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Agenda 07/27/2021 Item #16C 307/27/2021 EXECUTIVE SUMMARY Recommendation to approve the award of Invitation to Bid (“ITB”) No. 21-7825, “NCWRF EQ #3 Odor Control Improvements - Phase 1 Construction,” to R2T, Inc., in the amount of $424,525.00, and authorize the Chair to execute the attached agreement, Project No. 70148. OBJECTIVE: To install a new Odor Control System for Flow Equalization (EQ) Tank No. 3 to avert offsite odors and to remain in regulatory compliance at the North County Water Reclamation Facility. CONSIDERATIONS: The North County Water Reclamation Facility (NCWRF) is located at 10500 Goodlette Frank Road in North Naples and has a sewage treatment capacity of 24.1 million gallons per day. As a part of the treatment process, the facility has three 1.5-million-gallon EQ tanks at the northern end of the NCWRF. Each tank has a dedicated odor control system to avert odors that may emanate from the tanks and potentially impact the adjacent residents and medical businesses in close proximity to the tanks. This project is the first phase of two phases to replace the existing inefficient, technologically insufficient, aged odor control units. This project replaces the most inefficient unit first, which is associated with EQ No. 3. This compliance related solicitation is consistent with the proposed scope of work under Project No. 70148, “NCWRF FY2021 Projects,” and is also consistent with the FY2021 Budget approved by the Board on September 17, 2020. On April 22, 2021, the Procurement Services Division issued ITB #21-7825 “NCWRF EQ #3 Odor Control Improvements - Phase 1 Construction,” to thirty-three thousand five hundred seventy-two (33,572) vendors. Interested vendors viewed one hundred seventeen (117) bid packages, and on May 27, 2021, the County received eight (8) bid responses, as summarized below. Company Name City County State Bid Amount Responsive/ Responsible R2T, Inc. Palm Beach Gardens Palm Beach FL $424,525.00 Yes/Yes PWC, LLC Fort Myers Lee FL $430,900.00 Yes/Yes TLC, Diversified, Inc. Palmetto Manatee FL $441,900.00 Yes/Yes C&T Contracting Services, LLC Tampa Pinellas FL $469,100.00 No/Yes Lawrence Lee Construction Services, Inc. Stuart Martin FL $530,000.00 Yes/Yes Intercounty Engineering, Inc. Pompano Beach Broward FL $555,473.00 Yes/Yes Quality Enterprises, USA Naples Collier FL $637,065.31 Yes/Yes Douglas N. Higgins, Inc. Naples Collier FL $767,900.00 Yes/Yes Staff determined that C&T Contracting Services, LLC was non-responsive for not submitting all the required documents and that all other bidders to be responsive and responsible. Staff found that R2T, Inc., a Palm Beach County, Florida company, is the lowest responsive and responsible bidder. R2T, Inc. has been in business for 16 years and has performed satisfactory work for the County including current projects such as NCWRF Effluent Filters No. 2 & 3 Equipment Replacement and SCWRF Effluent Filter Equipment Replacement. Staff and Stantec Consulting Services, Inc., the engineering consultant, determined the lowest bid was fair and reasonable and recommends awarding the contract to R2T, Inc. Stantec evaluated references and deemed them acceptable in determining work of similar magnitude completed within the last five years as a judge of experience, skill and business standing and of their ability to conduct the work as completely 16.C.3 Packet Pg. 203 07/27/2021 and as rapidly as required under the terms of the Agreement. In all respects, the firm is reputable with a good work history and good construction results. The bid is 47.9% below the engineer consultant’s $814,443.05 opinion of probable cost. The mobilization line item for R2T, Inc. is low at approximately 1.4% (out of a maximum of 5%) of the bid