Agenda 07/13/2021 Item #16C12 (Change Order #1 to Agreement #19-7592)07/13/2021
EXECUTIVE SUMMARY
Recommendation to approve Change Order #1 to Purchase Order No. 4500209955, “Buildings
C1/C2 Reliable Upgrades” issued under Agreement No. 19-7592, Building Automation Energy
Management Services, from Juice Technologies, Inc. d/b/a Plug Smart (“Plug Smart”), in the
amount of $98,157.75 (Project No. 50221).
OBJECTIVE: To replace the existing proprietary N2 Johnson Controls Metasys Building Management
System for the HVAC systems at Buildings C1/C2 Tax Collector / Procurement with new BAC net open
protocol Reliable Controls.
CONSIDERATIONS: BACnet is a communication protocol for Building Automation and Control
networks designed to allow communication of building automation and control systems that meet ANSI
and ISO standards. On December 2, 2020, the Infrastructure Surtax Citizen Oversight Committee
approved the Reliable Building Automation Upgrades, which includes the replacement of the N2 Johnson
Controls Metasys Building Management System.
The Board approved multi-contractor (Primary/Secondary) Agreement No. 19-7592, the Building
Automation Energy Management Services, on April 28, 2020 (Agenda No. 16.C.9). Facilities
Management Division received a lump sum quote from Plug Smart, Primary Contractor, to perform the
Reliable Controls Upgrades in buildings C1/C2, in the amount of $149,400.00, on March 5, 2021. Using
industry standards of square footage and consistent with the equipment identified in the County’s request
for quotes, staff determined Plug Smart’s quote to perform the work to be fair and reasonable. Thereafter,
staff issued Purchase Order No. 4500209955 to Plug Smart on March 17, 2021.
After commencement of the work, staff discovered that the Johnson Controls International replacement
equipment list did not include all the equipment in the buildings requiring upgrades. Plug Smart notified
staff of the shortages and provided a proposal in the amount of $98,157.75 on June 9, 2021, to address the
deficiencies. Staff evaluated the quote and determined Plug Smart’s quote to be fa ir and reasonable.
Thereafter Staff is seeking the Board’s approval of Change Order #1, which is greater than ten percent
(+66%) of the original Purchase Order amount. Finally, because the aggregate amount of the Purchase
Order (subject to the Board’s approval) will exceed $200,000, Payment and Performance Bonds, as
required by Section 22.A. of the Agreement, have been obtained from Plug Smart and are attached to the
proposed Change Order.
FISCAL IMPACT: Funding in the amount of $98,157.75 is available in Infrastructure Sales Tax Fund
(318), under the Reliable Building Automation System Upgrades Project No. 50221. Source of funding is
surtax.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this
action.
RECOMMENDATION: To approve Change Order #1 to Purchase Order No. 4500209955, “Buildings
C1/C2 Reliable Upgrades” issued under Agreement No. 19-7592, Building Automation Energy
Management Services, from Juice Technologies, Inc. d/b/a Plug Smart (“Plug Smart”), in the amount of
$98,157.75.
Prepared by: John McCormick, PE, Senior Project Manager, Facilities Management Division.
16.C.12
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07/13/2021
ATTACHMENT(S)
1. 19-7592 Change Order #1 (PDF)
2. 19-7592 Juice Technologies_Contract (PDF)
3. 19-7592 JuiceTech.-dba-PlugSmart_Amendt#1_FullyExecuted (PDF)
4. Checklist Reliable Building Automation Upgrades Project Validated - 12_02_2020 Signed
(PDF)
16.C.12
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07/13/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.12
Doc ID: 16329
Item Summary: Recommendation to approve Change Order #1 to Purchase Order No.
4500209955, “Buildings C1/C2 Reliable Upgrades” issued under Agreement No. 19-7592, Building
Automation Energy Management Services, from Juice Technologies, Inc. d/b/a Plug Smart (“Plug
Smart”), in the amount of $98,157.75 (Project No. 50221).
Meeting Date: 07/13/2021
Prepared by:
Title: – Facilities Management
Name: Tim Rygiel
06/21/2021 12:25 PM
Submitted by:
Title: Director - Facilities Management – Facilities Management
Name: Damon Grant
06/21/2021 12:25 PM
Approved By:
Review:
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 06/21/2021 2:23 PM
Procurement Services Drew Cody Level 1 Purchasing Gatekeeper Skipped 06/21/2021 2:33 PM
Public Utilities Operations Support Drew Cody Additional Reviewer Skipped 06/21/2021 2:44 PM
Facilities Management Damon Grant Director - Facilities Completed 06/21/2021 5:00 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 06/22/2021 9:50 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 06/22/2021 9:56 AM
Procurement Services Sue Zimmerman Additional Reviewer Completed 06/22/2021 2:22 PM
Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 06/22/2021 3:29 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 06/23/2021 10:44 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 06/23/2021 2:57 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 06/24/2021 8:23 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/24/2021 4:13 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 06/28/2021 6:15 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 07/03/2021 1:43 PM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 07/06/2021 10:55 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 07/13/2021 9:00 AM
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Packet Pg. 1304 Attachment: 19-7592 Change Order #1 (16329 : C1/C2 Change Order)
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16.C.12.bPacket Pg. 1320Attachment: 19-7592 Juice Technologies_Contract (16329 : C1/C2 Change Order)
16.C.12.bPacket Pg. 1321Attachment: 19-7592 Juice Technologies_Contract (16329 : C1/C2 Change Order)
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16.C.12.bPacket Pg. 1359Attachment: 19-7592 Juice Technologies_Contract (16329 : C1/C2 Change Order)
DocuSign Envelope ID: D218EE4B-78DC-4E51-93C9-6EF248A82A0B16.C.12.cPacket Pg. 1360Attachment: 19-7592 JuiceTech.-dba-PlugSmart_Amendt#1_FullyExecuted (16329 : C1/C2 Change Order)
DocuSign Envelope ID: D218EE4B-78DC-4E51-93C9-6EF248A82A0B4/23/2021Sally Ashkar16.C.12.cPacket Pg. 1361Attachment: 19-7592 JuiceTech.-dba-PlugSmart_Amendt#1_FullyExecuted (16329 : C1/C2 Change Order)
DocuSign Envelope ID: D218EE4B-78DC-4E51-93C9-6EF248A82A0B16.C.12.cPacket Pg. 1362Attachment: 19-7592 JuiceTech.-dba-PlugSmart_Amendt#1_FullyExecuted (16329 : C1/C2 Change Order)
16.C.12.dPacket Pg. 1363Attachment: Checklist Reliable Building Automation Upgrades Project Validated - 12_02_2020 Signed (16329 : C1/C2 Change Order)