Agenda 02/18/2011 AGENDA
Port of the Islands
Community Improvement District
Friday Orchid Cove Clubhouse
February 18,2011 25005 Peacock Lane
10:00 a.m. Naples,Florida
1. Roll Call
2. Approval of Minutes of the January 21,2011 Meeting
3. Audience Comments
4. Old Business
A. Discussion of Engineering Inspection/Project Management Agreement
B. Discussion of Big Cypress Lodge Developers Agreement
C. Discussion of Landscaping Plans for Newport Drive
D. Update of Orchid Cove Agreement for Acceptance of Utilities
5. New Business
A. Consideration of Expansion of 2011 Backflow Preventer Installations
6. District Manager's Report
7. Field Manager's Report
8. Attorney's Report
A. Update on North Hotel Bankruptcy Proceedings
9. Engineer's Report
A. Update on New Water Treatment Plant
B. Update on Relocation of Fiber Optic Line
C. Discussion of Increase in Sludge Disposal Costs
10. Supervisors' Requests
11. Audience Comments
12. Approval of January 31,2011 Financial Statements and Check Register
13. Adjournment
Naples Daily News
Naples, FL 34110
Affidavit of Publication
Naples Daily News
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PORT OF THE ISLANDS
210 N UNIVERSITY DR #702
CORAL SPRINGS FL 33071
REFERENCE: 010948 JANICE SWADEn
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59639663 REVISED NOTICE OF ME 1 'mtkr'
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State of Florida , ` a , r,.`
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Counties of Collier and Lee mast District war 1ha¢ vie,to
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riys at the'Before the undersigned authority, personallYr ��;at d t�,e°rappeared Kim Pokarney who on oath sa s that she m' Y ( Rad 1' °°Y l'.g
serves as the Accounting Manager, of the Naples Fcf�g°,,a".° ah4Ir ' r ,:
da ofea�m�trhas otiq �� °
Daily News, a daily newspaper published at Naples, 3 �,
in Collier County, Florida: distributed in Collier {`c` ,?"+# ; , x`t4, i ''
and Lee counties of Florida; that the attached ••L ` ",:`�� r�. '.. °i ;;1z3M
copy of advertising was published in said P ,.' I+XY' ''i
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newspaper on dates listed.
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Affiant further says that the said Naples Daily ;.r °c� .fj x .4ttr ,
News is a newspaper published at Naples, in said "} ti� ` ,�- ; tip
Collier County, Florida, and that the said z.'�, ; 3` `'`,_Erf;L x ,� ,_, a
newspaper has heretofore been continuously '° r, "` ''-` )5.,,0 x�
day and has been entered as second class mail :'' , + s} t0
matter at the post office in Naples, in said �# y-,�' a ,'
Collier County, Florida, for a period of 1 year er rf S °ray ,; "
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next preceding the first publication of the z. ,0 `id, €
g iY1�F`y }.,tid,1?,..1907,',-,,,m,
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further says that he has neither paid nor iN
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promised any person, firm or corporation any , ,,,,- �'00 it 40'r°s -t ,�
discount, rebate, commission or refund for the , � , " g .; M� ,E
purpose of securing this advertisement for °''` e "°' r °�ti s� ;
publication in the said newspaper.
PUBLISHED ON: 01/14
AD SPACE: 37 LINE
FILED ON: 01/14/11
Signature of Affiant
Sworn to and Subscribed before me this ' 1.10% day of �e.y,tAo.v-} 20 1\
Personally known by me 1- ctitcr
e'Or° '•- KAROL E KANGAS
1 3�9* �° :c'= Notary Public-State of Florida
1 pih ,E My Comm. Expires Jul 29,2013
,,0“vo s Commission#DD 912237
WORK ORDER
This Work Order is for professional engineering services for work known as:
Project Name: ENGINEERING SERVICES DURING CONSTRUCTION
WATER TREATMENT PLANT
PORT OF THE ISLANDS
Project Responsibilities
Hole Montes shall perform the following activities during construction of the new Water
Treatment Plant.
Bidding Services
1. Issue bid advertisement and bid documents to prospective bidders, and hold pre-bid public
meeting.
2. Respond to bidder's questions by addenda.
3. Review bids and issue letter of award recommendation.
Contract Administration
4. Schedule and attend a preconstruction conference with the contractor. Prepare and distribute
minutes.
5. Coordinate contractor's construction activities with the Severn Trent operational staff at the
existing Water Treatment Plant.
6. Provide timely review of shop drawings, RFIs, submittal information and O&M Manuals.
7. Provide contract administration for the construction contract consisting of (a) processing
payment applications, (b) review of construction schedule updates and field progress, (c)
issuance of change order requests and change orders, (d) management of the contractor's
work and funds related to the Bid Allowance item , and (d) prepare contract close-out
documents.
8. Provide the CID Board of Supervisors with a monthly summary report of project status.
9. Provide record drawings based on information from the contractor.
Field Inspection
10. Conduct part-time site observation of construction up to 20 hours per week and prepare
daily reports with photographs.
11. Provide periodic site visits by an engineer (various disciplines) to inspect the field progress
and respond to questions.
12. Attend biweekly project meetings at the site in order to monitor progress, respond to field
issues and communicate with the contractor.
13. Conduct completion inspections and submit Substantial and Final Completion certificates
and punch lists to the contractor.
Startup and O&M Manual
14. Provide engineer oversight of equipment startup and testing.
Page 1 of 2
H:\2011\2011003\EN\C Correspondence\C1 Client Corrspondence\20I 10125-CID-Agreement CEI services POI WTP.doc
15. Provide technical assistance and oversight during system startup and testing.
16. Prepare WTP Facility O&M Manual using approved manufacturers' manuals provided by
the contractor and ITT Water Technologies.
Project Duration
The construction contract allows a construction period of 12 months. Hole Montes will provide
services based on this construction period plus an additional period of four weeks for close-out
activities related to the construction contract.
Contract Amount
The Contract amount and payment schedule is noted below. Progress payments to Hole Montes
shall be made monthly.
Task Basis of Payment Payment Amount
Bidding Services Time and expense $8,000
Contract Administration Lump sum $150,000*
Field Inspection Time and expense $132,000
Start-up and O&M Manual Time and expense $30,000
Reimbursable Costs Time and expense $5,000
Total Amount $325,000
*To be invoiced at$12,500 per month for twelve months.
APPROVED BY: - DATE: '8 1c 3' 20 ii
Richard Zi , Chairman
Port of the slands Community Improvement District
ACCEPTED BY: -R/e . //J
onald E. Benson, P.E., Senior Vice President
Hole Montes, Inc.
Page 2 of 2
H:\2011\2011003\EN\C Correspondence\C I Client Corrspondence\20110125-CID-Agreement CEI services POI WTP.doc
DEVELOPMENT AGREEMENT
This Agreement is between the Port of the Islands Community Improvement District(CID),
whose address is do District Offices, 5726 Corporation Circle, Ft. Myers, FL 33905 and Retreat
at Port of the Islands, LLC, a Florida limited liability company ("Developer"),whose address is
do James Vogel, Esq., 3936 Tamiami Trail North, Suite B,Naples, FL 34103,their successors
and assigns.
A. Developer owns a certain parcel of property within the boundaries of the CID and
adjacent to CID right-of-way.
B. CID has potable water transmission and distribution facilities located on and serving the
property owned by Developer as well as other properties within the boundary of the District.
C. Developer has received approval from Collier County to develop its property to include
additional buildings.
D. As part of the development plan, Developer would like to relocate the CID's facilities
that are located on its property, and construct additional improvements on CID right-of-way, to
better accommodate the plan for development.
E. CID is willing to allow the facilities to be relocated and use of its right-of-way under the
terms of this Agreement.
F. The CID presently holds 22.8 ERC's not assigned to any property("Deferred Assessment
ERC's) and has deferred income associated with those ERC's totaling $119,328.88.
