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Agenda 06/22/2021 Item #16D 3 (Camp Host Volunteer Agreement - Conservation Collier Pepper Ranch Preserve)06/22/2021 16.D.3 EXECUTIVE SUMMARY Recommendation to approve and authorize the Chairman to execute a Camp Host Volunteer Agreement for volunteers to temporarily reside on property at the Conservation Collier Pepper Ranch Preserve during the 2021 - 2022 open season. OBJECTIVE: To allow volunteers to temporarily reside at the Conservation Collier Pepper Ranch Preserve to assist with campground activities as well as grounds and program maintenance and security. CONSIDERATIONS: On January 8, 2019, Agenda Item #16.D.4, the Board of County Commissioners approved the updated Pepper Ranch Preserve Final Management Plan (FMP). The plan stated an recreational vehicle or motorhome (RV) pad with full water/sewer/electrical hook-up will be constructed and placed on a small improved area just south and west of the gate to the south public access area. A campground host would be allowed to bring in an RV and live there during the months that the Preserve is open to the public in exchange for minor duties that would include looking over the campground, grounds upkeep, and possibly trail maintenance work. The associated costs of the RV pad construction were also included in the FMP budget table at the time of approval in FY19. Construction of an RV pad with full hook-up was completed in August 2020. The volunteer host will be at the Pepper Ranch campground for a maximum of six (6) months starting in November of each year. The Preserve is open to the public Friday through Sunday from November through June. Staff advertised for the volunteer host position from February 19 - March 5, 2021, through the Collier County Parks and Recreation Volunteer Website, and one (1) external campground host position website. Nine applications were received. Interviews were conducted on March 11, 2021, and Randy and Donna Wolfe were selected to be the Pepper Ranch Preserve Camp Host Volunteers for the 2021-2022 season. Staff will continue the process every year to fill the position for each upcoming open season. Camp Host Volunteers are required to successfully complete a pre -employment background check, drug test, a physical examination, training program, and Level 2 criminal records check (fingerprinting); and comply with all Collier County Volunteer policies and procedures. FISCAL IMPACT: There is no fiscal impact associated with this item. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact. LEGAL CONSIDERATIONS: This Item has been approved as to form and legality and requires majority vote for approval. - CMG RECOMMENDATION: To approve and authorize the Chairman to execute a Camp Host Volunteer Agreement for volunteers to temporarily reside on property at the Conservation Collier Pepper Ranch Preserve during the 2021 - 2022 open season. Prepared By: Christal Segura, Senior Environmental Specialist, Parks and Recreation Division ATTACHMENT(S) 1. (linked) Camp Host Volunteer Agreement-2021-2022 (PDF) Packet Pg. 1741 16.D.3 06/22/2021 COLLIER COUNTY Board of County Commissioners Item Number: 16.13.3 Doe ID: 15909 Item Summary: Recommendation to approve and authorize the Chairman to execute a Camp Host Volunteer Agreement for volunteers to temporarily reside on property at the Conservation Collier Pepper Ranch Preserve during the 2021 - 2022 open season. Meeting Date: 06/22/2021 Prepared by: Title: Operations Analyst — Public Services Department Name: Matthew Catoe 05/14/2021 9:46 AM Submitted by: Title: Division Director - Parks & Recreation — Parks & Recreation Name: Barry Williams 05/14/2021 9:46 AM Approved By: Review: Parks & Recreation Summer BrownAraque Additional Reviewer Parks & Recreation Ilonka Washburn Additional Reviewer Operations & Veteran Services Jeff Newman Additional Reviewer Public Services Department Melissa Hennig Additional Reviewer Parks & Recreation Barry Williams Additional Reviewer Operations & Veteran Services Kimberley Grant Additional Reviewer Public Services Department Joshua Hammond Public Services Department Public Services Department Dan Rodriguez PSD Department Head County Attorney's Office Colleen Greene Level 2 Attorney Review Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Budget and Management Office Ed Finn Additional Reviewer County Manager's Office Sean Callahan Level 4 County Manager Review Board of County Commissioners Geoffrey Willig Meeting Pending Completed 05/17/2021 8:54 AM Completed 05/17/2021 3:59 PM Completed 05/18/2021 2:32 PM Completed 05/18/2021 2:33 PM Completed 05/19/2021 10:57 AM Completed 05/25/2021 3:31 PM Completed 05/25/2021 4:31 PM Completed 05/27/2021 11:52 AM Completed 05/27/2021 5:07 PM Completed 05/27/2021 5:08 PM Completed 05/28/2021 9:01 AM Completed 05/31/2021 2:42 PM Completed 06/11/2021 8:31 AM 06/22/2021 9:00 AM Packet Pg. 1742 CAMP HOST VOLUNTEER AGREEMENT BETWEEN COLLIER COUNTY AND CAMP HOST VOLUNTEER This Agreement dated this day of , 2021, by and between Collier County and Randy and Donna Wolfe, Camp Host Volunteers, states the requirements of the Parties for participation in the Camp Host Volunteer Program at the Pepper Ranch Preserve located at 6315 Pepper Road in Immokalee, FL. 1. Collier County Parks and Recreation Department offers a unique volunteer opportunity as a Camp Host Volunteer (hereafter "Host Volunteer") at Collier County's Pepper Ranch Preserve. A volunteer position is primarily for a civic, charitable or humanitarian reason and with no expectation or actual compensation for volunteer services. 2. The primary role of a Host Volunteer is to provide park visitors with information and to assist park staff with keeping the campground, restrooms, and hiking trails accessible and clean during our seasonal (high visitation) months. This is accomplished by encouraging compliance with the park rules and policies, preforming tasks related to campground and trail maintenance as assigned and acting as a contact when park staff is off duty or not available. 3. Collier County will prepare and train the Host Volunteer through orientations, tours, and on -location training. Collier County will organize and schedule the Host Volunteer in an efficient and timely manner and provide the tools necessary to complete volunteer tasks. 