Agenda 07/13/2021 Item #11D (Increase P.O #4500204651)07/13/2021
EXECUTIVE SUMMARY
Recommendation to increase Purchase Order No. 4500204651 issued to Q. Grady Minor &
Associates, P.A., in the amount of $5,427,219.00, for the "Palm River Public Utilities Renewal
Project," Tasks 2 and 3 of Agreement No. 19-7593, which is within the Board’s previously
approved not to exceed contract amount for Projects 70257 and 60234, and authorize the necessary
budget amendments.
OBJECTIVE: To provide engineering services to renew aging water, wastewater, irrigation quality
water and stormwater assets and install new sidewalks in the Palm River neighborhood.
CONSIDERATION: The proposed scope of work under Project Number 70257, “Palm River Public
Utilities Renewal,” is consistent with the FY 2021 Budget approved by the Board on September 17, 2020.
The proposed scope of work under Project Number 60234, “Palm River Stormwater Improvements,” is
consistent with the Stormwater Five-year Work Program of the 2020 Stormwater Management Annual
Update Inventory Review (AUIR) / Capital Improvement Element (CIE) approved by the Board on
November 10, 2020, and with the goals, objectives and policies of the Conservation and Coastal
Management Element and the Stormwater Management Sub-Element of the Growth Management Plan.
On June 23, 2020 (Agenda Item 11.E), the Board awarded Agreement No. 19-7593 (the “Agreement”) to
Q. Grady Minor & Associates, P.A. for the "Palm River Utility Improvements," and authorized staff to
issue an initial purchase order to complete “Task 1: Preliminary Engineering.” That work included the
review and collection of field data to develop a phasing construction plan for the entire Palm River
neighborhood, except the Horse Creek Estates, Quail Crossing, Candlewood, and Sawgrass communities.
Those communities were not included in the scope of work because they were constructed later using
longer lasting PVC materials.
With the completion of Task 1: “Preliminary Engineering,” staff developed a phasing construction plan in
coordination with the Palm River communities. The construction plan divides the neighborhood into 10
construction Areas. (See Attachment 1, Project Phasing Map). This phasing plan will be the basis of the
final design.
The Agreement included predetermined not to exceed engineering costs for the subsequent performance
of Tasks 2 and 3 totaling $6,977,985.10 and the Executive Summary submitted when it was approved
stated the need to return to the Board for approval to increase the Purchase Order when those tasks were
ready to proceed. Task 2 includes the final design, permitting, bidding and public relations services for
the proposed potable water, wastewater, stormwater, irrigation quality water, sidewalks, and IT fiber
conduit within the Palm River neighborhood. Task 3 will provide services during construction and will
be phased according to the approved construction phasing plan in Task 1. On June 4, 2021, the engineer
of record, Q Grady Minor & Associates, P.A., (the “EOR”), provided a proposal (See Attachment 2,
Proposal) for Areas 1 through 7. The cost to complete engineering Tasks 2 and 3 in Areas 1 through 7 is
$5,427,219.00. The remaining future cost to complete Tasks 2 and 3 in Areas 8 through 10 will be
$1,550,766.10, which additional cost will keep the total expenditure within the not to exceed am ount
under the Board approved Agreement.
The EOR will start design for Areas 1 and 2, prepare bidding documents and then construction will
commence in these two areas. Once the construction is underway, the EOR will provide construction
administration services in these areas and will initiate final design for the next area(s).
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07/13/2021
As with this request, Tasks 2 and 3 for Areas 8 thru 10 will require future Board approval and purchase
order modification. The table below shows the status of each task:
Task Engineering Task Description June 23, 2020, 11.
E
This Agenda Item Future Agenda
Item
1 Preliminary Engineering $743,542.50
2 Areas 1 - 7 $2,902,956.00
Areas 8 - 10 $829,512.45
3 Areas 1 - 7 $2,524,263.00
Areas 8 - 10 $721,253.65
Sub-Totals $743,542.50 $5,427,219.00 $1,550,766.10
Agreement Total $7,721,527.60
On June 2, 2021, County staff met with representatives from Palm River neighborhood associations. The
meeting was to gather general comments and concerns from the residents and to discuss construction
sequencing. The comments from this meeting will be incorporated into the final design and construction
activities.
FISCAL IMPACT: Funding is available in the Fiscal Year 2021 capital budget approved by the Board
on September 17, 2020, Project numbers 70257, and 60234. The sources for funding are Water User
Fees, Fund 412, Wastewater User Fees, Fund 414, and Stormwater Bond, Fund 327. There is no change
in operating costs due to the proposed engineering services. The table below shows the allocated funding
source breakdown between Funds 327, 412, and 414 in the total amount of $5,427,219 to support Tasks 2
and 3 of areas 1 through 7 for the Palm River Improvements:
FUNDING SOURCE AMOUNT
Stormwater Bond Fund (327) $1,397,586.31
Water Capital Fund (412) $1,354,338.55
Wastewater Capital Fund (414) $2,675,294.14
Total $5,427,219.00
The following budget amendments are being requested for this project:
FUNDING SOURCE AMOUNT
Stormwater Bond Fund (327) $1,397,586.31
Water Capital Fund (412) $225,000.00
Wastewater Capital Fund (414) $680,000.00
Total $2,302,586.31
Construction of areas 1 through 7 is anticipated to start in Summer 2022 and be completed in 2028, based
on an estimated construction rate of two miles per 15 months.
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
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07/13/2021
RECOMMENDATION: Recommendation to increase Purchase Order No 4500204651 issued to Q.
Grady Minor & Associates, P.A. in the amount of $5,427,219.00 for the "Palm River Public Utilities
Renewal Project" Tasks 2 and 3 of Agreement No. 19-7593, Projects 70257 and 60234, and authorize the
necessary budget amendments.
Prepared By: Diana C. Dueri, Senior Project Manager, Public Utilities Engineering and Project
Management Division
ATTACHMENT(S)
1. Attachment 1 - Phasing (PDF)
2. Attachment 2 - Proposal (PDF)
3. Attachment 3 - Palm River Eng Presentation (PDF)
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07/13/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.D
Doc ID: 16195
Item Summary: Recommendation to increase Purchase Order No. 4500204651 issued to Q.
Grady Minor & Associates in the amount of $5,427,219.00 for the "Palm River Public Utilities Renewal
Project", Tasks 2 and 3 of Agreement 19-7523, Projects 70257 and 60234; and authorize the necessary
budget amendments. (Tom Chmelik, Public Utilities Engineering and Project Management Division
Director)
Meeting Date: 07/13/2021
Prepared by:
Title: Project Manager – Public Utilities Planning and Project Management
Name: Diana Dueri
06/11/2021 9:09 AM
Submitted by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
06/11/2021 9:09 AM
Approved By:
Review:
Water Pamela Libby Additional Reviewer Completed 06/11/2021 9:12 AM
Wastewater Steve Nagy Additional Reviewer Completed 06/11/2021 9:13 AM
Public Utilities Planning and Project Management Benjamin Bullert Additional Reviewer Completed 06/11/2021 9:15 AM
Public Utilities Planning and Project Management Daniel Roman Additional Reviewer Completed 06/11/2021 9:23 AM
Growth Management Department Lisa Taylor Additional Reviewer Completed 06/11/2021 9:53 AM
Public Utilities Planning and Project Management Tom Chmelik Additional Reviewer Completed 06/11/2021 10:22 AM
Water Steve Messner Additional Reviewer Completed 06/11/2021 10:24 AM
Wastewater Steve Messner Additional Reviewer Completed 06/11/2021 10:24 AM
Capital Project Planning, Impact Fees, and Program Management Liz Gosselin Additional Reviewer Completed 06/11/2021 10:49 AM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 06/11/2021 10:59 AM
Procurement Services Caroline Blevins Level 1 Purchasing Gatekeeper Completed 06/11/2021 11:08 AM
Capital Project Planning, Impact Fees, and Program Management Danette Kinaszczuk Additional Reviewer Completed 06/11/2021 2:55 PM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 06/11/2021 3:39 PM
Public Utilities Operations Support Tara Castillo Additional Reviewer Completed 06/14/2021 9:41 AM
Procurement Services Sue Zimmerman Additional Reviewer Completed 06/14/2021 11:40 AM
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07/13/2021
Procurement Services Catherine Bigelow Additional Reviewer Completed 06/15/2021 10:32 AM
Capital Project Planning, Impact Fees, and Program Management Gerald Kurtz Additional Reviewer Completed 06/15/2021 12:58 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 06/16/2021 11:37 AM
Public Transit & Neighborhood Enhancement Dan Schumacher Additional Reviewer Completed 06/18/2021 12:54 PM
Public Utilities Operations Support Jennifer Morse Additional Reviewer Completed 06/21/2021 10:43 AM
Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 06/21/2021 11:28 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 06/21/2021 11:57 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 06/22/2021 9:21 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 06/22/2021 1:34 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/23/2021 2:42 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 06/28/2021 6:30 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 07/04/2021 12:40 PM
County Manager's Office Mark Isackson Level 4 County Manager Review Completed 07/06/2021 8:20 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 07/13/2021 9:00 AM
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Palm River CanalAREA 1 AREA 2
AREA 3
AREA 4
AREA 5
AREA 6
AREA 7
AREA 8
AREA 9
AREA 10
Cypress WAY EImm ok ale e R D
Piper BLVD
Viking WAY
Palm River BLVDCrown DRPalm View DRCypress WAY WS harw ood D R
Flame Vine DRAirport RD NCoral Vine DRFairway CIR Golfview DRPom pan o D R
Saddlebrook LNWestwood DRCocohatchee BLVD Old Tamiami TRLO akw o o d C T
Oakwood DREastwood DRJul
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Fe DRPalm River BLVDPalm View DRCollier County Board of County CommissionersPalm River Utilities RenewalProject Phasing Plan
Q. Grady Minor & Associates, P.A.3800 Via Del ReyBonita Springs, FL 34134239.947.1144
MARCH 2021 0 0.075 0.15 0.225 0.30.0375
Miles
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Packet Pg. 190 Attachment: Attachment 1 - Phasing (16195 : Palm River PUR Engineering Services for Areas 1 through 7)
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June 4, 2021
Ms. Diana C. Dueri, PMP
Senior Project Manager
Collier County Public Utilities
Engineering & Project Management Division
3339 Tamiami Trail East, Suite 303
Naples, FL 34112-5361
RE Proposal for Professional Services
Design and Construction Administration Areas 1 through 7
Palm River Public Utilities Renewal
Dear Ms. Dueri:
Q. Grady Minor & Associates, P.A. (GradyMinor) is pleased to provide Collier County (County) this
proposal for the design, permitting, bidding, project management, and construction administration for
potable water, wastewater, irrigation quality water, stormwater management infrastructure, sidewalk, and
IT (fiber conduit) systems improvements for Areas 1 through 7 of the Palm River Public Utilities
Improvement Project (Project).
As understood, Collier County Engineering and Project Management Division (EPMD) of the Public
Utilities Department (PUD) has program areas funded annually for the evaluation and upgrading of the
Water and Wastewater Systems. Because of the age and condition of the Public Utilities infrastructure in
Palm River Neighborhood, a program has been established to systematically replace existing aging water
and wastewater systems and adding additional wastewater piping. The Stormwater Management (SWM)
and Transportation Planning sections of the Growth Management Department (GMD) have joined with the
Public Utilities Department’s infrastructure renewal projects to deliver a complete infrastructure
replacement project. To minimize construction related impacts to the neighborhood, potable water,
wastewater, irrigation quality water, stormwater management infrastructure, sidewalk, and IT (fiber conduit)
will be performed concurrently.