NOW THEREFORE, in consideration of the premises and the mutual covenants contained
herein, which together are adequate and sufficient consideration for the promises to be kept,the
parties agree as follows:
1. Developer is authorized to relocate the existing potable water distribution main located
on its property. Developer will be solely responsible for the cost of permitting and constructing
a replacement transmission line in accordance with plans approved by the CID engineer and as
shown on Exhibit"A." Once that line has been installed, inspected and approved by all
regulatory agencies and the CID's engineer and has been placed into service, Developer may
remove or relocate any CID potable water transmission lines located on its property.
2. Developer shall construct sidewalks in accordance with plans approved by the CID
engineer that interconnect with the sidewalks proposed by the adjacent property owner. All
sidewalks along U.S. 41 will be constructed by Developer but available for use by the public.
3. All utilities within the development shall remain private and will be provided service via
a master meter. CID will only be responsible for maintenance up to the point of connection to
the CID facilities, which includes the meter and back flow preventers.
4. Developer will install a Hydroguard automatic water flushing device(s) at the end(s)of
the potable water distribution system to maintain appropriate residual of disinfectant in the
system. The number and location of the flushing devices shall be determined by the CID
engineer.
5. Irrigation water consumption shall be no greater than authorized by the SFWMD
consumptive use permit.
6. Fire control systems must operate independently of the metered irrigation lines. The CID
uses non-potable reuse water for their fire and irrigation system. Chapter 62-610.476(2)F.A.C.
is one regulation regarding the connection of fire protection facilities to utilities which utilize
reuse water. It will be the responsibility of the developer to conform to this regulation, as well as
any others which may apply, and to provide the CID with a letter certifying that the system was
designed and constructed to meet these requirements. The Developer shall be solely responsible
for any costs associated with modifications to the CID's facilities necessary to produce the
amount and flows of water required for fire control service to the Developer's improvements.
7. Developer is authorized to modify the existing swale facilities located in the Newport
Drive right of way. Developer will be responsible for design and construction of drainage
facilities sufficient to accept, treat and attenuate any surface water generated by the Newport
Drive improvements served by the existing swale facilities.
8. In the event that the Developer requires ERC's beyond the number currently assigned to
its property it will obtain the Deferred Assessment ERC's from the District in accordance with
the District's ERC transfer rule. Any ERC's above the Deferred Assessment ERC's held by the
District must be obtained from other underdeveloped properties within the boundary of the
District.
9. Developer agrees to coordinate the perimeter landscaping of the project in harmony with
the existing landscaping along U.S. 41 and the Newport Road right-of-way.
10. Should Developer, its agents or contractors damage any CID facility during the
development of the property, it shall promptly repair the damaged areas to the condition that
existed prior to the damage, at its sole expense.
11. Developer hereby indemnifies, saves, defends and holds CID (including, without
limitation, CID's officers, employees, agents, nominees and residents)harmless from and against
any and all losses, damages (including, without limitation, any and all consequential damages),
costs, charges, expenses, claims, demands, causes of action, accounts, sums of money,
reckonings, bounds, bills, covenants, controversies, agreements, promises,variances, trespasses,
executions, and liabilities(including reasonable attorney fees and costs at all levels and/or
negotiations)whatsoever, at law or in equity, whether in tort, in contract, or otherwise, which
may be asserted or recovered against CID (including, without limitation, CID's officers,
employees, agents, nominees, and residents), whether asserted by suit, proceeding, defenses,
counterclaims, set-offs or otherwise, resulting from Developer's, its successors or assigns
(including, without limitation,their invitees, licensees, franchisees, guests, lessees, employees,
agents and nominees), exercise of its rights under this agreement.
12. All words or terms used in this Agreement,regardless of the number or gender in which
they are used, shall be deemed to include any other number and any other gender as the context
may require. "Hereof', "herein" and"hereunder" and words of similar import shall be construed
to refer to this Agreement as a whole, and not to any particular paragraph or provision, unless
expressly so stated.
13. The parties agree that at any time and from time to time they will execute and deliver to
any other party such further instruments or documents as may reasonably be required to give
effect to the transactions contemplated hereunder provided that no such instrument shall alter the
agreement of the parties hereunder.
14. This Agreement shall not be assignable by any party without the written consent of the
other. This agreement shall be binding upon and inure to the benefit of the parties and the
respective successors and assigns of the parties hereto.
15. The failure of any party at any time to require performance of any provision hereof shall
in no manner affect such party's right at a later date to enforce the same.No waiver by any party
of a condition or a breach of any term, covenant or representation contained in this Agreement,
whether by conduct or otherwise, in any one or more instances, shall be deemed to be construed
as a further or continuing waiver of such condition, breach or waiver of any condition or of the
breach of any other term, covenant or representation of this Agreement.
16. This Agreement may be executed in counterparts with the same effect as if the signatures
to each counterpart were upon the same instrument.
17. This Agreement sets forth the entire understanding of the parties and supersedes all prior
agreements, arrangements and communications, whether oral or written, between the parties
hereto with respect to the subject matter hereof and there are no verbal or written representations,
warranties, understandings, conditions, agreements or promises pertaining to the subject matter
of the Agreement not incorporated in writing herein; and neither this Agreement nor any of the
terms, provisions, representations, warranties or covenants herein contained shall be modified,
changed,terminated, superseded, waived, extended or amended, except by appropriate written
agreement of the parties hereto. Captions appearing in this Agreement are for convenience only
and shall not be deemed to explain, limit or amplify the provisions hereof.
18. This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida.
19. All of the parties to this Agreement have participated fully in the negotiation and
preparation hereof and this Agreement shall not be more strictly construed against any one of the
parties hereto.
Agreeing to be bound,the parties have executed this Agreement on the date indicated.
WITNESSES Port of the Islands Community Improvement
District, an independent special district
Cal Teague, Secretary Richard Ziko, Chairman
Date:
STATE OF FLORIDA
COUNTY OF COLLIER
Acknowledged and subscribed before me on this_day of , 2010, by
Richard Ziko as chairman of the Port of the Islands Community Improvement District. He is [i
personally known to me or U produced as
identification.
(SEAL)
Notary Public
WITNESSES Retreat at Port of the Islands, LLC,
a Florida limited liability company
Signature
Name and Title
Print Name Date:
Signature
Print Name
STATE OF FLORIDA
COUNTY OF COLLIER
Acknowledged and subscribed before me on this_day of , 2008, by
as of Retreat at Port of the Islands, LLC, a
Florida limited liability company. He/She is L.] personally known to me or [i produced
as identification.
(SEAL)
Notary Public
SEVERN
T R E N T PoA4 o� 4Ait_ -Ls14•wot t
SERVICES January 2011 Operations Report
Water Treatment Plant Operations and Maintenance
The Water Treatment Plant produced and distributed 3.953 MG for the month of January,which is
an average of 0.128 MGD.
Wastewater Plant Operations and Maintenance
The WWTP treated approximately 1.701 MG for the month of January,which is an average of 0.055
MGD
Reuse System Operations and Maintenance
The reuse system delivered 5.138 MG,which is an average of 0.166 MGD.
Permit Compliance:
Water Treatment Plant:
All permit requirements met
Wastewater Treatment Plant
All permit requirements met
Events Occurring Throughout the Month:
• Several Irrigation leaks in the system repaired.
• MBR Skid 1 Back on-Line
• MBR performing well.
• New Polymer Mixer for water Plant Donated.
Severn Trent Services•12600 Union Road Naples,Florida 34114•Tel 239-642-9219
Fax 239-642-9469•www.severntrentservices.com
Prepared by
i":67-47015— t4e_
HOLE MONTES
R.O. WATER TREATMENT PLANT ENGINEERS PLANNERS'SURVEYORS
PORT OF THE ISLANDS, FLORIDA
PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT
MONTHLY PROGRESS REPORT
FEBRUARY 18, 2011
A. Project Schedule — Overview
• Construction Schedule: The construction schedule has been submitted by the
Contractor and reviewed with comments by Hole Montes. Schedule prepared
using critical path method and Oracle (Primavera) software. The contractor is
preparing a re-submittal.