4. The Host Volunteer agrees that this is a volunteer opportunity as defined by the Florida Volunteer Protection Act, Section 768.1355, Fla. Stat. There is no expectation of compensation for services provided to Collier County. 5. Host Volunteer is required to comply with and meet the requirements of Collier County's CMA #5913, attached to this Agreement, including a pre -employment background check, drug test, a physical, training program and Level 2 fingerprinting. 6. The Camp Host Volunteer Program runs from November to April (May and June are optional). The Host Volunteer agrees to volunteer at least 4 days a week (hours will vary) for a maximum of 6-months and a minimum of 20 hours/week for one person and 30 hours/week for a couple acting as Volunteer Hosts together. 7. Requirements: a. Host Volunteers shall each be at least 18 years of age. b. The Parties will work together to create a schedule agreeable to both parties. The schedule may be modified as needed but not more often than one time per week to allow consistency in park programming. [20-PKR-00887/1565557/11 c. The Host Volunteer is expected to volunteer according to the schedule agreed to by the Parties and agrees that the majority of volunteer schedule will occur on weekends. The Pepper Ranch campground is open to the public for camping on Friday and Saturday nights. The Park Ranger is on -duty Friday -Sunday 8:30 am - 4:30 pm. The Host Volunteer campground service hours would be coordinated in the evenings/early mornings. d. The Host Volunteer agrees that this volunteer position primarily focuses on customer service with guests at the Pepper Ranch Preserve with light campground maintenance. e. Host Volunteer will be asked to: i. Confirm reservations, welcome campers, and guide campers after hours to their sites. ii. Assist the Park Ranger on -duty Friday through Sunday in the visitor center as needed. This will include answering inquires via phone or in -person providing information on park services, rules, policies and issuing daily permits. iii. Communicate potential or actual problems to park staff and when needed report emergency situations to the proper authorities. Camp Hosts do not enforce park rules; however, they do educate visitors of park rules and policies. iv. Assist park staff with preparing campsites for rental by picking up trash, cleaning out fire -rings, cleaning out grills, and treating sites for insects. v. Assist with cleaning the bathhouse toilets, sinks, and showers, trash and preserve entrances. Keep bathhouse stocked with supplies. vi. Assist with light pruning of hiking trails and mowing once a month or as needed_ vii. Check preserve security gates each night to make sure they are secure. Call for repair if needed or lock gates manually. viii. Present a professional personal image while on duty representing Collier County. Volunteer t-shirts will be provided. ix. Demonstrate the ability to read, understand, and apply policies pertaining to the use and operations of Pepper Ranch Preserve. x. Demonstrate the ability to work in a professional and courteous manner with little to no supervision. [20-PKR-00887/ 1555 55 7/ 11 i xi. Demonstrate the ability to communicate (verbally and in writing) effectively in English. Spanish is helpful but not required. 8. Collier County will train the Host Volunteer prior to use of park equipment (mowers, motorized carts, weed eaters etc.). The Host Volunteer agrees that he/she is not authorized to use preserve equipment until such training is received. Park equipment is not authorized for personal use. 9. The Host Volunteer is not authorized to drive County vehicles. The Host Volunteer may be trained to drive ATVs. Collier County will coordinate this training and authorization through the Risk Management Department. The Host Volunteer is not authorized to drive County - owned ATVs until training and authorization is complete. 10. In exchange for volunteer services, Collier County will provide the Host Volunteer with a campsite that has electric, water, and sewer hookups through the duration of the Camp Host Volunteer Program. The Host Volunteer agrees that he/she must have a suitable motorhome or travel trailer in good condition (subject to site supervisor approval) to participate as a Host Volunteer. The Host Volunteer is required to maintain a clean and orderly campsite and have no pets at the campsite. The Volunteer Host agrees that he/she must have prior written approval from the site supervisor for any structural changes to assigned campsite. Further, the Host Volunteer is authorized to park one additional vehicle in the campground parking lot for personal use. 11. The Host Volunteer agrees no personal visitors can spend more than two (2) consecutive nights with the Host Volunteer during a seven-day period without prior written approval from the site supervisor. 12. If the Host Volunteer is asked to leave the Camp Host Volunteer Program by Collier County, the Host Volunteer understands that the campsite must be vacated within 24 hours so that a new Host Volunteer may use the campsite. If the Host Volunteer decides to leave the Volunteer Program early, he/she is required to provide County a written, two -week notice prior to leaving the program. 13. Either Party may terminate this Agreement for any reason with two -weeks' written notice to the other. 14. Host Volunteer must follow the Pepper Ranch Preserve Rules, Collier County Preserve Use Ordinance No. 2011-38, and all State and local laws. [20-PKR-00887/1565557/11 A IN WITNESS WHEREOF, Host Volunteer and the County have signed and sealed this Agreement, as set forth below. By:I kandy Wolfe Host Volunteer WITNESSES: Si Lyman A Printed Name of Witness '-1 Lc'l ZaZ� Date Signed AS TO COUNTY: ATTEST: CRYSTAL K_ KINZEL, Clerk Date: pProved as to form and legality: Co M. Greene anaging Assistant County Attorney [20-MR-00997/1 s6sss7/11 By: 15orma Wolfe Host Volunteer Signafure Printed Name of Witness Date Signed BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA Penny Taylor, Chairman Date: