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Agenda 07/27/2021 Item #19 207/27/2021 19.2 EXECUTIVE SUMMARY Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board's approval/ratification for various procurement -related transactions. CONSIDERATIONS: In accordance with the Board's Procurement Ordinance 2017-08 and the Procurement Manual, the Procurement Services Division produces a regular administrative report which provides for Board approval of the following transactions: • Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount, and/or require change in schedule (number of days); • Amendments to contracts; • After the fact memos from various County Divisions, as requested by the Clerk's Finance staff for the timely process of invoices. • Other items as determined by the County Manager or designee that require Board approval. This administrative report includes the following: • Six (6) change orders that in aggregate modify contracts by-$1,692,905.00 and add 431 calendar days to completion periods, see attached summary and backup for details; and • Zero (0) amendments this period with a fiscal impact of $0.00; and • Ten (10) after the fact memos with a fiscal impact of $3,859.57 for additional services Approval of the following documents by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the document(s) shall be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by that Board. FISCAL IMPACT: The net total for the sixteen (16) items is-$1,689,045.43 LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08. Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services ATTACHMENT(S) 1.0727 Change Order Report - FY21 (PDF) 2.0727 Change Order Backup - FY21 (PDF) Packet Pg. 382 19.2 07/27/2021 3. 0727 After the Fact Report - FY21 (PDF) 4.0727 After the Fact Backup - FY21 (PDF) Packet Pg. 383 19.2 07/27/2021 COLLIER COUNTY Board of County Commissioners Item Number: 19.2 Doe ID: 17544 Item Summary: Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. Meeting Date: 07/27/2021 Prepared by: Title: Business Technology Analyst, Senior — Procurement Services Name: Sara Schneeberger 07/16/2021 10:55 AM Submitted by: Title: Manager - Procurement — Procurement Services Name: Sandra Herrera 07/16/2021 10:55 AM Approved By: Review: Procurement Services Procurement Services Procurement Services Agenda Clerk Preview Office of Management and Budget County Attorney's Office Office of Management and Budget County Manager's Office Board of County Commissioners Ana Reynoso Level 1 Purchasing Gatekeeper Sandra Herrera Additional Reviewer Catherine Bigelow Additional Reviewer Michael Cox Agenda Clerk Preview Debra Windsor Level 3 OMB Gatekeeper Review Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Laura Wells Additional Reviewer Sean Callahan Level 4 County Manager Review Geoffrey Willig Meeting Pending Completed 07/16/2021 11:20 AM Completed 07/16/2021 3:42 PM Completed 07/20/2021 8:45 AM Completed 07/20/2021 5:07 PM Completed 07/21/2021 8:43 AM Completed 07/21/2021 1:18 PM Completed 07/22/2021 9:03 AM Completed 07/27/2021 10:52 AM 07/27/2021 9:00 AM Packet Pg. 384 m N 01 r (s:podai ani;eJIsiuivape sooimeS juawainooM : VPSLO 4ZAI - :podeN aapio a6ueyO LZLO :IuauayoeUd c C C t d r05 N r W O N O O O O 0 um 6 O m .O N « L V J O m 0 0 O O O O O N O a m C Q Q O O O O N O O O N N N O of V O N n �2 rn O E d Q CD V r m O N N N rn N a r O � � O m o O O o o O ui O V Q O V O O O a N N M N N W W O O V O 7 N n O W (NO O cT r GL! Q V V N � r 00 EA N EA L C O O V N N O p O O O O O N V O m E a N N c Q 'M y o N N m! rl O r zi of A U LC O y o E E LL @ �, a o E O m ~ E m m y Iw m_o m_o mom a` > > U o ' m m �o m �o m `o o f a m g a- °-m' m Lu a LL m U o a o o ` o L C O E Oa o o C U C U c Z .0 U 'V C O O Y o `o o o Q �J o U m inU js LL mca d � oL m Q H C N C _U co r Q Za O'm m om F- a Y o EL U d a U U0: Q a E c me a E _o ao m U m o() U U m LL ale(] N N m N c0 n N io N c0 n N r N cD gaguey7 v m rn N 'ON WAD N (O r W V O) /lAejluo:) r, n # aged N wall N M v N co 00 Cl) Cb a U m a 1 Procurement Services C- O 7BY C 01411ty Change Order Form ❑ Contract Modification ❑ Work Order Modification ❑ Amendment Contract #: 18-7279 Change #: 1 Purchase Order #: 4500191044 Project #: 80039 Contractor/Firm Name: Q Grady Minor & Associates, P.A. ContractlProject: Big Corkscrew Island Regional Park Phase 11 Project Manager Name• Dave Closets, PE, PMP Division Name: I Facilities Management Current BCC Approved Amount $ 749,176.00 9/25/18 16D12 Last BCC Approval Date; Agenda item # Current Contract/Work Order Amount $ 749,176.00 5/7/2021 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $ 749,176.00 0.00% Change from Current BCC Approved Amount Cumulative Chan es $ 0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed 10115/18 Original 517/21 Last Approved 5l7l21 Revised Date T BD Date I I Completion Date Date (Includes this change) # of Days Added 1 180 Select Tasks ® Add new task(s) ❑ Delete task(s) ❑ Change task(s) ❑ Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and I or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1. The Big Corkscrew Island Regional Park Phase li had pending wetland permits with the US Army Corp of Engineers(ACOE) and on December 15, 2020 the ACOE delegated the wetland permitting responsibilities to the Florida Dept. of Environmental Protection (FDEP). Since the County's wetland permits were not processed before the transition, the CountylQgrady will have to reapply for all the wetland permits with the FDEP and coordinate the storm water management system with adjacent properties/owners. This change order requests to utilize the design allowance in Task 8 to reapply for the required permits and coordination efforts required for the storm water management system. This Time and Material Change Order requests to utilize Task 8 allowances in the amount of $66,416 and adds an additional 180 days with NO increased to the Board approved design costs and adds 19% in additional time. The Task 8 Allowance of $68,000 will be reduced to $1,584. A stop work order was placed on April, 16. 2021 in order to process this change order that only has 21 days remaining on the contract. 2. The change in the regulatory requirements were an unforeseen condition that had occurred after the contract was awarded and would not have been known at the time of the award of the original contract. 3. If this change order is not completed, the County will not have the necessary wetland permits to construct Big Corkscrew Island Regional Park Phase II. Prepared by: (�IlosasDave Digitally signed by ClosasDave Date: 02106.10 10:39:41-04'00' Dave Closas, PE, PMP, Senior Project Manager, FMD Date: Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant 1 Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet_) PROCUREMENT USE ONLY Admin BCC Packet Pg. 386 2 19.2. b Digitally signed by At- Al—bahouAyoub bahouA oub Date:2021.06.14 Accepted by: Y 15:22:35-04'00' Principal Project Manager: Ayoub al-Bahou, PE, Facilities Management Division Procurement Services Change Order Form Page 2 of 2 Date: Digitally signed by Michael J. Delate, PE Date: 2021.06,14 Approved by: — 10:08:33-04,00' Date: Q Grady Minor & Associates, P.A WilliamsBarr wIllialiysigned by liliamsBany Date: 2021.06.22 Approved by: Y 16:22:43-04'00' Date: Division Director: Barry Williams, Director, Parks and Recreation Approved by: Schneeberge �I911z 1Y s19ned by Schoeeber9erSzra rSara Daie'. 2021,07,0109'. 18:38-04'00' (Procurement Professional) Date: Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin BCC Packet Pg. 387 3 19.2.b GradyMinor Civil Engineers . Land Surveyors . Planners . Landscape Architects March 2, 2021 Mr. Dave Closas, P.E. Collier County Facilities Management 3335 Tamiami Trail East, Suite 101 Naples, FL 34112-5356 RE: Big Corkscrew Island Regional Park Phase 2 Collier County Contract No. 18-7279 Amendment No. 2 Water Management Coordination Dear Mr. Closas: As we have discussed, the US Army Corps of Engineers (COE) has delegated Federal wetland permitting to the Florida Dept. of Environmental Protection (FDEP) effective December 15, 2020. We had the pending application for this project with COE; however, COE was unable to process the application in time prior to delegating authority. In discussions with COE and FDEP staff, we have been informed that the project will need to be re -applied as if it was a new permit application. Our biologist sub -consultant has provided us with a fee to initiate the application process with FDEP and to finalize the application process. Further, in order to obtain the FDEP permit a water quality certification from SFWMD is needed. The stormwater management part of the project has been on hold pending formal approval of a joint stormwater management system with the adjoining property owners (Collier County Public Schools and Orange Blossom Ranch). That process has recently been reinitiated by Collier County. We will need to assist in coordinating finalizing that along with modifying the permits of each of their projects in order to obtain the SFWMD permit/water quality certification. Our contract has allowances for unforeseen conditions. The regulatory change could not have been anticipated. Additionally the permitting challenges brought about by the challenges in the SFWMD permitting process could not have been anticipated. Based on this we are requesting that $66,416 of the $68,000 in the allowances be reallocated to the permitting task. Q. Grady Minor & Associates, P.A. 3800 Via Del Rey Bonita Springs, FL 34134 Ph. 239-947-1144 • Fax. 239-947-0375 EB 0005151 . LB 0005151 9 LC 26000266 www.gradyminor.com Packet Pg. 388 Mr. Dave Closas Big Corkscrew Island Regional Park Phase 2 March 2, 2021 Page 2 of 2 SERVICES FEE SCHEDULE: TASK DESCRIPTION BUDGET FEE & TYPE 1. SFWMD Assistance $24,092.00 Time & Material 2. FDEP Federal Permitting* $42,324.00 Time & Material TOTAL $66,416.00 Time & Material *Subconsultant fee = $36,300 Thank you for your assistance with this matter. Very truly yours, Michael J. Delate, P.E. Sr. Vice President MJD/ G:\AdniinMarketing\PROPOSAL\C\CollierCounty\18-7279 BCIRP Ph 2\Contract Negotiations\FDEP-SFWMD Mod\DC10118 FDEP and SFWMD Pe final 3 -2-2 Ldocx I Packet Pg. 389 crier county 5 19.2.b Procurement Services Change Order Form ® Contract Modification ❑ Work Order Modification ❑ Amendment Contract #: 19-7615 Change #: 4 Purchase Order #: 4500201457 Project #: 80039 Contractor/Firm Name: Astra Construction Services LLC Contract/Project: Big Corkscrew Island Regional Park Project Manager Name: Dave P. Closas, PE, PMP Division Name: Facilities Management Original Contract/Work Order Amount $ 45,065,454.00 10/8/19, 11.D Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 45,065,454.00 10/8/19, 11.D Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 45,065,454.00 7/12/2021 SAP Contract Expiration Date (Master) Dollar Amount of this Change 0.00% Total Change from Original Amount Revised Contract/Work Order Total $ 45,065,454.00 0.00% Change from Current BCC Approved Amoun Cumulative Changes 1 $ 0.001 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed 11/12/2019 Original 3/11/2021 Last Approved 7/12/2021 Revised Date 11/04/2021 Date Completion Date Date (Includes this change) # of Days Added 115 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. 1. Due to the COVID 19 pandemic, industry wide construction material and equipment shortages, and national logistic challenges, additional time is required to complete the construction of the Big Corkscrew Island Regional Park. Change Order #4 extends the substantial and final completion date by 115 days (19% time increase) and revises the final completion date from 7/12/2021 to 11 /4/2021. 2. The COVID 19 pandemic, industry wide construction material and equipment shortages and nationwide logistical challenges could have not been known at the time of the award of the contract in 2019. 3. If this Change Order is not processed, Collier County will not be able to properly closeout the Big Corkscrew Island Regional Park project/contract and provide a turnkey regional park to the residents of the Golden Gate Estates. Prepared by: Digitally signed by CIDsaSDaVe Closas Date: 2021.021.06.22 08:03:10-04'00' Senior Project Manager: Dave Closas, PE, PMP Facilities Management Date: Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Digitally signed by Al- Al-bahouAyoub bhA Qub Date,2021.06.26 aou Accepted by: Y 1,0:43-04'00' Principal Project Manager: Ayoub al-Bahou, PE, Facilities Management Date: N u_ o. M U M m L L 0 N Ilm R t U ti N O c a� E ca Q Admin C BCC ES Packet Pg. 390 Digitally signed by David E. Pabor /\ DIN: C=US, /V� E=dpabor@aatragroupi,d.dom, David E. Pabor D=Aatra Dnnstrnction Services, Accepted by: OU=operations• CN=David E. Pabor Date: Date: Astra: David Pabor nestor.fernan Digitally signed by Approved by: nestorzffeernandez vmrd: Nestor rerndez atnQez6.23'3:'9:58-onoo Date: Digitally signed by Approved by: Michael J. Delate, PE Date: Date! 2924-86.23 Q. Grady Minor: MiMP'Nife, PE WilliamsBarr Digitally signed by Approved by: Williams Barry Date: y 14:55:31� 04'00'V Division Director: Barry Williams, Parks and Recreation Approved by: Schneeberge oigilailysignedby5cIneeberger5.a Date: PCale. 