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#21-7837 (J&Y Group Enterprises, LLC)
FIXED TERM SERVICE MULTI-CONTRACTOR AWARD AGREEMENT # 21-7837 for Purchase and Delivery of Aggregates THIS AGREEMENT, made and entered into on this l day of (16 2021 , by and between J & Y Group Enterprises LLC authorized to do business in the State of Florida, whose business address is 9301 SW 4 Street, Suite 230, Miami, FL 33174 _, (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 1. AGREEMENT TERM. The Agreement shall be for a three ( 3 ) year period, commencing n upon the date of Board approval; or n on and terminating on three ( 3 ) year(s) from that date or until all outstanding Purchase Order(s) issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Contractor, renew the Agreement under all of the terms and conditions contained in this Agreement for two ( 2 ) additional one ( 1 ) year(s) periods. The County shall give the Contractor written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon issuance of a ❑■ Purchase Order ❑ 3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the terms and conditions of ❑ n Invitation to Bid (ITB) n • -I ( }# 21-7837 , including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal referred to herein and made an integral part of this Agreement. • The Contractor shall also provide services in accordance with Exhibit A — Scope of Services attached hereto. Page 1 of 17 Fixed Term Service Multi-Contractor Agreement 202 1_Ver.1 3.1 This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.2 III The procedure for obtaining Work under this Agreement is outlined in Exhibit A — Scope of Services attached hereto. . ❑ Othef Exhibit/Attachment: 4 n • • 4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the County's Contract Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". 4.1 Price Methodology (as selected below): n • • satisfaction of is authorized. n • , ted these contracts include back up documentation of costs; invoices would include number documentation for the project. II Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs, including labor, materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and the number of units received (no contractor inventory or cost verification). Page 2 of 17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.1 4.2 Any County agency may obtain services under this Agreement, provided sufficient funds are included in their budget(s). 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 4.3 The County, or any duly authorized agents or representatives of the County, shall have the right to conduct an audit of Contractor's books and records to verify the accuracy of the Contractor's claim with respect to Contractor's costs associated with any Payment Application, Change Order, or Work Directive Change. 4,5 I I : Travel and Reimbursable Expenses must be approved in advance in writing by the County. Travel expenses shall be reimbursed as per Do' h rc.mm�n}n h 11rhn n} }ho follneiinn r te6+ �-crrc-- rrv-vv�r-ra-rcrr�- lMtiteage $0.44.5 per mile BreaMast $6,00 Ill'; $11.00 lief $49,00 • Aifare } class fare Rental gar Lodging • lei long distance charges, fax charges, photocopying charges and postage. Reimbursable items will be paid only after Contractor has provided all receipts. C responsible for all other costs and expenses associated with activities and solicitations undertaken pursuant to this Agreement. 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531C. Page 3 of 17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.1 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or emailed to the Contractor at the following: Company Name: J & Y Group Enterprises LLC Address: 9301 SW 4 Street, Suite 230 Miami, FL 33174 Authorized Agent: Yanet Lopez, MGR Attention Name & Title: Telephone: (405) 952-4546 E-Mail(s): Jandygroups@gmail.com All Notices from the Contractor to the County shall be deemed duly served if mailed or emailed to the County to: Board of County Commissioners for Collier County, Florida Division Director: Gerald Kurtz, Interim Director Division Name: Road Maintenance Division Address: 2885 Horseshoe Drive S Naples, FL 34104 Administrative Agent/PM: Melissa Pearson Telephone: (239) 252-5591 E-Mail(s): Melissa.Pearson@colliercountyfl.gov The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. Page 4 of 17 Fixed Term Service Multi-Contractor Agreement 2021_Ve 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be the sole judge of non-performance. In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 12. INSURANCE. The Contractor