Agenda 06/17/2011 AGENDA
Port of the Islands
Community Improvement District
Friday Orchid Cove Clubhouse
June 17, 2011 25005 Peacock Lane
10:00 a.m. Naples, Florida
1. Roll Call
2. Approval of the Minutes of the May 20, 2011 Meeting
3. Audience Comments
4. Old Business
A. Discussion on Big Cypress Lodge Developers Agreement
B. Review of Landscape Maintenance Performance
C. Update on 2011 Backflow Preventer Installations
5. New Business
A. Discussion of Rule Development for Utilities
B. Discussion of Road Striping Proposals
6. District Manager's Report
A. Update on Warranty Repairs for Sign
B. Questions and Comments on Proposed Fiscal Year 2012 Budget
7. Field Manager's Report
A. Discussion of Hydro Flush Installation at Orchid Cove
B. Report on Hydrant Painting at Orchid Cove
8. Attorney's Report
A. Update on North Hotel Bankruptcy Proceedings
B. Update of Swale Agreement on Lot 45
PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT
Meeting Agenda
Friday,June 17,2011
PAGE 2
9. Engineer's Report
A. Update on New Water Treatment Plant
10. Supervisors' Requests
11. Audience Comments
12. Approval of May 31, 2011 Financial Statements and Check Register
13. Adjournment
Naples Daily News
Naples, FL 34110
Affidavit of Publication
Naples Daily News
+
PORT OF THE ISLANDS
210 N UNIVERSITY DR #702
CORAL SPRINGS FL 33071
REFERENCE: 010948 JANICE SWADE
59648570 REVISED NOTICE OF ME
State of Florida
Counties of Collier and Lee
Before the undersigned authority, personally
appeared Kim Pokarney, who on oath says that she
serves as the Accounting Manager, of the i jf, < „ ��gs... ,�-x s
s�o�rrollc� �a��1' -- -I � ;r,
Daily News, a daily newspaper published a * " o � �rt #
1 SnxP owl iSTrs1C .>
in Collier County, Florida: distributed i ,l #fie ati 41r , ,3 = s
711�a , t"rDzfh� of the p �Sn 1 r
and Lee counties of Florida; that the att ;. , <_ wn°I ma, e t c.t
copy of advertising was published in said 4 1O asfc` , Y # f �� a r s'
newspaper on dates listed. ` ' }z zo; °W'
Affiant further says that the said Na le ' -zo ` .. �: ,,
News is a newspaper published at Naples, is F `$e 9n;0 , V$ 4
Collier County, Florida, and that the said��' `
Astileag4iitml,A ., Y �:ui
newspaper has heretofore been continuousl �e1 .y! � u.�fn9 S,p6QnfaUur>�dL, 4 � � '* '
day and has been entered as second class m• 1a ,l p t�' a""' S °11 ` ' ° '
5$4 �• Ord�'er *��P �% a �.
Ea an has$ `t 'i"s 'fir " �-'` m� s
matter at the post office in Naples, in sa_ � +� spye , ,
Collier County, Florida, or aperiod of if 1 j
ma ne ,, ee, ,,`atitn recor o;
t 't}i a `� u - � apt � � �
next preceding the first publication of th�� edz °! - rt £'
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attached copy of advertisement; and affian ' g4 =`>
further says that he has neither paid nor a°rit x . -w°'
promised any person, firm or corporation any
discount, rebate, commission or refund for the
purpose of securing this advertisement for
publication in the said newspaper.
PUBLISHED ON: 04/01
AD SPACE: 46 LINE
FILED ON: 04/01/11
Signature of Affiant ./4( --"ii
Sworn to and Subscribed before me this S*1% day of (I jj 2011
Personally known by me \d\arloe f
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4 ....
ion. .` - KAROL E KANGAS
,„, . Notary Public-State of Florida
„, 1—.a` My Comm. Expires Jul 29.2013
e ,,,t ,°,• Commission#DD 912237 0
From: "Soto's Lawn Service, Inc"<sotolawn@yahoo.com>
Subject: Estimate from Soto's Lawn Service, Inc
Date: May 19,2011 3:17:14 PM EDT
To: bunderwood@stes.com, rziko@embarqmail.com, dillonpoi@embarqmail.com
Reply-To: sotolawn@yahoo.com
1 Attachment,78.0 KB
Dear Port of the Islands CID,
Please review the estimate below. Feel free to contact us if you have any questions.
We look forward to working with you.
Sincerely,
Soto's Lawn Service, Inc
Estimate Summary
Estimate # : 1030
Estimate Date: 05/19/2011
Total: $1,200.00
The complete version has been provided as an attachment to this email.
Delivered by QuickBooks Online
#al6 Estimate
� s��'"'ii���� DATE ESTIMATE
3$ �� ' 05/19/2011 1030
Lawn Service, Inc. j' EXP. DATE
aR
_.., � �,��,�
P.O. Box 367495 Bonita Springs, FL 34136-7495
ADDRESS
Port of the Islands CID
Accounts Payable Specialist
Severn Trent Services
210 N.University Drive,Ste 702
Coral Springs,FL 33071
Activity Quantity Rate Amount
•Exotic vegetation to be removed Newport Drive on right hand side 1 1,200.00 1,200.00
CJ
)%--cuk
All Estimates must be signed and returned prior to start of project. TOTAL, $1,200.00
Accepted By`. Accepted Date:
(239)354-I lli) sotolawn(a yahoo.com
ilhA . Estimate
lw t4' DATE ESTIMATE#
SOtO S 101194.:J. /4"Ir 1 06/14/2011 1063
Lawn n Servi e, Inc , /f Wit►' EXP.DATE
P.O. Box 367495 Bonita Springs, FL 34136-7495
ADDRESS SHIP TO
Port of the Islands CID Port of the Islands CID
Accounts Payable Specialist Bert K.Underwood
Severn Trent Services Port Of The Islands Lead Operator
210 N.University Drive,Ste 702 Severn Trent Services
Coral Springs,FL 33071 12600 Union Road
_ 'Naples,FL 34114
T i I
,v
Activity Quantity Rate Amount
•Recomending to replace dead grasses and 41 median Recommending 1
m 0.00
replacement: i
•Oleander Dwarf PINK 601 12.00i 720.00
I i
I I
l i
AU Estimates must be signed and returned prior to start of TOTAL $720.00.
project.
Accepted By: Accepted Date:
(239)354-1080 sotolawnLa yahoo.com
Page 1 of 1
Teague, Cal
.. .__.._................._......................
._......_..._......... ..............
From: Ron Benson [RonBenson@hmeng.com]
Sent: Monday, June 13, 2011 3:36 PM
To: Teague, Cal
Subject: FW: POI striping
Cal
Here is an estimate for engineering services for developing a striping plan for the roads at POI. This would
include bringing all roads up to the current standards and providing a uniform plan, approved by Collier County.
The project deliverable would be a striping plan you could bid to appropriate contractors. It is possible that a few
signs may need to be altered for consistency.
Best wishes
Ron
Ronald E. Benson Jr., Ph.D., P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239)254-2000 (Voice)
(239)254-2097 (Fax)
(239)777-1611 (Mobile)
From: George Hermanson
Sent: Friday, June 10, 2011 5:01 PM
`o: Ron Benson
°ublect: POI strjrain
Ron, I came up ith $3,000 for Ne work including:
Drive rough to in ntory the existing striping and signage
Prepare a uni orm striping plan conforming to current standards (could involve altering some signs if
needed to make consistent)
Submittal to County for approval (County engineer would like a simple submittal to review and keep in
his files)
If bidding assistance and inspection is needed, I would budget another$1,500.
George
6/16/2011
?age 1 01 4
Teague, Cal
From: Ron Benson [RonBenson@hmeng.com]
Sent: Friday, June 10, 2011 1:24 PM
To: Teague, Cal; Casey, Bob; Underwood, Bert; Dick, Robert; RCZIKO@EMBARQMAIL.COM; Dan
Cox
Cc: Chuck Custer; Dale Lambert; RCZIKO@EMBARQMAIL.COM; Norine & Joe;
tbissell@embargmail.com
Subject: RE: WATER LEAK UNDER STELLA MARIS DRIVE NORTH
The background is that when the developer's engineer needed the CID engineer to review the utilities prior to
Collier County approving the plans for construction, I reviewed the plans and brought it to the Board's attention.
At the time, I would have mentioned to the Board that the utilities plans were to the County's standards and other
than a few minor things which we asked to be addressed, that the plans were approved. The property owner had
more than enough ERCs so that was not an issue. The developer was told that the CID's policy was not to take
ownership of water lines and sewer lines in multifamily developments where the pipes were going to be
underneath parking lots and driveways as the CID only considered taking ownership of utilities constructed
alongside roadways in easements or property to be dedicated to the CID where there was going to be easy and
legal access for repair. The utilities on the private property were to be the responsibility of the HOA or other legal
entity.
Dan and I have discussed with the Board over the years the idea that since the water meters were installed at
each residence (per an informal policy of the early Board and/or management company), that for reasons
including this situation, that the Board consider taking ownership up to the water meter provided the condo
associations provide a blanket easement over their property with release of responsibility for driveway and
landscape restoration, etc. so the CID could perform repairs and maintenance. No action has been taken by the
Board on this issue.
While the Hotel (south at the Marina) has always understood that they were responsible for their own pipelines in
the event of a leak, we have also had the situation of a leak wasting CID water until the owner repaired it(and
possibly some where no one even knows it leaks). That is the reason we negotiated with the hotel for them to
install a new system where there would be a master meter at the property line. The same thing with irrigation, as
it seems like there are always leaks on irrigation lines or instances where people tap into the line without placing
a meter, we have tried to go with master irrigation meters where possible so the property owner would have to
pay for wasted water and that would be their incentive to repair any broken or leaking pipes. Large diameter fire
protection lines with no taps made to them have been allowed to go unmetered as part of the CID fire protection
service to the entire community. In that manner, there are some privately owned fire hydrants on privately owned
pipelines and they are not metered. A meter assembly would reduce the flow and pressure to the fire hydrants.