We propose the following Scope of Services for this project:
Task 2 – FINAL DESIGN, PERMITTING, & BIDDING AREAS 1 THROUGH 7
a. Linear Utility Improvements Design, Permitting, & Bidding:
This task includes performing the infrastructure identification, design, permitting, bidding, project
management, public relations, project coordination and meetings for the proposed potable water,
wastewater, irrigation quality water, stormwater management infrastructure, sidewalk, and IT (fiber
conduit) systems improvements within Areas 1 through 7 of the Palm River Public Utilities
Improvement Project, a linear distance of approximately 7 miles. The services for the improvements
will be phased per the agreed upon Project Phasing Plan. Each phase will include separate
infrastructure identification, design, permitting, bidding, project management, public relations, project
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Packet Pg. 191 Attachment: Attachment 2 - Proposal (16195 : Palm River PUR Engineering Services for Areas 1 through 7)
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coordination and meetings that will allow for standalone or combined Contract Documents complete
with drawings (plan and profile) and specification.
Linear Utility Improvements Infrastructure Identification:
Infrastructure Identification will include an Engineering Survey within Areas 1 through 7 of the Palm
River Public Utilities Improvement Project, a linear distance of approximately 7 miles. The
Engineering Surveys will generally include the following:
• Identify Right-of-Way (ROW) limits and extending 10 feet beyond the ROW line, if
required; platted property corners, edge of pavement, driveways (size and material of
construction), sidewalks, fences, vegetation, significant improvements in the ROW,
culverts, storm structures, and storm outfalls (with size, material and invert depths), sanitary
sewer structures (invert depths), visible above ground utility features (including flow meters
and backflow assemblies), and topographic data.
• Set survey control and benchmarks to be utilized during the construction of the
improvements.
• The vertical datum shall be determined by the County prior to beginning this task.
• Perform a project walk through to ensure existing conditions are accurately depicted in the
survey
• Complete property assessments for every property within the project limits.
Linear Utility Improvements Design:
The design for each phase of the Project (within Areas 1 through 7) will result in the preparation of
engineering drawings and technical specifications, which will be submitted to the County for
review at 60, 90, and 100 percent completion levels. The 60 percent submittal will generally
include: drawings (plan and profile view) with survey and topographic information, existing utility
locations, the proposed improvements, applicable details, draft technical specifications and an
opinion of probable construction costs. The 90 percent submittal will generally include: updated
engineering drawings and technical specifications incorporating the comments received for the
County on the 60 percent submittal and an updated opinion of costs. The 100 percent submittal
will generally include: final updated engineering drawings and technical specifications
incorporating the comments received for the County on the 90 percent submittal and an updated
opinion of costs. Review meetings shall be held with the County following submittal at each
completion stage for each phase.
During the linear design phase of services, GradyMinor will:
• Perform the Quality Control/Quality Assurance prior to submission of each design
submittal (60, 90 and 100 percent) including a review of design documents (drawings and
specifications), technical calculations, constructability; conformance with engineering
standards; conflicts with existing and/or proposed facilities and related factors.
• Provide public relation services as requested by County’s PM. These may include
additional meetings with the County, presentation document preparation (narratives and
exhibits), graphic support, meetings with residents, key stakeholders, neighborhood
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Packet Pg. 192 Attachment: Attachment 2 - Proposal (16195 : Palm River PUR Engineering Services for Areas 1 through 7)
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associations, County Utility Staff, County Stormwater Staff, etc.
• Monitoring of project design phone line (provided by Collier County).
• Keep the County informed on the project progress.
• Attend and assist County staff with progress meetings.
• Provide progress updates and status of phases of the project that are being executed at the
time of the meeting.
• Prepare and distribute progress meeting agendas within three days of the meeting.
• Take and distribute meeting minutes within three days of the meeting.
• Incorporate County direction/decisions made at the meeting into the Contract Documents
as applicable.
Linear Soft Dig Investigation
• Perform 240 hours of ground penetrating radar (GPR) to determine the horizontal location
of the existing utilities within the project area.
• Meet with PUD staff to review the proposed soft dig locations and once agreed upon,
provide an exhibit depicting the soft dig locations.
• Meet with PUD Staff on-site to review procedures to complete the soft dig investigations.
• Perform eighty (80) soft digs on existing utilities within non-paved regions of the project
area to determine, if possible, the horizontal and vertical location of existing utility pipe,
type of utility pipe, size of utility pipe, utility pipe material and condition of existing pipe
material. Sunshine One Call will be contacted for utility locates for the soft digs. Soft dig
investigations shall be performed using an air/vacuum system that will keep the disturbance
to a minimum and shall not damage existing facilities.
• Field mark existing utilities found either by wooden lathes or by marking on the pavement
(nail & paint).
• Excavation holes in non-paved regions will be restored to a condition as equal to or better
than the original condition.
Linear Utility Improvements Permitting:
As part of this Task, GradyMinor will prepare the required permitting application packages, submit
the application packages, and respond to agency request for additional information for Areas 1
through 7 of the Palm River Public Utilities Improvement Project (the master dewatering permit will
be applied for the entire project). It is anticipated that the permit application packages will be submitted
to the appropriate agencies at the 90 percent design phase of the Project, as applicable. The following
permits are anticipated to be required for the Project:
• Florida Department of Environmental Protection (FDEP) drinking water and wastewater
permits, submitted for each phase of the Project separately;
• A Master Individual Dewatering Permit (per 40E-C F.A.C.) from the South Florida Water
Management District (SFWMD) for the entire Project;
• Minor modification permit and dewatering letter modification from the SFWMD for each
phase of the Project separately;
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• A Collier County ROW permit for each phase of the Project separately;
Collier County permitting fees will be paid for by Collier County. Non-Collier County Permitting fees
will be paid for by GradyMinor and reimbursed by Collier County.
Linear Utility Improvements Bidding:
Upon authorization, GradyMinor shall perform the following Bidding related services for each
phase (within Areas 1 through 7) of the proposed linear improvements:
• Provide the County an electronic copy of the bid documents to include a bid form, drawings,
and technical specifications in PDF format for incorporation with the County’s bidding and
contract documents for bidding purposes for each phase of the Project.
• Attend a Pre-Bid Meeting.
• Respond to questions and prepare addenda as required to interpret, clarify or expand the
bidding documents.
• Consult with and advise the County as to the acceptability of subcontractors and other
persons and organizations proposed by the prime contractor (Contractor).