• Primary Activities Last Month — Cardinal: Contractor currently working on
materials procurement and permitting.
• Primary Activities Last Month — ITT: ITT is finalizing their technical shop
drawings. A delivery schedule has been received from ITT.
• Functional Completion: Substantial Completion is required by the construction
contract to occur no later than November 13, 2011 .
B. Field Progress
• Procurement: Materials procurement (shop drawing submission, approvals, and
manufacturing lead time) is underway with 57 technical submittals just received
from the contractor.
• Field Activities: Site work has been minimal while procurement is on-going.
Some construction equipment has arrived on site.
• Safety Record: No field work has taken place. The contractor has submitted an
acceptable safety plan. Weekly tailgate safety meetings are planned.
• Stormwater Pond: Another contractor is to excavate the new pond south of the
WWTP. This work is pending completion of the fiber optic cable relocation, which
should be completed within the next 30 days.
C. Project Costs
• Construction Contract: No payments have been made to date on contract
amount of $3,417,563.
• ITT Contract: No payments have been made to date on contract amount of
$780,225.
Page 1 of 2
Teague, Cal
From: Ron Benson [RonBenson@hmeng.com]
Sent: Friday, February 04, 2011 5:02 PM
To: Teague, Cal
Subject: RE: WTP construction
Thanks.
Best wishes
Ron
Ronald E. Benson Jr., Ph.D., P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239) 254-2000 (Voice)
(239) 254-2097 (Fax)
(239) 777-1611 (Mobile)
From: Teague, Cal [mailto:CTeague@severntrentms.com]
Sent: Friday, February 04, 2011 4:58 PM
To: Ron Benson; Clifford Pepper; Underwood, Bert; Dick, Robert
Cc: Chuck Custer; Dale Lambert; RCZIKO@EMBARQMAIL.COM; Norine &Joe; tbissell@embargmail.com
Subject: WTP construction
Hello;
I wanted to clarify all roles and responsibilities in regards to the WTP project. They are as follows:
Severn Trent
• Support for construction, give advise if asked and coordinate anything that is needed as operators of the
plant. In regards to construction or spending, no decisions will be made by Severn Trent.
• Present at all construction meetings to be aware of progress and provide input if asked.
• Bring any concerns or decisions to the attention of the Management Team which will be Hole Montes.
• Not in a decision making capacity in regards to the design or construction of the project.
Dale Lambert
• Liaison from the BOS, not in a decision making capacity. He might or might not attend construction
meetings but will be monitoring the progress.
• We make suggestions for communication to the community regarding the project.
• Will be aware of progress, issues or concerns so he can report to the BOS.
• Not in a decision making capacity in regards to the design or construction of the project.
Hole Montes
• Once project and construction management services contract is approved will have total project
responsibility. Any changes in design or construction will be made solely by HM.
• Any change orders or decisions being made increasing the costs of the project will be presented to the
District Manager and then presented to the BOS for final approval.
• The project will be supervised and managed by HM; Severn Trent and Mr. Lambert are in a advisory role to
insure communication is open and both the operator and client are fully consulted about the project and
progress being met.
Any questions please contact me.
2/17/2011
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Teague, Cal
From: Ron Benson [RonBenson@hmeng.com]
Sent: Wednesday, February 16, 2011 7:04 PM
To: Teague, Cal
Subject: Sludge Hauling costs
Attachments: 20110216105419250.pdf
2011021610541925
0.pdf(267 KB)...
Cal
Attached is the analysis which I did from the information which was sent to me this
morning. I prepared the report this morning and sent to Bob Dick and Bert Underwood and
have discussed with them. I will be prepared to provide a very brief report of
conclusions and answer any questions. Bottom-line is that sludge generation is within
expected range during the past three years. Most likely reason why one fiscal year had
more cost was timing of sludge hauling events not falling on a regular schedule,
variations in water content in the sludge from time to time, and extra sludge that was
hauled from the aeration basin when the MBR went into service and the old sludge was
removed from the plant and disposed of as it had an accumulation of debris in it, etc.
Current operation appears to be optimizing thickening within the digester to minimize
hauling costs, so costs currently are very good. Unit price for sludge hauling paid by
POI through ST's contract with Synagro is approximately 50% less than what some other
facilities in the area are paying.
Best wishes
Ron
Ronald E. Benson Jr. , Ph.D. , P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239) 254-2000 (Voice)
(239) 254-2097 (Fax)
(239) 777-1611 (Mobile)
Original Message
From: RICOH@hmeng.com [mailto:RICOH@hmeng.com]
Sent: Wednesday, February 16, 2011 10:54 AM
To: Ron Benson
Subject:
This E-mail was sent from "RNP151444" (Aficio MP 5001) .
Scan Date: 02.16.2011 10:54:19 (-0500)
Queries to: RICOH@hmeng.com
1
Review of Sludge Hauling at Port of the Islands f2007 thru 20101
Ronald E. Benson,Jr., Ph.D.,P.E.
Hole Montes, Inc.
February 16,2010
Sludge hauling records were provided by Severn Trent, as maintained by Synagro who is
the contract hauling company.
Date Liquid(gallons) Cake(wet tons)
3/3/07 122,949
3/5/07 25.10
3/6/07 <19.17>
5/30/07 96,336
5/31/07 18.00
12/18/07 66,981
12/24/07 17.55
7/6/08 36,825
7/9/08 17.72
10/24/08 100,000
10/27/08 14.13
1/23/09 100,000
1/26/09 23.83
4/20/09 55,706
4/22/09 18.49
11/17/09 <39,138>
11/??/09 < >2
4/13/10 33,788
4/13/10 22.38 •
12/17/10 75,405
12/20/10 22.39
1 It appears that there is an extra entry for cake solids for March 2007
2 There is no corresponding entry for cake solids for liquid sludge for November 2009
•
The Table was adjusted to account for missing or questioned information
Date Liquid(gallons) Cake(wet tons)
3/3/07 122,949
3/5/07 25.10
3/6/07 <19.17>
5/30/07 96,336
5/31/07 18.00
12/18/07 66,981
12/24/07 17.55
7/6/08 3 6,825
7/9/08 17.72
10/24/08 100,000
10/27/08 14.13
1/23/09 100,000 _
1/26/09 23.83
4/20/09 55,706
4/22/09 18.49
11/17/09 39,138
11/??/09 <18.00>
4/13/10 33,788
4/13/10 22.38
12/17/10 75,405
12/20/10 22.39
TOTAL 727,128 197.59
Total,excluding 1st value] 604,179 172.49
Number of months between
March 2007 and December 46 46
2010
AVERAGE 13,100 gallons/month 3.75 tons/month
3 The reason to drop the first value is that it is not known how many months it had been since the most
recent previous sludge hauling event.
Estimation of Anticipated Wastewater Sludge Generated at Port of the Islands
If we use some typical numbers
Take about 50%of the pounds/day of influent TSS plus about 60%of the pounds/day of
influent BOD as an estimate of activated sludge produced.
Take about 65%of the pounds/day of activated sludge produced as digested sludge due to
the long detention time in the digestion tank.
If we use 50,000 gallons per day at 150 mg/1 TSS and 150 mg/1 BOD for influent
wastewater on an average.
