Agenda 07/13/2021 Item #16D17 (Agreement w/Tidal Basin Government Consulting)07/13/2021
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairperson to sign an agreement between Tidal
Basin Government Consulting, LLC, acting as a repository of grant recipient information, and
Collier County for the purpose of data sharing between the State of Florida Department of
Children and Families “OUR Florida” program and the U.S. Treasury Emergency Rental
Assistance program administered by Collier County to assure no duplication of benefits.
OBJECTIVE: To provide grant funding to Collier County residents unable to pay rent and utilities due
to the impacts of the COVID-19 pandemic and prevent duplication of such benefits.
CONSIDERATIONS: On January 26, 2021, Agenda Item #16D7, and June 8, 2021, Agenda Item #16D1
the Board of County Commissioners (Board) accepted the U.S. Department of Treasury Emergency
Rental Assistance Grant Award. This program provides rental and utility assistance for residents of Collier
County whose income qualifies and continue to experience a financial hardship due to COVID-19.
The Florida Department of Children and Families (DCF) has contracted with Tidal Basin Government
Consulting LLC (Tidal Basin) to administer the funds received by the State of Florida under the U.S.
Treasury Emergency Rental Assistance Program (ERAP) established by Section 501(a) of Division N of
the Consolidated Appropriations, Act, 2021 Pub. L. No. 116-260. Tidal Basin is administering ERAP
under the title of “OUR Florida”. The program was established to assist eligible clients that are una ble to
pay rent or/utility bills due to the COVID-19 public health emergency. The DCF program is offered to
residents of all sixty-seven (67) counties in Florida. It is important that local jurisdictions that also
received direct ERAP allocations and where applicable, other federal funds for emergency rental
assistance to run programs, locally coordinate closely with the State “OUR Florida” program to identify
and prevent duplicative payments, known as duplication of benefits. To avoid this a data-sharing
agreement is necessary to ensure full compliance. This is a non-monetary agreement.
Tidal Basin is seeking to enter into a Data Sharing Agreement (DSA) with Collier County. As DCF has
contracted with Tidal Basin for the administration of the “OUR Florida” program, DCF will not be
entering into DSA’s for this purpose but is requiring its vendor do to so on behalf of the State. The
proposed agreement is to establish the terms and conditions by which the Tidal Basin and Collier County
agree to exchange data regarding the individual(s) who have received ERAP benefits. This data sharing is
a process for taking categorical data elements structured under a source database and mapping them to a
target database so that the target data is an accurate representation of the source data.
The Information Technology (IT) Division of Collier County approved the ERA Data Sharing Agreement
on June 28, 2021, as presented by Tidal Basin.
FISCAL IMPACT: The proposed action has no Fiscal impact.
LEGAL CONSIDERATIONS: This item has been approved for form and legality and requires a
majority vote for Board approval. -JAB
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
item.
RECOMMENDATION: To approve and authorize the Chairperson to sign an agreement between Tidal
Basin Government Consulting, LLC, acting as a repository of recipient information, and Collier County
for the purpose of data sharing between the State of Florida Department of Children and Families “OUR
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07/13/2021
Florida” program and the U.S. Treasury Emergency Rental Assistance program administered by Collier
County to assure no duplication of benefits.
Prepared By: Lisa N. Carr, Senior Grants Coordinator, Community and Human Services Division
ATTACHMENT(S)
1. Agreement (PDF)
2. DCF and Tidal Basin DSA Letter (PDF)
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07/13/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.17
Doc ID: 16399
Item Summary: Recommendation to approve and authorize the Chairperson to sign an agreement
between Tidal Basin Government Consulting, LLC, acting as a repository of grant recipient information,
and Collier County for the purpose of data sharing between the State of Florida Department of Children
and Families “OUR Florida” program and the U.S. Treasury Emergency Rental Assistance program
administered by Collier County to assure no duplication of benefits.