Generally a large diameter pipe with no taps does not leak and would have had a pressure test when new.
Orchid Cove's irrigation system is somewhere in between that of a condo and a single-family system as the
condo association has many areas where they irrigate common property, whereas in single family areas each
house irrigates and mows the yard out to the street.
Best wishes
Ron
Ronald E. Benson Jr., Ph.D., P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239)254-2000 (Voice)
(239)254-2097 (Fax)
6/10/2011
Page 2 of 4
(239) 777-1611 (Mobile)
From: Teague, Cal [mailto:CTeague@severntrentms.com]
Sent: Friday, June 10, 2011 12:30 PM
To: Casey, Bob; Underwood, Bert; Dick, Robert; RCZIKO@EMBARQMAIL.COM; Ron Benson; Dan Cox
Cc: Chuck Custer; Dale Lambert; RCZIKO@EMBARQMAIL.COM; Norine &Joe; tbissell@embarqmail.com
Subject: RE: WATER LEAK UNDER STELLA MARIS DRIVE NORTH
Hello everyone. As you know the leak under Stella Maris drive has been fixed but now we have a stickier
problem to address, what do we do in the future if it happens again?The problem is that the developer didn't
include the common area, road and utilities in the deed to the Condo Associations. The land is all in the name of
the developer and they are bankrupt. Dick created a map to identify the area where the break occurred which is
attached. All of the property in yellow is owned by the developer and as mentioned they aren't around. This will
be added to the agenda and we all need to be prepared to discuss it. Dan what is our legal commitments? How
do you think we should address it? Ron what is the history behind this issue?Anyhow please be preared to offer
ideas and suggestions on how to address this at the meeting.
Calvin Teague
District Manager
Severn Trent Services
Management Services-Florida
M: (239)223-4437
T: (239)245-7118 ext. 301
F: (239)245-7120
E: cteague@severntrentms.com
From: Teague, Cal
Sent: Wednesday, June 01, 2011 8:53 PM
To: Casey, Bob; Underwood, Bert; Dick, Robert; 'Dick Ziko (RCZIKO@EMBARQMAIL.COM)'
Subject: FW: WATER LEAK UNDER STELLA MARIS DRIVE NORTH
Guys see below, I agree we don't want to fix private property but we do want to see this corrected. Make certain
Roy or anyone isn't committing us to repairs that aren't the CID's responsibility but as I say we need to get it
addressed. Let me know what the plan is here, OK?
Calvin Teague
District Manager
Severn Trent Services
Management Services-Florida
M: (239)223-4437
T: (239)245-7118 ext. 301
F: (239)245-7120
E: cteague@severntrentms.com
From: DICK ZIKO [mailto:RCZIKO@embarqmail.com]
Sent: Wednesday, June 01, 2011 2:33 PM
To: Teague, Cal
Subject: Fwd: WATER LEAK UNDER STELLA MARIS DRIVE NORTH
Begin forwarded message:
From: "Dale Lambert" <dalelambert@embarqmail.com>
6/10/2011
Page 3 of 4
Date: June 1 , 2011 1:12:57 PM EDT
To: "Richard Ziko" <RCZIKO@embargmail.com>
Subject: RE: WATER LEAK UNDER STELLA MARIS DRIVE NORTH
From: LeRoy D Smith [mailto:ldsmith@centurylink.net]
Sent: Wednesday, June 01, 2011 10:44 AM
To: Dale Lambert
Cc: Richard Ziko;Norine Dillon; Charles Custer; Ted Bissell; Pat McNally;
Sandy Taylor; Billw; John Carr; Carol Coons 25 - Stella Maris - Sec; Kemot;
danmaureen; Loretta Barfield; ralphbridger; swainsurance;john underwood;
gricci2; Jack Carey
Subject: Re: WATER LEAK UNDER STELLA MARIS DRIVE NORTH
Whether or not there was a formal turnover,the water is being wasted. The
builder is gone. His turnover will not happen. We all use the water, we
all pay water bills. It's not being charged to my meter,but I care about
our development and do not think it appropriate to neglect this needed
repair. I understand we have approved a new, multimillion dollar water
treatment plant. Surely we can afford to repair a broken pipe.
Original Message
From: "Dale Lambert" <dalelambert@embargmail.com>
To: "LeRoy D Smith" <ldsmith@centurylink.net>
Sent: Wednesday, June 1, 2011 10:07:17 AM
Subject: RE: WATER LEAK UNDER STELLA MARIS DRIVE NORTH
Dick,
I believe that this water line belongs to the Condo Association. We have
never taken it over from the developer. It sounds like Roy
may have indicated we are going to fix this leak. Someone needs to inform
the Condo that this is their problem.
Dale
From: LeRoy D Smith [mailto:ldsmith@centurylink.net]
Sent: Wednesday, June 01, 2011 8:03 AM
To: rcziko@embargmail.com
Cc: dillonpoi(aembarqumail.com; crcuster(caol.com; tbissell@emb.arqumail.com;
6/10/2011
Page 4 of 4
Dale Lambert
Subject: WATER LEAK UNDER STELLA MARIS DRIVE NORTH
My name is LeRoy Smith. I live full time at 380 Stella Maris Dr.N. #2603.
For weeks there has been a constant water leak in the middle of Stella Maris
Dr.N.,which I have reported several times to the POI Water Office. I have
been told they were waiting for other utility companies to mark the location
of other services. That should only take two (2) days. Can you please tell
me when this repair will be made? It wastes precious water, it looks green
and nasty from the scum.
6/10/2011
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Page 1 of 5
Teague, Cal
From: Ron Benson [RonBenson@hmeng.com]
Sent: Tuesday, June 14, 2011 10:07 AM
To: Ron Benson; Dan Cox; Teague, Cal
Cc: Tom Murphy
Subject: RE: POI 5/20/11 CID meeting summary
Attachments: 20110614100041826.pdf
Dan
Since the easement is per the plat, we are going to describe an adjacent parcel (sort of a long skinny triangle)
zero feet wide at one end and maybe ten feet wide at the other end adjacent to the easement for an additional
drainage easement. Since the property owner recently surveyed the top of rip rap line, we are not going to do a
field survey and instead draw the exhibit based on use of their survey in order to save the CID money. I believe
that the boundaries I am suggesting will work in the field as well as am trying to be sensitive to the property
owner. I believe that when the builder does the site grading and landscaping that it will look reasonable as it will
be a neat grassed swale of fairly uniform width up against the top of the rip rap at the rear of the yard. The good
thing is that we are not asking for much near the tightest corner of the pool and that transition in their yard would
have been how it will end up without changing the easement. The Board will need to remember that we are not
doing this to accommodate the builder or home owner but to accommodate the CID needs.
You should be able to write the legal document based on the marked up sketch attached and we will replace with
the legal description from the surveyor later this week.
Best wishes
Ron
Ronald E. Benson Jr., Ph.D., P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239)254-2000 (Voice)
(239)254-2097 (Fax)
(239) 777-1611 (Mobile)
From: Ron Benson
Sent: Tuesday, June 14, 2011 9:17 AM
To: 'Dan Cox'; Teague, Cal'
Subject: RE: POI 5/20/11 CID meeting summary
No, but I will get someone right on it.
Best wishes
Ron
Ronald E. Benson Jr., Ph.D., P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
6/16/2011
Yage 2 of
(239)254-2000(Voice)
(239) 254-2097 (Fax)
(239) 777-1611 (Mobile)
From: Dan Cox [mailto:dhcox@gtcom.net]
Sent: Tuesday, June 14, 2011 8:57 AM
To: Ron Benson; 'Teague, Cal'
Subject: RE: POI 5/20/11 CID meeting summary
Hi Ron, have you prepared the sketch mentioned below?
Dan
Daniel H. Cox, P.A.,Attorney at Law
P.O. Drawer CC
206 West 6th Street
Carrabelle, FL 32322
Telephone: 850-697-5555
Cell: 239-370-0842
Facsimile: 850-697-2171
dhcox@gtcom.net
From: Ron Benson [mailto:RonBenson@hmeng.com]
Sent: Monday, May 23, 2011 5:16 PM
To: Teague, Cal
Cc: Daniel Cox
Subject: RE: POI 5/20/11 CID meeting summary
After the meeting on Friday afternoon, I went over to lot 45. The homeowners were there and we had a very nice
conversation. I explained who I was and that I had helped their builder with the information needed for the
building permit, etc. We walked over to the swale and I could see where the builder has already replaced the rip
rap and dirt where there had been a large blow out a few years ago. I explained the function of the swale and the
importance to them and their neighbors for it to work properly. They seemed OK with everything, so I mentioned
that the attorney would like to get them to execute an agreement to modify the swale location due to the actual
property line being out in the water instead of closer to the top of the bank. It sounds like we should not have any
problem here as long as the agreement doesn't ask them to do anything extra and simply references a survey
easement document which is matter of fact the only practical location for the swale at this time. I will prepare the
easement sketch for Dan to write an agreement to swap out the easement per the plat with the easement on the
sketch. Keep it simple and we should be OK.
Best wishes
Ron
Ronald E. Benson Jr., Ph.D., P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239) 254-2000 (Voice)
(239) 254-2097 (Fax)
6/16/2011
li
r.
MEAN HIGH WATER LINE i WILKINSON & ASSOCIATES. INC.
Fake Union & PROPERTY LINE /R p�RPP WITNESS LINE
PER PLAT ,;
Canal E., (pi-) ; o'
/ �J Found 5/$"
Iron Pin
/IIl�'W 50_40 No ID #
DRAINAGE20 FEA3EMENT 'T / .34 36 RIP:RA%--
PER PLAT 4111111111P'�" TOP�� i� IronnPin/8„
20./' k 1 k\\O 0782
•/7'i) ACA,, --. '% \\
/ ; \
/ h / ,, Lot 45 ,?.
