Agenda 03/18/2011 March 18, 2011 Port of the Islands CID
On MOTION by Mr. Bissell seconded by Mr. Custer with all in
favor, the Executive Session regarding the North Hotel Bankruptcy
Proceedings was closed at 11:59 a.m.
There being no further discussion,
On MOTION by Mrs. Dillon seconded by Mr. Custer with all in
favor, the meeting was adjourned at 12:00 p.m.
(17
or • yt4.Z."
Calvin Teague )' Richard Ziko
Secretary Chairman
Wednesday,4/6/11 @ 8:33 a.m. 11
AGENDA
Port of the Islands
Community Improvement District
Friday Orchid Cove Clubhouse
March 18,2011 25005 Peacock Lane
10:00 a.m. •
Naples,Florida
1. Roll Call
2. Approval of Minutes of the February 18,2011 Meeting
3. Audience Comments
4. Old Business
A. Discussion of Big Cypress Lodge Developers Agreement
B. Review of Landscape Maintenance Performance
C. Update of Orchid Cove Agreement for Acceptance of Utilities
5. New Business
A. Consideration of Expansion of 2011 Backflow Preventer Installations
B. Discussion of Landscaping Seminar for the Community
6. District Manager's Report
7. Field Manager's Report
8. Attorney's Report
A. Update on North Hotel Bankruptcy Proceedings
9. Engineer's Report
A. Update on New Water Treatment Plant
B. Update on Relocation of Fiber Optic Line
10. Supervisors'Requests
11. Audience Comments
12. Approval of February 28,2011 Financial Statements and Check Register
13. Adjournment
Naples Daily News
Naples, FL 34110
Affidavit of Publication
Naples Daily News
PORT OF THE ISLANDS
210 N UNIVERSITY DR #702
CORAL SPRINGS FL 33071
REFERENCE: 010948 JANICE SWADE REVISED'NOTICEOFMEETINGS ,
59639663 REVISED NOTICE OF ME iLL ilTYj l'RQ IJENT`S 4-
r tbM�It� rCY7N1pJtQV MEN'f DISTR R+'
r � 1
The hoard o Supervisors the Port
State of Florida pf the stands ,`Commu ity Improve j
Counties of Collier and Lee merit District wia hold heir January,
February and March meetings at the -
Before the undersigned authority, personally Orchid Cove Clubhouse- 2And Pea,';.>
g P cock laneNaples Florida:and their
appeared Kim Pokarney, who on oath says that she Bootie 25000"Ta remaining "-T,rV tn-;Oa fgretr-'
miami Trail; Naples,
serves as the Accountin Mana er of the Na les Florida.at't0:oo am on,the third Fri
g g r P day of each month as follows
Daily News, a daily newspaper published at Naples,
in Collier County, Florida: distributed in Collier � � t1.1"0'Febroa ,$zo,t.
1vt c tll 20„
and Lee counties of Florida; that the attached ' ✓+pr75szo„,,
copyof advertising was published in said + 0Murai�y 31o7,2zo0,,t1
J AugurtY15 2011
newspaper on dates listed. * rSeptembe�,62o„
Affiant further says that the said Naples Daily
?iertsnayb ns fi9 eocoasiowhene,
News is a newspaper published at Naples, in said or ar 1,Op • I nartacipat.)
Collier County, Florida, and that the said j=u mom
k r a meethngs
newspaper has heretofore been continuously � n1Jm {
day and has been entered as second class mail '� n a1!
matter at the post office in Naples, in said
€ dew
peatar�adior�s'taken+�aTtth�esri`etst
Collier County, Florida, for a period of 1 year 'an�Qd��sed*;a x� ey .� ine d�:
rrec f the.proceedipgs slid that•
next preceding the first publication of the acwr Igly,ttlerson ay�,peed to
ens g: t a v pafim �' of�,� „-.
attached copy of advertisement; and affiant ssr�da�a kau, l,e gst
nd eriden `upons;i�ili`,c'" ch`"
further says that he has neither paid nor eppea beasedr Y
Y r . :. ors
promised any person, firm or corporation any t" e {' =45�1m � e
discount, rebate, commission or refund for the
1ahCiartif42011 '• '"-filol$ i479�r..
purpose of securing this advertisement for
publication in the said newspaper.
PUBLISHED ON: 01/14
AD SPACE: 37 LINE
FILED ON: 01/14/11
Signature of Affiant
Sworn to and Subscribed before me this 1 I% day of �avltn.o.v1 2011
Personally known by me \- (-1110-1 as a a —j J.- -1 J.
K907,0 ,Age(Pu.sN, KAROL E KANGAS
:* : Notary Public-State of Florida
TT ac My Comm.Expires Jul 29,2013
fAss Commission#OD 912237 6
sates s •-
• Estimate
Lawn Service, Inc. �u fie'1 Date Estimate#
P.O. Box 367495 Bonita Springs. FL 34136-7495 3/17/2011 863
Phone 239-354-1080 Fax:239-354-1045
Name/Address Port of the Islands CID
Accounts Payable Specialist
Severn Trent Services
210 N. University Drive, Ste 702
Coral Springs, FL 33071
Job Location
Rep Terms Bert K.Underwood
Port Of The Islands Lead Operator
Terms 15 days Severn Trent Services
12600 Union Road
Qty Description Cost Total
•
Notes from walk-thru on Tuesday March 15, 2011 with Chuck&
Brett
Cays Dr. and 41
-On 41 Median,will continue to remove dead from frost off plants
-Recommendation to remove all dead and diseased palm trees
-Recommendation, provide an estimate on trimming palm trees
-Recommendation, provide an estimate on trimming and lifting of
hard wood trees
-Continue to trim Xoras below sign of entry
Newport Dr.