• Consult with and advise the County as to the acceptability of substitute materials and
equipment proposed by the Contractor when substitution prior to the award of contracts is
allowed by the bidding documents.
• Evaluate bids and make recommendation of the award for each phase of the Project.
• Following award of each phase of the Project, prepare a set of conformed documents
incorporating changes made during bidding through addenda and contract documents
executed by the County and Contractor.
b. Wastewater Pump Station Refurbishment Design, Permitting, and Bidding (Areas 1 through
7):
This task includes performing the infrastructure identification, design, permitting, bidding, project
management, public relations, project coordination and meetings for the refurbishment of five (5)
Collier County owned and maintain Pump Stations (PS) within the Palm River Public Utilities
Improvement Project area. The services for the improvements will be phased per the agreed upon
Project Phasing Plan. Each phase will include separate infrastructure identification, design,
permitting, bidding, project management, public relations, project coordination and meetings and will
result in standalone Contract Documents complete with drawings (plan and profile) and
specification.
Wastewater Pump Station Refurbishment Infrastructure Identification:
Infrastructure Identification will include an Engineering Survey (a total of 5) performed separately
for each PS refurbished of the Project. The Engineering Surveys will generally include the
following:
• Field data collection will include confirming the location of wetwell, valve vault size depth
and layout of lift station, piping, control panels, adjacent roadways and medians adjacent
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collection and force main piping, electrical, immediate upstream gravity sewer manhole,
topography, and other associated data needed to complete design.
• Set survey control and benchmarks to be utilized during the construction of the
improvements.
• The vertical datum shall be determined by the County prior to beginning this task.
• Confirm if a utility easement and access easement exists for each PS and i f necessary, create
a utility easement (legal description and sketch) for each PS;
Wastewater Pump Station Refurbishment Design:
The designs will allow for standalone or combined Contract Documents for each PS to be
refurbished, complete with drawings and specification that will be performed in accordance with
Collier County’s current Water-Sewer District Utilities Standards Manual including:
• Design the refurbishment of each PS.
• Electrical, monitoring, and automation (per Collier County Standards);
• Mechanical piping (per Collier County Standards);
• Site design including site access improvements (per Collier County Standards);
• Landscape Architectural renderings of the proposed improvements to depict the refurbished
PS site from four sides to provide a visual of what the site will look like from the vantage
point of the adjacent property owners.
• Landscape Architecture and irrigation design (per Collier County Standards).
The design for PS refurbishments will result in preparation of engineering drawings and technical
specifications, which will be submitted to the County for review at 60, 90, and 100 percent
completion levels. The 60 percent submittal will generally include: drawings (plan view) with
survey and topographic information, existing utility locations, the proposed improvements,
applicable details, draft of technical specifications and an opinion of probable construction costs.
The 90 percent submittal will generally include: updated engineering drawings (plan and profile)
and technical specifications incorporating the comments received for the County on the 60 percent
submittal and an updated opinion of costs. The 100 percent submittal will generally include: final
updated engineering drawings and technical specifications incorporating the comments received
for the County on the 90 percent submittal and an updated opinion of costs. Review meetings shall
be held with the County following submittal at each completion stage for each phase.
During the design phase of services, GradyMinor will:
• Perform the Quality Control/Quality Assurance prior to submission of each design
submittal (60, 90 and 100 percent) including a review of design documents (drawings and
specifications), technical calculations, constructability; conformance with engineering
standards; conflicts with existing and/or proposed facilities and related factors.
• Provide public relation services as requested by County’s PM. These may include
additional meetings with the County, presentation document preparation (narratives and
exhibits), graphic support, meetings with residents, key stakeholders, neighborhood
associations, County Utility Staff, etc.
• Monitoring of project design phone line (provided by Collier County).
• Keep the County informed on the project progress.
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• Attend and assist County staff with progress meetings.
• Provide progress updates and status of phases of the project that are being executed at the
time of the meeting.
• Prepare and distribute progress meeting agendas within three days of the meeting.
• Take and distribute meeting minutes within three days of the meeting.
• Incorporate County direction/decisions made at the meeting into the Contract Documents
as applicable.
Wastewater Pump Station Refurbishment Permitting:
As part of this Task, GradyMinor will prepare the required permitting application packages, submit
the application packages, and respond to agency request for additional information for the
refurbishment of five (5) Collier County owned and maintain PS within the Palm River Public
Utilities Improvement Project area. If necessary, separate permit application packages will be
submitted for each PS to be refurbished. For each refurbished PS the following permits are
anticipated:
• Collier County Insubstantial Change to a Site Improvement Plan;
• A Collier County ROW permit.
The applicable application packages will be submitted to the permitting agencies along with the
required support documentation (plans and specifications). If necessary, a pre-application meeting
will be held with Collier County ROW and Building Departments.
Collier County permitting fees will be paid for by Collier County. Non-Collier County Permitting fees
will be paid for by GradyMinor and reimbursed by Collier County.
Wastewater Pump Station Refurbishment Bidding:
Upon authorization, GradyMinor shall perform the following Bidding related services for each PS
refurbishment (a total of 5):
• Provide the County an electronic copy of the bid documents to include a bid form, drawings,
and technical specifications in PDF format for incorporation with the County’s bidding and
contract documents for bidding purposes for each phase of the Project.
• Attend a Pre-Bid Meeting.
• Respond to questions and prepare addenda to interpret, clarify the bidding documents.
• Consult with and advise the County as to the acceptability of subcontractors and other
persons and organizations proposed by the prime contractor (Contractor).
• Consult with and advise the County as to the acceptability of substitute materials and
equipment proposed by the Contractor when substitution prior to the award of contracts is
allowed by the bidding documents.
• Evaluate bids and make recommendation of the award for each phase of the Project.
• Following award of each phase of the Project, prepare a set of conformed documents
incorporating changes made during bidding through addenda and contract documents
executed by the County and Contractor.