subtotal, which may be due to the other ongoing construction projects by R2T, Inc. at the project location. Stantec’s estimation attempted to take into consideration the many unknown impacts that COVID-19 had and would have on the construction industry (labor and materials) and the disruption of global supply chains that have increasingly affected the cost of construction activities. All these items were considered when the original estimate was prepared in late 2020. Additionally, since the odor control equipment is being purchased by the County, Stantec was conservative on estimating the labor and liability of receiving and installing the odor control equipment. Stantec, in a letter dated June 14, 2021, recommends award to R2T, Inc. The Procurement Services Division concluded bidding was competitive and representative of market conditions. The bid tabulation, engineer’s letter of recommendation (DELORA), the Notice of Recommended Award (NORA) and contract are attached. Therefore, Staff recommends that the agreement be awarded to R2T, Inc., the lowest responsive and responsible bidder for a total contract amount of $424,525.00. Approval of the following documents by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the document(s) shall be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by that Board. FISCAL IMPACT: Funding is available in, and is consistent with, the Fiscal Year 2021 Budget approved by the Board of County Commissioners on September 17, 2020. The source of funds is Wastewater User Fees Fund (414). LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SAA GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. RECOMMENDATION: To approve the award of Invitation to Bid (“ITB”) No. 21-7825, “NCWRF EQ #3 Odor Control Improvements - Phase 1 Construction,” to R2T, Inc. in the amount of $424,525.00, and authorize the Chair to execute the attached Agreement, Project No. 70148. Prepared by: Peter Schalt, Senior Project Manager, Public Utilities Engineering and Project Management Division ATTACHMENT(S) 1. [Linked] 21-7825 - R2T Inc Combined Bid Package (PDF) 2. 21-7825 - Bid Tabulation (PDF) 3. [Linked] 21-7825 R2T Inc._Contract_VendorSigned_withBonds (PDF) 4. 21-7825 R2T Inc._Insurance (PDF) 5. 21-7825 - NORA - Executed (PDF) 6. 21-7825 - DELORA - 20210614 (PDF) 16.C.3 Packet Pg. 204 07/27/2021 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.3 Doc ID: 17520 Item Summary: Recommendation to approve the award of Invitation to Bid (“ITB”) No. 21-7825, “NCWRF EQ #3 Odor Control Improvements – Phase 1 Construction,” to R2T, Inc., in the amount of $424,525.00, and authorize the Chair to execute the attached agreement, Project No. 70148. Meeting Date: 07/27/2021 Prepared by: Title: Project Manager, Senior – Public Utilities Planning and Project Management Name: Peter Schalt 07/14/2021 11:05 AM Submitted by: Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management Name: Tom Chmelik 07/14/2021 11:05 AM Approved By: Review: Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 07/14/2021 11:38 AM Public Utilities Planning and Project Management Tom Chmelik Additional Reviewer Completed 07/14/2021 12:53 PM Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 07/14/2021 1:35 PM Public Utilities Operations Support Tara Castillo Additional Reviewer Completed 07/14/2021 2:22 PM Public Utilities Planning and Project Management Craig Pajer Additional Reviewer Completed 07/14/2021 2:43 PM Water Steve Messner Additional Reviewer Completed 07/14/2021 3:09 PM Procurement Services Cynthia McCanna Additional Reviewer Completed 07/14/2021 4:36 PM Procurement Services Sandra Herrera Additional Reviewer Completed 07/16/2021 3:33 PM Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 07/19/2021 9:47 AM Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 