Agenda 09/17/2010 REVISED AGENDA
Port of the Islands
Community Improvement District
Friday Egret Room
September 17,2010 2500 Tamiami Trail
10:00 a.m. Naples,Florida
1. Roll Call
2. Approval of Minutes of the August 20,2010 Meeting
3. Audience Comments
4. Old Business
A. Update of Monument Repair and Landscaping
B. Discussion of Landscape Contract Issues
5. New Business
A. Discussion of Loan Authorization for$5.5 Million
6. District Manager's Report
A. Consideration of Engagement Letter with Berger, Toombs, Elam, Gaines &
Frank to Perform the Audit for Fiscal Year 2010
B. Update on Utility Billing Issues
C. Discussion of Recommendations for Delinquent Utility Bills
7. Field Manager's Report
8. Attorney's Report
A. Discussion of Bankrupt Properties and the Impact on the CID
B. Update on CID Logo Registration
9. Engineer's Report
A. Update on New Water Treatment Plant
10. Supervisors' Requests
11. Audience Comments
12. Approval of August 31,2010 Financial Statements and Check Register
13. Adjournment
Naples Daily News
Naples, FL 34102
Affidavit of Publication
Naples Daily News
+
PORT OF THE ISLANDS
210 N UNIVERSITY DR #702
CORAL SPRINGS FL 33071
REFERENCE: 010948 JANICE SWADE FOR STE
59590054 NOTICE OF MEETINGSPO
State of Florida r�� 4" ` ;'
County of Collier � 1l , t . , : 6
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Before the undersigned authority, personally "�'
tr. gem a
appeared Phil Lewis, who on oath says that he true e ' 'a,, e `e ,; t
serves as the Editor and Vice President of the �i lii z�Y ".:' r,; try,
Naples Daily News, a daily newspaper published at � 4�
'1:P ?e"1 k -ey 33
Naples, in Collier County, Florida: that the �� a��e 4e�
attached copy of advertising was published in said ,rFl�• °
newspaper on dates listed. ` r �.=e ' U :
Affiant further says that the said Naples Daily
News is a newspaper published at Naples, in said �; . � T, ,,-
Collier County, Florida, and that the said
newspaper has heretofore been continuously At; a 'O e :x1
published in said Collier County, Florida, each --,`..,;r `-';�k
dayand has been entered as second class mail IA �� # ,e-i
r , � . �9�r��z �,� ���,
matter at the post office in Naples, in said �( ,R -t'9 tp �
7 f Gv{4 k,94'L4+t
Collier County, Florida, for a period of 1 year _ u.4, t4, `i ,
next preceding the first publication of the xec£f.�'". -, nor: � , `�,
attached copy of advertisement; and affiant �zre h' ,,lt t , ' �ih
further says _ that he has neither paid nor MKS- k ` i ,`,-
promised any person, firm or corporation any r ,',. h� x'asz fe-,-� � ,-�T i
discount, rebate, commission or refund for the .:n, ,e ' ` � �.br ,� 4
purpose of securing this advertisement for ,s°g nxF rIik ^ �Vrt � ` 1
publication in the said newspaper.
��t� " `� }"'
PUBLISHED ON: 09/24 09/24
AD SPACE: 51 LINE
FILED ON: 09/24/09
+
cSignature of Affiant
4,4_6_,..11._
Sworn to and Subscribed before me this aei.}-1. day of Se fAe,n,,A3ce- 206
Personally known by me f
ot� cej•. KAROL E KANGAS
I : , 1"__ Notary Public-State of Florida 0
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N^ �-` ; My Comm.Expires Jul 29.2013
4 I'tf,:;�„ ,` Commission#DO 912237
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C_" HOICES
NEWPORT ENTRANCE IMPROVEMENT
All choices are within the price quoted and approved at the August meeting.
The painting quote will be presented at the September meeting.
MONUMENT BACKGROUND COLOR
The background color on the plywood is the same color as is on the Cays Dr.
entrance monuments. Is that the color we want for the Newport side
0 is ents and the center sign tower?
V Yes
Provide other color choices
I will provide an alternate color choice
CAP AND TRIM"TEXTURE FINISH
Two texture finishes are offered. The "stone" effect is shown on the two
trim profile samples. The "concrete" effect is shown on some of the color
samples. The cap and trim textures may be the same or different.
/ The cap and trim texture finishes should be the same
V The texture finishes should be "stone"
tif Thetexture finishes should be "concrete"
_ e
T The cap and trim texture finishes should be different
The cap should be "stone" texture & trim "concrete"
The cap should be "concrete" texture & trim "stone"
CAP AND TRIM COLOR
Seven color choices are selected as possible for the cap used on the large
center monument on each side of the entrance and trim used around the top
of the smaller monuments and as a trim below the cap on the large center
(side) monuments. (Many other colors are available). The cap and the trim
colors may be the same or different. What is your choice?
i/ The color of the cap and trim should be the same
The color should be (select from choices below):
_--
�n�� # `7 color name 2 *-aCie M-u-
The color of the cap and trim should be different.
The colors should be (select from the choices below):
The cap color should be:
# color name
The trim color should be:
# color name
COLOR CHOICES
# 1 Foam Coat # 2 Naranja # 3 Off white # 4 Rosa
# 5 Blanco # 6 Tan # 7 Terra Cotta( matches present
tile paint color)
TRIM PROFILE
The trim profiles are two selected as possibilities from the trim selection
profile sheet provided to you at the August meeting. Please select which of
the profiles you prefer to be used around the tops of the small monuments
and as an accent below the cap on the large monument. (This is not to be
confused with the sign tower in the center of the divided entrance road).
1 iL V' "A" Round _ "B" Square
v Other selection from the profile sheet
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PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
NEWPORT DRIVE ENTRANCE IMPROVEMENT
Improvement consists of:
Finished
Renewing landscaping 3,800.
Repairing lighting on sign and side monuments 600.
Approved
Repair of sign tower missing and broken tiles
And cleaning of roof tiles 2,600.
Scope of work approved—Price secured
Projected cost total and division TOTAL CID HOTEL
PAINT
Repair,prepare surface and paint
Entrance center sign tower and
East and West entrance monuments 3,003. 2,002. 1,001.
NEW CAP &TRIM
Demolish,remove and properly
Dispose of present tile roofs.
Fabricate and install selected style
And color concrete cap and trim to
Large monuments on each side of
Newport Dr. and trim to top of
Two smaller monuments on each
Side of Newport Dr. 5,455. 2,728. 2,727.
TOTALS $8,458. $4,730. $3,728.
Sep 17 10 08:08p Charles R. Custer 239-642-9833 p.1
CHARLES R. CUSTER
237 Sunrise Cay#103
Naples, FL 34114
239-642-9833
615-585-0811 cell
FAX
September 17, 2010
TO: CALVIN TEAGUE
Cal
This is in follow up to our meeting of the CID at Port of the Islands today regarding the
letter you are to write to Sunstream regarding the Newport Dr. entrance agreement.
The person to whom you should address the letter is:
Steven McIntire, General Manager
Sunstream Hotel
25000 Tamiami Trail E
Naples, FL 34114
Just as a suggestion, here is a letter covering the points of the agreement.
Dear Mr. McIntire
The Board of Supervisors of the Port of the Islands Community Improvement District
met on Friday September 17th and heard the proposed agreement between Sunstream and
the CID regarding the improvements to the Newport Dr. entrance to the community.
The board has directed me, as the District Manager, to affirm to you in writing the
approval of sharing of expenses as outlined on the attached sheet and acknowledges your
agreement of the same.
Also approved was a Ietter stating that there would be no opposition by the CID Board of
Supervisors to Sunstream installing appropriate hotel signage on the east Newport Dr.
entrance monument at some future date. You may take this letter as agreement that the
CID will not oppose such signage.
Please sign a copy of this letter and the attached sheet and send to me for future reference
and confirmation to the Board of Supervisors that the agreement is in place. Thank you
very much for your cooperation and interest in keeping the "Port" in good condition and
appearance.
Encl: cost sheet, invoice
Sep 17 10 08:08p Charles R. Custer 239-642-9833 p.2
Cal
l talked to Steve on the phone after our meeting and he said it would be OK to enclose
and invoice for the agreed on amount of$3,728. with your letter.
Please let me know that you got this FAX.
Thanks!
Chuck
Sep 17 10 08:08p Charles R. Custer 239-642-9833 p.3
PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
NEWPORT DRIVE ENTRANCE IMPROVEMENT
Improvement consists of:
Finished
Renewing landscaping 3,800.
Repairing lighting on sign and side monuments 600.
App roved
Repair of sign tower missing and broken tiles
And cleaning of roof tiles 2,600.
Scope of work approved—Price secured
Projected cost total and division TOTAL CID HOTEL
PAINT
Repair, prepare surface and paint
Entrance center sign tower and
East and West entrance monuments 3,003. 2,002. 1,001.