/ / ,t ' 4, 1 z w
' zN �
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/ 41 OFFSET FROM/ ' 36.9' \ �'
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i / 1`; Edge of __
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II Z7 1
/
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, I O11'+/ NOO.E<38I
c Found 5/8" ( ) Found 5/8"
DRAINAGE \TCH Iron Pin S 89'40'43°" E 100.38' M \ 50,00'
PIPE BASIN #1126 5 89'42"13 E 100.38 (PL) TO WI TNESS LINE Iron Pin \FLUME
GRA TE f'- BEARING BASIS S 89'42'13" E ASSUMED #1126
*
ELEVATION CENTERLINE CONTROL S 89'
6.62'
Lot 89'.
44
FLOOD ZONE INFORMATION
FLOOD ZONE: AE ELEV: 7.3'
COMMUNITY: 120426 CURVE RADIUS DELTA ARC LENGTH CHORD LENGTH CHORD E
PANEL: 0850 G CI 50.00' 5959'01" 52.35' _ 49.99' N 30'17'
` ` DATE: 1 1/17/05 G./ (M) 49.93' Al 30'17'
PORT OF THE ISLANDS
Community Improvement District
Annual Operating Budget
Fiscal Year 2012
Version 2-Modified Tentative Budget
(Printed on 6/7/11 4:00 pm)
Prepared by:
SEVERN
TRENT
SERVICES
PORT OF THE ISLANDS
Community Improvement District
Table of Contents
Page#
OPERATING BUDGET
General Fund
Summary of Revenues,Expenditures and Changes in Fund Balances 1-2
Budget Narrative 3-5
Exhibit A-Allocation of Fund Balances 6
Water and Sewer Fund
Summary of Revenues,Expenditures and Changes in Fund Balances 7-8
Budget Narrative 9-12
Amortization Schedule 13
Exhibit B-Allocation of Fund Balances 14
SUPPORTING BUDGET SCHEDULES
2011-2012 Non-Ad Valorem Assessment Summary 15
Port of the Islands
Community Improvement District
Operating Budget
Fiscal Year 2012
PORT OF THE ISLANDS
Community Improvement District General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2012 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2009 FY 2010 FY 2011 MAY-2011 SEP-2011 FY 2011 FY 2012
REVENUES
Interest-Investments $ 11,804 $ 9,977 $ 1,045 $ 4,038 $ 348 $ 4,386 $ 2,090
Net Incr(Decr)In FMV-Invest (5,786) 6,271 - 2,974 - 2,974 -
Interest-Tax Collector 236 1,429 - 115 - 115 -
Special Assmnts-Tax Collector 439,607 404,299 435,400 373,179 62,221 435,400 435,400
Special Assmnts-Refund - (13,304) - - - - -
Special Assmnts-Delinquent - 3,795 - - - - -
Special Assmnts-Discounts (11,417) (12,027) (17,416) (12,018) - (12,018) (17,416)
Other Miscellaneous Revenues 2,733 3,277 2,383 - 2,383 -
TOTAL REVENUES 437,177 403,717 419,029 370,671 62,569 433,240 420,074
EXPENDITURES
Administrative
P/R-Board of Supervisors 6,300 6,400 7,000 4,000 2,000 6,000 7,000
FICA Taxes 482 490 536 306 153 459 536
ProfServ-Engineering 30,435 16,550 26,000 14,158 8,668 22,826 26,000
ProfServ-Legal Services 17,165 28,890 12,500 17,540 4,168 21,708 12,500
ProfServ-Mgmt Consulting Sery 26,084 26,084 26,867 17,911 8,956 26,867 27,539
ProfServ-Property Appraiser - - 6,531 - 6,531 6,531 6,531
ProfServ-Special Assessment 8,500 8,500 8,755 8,755 - 8,755 8,974
Auditing Services 4,432 4,432 4,000 3,750 - 3,750 3,750
Communication-Telephone 55 69 120 17 40 57 100
Postage and Freight 1,034 1,280 2,000 804 668 1,472 1,500
Rental-Meeting Room - 600 600 225 100 325 300
Insurance-General Liability 10,667 7,979 8,440 6,202 1,316 7,518 8,270
Printing and Binding 2,055 1,551 2,400 1,007 800 1,807 2,000
Legal Advertising 2,084 2,475 2,200 166 732 898 2,200
Miscellaneous Services 1,369 293 400 291 200 491 400
Misc-Assessmnt Collection Cost 1,000 1,944 8,708 7,223 1,485 8,708 8,708
Office Supplies 334 774 650 353 216 569 650
Annual District Filing Fee 175 175 175 175 - 175 175
Total Administrative 112,171 108,486 117,882 82,883 36,033 118,916 117,132
Field
Contracts-Mgmt Services 99,641 99,703 102,619 67,515 33,774 101,289 103,821
Contracts-Landscape 94,082 95,953 94,234 56,295 31,412 87,707 79,440
Electricity-Streetlighting 11,979 12,267 12,276 8,335 4,092 12,427 13,000
Utility-Irrigation 6,329 9,248 7,200 4,493 2,400 6,893 7,200
R&M-Renewal and Replacement 26,342 19,567 15,000 16,657 5,000 21,657 20,000
R&M-Roads&Alleyways - - 6,000 - 2,000 2,000 6,000
Capital Outlay - 4,508 63,818 - - - 73,481
Capital Reserve 23,941 - - - - - -
Total Field 262,314 241,246 301,147 153,295 78,678 231,973 302,942
TOTAL EXPENDITURES 374,485 349,732 419,029 236,178 114,711 350,889 420,074
Annual Operating Budget
Fiscal Year 2012 1
PORT OF THE ISLANDS
Community Improvement District General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2012 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2009 FY 2010 FY 2011 MAY-2011 SEP-2011 FY 2011 FY 2012
Excess(deficiency)of revenues
Over(under)expenditures 62,692 53,985 - 134,493 (52,142) 82,351 (0)
OTHER FINANCING SOURCES(USES)
Contribution to(Use of)Fund Balance - - - - - - (0)
TOTAL OTHER SOURCES(USES) - - - - - - (0)
Net change in fund balance 62,692 53,985 - 134,493 (52,142) 82,351 (0)
FUND BALANCE,BEGINNING 983,996 1,046,688 1,100,673 1,100,673 - 1,100,673 1,183,024
FUND BALANCE,ENDING $ 1,046,688 $ 1,100,673 $ 1,100,673 $ 1,235,166 $ (52,142) $ 1,183,024 $ 1,183,024
Annual Operating Budget
Fiscal Year 2012 2
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2012
REVENUES
Interest-Investments
The District earns interest on the monthly average collected balance for their operating accounts.
Special Assessments-Tax Collector
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for
the operating expenditures during the Fiscal Year.
Special Assessments-Discounts
Per Section 197.162, Florida Statues,discounts are allowed for early payment of assessments. The budgeted amount for
the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments.
I EXPENDITURES
Administrative
P/R-Board of Supervisors
Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting
at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14
meetings. The fees will be split evenly with the Water&Sewer Fund.
FICA Taxes
Payroll taxes for supervisor salaries are calculated as 7.65%of payroll.
Professional Services-Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly
board meetings when requested,review of invoices,and other specifically requested assignments. The budgeted amount
for the fiscal year is based on prior year spending. The fees for shared general maters only will be split evenly with the
Water&Sewer Fund.
Professional Services-Legal Services
The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board
meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of
Supervisors and the District Manager. The fees will be split evenly with the Water & Sewer Fund based on the percent
budgeted for each fund.
Professional Services-Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Environmental Services, Inc.
Professional Services-Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property
Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative
costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage, and programming. The FY2012 budget for collection costs was based on 1.5% of the
anticipated assessment collections.
Annual Operating and Water/Sewer Budget
Fiscal Year 2012 3
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2012
EXPENDITURES
Administrative (continued)
Professional Services-Special Assessment
The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the
District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments.
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting
Firm. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund.
Communication-Telephone
Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending.
The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund.
Postage and Freight
This represents costs associated with actual postage and/or freight used for District mailings including agenda packages,
vendor checks and other correspondence. The budgeted amount for the fiscal year is based on prior year spending. The
fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund.
Rentals—Meeting Room
The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. This
fee will be split evenly with the Water&Sewer Fund.
Insurance—General Liability
The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2012 budget includes an
estimated 10%increase of the actual FY 2011 premium.
FY 2012:
General Liability $5,815
Property $10,725
Total $16,540
This expense is split evenly with the Water&Sewer Fund($16,540/2=$8,270).
Printing and Binding
This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other
special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the
Water&Sewer Fund based on the percent budgeted for each fund.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of
general circulation.The board will advertise for their meetings annually. The fees will be split with the Water& Sewer Fund
based on the percent budgeted for each fund.
Miscellaneous Services
This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year.
Annual Operating and Water/Sewer Budget
Fiscal Year 2012 4
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2012
EXPENDITURES
Administrative (continued)
Miscellaneous-Assessment Collection Costs
The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida
Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies,
data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for
the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater.
The FY2012 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections.
Office Supplies
Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects.
Annual District Filing Fee
The District is required to pay an annual fee of$175 to the Department of Community Affairs.
Field
Contracts-Mgmt Services
The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field
management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount
are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district.
Contracts-Landscape
Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,620 ($79,440/year). The
remainder of the budgeted expenditures is to cover any incidental landscape expenditures that the district may incur.
Electricity-Streetlighting
The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads.
Expenses are based on prior year's electric bills.
Account No. Service Address
0051120000 0 Eveningstar Cay
4941120000 Newport Drive
5741120000 262 Stella Maris
Utility-Irrigation
The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common
areas that the District is required to maintain.
R&M-Renewal and Replacement
Various repair and maintenance costs incurred as needed including but not limited to the entrance, monuments and lighting.
R&M-Roads &Alleyways
Expenses incurred while maintaining District roadways.
Capital Outlay
Monies spent on capital improvement projects as identified by the board.