07/21/2021 3:21 PM County Attorney's Office Sally Ashkar Level 2 Attorney Review Completed 07/22/2021 3:46 PM Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 07/23/2021 8:41 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 07/23/2021 8:45 AM Office of Management and Budget Susan Usher Additional Reviewer Completed 07/23/2021 3:50 PM County Manager's Office Amy Patterson Level 4 County Manager Review Completed 07/26/2021 9:15 AM Board of County Commissioners Geoffrey Willig Meeting Pending 07/27/2021 9:00 AM 16.C.3 Packet Pg. 205 Solicitation No:21-7825 Number of Notifications Sent:33572 Solicitation Title:NCWRF EQ #3 Odor Control Improvements - Phase 1 Construction Number of Notifications Viewed:117 Bid Due Date:May 27, 2021 Number of Bids Received: 8 BID TABULATION BID ITEM DESCRIPTION UNIT QTY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 Demolition and Removal LS 1 $44,708.00 $44,708.00 $52,000.00 $52,000.00 $47,000.00 $47,000.00 $87,300.00 $87,300.00 $50,000.00 $50,000.00 $59,940.00 $59,940.00 $169,048.78 $169,048.78 $98,000.00 $98,000.00 $23,896.00 $23,896.00 2 Site Work LS 1 $43,013.00 $43,013.00 $30,000.00 $30,000.00 $29,000.00 $29,000.00 $29,200.00 $29,200.00 $50,000.00 $50,000.00 $21,995.00 $21,995.00 $20,671.24 $20,671.24 $84,000.00 $84,000.00 $21,412.00 $21,412.00 3 Mechanical Equipment and Piping LS 1 $80,407.00 $80,407.00 $105,000.00 $105,000.00 $117,000.00 $117,000.00 $90,500.00 $90,500.00 $140,000.00 $140,000.00 $213,305.00 $213,305.00 $209,869.66 $209,869.66 $231,000.00 $231,000.00 $469,528.24 $469,528.24 4 Electrical Equipment LS 1 $81,423.00 $81,423.00 $75,000.00 $75,000.00 $87,000.00 $87,000.00 $109,000.00 $109,000.00 $95,000.00 $95,000.00 $128,865.00 $128,865.00 $72,235.13 $72,235.13 $95,000.00 $95,000.00 $121,500.00 $121,500.00 5 Structural Work LS 1 $97,346.00 $97,346.00 $76,000.00 $76,000.00 $71,000.00 $71,000.00 $62,000.00 $62,000.00 $100,000.00 $100,000.00 $34,211.00 $34,211.00 $67,436.33 $67,436.33 $147,000.00 $147,000.00 $56,800.00 $56,800.00 6 Erosion and Sedimentation Control LS 1 $1,728.00 $1,728.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 $1,400.00 $1,400.00 $4,100.00 $4,100.00 $3,182.00 $3,182.00 $3,521.22 $3,521.22 $9,000.00 $9,000.00 $15,000.00 $15,000.00 BID SUBTOTAL $348,625.00 BID SUBTOTAL $343,000.00 BID SUBTOTAL $354,000.00 BID SUBTOTAL $379,400.00 BID SUBTOTAL $439,100.00 BID SUBTOTAL $461,498.00 BID SUBTOTAL $542,782.36 BID SUBTOTAL $664,000.00 BID SUBTOTAL $708,136.24 7 Mobilization and Demobilization (Max. of 5% of Bid Items 1 through 6)LS 1 $5,000.00 $5,000.00 $17,000.00 $17,000.00 $17,000.00 $17,000.00 $18,800.00 $18,800.00 $20,000.00 $20,000.00 $23,075.00 $23,075.00 $23,382.95 $23,382.95 $33,000.00 $33,000.00 $35,406.81 $35,406.81 8 Owner's Allowance T&M 1 $ 70,900.00 $70,900.00 $ 70,900.00 $70,900.00 $ 70,900.00 $70,900.00 $ 70,900.00 $70,900.00 $ 70,900.00 $70,900.00 $ 70,900.00 $70,900.00 $ 70,900.00 $70,900.00 $ 70,900.00 $70,900.00 $ 70,900.00 $70,900.00 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes All forms submitted Yes No Yes Yes All forms submitted Yes Yes Yes Yes Yes No Yes Yes Yes Yes N/A N/A N/A N/A N/A N/A Yes Yes Yes Yes Yes Yes Verified Online Yes Yes Yes Yes Yes Yes Yes No Unable to Verify Yes Yes Verified Online Yes Yes Yes Yes Yes No Yes Yes Yes No * Yes Yes Yes Yes Verified Online Yes Yes Yes Yes Palm Beach Gardens Fort Myers Palmetto Tampa Stuart Pompano Beach Naples Naples Palm Beach Lee Manatee Pinellas Martin Broward Collier Collier TOTAL BASE BID Engineer's Estimate $430,900.00 $441,900.00 $469,100.00 $530,000.00 $555,473.00 $814,443.05$424,525.00 PWC Joint Venture, LLCR2T, Inc. TLC Diversified, Inc.C&T Contracting Services, LLC Lawrence Lee Construction Services, Inc. Intercounty Engineering, Inc. Completed