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Agenda 06/18/2010
AGENDA Port of the Islands Community Improvement District Friday Egret Room June 18, 2010 2500 Tamiami Trail 10:00 a.m. Naples, Florida 1. Roll Call 2. Approval of Minutes of the May 21, 2010 Meeting 3. Audience Comments 4. Old Business 5. New Business 6. District Manager's Report A. Questions and Comments on Proposed Fiscal Year 2011 Budget B. Discussion of Hurricane Preparation 7. Field Manager's Report 8. Attorney's Report A. Update on CID Logo Registration B. Update on Orchid Cove Utility Dedication C. Discussion of Bond Validation 9. Engineer's Report A. Update on New Water Treatment Plant B. Update on Parkson Issues in Plant Operations C. Update on Retention Basin 10. Supervisors' Requests 11. Audience Comments 12. Approval of May 31, 2010 Financial Statements and Check Register 13. Adjournment Naples Daily News Naples, FL 34102 Affidavit of Publication Naples Daily News PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 • REFERENCE: 010948 JANICE SWADE FOR STE 59590054 NOTICE OF MEETINGSPO State of Florida " `a•� „ s County of Collier z,#t aY , ,. fi Before the undersigned authority personall rtie �t "1,- a .,, Y Qhe its � a 'Oil 41 appeared Phil Lewis, who on oath says that he rv�i �.� 44;a1 serves as the Editor and Vice President of the 'j�� " �5'°` �' a7 �kLU.� AS �P iJ,ik 24 ��K ,�' 2i1!, '. Naples Daily News, a daily newspaper published at . Naples, in Collier County, Florida: that the jgi�a° z °e� t i.< 1,a eQcerr� r8 y attached copy of advertising was published in said k1 rh , ;° a � newspaper on dates listed. � J F f .� Affiant further says that the said Naples Daily . 6.a4', ,, News is a newspaper published at Naples, in said :l8 °gi-R r#� Collier County, Florida, and that the said '4'A40 t" newspaper has heretofore been continuously e e eet) rs s , �.. e published in said Collier County, Florida, each �ti day and has been entered as second class mail A .yanf • matter at the post office in Naples, in said € ,r.r r tt b Collier County, Florida, for a period of 1 year � next preceding the first publication of they r ter attached copy of advertisement; and affiant �-r : further says that he has neither paid nor ' a �3145� promised any person, firm or corporation any t z discount, rebate, commission or refund for the �T - " '�` £ purpose of securing this advertisement for Fa publication in the said newspaper. F t. R. Tie:: PUBLISHED ON: 09/24 09/24 AD SPACE: 51 LINE FILED ON: 09/24/09 l Signature of Affiant �J� t Sworn to and Subscribed beforeme this aG+� day of Se fkey~b 20(jq Personally known by me Y' M - - - - ��,,RVP4 ' ;�o���►�eN KAROL E KANGAS .', n Notary Public-State of Florida sN. �' 3 My Comm.Expires Jul 29,2013 OF'„d;:�' Commission#DO 912237 w cJ Port of the Islands CID Operating and Debt Service Budget Fiscal Year 2011 (Modified Tentative Budget) 6/8/2010 Port of the Islands CID TABLE OF CONTENTS General Fund Budget Summary of Revenue &Expenditures Page 1 - 2 Allocation of Reserves -Exhibit"A" Page 3 Narrative -Administrative and Maintenance Page 4-8 Enterprise Fund Budget Summary of Revenue &Expenditures Page 9 - 11 Allocation of Reserves -Exhibit"B" Page 12 Narrative -Administrative and Maintenance Page 13 - 18 Assessment Summary Page 19 O 0 0 ' O h . In 0 0 0 ' O 0 0 0 0 00 Ul .-I p a 0 Cr,..-4 O M O 0 0 M In O N 0 N O 0 O O C- 0 0 0 0 In h co N) {{j �. 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K ds c y 0 44 W C7 O. `Yn `� C c 0 a 1011 .. ro U m 0 I--t o A ¢ y ,p7C rn u7CI to f �' 1O $ G E a' Z to O v ill M N 73 b = -0 = ¢gg g � cg t am a . Ep . c L Lr a, a m co 4 ill 0 .0 h Z0 a ZLI. O u. o F 0 I- z U. o ra ci A 0 r D a v Port of the Islands CID Exhibit "A" Allocation of Reserves - General Fund Estimated Funds Available Beginning Fund Balance - Fiscal Year 2011 853,627 Net Change in Fund Balance - Fiscal Year 2011 - Reserves - Fiscal Year 2011 Additions - Total Estimated Funds Available-9/30/2011 853,627 Allocation of Funds Available (1) Operating Reserve- First Quarter Operating Capital 104,757 Total Allocation of Funds 104,757 Total Undesignated Cash 748,870 Notes (1) Represents approximately 3 months of operating expenditures. This calculation is provided for Informational purposes only as the board does not intend to assign this amount at this time. Prepared by: Report Date:6/8/2010 Severn Trent Management Services Page 3 Port of the Islands Community Improvement District General Fund Budget Narrative Fiscal Year 2011 Page 4 Port of the Islands Community Improvement District BUDGET NARRATIVE GENERAL FUND REVENUES J Interest Income—Investments The District earns interest on available operating funds. Due to economic conditions, this has been conservatively estimated as 0.25%of assessments. Special Assessments—On Roll The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments—Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES—ADMINISTRATIVE P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Page 5 Port of the Islands Community Improvement District BUDGET NARRATIVE GENERAL FUND Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2011 budget for collection costs was based on 1.5%of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Communication-Telephone Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Rentals—Meeting Room The District is charged $100 per occurrence for the use of the meeting room at which the District's meetings are held. This fee will be split evenly with the Water&Sewer Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2011 budget includes an estimated 10%increase of the actual FY 2010 premium. FY2011: General Liability $5,687 Property $11,194 Total $16,881 This expense is split evenly with the Water&Sewer Fund($16,881/2 =$8,440). Page 6 Port of the Islands Community Improvement District BUDGET NARRATIVE GENERAL FUND Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board will advertise for their meetings annually. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel,forms, supplies, data processing,computer equipment,postage,and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The FY2011 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Community Affairs. EXPENDITURES—FIELD Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as 'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of $7,042 ($7,042 x 12 months =$84,504/year). The remainder of the budgeted expenditures is to cover any incidental landscape expenditures that the district may incur. Page 7 Port of the Islands Community Improvement District BUDGET NARRATIVE GENERAL FUND Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement This line item includes costs associated with sludge removal, hauling, environmental monitoring and various repair and maintenance costs in excess of the amount included in the contracted with Severn Trent. Additionally, various repair and maintenance costs incurred as needed. These costs will be split with the water and sewer fund based on the percent budgeted for each fund. R&M-Roads&Alleyways Expenses incurred while maintaining District roadways. Capital Outlay Monies spent on capital improvement projects as identified by the board. Page 8 V. O O 0 ' ' ' 0 ' .1 ' 00 O 0O ' pp 00 to co In O O 0 ' P O O N 0 ' N O O O N O V. 0 M O O N. 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W '^ a E: o Q d E Z £ ,y, n n n a ui _ D 0W, w o S. f f 0 o r- w m d a 'S oc g cl f E c9 u 0 u a Fy- a a 0 oa O O to 0 O F ,%o O ti 0 0 0 a cat' ® « § - } CO0w a tvl m I- 2 § � # a. / en Co - } en 2 � H ui ° mrkk N \§ ,. 2 _ a 0 ' ) ' / ' co § zm R to UiVa§ d VI \ � \ \ al CV \ \ § 9. N rn VI- § CI \ E § % 2 m § 2 f Rco � a < « . in {\kEIS \ \ \ k ~MI \ \ A w§ N | 2 k 2 � t Co.- VII ( U. « la a 2 o a A § , , co \ ILL \ E k \ VI co co \ } CL 1:3. ( � in k ° a § \ \ „ \. 