(0.05 MGD)(150 mg/l)(0.5)8.34)+(0.05 MGD)(150 mg/1)(0.6)(8.34)=69 pounds per
day activated sludge
X[0.65 digested sludge/activated sludge] =45 pounds per day digested sludge
X 30 days per month= 1350 pounds per month dry solids
@ 1.5%solids liquid before dewatering=(1350/0.015)=90,000 pounds per month
Divided by 8.5 pounds per gallon= 10,600 gallons liquid sludge per month
@ 18%cake solids=(1350/0.18)=7,500 pounds per month wet cake
Divided by 2000 pounds per ton=3.75 wet tons per month
On an annual basis,this would be
10,600 gallons per month x 12 months= 127,200 gallons per year
3.75 wet tons per month x 12 months=45 wet tons per year
Note that the above numbers assume 1.5%solids content for the liquid sludge and 18%
solids content for the sludge cake. These are reasonable numbers to use for an
approximation, but actual values for liquid sludge are likely between 1%and 2%,and
between 15%and 20% for sludge cake. Therefore,a range should be assigned to the
above numbers.
Liquid Sludge @ between 100,000 and 200,000 gallons per year
[8,500 to 16,000 gallons per month]
Cake Solids @ between 40 and 55 wet tons per year
[3.5 to 4.5 wet tons per month]
We also need to consider the seasonal factors for the population within the community.
Liquid Sludge @ between 6,000 to 24,000 gallons per month
Cake Solids @ between 2 to 8 wet tons per month
Next we can look at the amounts of sludge hauled per month on average between each
hauling event. In addition to the above anticipated ranges based on solids content of the
sludge and seasonal factors,we must also account for whether or not the sludge tank was
completely empty or full for each sludge hauling event. This will also result in variation
in monthly average numbers for each sludge hauling period.
Date Liquid(gallons) Liquid (gallons/month)
3/3/07 122,949
3/5/07
3/6/07
5/30/07 96,336 32,000
5/31/07
12/18/07 66,981 9,600
12/24/07
7/6/08 36,825 5,100
7/9/08
10/24/08 100,000 25,000
10/27/08
1/23/09 100,000 33,300
1/26/09
4/20/09 55,706 18,500
4/22/09
11/17/09 <39,138> 5,600
11/??/09
4/13/10 33,788 6,800
4/13/10
12/17/10 75,405 9,400
12/20/10
TOTAL 727,128
Total,excluding 1st value 604,179
Number of months between
March 2007 and December 46
2010
AVERAGE 13,100 gallons/month
RANGE 5,100 to 33,300 gallons/mo.
The quantity of liquid sludge generated is more susceptible to variation as the solids
content of the liquid sludge can vary considerably and result in a wide range in the
number of gallons to process.
Date Cake(wet tons) Cake(wet tons/mo.)
3/3/07
3/5/07 25.10
3/6/07 <19.17>
5/30/07
5/31/07 18.00 6.0
12/24/07 <17.55> 2.5
12/??/07
7/6/08
7/9/08 17.72 2.5
10/24/08
10/27/08 14.13 3.5
1/23/09
1/26/09 23.83 7.9
4/20/09
4/22/09 18.49 6.1
11/17/09
11/??/09 <18.00> 2.6
4/13/10
4/13/10 22.38 4.5
12/17/10
12/20/10 22.39 2.8
TOTAL 197.59
Total,excluding 1st value 172.49
Number of months between
March 2007 and December 46
2010
AVERAGE 3.75 tons/month
RANGE 2.5 to 7.9 tons/month
Summary
As can be seen from the above analysis, the quantity of sludge hauled during the period
2007 through 2010 appears to be within the anticipated amount, both on an annual
average basis as well as the range anticipated to account for variation in water content
and seasonal factors.
SYNAGRO SOUTH. LLC
1900 BERING DRIVE SUITE 1000
HOUSTON,TX 77057
PROJECT:2795-PORT OF THE ISLE, FLJSEVERN TRENT
1/1/2008 thru 12/3112010
PLANT:01 -PORT OF THE ISLE WW1 P
Field: FL-CR-oDWAT-O-POTh
ppce_Aoollad Tolpt Unit DM
3/3/2007 122,949.00 G LICE
5/3012007 .98,336.00 G LIQ
7/6/2008 35,825.0D G LIQ
10/24/2008 100,000.00 G LIQ
1/2312009 100,000.00 0 LIQ
4/20/2009 55,700.00 . G LIQ
11/17/2009 39,138.00 O LIQ
4/13/2010 33,788.0D G LIQ
12/17/2010 75,405.00 G LIQ
LIQ Gallons: 650,147.00
Fleld Total(Gallons): 659,147.00
Field: FL-OK-0LFI 0.OKCH-
Date ApplIed Total Unit 13LF8
3/5/2007 25.10 W CAK
3/6/2007 19.17 W OAK
5131/2007 18.00 W CAK
12/24/2007 17.55 W CAK
7/9/2008 17.72 W CAK
10/27/2000 14.13 W CAK
1/26/2009 23.03 W CAK
4/22/2009 18.49 W CAK
4/13/2010 22.38 W CAK
12/20/2010 22.39 W CAK
CAK WetTons: 198.76
Field Total(Wettons): 1913,76
FIeTd: FL-PO.0DWAT 0-PNER
pate AOplted Total ;Dolt Type
12/18/2007. 86,981.00 G LIQ
LIQ Gslions: 60,981.00
Printed: 2/15/2011
Page 1 of 2 16:28
Field Total(Gallons): 66,981.00
Plant Total Gallons: 726,128.00
Plant Total Wet Tons: 196.76
Printed: 2/15/2011
16:28
Page 2 of 2
_ _ _
Teague, Cal
From: Ron Benson [RonBenson@hmeng.com]
Sent: Tuesday, February 15, 2011 3:04 PM
To: Underwood, Bert; Dick, Robert; Teague, Cal
Subject: RE: POI Sludge disposal costs
Bert
If I take the estimated amount of sludge generated at POI WWTP and use a range for sludge
hauling and disposal of between $0.07 to $0.14 per gallon [which seems to be what others
are paying in Collier and Lee County - Synagro and KARL) then I get an estimated sludge
hauling/disposal cost of $8, 500 to $16, 500 per year. Due to the added distance to serve
POI, it would not be unreasonable to add a surcharge of 25% for an anticipated range of
$10,000 to $20,000 per year. I understand that ST has a national contract with Synagro
and that you schedule then to stop at POI when they are otherwise in the area to minimize
extra costs. Therefore, I would assume that POI would be paying toward the lower end of
this range.
I have not seen any of the actual sludge hauling costs for 2008, 2009, or 2010 for POI so
do not know what numbers the BOS is asking about as being reasonable or not. Without any
information, when asked on Friday by the BOS again about sludge hauling costs, I will
probably only be able to say that I estimate that POI would generate somewhere between
100,000 and 150,000 gallons per year and that the ballpark cost per gallon would be $0.10
to $0.15 per gallon, resulting in an expectation of spending somewhere between $10,000 and
$20,000 per year.
Does this response to the BOS question seem reasonable to you?
Is the reason why the sludge hauling costs were high that one year the combination of
hauling the backlog of water treatment plant sludge along with hauling the contents of the
aeration basin which were taken out of service plus hauling some sludge from the digester
during the Parkson problems and the digester was full and couldn't wait for Synagro to
make their next trip to the area and had to use KARL. I seem to recall that KARL hauling
liquid sludge is about twice as expensive as the national contract price with ST has with
Synagro.
If you can provide me some information before Friday, then I will be able to make a more
complete report to the BOS inquiry of this issue, although maybe the above will be
adequate.
Best wishes
Ron
Ronald E. Benson Jr. , Ph.D. , P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239) 254-2000 (Voice)
(239) 254-2097 (Fax)
(239) 777-1611 (Mobile)
Original Message
From: Ron Benson
Sent: Wednesday, February 09, 2011 4 :22 PM
To: 'Underwood, Bert'
Subject: RE: POI Sludge disposal costs
Bert
I wanted to put the sludge hauling numbers into perspective based on amount of flow being
1
treated at the WWTP.
If we use some typical numbers
Take about one-half of the pounds/day of influent TSS plus about 60% of the pounds/day of
influent BOD as an estimate of activated sludge produced Take about 70% of the pounds/day
of activated sludge produced as digested sludge due to the long detention time in the
digestion tank.