Annual Operating and Water/Sewer Budget
Fiscal Year 2012 5
PORT OF THE ISLANDS
Community Improvement District General Fund
Exhibit"A"
Allocation of Fund Balances
AVAILABLE FUNDS
Amount
Beginning Fund Balance-Fiscal Year 2012 $ 1,183,024
Net Change in Fund Balance-Fiscal Year 2012 (0)
Reserves-Fiscal Year 2012 Additions -
Total Funds Available(Estimated)-9/30/2012 1,183,024
ALLOCATION OF AVAILABLE FUNDS
Operating Reserve-First Quarter Operating Capital 105,018 t1l
Subtotal 105,018
Total Allocation of Available Funds 105,018
Total Unassigned(undesignated)Cash $ 1,078,005
Notes
(1)Represents approximately 3 months of operating expenditures
Annual Operating Budget
Fiscal Year 2012 6
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Summary of Revenues, Expenses and Changes in Net Assets
Fiscal Year 2012 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2009 FY 2010 FY 2011 MAY-2011 SEP-2011 FY 2011 FY 2012
OPERATING REVENUES
Interest-Investments $ 13,026 $ 3,980 $ 3,224 $ 4,329 $ 2,176 $ 6,505 $ 5,448
Water Revenue 40,061 41,656 40,000 31,600 15,800 47,400 40,000
Sewer Revenue 60,269 59,903 60,000 44,663 22,332 66,995 60,000
Irrigation Fees 64,283 102,220 100,000 66,487 33,244 99,731 100,000
Meter Fees 250 - - - - - -
Net Incr(Decr)In FMV-Invest (10,775) 11,677 - 5,538 5,538 -
Interest-Tax Collector -
3,271 - - _ - -
Special Assmnts-Tax Collector 1,148,055 1,055,823 1,135,025 972,825 162,200 1,135,025 1,135,025
Special Assmnts-Refund - (34,209) - - - - -
Special Assmnts-Delinquent - 9,912 - - - - -
Special Assmnts-Discounts (29,815) (31,407) (45,401) (31,328) (31,328) (45,401)
Other Miscellaneous Revenues 17,448 11,552 - 15,781 - 15,781 -
TOTAL OPERATING REVENUES 1,302,802 1,234,378 1,292,848 1,109,895 235,751 1,345,646 1,295,072
OPERATING EXPENSES
Personnel and Administration
P/R-Board of Supervisors 6,300 6,400 7,000 4,000 2,000 6,000 7,000
FICA Taxes 482 490 536 306 153 459 536
ProfServ-Engineering 72,413 25,531 26,000 30,199 8,668 38,867 26,000
ProfServ-Legal Services 17,276 29,076 12,500 17,540 4,168 21,708 12,500
ProfServ-Mgmt Consulting Sery 26,192 26,192 26,978 17,985 8,993 26,978 27,652
ProfServ-Property Appraiser - - 17,025 - 17,025 17,025 17,025
ProfServ-Special Assessment 7,250 7,250 7,468 7,468 - 7,468 7,655
ProfServ-Utility Billing 15,610 15,135 15,435 9,879 5,144 15,023 15,821
Auditing Services 3,568 3,568 4,000 3,750 - 3,750 3,750
Communication-Telephone 31 58 120 17 40 57 100
Postage and Freight 380 634 1,000 399 332 731 1,000
Rental-Meeting Room - 600 600 225 100 325 300
Insurance-General Liability 10,667 7,979 8,440 6,202 1,316 7,518 8,270
Printing and Binding 1,012 969 1,500 629 500 1,129 1,500
Legal Advertising 1,522 1,841 1,637 123 544 667 1,600
Miscellaneous Services 1,545 810 400 856 428 1,284 1,100
Misc-Bad Debt 2,008 - - _ _ - -
Misc-Assessmnt Collection Cost 39,704 37,904 22,701 18,830 3,871 22,701 22,701
Office Supplies 334 885 750 408 252 660 750
Depreciation Expense 214,576 253,166 - - - _ -
Total Personnel and Administration 420,870 418,488 154,090 118,816 53,534 172,350 155,259
Water-Sewer Comb Services
Unemployment Compensation 239 271 - - - - -
Contracts-Mgmt Services 300,520 300,698 309,505 202,677 101,322 303,999 311,599
Contracts-Other Services - - - 1,750 - 1,750 2,000
Communication-Teleph-Field 3,730 3,918 3,768 2,823 1,256 4,079 3,768
Utility -General 82,469 76,559 83,500 52,835 27,832 80,667 80,000
R&M-Renewal and Replacement 173,720 - - - - - -
Annual Operating Budget
Fiscal Year 2012 7
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Summary of Revenues, Expenses and Changes in Net Assets
Fiscal Year 2012 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2009 FY 2010 FY 2011 MAY-2011 SEP-2011 FY 2011 FY 2012
R&M-Irrigation - 7,134 10,000 13,292 3,332 16,624 10,000
R&M-Water Plant - 27,693 10,000 8,033 3,332 11,365 10,000
R&M-Waste Water Plant - 39,203 25,000 31,219 8,332 39,551 25,000
Misc-Bad Debt - 15,359 - - - - -
Misc-Licenses&Permits - - 5,000 4,375 - 4,375 4,500
Cap Outlay-Irrigation - - - - 11,670 11,670 10,000
Cap Outlay-Water Plant - - 3,102,670 401,201 1,021,685 1,422,886 3,697,180
Cap Outlay-Wast Water Plant - - 30,796 314,505 64,516 379,021 30,796
Capital Reserve - - 25,000 - - - 25,000
Total Water-Sewer Comb Services 560,678 470,835 3,605,239 1,032,710 1,243,277 2,275,987 4,209,843
Debt Service
Principal Debt Retirement - - 417,852 - - - 480,440
Interest Expense - - 288,592 - 102,424 102,424 174,920
Cost of Issuance - - - 42,700 - 42,700 -
Total Debt Service - - 706,444 42,700 102,424 145,124 655,360
TOTAL OPERATING EXPENSES 981,548 889,323 4,465,773 1,194,226 1,399,235 2,593,461 5,020,462
Operating income(loss) 321,254 345,055 (3,172,925) (84,331) (1,163,484) (1,247,815) (3,725,390)
OTHER FINANCING SOURCES(USES)
Interfund Transfer-In 484,257 - - - - - -
Special Item(Gain) - 106,000 - - - - -
TOTAL OTHER SOURCES(USES) 484,257 106,000 - - - - -
Change in net assets 805,511 451,055 (3,172,925) (84,331) (1,163,484) (1,247,815) (3,725,390)
TOTAL NET ASSETS,BEGINNING 6,284,986 7,090,497 7,541,552 7,541,552 - 7,541,552 6,293,737
TOTAL NET ASSETS,ENDING $7,090,497 $7,541,552 $4,368,627 $ 7,457,221 $(1,163,484) $6,293,737 $ 2,568,347
Annual Operating Budget
Fiscal Year 2012 8
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2012
REVENUES
Interest-Investments
The District earns interest income on their operational accounts.
Water Revenue
Based on prior year's budget and water consumption.
Sewer Revenue
Based on prior year's budget and waste water consumption.
Irrigation Fees
Based on prior year's budget and irrigation water consumption.
Special Assessments-Tax Collector
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for
the debt service expenditures during the Fiscal Year.
Special Assessments-Discounts
Per Section 197.162, Florida Statues,discounts are allowed for early payment of assessments. The budgeted amount for
the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments.
EXPENDITURES
Administrative
P/R Board of Supervisor Salaries
Cl aptea 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting
attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board
members paid for attending 14 meetings. The fees will be split evenly with the General Fund.
FICA Taxes
Payroll taxes for supervisor salaries are calculated as 7.65%of payroll.
Professional Services-Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly
board meetings when requested, review of invoices, and other specifically requested assignments. The fees for shared
general maters only will be split evenly with the Water&Sewer Fund.
Professional Services-Legal Services
The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board
meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the
Board of Supervisors and the District Manager. The fees will be split with the General Fund based on the percent
budgeted for each fund.
Professional Services-Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Management Services, Inc.
Annual Operating and Water/Sewer Budget
Fiscal Year 2012 9
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2012
EXPENDITURES
Administrative (continued)
Professional Services-Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property
Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative
costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage, and programming. The FY2012 budget for collection costs was based on 1.5% of the
anticipated assessment collections.
Professional Services-Special Assessment
The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the
District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments.
Professional Services-Utility Billing
The District sends invoices to customers for use of the utility system. This billing service, provided by Severn Trent
Services, Inc., includes calculating, printing and mailing of utility bills, posting and depositing cash receipts, customer
service and other related services.
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting
Firm. The fees will be split with the General Fund based on the percent budgeted for each fund.
Communication-Telephone
Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The
fees will be split with the General Fund based on the percent budgeted for each fund.
Postage and Freight
This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and
other correspondence. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split
with the General Fund based on the percent budgeted for each fund.
Rentals—Meeting Room
The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. This
fee will be split evenly with the General Fund.
Insurance—General Liability
The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2012 budget includes an
estimated 10%increase of the actual FY 2011 premium.
FY2012:
General Liability $5,815
Property $10,725
Total $16,540
This expense is split evenly with the Water&Sewer Fund($16,540/2=$8,270).
Printing and Binding
Copies used in the preparation of agenda packages, required mailings,and other special projects. The budgeted amount
for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent
budgeted for each fund.
Annual Operating and Water/Sewer Budget
Fiscal Year 2012 10
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2012
EXPENDITURES
Administrative(continued)
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper
of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the
General Fund based on the percent budgeted for each fund.
Miscellaneous Services
This includes bank charges and any miscellaneous expenses that may be incurred during the year.
Miscellaneous-Assessment Collection Cost
The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,
administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data
processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the
actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The
FY2011 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections.
Office Supplies
Supplies used in the preparation and binding of agenda packages, required mailings,and other special projects. The fees
will be split with the General Fund based on the percent budgeted for each fund.
Field
Contracts-Mgmt Services
The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field
management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount
are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district.
Contracts-Other Services
Includes contract services provided by Superior Power plus a contingency.