Bid Forms: Statement of Experience of Bidder (Form 5) Bid Schedule Bid Response Form (Form 1) Contractors Key Personnel Assigned to Project - (Form 2) Material Manufacturers (Form 3) GC License List of Major Subcontractors (Form 4) Bidders Checklist (Form 12) Addendums (1-3) Collier County Business Tax Receipt (if applicable) SunBiz Vendor Declaration Statement (Form 10) Immigration Affidavit Certification (Form 11) Trench Safety Act Acknowledgement (Form 6) Bid Bond (Form 7) Insurance and Bonding Requirements (Form 8) Conflict of Interest Affidavit (Form 9) Place of Business County Douglas N. Higgins, Inc. $767,900.00 Procurement Strategist: Cynthia McCanna Witness: Lisa Oien Quality Enterprises USA, Inc. $637,065.31 W-9 * Minor Irregularity E-Verify 16.C.3.b Packet Pg. 206 Attachment: 21-7825 - Bid Tabulation (17520 : NCWRF EQ #3 Odor Control) INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE Transportation Insurance Continental Casualty Company Houston Casualty Company Continental Insurance Company 7/09/2021 J Smith Lanier & Co Newnan P. O. Box 71429 47 Postal Parkway Newnan, GA 30271-1429 Amber Zell 770-683-1000 770-683-1010 azell@jsmithlanier.com R2T, Inc. 580 W. Crossville Road Suites 101-102 Roswell, GA 30075 20494 20443 42374 35289 A X X X X X 5084059559 07/28/2020 07/28/2021 1,000,000 100,000 15,000 1,000,000 2,000,000 2,000,000 D X X X X X 2095995258 07/28/2020 07/28/2021 1,000,000 A X X X 10000 5084059478 07/28/2020 07/28/2021 6,000,000 6,000,000 B Y X 5084059514 07/28/2020 07/28/2021 X 1,000,000 1,000,000 1,000,000 C A D Professional/Poll Rented/Leased Eqp Hired/Phys Damage HCC1966919 5084059559 2095995258 07/28/2020 07/28/2020 07/28/2020 07/28/2021 07/28/2021 07/28/2021 $2,000,000/$2,000,000 $250,000 Max Per Item $1,000/Comp/Coll Ded (GL) Additional Insured/Primary and Non-Contributory and Waiver of Subrogation per Forms CNA748580115 and CNA749870115. (CAU) Additional Insured/Primary and Non-Contributory per Form CA20481013 and CNA63359GA0512. (CAU) Waiver of Subrogation per Form CA04441013 (WC) Waiver of Subrogation per Form WC0003130484 (See Attached Descriptions) Colliers County Board of County Commissioners 3295 Tamiami Trail E Naples, FL 34112 1 of 2 #S8494185/M6357355 R2TINC1Client#: 653633 JJSXT 1 of 2 #S8494185/M6357355 16.C.3.d Packet Pg. 207 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) SAGITTA 25.3 (2016/03) DESCRIPTIONS (Continued from Page 1) Re: Project #21-7825 - Job: NCWRF EQ #3 Odor Control Improvements Equipment Replacement (BL) Full certificate holder: Colliers County Board of County Commissioners, or Board of County Commissioners in Collier County, or Collier County Government, or Collier County, 30 Day Notice as per Insurer specific form to be listed upon policy issuance 2 of 2 #S8494185/M6357355 16.C.3.d Packet Pg. 208 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 209 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 210 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 211 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 212 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 213 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 214 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 215 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 216 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 217 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 218 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 219 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 220 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 221 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 222 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 223 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 224 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 