shall provide insurance as follows: A. n Commercial General Liability: Coverage shall have minimum limits of $ 1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. n Business Auto Liability: Coverage shall have minimum limits of$ 1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. C. n Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of$ 1,000,000 for each accident. Page 5of17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.1 0 �- n • Agreement. Contractor waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not let•s-than $ each �- . l=� _ : Coverage Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Contractor's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Contractor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Contractor from its insurer, and nothing contained herein shall relieve Contractor of this requirement to provide notice. Contractor shall ensure that all subcontractors comply with the same insurance requirements that the Contractor is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. Page 6 of 17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.l 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Road Maintenance Division 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), • Exhibit A Scope of Services, Exhibit B Fee Schedule, RFP/ • ITB/ Other #21-7837 , including Exhibits, Attachments and Addenda/Addendum, ❑ subsequent 17. APPLICABILITY. Sections corresponding to any checked box ( ■ ) expressly apply to the terms of this Agreement. 18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as Page 7 of 17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.1 0 located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, if applicable, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8999 Email: PublicRecordRequestcxcolliercountvfLgov The Contractor must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. Page 8 of 17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.I ll 21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful Contractor extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful Contractor. 22. PAYMENTS WITHHELD. The County may decline to approve any application for payment, or portions thereof, because of defective or incomplete work, subsequently discovered evidence or subsequent inspections. The County may nullify the whole or any part of any approval for payment previously issued and the County may withhold any payments otherwise due to Contractor under this Agreement or any other Agreement between the County and Contractor, to such extent as may be necessary in the County's opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of Contractor to make payment properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance of the Contract Amount; (e) reasonable indication that the Work will not be completed within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or (g) any other material breach of the Contract Documents. If any conditions described above are not remedied or removed, the County may, after three (3) days written notice, rectify the same at Contractor's expense. The County also may offset against any sums due Contractor the amount of any liquidated or unliquidated obligations of Contractor to the County, whether relating to or arising out of this Agreement or any other Agreement between Contractor and the County. 23. n CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris, rubbish and waste materials arising out of the Work. At the completion of the Work, Contractor shall remove all debris, rubbish and waste materials from and about the Project site, as well as all tools, appliances, construction equipment and machinery and surplus materials, and shall leave the Project site clean. 24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES. The Contractor shall employ people to work on County projects who are neat, clean, well-groomed and courteous. Subject to the American with Disabilities Act, Contractor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Contractor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 25. n WARRAN =uipment covered by this Agreement will conform to the requirements as specified, and far i4le and payment by the County. Page 9 of 17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.1 and conditioned in accordance with the instructions of thc applicable manufacturers, fabricators, suppliers or processors except as otherwise provided for in thc Contract Documents. 26. TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws, d and furnish to the County the required certificates of inspection, testing or approval. All inspections, tests or approvals shall be performed in a manner and by organizations acceptable to the County. 27. • PROTECTION OF WORK. A. Contractor shall fully protect the Work from loss or damage and shall bear the cost of any such loss or damage until final payment has been made. If Contractor or anyone for whom Contractor is legally liable is responsible for any loss or damage to the Work, or other work or materials of the County or County's separate contractors, Contractor shall be charged with the same, and any monies necessary to replace such loss or damage shall be deducted from any amounts due to Contractor. B. Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the Work or adjacent property to stresses or pressures that will endanger it. C. Contractor shall not disturb any benchmark established by the County with respect to the Project. If Contractor, or its subcontractors, agents or anyone, for whom Contractor is legally liable, disturbs the County's benchmarks, Contractor shall immediately notify the County. The County shall re-establish the benchmarks and Contractor shall be liable for all costs incurred by the County associated therewith. 28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from specifications shall be approved in writing by the County in advance. 29. CHANGES IN THE WORK. The County shall have the right at any time during the progress of the Work to increase or decrease the Work. Promptly after being notified of a change, Contractor shall submit an estimate of any cost or time increases or savings it foresees as a result of the change. Except in an emergency endangering life or property, or as expressly set forth herein, no addition or changes to the Work shall be made except upon modification of the Purchase Order by the County, and the County shall not be liable Page 10 of 17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.1 GAO to the Contractor for any increased compensation without such modification. No officer, employee or agent of the County is authorized to direct any extra or changed work orally. Any modifications to this Agreement shall be in compliance with the County Procurement Ordinance and Procedures in effect at the time such modifications are authorized. 30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 33. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 34. • KEY PERSONNEL. The Contractor's personnel and management to be utilized for this project shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Contractor shall assign as many people as necessary to complete the services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the required service dates. The Contractor shall not change Key Personnel unless the following conditions are met: (1) Proposed replacements have substantially the same or better qualifications and/or experience. (2) that the County is notified in writing as far in advance as possible. The Contractor shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. ❑ I and management to be utilized Page 11 of 17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.l 0 competent persons will be utilized in the performance of the Agreement. The Contractor required services. 35. ■ ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of solicitation the Contractor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. I • among the terms of any of the Contract-Doc prccedcnce over the Agreement. To the extent any conflict in the terms of the Contract , • 36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the Page 12 of 17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.I c t,,O continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of$500 per incident. 38. 0 SAFETY. All Contractors and subcontractors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all Contractors and subcontractors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. Collier County Government has authorized the Occupational Safety and Health Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way for the purpose of inspection of any Contractor's work operations. This provision is non- negotiable by any division/department and/or Contractor. All applicable OSHA inspection criteria apply as well as all Contractor rights, with one exception. Contractors do not have the right to refuse to allow OSHA onto a project that is being performed on Collier County Property. Collier County, as the owner of the property where the project is taking place shall be the only entity allowed to refuse access to the project. However, this decision shall only be made by Collier County's Risk Management Division Safety Manager and/or Safety Engineer. (Intentionally left blank-signature page to follow) Page 13of17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.1 IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed this Agreement on the date and year first written above. ATTEST: BOARD OF COUNTY COMMISSIONERS Crystal K. Kinze4,.Clerk of Court & COLLIER Y, FLORID Coom Ilex By: , PENNY TAYL R , Chair Dated: (SEAL).Atta t to Chairman's ',.