Communication—Teleph—Field
Century Link and Sprint provide communication services to the District. The following accounts are included in this line
item:
Vendor Description Annual Amount
Century Link Plant Land Line (239-642-9219) $3,180
Century Link Plant Fax Line (239-642-9392) 504
Sprint Automated svc to notify Bob of power failures 84
Total $3,768
Utility-General
The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste
water plant.The estimated cost is based on prior year's average monthly electric bills.
Account No. Service Address Svc.Type
9741120000 25000 E.Tamiami Irrigation
1941120000 0 Port of the Islands Irrigation
3841120000 119 Newport Drive Irrigation
7841120000 Union Road Irrigation
0941120000 245 Stella Maris Drive Lift Station
1841120000 0 Newport Drive Lift Station
7624900000 160 Cays Drive Lift Station
Annual Operating and Water/Sewer Budget
Fiscal Year 2012 11
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2012
EXPENDITURES
Field (continued)
6941120000 0 Cays Drive Lift Station
3083520000 0 Newport Drive Lift Station
3941120000 86112700 P Islands Waste Water
R&M—Irrigation
Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant.
R&M—Water
Repair and maintenance costs associated with the water plant.
R&M—Waste Water
Repair and maintenance costs associated with the waste water plant.
Miscellaneous- Licenses & Permits
Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual
drinking water license and waste water regulatory fee.
Capital Outlay—Irrigation
Funds spent on capital improvement projects for irrigation.
• 1-8 $10,000 MISC. EQUIPMENT REPLACEMENT
Capital Outlay—Water
Funds spent on capital improvement projects for the water plant.
• W-14A$3,364,180 CONSTRUCTION OF NEW WATER TREATMENT PLANT
• W-14B$260,000 INSPECTION OF NEW WATER TREATMENT PLANT
• W-15 $50,000 NEW WATER METER REPLACEMENT PROGRAM TO INCLUDE BACKFLOW
PREVENTION:
o This includes$7,000/yr.for water meter replacement(100 per year for 6 years).
• W-20 $15,000 SPARE PARTS
o Spare parts and backup equipment likely to be needed for replacement
• W-22 $8,000 FIRE HYDRANT REPAIR AND REPLACEMENT
o Budget for one fire hydrant per year for the next four years.
Capital Outlay—Waste Water
Funds spent on capital improvement projects for the waste water plant.
• WW-23$30,796 SCADA AND CONTROL PANEL FOR LIFT STATIONS
Capital Reserves
Funds set aside for future capital improvement projects including MBR membrane module replacement.
Debt Service
Principal Debt Retirement
Principal payment due on Series 2010 bond.
Interest Expense
Interest payment due on Series 2010 bond.
Annual Operating and Water/Sewer Budget
Fiscal Year 2012 12
PORT OF THE ISLANDS
Community Improvement District
Debt Amortization
Series 2010 Bond
Date Principal Interest Principal Balance Fiscal
11/01/11 $0.00 $87,459.95 $4,983,473.00
05/01/12 $480,439.71 $87,459.95 $4,503,033.29 $655,359.61
11/01/12 $0.00 $79,028.23 $4,503,033.29
05/01/13 $497,303.14 $79,028.23 $4,005,730.15 $655,359.61
11/01/13 $0.00 $70,300.56 $4,005,730.15
05/01/14 $514,758.49 $70,300.56 $3,490,971.66 $655,359.62
11/01/14 $0.00 $61,266.55 $3,490,971.66
05/01/15 $532,826.51 $61,266.55 $2,958,145.15 $655,359.62
11/01/15 $0.00 $51,915.45 $2,958,145.15
05/01/16 $551,528.72 $51,915.45 $2,406,616.43 $655,359.61
11/01/16 $0.00 $42,236.12 $2,406,616.43
05/01/17 $570,887.38 $42,236.12 $1,835,729.05 $655,359.62
11/01/17 $0.00 $32,217.04 $1,835,729.05
05/01/18 $590,925.52 $32,217.04 $1,244,803.53 $655,359.61
11/01/18 $0.00 $21,846.30 $1,244,803.53
05/01/19 $611,667.01 $21,846.30 $633,136.52 $655,359.61
11/01/19 $0.00 $11,111.55 $633,136.52
05/01/20 $633,136.52 $11,111.55 $0.00 $655,359.61
totals $4,983,473.00 $914,763.52 $5,898,236.52
Annual Operating Budget
Fiscal Year 2012 13
PORT OF THE ISLANDS
Community Improvement District Water Sewer Fund
Exhibit"B"
Allocation of Fund Balances
AVAILABLE FUNDS Amount
Beginning Fund Balance-Fiscal Year 2012 $ 6,293,737
Net Change in Fund Balance-Fiscal Year 2012 (3,725,390)
(1)Less:Restricted Assets(Net) (7,432,444)
(2)Add:Series 2010 bond funds received 5,500,000
Reserves-Fiscal Year 2012 Additions 25,000
Total Funds Available(Estimated)-9/30/2012 660,903
ALLOCATION OF AVAILABLE FUNDS
Restricted Fund Balance
(3)Construction Account 553,234
Assigned Fund Balance
(4) Reserves 50,000
Nonspendable Fund Balance
Deposits 32,600
Total Allocation of Available Funds 635,834
Total Unassigned Cash $ 25,069
Notes
(1)Capital assets
(2) Series 2010 bond proceeds received
(3) Balance in construction account
(4) Reserves set aside for future capital improvement projects including MBR
membrane module replacement
Annual Operating Budget
Fiscal Year 2012 14
Port of the Islands
Community Improvement District
Supporting Budget Schedules
Fiscal Year 2012
PORT OF THE ISLANDS
Community Improvement District
Port of the Islands Community Improvement District
Non-Ad Valorem Assessment Roll
FY 2011-2012
Product Maint.ERC Maint/ERC W/S ERC W/S Standby W/S Capital Total per
Type Allocation $ 400 Allocation $1,124 Product
$413 $711
Hotel Room 1.00 $400 0.60 $248 $427 $1,074
Condo Unit 1.00 $400 0.80 $330 $569 $1,299
Single Family 1.00 $400 1.00 $413 $711 $1,524
Comparison FY 2011 to FY 2012
Product Total Total Increase %
Type FY 2012 FY 2011 (Decrease) Change
Hotel Room $1,074 $1,074 $0 0%
Condo Unit $1,299 $1,299 $0 0%
Single Family $1,524 $1,524 $0 0%
Annual Operating Budget
Fiscal Year 2012 15
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www.lcec.net• (239)656-2300 Explanation of charges on reverse side. Page 2 of 3
SA ID#9331739965 Security Lt-Comm Service From 03/16/2011 to 04/12/2011
,. ,` + yt� ,¢Y ti � :" 4
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267.75
Power Cost Adj. (1,343.9998 kWh at$0.01796) 24.14
Summary Of Light Related Charges 463.25
Summary Of Pole Related Charges 267.75
Gross Receipts Tax 11.88
fate:S'afe :`" c `` 2
Current Charge Subtotal $794.88
Service Address:25038 PEACOCK LN LIFT STATION NAPLES,FL 34114
SA ID#9331739128 Elec Svc-Sm Commercial Service From 03/14/2011 to 04/12/2011
Customer Charge 20.00
Energy Charge(72 kWh at$0.0821) 5.91
Power Cost Adj.(72 kWh at$0.01796) 1.29
Summary Of Electric Billing Charges 27.20
Gross Receipts Tax 0.70
State Sales Tax 1.95
Current Charge Subtotal $29.85
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Account Number: 3962807379 Due Date:05/03/2011
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PEOPLE.POWER.POSSIBILITIES.
www.lcec.net• (239)656-2300 Explanation of charges on reverse side. Page 1 of 2 0o,13,r1-00345$
Customer Name: PORT OF THE ISLANDS COMM IMPROV DISTRICT
Account Number: 4941120000 Due Date: 06/02/2011
Account Summary as of May 12,2011
Previous Balance 514.70
Payment Received-04/21/2011 -514.70
Corrections 0.00
I Past Due Balance $0.00
Current Charges-ELECTRIC 514.70
Adjustments&Other Charges 0.00
Service Address:262 S STELLA MARIS NAPLES,FL 34114
SA ID#5741120006 Security Lt-Res Service From 0 3/2011 to 05/12/2011
crikalli 1. ?'g 2a LV•4 40.64
Power Cost Adj.(184.0000 kWh at$0.01796) 3.30
Summary Of Light Related Charges 43.94
Gross Receipts Tax 1.13
Current Charge Subtotal 45.0�
SA ID#5741120007 Security Lt-Res Service From 04/13/2011 to 0J/ 1 1
,A ors ,r4I1ti ltr5ea 6.20
339 ft of Underground Conductor at$0.01 per ft 3.39
Summary Of Light Related Charges 3.39
8 Summary Of Pole Related Charges 6.20
Gross Receipts Tax
Current Char a Subtotal $9.68
Service Address:NEWPORT DR NAPLES,FL 34114
SA 4941120088 Security Lt-Res Service From 04/13/2011 to 05/12/2011
32 units 100 HPS Light at$10.16 each 325.12
1 units 150 HPS Light at$12.70 each 12.70
Power Cost Adj. (1,540.9997 kWh at$0.01796) 27.68
Summary Of Light Related Charges 365.50
'GcossReceipts Tax r ami
Current Charge Subotal
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Please detach and return with your payment. Make checks payable to LCEC.
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ADDRESSEE REMIT TO
3458 2 MB 0.515 15-15 111111ihilll111lul1llu1111111111n11111111Iu1lu1111111I111lu(I
11111111111111I111111111111111111t111111I111111111111111111111111 LCEC
PORT OF THE ISLANDS COMM IMPROV DISTRICT At., PO BOX 31477
210 N UNIVERSITY DR STE 702 TAMPA,FL 33631-3477
CORAL SPRINGS,FL 33071-7320
10 80000004941120000 0000000000 0000051470 0000051470
SEVERN
T R E." T Port of the islands
May 2011. Operations Report
SERVICES
Water Treatment Plant Operations and Maintenance
The Water Treatment Plant produced and distributed 2.611 MG for the Month of May, which is an
average of 0.084 MGD.
