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LAB Minutes 05/19/2021Naples, Florida, May 19,2021 LET lT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date in session via hybrid in-person and video conference attendance at 10i06 a.m. in the Headquarters Library with the following members present: CHAIR: VICE-CHAIR: SECRETARY Connie Bettinger - District 3 Joan Hochschild - District 1 Joy White - District 4 lvlarjorie H. Gagnon - District 5 Carla Grieve - District 2 ALSO PRESENT Tanya Williams, Library Director Karen Tibbetts, Library Administrative Assistant Connie Kindsvater, President, Friends of the Library (via Zoom) Louise Franck, Secretary, Friends ofthe Library CALL TO ORDER 1) Grant LAB Member remote attendance (Motion & Apprcval). All Library Advisory Board members were present; therefore, remote access approval was not necessary for this meeting. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES l\rs. Bettinger asked for additions or corrections to the minutes of April 21, 202'l . [Is. White moved to approve the minutes as written. Dr. Hochschild seconded and the motion was carried unanimously. REPORT OF OFFICERS - None REPORT OF COMMITTEES - None REPORT OF THE FRIENDS. Mrs. Kindsvater provided l\rs. Williams with the Friends of the Library report via email. . She informed everyone that the four authors for the Nick Linn Lecture Series have been set. Authors: Jan. 4 = Kristin Harmel; Feb. ;7 = Susan Wiggs; Feb. 28 = Brad Taylo\ Mat. 21 = Scott Turow. This program will be held live at the Ritz-Carlton Tiburon and tickets for virtual attendance will also be available.. She added that the FOL will continue with virtualformats for at least another year. Virtual programming accommodates more members to attend. . Th; Non-Fiction Lecture Series has changed venues. This program will be in live format only and held at the Kensington Country Club. . Authors: Jan. 17 = Cade Metzi Feb. 14 = Catherine Grace Katz; Mar' 7 = Jared Diamond; Mar. 28 = Johnathan Kaufman . FOL membership has gone down during the COVID-'19 pandemic' Pre-pandemic membership was 23OOl there are now 1500 FOL members. This includes the luarco lsland FOL's 55 members. 1 28.A.3 Packet Pg. 417 Attachment: LAB Meeting Minutes (signed) - May 19, 2021 (16272 : Library Advisory Board - June 16, 2021) PUBLIC COMMENTS. Ms. \Mlliams reported that the Library received a Public Records Request for the name of Headquarters staff. The request was forwarded to the County's Operations & Public lnformation Division. All requests are fully vetted by the County Attorney and responses must be made within a certain timeframe. UNFINISHED BUSINESS 1) FY 2022 Library Budget Request - Updateo Ms. \Mlliams reported that the Library's FY22 budget was presented to the new County Manager, Mark Isaakson, by the Public Services Dept. Financial Operations team.. Ms. Wlliams reported that she made budget cuts and moved core services to be funded by the Shreve donation money.. The Library will continue to pay debt services and look closely at the vanderbilt Beach and East Naples Branch locations.o Mr. lsaakson is aware that these two locations were supposed to come offline when the Headquarters and South Regional libraries were built. ' The Library needs to create a sustainable model and find operational money to cover core services.o The Library will be looking at lT costs, which are over 91 million annually.r The bulk of this money is used for cost sharing funds to upgrade the county-wide fiberoptic infrastructure.o currently, the Library provides greater access to technology than any other divisionfor the public. 2 . The FOL Board will meet on Friday to discuss how to rebuild memberships and seek new members.. Ms. Wlliams spoke with Dan Rodriguez, the new Public Services Department Head, and he may join the FOL board meeting on Friday via Zoom.. The FOL bookmarks have been well received, and some library locations have asked for more.. The FOL would like to publicize their eBook donations, which could help attract more members.o Mrs. Kindsvater stated that the FOL needs a higher profile to explain who the FOL are and what they do.. Mrs. Kindsvater added that this will be the last meeting until October, when new officers will be elected.o Mrs. Kindsvater asked members to provide feedback on how the FOL can help the Library.. Discussion ensued regarding different places the FOL could set up a table, such as Mercato, parades, etc.o Mrs. Franck stated that in the past, the FOL had a table at the downtown art fairs, however, there was not much interest from the public.. Mrs. Grieve added that years ago the FOL would gifi wrap books for the holidays at the Barnes & Noble store. The FOL had over 3000 members and she still has her FOL T-shirt from then.. Ms. Bettinger asked if the public could attend FOL meetings and if they were publicized on the FOL website.. Mrs. Kindsvater replied that Bobbi Skaggs, FOL board member, will be checking the analytics to see how many hrts are made on the FOL website. 