Minutes 11/08/2010 Port of the Islands Community Improvement District
Severn Trent Services, Management Services Division
210 North University Drive, Suite 702 — Coral Springs—Florida 33071
(954) 753-5841 - (954) 345-1292 Fax
1 pl°
November 8, 2010 5
Memorandum To: Mr. Robert Dick ��a
Severn Trent Services, Inc. Q°y
5726 Corporation Circle
Fort Myers, Florida 33905
Reference: Minutes of Meeting Held September 17, 2010 and Approved
October 15, 2010
From: Calvin Teague
District Manager
Enclosed for your records is a copy of the minutes of the above-referenced meeting of the Port of
the Islands Community Improvement District's Board of Supervisors: Please make these
documents available for public access during normal business hours.
If you have any questions,please contact Janice Swade at(954) 753-5841.
Cc: For informational purposes only:
Mr. Daniel Tripaldi
Treasury Accountant
Clerk of the Circuit Court
2671 Airport Road
Court Plaza III RECEIVED
Naples, Florida 34112-3016
KW 15 2010
Mr. Leo Ochs, Jr.
Collier County Manager FINANCE
Governmental Center
3301 East Tamiami Trail
Administration Building
Naples, Florida 34112
MINUTES OF MEETING
PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the Port of the Islands Community
Improvement District was held on Friday, September 17, 2010 at 10:00 a.m. in the Egret Room;
25000 Tamiami Trail; Naples, Florida.
Present and constituting a quorum were:
Dale Lambert Chairman
Richard Ziko Vice Chairman
Norine Dillon Assistant Secretary
Theodore Bissell Assistant Secretary
Charles Custer Assistant Secretary
Also present were:
Calvin Teague District Manager
Daniel Cox District Attorney
Ronald Benson District Engineer
Bert Underwood Project Manager
Christine Domingus Severn Trent Services (Via Telephone)
Jean Kungle POI Realty
Frank Hawkins Resident
Dan Kelly Resident
Tom Mack Resident
Tom Weis Resident
The following is a summary of the discussions and actions taken at the September 17,
2010 Port of the Islands Community Improvement District's Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Lambert called the meeting to order and Mr. Teague called the roll.
The record reflects Mr. Teague, Mr. Cox, Mr. Benson and Mr. Underwood are also in
attendance.
Wednesday, 10/6/10 @ 8:47 a.m.
September 17, 2010 Port of the Islands C.I.D.
SECOND ORDER OF BUSINESS Approval of Minutes of the
August 20, 2010 Meeting
Mr. Lambert stated each Board member received a copy of the Minutes of the August 20,
2010 Meeting and requested any additions, corrections or deletions.
There not being any,
On MOTION by Mr. Ziko seconded by Mrs. Dillon with all in
favor, the Minutes of the August 20, 2010 Meeting were approved.
THIRD ORDER OF BUSINESS Audience Comments
There being no comments from audience members, the next item followed.
FOURTH ORDER OF BUSINESS Old Business
A. Update of Monument Repair and Landscaping
Mr. Custer discussed the various samples and Board members' preferences.
• The background of the monuments on Newport Drive will be the same color as
the one on Cays Drive.
• Four Board members voted to have the finish done with the stone look; and one
voted for a smooth concrete finish.
➢ The stone look is also concrete, but the finish is different.
➢ Upon further discussion, it will be done in the stone look.
• The entire Board is in favor of keeping the cap and the trim the same.
• Two Board members voted in favor of#S-Blanco for the cap to contrast with the
background paint; one Board member voted for #6-Tan; two Board members
voted for #7-Terra Cotta which matches the tile.
➢ Mr. Custer wants to know if any Board member would like to change their
vote on this one.
➢ Mrs. Dillon likes Terra Cotta, but is concerned with fading of the darker
colors.
➢ Upon further discussion the entire Board was in favor of Terra Cotta.
• Three Board members voted for round in shape.
➢ The round shape will prevent dirt collection.
➢ Upon further discussion, everyone was in favor of the round shape.
Wednesday, 10/6/10 @ 8:47 a.m. 2
September 17, 2010 Port of the Islands C.I.D.
• The Board discussed the role the hotel will play.
➢ Mr. Custer met with the General Manager of the Sunstream Hotel, Mr.