Wastewater Plant Operations and Maintenance
The WWTP treated approximately 1.286 MG for the month of May, which is an average of 0.041
MGD
Reuse System Operations and Maintenance
The reuse system delivered 7.865 MG, which is an average of 0.254 MGD.
Permit Compliance:
Water Treatment Plant:
All permit requirements met .
Wastewater Treatment Plant
All permit requirements met
Events Occurring Throughout the Month:
Wastewater Plant
• Mixer in Anoxic 1 failed, had to be rewound.
• Return sludge pump #2 failed also to be rewound.
• Chlorine sample pump failed and was replaced
• Health Dept inspection, complained about the building condition.
• Cleaned storm drain on Venus Cay.
• Met with Fire Dept on Hydrant painting.
Water Plant
• Attending bi-weekly meetings with contractor and engineer.
• Repaired flushing device on Morningstar. Adjusted ail flushing devices.
• Backflow installs, meters
• Asset inventory condition statement
• Received map location for recommended hydro-guard installation
Severn Trens Services•12600 Union Road Naples,Fleirdb 34114•Tr 239-CO.9219
Fax 239-642-9469•www.severnnen+ e:r,ices cam
' RENT Port of the islands
May 2011 Operations Report
SERVICES
Water Treatment Plant Operations and Maintenance
The Water Treatment Plant produced and distributed 2.611 MG for the month of May, which is an
average of 0.084 MGD.
Wastewater Plant Operations and Maintenance
The WWTP treated approximately 1.286 MG for the month of May, which is an average of 0.041
MGD
Reuse System Operations and Maintenance
The reuse system delivered 7.865 MG, which is an average of 0.254 MGD. /)pAA4�c
Permit Compliance: 2 t'I° lr
Water Treatment Plant:
All permit requirements met D
Wastewater Treatment Plant
QA
All permit requirements met
Events Occurring Throughout the Month:
Wastewater Plant
• Mixer in Anoxic 1 failed, had to be rewound.
• Return sludge pump #2 failed also to be rewound.
• Chlorine sample pump failed and was replaced
• Health Dept inspection, complained about the building condition.
• Cleaned storm drain on Venus Cay.
• Met with Fire Dept on Hydrant painting.
Water Plant
• Attending bi-weekly meetings with contractor and engineer.
• Repaired flushing device on Morningstar. Adjust& air, flushing devices.
• Backflow installs, meters
• Asset inventory condition statement tom. lorob,re S l L ►^7 \J 4
• Received map location for recommended hydro- card installatio
Severn Tree„Services•12600 Union Road Naples,Florida 34114•Tri;2'33-6 2 9219
Fax 239-642-9469 www.severntrentservices.com
Prepared by
i-fort-ci- k°20...ein
HOLE NMONTES
R.O. WATER TREATMENT PLANT ENGINEERS PLANNERS SURVEYORS
PORT OF THE ISLANDS, FLORIDA
PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT
MONTHLY PROGRESS REPORT
June 17, 2011
A. Project Schedule - Overview
• Construction Schedule: Schedule prepared using critical path method and
Oracle (Primavera) software. Baseline schedule has been approved. Updated
schedule being submitted each month.
• Primary Activities Last Month - Cardinal: Contractor currently working on
materials procurement, permitting, and site work. Collier County Building permit
has been issued.
• Primary Activities Last Month - ITT: Final re-submittals returned.
• Functional Completion: Substantial Completion is required by the construction
contract to occur no later than November 13, 2011.
B. Field Progress
• Procurement: Materials procurement (shop drawing submission, approvals, and
manufacturing lead time) is underway with 105 technical submittals received from
the contractor. Review of submittals ongoing.
• Field Activities: Installation of RCP pipe from site to FAKA Union Canal
completed. Installation of building under slab conduits and plumbing is in
progress. Installation of PVC yard piping in progress. Installation of the Chlorine
Contact Tank and Wastewater Holding Tank is in progress.
• Safety Record: No safety incidents to report.
• Stormwater Pond: Retention area substantially complete.
C. Project Costs
• Construction Contract: Three payments ($318,600.68) have been made to date
on contract amount of$3,417,563.
• ITT Contract: No payments have been made to date on contract amount of
$780,225.
Port of the Islands
Community Improvement District
Financial Report
May 31,2011
Prepared by
SEVERN
TRENT
SERVICES
Port of the Islands
Community Improvement District
Financial Statements
(Unaudited)
May 31, 2011
Port of the Islands
Community Improvement District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet-All Funds Page 1
General Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Page 2-3
Trend Report Page 4-5
Enterprise Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Page 6-7
Trend Report Page 8-9
SUPPORTING SCHEDULES
Check Register Page 10- 11
Special Assessments-Collection Schedule Page 12
Construction Schedule Page 13- 14
CIP Status Report Page 15- 16
Cash Flow Projections Page 17- 18
Cash Flow Projections-5 year Page 19
Monthly Activity Report Page 20-25
Accounts Receivable Ageing Report(90+days outstanding) Page 26-27
Repair and Maintenance Detail Reports Page 28-31
PORT OF THE ISLANDS CID
STATEMENT OF NET ASSETS
MAY 31,2011
GENERAL WATER AND TOTAL
SEWER
ASSETS $ $ $
CURRENT ASSETS:
CASH 556,351 110,875 667,226
ACCOUNTS RECEIVABLE - 11,556 11,556
ASSESSMENTS RECEIVABLE,NET 33,124 86,504 119,628
DUE FROM OTHER FUNDS 46,149 - 46,149
INTEREST/DIVIDENDS RECEIVABLE 117 - 117
INVESTMENTS:
CERTIFICATE OF DEPOSIT-360 DAYS 149,618 - 149,618
MONEY MARKET ACCOUNT 471,513 26,022 497,535
SBA ACCOUNT 491 1,024 1,515
SBA ACCOUNT(RESTRICTED) 16,260 33,916 50,176
SBA RESERVES 1,315 - 1,315
SBA RESERVES(RESTRICTED) 1,953 - 1,953
CONSTRUCTION FUND - 4,815,675 4,815,675
FMV ADJUSTMENT (3,363) (6,262) (9,625)
TOTAL CURRENT ASSETS 1,273,528 5,079,310 6,352,838
NONCURRENT ASSETS:
CAPITAL ASSETS:
LAND - 196,480 196,480
CONSTRUCTION IN PROGRESS - 1,327,042 1,327,042
IMPROVEMENTS,NET - 5,903,812 5,903,812
EQUIPMENT,NET - 5,110 5,110
TOTAL NONCURRENT ASSETS - 7,432,444 7,432,444
TOTAL ASSETS 1,273,528 12,511,754 13,785,282
LIABILITIES
CURRENT LIABILITIES:
ACCOUNTS PAYABLE 3,238 5,081 8,319
ACCRUED EXPENSES 2,000 3,200 5,200
DUE TO OTHER FUNDS - 46,149 46,149
DEPOSITS - 32,500 32,500
DEFERRED REVENUE 33,124 86,504 119,628
OTHER CURRENT LIABILITIES - 50 50
TOTAL CURRENT LIABILITIES 38,362 173,484 211,846
NONCURRENT LIABILITIES:
BONDS AND LOANS PAYABLE,LONG-TERM - 4,983,473 4,983,473
TOTAL NONCURRENT LIABILITIES - 4,983,473 4,983,473
TOTAL LIABILITIES 38,362 5,156,957 5,195,319
NET ASSETS
INVESTED IN CAPITAL ASSETS,NET OF RELATED DEBT - 2,448,971 2,448,971
RESERVES-ASSET REPLACEMENT - 25,000 25,000
RESTRICTED - 4,815,675 4,815,675
UNRESTRICTED - 65,150 65,150
UNRESERVED/UNDESIGNATED 1,235,166 - 1,235,166
TOTAL NET ASSETS $ 1,235,166 $ 7,354,796 $ 8,589,962
NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS Page 1
REPORT DATE:6/3/2011 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS.