3 g § � L _ Z / - tu re -a 0 I.) 0 E. § q 0 41 a z { \ f 2 / § N § ) ) ) tl k k z f ® ® § IV IL { \ \ 0 Z zco CZ k } � k ( ° 6 2 ° \ / Port of the Islands Community Improvement District Exhibit "B" Allocation of Reserves - Water and Sewer Fund Estimated Funds Available Beginning Fund Balance- Fiscal Year 2011 10,856,239 (1) Less: Restricted Assets(Net) (6,723,438) Net Change In Fund Balance - Fiscal Year 2011 (3,172,925) Reserves - Fiscal Year 2011 Additions 25,000 Total Estimated Funds Available- 9/30/2011 984,876 Allocation of Funds Available (2) Operating Reserve-First Quarter Operating Capital 333,077 Total Allocation of Funds 333,077 Total Undesignated Cash 651,799 Notes (1) Capital assets (2) Represents approximately 3 months of operating expenditures(not including capital). This calculation has been provided for informational purposes only. Prepared by: Report Date:6/8/2010 Severn Trent Management Services Page 12 Port of the Islands Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2011 Page 13 Port of the Islands Community Improvement District BUDGET NARRATIVE WATER AND SEWER FUND REVENUES Interest Income—Investments The District earns interest on available operating funds. Due to economic conditions,this has been conservatively estimated as 0.25%of assessments. Water Revenue Based on prior year's budget and water consumption. Sewer Revenue Based on prior year's budget and waste water consumption. Irrigation Fees Based on prior year's budget and irrigation water consumption. Special Assessment-On Roll Developed and undeveloped property is assessed annually for the number of equivalent residential connections of reserved capacity based on the District's adopted rates. Special Assessments—Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES—ADMINISTRATIVE P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Page 14 Port of the Islands Community Improvement District BUDGET NARRATIVE WATER AND SEWER FUND Manager. The fees will be split with the General Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2011 budget for collection costs was based on 1.5%of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Professional Services-Utility Billing The District sends invoices to customers for use of the utility system. This billing service, provided by Severn Trent Services, Inc., includes calculating, printing and mailing of utility bills, posting and depositing cash receipts,customer service and other related services. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split with the General Fund based on the percent budgeted for each fund. Communication-Telephone Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals—Meeting Room The District is charged$100 per occurrence for the use of the meeting room at which the district's meetings are held. This fee will be split evenly with the General Fund. Page 15 Port of the Islands Community Improvement District BUDGET NARRATIVE WATER AND SEWER FUND Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2011 budget includes an estimated 10%increase of the actual FY 2010 premium. FY 2011: General Liability $5,687 Property $11,194 Total $16,881 This expense is split evenly with the General Fund ($16,881/2=$8,440). Printing and Binding Copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel,forms, supplies,data processing,computer equipment,postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The FY2011 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. EXPENDITURES— FIELD Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of Page 16 Port of the Islands Community Improvement District BUDGET NARRATIVE WATER AND SEWER FUND R&M costs. Costs above the specified amount are recorded as 'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $3,180 Century Link Plant Fax Line (239-642-9392) 504 Sprint Automated svc to notify Bob of power failures 84 Total $3,768 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant. The estimated cost is based on prior year's average monthly electric bills. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Gays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M—Water Repair and maintenance costs associated with the water plant. R&M—Waste Water Repair and maintenance costs associated with the waste water plant. Miscellaneous-Licenses & Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants. Capital Reserves Funds set aside for future capital improvement projects including MBR membrane module replacement. Page 17 Port of the Islands Community Improvement District BUDGET NARRATIVE WATER AND SEWER FUND Capital Outlay—Water Funds spent on capital improvement projects for the water plant. • W-14A$2,766,000 CONSTRUCTION OF NEW WATER TREATMENT PLANT • W-14B$275,000 INSPECTION OF NEW WATER TREATMENT PLANT • W-15 $7,000 NEW WATER METER REPLACEMENT PROGRAM TO INCLUDE BACKFLOW PREVENTION: o This includes $7,000/yr. for water meter replacement (100 per year for 6 years). • W-19 $20,000 SURVEILLANCE MONITORING • W-20 $15,000 SPARE PARTS o Spare parts and backup equipment likely to be needed for replacement • W-21 $11,670 MISC. EQUIPMENT REPLACEMENT • W-22 $8,000 FIRE HYDRANT REPAIR AND REPLACEMENT o Budget for one fire hydrant per year for the next five years. Capital Outlay—Waste Water Funds spent on capital improvement projects for the waste water plant. • WW-23$30,796 SCADA AND CONTROL PANEL FOR LIFT STATIONS Page 18 Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2010-2011 Product Maint.ERC Maint/ERC W/S ERC W/S Standby W/S Capital Total per Type Allocation $400 Allocation $1,124 Product $413 $711 Hotel Room 1.00 $400 0.60 $248 $427 $1,074 Condo Unit 1.00 $400 0.80 $330 $569 $1,299 Single Family 1.00 $400 1.00 $413 $711 $1,524 Comparison FY 2010 to FY 2011 Product Total Total Increase Type FY 2011 FY 2010 (Decrease) Change Hotel Room $1,074 $1,074 ($0) 0% Condo Unit $1,299 $1,299 ($0) 0% Single Family $1,524 $1,524 $0 0% Page 19 Report Date:6/8/2010 rrint rage i of z From: Teague, Calvin(CTeague@severntrentms.com) To: calteague@yahoo.com; Date: Fri, June 18, 2010 8:12:40 AM Cc: Subject: FW: How are we going to handle properties if the tax certificate is not sold? Calvin Teague District Manager Severn Trent Services Management Services- Florida M: (239) 223-4437 T: (239) 245-7118 ext.301 F: (239)245-7120 E: cteague@severntrentms.com From: Randel, Helena Sent: Thursday, June 17, 2010 9:33 AM To: Teague, Calvin; Ellis, Karen Subject: RE: How are we going to handle properties if the tax certificate is not sold? The district should receive a check in the amount of$58,126,07 for certificates sold at the tax sale within the next week. The last time I spoke to them, the tax collector's office was unable to provide a detail list of parcels going in bankruptcy. Karen, Does this sound right? Does the tax collector's office have an obligation to provide this information to us? I've left a message with Shirley Watral in their IT department to see what she can do. Her subordinate was unaware of any report that could generate this information for us. I will advise of her response upon receipt. Based on the information available, we estimate they will confirm -$150K going in bankruptcy/not sold. From: Teague, Calvin Sent: Thursday, June 17, 2010 8:55 AM To: Randel, Helena ; Ellis, Karen Subject: RE: How are we going to handle properties if the tax certificate is not sold? Do we have any more specific information on this? How much is going in bankruptcy and not being sold? Calvin Teague District Manager Severn Trent Services Management Services- Florida M: (239) 223-4437 T: (239)245-7118 ext.301 F: (239) 245-7120 E: cteague@severntrentms.com From: Randel, Helena Sent:Thursday, June 10, 2010 12:36 PM To: Teague, Calvin; Ellis, Karen Subject: RE: How are we going to handle properties if the tax certificate is not sold? httrr//tic mod) mail vahnn cnm/dr/lanneh9 ax=1 Rr rand=drdAIQt 7rnhritvn 6/1 R/7f11(1 ruin rdgI G tit I've contacted Cindy (Tax Mgr.) at the Collier County Tax Collector's office. Her staff is unable (or perhaps unwilling due to time constraints)to verify which parcels are in bankruptcy proceedings but she was fairly certain the larger hotel parcel(s)were. Parcels that are involved bankruptcy are not issued a tax certificate number and are not eligible to be sold at tax sale. She was able to confirm that only one parcel (not in bankruptcy)was not sold at the tax sale. This parcel is #68300001204 $88 owned by POI Dev, Inc. (Cays Ph. 2). They expect to make a distribution to the district on or around June 21st for those parcels that sold at the tax sale. From: Teague, Calvin Sent: Wednesday, June 09, 2010 5:02 PM To: Ellis, Karen; Randel, Helena Subject: FW: How are we going to handle properties if the tax certificate is not sold? Ladies can I have one of you help on this? Calvin Teague District Manager Severn Trent Services Management Services- Florida M: (239) 223-4437 T: (239)245-7118 ext. 301 F: (239) 245-7120 E: cteague@severntrentms.com From: Dale Lambert[mailto:dalelambert@embargmaiicom] Sent: Wednesday, June 09, 2010 5:05 PM To: Teague, Calvin Subject: How are we going to handle properties if the tax certificate is not sold? Cal, Will see if Karen can put together a list of properties that the tax certificate did not sell for the meeting June 18th? Apparently Motwani is going to file or has filed bankruptcy at the North Hotel. I believe there are other properties that do not have a tax certificate number. We may want to account for some of this in our budget. At the very least we are not going to collect all funds this year. Thanks Dale Lambert http://us.mg2.mail.yahoo.com/dc/launch?.gx=1&.rand=4d619e2mbdtvp 6/18/2010 runt rage i or i tuoo-sasudsaluggoad,targ @samg LZZT-ILL (6£Z) xe,d £ZZT-17LL (6£Z) auogd From: Teague, Calvin(CTeague@severntrentms.com) To: calteague@yahoo.com; Date: Fri, June 18, 2010 8:11:49 AM Cc: Subject: FW: POI - Parcel in bankruptcy Calvin Teague District Manager Severn Trent Services Management Services- Florida M: (239) 223-4437 T: (239)245-7118 ext.301 F: (239)245-7120 E: cteague@severntrentms.com From: Randel, Helena Sent: Thursday, June 17, 2010 4:12 PM To: Teague, Calvin Cc: Ellis, Karen Subject: POI - Parcel in bankruptcy Please see Shirley's e-mail below and let me know if you require anything further. Thank you. From: Shirley Watral [mailto: SWatral@colliertax.com Sent: Thursday, June 17, 2010 4:09 PM To: Randel, Helena Subject: This parcel is in bankruptcy 1058920500 Port of the Island Hotel Grossx--$135,021.59 Shirley Watral IT Director Collier County Tax Collector 239-252-8714 Under Florida Law,e-mail addresses are public records.if you do not want your email-address released in response to a public records request,do not send electronic mailto this entity.Instead,contact this office by phone or in writing. http://us.mg2.mail.yahoo.com/dc/launch?.gx=1&.rand=4d619e2mbdtvp 6/18/2010 REGION: PROJECT: FACILITY: PAGE: REVISION NO: South East Port of the Islands _ Port of the Islands 1 OF 9 DRAFT MANUAL NAME: DRAFT REVISION DATES: Severn Trent Environmental Services SE Region Procedures Manual DOCUMENT TITLE: INITIAL APPROVAL DATE: Hurricane Emergency Action Plan(EAP) DRAFT DOCUMENT NO: DOCUMENT AUTHOR: APPROVER: SE-H&S-040-Port of the Islands Mike Sheehan Rich Gardner 1) PURPOSE The purpose of this procedure is to help protect our employees during hurricanes. 2) SCOPE This procedure shall apply to all STES sites and employees in the Sarasota Office. 3) DEFINITIONS Hurricane: A meteorological condition which can cause great damage to life and property. Category 1: Winds 74-95 mph, Flooding up to 4-5 feet. Category 2: Winds 96-110 mph, Flooding up to 6-8 feet. Category 3: Winds 111-130 mph, Flooding up to 9-12 feet. Category 4: Winds 131-155 mph, Flooding up to 13-18 feet. Category 5: Winds over 155 mph, Flooding greater than 18 feet. Storm Surge: An increase in sea level height. Storm waters can come ashore several hours before the eye of the storm makes landfall, and can destroy low elevation coastal areas. 4) RESPONSIBILITIES: 4.1 Regional / Senior Area Managers Will review EAP/Hurricane plans and ensure responsibilities are understood. Will coordinate efforts of area/regional staff, and provide status reports. Will issue hurricane evacuation orders in a timely manner. 4.2 Project / Operations Managers Coordinate all emergency activities, and designate a deputy to do so in their absence. Will coordinate efforts to remove, secure, and protect equipment and records at each water or wastewater plant prior to evacuation Will coordinate efforts and provide needed staff to properly restart the facilities. Will assure public health is protected by examination of all affected facilities prior to start-up, & undertake appropriate testing as needed to assure safety of supply. 4.3 Regional Maintenance Managers Will help return facilities to operational service in a safe and timely manner. Will help get lift-stations and generators back to normal operating conditions. 4.4 Regional Environmental Engineer Will provide assistance to area/regional staff, Health Department and DEP. 4.5 Regional Safety Advisor Will provide assistance to area/regional staff, STS H&S Dept. and OSHA; and make advance arrangements with Houston for employees to call in case primary and secondary numbers are not in service 4.6 All Other Personnel Will be called on to help in a variety of areas, as needed. 5) REVIEW This procedure shall be reviewed and revised as necessary when changes occur in the roles and responsibilities of individuals, company policies, or governmental regulations. 6) TRAINING Training will be conducted as soon as this procedure is implemented and during orientation of affected new employees. Managers and supervisors must train their subordinates immediately. 7) PROCEDURE A. All Project Managers will modify the Sarasota Hurricane Action Plan for each of their facilities, by updating the regional contacts and other information contained within. B. All Project Managers will make advance arrangements to house key staff, maintain contact lists, and have the contact lists posted near every telephone. C. All Project Managers will make advance arrangements to secure an elevated or safe alternate location for vehicles and equipment to be evacuated to, if possible. D. All Project Managers must make a list of subordinate personnel, which includes a list of all phone numbers, and locations of possible safe havens (shelters, etc). E. All Project Managers must attach copies of storm surge and evacuation route maps to the back of this SOP. F. Project Managers must train their subordinates on all information listed in Attachment A, and provide a copy of this sop to each employee. G. Project Managers must plan for emergencies and conduct simulated mock drills to prepare for actual conditions. 2 ATTACHMENT A: HURRICANE EMERGENCY ACTION PLAN (EAP) Table Of Contents Introduction STS Emergency Contacts County Shelters, Emergency Contacts, Hotels, & Fuel Sample Emergency Provisions, Suggestions, & Factoids Hurricane Action Plan: Phase 1: Advance Planning and Preparation (Do Now) Phase 2: Hurricane Standby (72 hours) Phase 3: Hurricane Watch (36 hours) Phase 4: Hurricane Warning (24 hours) Phase 5: Mandatory Evacuation (12-16 hours) Phase 6: During &After the Storm Storm Surge Maps (Attach) Evacuation Routes (Attach) INTRODUCTION All employees should plan in advance for the safety of their families and belongings. STS Evacuation Wardens will keep employees informed on when to evacuate (if necessary). Employees who evacuate must call the main office and provide their new contact information. Incident reporting and medical treatment must follow procedures in SE-H&S-001-RI dated 1/30/07. No facility will be used as an evacuation center without authority from the Senior Area Manager. Refer to other SOP's and HSMM materials and for responding to fires, chemical releases,etc. 3 STS EMERGENCY CONTACTS office Executive Team: Rich Gardner,Regional General Manager 941-925-3088 Rita Varona,Assistant Operations Manager 954-603-0039 Bob Dick,Senior Area Manager 239-694-3310 Michael A.Miller,Senior Area Manager 863-496-1776 Jason Dominick,Senior Area Manager 601-278-7330 Bruce White,Regional Maintenance Manager 941-925-3088 Rose Hodza,Human Resources Manager 954-603-0032 Karen Briden,Regional Environmental Engineer 941-925-3088 Mike Sheehan,Regional Safety Advisor 941-925-3088 Regional Support Team: Ann Benjamin,Executive Assistant 941-925-3088 Steve Ragas,Alabama Project Manager 251-457-9786 Pat Walsh,St.Lucie Project Manager N/A Larry Daszynski,Billing Office Manager 941-921-5209 Lance Trafford,Citrus 352-746-2460 Frank Branch,Fort Myers Field Service 239-694-3310 Otis Jiles,Fort Myers Field Service 239-694-3310 _ Mike Durieux,Lehigh Acres 239-368-5297 Christine Domingus,Customer Service Manager 407-677-1111 Priscilla Stonehouse,Accounting 407-677-1111 Regional Contacts: Angie Louchart,Fort Myers 239-694-3310 Lisa Tomasch,Golden Gate 239-455-1583 Angie Solberg,Lehigh Acres 239-368-5297 Maria Vega,Lehigh Acres 239-368-5297 ED METZ,Golden Gate 239-455-4704 Allen Jerrom,Sunrise Meter Reading 954-587-4255 Victor Cozad,Poinciana 863-496-1776 Peter Strimple,Poinciana 863-496-1776 Danny Wilson Mike Durieux,Lehigh Acres 239-368-1615 Maria Rawls,Casselberry 407-677-1111 Roger Mitchell,Celebration 407-566-4132 Maegen Milsop, Poinciana 863-496-1776 Debbie Buckel,Citrus 352-746-2460 Water and Wastewater