NEW CAP & TRIM
Demolish, remove and properly
Dispose of present tile roofs.
Fabricate and install selected style
And color concrete cap and trim to
Large monuments on each side of
Newport Dr. and trim to top of
Two smaller monuments on each
Side of Newport Dr. 5,455. 2,728. 2,727.
TOTALS $8,458. $4,730. $3,728.
eel Berger, Toombs, Elam,
-� Gaines & Frank
Certified Public Accountants PL
600 Citrus Avenue
Suite 200
Fort Pierce, Florida 34950
772/461-6120//461-1155
FAX: 772/468-9278
September 8, 2010
Mr. Stephen Bloom
Severn Trent Management Services
210 North University Drive, Suite 702
Coral Springs, FL 33071
Dear Mr. Bloom:
This letter is to explain our understanding of the arrangements for the services we are to
perform for the Port of the Islands Community Development District for the year ending
September 30, 2010 and thereafter for two annual renewals if mutually agreed by Port of the
Islands Community Development District and Berger, Toombs, Elam, Gaines & Frank.
We will perform an audit of Port of the Islands Community Development District's governmental
activities, each major fund, and aggregate remaining fund information as of and for the year
ending September 30, 2010, which collectively comprise the basic financial statements. We
understand that these financial statements will be prepared in accordance with accounting
principles generally accepted in the United States of America. The objective of an audit of
financial statements is to express an opinion on those statements.
We will conduct the audit in accordance,with auditing standards generally accepted in the
United States of America and "Government Auditing Standards" issued by the Comptroller
General of the United States; and the provisions of the Single Audit Act, OMB Circular A-133
and OMB's Compliance Supplement. Those standards require that we plan and perform the
audit to obtain reasonable rather than absolute, assurance about whether the financial
statements are free of material misstatement whether caused by error, fraudulent financial
reporting, or misappropriation of assets. Accordingly, a material misstatement, whether caused
by error, fraudulent financial reporting, or misappropriation of assets, may remain undetected.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures
in the financial statements. As a result, an audit is not designed to detect errors or fraud that
are immaterial to the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the
overall financial statement presentation. We believe that our audit will provide a reasonable
basis for our report.
Fort Pierce/Stuart
Member AICPA Member AICPA Division For CPA Firms Member FICPA
Private Companies Practice Section
cce Berger, Toombs, Elam,
Vic} Gaines & Frank
Port of the Islands Community Development District
September 8, 2010
Page 2
In addition to our report on the Port of the Islands Community Development District financial
statements, we will also issue the following reports or types of reports:
Report on internal control related to the financial statements and major programs. This
report will describe the scope of testing of internal control and the results of our tests of
internal controls.
Report on compliance with laws, regulations, and the provision of contracts or grant
agreements. We will report on any noncompliance which could have a material effect on
the financial statements.
The Management Letter required by the Auditor General State of Florida.
Our report on internal control will include any reportable conditions and material weaknesses in
the system of which we become aware as a result of obtaining an understanding of internal
control and performing tests of internal control consistent with requirements of the standards
and circular identified above. Our report on compliance will address material errors, fraud;
violations of compliance requirements, and other responsibilities imposed by state and federal
statutes and regulations and assumed by contracts; and any state or federal grant, entitlement
of loan program questioned costs of which we become aware, consistent with requirements of
the standards and circulars identified above.
If circumstances arise relating to the conditions of your records, the availability of sufficient,
competent evidential matter, or indications of a significant risk of material misstatement of the
financial statements because of error, fraudulent financial reporting, misappropriation of assets,
or noncompliance which in our professional judgment prevent us from completing the audit or
forming an opinion, we retain the unilateral right to take any course of action permitted by
professional standards, including declining to express an opinion or issue a report, or withdrawal
from the engagement.
As you know, management is responsible for 1) the preparation of Port of the Islands
Community Development District's financial statements, 2) establishing and maintaining
effective internal control over financial reporting and safeguarding assets and internal control
over compliance, including monitoring ongoing activities, and for informing us of all significant
deficiencies in the design or operation of such controls of which it has knowledge, 3) properly
recording transactions in the records, 4) identifying and ensuring that Port of the Islands
Community Development District complies with the laws and regulations applicable to its
activities, and for informing us about all known material violations of such laws or regulations, 5)
the design and implementation of programs and controls to prevent and detect fraud, and for
informing us about all known or suspected fraud affecting the entity involving management,
employees who have significant roles in internal control and others where the fraud could have
a material effect on the financial statements, 6) informing us of its knowledge of any allegations
of fraud or suspected fraud affecting the entity received in communications from employees,
regulators, or others, 7) making all financial records and related information available to us, and
8) for adjusting the financial statements to correct material misstatements and 9) following up
and taking corrective action on audit findings, including the preparation of a summary schedule
eel Berger, Toombs, Elam,
<<l Gaines & Frank
cn:e.a waK Ka.lu.0 ri
Port of the Islands Community Development District
September 8, 2010
Page 3
of prior audit findings, and a corrective action plan, and 10) report distribution including
submitting the reporting package. At the conclusion of our audit, we will request certain written
representations from management about the financial statements and matters related thereto.