Steve McIntire, who expressed interest in working with the CID.
➢ The hotel side of the entrance is considerably more deteriorated than the
CID's side.
➢ The hotel's President told Mr. McIntire they will find the money to
participate in this effort.
➢ Billing details have not yet been worked out.
➢ The hotel would like to be able to put the hotel name on the panel at their
side entrance.
➢ They may have permitting issues with Collier County.
➢ They asked the CID to provide a letter stating they will not oppose it if
they ever do decide to put up this sign.
➢ Mr. Teague will do the letter and suggested the Board approve it via
motion since it is an official position.
There being no further discussion,
On MOTION by Mrs. Dillon seconded by Mr. Ziko with all in
favor, the Sunstream Hotel's request to have their name included
on their side of the monument at some point in the future was
approved; and Mr. Teague was authorized to prepare an official
letter to the hotel giving them approval to do this.
➢ Mr. Custer suggested Mr. Teague review what the hotel agrees to before
approving.
➢ The hotel agreed to pay $3,728.
➢ Mr. Custer clarified the CID will be well within its budget to cover all of
the necessary work.
• The lights on the signs have not been working for several months.
➢ It was determined the power source for the lighting comes from the hotel.
➢ The breaker was bad; and Mr. Underwood is in the process of having it
repaired.
➢ He will have the photo cell replaced on the time clock.
Wednesday, 10/6/10 @ 8:47 a.m. 3
September 17, 2010 Port of the Islands C.I.D.
➢ The hotel is amenable to the CID having its three lights run off of that
circuit.
B. Discussion of Landscape Contract Issues
• Mr. Underwood distributed finished landscaping aerials for the Board's review
and approval.
• Staff has not had any discussions with Soto regarding the bidding process.
• Mr. Custer determined Soto is currently cutting all along U.S. 41, as part of their
agreement with the CID.
• Mr. Lambert thanked staff on behalf of the Board for all efforts in this regard.
• There are some bad fixtures on Cays Drive.
➢ One is so corroded that it will not stay focused.
➢ Mr. Ziko suggested the fixtures be replaced with stainless steel to prevent
future corrosion.
• Mr. Teague drafted some bid documents for the landscape contractor.
➢ Mr. Teague asked that the Board review them and mark them up for any
changes by the next Board meeting.
➢ The Board will have their changes done and submitted to Mr. Teague by
October 1st.
• The vacant lots on Newport Cay are not shown on the aerial for maintenance.
➢ Mr. Custer commented that the property owners historically have mowed
down to the street.
➢ It can be done by exception in the event of a problem.
FIFTH ORDER OF BUSINESS New Business
A. Discussion of Loan Authorization for$5.5 Million
• Mr. Teague received a quote from BankUnited, which was not satisfactory.
• The options from SunTrust and BB&T which were presented at the last meeting
are still the best scenarios.
➢ The Board is basically in favor of SunTrust.
➢ Mr. Teague does not have the documents yet because the loan officer he
was working with just resigned.
➢ Mr. Teague has not rejected BB&T's offer yet.
Wednesday, 10/6/10 @ 8:47 a.m. 4
September 17, 2010 Port of the Islands C.I.D.
➢ Mr. Cox has been working out details with SunTrust's attorney.
o Mr. Cox has worked with this attorney on other deals.
➢ Both Mr. Teague and Mr. Cox were in agreement that the documents can
be finalized and executed at the next meeting.
o Mr. Cox does not anticipate any issues which may precipitate the
need for an emergency meeting prior to the next Board meeting.
o The money is only going to be used as needed.
o The rates have decreased.
• Mr. Benson reminded the Board a large invoice will be coming from Parkson
within the next month, which should be paid.
• SunTrust is a solid entity.
• There is plenty of money for the CID to pay bills.
• Mr. Bissell wants to know what will happen with the CID's loan money in the
event the bank fails.
➢ The money is not subject to the limits of the FDIC and would be picked up
by another bank immediately.
• Mrs. Dillon wants to know if execution of the loan may be affected in the event
there are new Board members selected at the November meeting as a result of the
General Election.
➢ The CID is contractually committed to this loan already; and Mr. Cox
does not see how this can change things.
Mr. Lambert discussed the poor condition of the road from the North Hotel back to the
Water Treatment Plant.