Operators/Maintenance: Barefoot Bay(Greg Bedell) N/A Dade City WWTP(John Maloy) 352-523-0832 Golden Gate WTP(Ed Metz) 239-455-4704 Golden Gate WTP(Darren Oakes) 239-455-4704 Golden Gate WWTP(Bob Casey) 239-455-3439 Golden Gate(Walter Watson) 239)465-1 i 62 Golden Gate(Oge Zephir) 239)465-1162 Lehigh WTP(Joshua Fruauff) 239-368-1766 Lehigh WWTP(Terry Briggs) 239-368-0538 Poinciana WTP 1,2,3,4,5&6(Louis Garcia) 863.496.1776 Poinciana WWTP1 (David DiBiase) 407-933-2857 4 Poinciana WWTP2(Roland Wakefield) 407-933-0787 Poinciana WWTP3(Shane O'Brien) 863-427-1244 Poinciana WWTPS(Robert Newberry) 863-427-1017 Port of the Islands W&WWTP's(Bert Underwood) 239-642-9219 Riverwood WWTP(Sheryl Nowicki) 941-624-5365 St. Lucie Holiday Pines WTP(WES contractor) 772-462-1165 St. Lucie Holiday Pines WWTP(Bill Parks) St. Lucie No.Hutchinson Island(Paul Denham) 772-462-1155 St.Lucie So.Hutchinson Island(Jim Joy) 772-229-7461 St. Lucie Maintenance(Fernando Martinez) 772-462-1155 St. Lucie Maintenance(Vincent Vignola) 772-462-1165 County Shelters, Emergency Contacts, Hotels & Fuel The Sarasota Office is located at 4837 Swift Road, Suite 100, 34231, 941-925-3088. Two Nearest Hurricane Shelters: Wilkinson Elementary School,(941)361-6477 Gulf Gate Elementary School,(941)361-6499 1.0 miles from office,North on Swift,right on Wilkinson 1.6 miles from office,left on Clark,right on Lockwood Ridge 3400 Wilkinson Road,Sarasota(31 foot elevation) 6500 So Lockwood Ridge Road,Sarasota(21 foot elevation) Florida Dept of Emergency Management Florida State Emergency Operations Center 850-413-9969 800-354-3571 Sarasota County Emergency Operations Center Sarasota County 24-Hour Emergency Info Hotline 941-861-4363 800-342-3557 Florida Highway Patrol (road problems) Insurance Companies 813-632-3557 800-227-8676 OSHA Region IV(Atlanta) OSHA Tampa 404-562-2399 813-626-1177 Workers Compensation Physicians Sarasota Family Medical Walk-In Clinic,941-923-5861,6813 So.Tamiami Trail,South of Stickney(near Red Lobst) Sarasota Memorial Hospital,941-917-9000,1700 So.Tamiami Trail,Sarasota(left from office to 41,then go north) Two Nearest Fuel(Gas Stations): Phillippi Street BP,(941)921-6123 BP(941)929-5350 (2 stations at intersectiton) 1.0 miles from office,left from Proctor onto Tamiami 1.1 miles from office,right from Swift onto Bee Ridge 4949 South Tamiami Trail,Sarasota 2800 Bee Ridge Road,Sarasota Two Nearest Hotels(Sarasota): Holiday Inn,(941)924-4900 Best Western,(941)955-9841 1.7 miles from office,South of Stickney Point 2.7 miles from office,Close to Bahia Vista 6600 South Tamiami Trail,Sarasota 1425 South Tamiami Trail,Sarasota Two Intermediate-Distance Hotels(Sarasota): Comfort Inn at 1-75(941)921-7750 Days Inn at 1-75,(941)921-7812 3.7 miles east of the office,on right side near 1-75 3.7 miles east of the office,on right side near 1-75 5778 Clark Road,Sarasota 5774 Clark Road,Sarasota Two Distant Hotels(Going East from Sarasota): Holiday Inn,(863)231-0200 Best Western,(863)773-0102 South Sarasota,go 49 miles East on Clark Rd(Rt 72) 175 to Bradenton,then 54 miles East on Rt 64 2709 Southeast State Highway 70,Arcadia 2727 US Hwy 17 N Bowling Green,near Zolfo Springs 5 Sample Emergency Provisions Fully Fueled Vehicles,w Emergency Supplies Enough Food and Water for up to 7 Days Fully Charged Cell Phones,and Extra Batteries 1 Gallon of Water per person per day Fully Stocked Freezer/Refrigerator Ready to eat meats,fruits,vegetables First Aid Supplies,Prescription Medications High energy foods:peanut butter,jelly, nuts Whistle and Other Warning Devices Cereal,snacks,trail mix,granola bars Flash Lights,Radios,and Extra Batteries Grill with Propane or Dry Charcoal Cell Phone Battery Charger for Car Portable/Camp Sterno Cooking Stove Matches in Waterproof Containers Enough Clothing&Supplies for up to 7 Days Shut-Off Wrenches,Pliars,&Other Tools Extra shoes,boots,socks,rain gear,blankets Personal Identification,Cash,Coins,Credit Cards Extra Glasses,sunglasses,contact lenses Extra House and Car Keys Toilet Paper,Tooth Paste/Brush,Soap/Shampoo Inventory of Household Goods(video or cd-rom) Insect Repellant,Sun Screen,Lip Balm Spare auto tires,fix-a-flat kits,bicycles Plastic Garbage Bags,Medium Bucket with Lid Phone Numbers for Emergency&Work Contacts Duct Tape,Plastic Sheeting,Manual Can Opener Phone Numbers for Family&Friends Battey Powered Fans and Extra Batteries Fire extinguisher,flares,booster cables Extension cords,rope,lanterns,hand saws,pry bar Camera,film,battery operated alarm clock Foldinit Chairs,cots,hammocks,sleeping bags • Sample Sug es t s ds Turn temperature lower on freezer/refrigerator Hurricanes spin counter-clockwise Place perishables in freezer to extend freshness Hurricanes typically move west/northwest Charge cordless phones,drills,and tools Rains are usually heaviest with slow moving storms Fill bath tub with water(for washing) Rains are heaviest on the right side of the cyclone Fill coolers with ice and food Rains are heaviest 6 hrs before and 6 hrs after landfall Stay away from windows;close interior doors Only 8 of 110 Atlantic storms have been Cat 4-5 Majority of Injuries are due to flying glass/debris About 54%of major FL hurricanes strike in September If home floods,turn off electricity at main breaker Hurricanes can sometimes last up to 28 eight days Brace external doors and board all glass windows The longest Category 5 storm duration is 3 days Consider chilren,elderly,pets and neighbors Tomados are most common in the right front quadrant Store outside furniture,plants,etc indoors Don't walk or drive on roads if you can't see the street Leave/evacuate early to avoid being trapped Water may be energized by live wires you can't see Let others know where you are going Roads may have lots of glass&sharp debris Always look up and down for power line damage Rooms with sliding glass doors can be most dangerous Assume water around you is not safe to drink Stay in a closet,bath room,or interior room Cut wood to size,pre-drill holes,&label pieces Raise items off the floor(bedding,computers,etc) Add wood inside of windows to prevent blowing in Do not use generators if they are wet Buy protective car covers to minimize damage Boil water for 3 minutes to disinfect,then allow to cool 6 Phase 3: Hurricane Watch • About 36 hours before sustained 55mph winds, begin the following: • If winds are much higher than 55 mph, accelerate the activities below: • Prepare facility for possible evacuation and communicate to team members • Maintain contact with senior managers and evacuation officers for planning purposes • Start generator& switch to auxiliary power to prevent equipment shut downs due to power failure • Increase the chlorine feed rate to help disinfect the wastewater at higher flows Water/Wastewater Plants (consider on a case-by-case basis): • Notify Area Operations Manager for pending shut-down • Perform final inspection of plant and surrounding grounds • Vacate plant after approval from Area Operations Manager • WWTP's: Finalize plant shut-down with operations once all lift stations are turned off • WTPs: Remove chlorine regulators from containers and install bonnets • Shut-down all reservoir pumps, if any • Fill ground storage wells, if any Lift Stations: • Depending on the situation (storm strength, size, speed, location) any area issued a mandatory evacuation order, all lift stations will be turned off from the end of the collection system moving towards the plants • After all lift stations are turned off, all plants must be shut down Phase 4: Hurricane Warning • About 24 hours before sustained 55mph winds, evacuate to a safe area Phase 5: Mandatory Evacuation • About 12-16 hours before sustained 55mph winds, remain at a safe area Phase 6: During & After the Storm During the Storm All outside activity should be kept to a minimum. The main danger in high winds is not the wind, but the debris the wind is carrying. Work crews must have an operational radio or phone and should venture out only in pairs. Be extremely cautions of downed power lines, and do not restart generators in wet conditions. Atter the Storm • All employees should call in and report in to the main office as soon as possible • Managers should account for the whereabouts of each employee as soon as possible • Employees should report to an assembly area at the gated entrance area • Take extra safety precautions after returning to the facility • Look-out for fallen power lines and other hazards • Safety inspect all facilities for hazardous conditions • Carefully check the condition of the electrical system • Work crews should carry fire extinguishers • Check and implement plans to clean up and return to normal activity as soon as possible • Carefully reverse the activities listed in Phases 1-5 above 8 SEVERN T R E N T PoA.