We will also require that management affirm to us that the effects of any uncorrected
misstatements aggregated by us during the current engagement and pertaining to the latest
period presented are immaterial, both individually and in the aggregate, to the opinion units of
the financial statements.
The management company is responsible for informing us of its views about the risks of fraud
within the entity, and its knowledge of any fraud or suspected fraud affecting the entity. We will
also determine that certain matters related to the conduct of the audit are communicated to the
management company including 1) fraud involving senior management and fraud (whether
caused by senior management or other employees) that causes a material misstatement of the
financial statements, 2) illegal acts that come to our attention (unless they are clearly
inconsequential), 3) disagreements with management and other serious difficulties encountered
in performing the audit, and 4) various matters related to the entity's accounting policies and
financial statements.
Port of the Islands Community Development District hereby indemnifies Berger, Toombs, Elam,
Gaines & Frank and its partners, principals, and employees and holds them harmless from all
claims, liabilities, losses, and costs arising in circumstances where there has been a knowing
misrepresentation by a member of Port of the Islands Community Development District's
management, regardless of whether such person was acting in Port of the Islands Community
Development District's interest. This indemnification will survive termination of this letter.
The working papers for this engagement are the property of Berger, Toombs, Elam, Gaines &
Frank. However, you acknowledge and grant your assent that representatives of other
government audit staffs, shall have access to the audit working papers upon their request; and
that we shall maintain the working papers for a period of at least three years after the date of the
report. Access to requested workpapers will be provided under the supervision of Berger,
Toombs, Elam, Gaines & Frank audit personnel and at a location designated by our Firm.
During the course of our engagement, we may accumulate records containing data which
should be reflected in your books and records. You will determine that all such data, if
necessary, will be so reflected. Accordingly, you will not expect us to maintain copies of such
records in our possession.
The assistance to be supplied by organization personnel, including the preparation of schedules
and analyses of accounts will be coordinated with your designee. The timely and accurate
completion of this work is an essential condition to our completion of the audit and issuance of
our audit report.
Judson B. Baggett, CPA, PA
Certified Public Accountants
Judson B.Baggett,MBA,CPA,CVA,Partner 6815 Dairy Road
Marci Reutimamt,CPA,Partner Zephyrhills,FL 33542
Phone:(813)788-2155
Fax: (813)782-8606
To the Directors December 6,2007
Berger,Toombs,Elam Gaines&Frank,CPAs PL
Fort Pierce,Florida
We have reviewed the system of quality control for the accounting and auditing practice of Berger,Toombs,Elam,Gaines&
Frank, CPAs PL in effect for the year ended May 31, 2007. A system of quality control encompasses the firm's
organisational structure and the policies adopted and procedures established to provide it with reasonable assurance of
conforming with professional standards. The elements of quality control are described in the Statements on Quality Control
Standards issued by the American Institute of Certified Public Accountants(AICPA). The firm is responsible for designing a
system of quality control and complying with it to provide the firm reasonable assurance of conforming with professional
standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control,
and the firm's compliance with its system of quality control based on our review.
Our review was conducted in accordance with standards established by the Peer Review Board of the AICPA.During our
review,we read required representations from the finn,interviewed firm personnel and obtained an understanding of the
nature of the firm's accounting and auditing practice,and the design of the firm's system of quality control sufficient to assess
the risks implicit in its practice. Based on our assessments,we selected engagements and administrative files to test for
conformity with professional standards and compliance with the firm's system of quality control.The engagements selected
represented a reasonable cross-section of the firm's accounting and auditing practice with emphasis on higher-risk
engagements. The engagements selected included among others, audits of Employee Benefit Plans, and engagements
performed under Governmental Auditing Standards. Prior to concluding the review,we reassessed the adequacy of the
scope of the peer review procedures and met with firm management to discuss the results of our review. We believe that the
procedures we performed provide a reasonable basis for our opinion.