• The roadway floods during rainstorms, which makes it difficult to determine the
depth of the water on the roadway.
• The base of the road needs to be built up when it is paved.
• The contractor who is going to do the work for the retention ponds has the
equipment to do this work.
• The stone needs to be pushed back into the roadway.
• More stone also needs to be added to build up the base.
• The east road which Mr. Henderson built is not the official roadway.
Wednesday, 10/6/10 @ 8:47 a.m. 5
September 17, 2010 Port of the Islands C.I.D.
• Mr. Benson is in favor of getting this work done soon as the conditions will
worsen.
• The CID owns the existing road around the front of the hotel on the east side
straight back as far as it goes.
• Mr. Henderson's road was never permitted and is on private property.
• Mr. Lambert asked Mr. Benson to look into this and determine a ballpark estimate
for the work.
➢ Much of the work should be done for less than $10,000.
➢ He suggested staff ask the contractor who is already going to be doing
work here for a price.
Mr. Ziko MOVED to authorize Mr. Benson to negotiate a price to
improve the roadway to the North Hotel as discussed in an amount
not to exceed $10,000.
➢ Mr. Ziko asked that Mr. Benson e-mail the cost of the different options for
this work to Mr. Teague.
➢ Mr. Custer recommends this work be done all the way back to the plant
building entrance gates; and Mr. Benson clarified this is going to be done.
• This work can be added to the existing contract for digging of the retention ponds
as a Change Order.
➢ This work has not started yet.
➢ Mr. Cox will send them a formal letter with a deadline for the work if it is
not started soon.
Mr. Custer SECONDED the prior motion as discussed.
There being no further discussion,
On VOICE vote with all in favor, Mr. Benson was authorized to
work with the same contractor who is digging the retention ponds
to negotiate a price and execute a Change Order in an amount not
to exceed $10,000 to improve the roadway to the North Hotel as
discussed.
Wednesday, 10/6/10 @ 8:47 a.m. 6
September 17, 2010 Port of the Islands C.I.D.
• Mr. Underwood indicated the road past the gate going out toward the wells has
some bad spots.
➢ The CID does not own the road, but has an access easement on it.
➢ The CID is responsible for maintenance if no one else is doing so.
➢ Mr. Lambert recommended that the same contractor look at this area.
SIXTH ORDER OF BUSINESS District Manager's Report
A. Consideration of Engagement Letter with Berger, Toombs, Elam, Gaines &
Frank to Perform the Audit for Fiscal Year 2010
Mr. Teague presented the Engagement Letter with Berger, Toombs, Elam, Gaines &
Frank to perform the Audit for the Fiscal Year ending September 30, 2010 for the Board's
review and approval; a copy of which is attached hereto and made part of the public record.
• The fee is the same.
Mrs. Dillon MOVED to approve the Engagement Letter with
Berger, Toombs, Elam, Gaines & Frank to perform the Audit for
the Fiscal Year ending September 30, 2010; and Mr. Ziko
seconded the motion.
• Mr. Custer clarified with the Board that the Board did receive their bid and was in
favor of it.
There being no further discussion,
On VOICE vote with all in favor, the prior motion was approved.
B. Update on Utility Billing Issues
Residents of Sunset Cay presented utility billing discrepancies at the last meeting. Mr.
Teague distributed a spreadsheet with a summary of the four irrigation meters; a copy of which is
attached hereto and made part of the public record.
• Mr. Underwood checked the meter when it came in high and found nothing wrong
with it.
• Staff looked at the average use for that particular time during the last three years.
➢ The spreadsheet shows a steady increase of water usage at the
condominiums.
Wednesday, 10/6/10 @ 8:47 a.m. 7
September 17, 2010 Port of the Islands C.I.D.
➢ All four meters fell under the first tier.
➢ All four meters were issued a credit in the amount of$1,156.
• Mr. Lambert suggested the meters may have been read low, which would
eventually catch up with bigger usage.
➢ Mr. Underwood determined it would take a few months of consistent low
readings close to zero to flag the account to be re-read.
➢ The meter with the high reading was re-read and the number was
confirmed.
• Mrs. Dillon wants to know if staff determined whether or not these residents were
sprinkling in the summer.
➢ Mr. Underwood has not spoken to their landscape contractor yet.
