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Forest Lakes MSTU Agenda 08/03/2021FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 8300 Radio Road Naples, FL 34104 AGENDA AUGUST 3, 2021 I. CALL TO ORDER II. ATTENDANCE Advisory Committee: Marianne Fanning — Chair (4/21/2022) Barbara Bell — Vice Chair (4/21/2023) Richard Barry (4/21/2022) Staff: Michelle Arnold — Director Dan Schumacher — Project Manager Contractors: Aaron Gross — Ground Zero Landscaping TBD — Premier Staffing (Transcription) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES — JULY 6, 2021 V. CONTRACTOR REPORTS A. Ground Zero Landscaping — Aaron Gross VI. PROJECT MANAGERS REPORT — Dan Schumacher A. BUDGET REPORT B. Status Report: 1. Swales Re -Survey 2. Lake #9 Wall Repair 3. Graffiti VII. NEW BUSINESS VIII. ONGOING BUSINESS IX. PUBLIC COMMENTS X. ADJOURNMENT George E. Fogg (4/21/2024) John Goody (4/21/2023) NEXT MEETING SEPTEMBER 7, 2021 - 10:00 AM FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES, FL 34112 (239) 261-5497 August 3, 2021 Forest Lakes MSTU 1/1 MINUTES FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 8300 Radio Road - Naples, FL 34104 �1.7 MINUTES JULY 69 2021 I. CALL TO ORDER Chair Fanning called the meeting to order at 10:00 A.M. A quorum of four was present. II. ATTENDANCE Advisory Committee Staff Contractors Community Attendees III. APPROVAL OF AGENDA Marianne Fanning — Chair Barbara Bell — Vice Chair Richard Barry (Excused) George Fogg John Goody Michelle Arnold — Director Dan Schumacher — Project Manager Rosio Garcia — Operations Coordinator (Excused) Aaron Gross - Ground Zero Landscaping Wendy Warren - Premier Staffing (Transcription) Doug Burnham — General Manager, Quail Run GC Rick Korb — President, Quail Run GC Patrick Bernal — Forest Lakes Resident Jack Hedenstrom — Forest Lakes Resident Mr. Fogg moved to approve the Agenda for the Forest Lakes Roadway and Drainage M.S. T. U. as presented. Second by Mr. Goody. Carried unanimously 4 - 0. IV. APPROVAL OF MINUTES — JUNE 1, 2021 Mr. Fogg moved to approve the minutes of the June 1, 2021 Forest Lakes Advisory Committee as presented. Second by Ms. Bell. Carried unanimously 4 - 0. V. CONTRACTOR REPORTS A. Ground Zero Landscaping — Aaron Gross Mr. Gross reported on landscape maintenance as follows: • Landscaping looks good. • Tree canopies were lifted. Shrubs were pruned. Swales on the Quail Run Golf Course will be mowed and weeded within two (2) weeks. A proposal in the amount of $1,430.95 to plant three (3) twenty-five (25) gallon trees between Narita Lane and Optunia Lane was submitted. July 6, 2021 Forest Lakes MSTU 115 MINUTES The Committee discussed the tree planting proposal. • Two (2) trees bordered by the existing Oak trees would be appropriate for the space. • Twenty-five (25) gallon size for trees is standard. • Crepe Myrtle (multi -trunk) or Queen Crepe Myrtle (single trunk) trees in white and/or pink would be attractive. Mr. Fogg motioned to approve Ground Zero Landscaping's proposal to plant two Crepe Myrtle trees, one white and one pink, between Narita Lane and Optunia Lane on Forest Lakes Boulevard. The quote for $1,430.95 will be adjusted to fund the planting of two versus three trees. Second by Mr. Goody. Carried unanimously 4 — 0. VI. PROJECT MANAGERS REPORT A. Budget Report Mr. Schumacher presented the Forest Lakes Roadway & Drainage MSTU Fund 159 dated July 6, 2021: • FY-21 Ad Valorem property tax revenue budget is $303,400.00, an increase of 3% over FY-20. • Total revenue FY-21 is $692,852.32 including investment interest, transfers, and contributions (minus a 5% reserve of $15,200). • The FY-21 Millage rate remains constant at 4.000. • Current Operating Expense Budget is $177,152.32. • Commitment's total $67,093.97; $84,892.80 is expended. • Uncommitted Operating Expense funds available are $25,165.55. • No new Purchase Orders were generated. • In the event Line items 