Heritage Bay Minutes 05/06/2021 Heritage Bay Community Development District
Inframark,Infrastructure Management Services
210 N.University Drive,Suite 702,Coral Springs,Florida 33071 Tel.(954)603-0033 •Fax(954)345-1292
DATE: July 6, 2021
TO: Mr. Derrick Johnssen
CLERK OF THE CIRCUIT COURT
Finance Department
Derek.johnssen@collierclerk.com
FROM: Christy Gargaro
Recording Secretary
RE: Minutes of the May 6, 2021 Meeting Approved at the July
1, 2021 Meeting
Enclosed for your records is a copy of the minutes of the above referenced meeting of the
Heritage Bay Community Development District, which are to be kept on file for public access.
Encl:
Cc: Mr. Gregory Urbancic
gurbancic@cyklaw.com
1ustin.faircloth@inframark.com
MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday, May 6, 2021 at 9:00 a.m. in the Heritage Bay
Clubhouse, 10154 Heritage Bay Blvd.,Naples,Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
Dennis Gagne Vice Chairman
Donna Hunter Assistant Secretary
Jack Arcurie Assistant Secretary
Allen Soucie Assistant Secretary
Also present were:
Justin Faircloth District Manager
Albert Lopez CPH
Gonzalo Ayers Lake Wetland Management
Andrew Mendenhall Inframark
The following is a summary of the actions taken at the May 6, 2021 Heritage Bay
Community Development District's Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order
Mr. Faircloth called the meeting to order and called the roll. A quorum was established.
SECOND ORDER OF BUSINESS Approval of Agenda
• 4.F.was moved to be immediately after item 3.
• 8.E. LWM Discussion was added.
On MOTION by Mr. Arcurie seconded by Mr. Soucie with all in
favor the agenda was approved, as amended.
THIRD ORDER OF BUSINESS Public Comment on Agenda Items
• There being no comments,the next item followed.
May 6, 2021 Heritage Bay CDD
FOURTH ORDER OF BUSINESS Engineer's Report
F. CPH Review of Potential New Vendor for Drainage Issues
o Heritage Utilities staff discussed their company,the work they are able to perform,
and answered questions from the Board.
Let the record reflect Mr. Gagne arrived at the meeting.
A. Clubhouse Dry Retention Modification Update
i. Status of Mitered-End Pipe & Recommendations (Lake 19 South of
Clubhouse)
• The mitered pipe end recently uncovered during the Clubhouse renovation
was discussed. Mr. Hubbard noted that Copeland Southern and
Creekbridge will review and provide proposals to the Club for the rip rap
that is needed around the pipe opening.
ii. Club Plans for On-Going Preventive Maintenance of New Drainage
Filter Systems
• Mr. Hubbard commented on the new drainage systems.
B. Terrace VI Drain Line Repairs and CPH Oversight
o Mr. Lopez and Mr. Hubbard provided further updates on drainage activities.
C. Veranda VII &VIII—Status-Request for Gutter and Downspout Installation,
Related Water Discharge Issues, & CPH Oversight—Discussion of New
Drainage Proposal
o Mr. Lopez and Mr. Hubbard provided further updates on drainage activities.
D. Analysis and Documentation of Rip Rap on South Lake Bank of 30A—Status
o reviewed their findings from the survey of the lake 30A southern lake bank and
noted that only one area on the bank between lakes 30A and 29 was about a foot
lower than what it should be. CPH will follow up on the low spot and contact QE
about warranty on the area, if necessary, after looking at the elevation of the top
of the control structure.
E. Survey Markings for Interlocal Agreement Boundaries between The Quarry&
Heritage Bay—Status
o It was noted that the land survey markers had been installed and that coordinates
for the buoy marker had been provided to the District.
G. April 2021 Water Quality Testing Results—Status
2
May 6, 2021 Heritage Bay CDD
o CPH will provide the April 2021 Water Quality Testing Results at the July
meeting.
FIFTH ORDER OF BUSINESS Attorney's Report
There being no report, the next item followed.
SIXTH ORDER OF BUSINESS Lake & Wetland Management Monthly
Inspections and Service Reports
Let the record reflect that Mr. Ayers arrived at the meeting.
• Mr. Ayers informed the Board that Lake and Wetland Management had been acquired by
SOLitude.
A. Introduction of Carp in Lake 19—Status
• The Board tabled the carp install in Lake 19.