-, deQ,,waS SERVICES May 2010 Operations Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.247 MG for the month of May, which is an average of 0.072 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.295 MG for the month of May,which is an average of .042 MGD Reuse System Operations and Maintenance The reuse system delivered 8.406 MG,which is an average of 0.271 MGD. Permit Compliance: Water Treatment Plant All permit requirements met Wastewater Treatment Plant All permit requirements met Events Occurring Throughout the Month: • Parkson on-site installing new membranes on Filter 2 • MBR flow meter sent out for repair • Parkson on-site checking membrane feed pressures and cleaning membranes • Reuse system line breaks repaired • SCADA upgrades for MBR/Stella Maris lift station started • Painting of monuments at Cays Drive Severn Trent Services•5726 Corporation Circle,Fort Myers,FL 33905•Tel 239-694-3310 Fax 239-694-5357.www.severntrentservices.com ,* Soto's 1/. 4 >> ; &1741 Lawn Service, Inc. PO. Box 367495 Bonita Springs, FL 34136-7495 June 14, 2010 Bert K. Underwood Port Of The Islands Lead Operator Severn Trent Services 12600 Union Road Naples, Florida 34114 Bert, Please accept this letter as notification that as soon as Soto's Lawn Service has gotten the two areas at the main entrance to Port of The Islands in the condition that both you and I want. Soto's Lawn will continue to maintain this area on Newport Drive. Sincerely, SOTO'S LAWN SERVICE, INC l�o? e tScto Robert Soto Phone:239-354-1080 e-mail: sotolawn@vahoo.com Fax: 239-354-1045 rant rage 1 or z From: Teague, Calvin(CTeague@severntrentms.com) To: calteague@yahoo.com; Date: Fri, June 18, 2010 8:28:48 AM Cc: Subject: FW: Soto Contract POI tc \A. Calvin Teague ((A District Manager ) \ Severn Trent Services ) Management Services- Florida M: (239) 223-4437 T: (239) 245-7118 ext. 301 F: (239) 245-7120 E: cteague@severntrentms.com From: Davis, Paula Sent: Friday, May 28, 2010 2:30 PM To: Teague, Calvin Cc: Ritter, Wendy Subject: RE: Soto Contract POI What I see is that this was a 3 yr contract, form Aug 1, 2006 thru July 31, 2009. The service is still being provided per the contract on a month to month basis. Paula Davis Accounts Payable Manager Severn Trent Services 954-753-5841 ext 3018 From: Teague, Calvin Sent: Friday, May 28, 2010 11:39 AM To: Swade, Janice; 'Underwood, Bet; Ritter, Wendy Cc: Davis, Paula Subject: RE: Soto Contract POI The agreement is doc 44 and it has been renewed every few years. But I believe it is the one were working from. Paula is this the most recent? It is scary if we don't really know? Calvin Teague District Manager Severn Trent Services Management Services - Florida M: (239)223-4437 T: (239) 245-7118 ext. 301 F: (239) 245-7120 E: cteague@severntrentms.com From: Swade, Janice Sent: Friday, May 28, 2010 11:21 AM To: Teague, Calvin; 'Underwood, Bet; Ritter, Wendy Subject: RE: Soto Contract POI http://us.mg2.mail.yahoo.com/dc/launch?.gx=1&.rand=4d619e2mbdtvp 6/18/2010 rant rage z or 2 See notes on agreement list. If you are looking for anything else or if these are not the right documents, this is all I have. Janice Swade District Recording Secretary From:Teague, Calvin Sent: Friday, May 28, 2010 11:08 AM To: 'Underwood, Bert'; Swade, Janice; Ritter, Wendy Subject: RE: Soto Contract POI Janice can you or Wendy send electronically to Bert? Calvin Teague District Manager Severn Trent Services Management Services- Florida M: (239)223-4437 T: (239)245-7118 ext.301 F: (239)245-7120 E: cteague@severntrentms.com From: Underwood, Bert [mailto:bunderwood@stes.com] Sent: Friday, May 28, 2010 10:18 AM To: Teague, Calvin Subject: Soto Contract POI Hey Cal- I can't find the Soto contract and Chuck Custer wanted to take a look at it. Is it possible for me to get a copy of it? Thanks- Bert K. Underwood Port Of The Islands Lead Operator Severn Trent Services 12600 Union Road Naples,Florida 34114 239-289-4829 Fax 239-642-9469 bunderwood@stes.com http://us.mg2.mail.yahoo.com/dc/launch?.gx=1&.rand=4d619e2mbdtvp 6/18/2010 SE V E R N Severn Trent Services 4837 Swift Road, Suite 100 h Sarasota, FL 34231 T R E 1 J T United States SERVICES T: +1 941 925 3088 TF: +1 800 535 6832 F: +1 941 924 7203 www.severntrentservices.com Port of the Islands CID Work Authorization No. 10-04 In accordance with the"Additional Services"provision of the contract between Port of the Islands CID (the"Client)and Severn Trent Environmental Services,Inc. (the"Company,")the Company agrees to perform the following additional services for the client: Location of Work: Entrance to Newport Cay Project Schedule: Four weeks I. DESCRIPTION OF SERVICES: Landscaping changes to the entrance to Newport Cay A. Material by others,tax not included 1.Material($3,155.00) B. Material Markup(10%) $ 315.50 Total Markup and Materials $3,470.50 II. PROJECT COST: The Client agrees to pay the Company for the services provided under this agreement as follows: Item Description Unit Cost or Total Cost Hourly Rate Landscaping for Newport Cay Entrance(Total Markup&Materials) $3,470.50 Total to be billed by Severn Trent Services $ 315.50 Unless stated otherwise above, payments are due in accordance with the standard terms and conditions of this Contract. Agreed to: (please initial) Page 1 of 2 Work Authorization No.(10-04)-(Port of the Islands CID) III. ITEMS TO BE PROVIDED BY THE CLIENT Access to the facility THE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be a part of this Contract. Offered by: Accepted by: Severn Trent Environmental Services,Inc. Port of the Islands CID By: By: ()I(j N)a\i-x-s()\‘;__A' Title: Senior Area Manager Title: aiA \\vL ‘ i Address for Notices: Date: June 17, 2010 Date: Page 2 of 2 ,i.: .' Rya/4 Soto's ST Estimate Lawn Service, Inc. 1 �� nA��Y Date Estimate# P.O. Box 367495 Bonita Springs, FL 34136-7495 6/9/2010 481 Phone 239-354-1080 Fax:239-354-1045 Name/Address Port of the Islands CID Attn: Robert Casey cdd 210 University Drive #702 Coral Springs, FL 33071 Job Location Rep Terms Port of the Islands CID Attn: Robert Casey Terms 15 days cdd 210 University Drive#702 Coral Springs,FL 33071 Description Qty Cost Total Walter Viburnum (3 gallon) price includes installation 100 12.00 1,200.00 Juniper (3 Gallon) 50 12.00 600.00 Firebush (3 Gallon) 40 12.00 480.00 Crown of Thorn (1 gallon) price includes installation.. 50 6.00 300.00 Mulch spread 2" all the way around 10 50.00 500.00 Trimming of Trees 5 15.00 75.00 Accepted by: Date: Total $3,155.00 ALL ESTIMATES MUST BE SIGNED AND RETURNED E-Mail sotolawn@yahoo.com PRIOR TO START OF WORK DEVELOPMENT AGREEMENT This Agreement is between the Port of the Islands Community Improvement District (CID), whose address is do District Offices, 5884 Enterprise Parkway, Ft_ Myers, FL 33905 and LouLand, LLC, a Florida limited liability company(LL), whose address is 256 Benson St., Naples, FL 34113. A. LL is the current owner of a certain parcel of property within the boundaries of the CID and adjacent to property owned by the CID on which the CID operates a waste water treatment facility and potable water production and treatment facility. B. The CID has an easement over 42.4 acres of the property owned by LL for disposal of wastewater effluent to wetlands as permitted by the Florida Department of Environmental Protection (FDEP). C. The CID has recently begun operation of a reuse system for the disposal of wastewater effluent, allowing the existing wetlands disposal system to serve as the backup disposal system required by FDEP instead of the primary disposal system as was previously the case. D. LL would like to implement Best Management Practices for environmental stewardship of Florida Shooting Ranges as published by FDEP which may require the removal or relocation of the existing effluent disposal pipeline. E. FDEP has indicated a willingness to permit(as a minor modification to the existing permit) removal of the existing above ground effluent disposal pipeline in the event the CID provides an effluent storage pond with a minimum storage