-Trim grasses in front of entry way of Median sign entrance of
Newport Dr.
-Cut back on dead Xoras caused by frost
-Photo cell wasn't working properly
-Recomendation to remove all dead and diseased palm trees
-Remove all dead wood from sea grapes on right side of Newport
DR.
-Recommendation, provide an estimate to remove dead and diseased
hibiscus and replace with silver button wood 3gal
{
-Continue to keep an eye on ant mounds in all common ares of CID
Total $0.00
Accepted by: Date:
ALL ESTIMATES MUST BE SIGNED AND RETURNED E-Mail sotolawn@yahoo.com
PRIOR TO START OF WORK
soto's eS Estimate
Lawn Service, Inc. Date Estimate#
P.O. Box 367495 Bonita Springs. FL 34136-7495 3/17/2011 862
Phone 239-354-1080 Fax: 239-354-1045
Name/Address Port of the Islands CID
Accounts Payable Specialist
Severn Trent Services
210 N. University Drive, Ste 702
Coral Springs, FL 33071
Job Location
Rep Terms Bert K.Underwood
Port Of The Islands Lead Operator
Terms 15 days Severn Trent Services
12600 Union Road
Qty Description Cost Total
Recommendation of dead Hibiscus at Newport Drive to be replace
with silver buttonwood hedges 3ga1
30 Silver Buttomwood Hedges 3gal 12.00 360.00
4 , Site Prep per hour 25.00 100.00
15 Bags of Mulch 5.00 75.00
F t
Total $535.00
Accepted by: Date:
ALL ESTIMATES MUST BE SIGNED AND RETURNED E-Mail sotolawn@yahoo.com
PRIOR TO START OF WORK
Soto 5
S I0.4. , Estimate
Lawn Service, Inc. 6u �A�l� Date Estimate#
P.O. Box 367495 Bonita Springs, FL 34136-7495 3/17/2011 859
Phone 239-354-1080 Fax:239-354-1045
Name/Address Port of the Islands CID
Accounts Payable Specialist
Severn Trent Services
210 N. University Drive, Ste 702
Coral Springs,FL 33071
Job Location
Rep Terms Bert K.Underwood
Port Of The Islands Lead Operator
Terms 15 days Severn Trent Services
12600 Union Road
Qty Description Cost Total
f Recommendation of removal
Removal of dead palm tree (stump and grind) in center of Median 200.00 200.00
Cays Dr.
Removal of Queen Palm Tree(stump and grind) in Newport DR. 100.00 100.00
Removal of Coconut palm tree (stump and Grind) in Newport DR. 200.00 200.00
Total $500.00
Accepted by: Date:
ALL ESTIMATES MUST BE SIGNED AND RETURNED E-Mail sotolawn@yahoo.com
PRIOR TO START OF WORK
►�'� Estimate
SOLOS
Lawn Service, Inc. �4 ryw�, Date Estimate#
P.O. Box 367495 Bonita Springs. FL 34136-7495 3/17/2011 860
Phone 239-354-1080 Fax:239-354-1045
Name/Address Port of the Islands CID
Accounts Payable Specialist
Severn Trent Services
210 N.University Drive, Ste 702
Coral Springs,FL 33071
Job Location
Rep Terms Bert K.Underwood
Port Of The Islands Lead Operator
Terms 15 days Severn Trent Services
12600 Union Road
Qty Description Cost Total
Recommendation on trimming palm trees
Trimming per palm tree over 15ft. 18.00 18.00
Total $18.00
Accepted by: Date:
ALL ESTIMATES MUST BE SIGNED AND RETURNED E-Mail sotolawn@yahoo.com
PRIOR TO START OF WORK
��" Estimate
Soto s #1. 4i:i: . a�
Lawn Service, Inc. +'r /1►AIA Date Estimate#
P.O. Box 367495 Bonita Springs. FL 34136-7495 3/17/2011 861
Phone 239-354-1080 Fax:239-354-1045
Name/Address Port of the Islands CID
Accounts Payable Specialist
Severn Trent Services
210 N. University Drive, Ste 702
Coral Springs, FL 33071
Job Location
Rep Terms Bert K.Underwood
Port Of The Islands Lead Operator
Terms 15 days Severn Trent Services
.._._
12600 Union Road
r.
Qty I Description Cost Total
Recommendation on trimming and lifting of hard wood trees
Trimming per tree 45.00 45.00
Total $45.00
Accepted by: Date:
ALL ESTIMATES MUST BE SIGNED AND RETURNED E-Mail sotolawn@yahoo.com
PRIOR TO START OF WORK
Prepared by:
Daniel H. Cox, P.A.
P.O. Drawer CC
Carrabelle, FL 32322
MAINTENANCE AGREEMENT AND
GRANT OF EASEMENT
This Agreement is between the Port of the Islands Community Improvement
District,whose address is c/o District Offices, 5884 Enterprise Parkway, FT Myers, FL
33905 ("District") and Orchid Cove at Port of the Islands Condominium Association,
Inc., a Florida corporation not for profit whose address is c/o Guardian Property
Management, 6704 Lone Oak Blvd.,Naples,FL 34109 ("Orchid Cove").
A. Orchid Cove is a condominium association with responsibility to maintain the
common areas created by that Declaration of Condominium recorded at
Official Record 4164,Page 1050 of the Public Records of Collier County,
Florida.
B. District is a Community Development District established pursuant to Chapter
190, Florida Statutes and has the responsibility for maintaining and operating
the potable water and sanitary sewer facilities,roadways and other community
facilities serving the Orchid Cove property and other communities within the
Port of the Islands.