Port of the Islands General Fund
Community Improvement District
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending May 31,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF MAY-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
REVENUES
Interest-Investments $ 1,045 $ 697 $ 4,038 $ 3,341 386.41% $ 171
Net Ina(Decr)In FMV-Invest - - 2,974 2,974 0.00% -
Interest-Tax Collector - - 115 115 0.00% 26
Special Assmnts-Tax Collector 435,400 435,400 373,179 (62,221) 85.71% 2,251
Special Assmnts-Discounts (17,416) (17,416) (12,018) 5,398 69.01% 68
Other Miscellaneous Revenues - - 2,383 2,383 0.00% -
TOTAL REVENUES 419,029 418,681 370,671 (48,010) 88.46% 2,516
EXPENDITURES
Administrative
P/R-Board of Supervisors 7,000 4,667 4,000 667 57.14% 500
FICA Taxes 536 357 306 51 57.09% 38
ProfServ-Engineering 26,000 17,333 14,158 3,175 54.45% 3,881
ProfServ-Legal Services 12,500 8,333 17,540 (9,207) 140.32% 2,098
ProfServ-Mgmt Consulting Sery 26,867 17,911 17,911 - 66.67% 2,239
ProfServ-Property Appraiser 6,531 - - - 0.00% -
ProfServ-Special Assessment 8,755 8,755 8,755 - 100.00% -
Auditing Services 4,000 4,000 3,750 250 93.75% 3,750
Communication-Telephone 120 80 17 63 14.17% -
Postage and Freight 2,000 1,333 804 529 40.20% 88
Rental-Meeting Room 600 400 225 175 37.50% 25
Insurance-General Liability 8,440 6,330 6,202 128 73.48% -
Printing and Binding 2,400 1,600 1,007 593 41.96% 89
Legal Advertising 2,200 1,467 166 1,301 7.55% -
Miscellaneous Services 400 267 291 (24) 72.75% 80
Misc-Assessmnt Collection Cost 8,708 8,708 7,223 1,485 82.95% 46
Office Supplies 650 433 353 80 54.31% 24
Annual District Filing Fee 175 175 175 - 100.00% -
Total Administrative 117,882 82,149 82,883 (734) 70.31% 12,858
Field
Contracts-Mgmt Services 102,619 68,413 67,515 898 65.79% 8,444
Contracts-Landscape 94,234 62,823 56,295 6,528 59.74% 303
Electricity-Streetlighting 12,276 8,184 8,335 (151) 67.90% 822
Utility-Irrigation 7,200 4,800 4,493 307 62.40% 1,215
R&M-Renewal and Replacement 15,000 10,000 16,657 (6,657) 111.05% 5,108
R&M-Roads&Alleyways 6,000 4,000 - 4,000 0.00% -
Capital Outlay 63,818 42,546 - 42,546 0.00% -
Total Field 301,147 200,766 153,295 47,471 50.90% 15,892
TOTAL EXPENDITURES 419,029 282,915 236,178 46,737 56.36% 28,750
Prepared by: Page 2
Report Date:6/3/2011 Severn Trent Management Services
Port of the Islands Genera/Fund
Community Improvement District
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending May 31,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF MAY-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
Excess(deficiency)of revenues
Over(under)expenditures - 135,766 134,493 (1,273) 0.00% (26,234)
Net change in fund balance $ - $ 135,766 $ 134,493 $ (1,273) 0.00% $ (26,234)
FUND BALANCE,BEGINNING(OCT 1,2010) 1,100,673 1,100,673 1,100,673
FUND BALANCE,ENDING $ 1,100,673 $ 1,236,439 $ 1,235,166
Prepared by: Page 3
Report Date:6/3/2011 Severn Trent Management Services
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Port of the Islands Water And Sewer Fund
Community Improvement District
Statement of Revenues, Expenses and Changes in Net Assets
For the Period Ending May 31,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF MAY-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
OPERATING REVENUES
Interest-Investments $ 3,224 $ 2,149 $ 4,329 $ 2,180 134.27% $ 519
Water Revenue 40,000 26,667 31,600 4,933 79.00% 4,495
Sewer Revenue 60,000 40,000 44,663 4,663 74.44% 6,604
Irrigation Fees 100,000 66,667 66,487 (180) 66.49% 8,176
Net Incr(Derr)In FMV-Invest - - 5,538 5,538 0.00% -
Special Assmnts-Tax Collector 1,135,025 1,135,025 972,825 (162,200) 85.71% 5,868
Special Assmnts-Discounts (45,401) (45,401) (31,328) 14,073 69.00% 176
Other Miscellaneous Revenues - - 15,781 15,781 0.00% 525
TOTAL OPERATING REVENUES 1,292,848 1,225,107 1,109,895 (115,212) 85.85% 26,363
OPERATING EXPENSES
Personnel and Administration
P/R-Board of Supervisors 7,000 4,667 4,000 667 57.14% 500
FICA Taxes 536 357 306 51 57.09% 38
ProfServ-Engineering 26,000 17,333 30,199 (12,866) 116.15% 3,881
ProfServ-Legal Services 12,500 8,333 17,540 (9,207) 140.32% 2,098
ProfServ-Mgmt Consulting Sery 26,978 17,985 17,985 - 66.67% 2,248
ProfServ-Property Appraiser 17,025 - - - 0.00% -
ProfServ-Special Assessment 7,468 7,468 7,468 - 100.00% -
ProfServ-Utility Billing 15,435 10,290 9,879 411 64.00% 1,244
Auditing Services 4,000 4,000 3,750 250 93.75% 3,750
Communication-Telephone 120 80 17 63 14.17% -
Postage and Freight 1,000 667 399 268 39.90% 41
Rental-Meeting Room 600 400 225 175 37.50% 25
Insurance-General Liability 8,440 6,330 6,202 128 73.48% -
Printing and Binding 1,500 1,000 629 371 41.93% 56
Legal Advertising 1,637 1,091 123 968 7.51% -
Miscellaneous Services 400 267 856 (589) 214.00/ 139
Misc-Assessmnt Collection Cost 22,701 22,701 18,830 3,871 82.95% 121
Office Supplies 750 500 408 92 54.40% 27
Total Personnel and Administration 154,090 103,469 118,816 (15,347) 77.11% 14,168
Water-Sewer Comb Services
Contracts-Mgmt Services 309,505 206,337 202,677 3,660 65.48% 25,331
Contracts-Other Services - - 1,750 (1,750) 0.00% 1,750
Communication-Teleph-Field 3,768 2,512 2,823 (311) 74.92% 365
Utility -General 83,500 55,667 52,835 2,832 63.28% 5,091
R&M-Irrigation 10,000 6,667 13,292 (6,625) 132.92% 1,617
R&M-Water Plant 10,000 6,667 8,033 (1,366) 80.33% 3,401
R&M-Waste Water Plant 25,000 16,667 31,219 (14,552) 124.88% 11,134
Misc-Licenses&Permits 5,000 4,375 4,375 - 87.50% -
Cap Outlay-Water Plant 3,102,670 2,068,447 401,201 1,667,246 12.93% 174,579
Cap Outlay-Wast Water Plant 30,796 20,531 314,505 (293,974) 1021.25% 4,376
Prepared by: Page 6
Report Date:6/3/2011 Severn Trent Management Services
Port of the Islands Water And Sewer Fund
Community Improvement District
Statement of Revenues, Expenses and Changes in Net Assets
For the Period Ending May 31,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF MAY-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
Capital Reserve 25,000 16,667 - 16,667 0.00% -
Total Water-Sewer Comb Services 3,605,239 2,404,537 1,032,710 1,371,827 28.64% 227,644
Debt Service
Principal Debt Retirement 417,852 417,852 - 417,852 0.00% -
Interest Expense 288,592 288,592 102,424 186,168 35.49% 102,424
Cost of Issuance - - 42,700 (42,700) 0.00% -
Total Debt Service 706,444 706,444 145,124 561,320 20.54% 102,424
TOTAL OPERATING EXPENSES 4,465,773 3,214,450 1,296,650 1,917,800 29.04% 344,236
Operating income(loss) (3,172,925) (1,989,343) (186,755) 1,802,588 5.89% (317,873)
Change in net assets $(3,172,925) $ (1,989,343) $ (186,755) $ 1,802,588 5.89% $(317,873)
TOTAL NET ASSETS,BEGINNING(OCT 1,2010) 7,541,552 7,541,552 7,541,552
TOTAL NET ASSETS,ENDING $ 4,368,627 $ 5,552,209 $ 7,354,797
Prepared by:
Page 7
Report Date:6/3/2011 Severn Trent Management Services
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PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
Non-Ad Valorem Special Assessments
Collier County Tax Collector-Monthly Collection Report
For the Fiscal Year ending September 2011
ALLOCATION BY FUND
Discount/ Gross
Date Net Amount (Penalties) Collection Amount General Water/Sewer
Received Received Amount Costs Received Fund Fund
Assessments Levied FY 2011 $ 1,570,426 $ 435,400 $ 1,135,027
Allocation% 100% 28% 72%
11/18/10 $ 7,655 $ 433 $ 156 $ 8,244 $ 2,286 $ 5,958
11/18/10 90,484 $ 3,847 $ 1,847 96,177 26,665 69,512
12/03/10 $ 514,662 $ 21,881 $ 10,503 $ 547,046 $ 151,668 $ 395,378
12/14/10 $ 325,423 $ 13,803 $ 6,641 $ 345,867 $ 95,891 $ 249,975
12/31/10 $ 58,354 $ 1,916 $ 1,191 $ 61,461 $ 17,040 $ 44,421
01/26/11 $ 46,744 $ 1,239 $ 954 $ 48,937 $ 13,568 $ 35,369
02/28/11 $ 31,210 $ 455 $ 637 $ 32,302 $ 8,956 $ 23,346
03/30/11 $ 66,503 $ 80 $ 1,357 $ 67,940 $ 18,836 $ 49,104
04/29/11 $ 127,374 $ (64) $ 2,599 $ 129,909 $ 36,017 $ 93,892
05/27/11 $ 8,195 $ (244) $ 167 $ 8,119 $ 2,251 $ 5,868
TOTAL $ 1,276,604 $ 43,346 $ 26,053 $ 1,346,003 $ 373,179 $ 972,825
%Collected 85.71% 85.71% 85.71%
TOTAL OUTSTANDING $ 224,423 $ 62,221 $ 162,202
Year Parcel ID Description Amount Comments
FY 2010 1058920500 POI Hotel 119,627 bankruptcy
Total Delinquent Parcels 119,627
Report Date:6/3/2011 Page 12
Port of the Islands
Community Improvement District
Series 2010 Special Assessment Revenue Bond
1. Recap of Capital Project Fund Activity Through May 31, 2011
Bond Issued (Construction Account) $5,500,000.00
Source of Funds: Interest Earned $3,898.66
Use of Funds:
COI ($42,700.00)
