERNMENT
505 BAREFOOT BEACH BLVD,
BONITA SPRINGS FL 34134
P L E A S E R E M I T W I T H P A Y M E N T
Invoice #:9010927085
Due Date:6/30/2021
Customer:COLLIER COUNTY GOVERNMENT
Customer #:10447923
WILLIAMS SCOTSMAN, INC.
PO BOX 91975
CHICAGO IL 60693-1975
5245106.2021070027304.00100
Customer # Invoice # Invoice Date Seq # Terms
10447923 9010927085 6/30/2021 003
DUE
NOW
PAYMENT DUE $1,031.83
INVOICE DUE DATE 6/30/2021
INVOICE
PAYMENT OPTIONS
Welcome to the WillScot | Mobile Mini customer
portal! Register today to make online payments, sign
up for Auto-Pay, or view invoices and statements.
https://portal.mobilemini.com
(800) 782-1500, Option 1
You remain responsible for the invoice balance if there is an issue
with your method of payment. Late fees and interest charges
may be assessed if payment is not made within terms.
Thank you for your business!
T* - Denotes taxable item, N* - Denotes non-taxable item.
PLEASE REMIT TO:
Quantity Item #/Description Price/Rate Amount
RENT MOBILE OFFICE MDS-2190375 $316.17 Rental $316.17 N*
PERSONAL PROPERTY EXPENSES 0.00 N*
1 RETURN DELIVERY-BUILDING $350.00 $350.00 N*
1 RETURN DELIVERY-FUEL CHARGE $18.00 $18.00 N*
1 RENTAL-PERSONAL PROPERTY EXP $13.56 $12.66 N*
1 EXPIRED PROPERTY CERT FEE $75.00 $75.00 N*
1 EXPIRED LIABILITY CERT FEE $25.00 $25.00 N*
1 FREIGHT-PREVAILING RATE $235.00 $235.00 N*
Sub-total $1,031.83
INVOICE TOTAL $1,031.83
22 16.E.2.d
Packet Pg. 388 Attachment: 0727 After the Fact Backup - FY21 (17544 : Procurement Services administrative reports)