C. Orchid Cove has requested that the District maintain the potable water
distribution system, sanitary sewer collection system and roadways, and
provide street lighting and mosquito spraying within the Orchid Cove
community.
D. District is willing to accept maintenance responsibility for the facilities under
the terms of this Agreement.
NOW THEREFORE, in consideration of ten dollars and other good and valuable
consideration exchanged between the parties,the receipt and adequacy of which are
acknowledged unto each other,the parties agree as follows:
1. District accepts maintenance responsibility for the facilities,but shall not
be responsible for repairing any hardscape or landscape damaged in the
reasonable exercise of its maintenance responsibility accepted hereby.
Potable water distribution systems will be maintained to the back flow
preventer. Sanitary sewer collection systems will be maintained from the
individual clean outs at each unit.
2. District will pay for the cost of the electricity for street lighting in the
Orchid Cove Community,but will not be responsible for maintenance of the
light posts.
3. District accepts the maintenance costs for the paving within the
community.
4. Orchid Cove hereby grants District an easement for ingress, egress and
maintenance of the facilities over, across and under all common elements of
the Condominium property as necessary for the maintenance of the facilities
and for mosquito control.
5. Orchid Cove hereby indemnifies, saves, defends and holds CID
(including,without limitation, CID's officers, employees, agents,nominees
and residents) harmless from and against any and all losses,damages
(including,without limitation, any and all consequential damages), costs,
charges, expenses, claims, demands, causes of action,accounts, sums of
money, reckonings, bounds,bills, covenants, controversies, agreements,
promises,variances, trespasses,executions,and liabilities (including
reasonable attorney fees and costs at all levels and/or negotiations)
whatsoever, at law or in equity,whether in tort, in contract, or otherwise,
which may be asserted or recovered against CID (including,without
limitation, CID's officers, employees, agents,nominees, and residents),
whether asserted by suit, proceeding, defenses, counterclaims, set-offs or
otherwise, resulting from Developer's, its successors or assigns(including,
without limitation, their invitees, licensees, franchisees, guests, lessees,
employees, agents and nominees), exercise of its rights under this agreement.
Agreed this_day of 2011.
SIGNATURE PAGES TO FOLLOW.
Port of the Islands Backflow Installations
Cost Comparison Breakdown
Qty of Backflows Installed
400 Now 100(2011) 100(2012)* 100(2013)* 100(2014)*
Materials(UC) $ 184.73 $ 184.73 $ 196.37 $ 208.74 $ 221.89
Admin Fee(10%) $ 18.47 $ 18.47 $ 19.64 $ 20.87 $ 22.19
Labor(UC) $ 187.50 $ 187.50 $ 187.50 $ 187.50 $ 187.50
Total Price Per Backflow $ 390.70 $ 390.70 $ 403.50 $ 417.11 $ 431.58
Grand Total $ 156,281.20 $ 39,070.30 $ 40,350.48 $ 41,711.31 $ 43,157.87
Total for all 400 Backflows $ 156,281.20
Total for 4 years $ 164,289.96
Savings $ 8,008.76
Below represents the estimated rate increase per year calculated in the above figures
*Materials 6%
*Labor 0%
SEVERN
T R E N T iron- s
� ,eQ.waQs
SERVICES February 2011 Operations Report
Water Treatment Plant O erations and Maintenance
The Water Treatment Plant produced and distributed 3.844 MG for the month
is an average of 0.137 MGD, of February,which
Wastewater Plant O erations and Maintenance
The WWTp treated approximately 1.688 MG for the month of February,
0.060 MGD which is an average of
Reuse:ustem Operations and Maintenance
The reuse system delivered 5.531 MG,which is an average of 0.198 MGD.
Permit Compliance:
Water Treatment Plant:
All permit requirements met
Wastewater Treatment Plant
All permit requirements met
Events Occurring Throughout the Month:
Wastewater Plant
• Installed two new pressure relief valves on Wastewater Chlorine Skid.
• RotoMesh failed and was off line 3.5 days due to parts failure.
• MBR had performance issues due to RotoMesh being down.
• Finally received new flow meter for MBR skid#1 (ordered in Dec.)
• Installed two new valves on the Wastewater plant blowers.
• BIower#1 repaired and back on line.
• Both Anoxic Mixers in South Wastewater plant failed.
• Health Dept. Inspection 2 days after Mixers failed.
• Both Mixers repaired and reinstalled.
Water Plant
• Contractor here working on Site Prep.
• Hauled 4 Loads of Lime sludge.
• Emergency Installation of Chlorine Analyzer. 3/10/2011
Severn Trent Services• 12600 Union Road Naples,Florida 34114•Tel 239-642-9219
Fax 239-642-9469•www.sevprntranteam,.o°
Prepared by
!fat-17* tk_ ko2 Qs M'
HOLE MONTES
R.O. WATER TREATMENT PLANToiNEERs PLANNERS•SURVEYORS
PORT OF THE ISLANDS, FLORIDA
PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT
MONTHLY PROGRESS REPORT
March 18, 2011
A. Project Schedule —Overview
• Construction Schedule: Schedule prepared using critical path method and
Oracle (Primavera) software. The contractor has re-submitted to Hole Montes.
• Primary Activities Last Month — Cardinal: Contractor currently working on
materials procurement and permitting. Building permit submitted to Collier
County for review.
• Primary Activities Last Month — ITT: Nothing to report.
• Functional Completion: Substantial Completion is required by the construction
contract to occur no later than November 13, 2011.
B. Field Progress
• Procurement: Materials procurement (shop drawing submission, approvals, and
manufacturing lead time) is underway with 78 technical submittals received from
the contractor. Review of submittals ongoing.