%t 'n tureonly. J & Y Group Enterprises LLC Contractor's Witnesses: Contractor DBA By: Conti is Fi t Witn ss Signatire ' / >7/ �� TType/print si nature and titleT /�G '� 9 T ype/print wit ss nmeT Contract is Second Witness Type/print witness nameT Appr d as to Form and Legality: B.) -6 ;1, County Attorney % S"1A Print Name Page 14 of 17 Fixed Term Service Multi-Contractor Agreement 202I_Ver.I Exhibit A Scope of Services ❑■ following this page (pages 1 through 4 ) ❑ this exhibit is not applicable Page 15 of 17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.I ITB#21-7837 "Purchase and Delivery of Aggregates Exhibit A Scope of Services The Road Maintenance Division is responsible for maintaining roads, bridges, sidewalks, roadside ditches, drainage culverts, storm drain systems,curb inlets,and curbs and gutters throughout Collier County. Collier County Divisions use various aggregates and related materials in maintaining roadways and other maintenance projects. The Division Representatives will place orders on an as-needed basis with the Contractor's Account Representative to purchase and deliver the materials to designated areas throughout the County. 1. SPECIFICATIONS These specifications are intended to provide information so Contractors understand the County's requirements related to FDOT certified aggregate and related materials. Materials listed herein shall meet or exceed the Florida Department of Transportation (FDOT)Standard Specifications for Road and Bridge Construction,January 2021 edition,link below: https://fdotwww.bl ob.core.windows.n et/si tefin ity/doc s/defau lt- source/programmanagement/implemented/specbooks/january2021/1-21 ebook.pdf?sfvrsn=l c62cb58 2. Awarded Contractors shall continuously utilize producing pits/quarries with adequate inventories available throughout the agreement term.The Contractor shall immediately notify the County of any pit/quarry closures. If there are closures,Contactors are encouraged to contact other producing pits/quarries to negotiate prices to meet the County's needs. 1.1. Division III,Materials,Aggregates: Contractors shall review the material specifications ensuring that the materials they bid meet or exceed the FDOT specifications and gradation requirements. Upon request by Collier County,the Contractor will provide a written certification from a qualified testing laboratory or other acceptable sources to verify materials comply with the specifications,at no cost to the County. 1.2. Coarse Aggregate,FDOT Section 901,Table 901-1. 1.2.1. #57 Stone:shall conform to the gradation requirements for one-quarter inch(1/4")—one half inch(1/2")in size. 1.2.2. #89 Stone:shall conform to the gradation requirements for 3/8 inch(3/8")in size. 1.3. Fine Aggregate,FDOT Section 902 1.3.1. Sand Fill,Section 902-3:shall be in accordance with the standard. 1.3.2. Screenings,FDOT Section 902-5,Table 902-3:shall be in accordance with the standards of 3/8"(inch)sieve size with 100%percent passing. 1.4. Base and Stabilized Base Materials, FDOT Section 911: Materials listed in this section must meet Limerock Bearing Ratio(LBR) 100. 1.4.1. Limerock Base Materials, Section 911-5.2.1, Table 911-4: Materials shall meet the gradation and size requirement for graded base material where at least 97%of the material shall pass a 3-1/2"(inch)sieve,and the material shall be graded uniformly down to dust. The fine material shall consist of dust of fracture. 1.4.2. Limerock Stabilized Base Materials, Section 911-5.2.1,Table 911:Materials shall meet the gradation and size requirement for graded base material where at least 97%shall pass a 1-1/2" (inch)sieve and the material. 1.4.3. Shell-Rock Road Base Materials, FDOT Section 911-2.5: Materials must meet the gradation and size requirement for graded base material where at least 97%shall pass a 3-1/2"(inch)sieve. 1.4.4. Stabilization Materials, FDOT Section 914: Stabilizer materials shall meet the requirements for subgrade stabilization. Page 1 of 4 Exhibit A-Scope of Services 1.5. Riprap(Rubble), FDOT Section 530-1.1.3.2 (Ditch Lining): Riprap is defined as hard sound, durable rubble, free of open or incipient cracks,soft seams,or other structural defects,consisting of broken stone. 