In performing our review,we obtained an understanding of the system of quality control for the firm's accounting and
auditing practice. In addition,we tested compliance with the firm's quality control policies and procedures to the extent we
considered appropriate. These tests covered the application of the firm's policies and procedures on selected engagements.
Our review was based on selective tests therefore it would not necessarily detect all weaknesses in the system of quality
control or all instances of noncompliance with it. There are inherent limitations in the effectiveness of any system of quality
control and therefore noncompliance with the system of quality control may occur and not be detected. Projection of any
evaluation of a subject of quality control to future periods is subject to the risk that the system of quality control may become
inadequate because of changes in conditions,or because the degree of compliance with the policies or procedures may
deteriorate.
In our opinion,the system of quality control for the accounting and auditing practice of Berger,Toombs,Elam,Gaines&
Frank,CPAs PL in effect for the year ended May 31,2007,has been designed to meet the requirements of the quality control
standards for an accounting and auditing practice established by the AICPA and was complied with during the year then
ended to provide the firm with reasonable assurance of conforming with professional standards.
SONB.B'fie r4 ,MBA,CPA,CVA
64L--
(BFBGYRRavoR1)
Member: American Institute of Certified Public Accountants(AICPA)and Florida Institute of Certified Public Accountants(FICPA),
National Association of Certified Valuation Analysts(NACVA)
e fr Berger, Toombs, Elam,
( Gaines & Frank
cM;rre vwK K..,m,, n
Port of the Islands Community Development District
September 8, 2010
Page 4
Our fees are based on the time required by the individuals assigned to the engagement. Interim
billings will be submitted as work progresses and as expenses are incurred. We may submit
interim bills for these services monthly or promptly upon delivering the reports. Billings are due
upon submission. Our fee for the services described in this letter will not exceed $7,500 unless
the scope of the engagement is changed, the assistance which Port of the Islands Community
Development District has agreed to furnish is not provided, or unexpected conditions are
encountered, in which case we will discuss the situation with you before proceeding. All other
provisions of this letter will survive any fee adjustment.
In the event we are requested or authorized by Port of the Islands Community Development
District or are required by government regulation, subpoena, or other legal process to produce
our documents or our personnel as witnesses with respect to our engagements for Port of the
Islands Community Development District, Port of the Islands Community Development District
will, so long as we are not a party to the proceeding in which the information is sought,
reimburse us for our professional time and expenses, as well as the fees and expenses of our
counsel, incurred in responding to such requests.
In accordance with Government Auditing Standards, a copy of our most recent peer review is
attached, for your information.
If this letter defines the arrangements as you understand them, please sign and date the
enclosed copyJogithep
, and return it to us.2We appreciate your business.
�'1 /:/ r//L.
ii
v- 14a ,k.
BERGER, TOOMBS, ELAM, GAINES & FRANK
J. W. Gaines, CPA
Confi d on behalf/f the addr see:
Port of the Islands Community Improvement District
Severn Trent Services, Management Services Division
210 North University Drive, Suite 702 Coral Springs, Florida 33071
Telephone: 954-753-5841 Fax 954-345-1292
MEMORANDUM
TO: Stephen Bloom
FROM: Janice Swade
District Recording Secretary
DATE: September 21, 2010
REFERENCE: FISCAL YEAR 2010 AUDIT ENGAGEMENT
LETTER
Attached for handling to be sent to the Auditor is the Engagement Letter from Berger, Toombs,
Elam, Gaines & Frank to perform the Fiscal Year 2010 Audit, which was approved at the
September 17, 2010 Port of the Islands CID's Board of Supervisors Meeting.
al,11()/'ffe
ice Swade
District Recording Secretary
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I
L YKINS SIGNTEK INC. INVOICE
5935 TAYLOR ROAD DATE INVOICE NO.
NAPLES, FL 34109-1832
(239) 594-8494/591-4131 1/20/2010 61079
FAX: (239) 591-3940 /PROOFS 514-5047
BILL TO JOB SITE
PORT OF THE ISLANDS ORDER CONTACT: CALVIN TEAGUE
12425 UNION ROAD UNION ROAD SIGN
NAPLES, FL 34114
PO# TERMS SALES REP PHONE FAX W. O.# SERVICE REP
Due on receipt MAO 695-3310 x109 694-5357 34319 SL
ITEM DESCRIPTION QTY RATE AMOUNT
512 CLEAN AND INSTALL NEW VINYL READING "HOTEL GUN 1 225.00 225.00T
CLUB"ON SIGN ON UNION ROAD TO BRING BACK TO
ORIGINAL COPY
SUBTOTAL 225.00
SALES TAX 6.00% 13.50
Payments/Credits $o.o0
Thank you for your business.