• Field Activities: Grubbing is underway. Installation of silt fence underway.
• Safety Record: No safety incidents to report.
• Stormwater Pond: Fiber optic cable relocation complete. South Florida
Excavation will be starting within 1-2 weeks.
C. Project Costs
• Construction Contract: No payments have been made to date on contract
amount of $3,417,563.
• ITT Contract: No payments have been made to date on contract amount of
$780,225.
Port of the Islands
Community Improvement District
Financial Report
February 28, 2011
Prepared by
SEVERN
TRENT
SERVICES
Port of the Islands
Community Improvement District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet-All Funds Page 1
General Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Page 2
Trend Report Page 3-4
Enterprise Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Page 5-6
Trend Report Page 7-8
SUPPORTING SCHEDULES
Check Register Page 9-10
Special Assessments-Collection Schedule Page 11
Construction Schedule Page 12- 13
CIP Status Report Page 14- 15
Cash Flow Projections Page 16-17
Cash Flow Projections-5 year Page 18
Monthly Activity Report Page 19-24
Accounts Receivable Ageing Report(90+days outstanding) Page 25-26
Repair and Maintenance Detail Reports Page 27-28
Port of the Islands
Community Improvement District
Financial Statements
(Unaudited)
February 28, 2011
PORT OF THE ISLANDS CID
BALANCE SHEET
FEBRUARY 28,2011
GENERAL WATER AND TOTAL
SEWER
ASSETS $ $ $
CURRENT ASSETS:
CASH 295,238 454,723 749,961
ACCOUNTS RECEIVABLE - 9,349 9,349
ASSESSMENTS RECEIVABLE,NET 40,297 105,236 145,533
DUE FROM OTHER FUNDS - 21,556 21,556
INTEREST/DIVIDENDS RECEIVABLE 2,359 - 2,359
INVESTMENTS:
CERTIFICATE OF DEPOSIT-360 DAYS 147,260 - 147,260
MONEY MARKET ACCOUNT 773,421 287,423 1,060,844
SBA ACCOUNT 4,909 4,893 9,802
SBA ACCOUNT(RESTRICTED) 16,968 35,392 52,360
SBA RESERVES 1,229 - 1,229
SBA RESERVES(RESTRICTED) 2,038 - 2,038
CONSTRUCTION FUND - 5,026,674 5,026,674
FMV ADJUSTMENT (3,702) (6,893) (10,595)
PREPAID ITEMS 529 529 1,058
TOTAL CURRENT ASSETS 1,280,546 5,938,882 7,219,428
NONCURRENT ASSETS:
CAPITAL ASSETS:
LAND - 196,480 196,480
CONSTRUCTION IN PROGRESS - 1,327,042 1,327,042
IMPROVEMENTS,NET - 5,903,812 5,903,812
EQUIPMENT,NET - 5,110 5,110
TOTAL NONCURRENT ASSETS - 7,432,444 7,432,444
TOTAL ASSETS 1,280,546 13,371,326 14,651,872
LIABILITIES
CURRENT LIABILITIES:
ACCRUED EXPENSES 3,000 4,200 7,200
DUE TO OTHER FUNDS 21,556 - 21,556
DEPOSITS - 32,700 32,700
DEFERRED REVENUE 40,297 105,236 145,533
OTHER CURRENT LIABILITIES - 88 88
TOTAL CURRENT LIABILITIES 64,853 142,224 207,077
TOTAL LIABILITIES 64,853 142,224 207,077
NET ASSETS
INVESTED IN CAPITAL ASSETS,NET OF RELATED DEBT - 7,432,444 7,432,444
RESERVES-ASSET REPLACEMENT - 25,000 25,000
UNRESTRICTED - 5,771,656 5,771,656
UNRESERVED/UNDESIGNATED 1,215,692 - 1,215,692
TOTAL NET ASSETS $ 1,215,692 $ 13,229,100 $ 14,444,792
NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS Page 1
REPORT DATE:3/3/2011 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS.
Port of the Islands General Fund
Community Improvement District
Statement of Revenues,Expenditures and Changes in Fund Balances
For the Period Ending February 28,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF FEBRUARY-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
REVENUES
Interest-Investments $ 1,045 $ 435 $ 2,981 $ 2,546 285.26% $ 874
Net!nor(Decr)In FMV-Invest - - 2,635 2,635 0.00% -
Special Assmnts-Tax Collector 435,400 290,266 316,074 25,808 72.59% 8,956
Special Assmnts-Discounts (17,416) (11,611) (12,081) (470) 69.37% (126)
Other Miscellaneous Revenues - - 2,383 2,383 0.00% -
TOTAL REVENUES 419,029 279,090 311,992 32,902 74.46% 9,704
EXPENDITURES
Administrative
P/R-Board of Supervisors 7,000 2,917 2,500 417 35.71% 500
FICA Taxes 536 223 191 32 35.63% 38
ProfServ-Engineering 26,000 10,833 6,140 4,693 23.62% 1,000
ProfServ-Legal Services 12,500 5,208 10,678 (5,470) 85.42% 2,716
ProfServ-Mgmt Consulting Sery 26,867 11,194 11,195 (1) 41.67% 2,239
ProfServ-Property Appraiser 6,531 - - - 0.00% -
ProfServ-Special Assessment 8,755 8,755 8,755 - 100.00% -
Auditing Services 4,000 4,000 - 4,000 0.00% -
Communication-Telephone 120 50 16 34 13.33% 1
Postage and Freight 2,000 833 506 327 25.30% 71
Rental-Meeting Room 600 250 150 100 25.00% 25
Insurance-General Liability 8,440 4,220 3,759 461 44.54% -
Printing and Binding 2,400 1,000 533 467 22.21% 96
Legal Advertising 2,200 917 76 841 3.45% -
Miscellaneous Services 400 167 123 44 30.75% 11
Misc-Assessmnt Collection Cost 8,708 5,805 6,080 (275) 69.82% 177
Office Supplies 650 271 278 (7) 42.77% 24
Annual District Filing Fee 175 175 175 - 100.00% -
Total Administrative 117,882 56,818 51,155 5,663 43.40% 6,898
Field
Contracts-Mgmt Services 102,619 42,758 42,185 573 41.11% 8,444
Contracts-Landscape 94,234 39,264 36,458 2,806 38.69% 6,620
Electricity-Streetlighting 12,276 5,115 5,383 (268) 43.85% 1,069
Utility-Irrigation 7,200 3,000 1,185 1,815 16.46% 369
R&M-Renewal and Replacement 15,000 6,250 11,550 (5,300) 77.00% 878
R&M-Roads&Alleyways 6,000 2,500 - 2,500 0.00% -
Capital Outlay 63,818 26,591 49,056 (22,465) 76.87% 4,544
Total Field 301,147 125,478 145,817 (20,339) 48.42% 21,924
TOTAL EXPENDITURES 419,029 182,296 196,972 (14,676) 47.01% 28,822
Excess(deficiency)of revenues
Over(under)expenditures - 96,794 115,020 18,226 0.00% (19,118)
Net change in fund balance $ - $ 96,794 $ 115,020 $ 18,226 0.00% $ (19,118)
FUND BALANCE,BEGINNING(OCT 1,2010) 1,100,673 1,100,673 1,100,673
FUND BALANCE,ENDING $ 1,100,673 $ 1,197,467 $ 1,215,693
Prepared by: Page 2
Report Date:3/3/2011 Severn Trent Management Services
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Community Improvement District
Statement of Revenues,Expenses and Changes in Net Assets
For the Period Ending February 28,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF FEBRUARY-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
OPERATING REVENUES
Interest-Investments $ 3,224 $ 1,343 $ 2,101 $ 758 65.17% $ 97
Water Revenue 40,000 16,667 18,023 1,356 45.06% 4,110
Sewer Revenue 60,000 25,000 24,494 (506) 40.82% 5,798
Irrigation Fees 100,000 41,667 41,679 12 41.68% 6,578
Net Incr(Decr)In FMV-Invest - - 4,906 4,906 0.00% -
Special Assmnts-Tax Collector 1,135,025 756,683 823,961 67,278 72.59% 23,346
Special Assmnts-Discounts (45,401) (30,267) (31,493) (1,226) 69.37% (329)
Other Miscellaneous Revenues - - 14,431 14,431 0.00% 523
TOTAL OPERATING REVENUES 1,292,848 811,093 898,102 87,009 69.47% 40,123
OPERATING EXPENSES
Personnel and Administration
P/R-Board of Supervisors 7,000 2,917 2,500 417 35.71% 500
FICA Taxes 536 223 191 32 35.63% 38
ProfServ-Engineering 26,000 10,833 22,426 (11,593) 86.25% 1,000
ProfServ-Legal Services 12,500 5,208 10,678 (5,470) 85.42% 2,716
ProfServ-Mgmt Consulting Sery 26,978 11,241 11,241 - 41.67% 2,248
ProfServ-Property Appraiser 17,025 - - - 0.00% -
ProfServ-Special Assessment 7,468 7,468 7,468 - 100.00% -
ProfServ-Utility Billing 15,435 6,431 6,156 275 39.88% 1,241
Auditing Services 4,000 4,000 - 4,000 0.00% -
Communication-Telephone 120 50 16 34 13.33% 1
Postage and Freight 1,000 417 253 164 25.30% 36
Rental-Meeting Room 600 250 150 100 25.00% 25
Insurance-General Liability 8,440 4,220 3,759 461 44.54% -
Printing and Binding 1,500 625 333 292 22.20% 60
Legal Advertising 1,637 682 57 625 3.48% -
Miscellaneous Services 400 167 454 (287) 113.50% 50
Misc-Assessmnt Collection Cost 22,701 15,134 15,849 (715) 69.82% 460
Office Supplies 750 313 321 (8) 42.80% 27
Total Personnel and Administration 154,090 70,179 81,852 (11,673) 53.12% 8,402