225 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 226 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 227 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 228 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 229 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 230 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 231 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 232 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 233 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 234 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) 16.C.3.d Packet Pg. 235 Attachment: 21-7825 R2T Inc._Insurance (17520 : NCWRF EQ #3 Odor Control) Notice of Recommended Award RESPONDENTS: Company Name City County ST Base Bid Responsive/ Responsible R2T, Inc. Palm Beach Gardens Palm Beach FL $424,525.00 Yes/Yes PWC Joint Venture, LLC Fort Myers Lee FL $430,900.00 Yes/Yes TLC Diversified, Inc. Palmetto Manatee FL $441,900.00 Yes/Yes C&T Contracting Services, LLC Tampa Pinellas FL $469,100.00 No/Yes Lawrence Lee Construction Services, Inc. Stuart Martin FL $530,000.00 Yes/Yes Intercounty Engineering, Inc. Pompano Beach Broward FL $555,473.00 Yes/Yes Quality Enterprises USA, Inc. Naples Collier FL $637,065.31 Yes/Yes Douglas N. Higgins, Inc. Naples Collier FL $767,900.00 Yes/Yes Utilized Local Vendor Preference: Yes No N/A Required Signatures Procurement Services Director: Sandra Herrera Solicitation No.: 21-7825 – NCWRF EQ #3 Odor Control Improvements – Phase 1 Construction Bid Due Date and Time: May 27, 2021 @ 3:00 PM On April 22, 2021, the Procurement Services Division issued ITB Solicitation #21-7825 NCWRF EQ #3 Odor Control Improvements – Phase 1 Construction project to 33,572 vendors. One hundred seventeen (117) bid packages were viewed, eight (8) bid responses were received by the May 27, 2021, deadline. Staff reviewed the bids received. Seven (7) bids were deemed responsive and responsible. One (1) bidder C&T Contracting Services, LLC was deemed non-responsive for not submitting required documents. Staff therefore recommends that the contract be awarded to R2T, Inc. the lowest responsive and responsible bidder, for a total contract amount of $424,525.00. Project Manager: Procurement Strategist: DocuSign Envelope ID: D13A031F-8D99-43D9-8A62-3C41474E20D1 6/17/2021 6/17/2021 6/17/2021 16.C.3.e Packet Pg. 236 Attachment: 21-7825 - NORA - Executed (17520 : NCWRF EQ #3 Odor Control) Stantec Consulting Services Inc. 5801 Pelican Bay Boulevard Suite 300, Naples FL 34108-2709 June 14, 2021 File: 177311625 Cynthia McCanna Procurement Strategist Collier County Procurement Services 3295 Tamiami Trail East Naples, FL 34112-5361 Reference: Design Entity Letter of Recommended Award Solicitation No. 21-7825 NCWRF EQ#3 Odor Control Improvements – Phase 1 Construction Dear Mrs. McCanna, Stantec Consulting Services (EOR) has completed our review of the quotes submitted for the above referenced project and we are pleased to provide the following award recommendation. The scope of the NCWRF EQ#3 Odor Control Improvements – Phase 1 Construction project includes replacing the existing odor control equipment with new odor control equipment pre-purchased by the County. Based on the bid tabulation provided by the Collier County Purchasing Division, RT2, Inc. is the low bidder with a bid amount of $424,525.00, which is 47.9% lower than the Engineer’s Opinion of Probable Cost of $814,443.05. The first four bidders were within 10.5% from Bidder 1 (R2T, Inc.) to Bidder 4 (C&T Contracting Services, LLC), which shows consistent estimating by the lowest four bidders on this project. The mobilization line item for R2T, Inc. is low at approximately 1.4% (out of a maximum of 5%) of the bid subtotal, which may be due to the other ongoing