• Mr. Teague is confident this water went through the meter and was used.
• There may have been a reading issue.
• Mr. Lambert concludes the meters were not read correctly.
➢ Mr. Teague confirmed his staff must come up with a process to flag
accounts for re-reading when they come in extremely low.
• Mr. Underwood confirmed the meters are being read by one person.
• The meters are less than 15 years old, but they are not new either.
• Mr. Bissell recommends the meters be credited as stated on the spreadsheet, but
not to do so from this date on for the same type of problem.
• Mr. Hawkins from Sunset Cay gave some input.
➢ Residents are in agreement that the water went through the meter.
➢ The probability of all four meters being bad is low.
➢ As soon as there is a low reading the HOA Treasurer contacts the
landscaping contractor to rule out any problems on their end.
➢ The landscaper keeps the irrigation set according to the rules of the
county.
➢ The irrigation system is checked on a weekly basis.
• All meters have rain sensors as required by the county.
There being no further discussion,
Wednesday, 10/6/10 @ 8:47 a.m. 8
September 17, 2010 Port of the Islands C.I.D.
On MOTION by Mr. Custer seconded by Mr. Ziko with all in
favor, issue of a credit in the amount of$1,156 to all residents of
Sunset Cay affected by the misread meters was approved.
• Mr. Hawkins wants to ensure the late fees are waived.
➢ They keep $500 on deposit for each account to cover late charges.
➢ If the meters are read and billed properly, there should not be a late
charge.
The Board was in consensus to waive any late charges on the accounts, as discussed.
• Mr. Ziko's meter was read on August 2"d and the statement came out on August
18th; and he wants to know the reason for the lateness.
➢ There should be a standard billing due date around the 15th of the month.
➢ Ms. Domingus elaborated on the issue.
o Meters do not get read on Saturdays, Sundays and holidays; and
billings do not go out on those days.
o The billing date is 28 to 30 days after the meter has been read.
o Mr. Cox indicated the CID would have to have a rule revision to
change the payment schedule.
o The reading schedule drives the entire process, but it can be
modified.
o The meters are read during the first week of the month.
■ Mr. Ziko's billing statements do not indicate this is always
done during the first week of the month.
➢ Mr. Lambert asked Ms. Domingus to review the schedule and come up
with a proposal for a modification to be reviewed within six months.
• The Board asked for an update on the situation with Mr. and Mrs. Peyton, which
Mr. Underwood addressed.
➢ Mr. Underwood determined the irrigation water is responsible for the high
bills.
➢ He is still in the process of reviewing this.
➢ Mr. and Mrs. Peyton are currently out of town.
Wednesday, 10/6/10 @ 8:47 a.m. 9
September 17, 2010 Port of the Islands C.I.D.
➢ Mr. Custer indicated their high readings coincided with those in the
association.
➢ The usage went from average to a couple of high months.
➢ Mr. Custer believes Mr. and Mrs. Peyton should receive credit, as the
residents received in the association.
➢ Mr. Custer requested Severn Trent staff do an audit of their account to
determine exactly what happened.
o Mrs. Dillon suggested an audit be done on all of the homes along
Newport as a comparison.
➢ Mr. Lambert commented these issues arise when residents are not here for
the season.
➢ Severn Trent staff will pull the information together to present at the next
Board meeting.
• Mr. Hawkins indicated the association was never billed for the meters Severn
Trent installed last year when they were changed from potable to reclaimed water.
➢ Mr. Underwood will investigate and get back to the Board at the next
meeting.
C. Discussion of Recommendations for Delinquent Utility Bills
Mr. Teague discussed the Aged Trial Balance for the accounts; a copy of which is
attached hereto and made part of the public record.
• The nine accounts on the second page were turned off because payments were not
received from 2007 through 2009.
• Utility bills eventually get paid on the foreclosed properties.
Mr. Ziko discussed the backflow preventers at Orchid Cove.
• Severn Trent inspects and maintains them.
• Mr. Underwood asked for an explanation as to how Severn Trent maintains
Orchid Cove; to which Mr. Cox responded.
➢ The CID voted to take over these systems within the community areas,
unless there is a repair which will ruin the landscape beyond what is
normally done for other communities in the CID.
Wednesday, 10/6/10 @ 8:47 a.m. 10
September 17, 2010 Port of the Islands C.I.D.