3BP1 Ea 91�1i?1.33 Od BB acurement Professional) Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin C BCC ES Packet Pg. 391 7 Procurement Services co'rwr COU0W Change Order Form ® Contract Modification ❑ Work Order Modification ❑ Amendment Contract 0: 20-7773 Change #: � Purchase Order #: 4500207930 Project f#: I �fA I Contractor/Fimt Name: I Fort Construction Group Contract/Project: CRA Parking Lot - Project Manager Name: Tam! Scott, Project Manager Division Name: I Bayshore Gateway Triangle CRA Original Contract/Work Order Amount $ 472,772.25 Current BCC Approved Amount $ 472,772.25 Current Contract/Work Order Amount $ 472,772.25 Dollar Amount of this Change $ 0.00 Revised ContractfWork Order Total $ 472,772.25 Cumulative Changes $ 0•00 3i2020 Original BCC Approval Date; Agenda Item # 3/2020 1 Last BCC Approval Date; Agenda Item # SAP Contract E�iratjon Date (Master) 0.00% Total Change from Original Amount 0. 00% Change from Current BCC Approved Amout 0.00%1 1 Change from Current l Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed 1-4-2021 Original 7-3-2021 Last Approved 8-2-2021 Revised Date 8-19 2021 Date Completion Date Date (Includes this change) # of Days Added 17 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ❑ Other (see below) Provide a response to the following:1.) detailed and specific explanation/ "rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included In the original contract; and, 3.) describe the impact if this change Is not processed. Attach additional Information from the Design Professional and/or Contractor if needed. Change Order No. 03— Contract 20-7773 1. Detail of change- Add 17•additionai days per Contractor request due to heavy rains that have shut dow the job site in addition to the asphalt plant being shut down. 2. The contractor can request additional days due to rain provided the days are documented and approved by the PM. See attached documentation. 3. If this change is not processed the contactor can not complete the project on time. This change order does not affect the contract price. Prepared by: Acceptance of this Change Or conditions as contained in the Contract shall constitute a full to the change set forth herein, Approved by: Date - Z-Zo - con3ftitale a modification to contract / work order identified above and will be subject to all the same terms and / work order indicated above, as fully as if the same were stated In this acceptance. The adjustment, if any, to the settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional arising out of or related i claims for impact and delay costs. F t D b h Construction Group ) Digitally signed by ForesterDebrah Date: O"? VZ l Z aZ j Date: i� Approved by: ores er e ra Date: 2021.07.06 08:59:57 -04'00' Date.• (Debrah Forester, CRA Director) SchneebSara Digitally signed by SchneebergerSara Approved by: er erg natP• 9091 rn nR nR•4Q-3 I-n4'nn' Date: (Sara Schneeberger, , Procurement Professional) Revised: 10128/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCURElEENT USE ONLY Admin �� BCC ES 19.2.b Packet Pg. 392 ScottTami From: Brooks Witcher <brooksw@fcgflorida.com> Sent: Tuesday, June 29, 2021 5:42 PM To: S cottTa m i Subject: Bayshore Time Extension EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Tami, We have experienced a few weather delays recently that have hindered our ability to complete the remaining items on Bayshore. We would like to request an extension of time to be able to complete the remainder of the project. The following weather delay dates have had a significant impact on our schedule: June 15th June 10 June 23rd June 24th June 25th June 28th June 29th The ripple effects of the weather delays have pushed our asphalt paving back considerably because of the closing of the asphalt plant on Thursday July 2" d, 2021 through July 12th, 2021. We would like to request an extension of time until 07/19/2021 to allow for time to complete the asphalt, striping, car stops and signage and remaining items once the plant reopens. I have also forwarded you an email from the Plant. Please let us know should you require any additional information. Regards, Brooks Witcher i Packet Pg. 393 ScottTarni From: Brooks Witcher <hrooksw@fcgflorida.com> Sent: Tuesday, June 29, 2021 5:42 PM To: ScottTami Subject: Fwd; Summer Plant Shutdown Attachments: ima9e003 Jpg; Roger Owens.vcf; Asphalt Plant Map.pdf EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. EXTERNAL EMAIL; This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. --------- Forwarded message --------- From: Nick Curcio <Nlck@bradanna.com> Date: Tue, Jun 29, 2021 at 4:45 PM Subject: Fwd: Summer Plant Shutdown To: Brooks Witcher<hrooksw@fceflorlda.com> Cc: Henry Fernandez <henrv@bradanna.corn>, Dillon Steinmann <dillon@bradanna.com>, Joe Steinmann <Joe a bradanna.com> See additional plan closure info Sent from my iPhone Begin forwarded message: From: Henry Fernandez <henrv@bradanna com> Date: May 19, 2021 at 1:51:23 PM EDT To: Dillon Steinmann <dlllon0bradanna.com>, Nick Curcio <Nlck@bradanna.com>, Joe Steinmann <Joe@bradanna.com> Subject: FW: Summer Plant Shutdown FYI g. ,. --- ... .,.,... _...._... .................... .. From: Roger Owens < awes-iaxpavina.com> Sent: Wednesday, May 19, 20211A5 PM Subject: Summer Plant Shutdown All, This email Is to inform you that our plants will be closing for the annual July 4th shut down to perform maintenance and repairs. The closings will occur as follows: Plants 1, 2, 3, 5, 6, and 7 will be Shut dawn from June 26 through July 5, 2021 (See Plant Map attached) Plant 4 will be closed from J une 26 through July 11, 2021 We apologize in advance for the Inconvenience, but these repairs are needed to provide preventive maintenance and to help avoid future breakdowns and down time. Thank you for your cooperation and understanding. As always feel free to contact me if you have any questions or need any further informatign. Regards, July Plant Shutdown Schedule: AlicoPlant (Plant 4)—June 26u'- July 111h All other Plants —June 261h—July 54h Packet Pg. 394 .. I i CoView County 10 19.2. b Procurement S Change Order Form ❑ Contract Modification X Work Order Modification [] Amendment Contract #: 21-7834 Change #: 1 Purchase Order #: 4500209268 � Project #: 60102.3 Contractor/Firm Name: FThomas Marine Construction Freedom Park Bypass Ditch Contract/Project: Project Manager Name: Brittany Lazo Division Name; Faoital Project Planning, Impact Fees & Proluram Original Gontract/Work Order Amount $ 1,b90,960.39 1/26/2021 11.1) Uriglnal t3GG Approval Date; Agenda Item # Current BCC Approved Amount $ 1,590,960.3 1/26/2021 11.1) Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 1,590,960.39 8/12/2021 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $ 1,590,960.39 0.0Cc) % Change from Current BCC Approved Amount Cumulative Changes $ 0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Procead 3/15/2021 Original 8/12/2021 Last Approved 8/12/2021 Revised Date 9/11/2021 Date Completion Date Date (Includes this change) # of Days Added 30 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed_ 1. This is a formal request for an additional 30 days to complete the project listed above. Additional time is needed due to the delay i the delivery of materials/supply deemed necessary via the contract to complete the project listed above, Please note that plan she 11/11 specifies a concrete block spreader spillway be constructed using a product produced by Contech Engineering Solutions. Tt material/ supplies provided from said company is estimated to be delivered after July without a known committed date. 2. This time extension was not included in the original contract due to unforeseen delivery delays. Materials were ordered in a timely fashion (Mid- January, allowing 10 weeks for shop drawing and delivery of shop drawing). However, due to the major shipping delays from Contech the materials/ supplies that are necessary to complete this project have yet to be delivered on time. This is outside the control of the Contractor who have made countless attempts to get a committed delivery date. 3. Without the extension to allow more time for the materials to be delivered the project will be incomplete. Prepared by: ny Lazo, Proje,pt,MOager, Siagal Project Planning, Impact Fees & Program Mgt.) Date: Acceptance of this Change Ord6tshall constitute a modification to contract / work order identified above and will be subject to all the same terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional arising out of orvel,�''d to the change set forth herein, including claims for impact and delay costs. Accepted by: 1 n S� n� ��— I �- Date: (Thomas Marinh Construction) Approved by: Date. r N u_ a 3 Y m aD O a� c t U r` N r- O r c a� E t CU a (Gerald N. Kurtz, PE, Prinicple Project Mgr., Capital Project Planning, Impact Fees & Program Mgt ) Revised: 10/2812014 (Divisions who may require additional signatures may include on separate sheet.) PROCu Packet Pg. 395 Admin Rill Approved by: Digitally sig�lea by Patterson_a P atte rs o n a Date: 2021.07.01 15:29:56-04'00' Date: 19.2.b (Division Director) Digitally signed by ScottTrinity ScottTrinity Date:2021.07.06 10:50:29-04'00' Approved by: (Trinity Scott, Deputy Department Head) Sc h n ee be rg e rSa ra Digitally signed by SchneebergerSara Date: 2021.07.08 09:02:06-04'00' Approved by: (Procurement Professional) Date: Date: N LL Q 7 Y V R m L L 0 W U iti N r- O C N E L V fC a+ Q Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PRocu Packet Pg. 396 Admen 12 19.2.b w9 Thomas marine �tpon Constr Civil Structures Since 1982 June 25, 2021 Brittany Lazo Project Manager Collier County Growth Management Department-Stormwater Management 2685 South Horseshoe Drive Naples, FL 34104 Dear Ms Lazo: Unfortunately, our Freedom Park project will be delayed by a lack of material supply that is well beyond the control of Thomas Marine Construction. Plan sheet 11/11 specifies a concrete block spreader spillway be constructed using a product produced by Contech Engineering Solutions. Please see the below timeline that has led us to where we are now. December 22, 2020 TMC is low bidder for Freedom Park January 4-5, TMC receives and returns initial signature page of contract Mid -January, TMC notifies Contech of our intent to purchase material and requests shop drawings January 21, Kevin Shimp cmails owner expressing concern about an early NTP. Contech quotes a lead time of 1-2 weeks for shop drawings and 6-8 weeks for delivery after shop drawings, but has been longer recently Feb 1, TMC receives signed contract from owner, this typically would be the start of procurement that TMC, started for Contech two weeks prior. Feb 2, TMC receives Contech shop drawings and submits to the owner March 10, after much discussion, NTP is issued for March 15 March 23, TMC receives approved shop drawings back from CC and submits final paperwork for production to Contech that day. TMC schedules for delivery mid -May May 11, Contcch informs TMC of a delayed delivery in the second half of June Mid -June, numerous TMC inquiries June 21, Contech pushes delivery back to July with no known committed date The schedule logic revolves around the linear nature of the project. Staging areas for large quantities of excavated material and heavy equipment use dictates that the work nearest the river he complete before most of the work moving to the west can occur. Per our original schedule we planned the wetland work including the spreader spillway from 4-27 to 5-17. When Contech moved the delivery date to June we rearranged that work to a start date of 6-14. Our current best estimate from Contech is a July delivery and as of today they are still producing a large Army Corp order ahead of our order. We have managed to perform much of the channel excavation and trail construction that was shown to be after the wetlands restoration and spreader spillway including the earthwork for the spreader spillway. By the middle of next week we will be completed with all the work that can be reasonably performed even after we rearranged the critical path. 8999 High Cotton Lace, Fort Myers, Florida 33905 / Voice: 239-337-0008 / Fax: 239-337-0099 Packet Pg. 397 13 19.2.b .o Thomas Mann u w .onStrOtion Civil Structures Since 1982 While the delay has caused TMC to perform work out of sequence from the optimal planned sequence and thus run up some added costs, none of those costs pass through to the owner per the contract. We do request the time be added to the job duration per contract section 9.2 which does allow for delays out of TMC's control. At this time at least 30 days of schedule impact has occurred. Because the planned supplier has still not provided a delivery date, the exact impact has not been determined. We look forward to overcoming this obstacle and finishing a project of which we can all be proud as soon as the material is available. Please reach out to me any time if you wish to discuss fiirther or need additional information. Regards 51�Gs Kevin C Shimp, PE President 8999 high Cotton Lane, Tort Myers, Florida 33905 / Voice: 239-337-0008 / Fax: 239-337-0099 Packet Pg. 398 ,�tcomay ® Contract Modification 14 19.2.b Procurement Services Change Order Form ❑ Work Order Modification ❑ Amendment Contract #: [L8-1474 Change M 9 Purchase Order #: 4500194995 Project #: 70194 Contractor/Firm Name: Mitchell & Stark Construction Co., Inc. Contract/Project: F Design -Build of MESA Interlim WVVTP, Tanks, etc. Project Manager Name: Craig Pajer Division Name: EPMD Original Contract/Work Order Amount $ 77,653,700.00 W12/2019-118 Original BCC Approval Date; Agenda It Current BCC Approved Amount $ 77,653,700.0 3/12/2019-118 Last BCC Approval Date; Agenda Item Current Contract/Work Order Amount $ 66,987,818.22 12/26/2021 SAP Contract Expiration Date (Master Dollar Amount of this Change $ 1,692,905.00 -15.92% Total Change from Original Amount Revised Contract/Work Order Total $ 65,294,913.22 -15.92% Change from Current BCC Approved Ai Cumulative Changes $ 12,358,786.78 -2.5304. Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed 4/1/2019 I riginal 1212612021 Last Approved 12/26/2021 Revised Date I [includes 3/26/2022 Date Completion Date Date this change) # of Days Added 90 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other (see below) Provide a response to the following: 1.) detailed and specific explanationlrationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1.) This change is for credit associated with performing value engineering of the project to the benefit of Collier County Water Sewer District rate payers. Upon issuance of the contract's Notice to Proceed, the design/build team and EPMD Utilities Expansion Team discussed opportunities to reduce the contract cost to the County's rate payers. The result is a $1,692,905.00 reduction in contract cost. 90 additional contract days are being requested in this Change due to operational staf changes in the equipment controls and recent supplies delay issues brought on by the onset Covid-19. This change is associated with Segment 3 (treatment plant) 2.) This change was anticipated and is a result of performing value engineering to the benefit of Collier County. This change is required to adjust the contract value. Material delivery delays due to Covid-19 was not included in the original contract because it was not anticipated. 3.) If this change is not processed, the cost savings to the rate payers will not be realized and the contractor will not be able to complete the project within the time frame allowed. Prepared by: Digitally signed by PajerCraig PajerCraig 04'00' 021.07.07 17:58:35 Craig Pajer, Engineering and Project Management (EPMD) Date: June 29, 2021 Acceptance of this Change Order shall constitute a modification to contract 1 work order identified above and will be subject to all the same terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant 1 Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted by: Mitchell & Stark Construction Co., Inc. Approved by: Not applicable — Design/Build Contract (Design Professional and Name of Firm, if project applicable) SC h n ee be rg e rSa ra Digitally signed by SchneebergerSara Approved by: Date: 2021.07.08 15:18:28-04'00' (Procurement Professional) Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) Date: :a Date: Date: v LO PROCUREMENT USE ONLY Admin IC BCC Es Packet Pg. 399 15 Memo To: Finance Team From: Craig Pajer cc: Corinne Trtan Date: Friday, June 4, 2021 Re: Change Order #9 The purpose of this memorandum is to explain the purpose and need for Change Order #9 There are three issues associated with this Change order as follows: Issue #1 — Value Engineering Savings Work Directive #1 — Elimination of the construction of the rapid infiltration basins (RIBs) Upon issuance of the contract's Notice to Proceed, the design/build team and EPMD Utilities Expansion Team discussed opportunities to reduce the contract cost to the County's rate payers. The Design Criteria Package required the construction of the following infrastructure in future NESA WRF and WTP sites (Segment 3 of the project): • 36-inch (36") potable water main along northern border and south to potable water GST at original design location • 24-inch potable water main piping from Interim potable water pump station to eastern Segment 3 boundary and 12-inch potable water main piping from Interim potable water pump station to northern boundary of Segment 3 • 36-inch irrigation quality (IQ) water main from eastern Segment 2 boundary to IQ GST (transition from HDPE to PVC) • 24-inch IQ water main piping from interim IQ pump station to eastern Segment 3 boundary • Potable Water ground storage tanks (per Carollo original design and location) • Package potable water pump station complete with automated SCADA controlled Chloramine chemical boosting MCC, VFDs, AC and SCADA, piping from GST • IQ ground storage tank (GST) (per Carollo original design and location) Packet Pg. 400 16 19.2.b • Package IQ water pump station complete with MCC, VFDs, AC and SCADA, pipe connection to IQ GST • 1.5 MGD package Plant with RIBs for disposal (Separate BOD document) • Interim office and maintenance space • Site improvements • Parking • Access roads The design/build and EPMD teams evaluated the potential 1) upgrading the wastewater treatment process so that effluent could be used for irrigation (production of IQ water) which would result in the elimination of need for percolation ponds and 2) consolidate the site so that the water related facilities would be near the wastewater facilities which would reduce site development costs including electrical power equipment, Instrumentation & Controls. EPMD staff requested that the influent pump station be designed to match the elevations established in the Carollo design as a value-added feature so that it would enable its use for the future full-scale facility. This change although adding overall cost also optimized some of the interim plant's needs and allows for the County's ability to send wastewater flows to other treatment facilities thus enhancing system reliability. An explanation of the required changes are discussed below: Sitework costs were reduced due to less pavement, earthwork, and RIB design. Plant Drain Pump Station increased cost because it is larger and more complex than what was originally conceived. Chlorine Contact Tank cost increased because of the FDEP requirement to locate it after the effluent filters. Effluent filters increased cost due to the cost of equipment required by FDEP to produce IQ quality water. An Effluent Control Panel is required by FDEP to divert reject water to storage pond for retreatment. Effluent transfer pumps are required to lift finished IQ water into the IQ storage tank. Evoqua WWTP cost decreased due to the elimination of the internal chlorine contact tank and transfer pumps for pumping to the originally anticipated percolation ponds. Electrical costs decreased due to the consolidation of electrical components to one location and a more efficient backup power system. I&C costs decreased due to the consolidation of controls to one location and a more efficient controls system. The Grinder Pump Station is required for the maintenance buildings. 2 Packet Pg. 401 17 The Grease Trap is required based on GMD permit review. Table 1 below identifies the Cost Savings resulting from Work Directive 1. Table 1- NESA_ITP Cost Changes Item Included in GMP Current Cost Cost Difference ° Q m L Sitework $ 5,192,600.00 $ 4,409,120.00 d $ (783,480.00) r L Plant Drain PS / Master Pump Station $ 200,000.00 $ 650,000.00 $ 450,000.00 c Chlorine Contact Tank $ 420,000.00 $ 420,000.00 Effluent Filters $ 470,000.00 $ 470,000.00 N m Effluent Control Panel $ 25,000.00 $ 25,000.00 Effluent Transfer Pumps $ 87,500.00 $ 87,500.00 a, $ U) c Evoqua WWTP $ 5,850,000.00 $ 5,233,075.00 $ (616,925.00) E Electrical $ 6, 000, 000.00 $ 4, 500, 000.00 $ (1, 500, 000.00) o L I &C $ 1, 500, 000.00 $ 1, 200, 000.00 $ (300, 000.00) a $ - v LO Grinder Pump Station $ 35,000.00 $ 35,000.00 ti r Grease Trap $ 20,000.00 $ 20,000.00 r N LL Cost Savings $ (1,692,905.00) a 3 Y V fC Issue #2 - Material delivery delays 00 L The design/build contractor is experiencing material shipping delays due to the impact that Covid- o 19 has had on the supply chain resulting in a request to extend contract time by 90 days. The EPMD project management team believes the request to be reasonable and approves the request. v ti N O r-+ C E t V R Q 3 Packet Pg. 402 18 19.2.b Collier County Planning & Project Management Department FIELD DIRECTIVE CHANGE Work Order/Purchase Order #:4500194995 Work Directive #1 DATE OF ISSUANCE: April 25, 2019 PROJECT#: 70194 OWNER: Collier County Board of Commissioners PROJECT: Design -Build of Northeast Service Area Interim Wastewater Treatment Plant, Storage Tanks and Associated Pipelines CONTRACTOR: Mitchell & Stark Construction Co., Inc. You are directed to proceed promptly with the following change(s): DESCRIPTION: 1.) Detailed and specific explanation/rationale of ,the requested change(s) to the task(s) and / or the additional days added (if requested): A) The purpose of this project is to provide the initial potable water supply, wastewater service and irrigation quality water service to the initial customers of the County's planned expansion of its regional utility facilities. After award of the contract and upon further engineering analyses, it was determined that a better solution for the County was to upgrade the level of treatment to enable the reuse of plant effluent for irrigation. Speciftcally, this scenario would require the addition of effluent f lters to strain out more suspended solids and the construction of a reject storage pond for holding effluent for retreatment should the required effluent water quality fail to be in compliance with state statutes. 2.) Why this change was not included in the original contract; and, A) The original contract assumed that the use of percolation ponds for effluent disposal was the most cost- effective option. Once the design/build team was authorized to begin work it was determined that constructing a wastewater treatment plant capable ofproducing Irrigation Quality (IQ) water could result in a potential cost savings with a better environmental (water saving) result, the design build team along with County staff investigated this option for feasibility. 3.) Describe the impact if this change is not processed A) The County would 1) lose the opportunity of a less expensive treatment facility, 2) lose the environmental advantage of preserving ground water resources and 3) be left with site conditions making future improvement more difficult and expensive. Work Order/Purchase Order #:4500194995 Page 1 of 2 Work Directive #1 Packet Pg. 403 19 PURPOSE OF WORK DIRECTIVE CHANGE: This work is required to provide a functioning wastewater treatment and disposal system and assist with the future construction work planned for the WWTP expansion. If a claim is made that the above change(s) have affected Contract Price or Contract Times any claim for a Change Order based thereon will involve one or more of the following methods of determining the effect of the changes(s). Method of determining change in. Contract Price: ❑ Unit Prices ® Lump Sum ❑ Other: Use of Allowance Funds: None Estimated overall increase: TBD Estimated increase in Contract Price: TBD Estimated decrease in Contract Price: $1,600,000 Authorized by - Craig Method of determining change in Contract Times: ® Contractor's records ® Engineer's record ❑ Other: T13D Manager v Recommended by: Michael S. Dickey, P.E., JohnsoLt Engineering Work Order/Purchase Order #: 4500203195 Work Directive #1 Estimated change in Work Order Time: N/A Increase or decrease by N/A calendar days. Date: __. _4/25/19 Date: 4/26/19 Page 2 of 2 Packet Pg. 404 20 19.2.b n Ferguson Waterworks 17323 Jean Street Fort Myers, FI 33967 Mike Westhafer Mitchell & Stark Construction 9009 High Cotton Lane Fort, Myers, FI 33905 Collier County NESA Seg 3 Plant Delivery Delays To Whom it may concern April 21, 2021 The February 2021 freeze in Texas has caused severe disruptions in our supply chain. Several resin plants have declared Force Majeure, canceling any prior purchase orders. The global resin shortage for all PVC and HDPE manufactures, has led to an influx of orders to the ductile iron pipe manufacturers causing additional delays to delivery times. Additionally, with the plants and manufacturers back up and running there has been a strain on the transportation industry. As vendors try to catch up from the shutdown, available trucking to transport materials has been hard to secure. Adding additional time to deliveries. We at Ferguson Waterworks continue to work closely with all of our vendors to work through these issues and are doing all that we can to expedite orders. We have increased our orders and inventory levels. So as product does become available, we will have materials in our local inventory. Unfortunately, special order items, such as the materials for NESA Seg 3 Plant, are subject to the additional lead times because they are not stock items and need to be manufactured specially for this project. We sincerely apologize for this disruption; however, it is beyond our control. Thank you for your understanding, and we appreciate your continued partnership. Respectfully, Mark Stefanacci Sales Manager — Southwest FL f$ FEPG` US0N Packet Pg. 405 21 19.2.b June 21, 2021 ftINC Mike Westhafer Mitchell and Stark Contractors 9009 High Cotton Lane Ft. Myers, FL 33905 Re: North East Service Area WWTP and Booster Pump Stations Collier County, Florida Electrical Work Schedule Dear Mike As we discussed last week, I spoke with Revere Controls about the schedule to account for the requested change to provide PLC Panels in place of the Remote 1/0 Panels. Because this request came at such a late time in the submittal and fabrication process, we are requesting additional time for the completion of the project. Our current schedule pushes the delivery of the field panels out to December 21. 