If we use 50,000 gallons per day at 150 mg/1 TSS and 150 mg/1 BOD
(0.05 MGD) (150 mg/1) (0.5) 8.34) + (0.05 MGD) (150 mg/1) (0. 6) (8.34) = 69 pounds per day
activated sludge X 0.6 = 41 pounds per day digested sludge X 30 days per month = 1250
pounds per month dry solids @ 1.5% solids liquid before dewatering = (1250/0.015) = 83, 300
pounds per month Divided by 8.5 pounds per gallon = 9, 800 gallons liquid sludge per month
@ 18% cake solids = (1250/0.18) = 6, 950 pounds per month wet cake Divided by 2000 pounds
per ton = 3.5 wet tons per month
On an annual basis, this would be
9,800 gallons per month x 12 months = 117, 600 gallons per year
3.5 wet tons per month x 12 months = 42 wet tons per year
We can refine the above assumptions if need be, but it seems that the amount of sludge in
2010 was about what we would expect.
Am I on the right track here?
Best wishes
Ron
Ronald E. Benson Jr. , Ph.D. , P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239) 254-2000 (Voice)
(239) 254-2097 (Fax)
(239) 777-1611 (Mobile)
Original Message
From: Underwood, Bert [mailto:bunderwood@stes.com]
Sent: Wednesday, February 09, 2011 3:53 PM
To: Ron Benson
Subject: RE: POI Sludge disposal costs
Sorry. I hate when I do that. . .
Bert K. Underwood
South Small Facilities
Assistant Manager
Severn Trent Services
5726 Corporation Circle
Fort Myers, Florida 33905
239-633-3360
Fax 239-694-5357
bunderwood@stes.com
From: Ron Benson [mailto:RonBenson@hmeng.com]
Sent: Wed 2/9/2011 3:50 PM
To: Underwood, Bert
Subject: RE: POI Sludge disposal costs
Was there supposed to be an attachment?
2
Best wishes
Ron
Ronald E. Benson Jr., Ph.D. , P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239) 254-2000 (Voice)
(239) 254-2097 (Fax)
(239) 777-1611 (Mobile)
-----Original Message
From: Underwood, Bert [mailto:bunderwood@stes.com]
Sent: Wednesday, February 09, 2011 3:49 PM
To: Ron Benson
Subject: RE: POI Sludge disposal costs
This is 2010. I am still working on 2008 & 2009.
Bert K. Underwood
South Small Facilities
Assistant Manager
Severn Trent Services
5726 Corporation Circle
Fort Myers, Florida 33905
239-633-3360
Fax 239-694-5357
bunderwood@stes.com
From: Ron Benson [mailto:RonBenson@hmeng.com]
Sent: Wed 2/9/2011 3: 13 PM
To: Underwood, Bert
Subject: RE: POI Sludge disposal costs
Any chance that I can get this information this week? We will need to present it next
week to the BOS. Thanks.
Best wishes
Ron
Ronald E. Benson Jr. , Ph.D. , P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239) 254-2000 (Voice)
(239) 254-2097 (Fax)
(239) 777-1611 (Mobile)
Original Message
From: Underwood, Bert [mailto:bunderwood@stes.com]
Sent: Monday, January 31, 2011 9: 14 AM
To: Ron Benson
Subject: RE: POI Sludge disposal costs
Ron-
I am working on getting the quantity of sludge hauled.
3
From 10/1/07 - 9/30/08 we spent $7126.
From 10/1/08 - 9/30/09 we spent $21, 859 for sludge disposal. That amount reflects the
lime sludge that had built up over the years that was disposed of.
From 10/1/09 - 9/30/10 we spent $10, 765.
Please let me know if this is sufficient or if you want quantities also.
Thanks-
Bert K. Underwood
South Small Facilities
Assistant Project Manager
Severn Trent Services
5726 Corporation Circle
Fort Myers, Florida 33905
239-633-3360
Fax 239-694-5357
bunderwood@stes.com
From: Ron Benson [mailto:RonBenson@hmeng.com]
Sent: Wed 1/26/2011 4 :50 PM
To: Underwood, Bert; Teague, Cal
Cc: Dick, Robert
Subject: P0I Sludge disposal costs
Bert
A couple of months back someone on the Board questioned the amount of money which was
spent on sludge disposal. I did not have the information, but supported ST in that the
unit price for sludge disposal has gone up over recent years along with the fact that
there was catch-up on disposal of water treatment plant sludge which had been stored at
the treatment plant. The Board requested that I look into this and report back. Someone
will need to send me the sludge disposal records for the past year so I can take a look at
both the quantity disposed as well as unit price paid for disposal. Thanks.
Best wishes
Ron
Ronald E. Benson Jr. , Ph.D. , P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239) 254-2000 (Voice)
(239) 254-2055 (Fax)
4
(239) 777-1611 (Mobile)
(540) 520-2896 (Virginia office)
5
Port of the Islands
Community Improvement District
Financial Report
January 31, 2011
Prepared by
SEVERN
TRENT
SERVICES
Port of the Islands
Community Improvement District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet-All Funds Page 1
General Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Page 2
Trend Report Page 3-4
Enterprise Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Page 5-6
Trend Report Page 7-8
SUPPORTING SCHEDULES
Check Register Page 9- 10
Special Assessments-Collection Schedule Page 11
Construction Schedule Page 12- 13
CIP Status Report Page 14- 15
Cash Flow Projections Page 16- 17
Cash Flow Projections-5 year Page 18
Monthly Activity Report Page 19-24
Accounts Receivable Ageing Report(90+days outstanding) Page 25-26
Repair and Maintenance Detail Reports Page 27
Port of the Islands
Community Improvement District
Financial Statements
(Unaudited)
January 31, 2011
PORT OF THE ISLANDS CID
BALANCE SHEET
JANUARY 31,2011
GENERAL WATER AND TOTAL
SEWER
ASSETS $ $ $
CURRENT ASSETS:
CASH 530,226 708,445 1,238,671
ACCOUNTS RECEIVABLE - 941 941
ASSESSMENTS RECEIVABLE,NET 40,297 105,236 145,533
DUE FROM OTHER FUNDS 19,082 - 19,082
INTEREST/DIVIDENDS RECEIVABLE 3,130 - 3,130
INVESTMENTS:
CERTIFICATE OF DEPOSIT-360 DAYS 248,582 - 248,582
MONEY MARKET ACCOUNT 420,454 87,327 507,781
SBA ACCOUNT 4,635 4,323 8,958
SBA ACCOUNT(RESTRICTED) 17,241 35,960 53,201
SBA RESERVES 1,196 - 1,196
SBA RESERVES(RESTRICTED) 2,070 - 2,070
CONSTRUCTION FUND - 5,061,106 5,061,106
FMV ADJUSTMENT (4,324) (8,053) (12,377)
PREPAID ITEMS 554 554 1,108
TOTAL CURRENT ASSETS 1,283,143 5,995,839 7,278,982
NONCURRENT ASSETS:
CAPITAL ASSETS:
LAND - 196,480 196,480
CONSTRUCTION IN PROGRESS - 1,327,042 1,327,042
IMPROVEMENTS,NET - 5,903,812 5,903,812
EQUIPMENT,NET - 5,110 5,110
TOTAL NONCURRENT ASSETS - 7,432,444 7,432,444
TOTAL ASSETS 1,283,143 13,428,283 14,711,426
LIABILITIES
CURRENT LIABILITIES:
ACCOUNTS PAYABLE 6,659 4,416 11,075
ACCRUED EXPENSES 2,000 3,200 5,200
DUE TO OTHER FUNDS - 19,082 19,082
DEPOSITS - 32,550 32,550
DEFERRED REVENUE 40,297 105,236 145,533
TOTAL CURRENT LIABILITIES 48,956 164,484 213,440
TOTAL LIABILITIES 48,956 164,484 213,440
NET ASSETS
INVESTED IN CAPITAL ASSETS,NET OF RELATED DEBT - 7,432,444 7,432,444
RESERVES-ASSET REPLACEMENT - 25,000 25,000
UNRESTRICTED - 5,806,355 5,806,355
UNRESERVED/UNDESIGNATED 1,234,186 - 1,234,186
TOTAL NET ASSETS $ 1,234,186 $ 13,263,799 $ 14,497,985
NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS Page 1
REPORT DATE:2/8/2011 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS.