Balance Due $238.50
R
SERVICES September 2010 Operations Report
Water Treatment Plant Operations and Maintenance
The Water Treatment Plant produced and distributed 2.822 MG for the month of August, which is
an average of 0.091 MGD.
Wastewater Plant Operations and Maintenance
The WWTP treated approximately 1.482 MG for the month of August, which is an average of 0.048
MGD
Reuse System Operations and Maintenance
The reuse system delivered 4.588 MG, which is an average of 0.148 MGD.
Permit Compliance:
Water Treatment Plant:
All permit requirements met
Wastewater Treatment Plant
All permit requirements met
Events Occurring Throughout the Month:
• 08/16/10 - Water main relocation at plant site
• 08/26/10 -Chemical feed pumps and injection points had annual maintenance
from Odyssey Manufacturing
• 08/17/10 - Air compressor serviced
• 08/23/10 - Replaced two solenoids on MBR
• 08/27/10 - DEP inspection of Wastewater Facilities. No major issues were
discussed, waiting for report.
Severn Trent Services•12600 Union Road Naples,Florida 34114•Tel 239-642-9219
Fax 239-642-9469•w.severn renfservices.corn
SE V E R N Severn Trent Services
4837 Swift Road, Suite 100
Sarasota, FL 34231
T R E N T United States
SERVICES T: +1 941 925 3088
TF: +1 800 535 6832
F: +1 941 924 7203
www.sevemtrentservices.corn
Port of the Islands CID
Work Authorization No. 40565
In accordance with the"Additional Services"provision of the contract for Port of the Islands CID
between Port of the Islands CID(the"Client)and Severn Trent Environmental Services, Inc. (the
"Company,")the Company agrees to perform the following additional services for the client:
Location of Work: Port of the Islands WWTP MBR Filter System.
Schedule: To be determined
Project: MBR Flow Meter Surge Protection
Date: August 20, 2010
I. DESCRIPTION OF SERVICES:Furnish and install surge protection on the 4 MBR flow meters.
A. Materials by others,tax not included $3,140.00
B. Material Mark-up(10%) $ 314.00
C. Labor $ 680.00
(1)(Total labor, mark-up and materials$4,135.00)
II. PROJECT COST:
The Client agrees to pay the Company for the services provided under this agreement as follows:
Item Description Unit Cost or Total Cost
Hourly Rate
Lump Sum 994.00
Unless stated otherwise above,payments are due in accordance with the standard terms and conditions of
this Contract.
Agreed to: (please initial)
Page 1 of 2
Work Authorization No. (40565)-(Port of the Islands CID)
III. ITEMS TO BE PROVIDED BY THE CLIENT
A. Provide access to premises.
B. Any permit modification if applicable.
THE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be
a part of this Contract.
Offered by: Accepted by:
Severn t Enviro ntal Services,Inc. Port of the Islands CID
By: , -' ., By:
Title: Sr.Area Manager Title: el14,02/ynelzy,.4
Address for Notices:
a 10 &Jo r+h
tin v'e rs itr-y Drive; s w''te '1oa
Coral Springs, FL 33071
Date: 9-a0-10 Date:
Page 2 of 2
Port of the Islands
Community Improvement District
Financial Report
August 39, 2010
Prepared by
SEVERN
TRENT
SERVICES
Port of the Islands
Community Improvement District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet-All Funds Page 1
General Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Page 2-3
Trend Report Page 4
Enterprise Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Page 5-6