1 believe 45 days would be realistic for installation of these panels, especially since this will need to be done during the holiday season. Allowing some time for startup and testing will push these activities into late February, 2022. Additionally, we have been requested to install three new motor operated valves and solenoids on the IQ Ground Storage Tank. These valves will require that we obtain and install a new outdoor power panel and control circuits. While some of this work can be done simultaneously with other electrical work, procurement of the panel will take approximately 18 weeks. Since we do not yet have approval for this work, the panel has not been released. Finally, everyone has been affected by increasing commodity prices and material delivery delays While we have been able to overcome most of these difficulties, I think it would be reasonable to expect that the project be provided some additional time to complete because of these delays. Thank you for the opportunity to work with you on this project. If you have any questions, please contact me or Doug Cogburn at your convenience. Sincerely, Raymond Smith Cogburn Bros., Inc. 3300 Faye Road, Jacksonville, FL 32236 Phone 904-358-7344 Fax 904-358-2805 EC-0000426 Packet Pg. 406 DocuSign Envelope ID: 385EF67A-F7A6-40EA-96B9-3AC5ED68FD05 ❑ this exhibit is not applicable 22 19.2.b ® Contract Modification EXHIBIT F CHANGE ORDER ❑ Work Order Modification Contract #: 17-7198 Change #: 1A.15 Purchase Order M 4500185615 Project M 50156 Contractor/Firm Name: Manhattan Construction Florida Inc. Project Name: F Phase 1A Collier County Sports Complex Project Manager Name: Margaret Bishop Department: Facilites Management Original Contract/Work Order Amount $ 30,757,765.06 Current BCC Approved Amount $ 28,741,659.80 Current Contract/Work Order Amount $ 28,741,659.80 Dollar Amount of this Change $ 0.00 Revised Contract/Work Order Total $ 28,741,659.80 Cumulative Changes $ (2,016,105.20) 3-26-19/11.0 3-26-19/11.0 -6.55% 0.00% 0.00% Original BCC Approval Date; Agenda Item # Last BCC Approval Date; Agenda Item # SAP Contract Expiration Date (Master) Total Change from Original Amount Change from Current BCC Approved Amount Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed 4-17-19 Original 5-17-20 Last Approved 7.16-20 Revised Date 7.16 2020 Date Completion Date Date Includes this change) # of Days Added Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other (see below; Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to tl task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contra( and, 3.) describe the impact if this change is not processed. "The above costs are all related to the Collier County Sports Complex project. All cost break downs, fee break outs, and detailed back up an included with the AR documents within this change order package. Notwithstanding anything to the contrary above, Construction Manager N does not release and expressly reserves the right to pursue claims for time extensions and additional compensation that arise out of or result >- from the COVID-19 outbreak and the responses to this outbreak including implementation of any instructions, restrictions, and/or requiremen , by any federal, state, or local governmental or public health entity resulting from this outbreak and which claims may include, but are a. not limited to, additional time and costs due to labor or material shortages, quarantines, and implantation of other safety and health Y protocols." M m 1) This change order is reconciling work that is already completed in Phase 1A for a zero dollar change and canceling change request y submitted on Change Order # 1A.14. The following changes are requested: 2 L O Authorization Request: 7648.02-125 R2 Added costs for additional work for the installation of the scoreboards for fields 1 through 4 for a zero -dollar change to be funded from owner contingency ($21,269.57) V Authorization Request: 7648.02-177 R1 ti N Added costs for trenches for stone drainage at the trophy area for a zero -dollar change to be funded from owner contingency ($25,126.25) Authorization Request: 7648.02-184 R2 c Added costs to correct cable rail quote submitted with AR 7648.02-087 on CO #10 for a zero -dollar change funded from procurement contingency ($357.54) and funded by Manhattan ($47.99) Q Authorization Reauest: 7648.02-196 R1 Added costs to complete the required installation of the shade structures for zero -dollar change to be funded by Manhattan. ($7,496.39) Authorization Request: 7648.02-203 R1 Stair rail support back charges for a zero -dollar change to be funded by subcontractor Steel Fab ($10,805.00). Authorization Request: 7648.02-206 Allowance reconciliation for a zero -dollar change moving the leftover funds from the signage allowance ($61,739.11) and from monument sig allowance ($4,287.10) to owner contingency ($66,026.21) Packet Pg. 407 DocuSign Envelope ID: 385EF67A-F7A6-40EA-96B9-3AC5ED68FD05 23 19.2.b Authorization Request: 7648.02-209 Added costs for decking support and miscellaneous steel at the Welcome Center for a zero -dollar change to be funded from owner contingency ($4,944.22) Authorization Request: 7648.02-217 Back charge concrete corrections costs for a zero -dollar change to be funded by Manhattan ($743.52) The below AR's were submitted with CO #1A.14 in error. this chanae order is cancellina the below. Cancel Authorization Request: 7648.02-202 To cancel CE 1A.011 on AR 7648.02-167 submitted with change order 1A.12, this is to cancel the back charge as new evidence was brough up during dispute switching blame for a zero -dollar change. Cancel Authorization Request: 7648.02-216 Drywall back charge corrections to reconcile miscellaneous drywall changes for a zero -dollar change to be funded by Manhattan. ($2,621.60 Cancel Authorization Request: 7648.02-218 New shower valves for the building #4 Satellite Restrooms for zero -dollar change to be funded by Manhattan. ($2,840.96). 2) These changes were not included in the original contract because the items listed above add value to the project. These changes are beir funded through back charges to subcontractors, Manhattan's fees, and contingency to take advantage of value-added modification items not included in the original design but required by the owner. 3) If this change order is not processed, reconciliation for the Construction Manager Directive scope items listed within Subcontract Agreements will not be addressed, payment will be delayed, and value-added items will not be realized. DocuSigned by: M ct $+ 7/15/2021 Prepared by: Date: y_.__. _,�,_v; , �, Facilities Management Division (� a AOBOFDOEC647416... g ) Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same ten and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustme if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professioi arising out of or related to the change set forth herein, including claims for impact and delay costs. by: Ex�ftbDocuSigned1 atrbp�,bin, 7/15/2021 Reviewed by:C68186BOD987414... Date: (AyouD Hi-Danou, rr, racilities Management Division) DocuSigned by: o1nti iZc7lno..�, � 7/16/2021 Accepted by: Date: DCCD096C051A4CD... (Niannauan wnsuuLuon Florida, Inc.) DocuSigned ,by: , - �SL F' "-`"" 7/16/2021 Reviewed by: Date: 016C978059C1422... (PCi11116wa E-iiyuieeiing) DocuSigned by: ff v"asbw 7/16/2021 Approved by: EF9D558243D54A8... Date: (Daviason engineering) DocuSigned by: vdtmbl�l' �autit 7/16/2021 Approved by: Date: E42C2BF90ECE42E... (Daimm viaiu, uivi�iuii Director) DocuSigned by: ava U.t.Vt.l,t,�t, j V 7 16 2021 / / Approved by: Date: (Sara oun ieeue ger, r-rocurernent Professional) _ N u_ o. M U R m O (D C t U ti N r- CD c a� E ca a+ Q Packet Pg. 408 DocuSign Envelope ID: 385EF67A-F7A6-40EA-96B9-3AC5ED68FD05 24 Manhattan Construction 19.2.b Authorization Request Detailed Form, Grouped by Number (with CE Breakdown) Collier County Sports Complex 3851 - 3856 City Gate Blvd. N Tel: 239-643-6000 Project # 7648 Naples, FL 34117 Fax: .Authorization Request: 1 D. To: Margaret Bishop From: Josh Willard Collier County Manhattan Construction (FL), Inc. 3295 Tamiami Trail East Naples, FL 34112-4901 3705-1 Westview DR Naples, FL 34104 Description Category CE02.132 - Daktronics 4 Score Boards Pending Pricing CE No Date Reference Amount Proposed Days Req Category Reason 1 i t '. 1 11 1 Owner Contingency Description SCG - Additional Work for Scoreboards Notes Cost Event Breakdown: Proposeditem tic IterEmIescription Amount 001 (SCG) $20,550,31 Add costs for added work related to installion of individual scoreboards on Fields 1-4. The job had to be resequenced for the opening event which caused changes with the availability of the scoreboards. (SCG-❑aktronics) The installation was originally assumed to have unrestricted access and must now reach above and around site divisons and fencing that was request early for safety during events. Can't mark up taxes 002 Fund from Owner Contingency for Score Board Installation on fields 1-4 due ($21,269.57) to the accessibility being changed. (OWNER CONTINGENCY) Level 4 3.5% CM Fee $719.26 In order to mitigate possible delays and expedite the approval for the direct cost of work related to this change, unless specifically noted above, we are submitting this change request without schedule timelcost impact. We reserve the right to submit for costltime impacts related to this change under separate cover when that information is available, Contractor does not release impacts that arise out of Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of public enemies, hostilities (whether war is declared or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, riot, nationalization, government actions, tariffs, blockage, embargo, transportation delays not reasonably foreseeable, labor dispute, strike, lockout, disease outbreak, epidemics, pandemics, quarantine restrictions, or interruption or failure of power sources. To the extent these conditions may occur and impact the Project, there shall be an equitable adjustment to the Contract. Collier County Sports Complex Prolog Manager Project # 7648 V- N u_ 7 v M m L O N s= R t U ti N r- O C E t ca Q Packet Pg. 409 DocuSign Envelope ID: 385EF67A-F7A6-40EA-96B9-3AC5ED68FD05 Manhattan Construction Authorization Request: 7648.02-125 Approved By: Margaret Bishop -- project Manager, Facilities ManagemerSIGNATURE Collier County Sports Complex Prolog Manager 25 19.2.b Authorization Request Detailed Form, Grouped by Number (with CE Breakdown) DA TE Project # 7648 Packet Pg. 410 DocuSign Envelope ID: 385EF67A-F7A6-40EA-96B9-3AC5ED68FD05 ^ ^ Manhattan Building excellence. 