1.5.1. 3"—6" Riprap(Rubble) shall be screened to a size no smaller than three inches(3")and no larger than seven inches(7"). 1.5.2. 6"— 12" Riprap(Rubble)shall be screened to a size no smaller than six inches(6") and no larger than twelve (12"). 1.6. Other Materials 1.6.1. Overburden Fill: Soil beneath the topsoil,which has minimal organic soil matter or biological activity.It should be free of organic matter,so it does not decompose,creating space pockets that will cause settling. 1.6.2. Washed Beach Sand:sand mined from the ground,screened,and washed with water to remove the fine silt and any natural contaminates. 1.6.3. Masonry Sand must meet the American Association of State Highway and Transportation Official standards (ASHSTO). 1.6.4. Topsoil consisting of surface soil relatively free of grass,roots,weeds,sticks,stones,or other foreign materials. All material shall be suitable for plant growth with a relative amount of organics. 2. ORDERS 2.1. Contractor Account Representative(s): The Contractor shall assign account representatives for order placements, order resolutions,billing,and other related account activities.Provide contact information upon agreement execution. 2.2. Ordering and Delivery: The County shall provide the Contractor with a purchase order(PO) before or at order placement. The product will be ordered on an"as needed"basis. 2.2.1. Division Representative shall email the Contractor and provide the bid line item, including the material name and description,order quantity,and delivery area. 2.2.2. The Contractor shall inform the Division Representative at order placement if the material(s)are available and ready for delivery. 2.2.3. If the Primary Contractor is unable to fill orders,the Division may place an order with the Secondary Contractor; if the Secondary is unable to fulfill orders,staff will order materials from the Tertiary Contractor.The Contractors shall notify the ordering Division Representative(s)when materials are back in stock. 2.2.4. If materials are unavailable from all awarded Contractors,the County reserves the right to request informal quotes off agreement or utilize another agreement to purchase materials following the Procurement Ordinance. 3. DELIVERY The delivery area map (Attachment I)has five(5) delivery areas throughout the County: 1.Naples,2. East Naples&Marco,3. Golden Gate Estates, 4. East Collier, and 5. Immokalee. The Division Representative will designate the delivery area at order placement. 3.1. Road Maintenance Division (RMD) Storage Areas: The Division has two (2) facilities located in Naples and Immokalee, where materials are delivered and stored. • 4800 Davis Blvd,Naples,FL 34104 • 425 Sgt.Joe Jones Road,Immokalee,FL 34142 3.1.1. RMD Delivery Days/Hours: Monday through Friday from 8:00 a.m.to 3:30 p.m.EST. There are no deliveries after 3:30 p.m.EST,or on the 11 County observed holidays when County offices are closed: New Year's Day,Martin Luther King Jr.Day,President's Day,Memorial Day,Independence Day,Labor Day,Veteran's Day,Thanksgiving Day,Friday after Thanksgiving Day,Christmas Eve,and Christmas Day. 3.2. Deliveries Countywide: Divisions throughout the County may request deliveries at County-owned facilities or project locations. Page 2 of 4 Exhibit A-Scope of Services 3.2.1. Deliveries throughout the County may occur Monday through Saturday from 7:00 a.m.—5:00 p.m. EST. Divisions will coordinate with the Contractor. 3.3. Delivery Arrangements: The Contractor Account Representative will contact the Division Representative that placed the order within 24 hours to coordinate the delivery. 3.4. Delivery Guarantee: The Contractor guarantees delivery of materials within forty-eight(48)hours from order placement. 3.5. Delivery Acceptance: The Division Representative has the final authority for the quality and acceptability of any materials. Any materials delivered that are found to be defective or order errors(on behalf of the Contractor)shall be returned by the Contractor immediately,at no cost to the County. 3.6. Delivery Tickets: Each delivery must have a receipt with the following information: Purchase Order(PO)number,Division name, delivery date,bid line item number/material description/and delivery area,quantity delivered(per ton or cubic yard), unit cost,and extended price. 3.7. Deliveries shall be"Free on Board"(FOB)Destination. 