construction projects by R2T, Inc. at the project location. Stantec’s estimating attempted to take into consideration the many unknown impacts that COVID-19 had and would have on the construction industry (labor and materials) and the disruption of global supply chains that have increasingly affected the cost of construction activities. All these items were considered when the original estimate was prepared in late 2020. Additionally, since the odor control equipment is being pre - purchased by the County, Stantec was conservative on estimating the labor and liability of receiving and installing the odor control equipment. Collier County Procurement reviewed the bid proposal submitted by R2T, Inc. and determined that the bid proposal meets all the requirements to be considered responsive. Stantec has checked the Florida Department of Business and Professional Regulation database and has confirmed that R2T, Inc. holds licenses as a Certified General Contractor and Certified Underground Utilities and Excavation Contractor that expire on August 31, 2022 and that there are no complaints on file against their license. R2T, Inc. submitted four (4) references as part of their bid proposal with three (3) Florida based projects. As part of the bid review process, Stantec contacted each of these references and received feedback from all four (4) of the projects. For each project that feedback was received, a completed Reference Questionnaire was completed and are attached. Based on the statements above, Stantec recommends that Collier County award the contract for the NCWRF EQ#3 Odor Control Improvements Phase 1 Construction project to R2T, Inc. Please contact me if you need any additional information. 16.C.3.f Packet Pg. 237 Attachment: 21-7825 - DELORA - 20210614 (17520 : NCWRF EQ #3 Odor Control) June 14, 2021 Cynthia McCanna Page 2 of 2 Reference: Design Entity Letter of Recommended Award Solicitation No. 21-7825 NCWRF EQ#3 Odor Control Improvements – Phase 1 Construction Regards, Stantec Consulting Services Inc. Kyle Goodwin Associate Kyle.Goodwin@stantec.com 16.C.3.f Packet Pg. 238 Attachment: 21-7825 - DELORA - 20210614 (17520 : NCWRF EQ #3 Odor Control) Appendix H2 – Template - DELORA Vendor Reference Check Log VENDOR REFERENCE CHECK LOG Solicitation No.: 21-7825 Reference Check by: Jackson B. Barton Solicitation Title: NCWRF EQ #3 ODOR CONTROL IMPROVEMENTS – PHASE 1 CONSTRUCTION Date: 6/7/21 Bidder’s Name: R2T, Inc. Phone: 239-777-9587 Design Entity: Stantec Consulting Services REFERENCED PROJECT: Project Name: Noonday Water Reclamation Facility Chemical Feed Improvements Project Location: Woodstock, GA Project Description: The Project involves demolishing existing chemical feed facilities and installing new chemical feed facilities Completion Date: 10/2019 Contract Value: $2,237,955 Project Owner/Title: Cobb County Water System Owner’s Address: 660 S Cobb Drive, Marietta, GA 30060 Phone: 770-419-6345 Owner’s Contact Person: Jake Murray, Project Engineer E-Mail: Jake.murray@cobbcounty.org 1. Was project completed timely and within budget? (If not, provide detail) Yes, it did. 2. Was the submittal/review process performed satisfactorily? (If not, provide detail) Yes, it was. 3. Was the construction process performed satisfactorily? (If not, provide detail) There was an issue with one of the subcontractors. The instrumentation integra tor subcontractor had poor performance. However, our contract stated R2T was to use the specific integrator. During construction, there were major staffing changes within the company that caused inexperienced personnel being assigned to our project. The staff changes ended up disqualifying the company from being an approved integrator on our future projects. 