19.2.b Authorization Request Detailed Form, Grouped by Number (with CE Breakdown) Collier County Sports Complex 3851 - 3856 City Gate Blvd. N Tel: 239-643-6000 Project # 7648 Naples, FL 34117 Fax: Authorization Request: 1 r To: Margaret Bishop From: Josh Willard Collier County Manhattan Construction (FL), Inc. 3295 Tamiami Trail East Naples, FL 34112-4901 3705-1 Westview DR Naples. FL 34104 Description Category Status ChampionshipRock Trenches Pending Pending Reference Required By Days Req Amount Requested 1 •1 11 CE No Date Reference Amount Proposed Days Req Category Reason 1A.020 • ` 1 1 $1 11 1 Owner Change ❑escription PhaselA Trench for Stone Drainage at Trophy Area Notes Cost Event Breakdown: Item No Item Description Amount Proposed Reference LO mmo 001 Added cost for work and materials related to the added rock trenches for $23,493.80 r weep holes in the levels of the Championship area. These rock trenches were added in a drawings set dated 4116/20 shown on sheet SD 4.02. N The previous version of this drawing did not show rock trenches and were LL not included in the contract. Q FARTHWORK - [SOUTH FLORIDA] 7 002 Fund the excavation for rock trench install from work proceeding events in ($23,493.80) v those areas that should have been held off as well as the added rock m trenches in the steps of the Championship area, y OWNER CONTINGENCY O In order to mitigate possible delays and expedite the approval for the direct cost of work related to this change, unless specifically noted above, we are submitting this change request without schedule time/cost impact. We reserve the right to submit for costltime impacts related to this change r- under separate cover when that information is available. M t Contractor does not release impacts that arise out of Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), V war, invasion, act of public enemies, hostilities (whether war is declared or not), civil war, rebellion, revolution, insurrection, military or usurped N power or confiscation, terrorist activities, riot, nationalization, government actions, tariffs, blockage, embargo, transportation delays not reasonably c foreseeable, labor dispute, strike, lockout, disease outbreak, epidemics, pandemics, quarantine restrictions, or interruption or failure of power ; sources. To the extent these conditions may occur and impact the Project, there shall be an equitable adjustment to the Contract. N E t ca Q Authorization Request: 7648.02-177 Approved By: Margaret Bishop .. Project Manager, Facilities ManagemerSIGNA TURF DATE Collier County Sports Complex Project # 7648 Prolog Manager Packet Pg. 411 DocuSign Envelope ID: 385EF67A-F7A6-40EA-96B9-3AC5ED68FD05 27 19.2.b Manhattan Comtruction Authorization Request Detailed Form, Grouped by Number (with CE Breakdown) Collier County Sports Complex 3851 - 3856 City Gate Blvd. N Tel: 239-643-6000 Project # 7648 Naples, FL 34117 Fax: Authorization Request: 7648.02-184 Date - To: Margaret Bishop From: Josh Willard Collier County Manhattan Construction (FL), Inc. 3295 Tamiami Trail East 3705-1 Westview DR Naples, FL 34112.4901 Naples, FL 34104 Description Category Phase 1A Cable Rail Quote Corrections Pending Pricing RequiredReference By Days Req Amount• 0 $0.00 Notes Costs for Cable Rai[ was originally approved under the wrong amount in PCCO 10. This AR includes the true quote of the actual work put in place and reconciles the costs. CE No Date Reference Amount Proposed Days Req Category Reason 02.140 9/2/2020 $0.00 D Description GMP02 Trophy Presentation Cable Rail Fix Notes Cost Event Breakdown: Item No Item Description Amount Proposed Reference 001 017 —STRUCTURAL STEEL - [STEEL FAB] $405.33 Added costs for SF CE-29 Cable Rails reduced due to tax corrections on mid -state metals quote and only 10% total of Overhead and Proffit allowed. Approved additional casts due to audit corrections. The added costs of $3,045.68 was not allowed due to redline comments fixing tax errors and reducing markup to match allowable per contract. 002 047 -- PROCUREMENT CONTINGENCY - [BUY SAVINGS] ($357.34) Fund the related costs to achieve work after additional audit corrections. 003 Funded difference in non taxabfe Freight. ($47.99) GOAL FEE In order to mitigate possible delays and expedite the approval for the direct cost of work related to this change, unless specifically noted above, we are submitting this change request without schedule time/cost impact. We reserve the right to submit for cost/time impacts related to this change under separate cover when that information is available. Contractor does not release impacts that arise out of Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of public enemies, hostilities (whether war is declared or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, riot, nationalization, government actions, tariffs, blockage, embargo, transportation delays not reasonably foreseeable, labor dispute, strike, lockout, disease outbreak, epidemics, pandemics, quarantine restrictions, or interruption or failure of power sources. To the extent these conditions may occur and 'impact the Project, there shall be an equitable adjustment to the Contract. Collier County Sports Complex Project # 7648 Prolog Manager N LL 7 v M m L m O R t U ti N r- O c E t ca Q Packet Pg. 412 DocuSign Envelope ID: 385EF67A-F7A6-40EA-96B9-3AC5ED68FD05 28 19.2.b Manhattan CC?ILStruction Authorization Request: 7648.02-184 Approved By: Margaret Bishop - Project Manager, Facilities ManagemeiSIGNA TURF Collier County Sports Complex Prolog Manager Authorization Request Detailed Form, Grouped by Number (with CE Breakdown) DATE Project # 7648 Packet Pg. 413 DocuSign Envelope ID: 385EF67A-F7A6-40EA-96B9-3AC5ED68FD05 ^ ^ 19.2.b Manhattan Construction Collier County Sports Complex 3851 - 3856 City Gate Blvd. N Tel: 239-643-6000 Naples, FL 34117 Fax: Authorization Request Detailed Form, Grouped by Number (with CE Breakdown) Project # 7648 Authorization Request: 7648.02-196 Date: 612912021 To: Margaret Bishop From: Jim Cuddihee Collier County Manhattan Construction (FL), Inc. 3295 Tamiami Trail East 5840 W. Cypress Street Naples, FL 34112-4901 Suite A Tampa, FL 33607 'Description Category Phase 1A Base Plates Pending Pricing 7/612021 CE No Date Reference Amount Proposed Days Req Category Reason t: i $0.00 Description PhaselA Grouting of Base Plates N otes 00 Cost Event Breakdown: 'n r- Item No Item Description Amount Proposed Reference 001 Added costs to complete the required installation of the shade structures by $7,496.39 N grouting in the base plates. This work was done outside the subcontractors >- scope. CONCRETE PAVING - [SOUTH COAST CONCRETE] v with audit corrections to m 002 Fund the back charge for South Coast completing the grout required at the ($7,496.39) base plates of the shade structures. L 0 (GOAL FEE) N In order to mitigate possible delays and expedite the approval for the direct cost of work related to this change, unless specifically noted above, we t are submitting this change request without schedule timelcost impact. We reserve the right to submit for cost/time impacts related to this change V under separate cover when that information is available. ti N Contractor does not release impacts that arise out of Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), c war, invasion, act of public enemies, hostilities (whetherwar is declared or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, riot, nationalization, government actions, tariffs, blockage, embargo, transportation delays not reasonably y foreseeable, labor dispute, strike, Lockout, disease outbreak, epidemics, pandemics, quarantine restrictions, or interruption or failure of power E extent sources. To the these conditions may occur and impact the Project, there shall be an equitable adjustment to the Contract. t ca Q Authorization Request: 7648.02-196 Approved By: Margaret Bishop — Project Manager, Facilities ManagemenSlGNATURE DATE Collier County Sports Complex Project # 7648 Prolog Manager Packet Pg. 414 DocuSign Envelope ID: 385EF67A-F7A6-40EA-96B9-3AC5ED68FD05 ^ O o 19.2.b Manhattan CoilShuction Collier County Sports Complex Authorization Request Detailed Form, Grouped by Number (with CF Breakdown) 3851 - 3856 City Gate Blvd. N Tel: 239-643-6000 Project # 7648 Naples, FL 34117 Fax: Authorization Request.r 1 Date: ` 21 To: Margaret Bishop From: Jim Cuddihee Collier County Manhattan Construction (FL), Inc. 3295 Tamiami Trail East 5640 W. Cypress Street Naples, FL 34112-4901 Suite A Tampa, FL 33607 Description Phase 1A - Stair Rail Support Steel Pricing Reference Required By Days Req Amo-unt Requested 7/6/2021 0 $0.00 CE No Date Reference Amount Proposed Days Req Category 1A.132 2/8/2021 $0.00 0 Backcharge Description PhaselA Angles and Tubes for Glass Rails Notes OH&P is removed in CE 1A.132.001 in AR 02-215 as a reconciliation of the $982 that was over charged in this backcharge Cost Event Breakdown: Item No Item Description Amount ... -. Reference 001 STRUCTURAL METAL - [DOING STEEL] $10,805.00 X5055-08 Closure Tubes for Curtain Wall and Tube Angles for Glass Railings to be picked up and performed out of other contractor's scope for completion of Welcome Center. 002 STRUCTURAL STEEL - [STEEL FAB] ($10,805.00) Fund Curtain Wall closure in their metals scope. This work was picked up by Doing to complete the unfinished scope. In order to mitigate possible delays and expedite the approval for the direct cost of work related to this change, unless specifically noted above, we are submitting this change request without schedule time/cost impact. We reserve the right to submit for cost/time impacts related to this change under separate cover when that information is available. Contractor does not release impacts that arise out of Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of public enemies, hostilities (whetherwar is declared or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, riot, nationalization, government actions, tariffs, blockage, embargo, transportation delays not reasonably foreseeable, labor dispute, strike, lockout, disease outbreak, epidemics, pandemics, quarantine restrictions, or interruption or failure of power sources. To the extent these conditions may occur and impact the Project, there shall be an equitable adjustment to the Contract. Authorization Request: 7648.02-203 Approved By: Margaret Bishop — Project Manager, Facilities ManagernenSIGNATURE DATE Collier County Sports Complex Project# 7648 Prolog Manager N LL rL M v cM m L L O aD 0 t U ti N 0 c E t ca Q Packet Pg. 415 DocuSign Envelope ID: 385EF67A-F7A6-40EA-96B9-3AC5ED68FD05 31 19.2.b Manhattan Construction Collier County Sports Complex Authorization Request Detailed Form, Grouped by Number (with CE Breakdown) 3851 - 3856 City Gate Blvd. N Tel: 239-643-6000 Project # 7648 Naples, FL 34117 Fax: Authorization Request: i e. Date: To: Margaret Bishop From: Josh Willard Collier County Manhattan Construction (FL), Inc. 3295 Tamiami Trail East 3705-1 Westview DR Naples, FL 34112-4901 Naples, FL 34104 CategoryDescription Phase 1A-Allowance Reconciliation Pricing Reference Required By Days Req Amount Requested $0.00 CE No Date Reference Amount Proposed Days Req Category Reason 1A,136 219f2021 $0.00 0 Description Phase 1A Allowance Reconciliation Notes Cost Event Breakdown: itemno item-ilescription ProposedAmount D01 Reconcile the leftover allowance money. ($61,739.11) SIGNAGE 002 Reconcile the leftover allowance money. ($4,287,10) MONUMENT SIGNS 003 Reconcile the allowance over run for permanent aluminum entrance ramp. $0.00 BLDG 6 - SHERRIFF I CARETAKER HOME 004 Fund the Owner Contingency with the leftover allowance monies. $66,026.21 OWNER CONTINGENCY In order to mitigate possible delays and expedite the approval for the direct cost of work related to this change, unless specifically noted above, we are submittfng this change request without schedule timelcost impact. We reserve the right to submit for costlttme impacts related to this change under separate cover when that information is available. Contractor does not release impacts that arise out of Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of public enemies, hostilities (whether war is declared or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, riot, nationalization, government actions, tariffs, blockage, embargo, transportation delays not reasonably foreseeable, labor dispute, strike, lockout, disease outbreak, epidemics, pandemics, quarantine restrictions, or interruption or failure of power sources. To the extent these conditions may occur and impact the Project, there shall be an equitable adjustment to the Contract. Authorization Request: 7648.02-206 Approved By: Margaret Bishop -- Project Manager, Facilities ManagemerSlGNA TUBE DATE V_ N u_ CL M v M m L N L 0 t U ti N 0 c t ca Q Collier County Sports Complex Project # 7648 Prolog Manager Packet Pg. 416 DocuSign Envelope ID: 385EF67A-F7A6-40EA-96B9-3AC5ED68FD05 32 19.2.b Manhattan Construction Authorization Request Detailed Form, Grouped by Number (with CE Breakdown) Collier County Sports Complex 3851 - 3856 City Gate Blvd. N Tel: 239-343-60DO Project* 7648 Naples, FL 34117 Fax: Authorization Request. r r• Date: To: Margaret Bishop From: Jim Cuddihee Collier County 3295 Tamiami Trail East Naples, FL 34112-4901 Manhattan Construction (FL), Inc. 5840 W. Cypress Street SuiteA Tampa. FL 33607 Description Category Status Phase 1A - Budding 1 Decking Support and Misc Steel Pending Reference Required By Days Req Amount Requested CE No Date Reference Amount Proposed Days Req Category Reason i 00 0 Owner 001 Description v PhaselA Building 1 Decking Support and Misc Steel 0 IL Notes This cost event supersedes the previous Cost Event 1A.095 ficluded in AR 02-172 and not approved in PCCO 11 so that CEIAR has been � cancelled. This back charge was rejected from South Coast where information was provided that the bearing walls were built by design and u7 the steel changes were a needed cost. Cost Event Breakdown: c� Item No Item Description Amount Proposed Reference LL 002 OWNER CONTINGENCY ($4,944.22) rL M Y Fund the steel tube required to bridge the gap from the designed beam height M to the decking support and bent plates required to support the stair from She mi changed anchor bolts. ------------------------- - ---------------------- ------ .............. ---------------- N ---- 004 STRUCTURAL STEEL - [STEEL FAB] $4,944.22 0 Added costs for a 4" steel tube for decking support, bent plates at the stairs N C and shimming of various imbeds at Building 1. t Includes markup corrections. --------------------------------------------- ----- V ------------------ - ---------------- In order to mitigate possible delays and expedite the