➢ Mr. Lambert is not certain whether or not he agrees with this and asked for
a review of past motions to clarify these items.
➢ Mr. Cox indicated these will be investigated and staff will report back at
the next Board meeting.
• The Board went back to discussing the delinquency report.
➢ Any items with an F or an I are either finalized or inactive.
➢ Some are difficult to track because they have been closed for a number of
years.
➢ Mr. Cox made some suggestions.
o The charges related to the old base facilities charges which are
now being collected through non-ad valorem special assessments
should be written off.
o A dollar threshold should be set for the small bills which have not
had usage for some period of years, as decided by the Board.
o Everything else should be pursued.
■ A Notice of Delinquent Utilities can be filed; a copy of
which can be sent to the current property owner, which will
cost approximately $60 per account; and can be included in
the notice.
➢ The following three properties should be written off due to the length of
time which has passed:
o Ruth Bower
o Hopkins Children Trust
o Carmignani
Mrs. Dillon MOVED to approve writing off payment of the
delinquent utility bills for Ruth Bower, Hopkins Children Trust
and Carmignani; and Mr. Ziko seconded the motion.
There being no further discussion,
Wednesday, 10/6/10 @ 8:47 a.m. 11
September 17, 2010 Port of the Islands C.I.D.
On VOICE vote with Mr. Lambert, Mr. Ziko, Mrs. Dillon and Mr.
Custer voting aye and Mr. Bissell voting nay; the prior motion was
approved.
➢ Mr. Cox discussed options for thresholds to write off small balances.
o An inactive account with a small balance of a certain amount can be
written off; with any deposits on file to be applied as the Board chooses.
➢ Mrs. Dillon is opposed to forgiving the more current accounts.
➢ Tami Dunn should be written off.
o She had $50 on deposit.
o She probably owed $57.98; and that was paid off
o She has been gone for three years.
➢ Mr. Ziko is not in favor of forgiving Great Lakes Homes even though they only
owe 54 cents because they own other properties in the CID.
o Mr. Cox does not want the CID to waste postage to collect this small
amount of money.
o The Board should not take personal feelings into consideration in this
situation.
o The CID should have done something to begin with and not let these late
charges accumulate.
o Mr. Cox advised that the Board may want to consider waiving late fees
and just collecting usage fees.
➢ Mr. Teague suggested the Board could set a threshold of$75 and consider writing
off the following accounts:
o Tami Dunn;
o Sally Yacques;
o Cynthia Jackson;
o Melanie Williams
➢ Dennis Sayan moved to Italy and his property was foreclosed on.
o Mr. Cox suggested he could send a letter to the bank indicating how much
is owed to the CID and the amount should be paid out from the proceeds
of the foreclosure.
Wednesday, 10/6/10 @ 8:47 a.m. 12
September 17, 2010 Port of the Islands C.I.D.
o A Claim of Lien can be filed if it is not paid within 30 days.
o This can also be done for the Suncoast Federal Credit Union account.
➢ Mr. Cox went through the spreadsheet one line at a time.
o Dennis Sayan should be collected and Mr. Cox will send a letter to the
bank.
o Suncoast Federal Credit Union should be collected and Mr. Cox will send
a letter to the bank.
o Jo Anne/Robert Scott and Vanessa Perez should be finalized.
o Tami Dunn will be written off
o Douglas Parent will be finalized.
o Raul Palazuelos is a foreclosure, which should be collected; and Mr. Cox
will send a letter to the bank.
o Heather Sines should be collected and Mr. Cox will send a letter.
o The account for Teibel is under the threshold of$15 and there currently is
no service, nor do they own the property. Therefore, they should be
finalized.
o Sally Yacques, Cynthia Jackson and Melanie Williams have already been
finalized and will be written off.
o Ruth Bower will be written off, as approved earlier.
o A letter will be sent to Susan Corrigan and the account will remain open.
o Hopkins Children Trust and Carmignani will be written off, as approved
earlier.
o Great Lakes Homes in the amount of 54 cents should be written off.
o Jason Lemay must be written off since he was a renter.
o Tara Halpern will receive a letter.
o The rest of the Great Lakes Homes accounts will be left off for now.
Mr. Teague discussed other miscellaneous items.