volume of 600,000 gallons. F. CID is willing to allow LL to remove the existing above ground effluent disposal pipeline in exchange for LL constructing the FDEP required effluent storage pond. G. CID is willing to release the 42.4 acre effluent disposal easement in exchange for an easement to approximately 1.5 to 2.0 acres of property contiguous with the CID property. Subject property will be the site of the proposed effluent storage pond to be constructed by LL. H. LL may need to relocate the Lee County Electrical Co-op(LCEC)power service to the gun club and wishes to be able to have this extended from the LCEC overhead lines along the eastern property line of the CID property. I. LL currently receives potable water supply from an old private water line located on the property of a third party. This water line is in poor condition and is likely to be removed from service by the owner of the property which it crosses. J. CID would prefer that LL install a new potable water service line which will allow abandonment of the old private water line which currently serves the property. NOW THEREFORE, in consideration of the premises and the mutual covenants contained herein, which together are adequate and sufficient consideration for the promises to be kept,the parties agree as follows: 1. LL will provide sufficient property, in the general vicinity of the CID's water and wastewater treatment plant site for construction of an effluent storage pond with a minimum storage volume of 600,000 gallons. LL will construct the earthen structure at their cost and will maintain the pond free of lead shot for use by the CID for storage of reuse water. LL will follow the typical procedures outlined in Best Management Practices for environmental stewardship of Florida Shooting Ranges as published by FDEP for the purposes of maintenance of the pond. CID will be responsible for installation of piping between their facilities and the pond. The CID will provide LL with engineering drawings identifying the dimensions which the pond is to be constructed and will provide the construction surveying and stake-out prior to LL beginning construction. Following completion of construction, CID will survey the completed pond and pipelines and will prepare a legal description for the easement for use of the pond. Legal documents will be prepared and executed by both parties for the relinquishment of the previous effluent disposal easement in exchange for an easement and use agreement for the land which the pond is located along with any other easements which may be necessary to implement the intent of this agreement. Following acceptance of the completed effluent storage pond by the CD, LL will be able to then remove the existing effluent disposal pipeline at their cost. The conditions of this paragraph are contingent upon receipt of permit modifications approved by FDEP and any conditions which said permit modifications may contain. CID will be responsible for making submittals to FDEP (and permit application fees) in support of the permit application for a minor modification which will allow the contemplated construction. Exhibit 1 identifies the intended area for the pond and the property to be transferred to the CID. 2. CID will provide an easement to LCEC for installation of overhead power to the gun club in the general vicinity along the northern property line of the CID property. 3. It is acknowledged that LL has previously provided the CID with the drainage and utility easement between the CD property and the Faka Union Canal. 4. CID will extend the water line from the Water Treatment Plant to a location near the southern extent of the existing berm along the Gun Club road within the utility easement previously granted by LL to the CID. LL will install a new potable water service line from that location. CID will install the service tap on the CID water main. The new water meter and backflow assembly will be installed on LL property as close as practical to the utility easement along the road leading to the Gun Club. The CID will waive the cost for a new meter in exchange for relinquishment and abandonment of the existing water meter and service. 5. LL will complete the pond within 120 days of completion of construction surveying and stake-out. WITNESSES LouLand, LLC, a Florida limited liability company b1/4A),k Sig (lei �`,,,��,,�^pp alesnak, ger 111 Print Name Date: -7/2 0/Zol 0 Signature 1 +.� 7 ot� Print Name STATE OF FLORIDA COUNTY OF COLLIER Acknowledged and subscribed before me on this(9cr'day of , 2010, by Lou Zalesnak, as Manager of LouLand, LLC. He is [i personally known o me or V] produced -7-)c r L as identification. (SEAL) "tY DEBRA 0 GUE � 0 i►A 4!4 4 `t+; Notary Public• s.. - .:r1. e y' J My Comm.Expirei lic� jr� (�, t-}1 �SL Commission#00 883 48 `J l� �;EoF f` Bonded Through National Notary Men. 0 Agreeing to be bound, the parties have executed this Agreement on the date indicated. WITNESSES Port of the Islands Community Improvement Dis ' , indepe nt special district Signature Calvin Tea 1 rict Manager AP f10/0 f i.o/n Date: 7//(2 //, Print Name Si nature Print Name STATE OF FLORIDA COUNTY OF COLLIER Acknowledged and subscribed before me on thiW3 day of f. 2010, b yefre Dale Lambert as chairman of the Port of the Islands Comm • fhement District. He i personallyknown to me orproduced�--� as • Ification. (SEAL) ublic •••9i•fl ,4;Taj#:eifl4WSYfsauIIlIStrl IShhhU.a ANGELA LOUCHART r.`�YP A�i� Comm#DD0831211 Ift,it. Expires 11/4/2012 '�..',p, A„ Florida Notary Assn.,Inc • • • • �aJ Q�lk # J'aJ 1`Y a T ,-t.- • - '•,-, I,.• �y'*1#''#`.. '�• * '*Y ¢ k:f.q 'l 5•1`'‘�A:-•1 �t• 4-'t_. .i) ''4 1'r ...1• • t', ` '� r *. +•� TM. �' , L ' ,`t .F' )'+t• r: •� . zit :•lt .• ��•y •,,, .t , Y t ''� h 9d;. Y Aa� y x+��; �., .Rt• '_�"IT'�' 'a. �i�?+►' + �+ .•:o sSP "o-"' _y�•t • 3 •!"Y+c t� Pf" i •'.., T,h F1 r -'.. t µ 3 S+•'- MM. 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' 1 ' 11A\ '.24,',i'' ' Xltr'-' ,,,,a.'., Mil&f ;1, ., % .r, I, , , tr. , .... •Trf • - .,1,. apt ' _. CON 'EiE aP , .,i(i ��� �� �• xt: •• 1. C a D** .., e 4‘,,,,,,i,. CO •E • Q❑ no aa� — �BII 7arch - .max; ,. COED PAD COVERED PAD jfikt' 7:- r 4,,p.--: 1g, # mac, - till P. i 11 -------•--- --,-,".-*:''-•i"`--'--'•'''',7:4"=•-•:-1'4-0,--g..•4a"t1,41:----1',",-z-...,*-e-•.--:.-i,"•4r'••7.•':.11.;.,".',,ris•f7.'j7•7e;..•u-•.'y'.•',,,:l':-.F'7r.47,,•w:t=7:.:•-.,'!..:i.-7,'1.:''-t4.."4--1-•.":!!'-F '," < ! y 1 • -ylr _ sif••-.14i;tLZ x ____________ „Hi., ... r :- --7.4,74:11117' v '. OS \•\ Port of the Islands Community Improvement District Financial Report May 31, 2010 Prepared by S E V E,RN' TRENT SERVICES. Port of the Islands Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 General Fund Statement of Revenues, Expenditures and Changes in Fund Balance Page 2-3 Trend Report Page 4 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund Balance Page 5-6 Trend Report Page 7 SUPPORTING SCHEDULES Check Register Page 8- 10 Special Assessments-Collection Schedule Page 11 - 12 CIP Status Report Page 13-14 Cash Flow Projections Page 15-16 Cash Flow Projections-5 year Page 17 Monthly Activity Report Page 18-22 Accounts Receivable Ageing Report (90+days outstanding) Page 23-24 Repair and Maintenance Detail Reports Page 25-27 Port of the Islands Community Improvement District Financial Statements (Unaudited) May 31, 2010 PORT OF THE ISLANDS CID STATEMENT OF NET ASSETS MAY 31,2010 GENERAL WATER AND TOTAL SEWER ASSETS $ $ $ CURRENT ASSETS: CASH 297,504 186,453 483,957 ACCOUNTS RECEIVABLE - 21,044 21,044 ASSESSMENTS RECEIVABLE, NET 6,134 16,021 22,155 DUE FROM OTHER FUNDS 36,874 - 36,874 INVESTMENTS: CERTIFICATE OF DEPOSIT-360 DAYS 404,353 - 404,353 MONEY MARKET ACCOUNT 460,102 511,099 971,201 SBA ACCOUNT 905 1,888 2,793 SBA ACCOUNT(RESTRICTED) 20,965 43,729 64,694 SBA RESERVES 747 - 747 SBA RESERVES(RESTRICTED) 2,518 - 2,518 TOTAL CURRENT ASSETS 1,230,102 780,234 2,010,336 NONCURRENT ASSETS: CAPITAL ASSETS: LAND - 90,480 90,480 CONSTRUCTION IN PROGRESS - 1,689,835 1,689,835 IMPROVEMENTS, NET - 4,936,427 4,936,427 EQUIPMENT,NET - 6,696 6,696 TOTAL NONCURRENT ASSETS - 6,723,438 6,723,438 TOTAL ASSETS 1,230,102 7,503,672 8,733,774 LIABILITIES CURRENT LIABILITIES: ACCRUED EXPENSES 11,363 29,327 40,690 DUE TO OTHER FUNDS - 36,874 36,874 ACCRUED TAXES PAYABLE 205 128 333 DEPOSITS - 32,850 32,850 DEFERRED REVENUE 6,134 16,021 22,155 OTHER CURRENT LIABILITIES - 50 50 TOTAL CURRENT LIABILITIES 17,702 115,250 132,952 TOTAL LIABILITIES 17,702 115,250 132,952 NET ASSETS INVESTED IN CAPITAL ASSETS,NET OF RELATED DEBT - 6,723,438 6,723,438 UNRESTRICTED - 664,984 664,984 UNRESERVED/UNDESIGNATED 1,212,400 - 1,212,400 TOTAL NET ASSETS $ 1,212,400 $ 7,388,422 $ 8,600,822 NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS REPORT DATE:6/7/2010 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. 