B. Littorals Planting Update
i. Review LWM Update on Littorals Status in Lakes Planted in
Previous Years & Proposals for Lakes to be Planted Summer
2021
o The Board requested a review of the littoral planting proposal provided
by LWM.
ii. Lakes 3,4, 5,8, 13 & 26 & Proposed Plantings in Littoral Zone of
Lake 20 & Related Costs
• The Board requested Inframark and LWM work together on the timing of the
monthly reports so that LWM is responding to the report provided by Inframark.
On MOTION by Mr. Hubbard seconded by Ms. Hunter with all in
favor a not-to-exceed amount of $3000 to install littorals as
determined by the Chairman was approved. 5/0
• The Board discussed LWM and their performance.
• The Board requested a review of the littoral planting proposal.
• The Board discussed LWM and their performance.
SEVENTH ORDER OF BUSINESS Old Business
A. Lake Tree Marking/Trimming Update
3
May 6, 2021 Heritage Bay CDD
i. Review of Down to Earth Work& Discussion on their Capabilities
as a Vendor
• The Board reviewed the tree trimming work provided by Down to Earth.
B. Fiscal Year 2021 Lake Bank Erosion Restoration—Status
• Updates were provided o the lake bank restoration work being performed by CSEI.
EIGHTH ORDER OF BUSINESS New Business
A. ARC Request for Expanded Pool, Pool Deck& Cage with New Gutter
Installation & Required Drainage Lines
• The Board reviewed the ARC request for expanded pool,pool deck& cage with
new gutter installation&required drainage lines for a single-family home on
Gator Bay Court.
B. Damaged Geo-Tubing& Related Washouts on Lake 20—Single Family
Homeowner's Responsibilities for Drainage Mitigation
• The Board agreed that lake bank damage would be reviewed by Mr. Hubbard and
Mr. Faircloth and letters will be sent to homeowners where drainage will be
required. Mr. Urbancic will be consulted on the letter to be sent out to
homeowners. Areas will also be identified on the west bank of lake 20 where
restoration work will be planned for FY2022.
C. Discussion of Fiscal Year 2022 Budget
• The budget was presented and reviewed with the Board.
D. Consideration of Resolution 2021-3, Approving the Budget& Setting the
Public Hearing
On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in
favor, Resolution 2021-3, Approving the Proposed Budget and
Setting the Public Hearing for September 2, 2021 at 10:00 a.m. was
adopted.
• Mr. Hubbard requested Lakes and Ponds—Contracts-Lake and Wetland be
updated to Contracts-Lakes 1-29
NINTH ORDER OF BUSINESS Manager's Report
4
May 6, 2021 Heritage Bay CDD
A. Approval of the Minutes of the March 4, 2021 Meeting
On MOTION by Mr. Arcurie seconded by Ms. Hunter with all in
favor the minutes of the March 4, 2021 meeting were approved as
presented.
B. Acceptance of Financials
• The Financial Report for the period ending March 31, 2021 was reviewed.
On MOTION by Mr. Hubbard seconded by Mr. Gagne with all in
favor, the March 31, 2021 Financial Statements were accepted.
C. Field Manager's Reports
• The Field Management Reports were reviewed with the Board.
• The Board requested staff have CPH look at the filter fabric moving in the water
on the north bank of lake 30A.
• The Board requested staff have CSEI repair damaged pipes/areas on lakes 3, 4, 6,
& 20.
Let the record reflect that Mr. Soucie left the meeting.
D. Notification of Agreements Per Spending Resolution 2020-2
• A change order for CSEI in the amount of$757.00 was discussed with the Board
for the purchase of wood to support bridge crossing over lake 5 during the repair
work.
E. Follow Up Items
i. FEMA Update
• The Board agreed for staff to approve the latest funding amount from FDEM for
DAC costs without further objection.
ii. Fiscal Year 2020 Financial Audit Update
• An update was provided on the FY2020 audit. The Board requested staff obtain a
letter from Grau stating they would commit to completing future audits for
inclusion in the May agenda packets.
5
May 6, 2021 Heritage Bay CDD
Let the record reflect Mr. Gagne left the meeting.
TENTH ORDER OF BUSINESS Supervisors' Reports, Requests, and
Comments
There being no reports, requests, or comments, the next item followed.
ELEVENTH ORDER OF BUSINESS Chairman's Comments
• Mr. Hubbard commented on plantings to be completed on lake 3 as a test lake, meeting
with the Chairman of the Quarry CDD, and noted that the Board does not plan to have the
June 3, 2021 meeting.
TWELFTH ORDER OF BUSINESS Audience Comments
There being no Audience comments,the next item followed.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Arcurie seconded by Ms. Hunter with all in
favor the meeting was adjourned at 12:03 p.m.
ustin Faircloth Edwin Hubbard
Secretary Chairman
6