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Heritage Bay Minutes 02/11/2021 Heritage Bay Community Development District Inframark,Infrastructure Management Services 210 N.University Drive,Suite 702,Coral Springs,Florida 33071 Tel.(954)603-0033•Fax(954)345-1292 DATE: June 25, 2021 TO: Mr. Derrick Johnssen CLERK OF THE CIRCUIT COURT Finance Department Derek.johnssen@collierclerk.com FROM: Christy Gargaro Recording Secretary RE: Minutes of the February 11, 2021 Meeting Approved at the March 4, 2021 Meeting Enclosed for your records is a copy of the minutes of the above referenced meeting of the Heritage Bay Community Development District, which are to be kept on file for public access. Encl: Cc: Mr. Gregory Urbancic gurbancic@cyklaw.com justin.faircloth@inframark.com MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday, February 11, 2021 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Blvd., Naples, Florida. Present and constituting a quorum were: Edwin Hubbard Chairman Dennis Gagne Vice Chairman Donna Hunter Assistant Secretary Jack Arcurie Assistant Secretary Allen Soucie Assistant Secretary Also present were: Bob Koncar General Manager Justin Faircloth District Manager Gonzalo Ayres Lake & Wetland Management The following is a summary of the actions taken at the February 11, 2021 Heritage Bay Community Development District's Board of Supervisors meeting. FIRST ORDER OF BUSINESS Call to Order Mr. Koncar called the meeting to order and called the roll. A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda On MOTION by Mr. Hubbard seconded by Mr. Gagne with all in favor the agenda was approved. THIRD ORDER OF BUSINESS Public Comment on Agenda Items • None. FOURTH ORDER OF BUSINESS Engineer's Report A. Clubhouse Dry Retention Modification Update • An update was given on the Clubhouse dry retention modification. SFWMD accepted construction completion certification and permit was converted from the construction phase to the operation and maintenance phase. February I 1, 2021 Heritage Bay CDD B. Terrace VI Drain Line Repairs and CPH Oversight • Mr. Hubbard provided an update on the project noting that this project was currently on hold due to water levels. C. Veranda V—Non-compliance with ARC Approval Process&Related Water Discharge Issues • An update was provided noting approval was pending from the ARC. D. Veranda VII & VIII - Request for Gutter and Downspout Installation and Related Water Discharge Issues • Mr. Hubbard gave an update on the project noting that CPH had submitted a proposal to the association to oversee the work. E. Analyze and Document that Rip Rap on South Lake Bank of 30A Meets SFWMD Standards Update • Lake 30A Southern Bank Existing Elevations Survey Proposal from CPH was discussed. On MOTION by Mr. Gagne seconded by Mr. Arcurie with all in favor the CPH proposal for Elevation Survey on Lake 30A in the amount of$3,990 was approved. • It was noted that the work will be done in conjunction with the surveying of the interlocal agreement boundary marking area so there is no mobilization fee. FIFTH ORDER OF BUSINESS Attorney's Report A. E-Verify Memorandum of Understanding • A recent statute requires all governmental and private entities register with the Homeland Security and enter into a Memorandum of Understanding with them regarding the E- Verify system. • Discussion ensued and questions and comments were addressed. On MOTION by Mr. Hubbard seconded by Mr. Arcurie with Mr. Hubbard, Mr. Acrurie and Mr. Soucie in favor and Ms. Hunter and Mr. Gagne opposed, to approve the E-Verify Memorandum of Understanding; and authorize the Chairman to execute on behalf of the Board subject to the District Attorney providing a memorandum to the Board concerning the need and requirement to complete the E-Verify process; and Inframark to begin the on- line application but not process it until the District Attorney provides his comments to the Board was approved. 3-2 7 February 1 1, 2021 Heritage Bay CDD SEVENTH ORDER OF BUSINESS Old Business A. Lake Tree Marking/Trimming Update B. CPH Study of Control Structures, Lake Interconnects and Lake Bank Assessments and Documentation i. Actions Taken Since Issuance of Reports • Mr. Hubbard gave an update noting progress is being made. EIGHTH ORDER OF BUSINESS New Business A. Recommended Summer 2021 Work on Lake Banks 1, 5, 18 &26 • Copeland Southern Enterprises, Inc. proposal for erosion and drainage project was discussed. On MOTION by Mr. Hubbard seconded by Mr. Gagne with all in favor the proposal from Copeland Southern for drainage work on Lakes 1, 5 and 18 in the amount of$38,900 was approved. • Mr. Hubbard commented on the storm water management and lake bank repairs. • The Copeland Southern Enterprises, Inc. proposal to repair damaged gutter drains and tie into the lake system was discussed. • A revised quote for repair of six connections was received in the amount of$1,575. Ms. Hunter MOVED to approve the revised proposal from Copeland Southern for residential drainage work in the amount of$1,575 and to obtain authorization from homeowners to work on their property and Mr. Arcurie seconded the motion. • The prior motion was discussed. On VOICE vote with all in favor the prior motion was approved. The record will reflect Mr. Ayres joined the meeting. B. January 27, 2021 Letter from Single Family Board • Removal of Rip Rap Stones along the lake bank of Heritage Lake was discussed. 3 February 11. 2021 Heritage Bay CDD SIXTH ORDER OF BUSINESS Lake & Wetland Management Monthly Inspections and Service Reports A. Review of Proposals to Control the Illinois Pond Weed in Aqua Range Lake 19 • Mr. Ayres gave an update on installing barriers and grass carp. • Discussion ensued with regard to the proposal to install barriers and grass carp. • Barriers will be installed with a locking mechanism and 144 grass carp. Mr. Soucie MOVED to install barriers with locking mechanism and 144 grass carp in Lake 19 and Mr. Gagne seconded the motion. • The prior motion was discussed. A permit and work approval by SFWMD will be required. On VOICE vote with all in favor the prior motion for a total price of $2,310 was approved. • The Chairman and staff will follow up on installation of"No Fishing" signage. B. Littoral Planting Update i. Discussion Regarding Proposal Development for FY 2021 Plantings • Proposal development for FY 2021 plantings was discussed. • Lake & Wetland to provide updates on littoral plantings for the next meeting and a proposal for Lake 8. • The reports were reviewed. The record will reflect Mr. Ayres left the meeting. NINTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the January 7, 2021 Meeting On MOTION by Mr. Hubbard seconded by Mr. Soucie with all in favor the minutes of the January 7, 2021 meeting were approved. B. Acceptance of Financials • The Financial Report for the period ending December 31, 2020 was reviewed. On MOTION by Mr.Gagne seconded by Ms. Hunter with all in favor, the December 31, 2020 Financial Statements were accepted. 4 February 11, 2021 Heritage Bay CDD C. Field Manager's Reports • The Field Manager's Report for inspection conducted on January 21, 2021 was reviewed with the Board. D. Follow Up Items FEMA • The Board will wait to discuss next steps until the outcome of the Quarry CDD's application for FEMA funds. • An update was given on the current projects. • The Chairman will follow up on lake bank erosion for the Coach home area. TENTH ORDER OF BUSINESS Supervisors' Reports, Requests, and Comments • Mr. Soucie commented on Quarry machinery. The record will reflect Mr. Faircloth joined the meeting. ELEVENTH ORDER OF BUSINESS Chairman's Comments • Mr. Hubbard commented on the ARC Committee approval process. TWELFTH ORDER OF BUSINESS Audience Comments • None. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in favor the meeting was adjourned. tin Fak oth Edwin Hubbard ecretary Chairman 5