Port of the Islands General Fund
Community Improvement District
Statement of Revenues,Expenditures and Changes in Fund Balances
For the Period Ending January 31,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JANUARY-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
REVENUES
Interest-Investments $ 1,045 $ 348 $ 2,106 $ 1,758 201.53% $ 435
Net!nor(Decr)In FMV-Invest - - 2,012 2,012 0.00% -
Special Assmnts-Tax Collector 435,400 217,700 307,118 89,418 70.54% 13,568
Special Assmnts-Discounts (17,416) (8,708) (11,955) (3,247) 68.64% (344)
Other Miscellaneous Revenues - - 2,383 2,383 0.00% 2,383
TOTAL REVENUES 419,029 209,340 301,664 92,324 71.99% 16,042
EXPENDITURES
Administrative
P/R-Board of Supervisors 7,000 2,333 2,000 333 28.57% 500
FICA Taxes 536 178 153 25 28.54% 38
ProfServ-Engineering 26,000 8,667 5,140 3,527 19.77% 2,147
ProfServ-Legal Services 12,500 4,167 7,962 (3,795) 63.70% 2,501
ProfServ-Mgmt Consulting Sery 26,867 8,956 8,956 - 33.33% 2,239
ProfServ-Property Appraiser 6,531 - - - 0.00% -
ProfServ-Special Assessment 8,755 8,755 8,755 - 100.00% -
Auditing Services 4,000 4,000 - 4,000 0.00% -
Communication-Telephone 120 40 15 25 12.50% -
Postage and Freight 2,000 667 435 232 21.75% 119
Rental-Meeting Room 600 200 125 75 20.83% 25
Insurance-General Liability 8,440 4,220 3,759 461 44.54% 1,880
Printing and Binding 2,400 800 436 364 18.17% 118
Legal Advertising 2,200 733 76 657 3.45% 76
Miscellaneous Services 400 133 111 22 27.75% -
Misc-AssessmntCollection Cost 8,708 4,354 5,903 (1,549) 67.79% 264
Office Supplies 650 217 255 (38) 39.23% 182
Annual District Filing Fee 175 175 175 - 100.00% -
Total Administrative 117,882 48,595 44,256 4,339 37.54% 10,089
Field
Contracts-Mgmt Services 102,619 34,206 33,741 465 32.88% 8,444
Contracts-Landscape 94,234 31,411 29,838 1,573 31.66% 6,620
Electricity-Streetlighting 12,276 4,092 4,314 (222) 35.14% 1,093
Utility-Irrigation 7,200 2,400 816 1,584 11.33% 804
R&M-Renewal and Replacement 15,000 5,000 10,672 (5,672) 71.15% 3,536
R&M-Roads&Alleyways 6,000 2,000 - 2,000 0.00% -
Capital Outlay 63,818 21,273 44,513 (23,240) 69.75% -
Total Field 301,147 100,382 123,894 (23,512) 41.14% 20,497
TOTAL EXPENDITURES 419,029 148,977 168,150 (19,173) 40.13% 30,586
Excess(deficiency)of revenues
Over(under)expenditures - 60,363 133,514 73,151 0.00% (14,544)
Net change in fund balance $ - $ 60,363 $ 133,514 $ 73,151 0.00% $ (14,544)
FUND BALANCE,BEGINNING(OCT 1,2010) 1,100,673 1,100,673 1,100,673
FUND BALANCE,ENDING $ 1,100,673 $ 1,161,036 $ 1,234,187
Prepared by: Page 2
Report Date:2/8/2011 Severn Trent Management Services
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Port of the Islands Water And Sewer Fund
Community Improvement District
Statement of Revenues,Expenses and Changes in Net Assets
For the Period Ending January 31,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JANUARY-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
OPERATING REVENUES
Interest-Investments $ 3,224 $ 1,075 $ 1,464 $ 389 45.41% $ 33
Water Revenue 40,000 13,333 13,913 580 34.78% 4,287
Sewer Revenue 60,000 20,000 18,696 (1,304) 31.16% 5,947
Irrigation Fees 100,000 33,333 35,101 1,768 35.10% 8,272
Net Incr(Decr)In FMV-Invest - - 3,747 3,747 0.00% -
Special Assmnts-Tax Collector 1,135,025 567,512 800,615 233,103 70.54°/0 35,369
Special Assmnts-Discounts (45,401) (22,700) (31,164) (8,464) 68.64% (896)
Other Miscellaneous Revenues - - 13,908 13,908 0.00% 2,568
TOTAL OPERATING REVENUES 1,292,848 612,553 856,280 243,727 66.23% 55,580
OPERATING EXPENSES
Personnel and Administration
P/R-Board of Supervisors 7,000 2,333 2,000 333 28.57% 500
FICA Taxes 536 179 153 26 28.54% 38
ProfServ-Engineering 26,000 8,667 21,426 (12,759) 82.41% 15,418
ProfServ-Legal Services 12,500 4,167 7,962 (3,795) 63.70% 2,501
ProfServ-Mgmt Consulting Sery 26,978 8,993 8,993 - 33.33% 2,248
ProfServ-Property Appraiser 17,025 -
- 0.00% -
ProfServ-Special Assessment 7,468 7,468 7,468 - 100.00% -
ProfServ-Utility Billing 15,435 5,145 4,914 231 31.84% 1,242
Auditing Services 4,000 4,000 - 4,000 0.00% -
Communication-Telephone 120 40 15 25 12.50% -
Postage and Freight 1,000 333 217 116 21.70% 59
Rental-Meeting Room 600 200 125 75 20.83% 25
Insurance-General Liability 8,440 4,220 3,759 461 44.54% 1,880
Printing and Binding 1,500 500 273 227 18.20% 74
Legal Advertising 1,637 546 57 489 3.48% 57
Miscellaneous Services 400 133 403 (270) 100.75% 81
Misc-Assessmnt Collection Cost 22,701 11,351 15,389 (4,038) 67.79% 689
Office Supplies 750 250 294 (44) 39.20% 210
Total Personnel and Administration 154,090 58,525 73,448 (14,923) 47.67% 25,022
Water-Sewer Comb Services
Contracts-Mg mt Services 309,505 103,168 101,355 1,813 32.75% 25,331
Communication-Teleph-Field 3,768 1,256 1,358 (102) 36.04% 338
Utility -General 83,500 27,833 26,150 1,683 31.32% 6,817
R&M-Irrigation 10,000 3,333 6,746 (3,413) 67.46% 4,574
R&M-Water Plant 10,000 3,333 - 3,333 0.00% -
R&M-Waste Water Plant 25,000 8,333 994 7,339 3.98% 994
Misc-Licenses&Permits 5,000 4,375 4,375 - 87.50% -
Cap Outlay-Water Plant 3,102,670 1,034,223 84,282 949,941 2.72% -
Cap Outlay-Wast Water Plant 30,796 10,265 292,625 (282,360) 950.20% 4,400
Capital Reserve 25,000 8,333 - 8,333 0.00% -
Total Water-Sewer Comb Services 3,605,239 1,204,452 517,885 686,567 14.36% 42,454
Prepared by: Page 5
Report Date:2/8/2011 Severn Trent Management Services
Port of the Islands Water And Sewer Fund
Community Improvement District
Statement of Revenues,Expenses and Changes in Net Assets
For the Period Ending January 31,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JANUARY-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
Debt Service
Principal Debt Retirement 417,852 - - - 0.00% -
Interest Expense 288,592 144,296 - 144,296 0.00% -
Cost of Issuance - - 42,700 (42,700) 0.00% -
Total Debt Service 706,444 144,296 42,700 101,596 6.04%
TOTAL OPERATING EXPENSES 4,465,773 1,407,273 634,033 773,240 14.20% 67,476
Operating income(loss) (3,172,925) (794,720) 222,247 1,016,967 -7.00% (11,896)
OTHER FINANCING SOURCES(USES)
Debt Proceeds - - 5,500,000 5,500,000 0.00% -
TOTAL FINANCING SOURCES(USES) - - 5,500,000 5,500,000 0.00% -