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c. New Wastewater Pump Station Design, Permitting, and Bidding:
This task includes performing the infrastructure identification, design, permitting, bidding, project
management, public relations, project coordination and meetings for up to two (2) new Collier County
owned and maintain Pump Stations (PS) within the Palm River Public Utilities Improvement Project
area. The services for the improvements will be phased per the agreed upon Project Phasing and will
result in standalone or combined Contract Documents complete with drawings (plan and profile) and
specification.
New Wastewater Pump Station Infrastructure Identification:
Infrastructure Identification will include an Engineering Survey (up to 2) performed separately for
each PS new of the Project. The Engineering Surveys will generally include the following:
• GradyMinor will conduct an Engineering Survey of the proposed PS sites in order to gather
data pertinent to design and construction.
• Field data collection may include defining location of manholes, adjacent roadways and
medians, adjacent utility piping, electrical, trees, topography, and other associated data
needed to complete design.
• Perform necessary field work to pin property corners and establish property lines.
• Confirm if a utility easement and access easement exists for each PS site and if necessary,
create a utility easement (legal description and sketch) for each PS site (up to 2).
• Prepare boundary survey including metes and bounds legal description utilizing field
information, record data and aerial photography for each site (up to 2), as applicable.
• Set survey control and benchmarks to be utilized during the construction of the
improvements.
• The vertical datum shall be determined by the County prior to beginning this task.
New Wastewater Pump Station Design:
The designs will be standalone or combined Contract Documents for each new PS (up to 2), complete
with drawings and specification and will be performed in accordance with Collier County’s current
Water-Sewer District Utilities Standards Manual including:
• Design the new PS.
• Electrical, monitoring, and automation (per Collier County Standards);
• Mechanical piping (per Collier County Standards);
• Site design including site access improvements (per Collier County Standards);
• Landscape Architectural renderings of the proposed improvements to depict the proposed
PS site from four sides to provide a visual of what the site will look like from the vantage
point of the adjacent property owners.
• Landscape Architecture and irrigation design (per Collier County Standards).
The design for new PSs will result in preparation of engineering drawings and technical
specifications, which will be submitted to the County for review at 60, 90, and 100 percent
completion levels. The 60 percent submittal will generally include: drawings (plan view) with
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survey and topographic information, existing utility locations, the proposed improvements,
applicable details, draft of technical specifications and an opinion of probable construction costs.
The 90 percent submittal will generally include: updated engineering drawings (plan and profile)
and technical specifications incorporating the comments received for the County on the 60 percent
submittal and an updated opinion of costs. The 100 percent submittal will generally include: final
updated engineering drawings and technical specifications incorporating the comments received
for the County on the 90 percent submittal and an updated opinion of costs. Review meetings shall
be held with the County following submittal at each completion stage for each phase.
During the design phase of services, GradyMinor will:
• Perform the Quality Control/Quality Assurance prior to submission of each design
submittal (60, 90 and 100 percent) including a review of design documents (drawings and
specifications), technical calculations, constructability; conformance with engineering
standards; conflicts with existing and/or proposed facilities and related factors.
• Provide public relation services as requested by County’s PM. These may include
additional meetings with the County, presentation document preparation (narratives and
exhibits), graphic support, meetings with residents, key stakeholders, neighborhood
associations, County Utility Staff, etc.
• Monitoring of project design phone line (provided by Collier County).
• Keep the County informed on the project progress.
• Attend and assist County staff with progress meetings.
• Provide progress updates and status of phases of the project that are being executed at the
time of the meeting.
• Prepare and distribute progress meeting agendas within three days of the meeting.
• Take and distribute meeting minutes within three days of the meeting.
• Incorporate County direction/decisions made at the meeting into the Contract Documents
as applicable.
New Wastewater Pump Station Permitting:
As part of this Task, GradyMinor will prepare the required permitting application packages, submit
the application packages, and respond to agency request for additional information for the new
Collier County owned and maintain PSs (up to 2) within the Palm River Public Utilities
Improvement Project area. For each new PS the following permits are anticipated:
• Collier County Insubstantial Change to a Site Improvement Plan;
• A Collier County ROW permit.
• A Florida Department of Environmental Protection (FDEP) Wastewater permit.
The applicable application packages will be submitted to the permitting agencies along with the
required support documentation (plans and specifications). If necessary, a pre-application meeting
will be held with Collier County ROW and Building Departments.
Collier County permitting fees will be paid for by Collier County. Non-Collier County Permitting fees
will be paid for by GradyMinor and reimbursed by Collier County.
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Civil Engineers ■ Land Surveyors ■ Planners ■ Landscape Architects
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New Wastewater Pump Station Bidding:
Upon authorization, GradyMinor shall perform the following Bidding related services for each new
PS (up to 2 total):
• Provide the County an electronic copy of the bid documents to include a bid form, drawings,
and technical specifications in PDF format for incorporation with the County’s bidding and
contract documents for bidding purposes for each phase of the Project.
• Attend a Pre-Bid Meeting.
• Respond to questions and prepare addenda as required to interpret, clarify or expand the
bidding documents.
• Consult with and advise the County as to the acceptability of subcontractors and other
persons and organizations proposed by the prime contractor (Contractor).
• Consult with and advise the County as to the acceptability of substitute materials and
equipment proposed by the Contractor when substitution prior to the award of contracts is
allowed by the bidding documents.
• Evaluate bids and make recommendation of the award for each phase of the Project.
• Following award of each phase of the Project, prepare a set of conformed documents
incorporating changes made during bidding through addenda and contract documents
executed by the County and Contractor.
Task 3 – CONSTRUCTION ADMINISTRATION AREAS 1 THROUGH 7
a. Linear Utility Improvements Construction Administration:
This task includes performing construction administration for the proposed potable water, wastewater,
irrigation quality water, stormwater management infrastructure, sidewalk, and IT (fiber conduit)
systems improvements within Areas 1 through 7 of the Palm River Public Utilities Improvement
Project area, a linear distance of approximately 7 miles. The services for the improvements will be
phased per the agreed upon Project Phasing Plan.
Linear Utility Improvements Construction Administration:
Upon authorization, GradyMinor shall perform the following Construction Administration related
services for each phase of the proposed linear improvements:
• Assist the County as requested between the receipt of Bids and the Construction Contract
Notice to Proceed.