Water-Sewer Comb Services
Contracts-Mgmt Services 309,505 128,960 126,686 2,274 40.93% 25,331
Communication-Teleph-Field 3,768 1,570 1,689 (119) 44.82% 331
Utility -General 83,500 34,792 32,519 2,273 38.94% 6,369
R&M-Irrigation 10,000 4,167 8,920 (4,753) 89.20% 2,174
R&M-Water Plant 10,000 4,167 280 3,887 2.80% 280
R&M-Waste Water Plant 25,000 10,417 4,198 6,219 16.79% 3,204
Misc-Licenses&Permits 5,000 4,375 4,375 - 87.50% -
Cap Outlay-Water Plant 3,102,670 1,292,779 114,708 1,178,071 3.70% 30,426
Cap Outlay-Wast Water Plant 30,796 12,832 292,625 (279,793) 950.20% -
Capital Reserve 25,000 10,417 - 10,417 0.00% -
Total Water-Sewer Comb Services 3,605,239 1,504,476 586,000 918,476 16.25% 68,115
Prepared by: Page 5
Report Date:3/3/2011 Severn Trent Management Services
Port of the Islands Water And Sewer Fund
Community Improvement District
Statement of Revenues,Expenses and Changes in Net Assets
For the Period Ending February 28,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF FEBRUARY-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
Debt Service
Principal Debt Retirement 417,852 - - - 0.00% -
Interest Expense 288,592 144,296 - 144,296 0.00% -
Cost of Issuance - - 42,700 (42,700) 0.00% -
Total Debt Service 706,444 144,296 42,700 101,596 6.04% -
TOTAL OPERATING EXPENSES 4,465,773 1,718,951 710,552 1,008,399 15.91% 76,517
Operating income(loss) (3,172,925) (907,858) 187,550 1,095,408 -5.91% (36,394)
OTHER FINANCING SOURCES(USES)
Debt Proceeds - - 5,500,000 5,500,000 0.00% -
TOTAL FINANCING SOURCES(USES) - - 5,500,000 5,500,000 0.00% -
Change in net assets $ (3,172,925) $ (907,858) $ 5,687,550 $ 6,595,408 -179.25% $ (36,394)
TOTAL NET ASSETS,BEGINNING(OCT 1,2010) 7,541,552 7,541,552 7,541,552
TOTAL NET ASSETS,ENDING $ 4,368,627 $ 6,633,694 $ 13,229,102
Prepared by: Page 6
Report Date:3/3/2011 Severn Trent Management Services
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PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
Non-Ad Valorem Special Assessments
Collier County Tax Collector-Monthly Collection Report
For the Fiscal Year ending September 2011
ALLOCATION BY FUND
Discount/ Gross
Date Net Amount (Penalties) Collection Amount General Water/Sewer
Received Received Amount Costs Received Fund Fund
Assessments Levied FY 2011 $ 1,570,426 $ 435,400 $ 1,135,027
Allocation% 100% 28% 72%
11/18/10 $ 7,655 $ 433 $ 156 $ 8,244 $ 2,286 $ 5,958
11/18/10 90,484 $ 3,847 $ 1,847 96,177 26,665 69,512
12/03/10 $ 514,662 $ 21,881 $ 10,503 $ 547,046 $ 151,668 $ 395,378
12/14/10 $ 325,423 $ 13,803 $ 6,641 $ 345,867 $ 95,891 $ 249,975
12/31/10 $ 58,354 $ 1,916 $ 1,191 $ 61,461 $ 17,040 $ 44,421
01/26/11 $ 46,744 $ 1,239 $ 954 $ 48,937 $ 13,568 $ 35,369
02/28/11 $ 31,210 $ 455 $ 637 $ 32,302 $ 8,956 $ 23,346
TOTAL $ 1,074,532 $ 43,574 $ 21,929 $ 1,140,035 $ 316,074 $ 823,961
%Collected 72.59% 72.59% 72.59%
TOTAL OUTSTANDING $ 430,392 $ 119,326 $ 311,066
Year Parcel ID Description Amount Comments
FY 2009 68300001204 POI Development 97
FY 2009 74890000301 POI Development 249
FY 2010 1058920500 POI Hotel 119,627 bankruptcy
FY 2010 74890000301 POI Development 263
FY 2010 68300001204 POI Development 76
FY 2010 Unidentified 25,220 Adj and Parcels to be identified by tax collector
Total Delinquent Parcels 145,533
Report Date:3/2/2011 Page 11
Port of the Islands
Community Improvement District
Series 2010 Special Assessment Revenue Bond
1. Recap of Capital Project Fund Activity Through February 28,2011
Bond Issued (Construction Account) $5,500,000.00
Source of Funds: Interest Earned $1,854.86
Use of Funds:
COI ($42,700.00)
COI (costs transferred to checking account but not yet paid) ($5,000.00)
Disbursements Water Treatment Plant ($427,481.21)
($475,181.21)
Adjusted Balance in Construction Account February 28,2011 $5,026,673.65
2. Funds Available For Construction at February 28, 2011
Book Balance of Construction Account at February 28, 2011 $5,026,673.65
Construction Funds available at February 28, 2011 $5,026,673.65
3. Investments- BB&T at February 28,2011
Estimated
Type Yield Principal
Construction Fund: 0.12% $5,026,673.65
ADJ: Outstanding Amounts Due $0.00
Balance at February 28, 2011 $5,026,673.65
Page 12
Port of the Islands Community Improvement District
Construction Schedule
AMOUNT OF CAPITAL Water Treatment Plant
REQ.# Date CONTRACTOR REQUISITION OUTLAY COI
COI 10/20/10 Greenberg Traurig $10,000.00 $10,000.00
COI 10/20/10 BB&T $2,700.00 $2,700.00
COI 10/20/10 Severn Trent Management Services $15,000.00 $15,000.00
COI 11/02/10 Dan Cox $15,000.00 $15,000.00
1 11/09/10 Port of the Islands CID(reimbursement) $321,537.00 $321,537.00 $321,537.00