15 -35 would exceed the budgeted amount, funds can be accessed from Line 36, the budget remainder. • The Landscape Ground Maintenance Purchase Order is for routine monthly maintenance, as well as new or replacement plants and trees under the line -item Landscape Incidentals. • The Mettauer Environmental PO covers service for aquatic vegetation control in the lakes. • Florida Power & Light expenses fund electricity for lights and pumps. • Irrigation water costs are paid to the City of Naples. • Hart's Electrical PO balance, Line 26, for lighting repairs is $3,500.00. • Transfer to Fund 111, Line 39, is for Staff salaries. • Budget Transfers to the Appraiser and Tax Collector, Lines 42 and 43, are facilitated by other appropriate County entities. • Improvements General Fund, Line 37, reserved to fund capital projects, available balance is $169,000.00. • Reserves for Insurance and Catastrophic/Hurricane funds, Lines 46, total $230,000.00. • Total available balance, less committed expenses, is $458,341.70. The transfer of funds from Capital Outlay to Operating Expense for engineering projects including the golf course swale survey and structural evaluation, design plans and permitting of the Lake 9 retaining wall replacement, should be reflected in the August 2021 budget report, pending approval by the Board of County Commissioners (BCC). July 6, 2021 Forest Lakes MSTU 2/5 MINUTES B. Status Report 1. Swales Re -Survey The resurvey to verify changes to the Swales and determine if action to remedy is prudent has begun. Agnoli, Barber & Brundage (ABB) have plotted two (2) swales. ABB's survey manager noted two (2) variables have slowed the process: • Moderate to heavy rain produces a negative effect. • Overcast weather impedes GPS signal clarity and accurate measurements cannot be obtained. Mr. Schumacher will inform ABB of the golf course's seasonal closures to assist the firm in scheduling work without interference from golf play activity. 2. Lake #9 Wall Repair Three engineering companies were interviewed to provide an evaluation of the wooden retaining wall re -construction project on Lake 9. Mr. Schumacher has been working with Jacobs Engineering Group, Inc. who will provide a "Scope of Service" for the following tasks: A. Evaluation of the failure of the existing wall. B. Design of a replacement wall with an "Opinion of Cost" for two construction methods: ➢ A wooden vertical wall similar to the original. ➢ Continuation of rip rap around the impacted segment. C. Evaluation and life expectancy prediction of three (3) additional lakes with wooden retainer walls. A proposal for task A is anticipated week ending July 11, 2021. The project will go out to bid upon completion of the design phase. 3. Forest Lakes Blvd (FLB) Pump Station & Camelia Ln Swale Mader Electric's electrical sub -contractor completed repairs to the electrical cabinet and the pump is up and running. • Installation of an alarm bell to sound if the system fails, including a "silence" button to actuate manually. • Installation of an annunciator on top of the control enclosure to flash red if pump fails. • Manual start-up of pump resulted in a thirty-six (36) hour run cycle, after which the sub -contractor adjusted the float levels to actuates at a higher water level. • The pump is ffunctioning and stormwater flows down the swale as planned. VII. NEW BUSINESS A. Sidewalk on Forest Lakes Drive — Proposed 1. Patrick Bernal Survey Data Mr. Bernal presented consolidated results of his Walkway Survey emailed to 250 of the 352 FLCA owners between November 30 and December 2, 2020. A breakdown of the 178 resident responses: • Safety: 75% of respondents voted "likely or very likely" a sidewalk will make the community safer. July 6, 2021 Forest Lakes MSTU 3/5 MINUTES • Enjoyment: 57% of the respondents voted "likely or very likely" a sidewalk will add to their enjoyment. • Property Value Increase: 55% of