• Attend a pre-construction meeting with the County and the Contractor.
• Attend a pre-construction neighborhood informational meeting.
• Attend site meetings with property owners, as required.
• Coordination with the County and CEI consultant and maintain open communication with
CEI Consultant.
• Review Contractor submitted Submittals.
• Construction Meetings: Prepare the meeting agendas, run the meetings, and prepare and
11.D.2
Packet Pg. 199 Attachment: Attachment 2 - Proposal (16195 : Palm River PUR Engineering Services for Areas 1 through 7)
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10
distribute the meeting minutes. Total of 25 meetings.
• Review and approve Contractor Pay Requests, including coordination with the CEI and
County PM to verify the quantities for each pay request.
• Provide periodic observations during construction and at critical times, to certify the project
complete.
• Provide clarification of plans and construction documents or make minor changes due to
field conditions.
• Provide assistance to resolve unforeseen conflicts.
• Respond to requests for additional information from the Contractor (RFIs) and requests for
clarifications from the CEI consultant (RFCs).
• Prepare and distribute construction contract Change Orders.
• Review CEI reports and provide support as necessary.
• Provide FDEP Completion Certifications, estimated seven partial clearances required (six
for water and one for wastewater) for each phase of the Project.
• Prepare Record Drawings based on County/CEI mark-ups, Contractor’s mark-ups and
Record Survey.
• Conduct Substantial Completion (Functionally Complete) Inspections and review punch
list items and make changes or additions as necessary.
• Conduct Final Completion Inspections.
• Prepare and distribute Final Completion Certification.
• Provide Construction close-out documents.
• Collection of required asset information in accordance with Collier County’s Asset
Onboarding policy. This includes the completion of the linear asset tables (in excel format)
which will be provided to the County’s GIS Department to be entered into the County’s
GIS system (by Collier County).
• Provide public relation services as requested by County’s PM. These may include
additional meetings with the County and CEI consultant; presentation document
preparation (narratives and exhibits); graphic support, meetings with residents and key
stakeholders, County Utility Staff, County Stormwater Staff, etc.
• Provide progress updates and status during the project as requested.
• Incorporate County direction/decisions made into the Contract Documents as applicable.
• Coordination with buried utility owners and field coordination associated with the
restoration of driveways, irrigation systems and swales.
• Contract the services of a Florida ISA Certified Arborist to review the condition and health
of tress at and just outside of the ROW. This proposal includes three (3) site visits by an
Arborist, approximately four (4) hours per site visit, for each phase of the Project. Each site
visit will include a written recommendation concerning the trees reviewed.
We have not included resident or full time inspection, special threshold inspection, testing or
surveying in this task. County Inspection/CEI shall provide us with written inspection reports and
photographs on a daily basis.
11.D.2
Packet Pg. 200 Attachment: Attachment 2 - Proposal (16195 : Palm River PUR Engineering Services for Areas 1 through 7)
Civil Engineers ■ Land Surveyors ■ Planners ■ Landscape Architects
11
b. Wastewater Pump Station Refurbishment Construction Administration:
This task includes performing construction administration for the refurbishment of up to five (5) Collier
County owned and maintain Pump Stations (PS) within the Palm River Public Utilities Improvement
Project area. The services for the improvements will be phased per the agreed upon Project Phasing
Plan.
Wastewater Pump Station Refurbishment Construction Administration:
Upon authorization, GradyMinor shall perform the following Construction Administration related
services for each PS refurbishment (up to 5):
• Assist the County as requested between the receipt of Bids and the Construction Contract
Notice to Proceed.
• Attend a pre-construction meeting with the County and the Contractor.
• Attend site meetings with property owners, as required.
• Coordination with the County and CEI consultant and maintain open communication with
CEI Consultant.
• Review Contractor submitted Submittals.
• Construction Meetings: Prepare the meeting agendas, run the meetings, and prepare and
distribute the meeting minutes. Total of 5 meetings.
• Review and approve Contractor Pay Requests, including coordination with the CEI and
County PM to verify the quantities for each pay request.
• Provide periodic observations during construction and at critical times, to certify the project
complete.
• Provide clarification of plans and construction documents or make minor changes due to
field conditions.
• Provide assistance to resolve unforeseen conflicts.
• Respond to requests for additional information from the Contractor (RFIs) and requests for
clarifications from the CEI consultant (RFCs).
• Prepare and distribute construction contract Change Orders.
• Review CEI reports and provide support as necessary.
• Prepare Record Drawings based on County/CEI mark-ups, Contractor’s mark-ups and
Record Survey.
• Conduct Substantial Completion (Functionally Complete) Inspections and review punch
list items and make changes or additions as necessary.
• Conduct Final Completion Inspections.
• Prepare and distribute Final Completion Certification.
• Assist the County with PS startup.
• Provide Construction close-out documents.
• Collection of required asset information in accordance with Collier County’s Asset
Onboarding policy (in excel format) which will be provided to the County’s GIS
Department to be entered into the County’s GIS system (by Collier County).
• Provide public relation services as requested by County’s PM. These may include
11.D.2
Packet Pg. 201 Attachment: Attachment 2 - Proposal (16195 : Palm River PUR Engineering Services for Areas 1 through 7)
Civil Engineers ■ Land Surveyors ■ Planners ■ Landscape Architects
12
additional meetings with the County and CEI consultant; presentation document
preparation (narratives and exhibits); graphic support, meetings with residents and key
stakeholders, County Utility Staff, County Stormwater Staff, etc.
• Provide progress updates and status during the project as requested.
• Incorporate County direction/decisions made into the Contract Documents as applicable.
• Coordination with buried utility owners and field coordination associated with the
restoration of driveways, irrigation systems and swales.
We have not included resident or full time inspection, special threshold inspection, testing or
surveying in this task. County Inspection/CEI shall provide us with written inspection reports and
photographs on a daily basis.
c. New Wastewater Pump Station Construction Administration:
This task includes performing construction administration for two (2) new Collier County owned and
maintain Pump Stations (PS) within the Palm River Public Utilities Improvement Project area. The
services for the improvements will be phased per the agreed upon Project Phasing Plan.