• Availability of the Egret Room for the January and March 2011 Board meetings
was discussed.
➢ These two dates are not available.
➢ The dates can be moved.
Wednesday, 10/6/10 @ 8:47 a.m. 13
September 17, 2010 Port of the Islands C.I.D.
➢ A new location can be considered for these or all meetings.
➢ Mr. Lambert believes staff at the Egret Room should accommodate the
CID based on its past history.
➢ Mrs. Dillon is in favor of pursuing a different location on a permanent
basis, such as Orchid Cove or the office room at the marina.
o Mr. Cox reminded the Board this is the future location of the fire
station barracks.
➢ The schedule should be advertised as it stands and staff will try to have the
party or parties scheduled for that room on those dates change their
location.
• Mr. Motwani modified the Union Road sign incorrectly and Severn Trent had to
have it changed back.
➢ Lykins Signtek Inc. did the work and submitted an invoice in the amount
of$238.50; a copy of which is attached hereto and made part of the public
record.
➢ Mr. Motwani agreed to pay the bill, but he has not done so yet.
➢ If he does not pay the bill, the CID can tell him he cannot have the sign he
wants.
o Mr. Cox advised he may have a notification of bankruptcy sent,
which prohibits the CID from taking any further action to enforce
payment.
➢ Mr. Bissell does not believe the CID has a commitment to the sign
company.
➢ Mr. Teague gave the order to change the sign back.
➢ Mr. Custer and Mrs. Dillon believe the CID needs to pay the bill.
➢ The county cited the CID for the inappropriate sign since it is the owner.
➢ Mr. Lambert is in favor of the CID paying the bill.
➢ Mr. Bissell believes Mr. Motwani owes Lykins Signtek as opposed to the
CID.
Wednesday, 10/6/10 @ 8:47 a.m. 14
September 17, 2010 Port of the Islands C.I.D.
Mr. Custer MOVED to authorize the CID to pay the invoice
from Lykins Signtek Inc. for modification of the Union Road
sign in the amount of$238.50.
The motion failed due to lack of a second on the motion and the Board continued
discussion.
➢ Mr. Teague has not had any further discussion with Mr. Motwani.
➢ Mrs. Dillon suggests that Mr. Teague contact him.
➢ Mr. Cox reminded the Board the CID owns the sign; and the CID directed
Mr. Motwani to do the modification.
o It is technically the CID's responsibility to get this paid.
o It will probably never get paid if the CID waits for Mr. Motwani.
➢ Mrs. Dillon believes the CID should pay the bill and Mr. Teague should
continue to contact Mr. Motwani with regards to payment.
Mrs. Dillon MOVED to authorize the CID to pay the invoice from
Lykins Signtek Inc. for modification of the Union Road sign in the
amount of $238.50, and authorize Mr. Teague to proceed with
efforts to seek reimbursement from Mr. Motwani for the full
amount; and Mr. Custer seconded the motion.
There being no further discussion,
On VOICE vote with Mr. Lambert, Mrs. Dillon and Mr. Custer
voting aye; and Mr. Ziko and Mr. Bissell voting nay, the prior
motion was approved.
• Mr. Teague addressed questions on the financials at the last Board meeting.
➢ W-12 was omitted.
➢ Footnote 5 was not actually a footnote, but a negative dollar amount.
The record reflects the Board recessed for approximately 10 minutes.
SEVENTH ORDER OF BUSINESS Field Manager's Report
Mr. Underwood presented the September 2010 Operations Report for discussion; a copy
of which is attached hereto and made part of the public record.
Wednesday, 10/6/10 @ 8:47 a.m. 15
September 17, 2010 Port of the Islands C.I.D.
• The DEP conducted an inspection of the wastewater facilities on August 27, 2010.
➢ The inspector indicated the facility has the best effluent in the county.
• A lot more water has been coming into the wastewater treatment plant as a result
of the recent heavy rains.
➢ There may be some infiltration, but it is not significant.
Mr. Underwood presented Work Authorization No. 40565 to provide MBR flow meter
surge protection in the amount of$4,135; a copy of which is attached hereto and made part of the
public record.
• Two flow meters went out during some lightning storms; and each meter cost
$1,400 to repair.
• There was no surge protection.
• There is surge protection on the power coming from the power company, but not
on the instrumentation lines.