COI (costs transferred to checking account but not yet paid) ($5,000.00)
Disbursements Water Treatment Plant ($640,524.06)
($688,224.06)
Adjusted Balance in Construction Account May 31,2011 $4,815,674.60
2. Funds Available For Construction at May 31, 2011
Book Balance of Construction Account at May 31, 2011 $4,815,674.60
Construction Funds available at May 31,2011 $4,815,674.60
3. Investments- BB&T at May 31,2011
Estimated
Type Yield Principal
Construction Fund: 0.12% $4,815,674.60
ADJ:Outstanding Amounts Due $0.00
Balance at May 31, 2011 $4,815,674.60
Page 13
Port of the Islands Community Improvement District
Construction Schedule
AMOUNT OF CAPITAL I Water Treatment Plant
REQ.# Date . CONTRACTOR REQUISITION OUTLAY COI
COI 10/20/10 Greenberg Traurig $10,000.00 $10,000.00
COI 10/20/10 BB&T $2,700.00 $2,700.00
COI 10/20/10 Severn Trent Management Services $15,000.00 $15,000.00
COI 11/02/10 Dan Cox $15,000.00 $15,000.00
1 11/09/10 Port of the Islands CID(reimbursement) $321,537.00 $321,537.00 $321,537.00
2 11/18/10 South Florida Excavation $26,503.75 $26,503.75 $26,503.75
3 11/24/10 Naples Daily News $151.02 $151.02 $151.02
4 01/04/11 Century Link $26,310.88 $26,310.88 $26,310.88
5 12/16/10 South Florida Excavation $18,008.90 $18,008.90 $18,008.90
6 02/01/11 Hole Montes $2,561.25 $2,561.25 $2,561.25
7 02/01/11 Hole Montes $16,200.00 $16,200.00 $16,200.00
8 02/01/11 Hole Montes $13,206.91 $13,206.91 $13,206.91
9 02/10/11 Benchmark EnviroAnalytical, Inc. $1,019.00 $1,019.00 $1,019.00
10 02/17/11 Hole Monies $1,982.50 $1,982.50 $1,982.50
11 03/07/11 Hole Montes $6,250.00 $6,250.00 $6,250.00
12 03/16/11 South Florida Excavation $12,762.00 $12,762.00 $12,762.00
13 03/29/11 Cardinal Contractors $27,000.00 $27,000.00 $27,000.00
14 4/6/2011 Hole Montes $13,850.00 $13,850.00 $13,850.00
15 05/05/11 South Florida Excavation $18,587.25 $18,587.25 $18,587.25
16 05/16/11 Cardinal Contractors $95,028.60 $95,028.60 . $95,028.60
17 05/19/11 Hole Montes $39,565.00 $39,565.00 $39,565.00
Total FY 2011 $683,224.06 $640,524.06 $42,700.00 $640,524.06
Interest
FY 2011 Interest $3,898.66
$3,898.66
Page 14
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Port of the Islands
Improvement District
Cash Flow Projections
6eneral Fund
30-Jun 31-Jul 31-Aug 30-Sep
2011 2011 2011 2011
Cash Beginning Balance $1,029,670 $1,105,060 $1,077,487 $1,051,230
Cash Inflow $62,308 $87 $87 $87
Cash Outflow ($27,829) ($27,660) ($26,344) ($32,875)
Add: Due from W5 Fund $46,149 $0 $0 $0
Less: Current Liabilities(as of 5/31/11) ($5,238) $0 $0 $0
Total Estimated Cash Balance $1,105,060 $1,077,487 $1,051,230 $1,018,442
Cash Receipts
Special Assessments-Levy $62,221 $0 $0 $0
Special Assessments-Discount $0 $0 $0 $0
Interest $87 $87 $87 $87
Total Cash Inflow $62,308 $87 $87 $87
Operating Expenditures
Administrative
Supervisors Fees $538 $538 $538 $538
Engineering Fees $2,167 $2,167 $2,167 $2,167
Attorney's Fees $1,042 $1,042 $1,042 $1,042
Management Fees $2,239 $2,239 $2,239 $2,239
ProfServ-Property Appraiser $0 $0 $0 $6,531
Annual Audit $0 $0 $0 $0
Telephone $10 $10 $10 $10
Postage $167 $167 $167 $167
Room Rentals $25 $25 $25 $25
Insurance $0 $1,316 $0 $0
Printing&Binding $200 $200 $200 $200
Lega►Advertising $183 $183 $183 $183
Miscellaneous Services $50 $50 $50 $50
Collection Costs $1,485 $0 $0 $0
Office Supplies $54 $54 $54 $54
Total Administrative $8,160 $7,991 $6,675 $13,206
Maintenance
Contracts-O&M Services $8,444 $8,444 $8,444 $8,444
Landscape Maintenance $7,853 $7,853 $7,853 $7,853
Electricity- Streetlighting $1,023 $1,023 $1,023 $1,023
Utility-Irrigation $600 $600 $600 $600
R&M-Renewal&Replacement $1,250 $1,250 $1,250 $1,250
R&M-Roads $500 $500 $500 $500
CIP* $0 $0 $0 $0
Total Maintenance $19,669 $19,669 $19,669 $19,669
Total Cash Outflow $27,829 $27,660 $26,344 $32,875
*NOTES:
Estimated CIP costs for the anticipated FY 2011 projects are shown quarterly.
The district has a CD in the amount of$149,618 maturing in March 2012. Page 17
Port of the Islands
Improvement District
Cash Flow Projections
Water and Sewer Enterprise Fund
30-Jun 31-Jul 31-Aug 30-Sep
2011 2011 2011 2011
Cash Beginning Balance $4,953,596 $5,031,450 $3,906,268 $3,880,273
Cash Inflow $180,383 $18,183 $18,183 $18,183
Cash Outflow-Expenses ($48,049) ($1,143,365) ($44,178) ($61,203)
Less:Due to General Fund ($46,149) $0 $0 $0
Less:Current Liabilities(as of 5/31/11) ($8,331) $0 $0 $0
Total Estimated Cash Balance $5,031,450 $3,906,268 $3,880,273 $3,837,253
Cash Receipts
Special Assessments-Levy $162,200 $0 $0 $0
Special Assessments-Discount $0 $0 $0 $0
Water/Sewer/Irrigation Revenue $17,639 $17,639 $17,639 $17,639
Interest/Miscellaneous $544 $544 $544 $544
Total Cash Inflow $180,383 $18,183 $18,183 $18,183
Operating Expenditures
Administrative
Supervisors Fees $538 $538 $538 $538
Engineering Fees $2,167 $2,167 $2,167 $2,167
Attorney's Fees $1,042 $1,042 $1,042 $1,042
Management Fees $2,248 $2,248 $2,248 $2,248
ProfSery-Property Appraiser $0 $0 $0 $17,025
Utility Billing $1,286 $1,286 $1,286 $1,286
Annual Audit $0 $0 $0 $0
Telephone $10 $10 $10 $10
Postage $83 $83 $83 $83
Room Rentals $25 $25 $25 $25
Insurance $0 $1,316 $0 $0
Printing&Binding $125 $125 $125 $125
Legal Advertising $136 $136 $136 $136
Miscellaneous Services $102 $102 $102 $102
Collection Costs $3,871 $0 $0 $0
Office Supplies $63 $63 $63 $63
Total Administrative $11,696 $9,141 $7,825 $24,850
Maintenance
Contracts-O&M Services $25,331 $25,331 $25,331 $25,331
Telephone $314 $314 $314 $314
Utilities $6,958 $6,958 $6,958 $6,958
R&M-Irrigation $833 $833 $833 $833
R&M-Water $833 $833 $833 $833
R&M-Wastewater $2,083 $2,083 $2,083 $2,083
CIP* $0 $1,097,871 $0 $0
Total Maintenance $36,353 $1,134,224 $36,353 $36,353
Debt Service
Principal and Interest $0 $0 $0 $0
Total Debt Service $0 $0 $0 $0
Total Cash Outflow $48,049 $1,143,365 $44,178 $61,203
*NOTE Estimated CIP costs for the anticipated FY 2011 projects are shown quarterly. Page 18
PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
PROJECTIONS
GENERAL FUND
Adopted Proposed Proposed Proposed Proposed
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Operating Revenues
Assessments $417,984 $417,984 $417,984 $417,984 $417,984
Interest/Miscellaneous $1,045 $2,090 $11,681 $12,459 $13,139
Total Operating Revenues $419,029 $420,074 $429,665 $430,443 $431,123
Operating Expenditures
Administrative $117,881 $117,132 $120,646 $124,265 $127,993
Maintenance $237,329 $224,461 $231,195 $238,131 $245,275
Total Operating Expenditures $355,210 $341,593 $351,841 $362,396 $373,268
Capital Expenditures
CIP Projects' $63,819 $78,481 $0 $0 $0
Total Capital Expenditures $63,819 $78,481 $0 $0 $0
Estimated Beginning Cash Balance $1,018,442 $1,168,060 $1,245,884 $1,313,931
Estimated Ending Cash Balance $1,018,442 $1,168,060 $1,245,884 $1,313,931 $1,371,787
WATER AND SEWER ENTERPRISE FUND
Adopted Proposed Proposed Proposed Proposed
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Operating Revenues
Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624
Water/Sewer/Irrigation Revenue $200,000 $200,000 $200,000 $200,000 $200,000
Interest/Miscellaneous $3,224 $5,448 $569 $357 $143
Total Operating Revenues $1,292,848 $1,295,072 $1,290,193 $1,289,981 $1,289,767
Operating Expenditures
Administrative $154,089 $155,259 $155,259 $155,259 $155,259
Maintenance $471,773 $476,268 $476,268 $476,268 $476,268
Total Operating Expenditures $625,862 $631,527 $631,527 $631,527 $631,527
Capital Expenditures
CIP Projects $3,133,466 $3,731,576 $45,796 $45,796 $45,796
Total Capital Expenditures $3,133,466 $3,731,576 $45,796 $45,796 $45,796
Debt Service
Principal and Interest $706,445 $655,360 $655,360 $655,360 $655,360
Total Debt Service $706,445 $655,360 $655,360 $655,360 $655,360
Estimated Beginning Cash Balance $3,837,253 $113,863 $71,373 $28,672
'Estimated Ending Cash Balance $3,837,253 $113,863 $71,373 $28,672 ($14,244)
Page 19
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Severn Trent Environmental Services
Port of the Islands
Process Residue Disposal
Applied against budget account,copies of invoices available upon request
Cap$20,000.00
Inv.Date Vendor Description Invoice# Invoice$ Month
1/5/2011 Synagro Sludge Hauling 48087 4,920.93 January
4,920.93 January Total
4,920.93 Grand Total
2/10/2011 CM Weeks Trucking Water Sludge 10301 900.00 February
900.00 February Total
5,820.93 Grand Total
10-11 (08)May 3520 Sludge
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