2 11/18/10 South Florida Excavation $26,503.75 $26,503.75 $26,503.75
3 11/24/10 Naples Daily News $151.02 $151.02 $151.02
4 01/04/11 Century Link $26,310.88 $26,310.88 $26,310.88
5 12/16/10 South Florida Excavation $18,008.90 $18,008.90 $18,008.90
6 02/01/11 Hole Montes $2,561.25 $2,561.25 $2,561.25
7 02/01/11 Hole Montes $16,200.00 $16,200.00 $16,200.00
8 02/01/11 Hole Montes $13,206.91 $13,206.91 $13,206.91
9 02/10/11 Benchmark EnviroAnalytical, Inc. $1,019.00 $1,019.00 $1,019.00
10 02/17/11 Hole Montes $1,982.50 $1,982.50 $1,982.50
Total FY 2011 $470,181.21 $427,481.21 $42,700.00 $427,481.21
AriA
Interest
FY 2011 Interest $1,854.86
$1,854.86
Page 13
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Port of the Islands
Improvement District
Cash Flow Projections
General Fund
31-Mar 30-Apr 31-May 30-Jun 31-Jul 31-Aug 30-Sep
2011 2011 2011 2011 2011 2011 2011
Cash Beginning Balance $1,074,797 $1,181,401 $1,038,270 $1,011,940 $985,610 $831,708 $805,378
Cash Inflow $12,475 $12,991 $87 $87 $87 $87 $87
Cash Outflow ($28,550) ($156,122) ($26,417) ($26,417) ($153,989) ($26,417) ($32,948)
CD Investment 3/19/10 $147,260 $0 $0 $0 $0 $0 $0
Less: Due to WS Fund ($21,581) $0 $0 $0 $0 $0 $0
Less:Current Liabilities(as of 2/28/11) ($3,000) $0 $0 $0 $0 $0 $0
Total Estimated Cash Balance $1,181,401 $1,038,270 $1,011,940 $985,610 $831,708 $805,378 $772,517
Cash Receipts
Special Assessments-Levy $12,904 $12,904 $0 $0 $0 $0 $0
Special Assessments-Discount ($516) $0 $0 $0 $0 $0 $0
Interest $87 $87 $87 $87 $87 $87 $87
Total Cash Inflow $12,475 $12,991 $87 $87 $87 $87 $87
Operating Expenditures
Administrative
Supervisors Fees $628 $628 $628 $628 $628 $628 $628
Engineering Fees $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 $2,167
Attorney's Fees $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042
Annual Audit $1,875 $1,875 $0 $0 $0 $0 $0
Management Fees $2,239 $2,239 $2,239 $2,239 $2,239 $2,239 $2,239
ProfServ-Property Appraiser $0 $0 $0 $0 $0 $0 $6,531
Telephone $10 $10 $10 $10 $10 $10 $10
Postage $167 $167 $167 $167 $167 $167 $167
Room Rentals $25 $25 $25 $25 $25 $25 $25
Printing&Binding $200 $200 $200 $200 $200 $200 $200
Insurance $0 $2,100 $0 $0 $2,100 $0 $0
Legal Advertising $183 $183 $183 $183 $183 $183 $183
Miscellaneous Services $33 $33 $33 $33 $33 $33 $33
Collection Costs $258 $258 $0 $0 $0 $0 $0
Office Supplies $54 $54 $54 $54 $54 $54 $54
Total Administrative $8,881 $10,981 $6,748 $6,748 $8,848 $6,748 $13,279
Maintenance
Contracts-O&M Services $8,444 $8,444 $8,444 $8,444 $8,444 $8,444 $8,444
Landscape Maintenance $7,853 $7,853 $7,853 $7,853 $7,853 $7,853 $7,853
Electricity-Streetlighting $1,023 $1,023 $1,023 $1,023 $1,023 $1,023 $1,023
Utility-Irrigation $600 $600 $600 $600 $600 $600 $600
R&M-Roads $500 $500 $500 $500 $500 $500 $500
R&M-Renewal&Replacement $1,250 $1,250 $1,250 $1,250 $1,250 $1,250 $1,250
CIP* $0 $125,472 $0 $0 $125,472 $0 $0
Total Maintenance $19,669 $145,141 $19,669 $19,669 $145,141 $19,669 $19,669
Total Cash Outflow $28,550 $156,122 $26,417 $26,417 $153,989 $26,417 $32,948
FY 2011 projects are shown quarterly.
Page 16
Port of the Islands
Improvement District
Cash Flow Projections
Water and Sewer Enterprise Fund
31-Mar 30-Apr 31-May 30-Jun 31-Jul 31-Aug 30-Sep
2011 2011 2011 2011 2011 2011 2011
Cash Beginning Balance $5,773,713 $5,793,488 $5,190,752 $4,544,538 $4,517,274 $3,883,447 $3,856,184
Cash Inflow $49,229 $50,574 $16,935 $16,935 $16,935 $16,935 $16,935
Cash Outflow-Expenses ($46,747) ($653,310) ($663,150) ($44,199) ($650,762) ($44,199) ($50,730)
Add:Due from General Fund $21,581 $0 $0 $0 $0 $0 $0
Less:Current Liabilities(as of 2/28/11) ($4,288) $0 $0 $0 $0 $0 $0
Total Estimated Cash Balance $5,793,488 $5,190,752 $4,544,538 $4,517,274 $3,883,447 $3,856,184 $3,822,389
Cash Receipts
Special Assessments-Levy $33,639 $33,639 $0 $0 $0 $0 $0
Special Assessments-Discount ($1,346) $0 $0 $0 $0 $0 $0
Water/Sewer/Irrigation Revenue $16,667 $16,667 $16,667 $16,667 $16,667 $16,667 $16,667
Interest/Miscellaneous $269 $269 $269 $269 $269 $269 $269
Total Cash Inflow $49,229 $50,574 $16,935 $16,935 $16,935 $16,935 $16,935
Operating Expenditures
Administrative
Supervisors Fees $628 $628 $628 $628 $628 $628 $628
Engineering Fees $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 $2,167
Attorney's Fees $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042
Annual Audit $1,875 $1,875 $0 $0 $0 $0 $0
Management Fees $2,248 $2,248 $2,248 $2,248 $2,248 $2,248 $2,248
ProfSery-Property Appraiser $0 $0 $0 $0 $0 $0 $6,531