the respondents voted "likely or very likely" property values will increase. • Beautification: 66% of the respondents voted "likely or very likely" a walkway will enhance beautification of the landscape. A second membership vote on May 25, 2021, requesting an opinion of support or non-support for a feasibility study on the sidewalk yielded opposition to the walkway. However, five (5) of the nine (9) board members voted in support of the walkway feasibility study. Opposition concerns included: • Cost - Study cost is estimated in the $20,000.00 range and may have led to the negative votes. • Landscape damage (one (1) Pygmy Palm would be removed on the proposed route). • Privacy issue for Phase IV residents. Mr. Bernal distributed a proposed pathway route comprised of sections A, B and C and suggested the Forest Lakes Roadway and Drainage M.S.T.U. Advisory Committee consider a modification or a "limited sidewalk" proposal for section "A" that is wholly within the existing access easement along Forest Lakes Drive. 2. County Attorney's Office — Easement Opinion Mr. Schumacher requested the County Attorney's office render a legal opinion on which entity would be authorized to grant easements for the six (6) condominium associations. Mr. Schumacher noted the entity/entities in Forest Lakes Phase IV Condominium which possesses authority to grant permanent easements (the Master Association or individual Condominium Associations) would need to be determined. Mr. Bernal will send Mr. Schumacher the link for Forest Lake IV, a Condominium, documents review. The Committee discussed the following: • Viability of project depends on release of easements. • Long term infrastructure expenditures must be quantified. • The MSTU ordinance allows sidewalks. • It is not necessary to further survey the Forest Lakes community on the project. Ms. Arnold requested future surveys be submitted to her for review prior to distribution. Next Steps • Easement grant verification. • Forest Lakes Phase IV resident support. • Engineering feasibility study and cost. • Design study and cost. July 6, 2021 Forest Lakes MSTU 4/5 MINUTES Mr. Fogg motioned to Request a Quote for a technical engineering feasibility study for a sidewalk on Forest Lakes Drive bordering Forest Lakes IV, a Condominium. Second by Ms. Bell. Motion failed 2 "yes"- 2 "no." Ms. Fanning and Mr. Goody voted "no." VIII. ONGOING BUSINESS None IX. PUBLIC COMMENTS Mr. Burnham reported "off roading" vandalism by vehicles resulted in damage to the golf course greens and fairways. The incidents have been reported to the police. X. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:43 P.M. NEXT MEETING: AUGUST 3, 2021 -10:00 A.M. FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES, FL 34105 (239) 261-5497 FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE Marianne Fanning, Chair The Minutes were approved by the Committee on as amended 1 as presented , or July 6, 2021 Forest Lakes MSTU 515 FOREST LAKES MSTU FUND 159 August 3, 2021 FY-21 Vendor Item PO# Budget Commitments Expenditures Budget Remainder 1 CUR AD VALOREM TAX $ (303,400.00) $ - $ (289,372.94) $ (14,027.06) 2 OVERNIGHT INTEREST $ - $ - $ (383.80) $ 383.80 3 INVESTMENT INTEREST $ - $ - $ (1,432.72) $ 1,432.72 4 INTEREST TAX CO $ (31.22) $ 31.22 5 REVENUE STRUCTURE $ (303,400.00) $ $ (291,220.68) $ (12,179.32) 6 TRANSFER FROM 259 $ (85,000.00) $ - $ (50,000.00) $ (35,000.00) 7 TRANSFER FROM PROPERTY APPR. $ - $ - $ - $ - 8 TRANSFER FROM TAX COLLECTOR $ - $ - $ - $ - 9 CARRY FORWARD GENERAL $ (335,900.00) $ - $ - $ (335,900.00) 10 CARRY FORWARD OF ENCUMB AMT $ (18,752.32) $ - $ - $ (18,752.32) 11 NEG 5 % EST REV $ 15,200.00 $ $ $ 15,200.00 12 TRANSFERS & CONTRIB $ (424,452.32) $ $ (50,000.00) $ (374,452.32) 13 TOTAL REVENUE $ (727,852.32) $ $ (341,220.68) $ (386,631.64) Agnoli Barber & Brundage, Inc Engineering Services 4500208535 $ - $ 6,754.25 Agnoli Barber & Brundage, Inc Engineering Services 4500210339 $ - $ 1,224.00 Agnoli Barber & Brundage, Inc Swales Survey 4500211122 $ 19,044.00 14 ENGINEERING FEES $ 10,000.00 $ 19,044.00 $ 7,978.25 $ (17,022.25) 15 INDIRECT COST REIMBURS Collier County Direct Pay $ 5,100.00 $ - $ 5,100.00 $ - 16 INTERDEPT. PAYMENT Collier County Direct Pay $ 500.00 $ - $ - $ 500.00 17 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500206672 $ 20,000.00 $ 6,775.57 $ 3,224.43 $ 10,000.00 Ground Zero Grounds Maintenance 4500206672 $ 17,329.00 $ 42,671.00 Mettauer Environmental, Inc. Routine Lakes Maintenance 4500206669 $ $ 1,575.00 $ 4,725.00 18 OTHER CONTRACTUAL $ 80,000.00 $ 18,904.00 $ 47,396.00 $ 13,700.00 Bonness Inc. Sidewalk Repairs 4500200192 $ - $ 17,526.90 National Traffic Provide Traffic Signage VISA $ 133.33 Estates Landscraping Post & Cable Repairs 4500209347 $ 1,598.00 $ 19 OTHER CONTRACTUAL $ 27,526.90 $ 1,598.00 $ 17,660.23 $ 8,268.67 20 ELECTRICITY FP&L Electricity Direct Pay $ 13,000.00 $ 1,957.83 $ 10,042.17 $ 1,000.00 21 WATER AND SEWER City of Naples Reclaimed Water Direct Pay $ 1.500.00 $ 608.60 $ 891.40 $ - 22 RENT EQUIPMENT $ 300.00 $ - $ - $ 300.00 23 INSURANCE GENERAL Collier County Insurance Direct Pay $ 400.00 $ - $ 400.00 $ - SiteOne Landscape Supply Irrigation Parts 4500206993 $ 500.00 $ - Hydropoint Data Cloud access to Hydropoint VISA $ $ 235.00 24 SPRINKLER SYSTEM MAIN $ 1,500.00 $ 500.00 $ 235.00 $ 765.00 25 MULCH Forestry Resource Mulch PCARD $ 1,000.00 $ - $ 669.20 $ 330.80 26 LIGHTING MAINTENANCE Harts Electric Lighting Repairs 4500207296 $ 7,500.00 $ 2,908.20 $ 1,091.80 $ 3,500.00 27 LICENSE & PERMITS Cartegraph Systems, INC. Cartegraph License & Support for CAT $ 2,000.00 $ - $ - $ 2,000.00 Premier Staffing Transcriptionist 4500206256 $ 2,177.80 $ 772.20 Mader Electric Motors Stormwater Pump System VISA $ - $ 500.00 Lykins Signtek Street Name Signs VISA $ $ $ 440.00 28 OTHER MISCELLANEOUS $ 4,725.42 $ 2,177.80 $ 1,712.20 $ 835.42 29 OFFICE SUPPLIES $ 300.00 $ - $ - $ 300.00 30 COPYING CHARGES JM Todd Monthly CPC (shared) 4500207221 $ 300.00 $ 31.51 $ 98.49 $ 170.00 31 MINOR OFFICE EQUIP Computers At Work Computer Equip 4500209909 $ - $ 261.11 $ (261.11) 32 MINOR DATA PROCESSING Computers At Work Laptop for MSTU Project Manager 4500209003 $ - $ 700.00 $ (700.00) 33 FERT HERB CHEM $ 1,000.00 $ - $ - $ 1,000.00 34 OTHER OPERATING SUPPLIES Home Depot/Sunshine Ace Padlock/Hardware VISA $ 300.00 $ - $ 24.65 $ 275.35 35 OTHERTRAINING $ 200.00 $ $ $ 200.00 36 OPERATING EXPENSE $ 177,152.32 $ 54,505.51 $ 97,484.93 $ 25,161.88 37 IMPROVEMENTS GENERAL $ 169,000.00 $ $ $ 169,000.00 38 CAPITAL OUTLAY $ 169,000.00 $ $ $ 169,000.00 39 TRANS TO 111 UNINCOR $ 56,700.00 $ - $ 56,700.00 $ - 40 TRANS TO 259 F $ 50,000.00 $ $ 50,000.00 $ 41 TRANSFERS $ 106,700.00 $ $ 106,700.00 $ 42 Budget Trans from Appraiser $ 2,700.00 $ - $ 2,463.11 $ 236.89 43 Budget Trans from Tax Collector $ 7,300.00 $ $ 6,476.51 $ 823.49 44 TRANSFERS CONST $ 10,000.00 $ $ 8,939.62 $ 1,060.38 45 RESERVES FOR CAPITAL $ 265,000.00 $ $ $ 265,000.00 46 RESERVES $ 265,000.00 $ $ $ 265,000.00 47 TOTAL EXPENDITURES $ 727,852.32 $ 54,505.51 $ 213,124.55 $ 460,222.26 176,394,909 FY-10 Final Taxable Value 145,888,273 FY-11 Final Taxable Value Report Date 712712021 mts 132,933,552 FY-12 Final Taxable Value 129,715,669 FY-13 Oct Taxable Value 129,977,881 FY-14 Oct Taxable Value 140,171,072 FY-15 Oct Taxable Value 152,711,783 FY-16 Oct Taxable Value 165,722,702 FY-17 Oct Taxable Value 190,428,196 FY-18 Oct Taxable Value 202,132,375 FY-19 Oct Taxable Value 210,299,015 FY-20 Oct Taxable Value 216,607,985 FY-21 July Estimate Taxable Value 3.00 % Adj. FY-20 to FY-21 Property Tax Summary Operating Budget Summary Milla a Summary 1Revenue: FY 20 I FY 19 Debt Service Operations Total 2.6652 FY-21 July Estimate Taxable Value 216,607,985 Millage: 1.3348 1.3793 1.3348 4.0000 E289,128 $278,801 $577,300 $289,100 $866,400