4. FEESCHEDULE/PRICES Exhibit B -Fee Schedule has multiple materials with five (5) delivery areas for each material. The minimum order quantity is approximately 20 tons. Contractors may select the material line items they want to bid on;it is required that all delivery areas are bid for that material. 5. PRICE INCREASE 5.1. The Contractor may request a price increase annually (365 calendar days from agreement commencement month/day). Retroactive price adjustments are not authorized. 5.2. Submit price increase requests in writing via email to the Division Contract Administrator no later than 30 days before the annual adjustment period for consideration. Price increase requests review may take over 30 days to complete. 5.3. The Contractor shall provide supporting documentation justifying price increases (examples: supplier material agreements, proof of fuel increases,etc.). 5.4. The Contract Administrator shall conduct a price analysis to determine price increases are fair and reasonable. One of the following methods may be used: price competition (reviewing other competitive bids or offers), market prices, historical prices,prior competitions,or independent estimates. 5.5. During the review process,the Contractor shall continue to fill all purchase orders received at the current agreement prices. 5.6. The Procurement Director has the authority to approve price adjustments that are 15 percent or below. Price increases exceeding 15 percent will require approval by the Board of County Commissioners. 5.7. Price increase requests are not guaranteed. If approved,the Procurement Director or designee will notify the Contractor in writing with the effective date of any approved price increases. 6. FEE SCHEDULE MODIFICATIONS OR CHANGES Modifications and changes to the fee schedule may include,but not be limited to,materials that need to be added or deleted. Any material that is not listed on the fee schedule,and is available for purchase,shall require quoting all awarded Contractors under this agreement;and the lowest quote will be awarded. If there is only one(1)Contractor,the Contract Administration Specialist may negotiate for a fair and reasonable price.The material will be added to the fee schedule.Pricing shall be firm for one(1)year from the quoted or negotiated date. 7. GENERAL INFORMATION 7.1. Key Personnel:The Contractor shall provide the Division with key personnel and assign a Project Manager,Supervisor,and Crew Leader. 7.1.1. Contact information must be provided to Division at the agreement kick-off meeting. It must include emails, business,and cell phone numbers. Page 3 of 4 Exhibit A-Scope of Services 7.1.2. Contact employees must be English speaking and effectively communicate with Division staff. 7.1.3. Key personnel absence,the Contractor shall immediately notify Division with substitution personnel providing their names and contact information via email. 7.1.4. The Division reserves the right to remove key personnel from the agreement that fails to communicate with staff effectively. 7.2. Meetings: Either party may request meetings throughout the agreement term,and it may require mandatory attendance. There are no additional costs to the County for these meetings. 7.3. Compensation: Invoice submission for payment approval must be accurate and complete with details of services performed or commodities purchased. 7.3.1. Invoices shall be reviewed for approval for line items or services completed that is satisfactory by the Division. 7.3.2. Invoices will be rejected for inaccurate information and insufficient backup documentation. 7.3.3. Invoices must include, at a minimum: Division Name, Agreement Number, Purchase Order Number, Materials Purchased(line item numbers and descriptions). Page 4 of 4 Exhibit A-Scope of Services Exhibit B Fee Schedule following this page (pages 1 through 1 ) Page 16 of 17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.1 CAO V CO6.0 O O CO M M V1 N N rn — O 'n 7 C' V1 Vl 7 7 '/1 vs N N h O N © ul 'n - Ni M Ni 00 0 M 7 00 00 V1 E M M N N N N N a <h ^ N ^ N E v? v? v? 6A EA 6A 6A 6A 69 v? 6A EA 6A 6A C 'O E O 'S vi O h V1 0 0 0 0 0 0 0 0 N y ,, W o0 'n 4 M M V O O O M O O , C L (h 00 oNo N N N N V�1 If N,en 00 06 N N en N N U W 6A bA 6A EA 6A 6A EA 6A 6A 6A 6A 6A EA 6A w J N -I CCU N m cn d . . C In O >- .0 r x O U CQ 2 Q M en V1 O V1 '� V1 'n O O O O V1 V 414 V1 M V1 V1 Vl P� N V1 en O O 00 C L' y V'1 Vl 4 V1 N M N 00 O V O\ O, Vl O 11J ? " EA 6A 69 6A 6A 6A 6A 6A 6A 6A 6A 6A 6A 6A U 0. W C.3 C W rn v, 0 '0 m c5 m` fa } c O) ea a m TO 1. 4.4.—) C. CI '/1 v1 en 'O N O rP d' O O O O N 01 et , v' ul 7 O ,.O 0 7 00 00 l-- -- N 0 00 O a) Z C 00 00 N 0` '0 N '0 en '0 c� en M 00 . 