approval for the direct cost of work related to this change, unless specifically noted above, we ti � are submitting this change request without schedule timelcost impact. We reserve the right to submit for cost/time impacts related to this change CD under separate cover when that information is available. � Contractor does not release impacts that arise out of Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), NE war, invasion, act of public enemies, hostilities (whether war is declared or not), civil war, rebellion, revoiution, insurrection, military or usurped power or confiscation, terrorist activities, riot, nationalization, government actions, tariffs, blockage, embargo, transportation delays not reasonably c�C foreseeable, labor dispute, strike, lockout, disease outbreak, epidemics, pandemics, quarantine restrictions, or interruption or failure of power Q sources, To the extent these conditions may occur and impact the Project, there shall be an equitable adjustment to the Contract. Collier County Sports Complex Prolog Manager Project # 7648 Packet Pg. 417 DocuSign Envelope ID: 385EF67A-F7A6-40EA-96B9-3AC5ED68FD05 33 19.2.b Manhattan Comtruction Authorization Request: 7648.02-209 Approved By: Margaret Bishop — Project Manager, Facilities Management SIGNATURE Authorization Request Detailed Form, Grouped by Number (with CE Breakdown) DATE Collier County Sports Complex Prolog Manager Project # 7648 Packet Pg. 418 DocuSign Envelope ID: 385EF67A-F7A6-40EA-96B9-3AC5ED68FD05 34 19.2.b Manhatticm Construction Collier County Sports Complex Authorization Request Detailed Form, Grouped by Number (with CE Breakdown) 3851 - 3856 City Gate Blvd. N Tel: 239-643-6000 Project # 7648 Naples, FL 34117 Fa): Authorization Request: 7648.02-217 Date. To: Margaret Bishop From: Jim Cuddihee Collier County 3295 Tamiami Trail East Naples, FL 34112-4901 Manhattan Construction (FL), Inc. 5840 W. Cypress Street SuiteA Tampa, FL 33607 Description Category Status Phase IA- Concrete Backcharge Correct�ons Pricing Reference Required By Days Req Amount Requested 0 ,.i ii- GE No Date Reference Amount Proposed Days Req Category Reason 1A.094. 91912020 $! 11 i Backcharge li Description PhaselA Reconcile Installation of Embeds Notes CE21.3 RF1102 email: 4 embeds that were not installed on building 2 (highlighted in the attached document). SK02 shows PI115xo-6xl-o with (2) 314x9 epoxy anchor (HY200 called out), BI to T&M install, pending confirm on proceed from the RFI. SFCE21.1 12/18/19 response "confirmed": Proceed. To Sergio for internal detailing to SF's shop for SC pickup. SFCE21.2 per John R to GC: different embeds missing. SFCE21.3 12130/2Df9 Posting Cost Event Breakdown: EmmmmmmmmL— Item No Item Description Amount Proposed Reference 001 STRUCTURAL STEEL- [STEEL FAB) $743.52 Building 2 did not have 4 embeds installed: Include proper mark up. ------------- 003 GOAL FEE ($743.52) Fund the needed embeds for building 2. In order to mitigate possible delays and expedite the approval for the direct cost of work related to this change, unless specifically noted above, we are submitting this change request without schedule timelcost impact. We reserve the right to submit for cost/time impacts related to this change under separate cover when that information is available. Contractor does not release impacts that arise out of Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of public enemies, hostilities (whether war is declared or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, riot, nationalization, government actions, tariffs, blockage, embargo, transportation delays not reasonably foreseeable, labor dispute, strike, lockout, disease outbreak, epidemics, pandemics, quarantine restrictions, or interruption or failure of power sources. To the extent these conditions may occur and impact the Project, there shall be an equitable adjustment to the Contract. Authorization Request: 7648.02-217 Approved By: Margaret Bishop — project Manager, Facilities Management SIGNATURE DATE N Q 7 Y V R IM W L 0 W C R t U ti N r- 0 C N E t v to Q Collier County Sports Complex Project If7848 Prolog Manager Packet Pg. 419 U N 01 (s:podoa oni;ea;siuiwpe sooinjoS;uowoanooad : btiSL�) bZAI -:podob }oe=I oyI JGIIV LZLO :Iuowyoe;ld N O o m m 3 m ry a m m m L 3 O m m m G N L a E o � o 2 `m £ � o E o « c o E O a 3 E _ > c E _ n E _ c d a n_ .° v a m E a m n o ca m o ca £ m m o- o c o p� l6 ca m _�5 £ m ° cLi 4 T £ cLi 4 d o -o m o d -2m 15. 4 � T o m c 0 y o a c E@ d mE E <`m a �' c mE E ma m o cm € L mE E `m a m n a 0 m 0 a m m ? c� m a m m U a m m c •• m a m m ? m m a o m a N -,m E� «p N N N a oa o of oa o� T ar'n oa co_ o of .� E . A 0 .E2 '� cmi .� E .� �� Dr m �� F£ .� E in u .5 o .5 v 0 o .�2 � £ m 0 0 o m 0 rn rn rn r O of r (n0 M MO H 03 fA fA M - r W w ' E m O O O O N O O M n p _ G � a LL a Q M 1° 4i 4i 10 fA fA yj m CA c0 t0 � c0 a m m IL N O a m m IL riNi m o E E E E o.� o. 2 E p � O O O M O c � O C N N N N m N c E N C O N o m m io d n n o LL v va 0 c � y L O C y O J — E i o 'o LL 'o c m c o a H E y a` m H a U 3 c U InJ Y U U > N 20 E m N m U m W U ° O a O LL w o f X W E c m LL >_ O Q> G ° m IL O m 3 0` T LL l6 imp N m E m r s m o LL m o m CO ~ LL a U L m C U m U c L N p N m N O N m N O N m N O N m N O N m N p N ^ N p N iz: N O N n N O N � N O N n `u Oi m O !� n 0 Q O W cNNO n 0 Q cT0 10 N r N N N O V O V�o N Z o r N N Z N a2 N 0 N 0 a u 1 N yN M 0 N a V m a Collier Goiinty Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: John McCormick, PE Division: Facilities Management Division Director: Damon Grant Vendor Name: Capital Contractors, LLC Amount: $ 432.00 contract #:19-7525 Purchase Order: 4500208175 Why is this deemed a non -compliant purchase? Choose one. Contract W] Ordinance Manual ❑ P-Card ❑ Other ❑ Details of Purchase: Explain the circumstances behind this purchase. CCSO Jail Boiler Room Renovation project was awarded to Capital Contractors, LLC via solicitation utilizing the Annual Agreement for General Contractors Services Contract #19-7525 (Expiration 6/25/22). Purchase Order and Notice to Proceed(NTP) issued by Project Manager to Capital Contractors, LLC. on November 20, 2020. NTP stated Final Completion of all work to be March 23, 2021. Project Manager issued letter to Capital Contractors, LLC on March 19, 2021 advising of upcoming Final Completion date, possible assessment of liquidated damages, and instructed contractor to continue all work until completed and accepted by Project Manager. All work was performed satisfactorily with no damages to Collier County. Project Manager accepted work as complete April 12, 2021. Per Procurement policy, a change order was not submitted to extend the time. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Authorize payment of Payment Application #4-Final in the amount of $432.00 Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Division staff will work with Procurement to understand policies and to assure policies will be followed. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested b : John McCormick, PE q Y Signature: McCormickJohn D'9e 202tally 1gn5.2712ed by 526-04.07 g Date: 2021.05.27 120526-04'00' Date: y� I1T l Division Director: Dal I�^y� o I Grant Digitally signed by GrantDarnon Signature: GrantDa Mon Date: 2021.06.0711:14:28 -04'00 Date: N LL a Y V R m T V R LL t r-+ L Q ti N t` O c aD E r r Q Packet Pg. 421 ❑ this exhibit is not applicable EXHIBIT E FORM OF CONTRACT APPLICATION FOR PAYMENT TcnWriRygef (County Project Manager) Co'w C4uMy raciibes M-a,agenea (County Department) Collier County Board of County Commissioners (the OWNER) or Collier County Water -Sewer District (the OWNER) FROM: --A- (Contractor's Representative) cwtoi cortrDczrs, r! c (Contractors Name) 901.0 6^SCO SM' Q.• suft 108 Naples• Fl 34109 (Contractors Address) RE: cC50 aoicr Roos, Rcrmutbn Original Contract Time: 120days Revised Contract Time: Na Retainage @ 10% thru[insed date] $ o Retainage @ _°% after [insert date] $ a Percent Work completed to Date: 10C. % Percent Contract Time completed to Date 117 % Liquidated Damages to be Accrued $ 0 Bid No. 2o-5510 Project No. 50182.1 Purchase Order No. 4500208178 Application Date Apri129.2021 Payment Application No. 4 FINAL for Work accomplished through the Date A4amh 24, 2021 Uru April 12. 2021 (Project Name) Original Contract Amount: $ 418.f66.00 Total Change Orders to Date $ 0 Revised Contract Amount $ 418,c80.00 Total value of Work Completed and stored to Dale $ 439.95a.74 Less previous payment (s) $ d09.926.74 AMOUNT DUE THIS APPLICATION: $ 43200 ATTACH SCHEDULE OF VALUES AND ACCOMPANYING DOCUMENTATION TO THIS APPLICATION CONTRACTOR'S CERTIFICATION: The undersigned CONTRACTOR certifies that: (1) all previous progress payments received from OWNER on account of Work done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTOR incurred in connection with Work covered by prior Applications for Payment numbered i through 4F1NAL inclusive; (2) title to all materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all liens, claims, security interests and encumbrances (except such as covered by Bond acceptable to OWNER); (3) all amounts have been paid for work which previous payments were issued and received from the OWNER and that current payment is now due; (4) and CONTRACTOR agrees that all overruns as shown on the monthly estimate summary shall, in fact, be added to the revised contract and shall be incorporated into a future Change Order: By CONTRACTOR: CAPITALc (Contractor's Name) (Signature) o+ti�reR (Type Name & Title) (shall be signed by a duly authorized representative of CONTRACTOR) Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is recommended: By Design Professional : DATE: (DP's Name) (Signature) (Type Name & Title) Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is approved: By OWNER'S Project Manager: (Signature) DATE: _ (Type Name and Title) Packet Pg. 422 19.2.d L 0 a m L i L E u L ,2 C 0 E L u 0 L a ti N LL Packet Pg. 423 Collier CoHnty Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name:Barry Williams Division: Parks & Recreation Division Director: Kim Grant Vendor Name: Tamiami Ford Amount: 500.00 Contract #: N/A Purchase Order: N/A Why is this deemed a non -compliant purchase? Choose one. Contract Ordinance Manual P-Card W] Other Details of Purchase: Explain the circumstances behind this purchase. An outstanding insurance deductible invoice dated 10/22/2020 was paid with a pcard on 6/23/2021. The insurance company reimbursed for the repairs leaving the $500 outstanding on the invoice. This oversight was recently brought to our attention by the dealership. Of note, the procedure on how vehicle collision deductibles are to be paid was changed effective 10/1/2020 to require Divisions to pay the deductible amount with a pcard at the time the vehicle is picked up after repairs covered by the County vehicle insurance. P&R vehicle CC-1543 was picked up at Tamiami Ford by unknown Parks employee after such repairs in October 2020 but no payment for the $500 deductible was tendered at that time. This is likely due to it being a new process at that time. As soon as this was brought to Parks attention they reach out to OVS seeking assistance in handling payment for the old invoice on 6/23/2021, and were advised an after -the -fact request would be necessary. In an effort to resolve the issue, at the same time, another Park's employee had asked Risk Management how to pay the invoice and received an OK to use a pcard. Unfortunately, this is not an acceptable p-card transaction. Parks employee Aaron Hopkins was directed to complete the purchase. A pcard payment to Tamiami Ford was completed on 6/23/2021. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Parks staff is requesting permission to post the pending pcard transaction for this invoice to settle the credit card account. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Parks pcard transaction pre -approval process needs to be clarified and routed through one channel (Fetch) to ensure when guidance is given, it reaches the staff responsible for paying for goods and services. OVS recommends that all individuals who are pcard holders and were part of the email exchanges related to this purchase complete the Procurement pcard holder training within 90 days to ensure retraining in handling of aged invoices is received. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Barry Williams Digitally signed by Williams6arry Signature: WilliamsBarry Date: 2021.06.3010:15:12 oa'o0' Date: Director: Kim Grant talDivision Signature: GrantKimberley D'g.202ig06.30ned 0281GrantKi-04Z,,y Date: 2021.06.3010:28:16-04'00' Date: N LL a U W m T u- a� L r Q N ti O c a� E U a a Packet Pg. 424 LacoSusan From: TAMIAMI FORD INC (via Clover) <app@clover.com> Sent: Wednesday, June 23, 2021 11:02 AM To: HopkinsAaron Subject: Your receipt from TAMIAMI FORD INC EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Unsubscribe It appears that you have subscribed to commercial messages from this sender. To stop receiving such messages from this sender, please unsubscribe 5-1 TAMIAMI FORD INC 1471 AIRPORT PULLING RD, NAPLES, FL 34104 +1 239-643-3673 June 23, 2021 10:59 AM $500.00 full transaction receipt Follow us! You'll receive occasional offers and messages from TAMIAMI FORD INC. We'll never send you spam. But, you can unsubscribe anytime. 