New Wastewater Pump Station Construction Administration:
Upon authorization, GradyMinor shall perform the following Construction Administration related
services for each new PS (up to 2):
• Assist the County as requested between the receipt of Bids and the Construction Contract
Notice to Proceed.
• Attend a pre-construction meeting with the County and the Contractor.
• Attend site meetings with property owners, as required.
• Coordination with the County and CEI consultant and maintain open communication with
CEI Consultant.
• Review Contractor submitted Submittals.
• Construction Meetings: Prepare the meeting agendas, run the meetings, and prepare and
distribute the meeting minutes. Total of 5 meetings.
• Review and approve Contractor Pay Requests, including coordination with the CEI and
County PM to verify the quantities for each pay request.
• Provide periodic observations during construction and at critical times, to certify the project
complete.
• Provide clarification of plans and construction documents or make minor changes due to
field conditions.
• Provide assistance to resolve unforeseen conflicts.
• Respond to requests for additional information from the Contractor (RFIs) and requests for
clarifications from the CEI consultant (RFCs).
• Prepare and distribute construction contract Change Orders.
• Review CEI reports and provide support as necessary.
• Prepare Record Drawings based on County/CEI mark-ups, Contractor’s mark-ups and
11.D.2
Packet Pg. 202 Attachment: Attachment 2 - Proposal (16195 : Palm River PUR Engineering Services for Areas 1 through 7)
Civil Engineers ■ Land Surveyors ■ Planners ■ Landscape Architects
13
Record Survey.
• Conduct Substantial Completion (Functionally Complete) Inspections and review punch
list items and make changes or additions as necessary.
• Conduct Final Completion Inspections.
• Prepare and distribute Final Completion Certification.
• Assist the County with PS startup.
• Provide Construction close-out documents.
• Collection of required asset information in accordance with Collier County’s Asset
Onboarding policy (in excel format) which will be provided to the County’s GIS
Department to be entered into the County’s GIS system (by Collier County).
• Provide public relation services as requested by County’s PM. These may include
additional meetings with the County and CEI consultant; presentation document
preparation (narratives and exhibits); graphic support, meetings with residents and key
stakeholders, County Utility Staff, County Stormwater Staff, etc.
• Provide progress updates and status during the project as requested.
• Incorporate County direction/decisions made into the Contract Documents as applicable.
• Coordination with buried utility owners and field coordination associated with the
restoration of driveways, irrigation systems and swales.
We have not included resident or full time inspection, special threshold inspection, testing or
construction surveying in this scope. County Inspection/CEI shall provide us with written
inspection reports and photographs on a daily basis.
11.D.2
Packet Pg. 203 Attachment: Attachment 2 - Proposal (16195 : Palm River PUR Engineering Services for Areas 1 through 7)
Civil Engineers ■ Land Surveyors ■ Planners ■ Landscape Architects
14
For design, permitting, bidding, and construction administration for Areas 1 through 7 we propose to
complete the tasks within 8 years from the issuance of a notice-to-proceed from the County in accordance
with the following fee schedule:
Task Description Fee Fee
2 FINAL DESIGN, PERMITTING, & BIDDING $2,902,956.00 T&M
3 CONSTRUCTION ADMINISTRATION $2,524,263.00 T&M
TOTAL $ 5,427,219.00
This Proposal only includes those items specifically identified above and does not include
environmental assessments, permitting fees, or full time construction engineering inspection services.
This Proposal is subject to the Standard Provisions of the Collier County Fixed Term Professional
Engineering Service Contract (19-7593) “Palm River Utility Improvements”. Services requested beyond
the scope of this Proposal will be performed for a fee negotiated when the scope of additional services is
known or at the approved Collier County Fixed Term Professional Engineering Service Contract 19-
7593 hourly rate schedule.
Invoices will be issued monthly, payable per the applicable Collier County Purchasing Policy.
Government imposed sales taxes or fees shall be added to our fees for services under this Proposal.
Very truly yours,
Justin Frederiksen, P.E.
Vice President
11.D.2
Packet Pg. 204 Attachment: Attachment 2 - Proposal (16195 : Palm River PUR Engineering Services for Areas 1 through 7)
GradyMinor Proposal for Professional Engineering ServicesPALM RIVER PUBLIC UTILITIES RENEWAL COLLIER COUNTY WATER SEWER DISTRICTRefer to Q. Grady Minor and Associates, P.A. proposal and scope of services dated:Project Sr. Senior Senior Clerical Prof 2 ManManager Engineer Engineer Inspector Designer Admin Surveyor Survey Total Sub TOTALTask Activity Description $160 $175 $135 $110 $125 $70 $140 $145 Hours Consultant COSTTASK 2 - FINAL DESIGN, PERMITTING, & BIDDING (AREAS 1 THROUGH 7)aLinear Utility Improvements Design, Permitting, & BiddingInfrastructure Identification 16 4 14 112 278 110 1270 1804 $251,831.00Subsurface Utility Locates 30 25 19 22 10 106 $56,766.00 $71,956.0060% Linear Utility Improvements Design 1290 440 828 1632 264 4454 $617,700.0090% Linear Utility Improvements Design 1140 360 756 112 1365 143 3876 $540,487.00Permitting Linear Utility Improvements 190 100 232 84 94 701 $49,875.00 $146,267.00100% Linear Utility Improvements