Meeting Date: 07/13/2021
Prepared by:
Title: Grants Coordinator – Community & Human Services
Name: Lisa Carr
06/29/2021 3:53 PM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
06/29/2021 3:53 PM
Approved By:
Review:
Community & Human Services Jacob LaRow Additional Reviewer Completed 06/29/2021 4:58 PM
Operations & Veteran Services Kimberley Grant Additional Reviewer Completed 06/29/2021 6:44 PM
Community & Human Services Kristi Sonntag CHS Review Completed 06/30/2021 12:17 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 06/30/2021 2:25 PM
Public Services Department Todd Henry Public Services Department Completed 06/30/2021 4:01 PM
Grants Erica Robinson Level 2 Grants Review Completed 07/01/2021 12:03 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 07/01/2021 4:27 PM
Public Services Department Dan Rodriguez PSD Department Head Completed 07/06/2021 8:48 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 07/06/2021 8:56 AM
Grants Therese Stanley Additional Reviewer Completed 07/06/2021 9:13 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 07/06/2021 10:16 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 07/06/2021 12:35 PM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 07/06/2021 3:22 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 07/13/2021 9:00 AM
16.D.17
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16.D.17.aPacket Pg. 1988Attachment: Agreement (16399 : ERAP-Tidal Basin Data Share Agreement)
16.D.17.aPacket Pg. 1989Attachment: Agreement (16399 : ERAP-Tidal Basin Data Share Agreement)
16.D.17.aPacket Pg. 1990Attachment: Agreement (16399 : ERAP-Tidal Basin Data Share Agreement)
16.D.17.aPacket Pg. 1991Attachment: Agreement (16399 : ERAP-Tidal Basin Data Share Agreement)
16.D.17.aPacket Pg. 1992Attachment: Agreement (16399 : ERAP-Tidal Basin Data Share Agreement)
16.D.17.aPacket Pg. 1993Attachment: Agreement (16399 : ERAP-Tidal Basin Data Share Agreement)
16.D.17.aPacket Pg. 1994Attachment: Agreement (16399 : ERAP-Tidal Basin Data Share Agreement)
2415 North Monroe Street, Suite 400, Tallahassee, Florida 32303-4190
Mission: Work in Partnership with Local Communities to Protect the Vulnerable, Promote Strong and
Economically Self-Sufficient Families, and Advance Personal and Family Recovery and Resiliency
Ron DeSantis
Governor
Shevaun L. Harris
Secretary
State of Florida
Department of Children and Families
June 1, 2021
To Fellow Recipients of the Emergency Rental Assistance Program:
The Department of Children and Families has contracted with Tidal Basin to administer the
funds received by Florida under the Emergency Rental Assistance Program established by
Section 501(a) of Division N of the Consolidated Appropriations Act, 2021, Pub. L. No. 116-260.
Tidal Basin is administering the Emergency Rental Assistance Program under the title of “OUR
Florida.”
Tidal Basin is tasked to comply with all federal regulations relating to the Emergency Rental
Assistance Program, which includes ensuring applicants do not received duplication of
assistance. Tidal Basin’s project plan to comply with the non-duplication of assistance is to enter
into Data Sharing Agreements (DSA) with all entities who received direct allocation of
Emergency Rental Assistance from the United States Department of the Treasury. As DCF has
contracted with Tidal Basin for administration of this program, DCF will not be entering into
DSA’s for this purpose but is requiring its vendor do to so on behalf of the state. Additionally,
Tidal Basin is the repository of recipients’ information of the Our Florida program which your
programs may require. Requests for such information should be directed to Jason Field, Tidal
Basin, jfield@tidalbasin.rphc.com.
Please work with Tidal Basin to enter into a DSA to ensure federal requirements are met on
behalf of the local and state ERA programs.
If there are any concerns with Tidal Basin’s operation of the Our Florida program, you may
reach out to Michael Williams, Director of Special Projects, Florida Department of Children and
Families, at 850-717-4767, or Michael.Williams1@myflfamilies.com.
Sincerely,
Michael Williams
Director of Special Projects
Office of Economic Self-Sufficiency
Department of Children and Families
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Packet Pg. 1995 Attachment: DCF and Tidal Basin DSA Letter (16399 : ERAP-Tidal Basin Data Share Agreement)