Trend Report Page 7
SUPPORTING SCHEDULES
Check Register Page 8-9
Special Assessments-Collection Schedule Page 10-11
CIP Status Report Page 12-13
Cash Flow Projections Page 14- 15
Cash Flow Projections-5 year Page 16
Monthly Activity Report Page 17-22
Accounts Receivable Ageing Report (90+days outstanding) Page 23-24
Repair and Maintenance Detail Reports Page 25-28
Port of the Islands
Community Improvement District
Financial Statements
(Unaudited)
August 31, 2010
PORT OF THE ISLANDS CID
STATEMENT OF NET ASSETS
AUGUST 31,2010
GENERAL WATER AND TOTAL
SEWER
ASSETS $ $ $
CURRENT ASSETS:
CASH 128,445 142,766 271,211
ACCOUNTS RECEIVABLE - 17,841 17,841
ASSESSMENTS RECEIVABLE,NET 6,134 16,021 22,155
DUE FROM OTHER FUNDS 114,862 - 114,862
INTEREST/DIVIDENDS RECEIVABLE 1,507 - 1,507
INVESTMENTS:
CERTIFICATE OF DEPOSIT-360 DAYS 404,353 - 404,353
MONEY MARKET ACCOUNT 461,384 212,119 673,503
SBA ACCOUNT 2,291 4,778 7,069
SBA ACCOUNT(RESTRICTED) 19,581 40,842 60,423
SBA RESERVES 914 - 914
SBA RESERVES(RESTRICTED) 2,351 - 2,351
TOTAL CURRENT ASSETS 1,141,822 434,367 1,576,189
NONCURRENT ASSETS:
CAPITAL ASSETS:
LAND - 90,480 90,480
CONSTRUCTION IN PROGRESS - 1,689,835 1,689,835
IMPROVEMENTS,NET - 4,936,427 4,936,427
EQUIPMENT,NET - 6,696 6,696
TOTAL NONCURRENT ASSETS - 6,723,438 6,723,438
TOTAL ASSETS 1,141,822 7,157,805 8,299,627
LIABILITIES
CURRENT LIABILITIES:
ACCRUED EXPENSES 2,050 3,256 5,306
DUE TO OTHER FUNDS - 114,862 114,862
DEPOSITS - 32,700 32,700
DEFERRED REVENUE 6,134 16,021 22,155
OTHER CURRENT LIABILITIES - 26 26
TOTAL CURRENT LIABILITIES 8,184 166,865 175,049
TOTAL LIABILITIES 8,184 166,865 175,049
NET ASSETS
INVESTED IN CAPITAL ASSETS,NET OF RELATED DEBT - 6,723,438 6,723,438
UNRESTRICTED - 267,501 267,501
UNRESERVED/UNDESIGNATED 1,133,638 - 1,133,638
TOTAL NET ASSETS $ 1,133,638 $ 6,990,939 $ 8,124,577
NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS
REPORT DATE:9/3/2010 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. Page 1
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Port of the Islands
Community Improvement District
Non Ad Valorem Special Assessments
(Summary Schedule-All Funds)
For the Fiscal Year Ending September 30,2010
Updated as of 08/31/10
Annual
Adopted Gross Amount Difference Gross Amount Amount
Budget Levied (Budget/Levied) Collected(YTD) %Collected Outstanding
General Fund
Tax Collector 444,592 444,597 (5) 404,286 90.93%
Current Yr.Delinquencies - - - - 0.00% 40,311
Prior Yr.Delinquencies - - - - 0.00% 6,134
Other - - - - 0.00% -
Subtotal 444,592 444,597 (5) 404,286 90.93% 46,444
Water/Sewer Fund
Tax Collector 1,161,060 1,161,059 1 1,055,788 90.93%
Current Yr.Delinquencies - - - - 0.00% 105,271
Prior Yr. Delinquencies - - - - 0.00% 16,021
Other - - - - 0.00% -
Subtotal 1,161,060 1,161,059 1 1,055,788 90.93% 121,292
All Fund(s)
Tax Collector 1,605,652 1,605,655 (3) 1,460,074 90.93%
Current Yr.Delinquencies - - - - 0.00% 145,582
Prior Yr.Delinquencies - - - - 0.00% 22,155
Other - - - - 0.00% -
Total 1,605,652 1,605,655 (3) 1,460,074 90.93% 167,736
Notes
1.) Some parcels have been sold to the county and remain uncollected.
2.) Slight variance between amounts budgeted and amounts levied are attributed to rounding.
3.) POI Hotel parcel in bankruptcy in current year.