• The CID paid insurance for this, but the deductible has to be paid.
• The amount of$994 represents Mr. Migdal's labor and mark-up costs.
• This work needs to be done as quickly as possible.
• Mr. Teague is concerned that this is the first time he is seeing this work order.
• There are four meters, which require eight surge protectors.
• Mr. Benson believes the price is reasonable.
• The actual flow meters were already replaced by Severn Trent Services.
There being no further discussion,
On MOTION by Mr. Ziko seconded by Mrs. Dillon with all in
favor, Work Authorization No. 40565 to furnish and install surge
protection on the four MBR flow meters in the amount of $4,134
was approved.
Mr. Underwood discussed a paint quote.
• He received a quote from the same company which is taking care of everything
else.
• All painting on the monuments at the entrance to Newport Drive will cost $3,003;
of which the hotel has agreed to pay one-third.
Wednesday, 10/6/10 @ 8:47 a.m. 16
September 17, 2010 Port of the Islands C.I.D.
• The roof tiles are dirty and can be pressure-washed for an additional $300.
• No action from the Board is required since the hotel's agreement to pay keeps the
project within the budget.
The Board addressed miscellaneous issues with Mr. Underwood.
• Mrs. Dillon wants to know the status of purchase of Boil Water Notice signs.
> Mr. Underwood is in the process of finding a new sign company, as the
one he usually uses is no longer in business.
EIGHTH ORDER OF BUSINESS Attorney's Report
A. Discussion of Bankrupt Properties and the Impact on the CID
• A new attorney is handling business on behalf of the hotel, but has not been
approved by the court to take over the representation.
➢ Once he is approved, Mr. Cox believes he is going to file an adversarial
claim against the CID.
➢ Mr. Cox received a telephone call last Friday informing him that the
hearing to approve this attorney will be held on Tuesday.
> If this is done, Mr. Cox will file a Notice of Appearance as well as a
Motion to Dismiss based on the ultimate ruling in the case.
• The Board is in favor of Mr. Cox moving forward in this regard.
• The bankruptcy was filed a few months ago.
• Mr. Cox is not concerned there is going to be an issue, but the entire process may
take more time.
B. Update on CID Logo Registration
• Mr. Cox modified the application to address the deficiencies from the county.
• Mr. Cox is going to confer with Mr. Teague to get this done, since he was
successful in doing so with another District.
• The CID is not incurring any expense to get this issue resolved.
Mr. Cox discussed the possibility of the CID associating its deferred assessment ERCs to
one of the undeveloped properties.
• Mr. Cox met with Ms. Ellis, who prepared a spreadsheet of the history of the
assessments between the two parcels.
• The Board proceeded to discuss this at length.
Wednesday, 10/6/10 @ 8:47 a.m. 17
September 17, 2010 Port of the Islands C.I.D.
• The total that is owed for the 17 ERCs is $128,666.
• Each ERC is valued at approximately $6,053.
• The total amount to transfer the ERCs is approximately $138,000.
• The value of the ERCs will increase each year by the amount which is levied.
• The transfer will have to be approved by the Board.
• Ms. Ellis keeps the spreadsheet updated on an annual basis.
• Mr. Cox approached the hotel staff to let them know these are available for sale.
Mr. Cox discussed the petition to rename the District from CID to CDD.
• Mr. Cox will try to initiate this at the end of the month.
• He will have to attend a County Commission meeting to request it.
Mrs. Dillon asked for an explanation of the e-mail regarding oil and gas rates in Collier
County.
• The notice was published in the Naples Daily News and comes out every seven
years.
• This refers to the county's control over all or some portion of the oil and gas
mineral rights underlying certain properties.
• These rights can be sold to the property owner.
• The CID is off limits to offshore drilling because it is situated within one mile of
an outstanding Florida waterway or tributary.
Mrs. Dillon wants to know the status of the Gun Club Agreement.
• It is done and will be implemented.
• They are waiting for the rainy season to end before commencing construction.
NINTH ORDER OF BUSINESS Engineer's Report
A. Update on New Water Treatment Plant
• Mr. Benson distributed documents to the Board.
• The plans must be developed to this stage of detail in order to submit the
application to DEP for the construction permit.
➢ They are in the process of completing the application and they requested
the application fee check from Severn Trent Services be sent directly to
DEP.