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V' V' V' V V V V' V V'V' ' V' 4 4 4 4 4 4 4 4 _ § / ® / , rl_ _Iti ! k & — J \ 2 i 2 § 8 o / » rra I- / I } I ) k -( k= J \ \ / . a. o0 1 o I co b _0. c Li � 1 _0 | kjk ] } 1f [ � E » E § / G � / _ § = 2 2. 768 « tee ' � # - G a34 I & 0a p \ [ E a) x \ $ . t u_ ) { ( cn 8 ( \< CC i LU / 1 LU I I E g � a \ co co ; ] 0 _ _ O to .0 � 1 CD , _ _ iso- to co E . % E k § ) ) I.i` j 0 tort < t o V . / CL ) ) § § § Port of the Islands Community Improvement District Non Ad Valorem Special Assessments (Summary Schedule-All Funds) For the Fiscal Year Ending September 30,2010 Updated as of 05/31/10 Annual Adopted Gross Amount Difference Gross Amount Amount Budget Levied (Budget/Levied) Collected(YTD) %Collected Outstanding General Fund Tax Collector 444,592 444,597 (5) 385,401 86.69% 59,195 Current Yr.Delinquencies - - - - 0.00% - Prior Yr.Delinquencies - - - - 0.00% 6,134 Other - - - - 0.00% - Subtotal 444,592 444,597 (5) 385,401 86.69% 65,329 Water/Sewer Fund Tax Collector 1,161,060 1,161,059 1 1,006,470 86.69% 154,588 Current Yr.Delinquencies - - - - 0.00% - Prior Yr.Delinquencies - - - - 0.00% 16,021 Other - - - - 0.00% - Subtotal 1,161,060 1,161,059 1 1,006,470 86.69% 170,609 All Fund(s) Tax Collector 1,605,652 1,605,655 (3) 1,391,871 86.69% 213,784 Current Yr.Delinquencies - - - - 0.00% - Prior Yr.Delinquencies - - - - 0.00% 22,155 Other - - - - 0.00% - Total 1,605,652 1,605,655 (3) 1,391,871 86.69% 235,938 Notes 1.) Some parcels have been sold to the county and remain uncollected(FY 2009). 2.) Slight variance between amounts budgeted and amounts levied are attributed to rounding. Report Date:6/7/2010 Prepared by: Page 11 Severn Trent Management Services Port of the Islands Community Improvement District Non Ad Valorem Special Assessments (Collier County-Monthly Collection Distributions) For the Fiscal Year Ending September 30,2010 ALLOCATION Discount/ Gross General Water/Sewer Date Net Amount (Penalties) Commission Amount Fund Fund Received Received Amount Amount Received Assessments Assessments Assessments Levied $1,605,655 $ 444,597 $ 1,161,059 Allocation % 100% 28% 72% 11/12/09 $ 7,300 $ 416 $ 149 $ 7,864 $ 2,178 $ 5,687 11/18/09 $ 79,323 $ 3,372 $ 1,619 $ 84,314 $ 23,346 $ 60,968 12/01/09 214,520 9,120 4,378 228,018 63,137 164,881 12/15/09 414,115 17,415 8,451 439,981 121,828 318,153 01/07/10 40,110 1,297 819 42,225 11,692 30,533 02/03/10 313,401 12,571 6,396 332,368 92,031 240,337 03/03/10 59,480 1,188 1,214 61,882 17,135 44,747 04/06/10 128,783 130 2,628 131,541 36,423 95,118 04/27/10 62,480 (78) 1,275 63,677 17,632 46,045 TOTAL $ 1,319,511 $ 45,431 $ 26,929 $ 1,391,871 $ 385,401 $ 1,006,470 %COLLECTED 86.69% 86.69% 86.69% TOTAL OUTSTANDING $ 213,784 $ 59,195 $ 154,588 Year Parcel ID Description Amount FY 2009 74890000301 POI Development 22,154.91 Total Delinquent Parcels $22,154.91 Report Date:6/7/2010 Prepared by: Page 12 Severn Trent Management Services CO a. rgi o 'J' E8 d V N re, N 8 N N f 3 55 a` a E m a a.qi E Pi m a`m. t a o+ 8 au d 8 8 8 8 o f a.o.o 0 0 8 a 2 a co cnwmm 8 >> yy 4 m mm _ u_ LL LL enw w w www m wenw ww www ww www 69 w • 8. 8 m m 8 8 08 n r n ^ - M w w w w 0 44 w 69 www w w www w w w w w w w NI § §80 , . . 8 80 CC LL ›- Li- LL LL IPIN w w w w w w w w w w w w w w w w w w 69 w w w 0.., . . . 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E` a`V° o LLaa ,cy A £7 £ c y z E as a` `oc 2 c 3 o _ 5,o c ,, E - o co c y E a m h., e ¢ �, 3 p E 2 3_ a s E a .a a E E E E E- 3 m 3 3 t, d and &' cv,�=po � e-- , 0 N T. c C c�c-c c 2 c a t 2se o c o N o o c N U m 33 E a 3--'E' ' /1 E W a c U ± d't 8 .N N C N U N g U N~ Z y �- 9 C c QZ E c c t m('n m u, _ $ z a, o E E o LL 12 6- 3 HE 7 0cpdw3 -.> - -oa rn1= ct=E c¢ d 333i.$cB Eo m a 23 , ¢¢' o2c, W)i ,..,8 2f, 13 E.E dd = vo mg6N EEE5c3 v 4 , 4 w coUin c2 3c' 33a� 3 ,n3 Ernb 333°' mwz mm mmo cvn rc av, . e_ 1 ii BEE IEEE az - g III TL' Port of the Islands Improvement bistrict Cash Flow Projections Genera/Fund 30-Jun 31-Jul 31-Aug 30-Sep 2010 2010 2010 2010 Cash Beginning Balance $759,258 $715,870 $689,406 $662,942 Cash Inflow $59,692 $501 $501 $501 Cash Outflow ($128,386) ($26,965) ($26,965) ($235,058) CD Investment 11/12/09 $0 $0 $0 $0 CD Investment 2/18/10 $0 $0 $0 $0 Add: Due from WS Fund $36,874 $0 $0 $0 Less: Current Liabilities(as of 5/31/10) ($11,568) $0 $0 $0 Total Estimated Cash Balance $715,870 $689,406 $662,942 $428,385 Cash Receipts Special Assessments-Levy $59,191 $0 $0 $0 Special Assessments-Discount $0 $0 $0 $0 Interest $501 $501 $501 $501 Total Cash Inflow $59,692 $501 $501 $501 Operating Expenditures Administrative Supervisors Fees $538 $538 $538 $538 Engineering Fees $2,167 $2,167 $2,167 $2,167 Attorney's Fees $2,310 $2,310 $2,310 $2,310 Annual Audit $0 $0 $0 $0 Management Fees $2,174 $2,174 $2,174 $2,174 Collection Fees&Early Pmt Disc. $12 $0 $0 $8,093 Telephone $10 $10 $10 $10 Postage $167 $167 $167 $167 Room Rentals $50 $50 $50 $50 Printing&Binding $200 $200 $200 $200 Insurance $1,409 $0 $0 $0 Legal Advertising $183 $183 $183 $183 Miscellaneous Services $35 $35 $35 $35 Office Supplies $54 $54 $54 $54 Total Administrative $9,308 $7,887 $7,887 $15,981 Maintenance Contracts-O&M Services $8,313 $8,313 $8,313 $8,313 Landscape Maintenance $7,042 $7,042 $7,042 $7,042 Street Lighting $1,023 $1,023 $1,023 $1,023 R&M-Roads $600 $600 $600 $600 R&M-Renewal&Replacement $1,500 $1,500 $1,500 $1,500 Irrigation $600 $600 $600 $600 CIP* $100,000 $0 $0 $200,000 Total Maintenance $119,078 $19,078 $19,078 $219,078 Total Cash Outflow $128,386 $26,965 $26,965 $235,058 *NOTE: Estimated CIP costs for the anticipated FY 2010 projects are shown quarterly. *NOTE: CD purchased 11/09 matures in 11/10 $155,771 Page 15 *NOTE: CD purchased 2/10 matures in 2/11 $101,323 Port of the Islands Improvement bistrict Cash Flow Projections Water and Sewer Enterprise Fund 30-Jun 31-Jul 31-Aug 30-Sep 2010 2010 2010 2010 Cash Beginning Balance $699,440 $291,185 $265,726 $240,267 Cash Inflow $173,443 $18,853 $18,853 $18,853 Cash Outflow-Expenses ($515,318) ($44,312) ($44,312) ($1,528,891) Less: Due to General Fund ($36,874) $0 $0 $0 Less:Current Liabilities(as of 5/31/10) ($29,505) $0 $0 $0 Total Estimated Cash Balance $291,185 $265,726 $240,267 ($1,269,771) Cash Receipts Special Assessments-Levy $154,590 $0 $0 $0 Special Assessments-Discount $0 $0 $0 $0 Water/Sewer/Irrigation Revenue $18,489 $18,489 $18,489 $18,489 Interest/Miscellaneous $364 $364 $364 $364 Total Cash Inflow $173,443 $18,853 $18,853 $18,853 Operating Expenditures Administrative Supervisors Fees $538 $538 $538 $538 Engineering Fees $2,167 $2,167 $2,167 $2,167 Attorney's Fees $2,325 $2,325 $2,325 $2,325 Annual Audit $0 $0 $0 $0 Management Fees $2,183 $2,183 $2,183 $2,183 Collection Fees&Early Pmt Disc. $3,092 $0 $0 $18,073 Telephone $8 $8 $8 $8 Postage $83 $83 $83 $83 Room Rentals $50 $50 $50 $50 Utility Billing $1,250 $1,250 $1,250 $1,250 Printing&Binding $125 $125 $125 $125 Insurance $1,409 $0 $0 $0 Legal Advertising $136 $136 $136 $136 Miscellaneous Services $76 $76 $76 $76 Office Supplies $63 $63 $63 $63 Total Administrative $13,505 $9,004 $9,004 $27,077 Maintenance Contracts-O&M Services $25,041 $25,041 $25,041 $25,041 Telephone $314 $314 $314 $314 Utilities $6,203 $6,203 $6,203 $6,203 R&M-Water $833 $833 $833 $833 R&M-Wastewater $2,083 $2,083 $2,083 $2,083 R&M-Irrigation $833 $833 $833 $833 Capital Reserve $0 $0 $0 $0 CIP* $466,505 $0 $0 $1466,505 Total Maintenance $501,813 $35,308 $35,308 $1,501,813 Total Cash Outflow $515,318 $44,312 $44,312 $1,528,891 *NOTE: Estimated CIP costs for the anticipated FY 2010 projects are shown quarterly with the exception of the costs for the Page 16 construction of the new water plant which are shown in September. PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT PROJECTIONS GENERAL FUND Adopted Proposed Proposed Proposed Proposed FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Operating Revenues Assessments $426,808 $417,984 $417,984 $417,984 $417,984 