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G. > c� T L I cncn , :a � eGrzo3 H � °' y 2 E .Ur .a N • m E - N M V Vl '0 N co 0, O ^ N M V a C N ._ 0 Other Exhibit/Attachment Description: ❑ following this page (pages through ) ❑� this exhibit is not applicable Page 17 of 17 Fixed Term Service Multi-Contractor Agreement 2021_Ver.l Aco CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/VYYY) `./ 5/19/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Orbis Insurance Group LLC PHONE—Gerry Rodriguez FAX 7500 NW 52nd St. E-MAIL ExII;786-f06-1400 te/c,No):786-693.8523 E-MAIL Ste. 100 ADDRESS_ COlrequest@Orbisinsurancegroup_COm Miami FL 33166 INSURER(S)AFFORDING COVERAGE NAIL/ INSURER A:Clear Blue Insurance Company 28860 INSURED J&YGROU-01 INSURERS: J&Y Group Enterprises LLC 2645 39th Ave NE INSURERC: Naples FL 34120 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:79623280 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR, IADOLtsuorti-.—_..._..._._...._.—..--_—__. POLICY EFF POLICY EXP_. LTR° TYPE OF INSURANCE INSD WAD POLICY NUMBER IMAVDD/YYYYI )1/AIDDIYYYYU LIMITS A X COMMERCIAL GENERAL LIABILITY Y A01YFL001667-00 1/8/2021 8/15/2021 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X J OCCUR DAMAGE SE$(Soccurrence)RENTED '- MIEeoccurrence) $100,000 MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,00o X POLICY I I JECCT LOC PRODUCTS-COMP/OP AGG $1,000,000 OTHER: $ A AUTOMOBILE LIABILITY Y AQIYFL001667-00 8/15/2020 8/15/2021 COMBINED SINGLE LIMIT $1,000,000 .__ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED X SCHEDULED BODILY INJURY(Per accident) $ ,...._ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) X $10.000 PIP j $ UMIBRELLALIAB _ OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTIONS $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR'PARTNER/EXECUTIVE ❑ N/A E.L.EACH ACCIDENT $ OFF IC E RIM E MBE R EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes.descnbe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A .PHYSICAL DAMAGE AQ1YFL001867-00 10/9/2020 8/15/2021 $120.000 TIV $2,000 DED I DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space is required) 2016 PTRB 1NPCXPEX3GD327298$120.000 Collier County Board of County Commissioners.OR,Board of County Commissioners in Collier County.OR,Collier County Government,OR,Collier County included as an additional insured under the captioned Commercial General Liability and Automobile Liability Policies on a primary and non-contributory basis if and to the extent required by written contract CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Additional Insured ACCORDANCE WITH THE POLICY PROVISIONS, Collier County Board of County Commissioners 3295 Tamiami Trail E. AUTHORIZED REPRESENTATIVE Naples FL 34112 _ .. C 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD • • •i . •• coo wei'l* JIMMY PATRONIS CHIEF FINANCIAL OFFICER STATE OF FLORIDA DEPARTMENT OF FINANCIAL SERVICES DIVISION OF WORKERS' COMPENSATION " CERTIFICATE OF ELECTION TO BE EXEMPT FROM FLORIDA WORKERS' COMPENSATION LAW NON-CONSTRUCTION INDUSTRY EXEMPTION This certifies that the individual listed below has elected to be exempt from Florida Workers'Compensation law. EFFECTIVE DATE: 8/17/2020 EXPIRATION DATE: 8/17/2022 PERSON: YANET LOPEZ EMAIL: JANDYGROUPS@GMAIL.COM FEIN: 833261527 BUSINESS NAME AND ADDRESS: J & Y GROUP ENTERPRISES LLC 9302 SW 4 ST. #230 MIAMI, FL 33174 SCOPE OF BUSINESS OR TRADE: Trucking NOC-Ali Employees 8 Drivers IMPORTANT:Pursuant to subsection 440.05(14).F.S..an officer of a corporation who elects exemption from this chapter by filing a certificate of election under this section may not recover benefits or compensation under this chapter.Pursuant to subsection 440.05(12),F.S.,Certificates of election to be exempt issued under subsection(3)shall apply only to the corporate officer named on the notice of election to be exempt and apply only within the scope of the business or trade listed on the notice of election to be exempt.Pursuant to subsection 440.05(13).F.S.,notices of election to be exempt and certificates of election to be exempt shall be subject to revocation if,at any time after the filing of the notice or the issuance of the certificate,the person named on the notice or certificate no longer meets the requirements of this section for issuance of a certificate.The department shall revoke a certificate at any time for failure of the person named on the certificate to meet the requirements of this section. DFS-F2-DWC-252 CERTIFICATE OF ELECTION TO BE EXEMPT REVISED 08-13 E01212902 QUESTIONS?(850)413-1609