Change in net assets $ (3,172,925) $ (794,720) $ 5,722,247 $ 6,516,967 -180.35% $ (11,896)
TOTAL NET ASSETS,BEGINNING(OCT 1,2010) 7,541,552 7,541,552 7,541,552
TOTAL NET ASSETS,ENDING $ 4,368,627 $ 6,746,832 $ 13,263,799
Prepared by: Page 6
Report Date:2/8/2011 Severn Trent Management Services
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PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
Non-Ad Valorem Special Assessments
Collier County Tax Collector-Monthly Collection Report
For the Fiscal Year ending September 2011
ALLOCATION BY FUND
Discount/ Gross
Date Net Amount (Penalties) Collection Amount General Water/Sewer
Received Received Amount Costs Received Fund Fund
Assessments Levied FY 2011 $ 1,570,426 $ 435,400 $ 1,135,027
Allocation% 100% 28% 72%
11/18/10 $ 7,655 $ 433 $ 156 $ 8,244 $ 2,286 $ 5,958
11/18/10 90,484 $ 3,847 $ 1,847 96,177 26,665 69,512
12/03/10 $ 514,662 $ 21,881 $ 10,503 $ 547,046 $ 151,668 $ 395,378
12/14/10 $ 325,423 $ 13,803 $ 6,641 $ 345,867 $ 95,891 $ 249,975
12/31/10 $ 58,354 $ 1,916 $ 1,191 $ 61,461 $ 17,040 $ 44,421
01/26/11 $ 46,744 $ 1,239 $ 954 $ 48,937 $ 13,568 $ 35,369
TOTAL $ 1,043,322 $ 43,119 $ 21,292 $ 1,107,733 $ 307,118 $ 800,615
%Collected 70.54% 70.54% 70.54%
TOTAL OUTSTANDING $ 462,694 $ 128,282 $ 334,412
Year Parcel ID Description Amount Comments
FY 2009 68300001204 POI Development 97
FY 2009 74890000301 POI Development 249
FY 2010 1058920500 POI Hotel 119,627 bankruptcy
FY 2010 74890000301 POI Development 263
FY 2010 68300001204 POI Development 76
FY 2010 Unidentified 25,220 Adj and Parcels to be identified by tax collector
Total Delinquent Parcels 145,533
rage 1
Report Date:2/8/2011
Port of the Islands
Community Improvement District
Series 2010 Special Assessment Revenue Bond
1. Recap of Capital Project Fund Activity Through January 31,2011
Bond Issued (Construction Account) $5,500,000.00
Source of Funds: Interest Earned $1,317.36
Use of Funds:
COI ($42,700.00)
COI (costs transferred to checking account but not yet paid) ($5,000.00)
Disbursements Water Treatment Plant ($424,479.71)
($472,179.71)
Adjusted Balance in Construction Account January 31, 2011 $5,029,137.65
2. Funds Available For Construction at January 31, 2011
Book Balance of Construction Account at January 31, 2011 $5,061,105.81
Construction Funds available at January 31, 2011 $5,061,105.81
3. Investments- US Bank at January 31,2011
Estimated
Type Yield Principal
Construction Fund: $5,061,105.81
ADJ: Outstanding Amounts Due ($31,968.16)
Balance at January 31, 2011 $5,029,137.65
Page 12
Port of the Islands Community Improvement District
Construction Schedule
AMOUNT OF CAPITAL Water Treatment Plant
REQ.# Date CONTRACTOR REQUISITION OUTLAY COI
COI 10/20/10 Greenberg Traurig $10,000.00 $10,000.00
COI 10/20/10 BB&T $2,700.00 $2,700.00
COI 10/20/10 Severn Trent Management Services $15,000.00 $15,000.00
COI 11/02/10 Dan Cox $15,000.00 $15,000.00
1 11/09/10 Port of the Islands CID(reimbursement) $321,537.00 $321,537.00 $321,537.00
2 11/18/10 South Florida Excavation $26,503.75 $26,503.75 $26,503.75
3 11/24/10 Naples Daily News $151.02 $151.02 $151.02
4 01/04/11 Century Link $26,310.88 $26,310.88 $26,310.88
5 12/16/10 South Florida Excavation $18,008.90 $18,008.90 $18,008.90
6 pending Hole Montes $2,561.25 $2,561.25 $2,561.25
7 pending Hole Montes $16,200.00 $16,200.00 $16,200.00
8 pending Hole Montes $13,206.91 $13,206.91 $13,206.91
Total FY 2011 $467,179.71 $424,479.71 $42,700.00 $424,479.71
Interest
FY 2011 Interest $1,317.36
$1,317.36
Page 13
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Port of the Islands
Improvement District
Cosh Flow Projections
Genera/Fund
28-Feb 31-Mar 30-Apr 31-May 30-Jun 31-Jul 31-Aug 30-Sep
2011 2011 2011 2011 2011 2011 2011 2011
Cash Beginning Balance $956,511 $1,048,367 $1,194,818 $1,066,041 $1,039,686 $1,013,331 $857,132 $830,777
Cash Inflow $28,701 $28,701 $28,701 $87 $87 $87 $87 $87
Cash Outflow ($29,509) ($29,509) ($157,478) ($26,442) ($26,442) ($156,286) ($26,442) ($26,442)
CD Investment 2/18/10 $101,323 $0 $0 $0 $0 $0 $0 $0
CD Investment 3/19/10 $0 $147,260 $0 $0 $0 $0 $0 $0
Less: Due to WS Fund $0 $0 $0 $0 $0 $0 $0 $0
Less:Current Liabilities(as of I/31/11) ($8,659) $0 $0 $0 $0 $0 $0 $0
Total Estimated Cash Balance $1,048,367 $1,194,818 $1,066,041 $1,039,686 $1,013,331 $857,132 $830,777 $804,422
Cash Receipts
Special Assessments-Levy $29,806 $29,806 $29,806 $0 $0 $0 $0 $0
Special Assessments-Discount ($1,192) ($1,192) ($1,192) $0 $0 $0 $0 $0
Interest $87 $87 $87 $87 $87 $87
$87 $87
Total Cash Inflow $28,701 $28,701 $28,701 $87 $87 $87 $87 $87
Operating Expenditures
Administrative
Supervisors Fees $628 $628 $628 $628 $628 $628
$628 $628
Engineering Fees $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 $2,167
Attorney's Fees $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042
Annual Audit $1,875 $1,875 $0 $0 $0 $0 $0 $0
Management Fees $2,239 $2,239 $2,239 $2,239 $2,239 $2,239 $2,239 $2,239
ProfServ-Property Appraiser $596 $596 $596 $0 $0 $0 $0 $0
Telephone $10 $10 $10 $10 $10 $10 $10 $10
Postage $167 $167 $167 $167 $167 $167 $167 $167
Room Rentals $50 $50 $50 $50 $50 $50 $50 $50
Printing&Binding $200 $200 $200 $200 $200 $200 $200 $200
Insurance $0 $0 $2,100 $0 $0 $2,100 $0 $0
Legal Advertising $183 $183 $183 $183 $183 $183 $183 $183
Miscellaneous Services $33 $33 $33 $33 $33 $33 $33 $33
Collection Costs $596 $596 $596 $0 $0 $0 $0 $0
Office Supplies $54 $54 $54 $54
$54 $54 $54 $54
Total Administrative $9,840 $9,840 $10,065 $6,773 $6,773 $8,873 $6,773 $6,773
Maintenance
Contracts-O&M Services $8,444 $8,444 $8,444 $8,444 $8,444 $8,444 $8,444 $8,444
Landscape Maintenance $7,853 $7,853 $7,853 $7,853 $7,853 $7,853 $7,853 $7,853
Electricity-5treetlighting $1,023 $1,023 $1,023 $1,023 $1,023 $1,023 $1,023 $1,023
Utility-Irrigation $600 $600 $600 $600 $600 $600 $600 $600
R&M-Roads $500 $500 $500 $500 $500 $500 $500 $500
R&M-Renewal&Replacement $1,250 $1,250 $1,250 $1,250 $1,250 $1,250 $1,250 $1,250
CIP* $0 $0 $127,744
$0 $0 $127,744 $0 $0
Total Maintenance $19,669 $19,669 $147,413 $19,669 $19,669 $147,413 $19,669 $19,669
Total Cash Outflow $29,509 $29,509 $157,478 $26,442 $26,442 $156,286 $26,442 $26,442
shown quarterly.