Report Date:9/3/2010 Prepared by: Page 10
Severn Trent Management Services
Port of the Islands
Community Improvement District
Non-Ad Valorem Special Assessments
(Collier County Tax Collector-Monthly Collection Distributions)
For the Fiscal Year Ending September 30,2010
ALLOCATION
Discount/ Gross General Water/Sewer
Date Net Amount (Penalties) Collection Amount Fund Fund
Received Received Amount Costs Received Assessments Assessments
Assessments Levied $1,605,655 $ 444,597 $ 1,161,059
Allocation % 100% 28% 72%
11/12/09 $ 7,300 $ 416 $ 149 $ 7,864 $ 2,178 $ 5,687
11/18/09 79,323 3,372 1,619 84,314 23,346 60,968
12/01/09 214,520 9,120 4,378 228,018 63,137 164,881
12/15/09 414,115 17,415 8,451 439,981 121,828 318,153
01/07/10 40,110 1,297 819 42,225 11,692 30,533
02/03/10 313,401 12,571 6,396 332,368 92,031 240,337
03/03/10 59,480 1,188 1,214 61,882 17,135 44,747
04/06/10 128,783 130 2,628 131,541 36,423 95,118
04/27/10 62,480 (78) 1,275 63,677 17,632 46,045
06/09/10 8,095 (241) 165 8,019 2,220 5,799
06/22/10 58,126 (1,728) 1,186 57,585 15,945 41,640
07/07/10 2,623 (78) 54 2,598 719 1,879
TOTAL $ 1,388,355 $ 43,385 $ 28,334 $ 1,460,074 $ 404,286 $ 1,055,788
% COLLECTED 90.93% 90.93% 90.93%
TOTAL OUTSTANDING $ 145,582 $ 40,311 $ 105,271
Year Parcel ID Description Amount Comments
FY 2009 74890000301 POI Development 22,155
FY 2010 1058920500 POI Hotel 135,022 bankruptcy
FY 2010 68300001204 POI Development 88
Total Delinquent Parcels 157,265
Report Date: 9/3/2010 Prepared by: Page 11
Severn Trent Management Services
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PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
PROJECTIONS
GENERAL FUND
Adopted Proposed Proposed Proposed Proposed
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Operating Revenues
Assessments $417,984 $417,984 $417,984 $417,984 $417,984
Interest/Miscellaneous $1,045 $7,879 $6,729 $6,458 $6,821
Total Operating Revenues $419,029 $425,863 $424,713 $424,442 $424,805
Operating Expenditures
Administrative $117,881 $121,417 $125,060 $128,812 $132,676
Maintenance $237,329 $244,449 $251,782 $259,336 $267,116
Total Operating Expenditures $355,210 $365,866 $376,842 $388,148 $399,792
Capital Expenditures
CIP Projects* $63,819 $175,000 $75,000 $0 $0
Total Capital Expenditures $63,819 $175,000 $75,000 $0 $0
Estimated Beginning Cash Balance $371,652 $787,919 $672,916 $645,787 $682,081
Estimated Ending Cash Balance $787,919 $672,916 $645,787 $682,081 $707,094
WATER AND SEWER ENTERPRISE FUND
Adopted Proposed Proposed Proposed Proposed
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Operating Revenues
Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624
Water/Sewer/Irrigation Revenue $200,000 $200,000 $200,000 $200,000 $200,000
Interest/Miscellaneous $3,224 $2,067 $1,766 $1,417 $1,016
Total Operating Revenues $1,292,848 $1,291,691 $1,291,390 $1,291,041 $1,290,640
Operating Expenditures
Administrative $154,089 $158,712 $163,473 $168,377 $173,429
Maintenance $471,773 $485,926 $500,504 $515,519 $530,985
Total Operating Expenditures $625,862 $644,638 $663,977 $683,896 $704,413
Capital Expenditures
CIP Projects* $3,133,466 $60,796 $60,796 $60,796 $60,796
Total Capital Expenditures $3,133,466 $60,796 $60,796 $60,796 $60,796
Debt Service
Principal and Interest $706,445 $706,445 $706,445 $706,445 $706,445
Total Debt Service $706,445 $706,445 $706,445 $706,445 $706,445
Estimated Beginning Cash Balance $3,969,617 $826,691 $706,503 $566,675 $406,578
!Estimated Ending Cash Balance $826,691 $706,503 $566,675 $406,578 $225,565
Note: Projections for Water/Sewer fund assume loan proceeds are received in FY 2010. The loan is pending and exact figures are not yet known.
Page 16
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Severn Trent Environmental Services
Port of the Islands
Process Residue Disposal -
Applied against budget account,copies of invoices available upon request
Cap$20,000.00
Inv.Date Vendor Description Invoice# Invoice$ Month
12/2/2009 Synagro Sludge Hauling/Dewatering 46076 5,000.00 December
5,000.00 December Total
5,000.00 Grand Total
1/14/2010 Karle Trucking Sludge Hauling 2580 3,560.00 February
3,560.00 FebruaryTotal
8,560.00 Grand Total
5/5/2010 Synagro Sludge Hauling 47021 2,205.00 May
2,205.00 May Total
10,765.00 Grand Total
July 2010(2) 3520 Sludge
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