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September 17, 2010 Port of the Islands C.I.D.
• A cost estimate was put together based on the plans.
• They have a contract with ITT Water for most of the treatment equipment.
• The detailed shop drawings are being reviewed.
• The construction stage comprises the following:
➢ Commencement of construction of the building;
➢ Yard piping;
➢ Site work;
➢ Internal architectural work;
➢ Electrical work
• A series of internal review meetings have been conducted among the team,
including engineers, architects, and operations personnel from Severn Trent
including Mr. Migdal, Mr. Underwood and Mr. Dick.
• They are approximately 30 days behind schedule.
• Mr. Benson discussed permit issues.
➢ There is an overall plan for water use which provided SFWMD with
assurances of use of reclaimed water.
o Mr. Benson discussed the technicalities as to how the water will be
used at the new plant which is consistent with DEP standards.
o The DEP is not going to require an industrial wastewater permit.
o This must be acknowledged in the wastewater treatment plant
permit and is being processed as such.
➢ A Hydraulic Gradient Flow Directionality Report comprising two years of
data must be provided according to the District's DEP operations permit,
which Mr. Benson explained in detail.
o Mr. Benson contacted RMA, which is the Geologist they work
with.
o POI has used them in the past.
o Mr. Benson proposes the District enter into this agreement.
o It is under the bidding limits.
o The bid is $9,695.
Wednesday, 10/6/10 @ 8:47 a.m. 19
September 17, 2010 Port of the Islands C.I.D.
Mrs. Dillon MOVED to accept the bid of$9,695 from RMA to do
a Hydrological Study of the groundwater as required for issuance
of the wastewater treatment plant permit; and Mr. Ziko seconded
the motion.
➢ Drilling of the wells is not included.
➢ The bid includes the following:
o Coordination;
o Activities;
o Data review and analysis;
o Preparation of groundwater level and flow direction maps;
o Computer impact modeling;
o Report preparation;
o Responses to applicable FDEP requests for additional information
➢ This report will recommend the appropriate locations for the wells.
There being no further discussion,
On VOICE vote with all in favor, the prior motion was approved.
• Mrs. Dillon asked Mr. Benson to do an update on the new water plant and send to
Mr. Pepin for posting on the website.
• Mrs. Dillon asked Mr. Benson whether or not he spoke to Orchid Cove regarding
the irrigation on the conservation side.
➢ Mr. Benson confirmed this belongs to Orchid Cove and is their
responsibility.
TENTH ORDER OF BUSINESS Supervisors' Requests
• Mr. Ziko congratulated Mr. Underwood on the wonderful job he is doing on the
mosquito control.
ELEVENTH ORDER OF BUSINESS Audience Comments
• Ms. Kungle discussed delinquent water bill notifications.
➢ She requested that the title company be directed to prepare an estoppel
letter when a property is being sold.
Wednesday, 10/6/10 @ 8:47 a.m. 20
September 17, 2010 Port of the Islands C.I.D.
➢ The Board and Mr. Cox are in favor of this.
• Ms. Kungle discussed the meeting room.
➢ A new person is handling this and may not be aware the CID has priority
in this regard.
➢ Mr. Teague will speak to the person.
• Ms. Kungle wants to know if there is an aquifer under the Gun Club; to which Mr.
Benson provided an explanation.
➢ The groundwater is salty.
➢ There was no weir when the canal was originally dug.
➢ The area became contaminated with saltwater.
➢ Picayune Grand restoration work will not affect this.
• Fees are not increased for frequently delinquent users.
TWELFTH ORDER OF BUSINESS Approval of August 31, 2010 Financial
Statements and Check Register
Mr. Teague presented the August 31, 2010 Financial Statements and Check Register for
the Board's review and approval; copies of which are attached hereto and made part of the public
record.
• On Page 27, the grand total of$54,900.21 was brought down at the bottom.
There being no further discussion,
On MOTION by Mr. Bissell seconded by Mr. Ziko with all in
favor, the August 31, 2010 Financial Statements and Check
Register were approved.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Bissell seconded by Mrs. Dillon with all in
favor, the meeting was adjourned at 1:35 p.m.
11140‘
Calvin Teague • e ambert
Secretary Chairman
Wednesday, 10/6/10 @ 8:47 a.m. 21