Design 1020 300 794 56 1160 240 3570 $490,911.00Bidding Linear Utility Improvements 90 30 126 34 70 349 $45,732.00bWastewater Pump Station Refurbishment Design, Permitting, & BiddingInfrastructure Identification 4 2 10 60 22 110 208 $28,870.0060% Pump Station Refurbishments Design 240 100 250 20 400 78 1088 $9,000.00 $156,310.0090% Pump Station Refurbishments Design 190 80 200 20 360 66 916 $7,000.00 $130,220.00Permitting Pump Station Refurbishments 100 24 200 50 34 408 $6,000.00 $61,830.00100% Pump Station Refurbishments Design 150 60 120 280 94 704 $3,000.00 $95,245.00Bidding Pump Station Refurbishments 20 8 40 10 22 100 $12,790.00c New Wastewater Pump Station Design, Permitting, & BiddingInfrastructure Identification 4 2 6 26 4 16 64 122 $16,800.0060% New Pump Station Design 160 60 120 8 106 8 462 $6,000.00 $73,029.0090% New Pump Station Design 140 40 80 12 92 8 372 $4,000.00 $57,630.00Permitting New Pump Station 60 20 72 26 12 190 $4,000.00 $30,960.00100% New Pump Station Design 120 30 70 72 10 302 $2,000.00 $45,595.00Bidding New Pump Station 20 8 28 8 10 74 $10,080.00d Reimbursables (Reproduction, shipping and misc costs)$18,713.00TOTAL TASK 2: $2,902,956.00TASK 3 - CONSTRUCTION ADMINISTRATION (AREAS 1 THROUGH 7)a Linear Utility Improvements Construction AdministrationConstruction Meetings 900 380 520 680 2480 $328,300.00Contractor RFI and CEI RFC Responses 580 184 380 112 190 100 1546 $219,370.00Shop Drawing Review 320 60 310 70 760 $108,450.00Periodic Site Observations 880 260 760 2580 30 4510 $14,000.00 $588,800.00Substantial and Final Completion Inspections 280 24 330 110 60 804 $109,850.00Construction Document Management 220 8 56 220 280 784 $91,260.00Public Relations780 480 360 112 120 100 1952 $291,720.00Asset Onboarding and Record Documents 220 40 140 610 80 1090 $142,950.00Permitting110 40 56 60 60 326 $43,860.00b Wastewater Pump Station Refurbishment Construction AdministrationConstruction Meetings70 12 80 12 60 234 $29,620.00Contractor RFI and CEI RFC Responses 80 20 100 20 10 20 250 $34,650.00Shop Drawing Review40 8 60 40 148 $18,700.00Periodic Site Observations 100 40 125 500 20 785 $96,275.00Substantial and Final Completion Inspections 50 10 70 60 20 210 $27,200.00Construction Document Management 140 12 150 12 80 120 514 $64,470.00Public Relations100 80 60 20 20 280 $41,700.00Asset Onboarding and Record Documents 140 20 140 20 230 10 560 $76,450.00Permitting60 12 40 20 8 140 $20,160.00c New Wastewater Pump Station Construction AdministrationConstruction Meetings52 6 62 6 12 138 $19,240.00Contractor RFI and CEI RFC Responses 56 20 40 12 8 8 144 $20,740.00Shop Drawing Review28 8 24 12 72 $9,960.00Periodic Site Observations 40 12 50 200 8 310 $37,810.00Substantial and Final Completion Inspections 20 8 28 12 8 76 $10,260.00Construction Document Management 56 6 60 6 24 40 192 $24,570.00Public Relations40 40 24 8 8 120 $18,080.00Asset Onboarding and Record Documents 56 6 56 8 140 4 270 $36,230.00Permitting30 6 40 8 8 92 $12,810.00d Reimbursables (Reproduction, shipping and misc costs)$778.00TOTAL TASK 3: $2,524,263.00TOTAL TASKS 2 THROUGH 3: $5,427,219.00June 4, 2021G:\AdminMarketing\PROPOSAL\C\Collier County\19-7593 Palm River\Contract\Area 1 to 7 Design and CA\Palm River Areas 1 to 7 Design and CA Fee 2021060411.D.2Packet Pg. 205Attachment: Attachment 2 - Proposal (16195 : Palm River PUR Engineering Services for Areas 1 through 7)
Palm River
Public Utilities Renewal
Engineering Services
Public Utilities & Growth Management Departments
July 13, 2021
Regular Agenda
1
11.D.3
Packet Pg. 206 Attachment: Attachment 3 - Palm River Eng Presentation [Revision 1] (16195 : Palm River
Project Location
2
Cocohatchee
Imperial River
N
11.D.3
Packet Pg. 207 Attachment: Attachment 3 - Palm River Eng Presentation [Revision 1] (16195 : Palm River
Objective
To provide engineering services to renew
aging water, wastewater, irrigation quality
water and stormwater assets and install new
sidewalks in the Palm River neighborhood.
3
11.D.3
Packet Pg. 208 Attachment: Attachment 3 - Palm River Eng Presentation [Revision 1] (16195 : Palm River
Considerations
Task 1, Preliminary Engineering, is complete
Developed the phasing plan
10 Project Areas
Basis of final design
4
11.D.3
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10 Project Areas
5
N
11.D.3
Packet Pg. 210 Attachment: Attachment 3 - Palm River Eng Presentation [Revision 1] (16195 : Palm River
Considerations
The table below shows the status of each task:
Construction of areas 1 through 7 is anticipated to start in Summer 2022 and be completed in 2028, based on an estimated construction rate of two miles per 15 months.
6
Task Engineering Task Description June 23, 2020,
11. E
This Agenda
Item
Future Agenda
Item
1 Preliminary Engineering $743,542.50
2 Areas 1 –7 $2,902,956.00
Areas 8 -10 $829,512.45
3 Areas 1 –7 $2,524,263.00
Areas 8 -10 $721,253.65
Sub-Totals $743,542.50 $5,427,219.00 $1,550,766.10
Agreement Total $7,721,527.60
11.D.3
Packet Pg. 211 Attachment: Attachment 3 - Palm River Eng Presentation [Revision 1] (16195 : Palm River
Recommendation
Recommendation to increase Purchase Order No.
4500204651 issued to Q. Grady Minor &
Associates, P.A. in the amount of $5,427,219.00 for
the "Palm River Public Utilities Renewal Project"
Tasks 2 and 3 of Agreement No. 19 -7523, Projects
70257 and 60234, and authorize the necessary
budget amendments.
7
11.D.3
Packet Pg. 212 Attachment: Attachment 3 - Palm River Eng Presentation [Revision 1] (16195 : Palm River
Questions?
8
11.D.3
Packet Pg. 213 Attachment: Attachment 3 - Palm River Eng Presentation [Revision 1] (16195 : Palm River