Telephone $10 $10 $10 $10 $10 $10 $10
Postage $83 $83 $83 $83 $83 $83 $83
Room Rentals $25 $25 $25 $25 $25 $25 $25
Utility Billing $1,286 $1,286 $1,286 $1,286 $1,286 $1,286 $1,286
Printing&Binding $125 $125 $125 $125 $125 $125 $125
Insurance $0 $2,110 $0 $0 $2,110 $0 $0
Legal Advertising $136 $136 $136 $136 $136 $136 $136
Miscellaneous Services $33 $33 $33 $33 $33 $33 $33
Collection Costs $673 $673 $0 $0 $0 $0 $0
Office Supplies $63 $63 $63 $63 $63 $63 $63
Total Administrative $10,394 $12,504 $7,846 $7,846 $9,956 $7,846 $14,377
Maintenance
Contracts-O&M Services $25,331 $25,331 $25,331 $25,331 $25,331 $25,331 $25,331
Telephone $314 $314 $314 $314 $314 $314 $314
Utilities $6,958 $6,958 $6,958 $6,958 $6,958 $6,958 $6,958
R&M-Irrigation $833 $833 $833 $833 $833 $833 $833
R&M-Water $833 $833 $833 $833 $833 $833 $833
R&M-Wastewater $2,083 $2,083 $2,083 $2,083 $2,083 $2,083 $2,083
CIP* $0 $604,453 $0 $0 $604,453 $0 $0
Total Maintenance $36,353 $640,806 $36,353 $36,353 $640,806 $36,353 $36,353
Debt Service
Principal and Interest $0 $0 $618,951 $0 $0 $0 $0
Total Debt Service $0 $0 $618,951 $0 $0 $0 $0
Total Cash Outflow $46,747 $653,310 $663,150 $44,199 $650,762 $44,199 $50,730
*NOTE: Estimated CIP costs for the anticipated FY 2011 projects are shown quarterly. Page 17
PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
PROJECTIONS
GENERAL FUND
Adopted Proposed Proposed Proposed Proposed
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Operating Revenues
Assessments $417,984 $417,984 $417,984 $417,984 $417,984
Interest/Miscellaneous $1,045 $7,720 $6,568 $6,295 $6,657
Total Operating Revenues $419,029 $425,704 $424,552 $424,279 $424,641
Operating Expenditures
Administrative $117,881 $121,417 $125,060 $128,812 $132,676
Maintenance $237,329 $244,449 $251,782 $259,336 $267,116
Total Operating Expenditures $355,210 $365,866 $376,842 $388,148 $399,792
Capital Expenditures
CIP Projects* $63,819 $175,000 $75,000 $0 $0
Total Capital Expenditures $63,819 $175,000 $75,000 $0 $0
Estimated Beginning Cash Balance $772,001 $656,838 $629,549 $665,681
Estimated Ending Cash Balance $772,001 $656,838 $629,549 $665,681 $690,529
WATER AND SEWER ENTERPRISE FUND
Adopted Proposed Proposed Proposed Proposed
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Operating Revenues
Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624
Water/Sewer/Irrigation Revenue $200,000 $200,000 $200,000 $200,000 $200,000
Interest/Miscellaneous $3,224 $9,556 $3,599 $3,164 $2,628
Total Operating Revenues $1,292,848 $1,299,180 $1,293,223 $1,292,788 $1,292,252
Operating Expenditures
Administrative $154,089 $158,712 $163,473 $168,377 $173,429
Maintenance $471,773 $485,926 $500,504 $515,519 $530,985
Total Operating Expenditures $625,862 $644,638 $663,977 $683,896 $704,413
Capital Expenditures
CIP Projects $3,133,466 $3,101,796 $60,796 $60,796 $60,796
Total Capital Expenditures $3,133,466 $3,101,796 $60,796 $60,796 $60,796
Debt Service
Principal and Interest $706,445 $655,360 $655,360 $655,360 $655,360
Total Debt Service $706,445 $655,360 $655,360 $655,360 $655,360
Estimated Beginning Cash Balance $3,822,389 $719,775 $632,865 $525,602
(Estimated Ending Cash Balance $3,822,389 $719,775 $632,865 $525,602 $397,285
Page 18
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Severn Trent Environmental Services
Port of the Islands
Process Residue Disposal _
Applied against budget account,copies of invoices available upon request
Cap$20,000.00
Inv.Date Vendor Description Invoice# Invoice$ Month
1/5/2011 Synagro Sludge Hauling 48087 4,920.93 January
4,920.93 January Total
4,920.93 Grand Total
10-11 (05)February 3520 Sludge
Page 28
Page 1 of 1
Teague, Cal
. .........................._.._.__._..
From: Randel, Helena
Sent: Monday, March 14, 2011 11:35 AM
To: Teague, Cal
Subject: POI Assessments Collected thru February
POI Assessments Collected as of February 20xx:
Feb 2011: 73%
Feb 2010: 70%
Feb 2009: 75%
Feb 2008: 74%
Feb 2007: 84%
Feb 2006: 74%
From: Teague, Cal
Sent: Thursday, March 10, 2011 9:25 AM
To: Randel, Helena
Subject:
Helena call me when you get in, OK? I want to see if you can run a assessment payment history for POI. At 75%
they seem to be in jeopardy of having a lot of property on the tax sale list. Is this typical for POI over the past
years? For example in 2010 what percentage were we at for the end of February? Do it for past 5 years if not to
difficult.
Calvin Teague
District Manager
Severn Trent Services
Management Services-Florida
M: (239)223-4437
T: (239)245-7118 ext. 301
F: (239)245-7120
E: cteague@severntrentms.com
3/17/2011