28.A.3 Packet Pg. 418 Attachment: LAB Meeting Minutes (signed) - May 19, 2021 (16272 : Library Advisory Board - June 16, 2021) . Ms. Wlliams is working with Jared Del Re, Library Applications Analyst, to separate lT services for public computers and devices to present to the agency a consideration to subsidize covering expenditures.. The Library may need to remove some public computers and services such as Hoopla if subsidzing is not receiveo.. The Library's debt for the building ofthree libraries before the housing market crash equates to $1.1 million for the next two years, then $650Uyear until 2034.. Ms. Williams stated that the County was under a hiring freeze when South Regional and Golden Gate Branch libraries opened.. She recalls that almost 30,000 titles were checked out in the first 48 hours of South Regional's opening, and many books needed to be relocated to that location.. Currently libraries struggle with funding for co.e services. Collier County's ad valorem portion of property taxes help pay for library services. ln contrast, Lee County has a separate millage rates for their library system.. The County's new organizational chart shows the movement in several upper management positions.. The County Manager was formerly the Darector of the Otfice of Budget & Management.. Ed Finn, the Library's former budget analyst, has been promoted to the OBM Director position. There are nowtwo Deputy County l\4anagerc. a- Amy Patterson was formerly with the Gro,/vth l\,ilanagement Department b. Sean Callahan was formerly with Corporate Business Operations. The GroMh Management Department has been split into two sections. a. Jamie French and Trinity Scott are the two Deputy Department Heads. Dan Rodriguez was the former interim Deputy County Manager and is now the Public Services Department Head. He formerly held positions with Domestic Animal Services, Parks & Recreation, Public Utilities and Facilities. 2l FY 2021-2022 Slate Budget - Update. l\rs Williams reported that she has not heard anything from the Governor's Office regarding any vetoing of the budget.. Unless vetoed by the Governor, SWFLN and State Aid will be funded next year. 3) Pandemic Response - Update a, Social Distancing & Masks b. ln-Person Programming & Room Use. Ms. Vvilliams reported that the CDC guidelines were updated last week, and the County Manager's stance is to fully follow them.. People who are fully vaccinated no longer need to wear a mask or socially distance from one another.. Staff have been informed that they can no longer suggest for a patron to wear a mask. They also cannot ask if someone is vaccinated.. The Library will continue to keep up the plexiglass barriers and social distance signage.. The Library expects to have meeting room rentals resume beginning July 1 , and private entities using the rooms can require masks.. ln-person Library programs will also start on July 1 with limited attendance. 3 28.A.3 Packet Pg. 419 Attachment: LAB Meeting Minutes (signed) - May 19, 2021 (16272 : Library Advisory Board - June 16, 2021) [rs. Wlliams will look into when donations can be resumed. Mrs. Franck stated that she has several boxes of books to donate. NEW BUSINESS. Dr. Hochschild requested to discuss visitors attending LAB meetings.. There was a public member at the April meeting who had dialogues which delayed the business needing to be discussed at the meeting.. She suggested adding a second public comments item to the agenda to allow any public members the opportunity to discuss their concerns at the end ol the meeting.. Discussion ensued and it was determined for the LAB Chair to welcome any public members and make a statement at the beginning ofthe meeting regarding the procedure for public comments.. Dr. Hochschild stated that she will bring a draft statement to the next meeting.. Ms. Williams shared the Parks & Recreation website to show members their Advisory