4. Did the process run smoothly? Were there any changes? Describe below. Other than the sub issue, yes. There were minor change orders but mostly were requested by us to increase the scope of work, i.e. replacing motors on a few overhead doors that were on the plant . 5. Was the contract closeout process performed satisfactorily? (If not, provide detail) Yes, it was. 16.C.3.f Packet Pg. 239 Attachment: 21-7825 - DELORA - 20210614 (17520 : NCWRF EQ #3 Odor Control) Appendix H2 – Template - DELORA Vendor Reference Check Log 6. Any warranty issues since closeout? Were they responded to and performed satisfactorily? There were several minor warranty items that came up but R2T was very responsive in addressing the issues. They usually had a crew come onsite within a week. 7. Additional comments: We have contracted with R2T on several projects since the Noonday project. Each project is progressing satisfactory other than the nationwide material shortage on everything from resins to delivery drivers. But R2T is doing a good job at adjusting their schedule on what appears to be a daily change in the critical path. 16.C.3.f Packet Pg. 240 Attachment: 21-7825 - DELORA - 20210614 (17520 : NCWRF EQ #3 Odor Control) Appendix H2 – Template - DELORA Vendor Reference Check Log VENDOR REFERENCE CHECK LOG Solicitation No.: 21-7825 Reference Check by: Jackson B. Barton Solicitation Title: NCWRF EQ #3 ODOR CONTROL IMPROVEMENTS – PHASE 1 CONSTRUCTION Date: 6/7/21 Bidder’s Name: R2T, Inc. Phone: 239-777-9587 Design Entity: Stantec Consulting Services REFERENCED PROJECT: Project Name: PGA Wastewater Treatment Plant Blower Building, Nitrified Recycle Pump Station (NRCY) and Miscellaneous Electrical Improvements Project Location: Palm Beach Gardens, FL Project Description: R2T provided for the construction of a new blower building, NRCY pump station and multiple electrical upgrades to the existing 12 MGD PGA WWTP. Completion Date: 5/2020 Contract Value: $5,245,490 Project Owner/Title: Seacoast Utility Authority Owner’s Address: 4200 Hood Road, Palm Beach Gardens, FL 33410 Phone: 561-627-2900 ext 1494 Owner’s Contact Person: Brent Weidenhamer, WW Department Manager E-Mail: bweidenhamer@sua.com 1. Was project completed timely and within budget? (If not, provide detail) Project was delayed due to manufacturer issues. 2. Was the submittal/review process performed satisfactorily? (If not, provide detail) Yes. 3. Was the construction process performed satisfactorily? (If not, provide detail) Yes. 4. Did the process run smoothly? Were there any changes? Describe below. All change orders were owner requested. 5. Was the contract closeout process performed satisfactorily? (If not, provide detail) Yes. 16.C.3.f Packet Pg. 241 Attachment: 21-7825 - DELORA - 20210614 (17520 : NCWRF EQ #3 Odor Control) Appendix H2 – Template - DELORA Vendor Reference Check Log 6. Any warranty issues since closeout? Were they responded to and performed satisfactorily? All warranty issues have been resolved promptly. 7. Additional comments: N/A 16.C.3.f Packet Pg. 242 Attachment: 21-7825 - DELORA - 20210614 (17520 : NCWRF EQ #3 Odor Control) Appendix H2 – Template - DELORA Vendor Reference Check Log VENDOR REFERENCE CHECK LOG Solicitation No.: 21-7825 Reference Check by: Jackson B. Barton Solicitation Title: NCWRF EQ #3 ODOR CONTROL IMPROVEMENTS – PHASE 1 CONSTRUCTION Date: 6/7/21 Bidder’s Name: R2T, Inc. Phone: 239-777-9587 Design Entity: Stantec Consulting Services REFERENCED PROJECT: Project Name: NaOCL, Biosolids, and Filter System Improvements at Tropical Farms & North Treatment Facilities Project Location: Stuart, FL Project Description: This project is for the expansion and rehabilitation of an existing WTP and WWTP and the Tropical Farms and North Facilities. The project involved the replacement of the exiting chemical feed and