1 Packet Pg. 425 �� 6 19.2.d C ie-r County Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name:Barry Williams Division: Parks and Recreation/OVS Division Director: Kim Grant vendor Name: Brenntag Mid South Inc Amount:990.00 contract #:17-7091 Purchase Order:4500206866 Why is this deemed a non -compliant purchase? Choose one. Contract W] Ordinance Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. Contract #17-7091 was used to open PO 4500206866 in October of 2020. The purchase order was used in May of 2021 to purchase 2,750lbs of Calcium Chloride for use in swimming pools. An April 2021 amendment to the contract, raised the Brenntag price of Calcium Chloride from $.32 per pound to $.36 per pound. The price increase shifted Brenntag from primary vendor to secondary vendor. Harcos became the primary vendor to supply Calcium Chloride at $.34 per pound. The updated pricing and changed vendor precedence was overlooked when placing the order on the purchase order. The order was placed with Brenntag who delivered the chemicals. The chemicals were used in Collier County swimming pools. The chemicals have been invoiced. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Division staff requests payment of an outstanding invoice #BMS873590. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? When the pricing change occurred (and it happens twice annually), OVS should have reviewed open PO's and made changes accordingly so parks could proceed with their business needs. A business process enhancement will require that upon contract amendments; existing purchase orders for those contracts be reviewed and closed if they do not conform to the contract. The closure of purchase orders that have dated information will prevent this type of issue from re -occurring. Also, all parks purchases going forward will be required to have a pre -approval by OVS to provide for a compliance review in order to avoid such circumstances from being repeated. Finally, future contracts should be written with fewer price changes unless the market absolutely demands this frequency. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Barry Williams Digitally signed by Williams6arry Signature: WilliamsBarry Date: 2021.06.3010:06:24 04'00' Date: Director: Kim Grant talDivision Signature: GrantKimberley D'g.202ig06.30ned 0284GrantKmberley Date: 2021.06.3010:28:40-04'00' Date: r N LL a U W m T u- a� L r Q N ti O c m E z U M r Q Packet Pg. 426 7 BRENN A 19.2.d BRENNTAG MID -SOUTH, INC. 1405 HIGHWAY 136 WEST PO BOX 20 HENDERSON KY 42419-0020 ***PAGE 1 OF 1 Original Document INVOICE#: BMS873590 INV DATE: 5/25/21 DUE DATE: 7/09/21 SOLD TO: COLLIER COUNTY UTILITY AD 3299 E. TAMAMI TRAIL SUITE 700 NAPLES FL 34112 SHIP TO: COLLIER COUNTY 11565 TAMIAMI TRAIL E NAPLES FL 34113 FEDERAL ID #: 610504545 DATE SHIPPED: 5/25/21 I TERMS: NET 45 DAYS ORDER #: 3244439-00 SHIP WHS: 71 SLSPRSN: 712 CUSTOMER M 150564 SHIP VIA: OUR TRUCK - PKG CUSTOMER PO#: 4500206866 FOB: DELIVERED FREIGHT TERM: PREPAID TAX EX# : 858012621830C2 PRO NUMBER: 816505111 PROD # UNITS SHIPPED WGT/GAL TOTAL QTY UNIT PRICE EXTENDED 846554 55.0000 1.00000 2750.0000# .3600 990.00 50.0000 # BAG DOWFLAKE® XTRA 83-87% CALCIUM CHLORIDE FLAKES 50# BAG F QUESTIONS, CALL 813-247-7354 REMIT TO ADDRESS: BRENNTAG MID -SOUTH, INC 3796 RELIABLE PARKWAY CHICAGO IL 60686-3007 MERCHANDISE IF PAID BY 7/09/21 INVOICE TOTAL USD PAID AFTER 7/09/21 INVOICE TOTAL USD With a logon you can view all your invoices at US.BrenntagConnect.com. Ask your sales agent for one today. ••I 11 990.00 1,009.80 T_ N LL Q 7 U R m T V M LL d t r L Q ti N I - CD C d E t c� M Q Packet Pg. 427 8 19.2.d C6#ie_-r CoHnty Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name:Barry Williams Division: Parks and Recreaction Division Director: Kim Grant Vendor Name: ENVIRONMENTAL RESTORATION CONSULTANTS INC Amount: 44,407.96 contract #:18-7459 Purchase order:4500209622 Why is this deemed a non -compliant purchase? Choose one. Contract W] Ordinance Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. Contract #18-7459 was used to open PO 4500209622 for the purpose of exotic vegetation removal in Pepper Ranch Preserve. The Vendor (Environmental Restoration Consultants Inc.) was the lowest responsive bidder quoting $87,007.96. The work was to be completed before May 15, 2021. The contract excluded exotic removal around Bald Eagle nests before May 1, 2021. After the notice to proceed was issued, the senior environmental specialist approved a vendor email request to extend work until May 28, 2021. The decision to extend the request was made to protect Bald Eagle nesting sites. The work has been completed to county satisfaction. The terms of the contract specifically required that a change order be approved through proper channels to alter the scope of the contract. Date of service delivery is mentioned as a change of scope that would require a change order. No change order was completed. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Division staff requests payment of an outstanding invoice #PR-2021-002. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? As a business process improvement, all Parks NTP's, Work Orders, or any other contract related changes will be developed by the responsibile parks employee, and reviewed by the Contracts section of OVS before sending to the contractor. In addition such Parks employees using county contracts will consult with their managers prior to making verbal or written alterations of contracts. to ensure contract compliance and the completion of necessary paperwork to amend contracts, purchase orders or other business instruments. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Barr Williams 1 Digitally signed by Williams6arry Signature: WIIIIamSBarry Date: 2021.06.3010:16:03 oaoo' Date: Division Director:Klm Grant Signature: GrantKimberley Dlg.2ally 2'g06.30ned 0290GrantKi-04ZOy Date: 2021.06.3010:29:03-04'00' Date r N LL a U W m T u- a� L r Q N ti O a� U a a Packet Pg. 428 9 19.2.d Environmental Restoration Consultants, Inc. Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trail E., Suite 700 Naples, FL 34112-5749 Re: Pepper Ranch Exotic Treatment P.O.4500209622 Collier County Contract No. 18-7459 Invoice No. PR-2021-002 Clerk's Finance Department: May 28, 2021 Via email: Bccapclerk@collierclerk.com Pursuant to the Board of Commissioners February 24, 2021 Purchase Order, services have been performed as described below. As such, please submit payment as follows: A. Pepper Ranch Manual Exotic Vegetation Treatment % Amount Amount Total Current Contract Previously Previously Paid to Percent Amount Description Amount Invoiced Invoiced Date Complete Due Item 00010: Exotic vegetation treatment - completed Item 00020: Exotic vegetation treatment - completed Total Contract (100%) $71,000.00 60.0% $16,007.96 0.0% $87,007.96 1 $42,600.00 Total Due This Invoice Past Due Amount TOTAL AMOUNT DUE: $0.00 C: Christal Segura, Collier Conservation Program $42,600.00 1 100.0% 1 $28,400.00 $0.00 100.00% 1 $16,007.96 24571 Redfish Street, Bonita Springs, Florida 34134 Office (239) 992-0086 e-mail: ERCinc@comcast.net $44,407.96 $44,407.96 0.00 $ 44,407.96 N u_ a Y CU m T V CU a_ 0 r L a� r ti N ti 0 c aD E t r r Q Packet Pg. 429 Collier 10 Cotinty Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: ,Julian Deleon Division: Wastewater Division Director: Steve Messner Vendor Name: Seminole Petroleum Amount: $525. 1 7 Contract #: N/A Purchase Order: N/A Why is this deemed a non -compliant purchase? Choose one. Contract Ordinance Manual ❑ P-Card ❑ Other Details of Purchase: Explain the circumstances behind this purchase. On June 22, 2021, at approximately 0630, a diesel delivery truck arrived at the Golden Gate Wastewater Facility. The diesel delivery was ordered by the contractor whom has been working on -site for the past 60 days; but instead, the certified plant operator accepted the fuel delivery for the Golden Gate Waste Water facility generator without having a valid PO for the purchase of the fuel. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Staff is requesting payment to Seminole Petroleum for invoice 0664758; dated 6-22-21 in the amount of $525.17 Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? The employee has been made aware and now understands the need to review the intended recipient for any future orders. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Julian Deleon Digitally signed by DeleoMulian Signature: Deleo Y1 lJullan Date 2021.0625090538 -oa'oo' Date: Division Director: Signature: Steve Messner Dlg"a'"s'906.25 Steve Messner g Date: 2g2,.g625 g9:,�:0, -g4�oo Date: N LL a Y V CU m T V CU u_ a� r L Q ti N t` O c aD E r r Q Packet Pg. 430 Sold To: Board of County Commissioners ATTN: Finanace Department 3299 Tamiami Trail East #700 Naples, FL 34112-5749 (239) 262-4124 SENOLE PETROLEUM 3170 S Horseshoe Drive Naples FL 34104 (239) 262-4124 Ship To: Collier County Wastewater Faci 4931 32nd Ave SW Naples, FL 34116 Order Number: 0664758 Order Date: 6/22/2021 Ship Date: 6/23/2021 Salesperson: 6000 Customer Number 0003000 19.2.d Customer P.O. Ship VIA F.O.B. Terms Collier County 102 COD - Due Upon Delivery Item Number Unit Ordered Shipped Whse: Price Amount 324250C GAL 204.50 0.00 000 2.5442 520.2 DYED DIESEL NA1993, DIESEL FUEL 3, PG III, DOT EMERGENCY GUIDEBOOK, PG27 DYED DIESEL FUEL. NON TAXABLE USE ONLY. PENALTY FOR TAXABLE USE. IF PRODUCT IS BEING SOLD W/O TAX, YOUR ARE RESPONSIBLE FOR REMITTING THE TAX. Federal Lust Fee 0.0010 Federal Oil Spill Tax 0.0021 Florida Diesel Pollution Tax 0.0207 Net Order: Less Discount: Freight: Sates Tax: Received By: Order Total: 24 Hour Emergency Contact PERS 1-800-633-8253 Customer # 2237 N } LL 0.21 C 0.4, E 4.2, v ca 525.1 Q OX OX OX 525.1 Packet Pg. 431 Collier 12 Cotinty Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Dayne Atkinson Division: Facilities Management and OVS/PSD Division Director: Kim Grant Vendor Name: Chris Tel Amount: $543,356.99 contract #:19-7525 Purchase Order: 4500209698 Why is this deemed a non -compliant purchase? Choose one. Contract W] Ordinance Manual ❑ P-Card ❑ Other ❑ Details of Purchase: Explain the circumstances behind this purchase. Chris Tel Construction Company was contracted by the Parks and Recreation Division to renovate the activity pool at Sun and Fun. A Facilities Management Project Manager was assigned to oversee the project. The project includes resurfacing of the pool, replacement of features, coping and tiles. The executive summary prepared by the PM (16C5, approved on 2/23/21) stated "the contractor will be asked to provide the payment and performance bonds upon Board approval and prior to the issuance of the Purchase Order as required by Section 22.A of the Agreement". When Chris Tel submitted their first invoices, it was found that the payment and performance bonds were not in place before the PO and NTP were issued, as specified by the PM in the Board approved ES. The PM involved is no longer with the County, so the subsequent PM is developing this ATF request to facilitate payment. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? To obtain Board approval to pay the vendor's invoices, who is satisfactorily performing the work. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? PSD works with a variety of project managers from Facilities and within PSD. While it is clearly the expectation of the PM to assure language they agreed to is followed, it is most appropriate to also add a second checkpoint in the process. OVS will add a checkpoint when opening capital project PO's to be certain any such elements as bonds, etc., promised in the ES or in the contract, are completed prior to the PO being issued (which precedes a Notice to Proceed). This two level control should provide more assurance of compliance. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Dayne Atkinson Signature: AtkinsonDayne Dlgltall021.07. byA&ins3-04-0 , Date: 2021.07.01 18:47:23 Dayn ' Date: Division Director: im Grant Signature: GrantKimberley Digltall021.07.02 GrantKimberley Date: zoz,.o7.oz,zzg:zz-oa'oo' Date: N LL a Y V R m T V R LL t r-+ L Q ti N t` O c aD E r r a Packet Pg. 432 Collier C13 oiinty Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Robert Wiley Division: Capital Project Planning, Impact Fees and Program Mgmt. Division Director: Matt McLean Vendor Name: WPM -Southern, LLC Amount: $251,069.79 Contract #:18-7322 Purchase Order: 4500192501 Why is this deemed a non -compliant purchase? Choose one. Contract W] Ordinance Manual ❑ P-Card ❑ Other ❑ Details of Purchase: Explain the circumstances behind this purchase. Contract No. 18-7322 with WPM -Southern, LLC for the West Goodlette Frank Joint Stormwater-Sewer Project expired on 3-3-21. Being a construction contract, work must continue until the project is completed by the contractor and accepted by the County. The Contractor's payment application #24 covered work completed after 3-3-21 which was beyond the contract completion date. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Approve payment in the total amount of $251,069.79 for the work performed between 3-6-21 and 4-22-21 as well as all subsequent payment applications for work that will be completed subsequent to the contract end date of 3-3-21. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? The construction contract is coming to a close. Procurement policies and procedures will be followed. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Robert Wiley Signature: Wiley—r DC-1 m° Date:?-�-21 Division Director: Matt McLean Digitally signed by Signature: McLeanMatthew McLeanMadhew Date: 2021.07.09 17:08:25-04'00' Date: 7-9-2 N LL a Y V CU m Q CU u_ a� r L Q ti N t` O c aD E r r Q Packet Pg. 433 14 EXHIBIT D: FORM OF CONTRACT APPLICATION FOR PAYMENT TO: Robert Wiley (County Principal Project Manager) Stormwater Management (County Division) Collier County Board of County Commissioners (the OWNER) FROM: Micah Swartz (Contractor's Representative) WPM -Southern, LLC 4391 Colonial Blvd, Suite 105, Fort Myers, FL 33966 (Contractor's Address) RE: West Goodlette-Frank Road Area Joint Stor mwater-Sewer Project RECEIVED JUN 2 8 2021 Q. Grady Mirror & Associates Bid No. Bonita Springs, FL Project No. County Purchase Order No Application Date Payment Application No. Work Period (FROM) Work Period (TO) 18-7322 60142.30 4SO0192501 23-Apr-21 24 3/6/2021 4/22/2021 19.2.d Original Contract Time 730 Original Contract Price $6,715,239.00 Revised Contract Time 832 Total Change Orders to Date $0.00 Retainage @ 5% through (4/30/20) $302,403.17 Revised Contract Amount $6,715,239.00 Total value of Work Completed and stored to Date $6,048,063.31 Percent Work completed to Date: 90.1% Less Retainage $302.403.17 Percent Contract Time completed to Date 105.5% Total Earned Less Retainage $5,745,660.14 Less previous payment(s) $5,507,143.85 AMOUNT DUE THIS APPLICATION $238.516 29 Liquidated Damages to be Accrued $0.00 Remaining Contract Balance $667.175.69 ATTACH SCHEDULE OF VALUES AND ACCOMPANYING DOCUMENTATION TO THIS APPLICATION CONTRACTOR'S CERTIFICATION: The undersigned CONTRACTOR certifies that: (1) all previous progress payments received from OWNER on account of Work done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTOR incurred in connection with Work covered by prior Applications for Payment numbered 1 through 23 inclusive; (2) title to all materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all liens, claims, security interests and encumbrances (except such as covered by Bond acceptable to OWNER); (3) all amounts have been paid for work which previous payments were issued and received from the OWNER and that current payment is now due; and (4) CONTRACTOR has only included amounts in this Application for Payment properly due and owing and CONTRACTOR has not included within the above referenced amount any claims for unauthorized or changed Work that has not been properly approved by Owner in writing and in advance of such Work. CONTRACTOR: WPM -Southern, LLC BY: Micah Swartz, Project Manager �1 ,c (Signature) DATE: (shall be signed by a duly authorized representative of CONTRACTOR) 6-28-21 Payment to the C91MACTOR for the above AMOUNT DUE THIS APPLICATION is recommended by: DESIGN PROF S NAL: Q Grady Minor & Associates, P.A. BY: (Signature) DATE: sen Project Manager A c& Dery ko Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is recommended by: OWNER. COLLIER COUNTY BOCC - STORMWATER MANAGEMENT BY: (Signature) DATE: Robert Wlley, Project Manager Packet Pg. 434 15 19.2.d EXHIBIT D FORM OF CONTRACT APPLICATION FOR PAYMENT (Conti—d) SCHEDULE OF VALUES vraiacl N.— 60142.30 at.n N—: west caomaN 1— Road Area �_ so._'_S_ 0. 4123/2021 Pa 24 verioa. NW021 to 4I2V2021 SECTION I - GENERA. .... .... a®m•om•�m• ® a®m•am•�m. m• Vid - ..... o®aom•o m• ... -:... :.:. �mm�m m• m• • -mmsomm•�m• SECTION 4 STORMWATER SYSTEM m• :... HOP • .: �m m• o m• m• m• �mm•mm•�m• m• m• m©�m•�om•� m• • - � mm��m�o�m•m�m.�� m• m• � oom��o�o�m•o oo��o�o�m•o ®• :. . :.. ®om�®om•® m• .. aom��a�o�m•o m• • ©om�oom•a m• �om�mom•� m. :.. .... 0000m•o m• :.. ...• .:: aooam•a m :.. .... ©o © o m•©WrIm. WE m• - ... �mm•mm•� RC. RA-ERCP r a Packet Pg. 435 § § § - §2 ! ` o _ o,£9 -((| ■ o \ }So #f§ ��k CL ) z cc \ \ \ � y2 „ t== o' ® ■§§ |o10, 22| \\ (($\ \/\}\ § |�[ & \$ ■ {! \ oo }}} \\k �) )\ §f§3§ k _ w. \\ k �- \\\ \\\\\\\$ o ;7�;� \ \\}\ } \�\\ \ \ \�\\\ \ }o \ \ ( o � \/\( =,�§r �� 19.2.d Co1Li--r Coun17 ty Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Karla Nicol Division: Fleet Management Division Director: Dan Croft Vendor Name: Ray Lepar Printing Amount: 39.00 Contract #: $_7442 Purchase Order: Why is this deemed a non -compliant purchase? Choose one. Contract 11 Ordinance Manual P-Card W] Other Details of Purchase: Explain the circumstances behind this purchase. Fleet needed vehicle key fob ID tags. I contacted the vendor Ray Lepar and received the quote of $39.00 and ordered 1000 as needed specifying to pay with my P-card. However, the invoice was not received in a timely fashion. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Authorization to process the outstanding p-card transaction totaling $39.00 Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Request invoices in a timely fashion while continuing to follow all Procurement and P-Card policies and procedures. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Karla Nicol Signature: N l co l Ka rl a Datleally 021..07.13y08142 02r1a -04'00' Date: 7/ 13/2 02 1 Division Director: Dart Croft D gitally signed by Signature: CroftDan Date: 202907.1309:21:57n -04'00' Date: 7/1 3/21 r N LL a U to m T u- a) L r Q 04 ti O c a� E U a a Packet Pg. 437 "oi FA- CD CD CD O � 0 rD It CD ;-h d b C� =h a �l O d O o _ � o � rt o r f� ff N w it 0 Cn CD r+ Orq Oro O 0 CD W D9.2.d71 i m a CD � 0Cn Q (D r -0> Q X N Q `1 Cp V CD Q n Q W p O rt CQ D- Co C D ' oa � N CD OR la CD Cn I�i- 0 It mill Packet Pg. 438 � 19 19.2.d Collier Goiinty Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Nosbel Perez Division: Capital Project Planning, Impact Fees... Division Director: Danette Kinaszczuk (Interim) Vendor Name: Skalar Amount: $17763.57 Contract #: Purchase Order: 4500208129 Why is this deemed a non -compliant purchase? Choose one. Contract Ordinance Manual ❑ P-Card ❑ Other Details of Purchase: Explain the circumstances behind this purchase. Skalar Inc sole source waiver request #067 was approved administratively by the Procurement Department on 11/06/2018. The waiver allowed the Pollution Control Lab to purchase goods and provide maintenance to the existing BOD analyzer. For FY21 a blanket PO 4500208129 was issued in the amount of $12,000 to allow the purchase of said items. Missed communication between the Pollution Control staff and the vendor resulted in the purchase of additional parts which surpassed the amount of the originally authorized PO. The additional invoice went over the threshold by a total of $1,763.57 Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Request payment to Skalar Inc. for the attached (1) invoice totaling $4,625.95. The invoice went over the approved threshold by $1,763.57. Invoice #2635510 on 05/21/2021 $4,625.95 Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Division will ensure a valid PO is in place with sufficient funds encumbered to cover services before work is continued by Skalar Inc. The Pollution Control Manager has reviewed the provisions of the Procurement Manual with the Pollution Control lab staff. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by:NosbeI Perez Digitallysigned byosbel Signature: PereZNOSbeIDate 2021.06.2908:45:24 Date: -oa'oo' Division Director: yy� 1T1T y� AI I ly Patterson I Digitally 021.0dby5:01:2Patterson _a Signature: Patterson a Date 2021.07.0615:01:21 Date: — -oaoo r Q Packet Pg. 439 20 19.2.d SKALAR Inc. Mail: 5012 Bristol Industrial Way Suite 107 Buford, GA 30518 l - 770/416-6717 Fax.770/416-6718 Bill To 1409 Collier Cnty Board of Cnty Commissioner Accounts Payable 3299 Tamiami Trl E Suite 700 Naples, FL 34112-5749 Item Description 90103186 YSI Optical DO probe 5m cable 90103188 YSI Dual ch benchtop meter 210893130-01 YSI 4010 Relay Box Shipping charge Ship to: INVOICE Invoice Number: 2635510 Invoice Date: May 21, 2021 Payment Terms: Net 30 Days Customer PO: 4500208129 Collier County PC&D Dept Nosbel Perez 3339 Tamiami Trl E Suite 304 Naples, FL 34112-5361 Quantity 2.00 1.00 1.00 1.00 Unit Price 1,085.00 1,490.00 940.00 25.95 Subtotal Applicable Tax Total Invoice Amount (LISD) Amount 2,170.00 1,490.00 940.00 25.95 4,625.95 4,625.95 Packet Pg. 440 �� 19.2.d Collier Coun21 ty Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name:Jeffrey Newman Division: Parks and Recreation Division Director: Kim Grant Vendor Name: Williams Scotsman, Inc. Amount:1,031.83 contract #: N/A Purchase order: 4500206424 Why is this deemed a non -compliant purchase? Choose one. Contract Ordinance W] Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. The Williams Scotsman trailer at Barefoot Beach Preserve has been in place and leased since 6/1/2018. The lease originally expired on 6/31/2020; however, while trying several times to obtain quotes via BidSync to purchase an office trailer, Collier County Parks and Recreation received a lease extensions until 4/30/2021. After 4/30/2021, Collier County was leasing the trailer on a month -to -month basis because Williams Scotsman does not enter into lease extensions that are less than 3 months. After attempts to receive a new 2-year lease agreement from Williams Scotsman failed, another scope for the 2-year rental of a portable trailer office (RFQ 2105-014) was solicited on Bid Sync from 5/7/2021 to 5/13/2021. Only 1 quote was obtained, so another scope for the 2-year rental of a portable trailer office (RFQ 2105-016) was solicited on Bid Sync from 5/17/2021 to 5/21/2021. One quote was obtained. Once American Trailer Rentals, Inc. was confirmed as the winning bidder for a new 2-year lease, Williams Scotsman was contacted on May 28, 2021, to remove the current unit. Removal of the Williams Scotsman trailer requires a 30-day notice; therefore, the trailer cannot be removed until June 28, and rental for an additional month is required. A removal fee is also required. This additional month and removal fee will put the total William Scotsman FY21 expense over the $3,000 annual single quote threshold. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Authorize staff to pay invoice# 9010927085 totaling $1,031.83. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? OVS will be creating a checklist for month to month renewal situations where an existing vendor is being extended and was not competitively procured. Part of the checklist will require OVS staff to evaluate total billing and forecasted billing amounts. If the amount to reach the $3,000 threshold is within one additional extension; a single source waiver option to exceed the $3,000 single quote will be requested. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested b q y� J eff rey Newman Signature: NewmanJeffre li,il 20sign.1by New ante re g y Digitally signed by 7 56 13 04-00' Date: 7/ 14/21 Division Director: im Grant Dffie:2021 D7.14082722 -04'de Signature: GrantKimberley D'9.202i9ned408:27by t2-04'0ey Date: 7/14/21 a Packet Pg. 441 W I LLSCOT INVOICE 19.2.d TM 901 SOUTH BOND ST., SUITE 600 BALTIMORE MD 21231 (800) 782-1500, Option 1 customersuccess@willscot.com www.willscot.com Fed ID# 52-0665775 100 COLLIER COUNTY GOVERNMENT 3299 TAMIAMI TRL E STE 700 NAPLES FL 34112-5749 III'llllllllllll'llllll'I'll"I'III'lllllllllllll"I'lll'lllll�ll 10447923 190109270851 6/30/2021 1 003 BRANCH: MD FT. MYERS FL 16131 OLD US 41 FORT MYERS FL 33912 (239)489-1700 DUE NOW — $1,031.83 6/30/2021 W1144274 I 20762109 I 152213 I 4500198989 I M2392525039ichael ini I 6/28/2021 I 505 BON TASPRINGS RFL 34 B D6/1/2021- COLLIER COUNTY ENT 34 RENT MOBILE OFFICE MDS-2190375 PERSONAL PROPERTY EXPENSES 1 RETURN DELIVERY -BUILDING 1 RETURN DELIVERY -FUEL CHARGE 1 RENTAL -PERSONAL PROPERTY EXP 1 EXPIRED PROPERTY CERT FEE 1 EXPIRED LIABILITY CERT FEE 1 FREIGHT -PREVAILING RATE T* - Denotes taxable item, N* - Denotes non-taxable item. /i�Aaj�" PAYMENT OPTIONS Welcome to the WNScot I Mobile Mini customer portal! Register today to make online payments, sign up for Auto -Pay, or view invoices and statements. https://portal.mobilemini.com (800) 782-1500, Option 1 You remain responsible for the invoice balance if there is an issue with your method of payment. Late fees and interest charges may be assessed if payment is not made within terms. Thank you for your business! $316.17 Rental $316.1i E 0.0C E $350.00 am $350.0C L= $18.00 $18.0C 0 $13.56 $12.6E d $75.00 $75.0C le $25.00 $25.0C $235.00 $235.0C r Sub -total N $1,031.8 >- INVOICE TOTAL $1,031.83 a U W m to u_ W L r PLEASE REMIT WITH PAYMENT Q INVOICE TOTAL $1,031.83 ti 0 Invoice #: 9010927085 c Due Date: 6/30/2021 E Customer: COLLIER COUNTY GOVERNMENT u M Customer #: 10447923 Q WILLIAMS SCOTSMAN, INC. PO BOX 91975 CHICAGO IL 60693-1975 5245106.2021070027304.00100 Packet Pg. 442