Board page.. Llembers also discussed possibly adding a public petitions item in the event someone from the public had something to bring to the LAB'S attention for action to be taken. DIRECTOR'S REPORT'l) Staffing Update. l\,Is. Williams reported that two new employees were hired since the last meeting.. Two part-time Library Assistants began at the Naples Regional and South Regional locations.. Afull-time candidate forthe East Naples Branch Library is pending with HR.. A full-time position at Naples Regional is pending to post on Friday.. The part-time Library Assistant in the Children's Department at Headquarters has taken a position with the Procurement Department.. Hours at the lmmokalee Branch Library will not be expanded until the full-time position has been filled.. Ms. Wlliams will not be pursuing filling the temporary staff positions at this time. 2) Capital Projects Update. Ms. Vvilliams shared a PowerPoint presentation on the lmmokalee parking lot.. This item was presented at Tuesday's BCC meeting, and the contract was awarded to Bonness, lnc. Purchase orders will be generated to get this project started.. The totalcost of the project is $267,623. The Library's portion is $64,710.. The scope of work for this pro.iect includes the parking lot, entrances, stormwater management and ADA compliance.. The project may be completed before Christmas.. Since there is critical infrastructure, the project will need to be done in phases.. Part of the parking lot will be completed once the CAT transit station is built.. She added that the Marco lsland Branch Library reopened yesterday after having been tented for termites.. Headquarters Library is currently having its A/C wiring and thermostats replaced.. Ms. Wlliams will be creating a PowerPoint presentation for Naples Regional Library's HVAC system. The Library is waiting to receive notification that the new chiller is loaded on the truck.. The Naples Regional Library will be closed beginning in mid-June/beginning of Juty.. The Genealogy materials have been removed from Naples Regional and are at the East Naples Branch Library. 4 28.A.3 Packet Pg. 420 Attachment: LAB Meeting Minutes (signed) - May 19, 2021 (16272 : Library Advisory Board - June 16, 2021) The contractors for the project will need to maintain and monitor the air flow at Naples Regional to ensure the well-being of Library materials. The project will be done in phases: Phase 1 = Rees Room and main east and west hallways; Phase 2 = Back offices; Phases 3 & 4 = Larger reading areas. ADJOURNMENT There being no further business to come before the Library Advisory Board, the meeting was adjourned at 1 1 .40 a.m. Ms. Williams will update LAB members as to the format of the Library Advisory Board meeting scheduled to be held on Wednesday, June 16, 2021 al the Headquarters Library, 2385 Orange Blossom Drive, Naples, FL 34109, (239) 252-7350. Ap roved by: Connie Bettinger, Chair Library Advisory Board 28.A.3 Packet Pg. 421 Attachment: LAB Meeting Minutes (signed) - May 19, 2021 (16272 : Library Advisory Board - June 16, 2021) Na ples, Florida, May L9,2O2t LET lT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date via hybrid in-person and video conference attendance at the Headquarters Library at 10:00 a.m. in order to hold their Annual Meetins. The following members were present: M EMBERS:Connie Bettinger - District 3, Chair Joan Hochschild - District 1, Vice-Chair Joy White - District 4, Secretary Carla Grieve - District 2 Marjorie H. Gagnon - District 5 ALSO PRESENT: Tanya Williams, Library Director Karen Tibbetts, Admlnistrative Assistant NOMINATIONS AND ELECTION OF OFFICERS The main purpose ofthis meeting was to select new officers for the coming year. Ms. Bettinger opened the nominations. Mrs. Grieve moved, seconded by Ms. White and carried unanimously to re-elect Ms. Bettinger as Chair. Ms. White moved, seconded by Mrs. Grieve and carried unanimously to re-elect Dr. Hochschild as Vice- Chairman. Mrs. Gagnon moved, seconded by Dr. Hochschild to re-elect Ms. White as Secretary. OTHER BUSINESS - None ADJOURNMENT There being no further business to come before the Library Advisory Board, Ms. Bettinger moved, seconded by Dr. Hochschild and carried unanimously, that the meeting be adjourned at 10:05 a.m. Approved by: Connie Bettinger, Chair Library Advisory Board 28.A.4 Packet Pg. 422 Attachment: LAB Annual Meeting Minutes (signed) - May 19, 2021 (16272 : Library Advisory Board - June 16, 2021)