Page 16
Port of the Islands
Improvement District
Cash Flow Projections
Water and Sewer Enterprise Fund
28-Feb 31-Mar 30-Apr 31-May 30-Jun 31-Jul 31-Aug 30-Sep
2011 2011 2011 2011 2011 2011 2011 2011
Cash Beginning Balance $5,861,201 $5,895,906 $5,938,227 $5,367,989 $4,721,749 $4,694,460 $4,052,738 $4,025,449
Cash Inflow $91,528 $91,528 $91,528 $16,935 $16,935 $16,935 $16,935 $16,935
Cash Outflow-Expenses ($49,207) ($49,207) ($661,766) ($663,175) ($44,224) ($658,658) ($44,224) ($44,224)
Add:Due from General Fund $0 $0 $0 $0 $0 $0 $0 $0
Less:Current Liabilities(as of 1/31/11) ($7,616) $0 $0 $0 $0 $0 $0 $0
Total Estimated Cash Balance $5,895,906 $5,938,227 $5,367,989 $4,721,749 $4,694,460 $4,052,738 $4,025,449 $3,998,160
Cash Receipts
Special Assessments-Levy $77,701 $77,701 $77,701 $0 $0 $0 $0 $0
Special Assessments-Discount ($3,108) ($3,108) ($3,108) $0 $0 $0 $0 $0
Water/Sewer/Irrigation Revenue $16,667 $16,667 $16,667 $16,667 $16,667 $16,667 $16,667 $16,667
Interest/Miscellaneous $269 $269 $269 $269 $269 $269 $269 $269
Total Cash Inflow $91,528 $91,528 $91,528 $16,935 $16,935 $16,935 $16,935 $16,935
Operating Expenditures
Administrative
Supervisors Fees $628 $628 $628 $628 $628 $628 $628 $628
Engineering Fees $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 $2,167
Attorney's Fees $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042
Annual Audit $1,875 $1,875 $0 $0 $0 $0 $0 $0
Management Fees $2,248 $2,248 $2,248 $2,248 $2,248 $2,248 $2,248 $2,248
Prof Sery-Property Appraiser $1,554 $1,554 $1,554 $0 $0 $0 $0 $0
Telephone $10 $10 $10 $10 $10 $10 $10 $10
Postage $83 $83 $83 $83 $83 $83 $83 $83
Room Rentals $50 $50 $50 $50 $50 $50 $50 $50
Utility Billing $1,286 $1,286 $1,286 $1,286 $1,286 $1,286 $1,286 $1,286
Printing&Binding $125 $125 $125 $125 $125 $125 $125 $125
Insurance $0 $0 $2,110 $0 $0 $2,110 $0 $0
Legal Advertising $136 $136 $136 $136 $136 $136 $136 $136
Miscellaneous Services $33 $33 $33 $33 $33 $33 $33 $33
Collection Costs $1,554 $1,554 $1,554 $0 $0 $0 $0 $0
Office Supplies $63 $63 $63 $63 $63 $63 $63 $63
Total Administrative $12,854 $12,854 $13,089 $7,871 $7,871 $9,981 $7,871 $7,871
Maintenance
Contracts-O&M Services $25,331 $25,331 $25,331 $25,331 $25,331 $25,331 $25,331 $25,331
Telephone $314 $314 $314 $314 $314 $314 $314 $314
Utilities $6,958 $6,958 $6,958 $6,958 $6,958 $6,958 $6,958 $6,958
R&M-Irrigation $833 $833 $833 $833 $833 $833 $833 $833
R&M-Water $833 $833 $833 $833 $833 $833 $833 $833
R&M-Wastewater $2,083 $2,083 $2,083 $2,083 $2,083 $2,083 $2,083 $2,083
CIP* $0 $0 $612,324 $0 $0 $612,324 $0 $0
Total Maintenance $36,353 $36,353 $648,677 $36,353 $36,353 $648,677 $36,353 $36,353
Debt Service
Principal and Interest $0 $0 $0 $618,951 $0 $0 $0 $0
Total Debt Service $0 $0 $0 $618,951 $0 $0 $0 $0
Total Cash Outflow $49,207 $49,207 $661,766 $663,175 $44,224 $658,658 $44,224 $44,224
*NOTE; Estimated CIP costs for the anticipated FY 2011 projects are shown quarterly.
*NOTE: Financing arrangements are pending and exact figures and repayment schedule are not yet known.
Page 17
PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
PROJECTIONS
GENERAL FUND
Adopted Proposed Proposed Proposed Proposed
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Operating Revenues
Assessments $417,984 $417,984 $417,984 $417,984 $417,984
Inu rest/Miscellaneous $1,045 $8,044 $6,896 $6,626 $6,991
Total Operating Revenues $419,029 $426,028 $424,880 $424,610 $424,975
Operating Expenditures
Administrative $117,881 $121,417 $125,060 $128,812 $132,676
Maintenance $237,329 $244,449 $251,782 $259,336 $267,116
Total Operating Expenditures $355,210 $365,866 $376,842 $388,148 $399,792
Capital Expenditures
CIP Projects* $63,819 $175,000 $75,000 $0 $0
Total Capital Expenditures $63,819 $175,000 $75,000 $0 $0
Estimated Beginning Cash Balance $804,422 $689,584 $662,622 $699,084
Estimated Ending Cash Balance $804,422 $689,584 $662,622 $699,084 $724,267
WATER AND SEWER ENTERPRISE FUND
Adopted Proposed Proposed Proposed Proposed
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
„ir,ratinq Revenues
,essments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624
Water/Sewer/Irrigation Revenue $200,000 $200,000 $200,000 $200,000 $200,000
Interest/Miscellaneous $3,224 $9,995 $2,240 $2,019 $1,748
Total Operating Revenues $1,292,848 $1,299,619 $1,291,864 $1,291,643 $1,291,372
Operating Expenditures
Administrative $154,089 $158,712 $163,473 $168,377 $173,429
Maintenance $471,773 $485,926 $500,504 $515,519 $530,985
Total Operating Expenditures $625,862 $644,638 $663,977 $683,896 $704,413
Capital Expenditures
CIP Projects $3,133,466 $3,101,796 $60,796 $60,796 $60,796
Total Capital Expenditures $3,133,466 $3,101,796 $60,796 $60,796 $60,796
Debt Service
Principal and Interest $706,445 $655,360 $655,360 $655,360 $655,360
Total Debt Service $706,445 $655,360 $655,360 $655,360 $655,360
Estimated Beginning Cash Balance $3,998,160 $895,986 $807,717 $699,308
(Estimated Ending Cash Balance $3,998,160 $895,986 $807,717 $699,308 $570,112
Page 18
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