storage systems and structures. Effluent filters to replace undersized basins were installed. The WAS feed systems to the dewatering facilities were constructed to improve efficiency of the systems. Completion Date: 2/2020 Contract Value: $4,924,000 Project Owner/Title: Martin County Utilities Owner’s Address: 3473 SE Willoughby Boulevard, Stuart, FL 34996 Phone: 772-223-7957 Owner’s Contact Person: Darrell Schuler, Project Manager E-Mail: dschuler@martin.fl.us 1. Was project completed timely and within budget? (If not, provide detail) Yes. 2. Was the submittal/review process performed satisfactorily? (If not, provide detail) Yes. 3. Was the construction process performed satisfactorily? (If not, provide detail) Yes. 4. Did the process run smoothly? Were there any changes? Describe below. Yes, all changes were requested by the owner. 5. Was the contract closeout process performed satisfactorily? (If not, provide detail) Yes. 16.C.3.f Packet Pg. 243 Attachment: 21-7825 - DELORA - 20210614 (17520 : NCWRF EQ #3 Odor Control) Appendix H2 – Template - DELORA Vendor Reference Check Log 6. Any warranty issues since closeout? Were they responded to and performed satisfactorily? Yes. 7. Additional comments: None. 16.C.3.f Packet Pg. 244 Attachment: 21-7825 - DELORA - 20210614 (17520 : NCWRF EQ #3 Odor Control) Appendix H2 – Template - DELORA Vendor Reference Check Log VENDOR REFERENCE CHECK LOG Solicitation No.: 21-7825 Reference Check by: Jackson B. Barton Solicitation Title: NCWRF EQ #3 ODOR CONTROL IMPROVEMENTS – PHASE 1 CONSTRUCTION Date: 6/7/21 Bidder’s Name: R2T, Inc. Phone: 239-777-9587 Design Entity: Stantec Consulting Services REFERENCED PROJECT: Project Name: DEP SRF Pine Ave. Force Main Extension & PS Nos. 2 & 4 Rehabilitation, Phase 1 Project Location: Green Cove Springs, FL Project Description: Rehabilitation of two existing submersible pump stations (Pump Station Nos. 2 & 4). Pump Station No. 2 is a triplex rehab, and Pump Station No. 4 is an existing duplex station that will be converted to a triplex station with complete removal and replacement of all mechanical and electrical at each station. Completion Date: 3/2020 Contract Value: $2,013,731 Project Owner/Title: City of Green Cove Springs Owner’s Address: 321 Walnut Street, Green Cove Springs, FL Phone: 904-219-7540 Owner’s Contact Person: Scott Schultz, Water Utilities Director E-Mail: sschultz@greencovesprings.com 1. Was project completed timely and within budget? (If not, provide detail) Yes. Slightly higher budget due to owner -initiated change orders. 2. Was the submittal/review process performed satisfactorily? (If not, provide detail) Yes. 3. Was the construction process performed satisfactorily? (If not, provide detail) Yes. 4. Did the process run smoothly? Were there any changes? Describe below. R2T performed well. They maintained routine contact with us and made suggestions as to optimizing the process. There were owner initiated change orders. 5. Was the contract closeout process performed satisfactorily? (If not, provide detail) Yes. 16.C.3.f Packet Pg. 245 Attachment: 21-7825 - DELORA - 20210614 (17520 : NCWRF EQ #3 Odor Control) Appendix H2 – Template - DELORA Vendor Reference Check Log 6. Any warranty issues since closeout? Were they responded to and performed satisfactorily? No warranty issues. 7. Additional comments: R2T did a very good job on the project. They exhibited safe work practices. They communicated well with us and communicated well when they came in contact with our customers. They made suggestions as to ways to improve the project and save funds. Minor field changes were not met with an immediate change order. The city would use this contractor again. 16.C.3.f Packet Pg. 246 Attachment: 21-7825 - DELORA - 20210614 (17520 : NCWRF EQ #3 Odor Control)