Interest/Miscellaneous $12,000 $1,045 $9,352 $4,284 $3,149 Total Operating Revenues $438,808 $419,029 $427,336 $422,268 $421,133 Operating Expenditures Administrative $120,475 $117,881 $121,417 $125,060 $128,812 Maintenance $233,114 $237,329 $244,449 $251,782 $259,336 Total Operating Expenditures $353,589 $355,210 $365,866 $376,842 $388,148 Capital Expenditures CIP Projects' $100,000 $63,818 $175,000 $75,000 $0 Total Capital Expenditures $100,000 $63,818 $175,000 $75,000 $0 Estimated Beginning Cash Balance $950,009 $428,385 $428,386 $314,856 $285,282 Estimated Ending Cash Balance $935,228 $428,386 $314,856 $285,282 $318,267 WATER AND SEWER ENTERPRISE FUND Adopted Proposed Proposed Proposed Proposed FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Operating Revenues Assessments $1,114,618 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Water/Sewer/Irrigation Revenue $200,000 $200,000 $200,000 $200,000 $200,000 Interest/Miscellaneous $5,000 $3,224 $0 $0 $0 Total Operating Revenues $1,319,618 $1,292,848 $1,289,624 $1,289,624 $1,289,624 Operating Expenditures Administrative $156,426 $154,089 $158,712 $163,473 $168,377 Maintenance $467,639 $471,773 $485,926 $500,504 $515,519 Total Operating Expenditures $624,065 $625,862 $644,638 $663,977 $683,896 Capital Expenditures CIP Projects' $931,169 $3,133,466 $60,796 $60,796 $60,796 Total Capital Expenditures $931,169 $3,133,466 $60,796 $60,796 $60,796 Estimated Beginning Cash Balance ($39,557) ($1,269,771) ($2,741,653) ($2,157,462) ($1,592,611) (Estimated Ending Cash Balance ($275,173) ($2,741,653) ($2,157,462) ($1,592,611) ($1,047,680) Page 17 I Lll d'O\ 00001O l- M0100 N HO H 01 NHM u) H coUlH l0 OOO d' d' 01 a1 Ill OO 0 d1O •V l0 N F[,' 0001OA01 H CO NO Ln l0 d' O d1 M H 0 0 d' N Ol N H dI H N q1 Ul In O 0 1--I N 10 M l0 111 Vr N t/r dI N lO N 01 N W H Ur Ur VI- V} VS- -L? a as U M d1 N 0 Ul In g Vr V}VI- H N N CL a Ur Ur Ur A H a x 0 OiU Ec1 000 00000 0 0000 0 00 0 0000 0 M 00000 0 0000 0 0 0 0 H a • • • • H g t/r ill-t?t?L? t/r VI-Vr VI-Lr Vr V}4/r in- H Cif U W Cu 0 0 C4 a • 000 00000 0 0000 0 00 0 0000 0 4 0000•0 0 0• 0• 0• 0 0 00 0• • Ur 4.,,t/} yr • t/r VrUr VI- in. 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N N N N N N N N N N N N N N N N N N N N N N N N N N N N A N U W W 0 O ui v r W Ol U) • U) a) H es 0_ Q 0 N 03 Ul C) H N O Ff,' O Q N H O m H U) O C7 H M W• 0 a 0 N H rS N O N O M 0) H N z W N a' N 0 ul U H O1 01 Cr] al x a, H H r- w m fs U W g m co O U K co co as a N N H • z w mw O cnwu IN WKCOU a1 o W U 01 a1 H H a FC HH • U OHA + a rxaow o v rC wwa k a O NAU 1.4 al H HHH Z No 55 x H aaa 000 U U U U Severn Trent Environmental Services Port of the Islands Repair and Maintenace Budget Applied against budget account,copies of invoices available upon request Cap$15,000.00 fourth year Inv.Date Service Vendor Description Invoice# Invoice$ Month 09/24/09 Water Universal Underground Hydrant Repairs 092409 760.00 October Sewer Nortrax Maintenance 9712599 2,282.99 October 04/15/09 Sewer Ferguson Enterprises Maintenance 1092324 358.40 October 3,401.39 October Total 3,401.39 Grand Total 10/20/2009 Irrigation Superior Power Equipment Maintenance 11838 433.91 November 10/20/2009 Water Superior Power Equipment Battery charger 11839 268.00 November 10/1/2009 Irrigation Earthguard Lake Mgmt Deweed at water plant 3618 100.00 November 11/10/2009 Water AMJ Equipment Maintenance INV9008367 619.00 November 11/5/2009 Water/Sewer ABS Fire Equipment Maintenance 73989 60.00 November 10/23/2009 Sewer Earth Balance Maintenance 33998 1,875.00 November 10/29/2009 Water Avanti Company Water Meters 092684 421.12 November 9/29/2009 Sewer Tractor Supply Ext Cord and Pump Credit Card 121.88 November 9/29/2009 Sewer Shell Oil Fuel for backhoe Credit Card 25.00 November 10/6/2009 Water Ace Hardware Maintenance Credit Card 73.10 November 10/21/2009 Sewer Tractor Supply Maintenance Credit Card 19.06 November 10/21/2009 Water Tractor Supply Maintenance Credit Card 3.18 November 10/21/2009 Irrigation Tractor Supply Maintenance Credit Card 21.19 November • 4,040.44 November Total 7,441.83 Grand Total 11/16/09 Water The Avanti Company AMCO Water Meter 092823 512.26 December 11/30/09 Sewer Earth Balance Maintenance 34110 2,100.00 December 12/07/09 Water/Sewer McCabe's Thermographic Inspection of WWTP,WTP and Wells 1166 800.00 December 11/12/09 Water Home Depot Maintenance Credit Card 69.07 December 11/12/09 Irrigation Home Depot Maintenance Credit Card 26.12 December 11/12/09 Sewer Home Depot Maintenance Credit Card 37.62 December 3,545.07 December Total 10,986.90 Grand Total Sewer Severn Trent Services Modifications to concrete pad for reuse SS 40035 1,595.00 January Water Severn Trent Services Repairs of 2"water main break at 105 Marning Star Cay SS 40234 5,528.41 January Sewer Severn Trent Services Furnished new ABS pump for Hotel lift station SS 40113 4,465.20 January Stella Maris US HLA:Misc Repairs due#2 Pump and bypass Sewer Severn Trent Services pump required to maintain level of wetwell until repairs made SS 40168 4,707.73 January 12/18/09 Water Hach Company Pocket Chlorameter 6534554 421.88 January 12/31/09 Sewer Gulf States,Inc. Repairs to lift station and blower#1 at the MBR 1734 270.00 January 12/31/09 Sewer Gulf States,Inc. Repairs to lift station and blower#1 at the MBR 1734 945.83 January 11/30/09 Sewer Shell Oil Maintenance Credit Card 14.00 January 12/16/09 Water Tractor Supply Sump Pump Credit Card 190.79 January 12/16/09 Sewer Tractor Supply Chain and connections-maintenance Credit Card 69.49 January 18,208.33 January Total 29,195.23 Grand Total 01/20/10 Water Superior Power Equipment Maintenance 12053 326.00 February 10/30/09 Sewer Parkson Corporation Maintenance AR1/1009342 306.12 February Water/Sewer/ 01/08/10 Irrigation Combs Oil Company Deisel Fuel 62432 1,881.88 February 01/21/10 Water The Avanti Company AMCO Water Meter Model C-700 5/8"x 3/4" 100161 1,057.00 February Sewer Earth Balance Maintenance 33619 2,100.00 February 01/14/10 Water Advance Auto Parts Gasket materials Credit Card 12.70 February 01/19/10 Irrigation Tractor Supply Maintenance Credit Card 15.89 February 01/19/10 Sewer Tractor Supply Maintenance Credit Card 57.21 February 01/19/10 Water Tractor Supply Maintenance Credit Card 15.87 February 01/18/10 Sewer USA Bluebook Blower parts Credit Card 349.52 February 01/20/10 Water Performace Truck Tire repair for backhoe Credit Card 174.90 February 6,297.09 February Total 35,492.32 Grand Total Water Severn Trent Services Repaired leaking backflow at 254 Newport Drive SS 40247 302.50 March Sewer Severn Trent Services Stella Maris-Pump repair and installation SS 40300 1,872.62 March Water Severn Trent Services Temporary disable nuisance Win 911 alarms. SS 40331 55.00 March Water Severn Trent Services WTP: Troubleshot and repaired chlorine and pH analyzer. SS 40327 55.00 March Sewer Severn Trent Services US: Installation of backflows-LS#2 in plant,#5,#6,#16&#:SS 39751 412.50 March Water Severn Trent Services Installation of new 3/4"meter at 111 Newport Drive SS 40454 41.25 March 01/29/10 Water USA Bluebook Core Pro Sampler 980638 90.62 March 01/29/10 Sewer USA Bluebook CorePro Sampler 980638 56.82 March 01/14/10 Northern Tool and Equipment Maintenance 21220210 346.03 March 02/19/10 Water Avanti Company AMCO Water Meters 100481 1,503.56 March 02/16/10 Water Avanti Company AMCO Water Meters 100416 1,257.12 March 02/24/10 Water Avanti Company Rubber Washers 100531 7.08 March 03/15/10 Sewer Gulf States,Inc. Maintenance-troubleshooting of lighting 1767 1,929.17 March . 02/25/10 Sewer Mader Electric Maintenance 25399 403.86 March 03/15/10 Water/Sewer Way Too Cool,LLC Maintenance 10003 740.00 March 01/14/10 Sewer Florida Bearings(Weeks) Maintenance Credit Card 379.07 March 02/02/10 Water Tractor Supply(Weeks) Maintenance Credit Card 15.90 March 02/02/10 Irrigation Tractor Supply(Weeks) Maintenance Credit Card 56.50 March 02/02/10 Sewer Tractor Supply(Weeks) Maintenance Credit Card 88.09 March 02/02/10 Sewer Ace Hardware(Weeks) Maintenance Credit Card 34.97 March 9,647.66 March Total 45,139.98 Grand Total 03/23/10 Water/Sewer USA Bluebook Maintenance 113498 265.10 April 03/17/10 Sewer Gulf States Electric Replacement of two starters on MBR skid-maintenance 1770 976.56 April • 03/30/10 Water/Sewer BCI Technologies Setting up network printer 81220 85.00 April 04/01/10 Water/Sewer Superior Power Equipment PM on Generators 12235 1,750.00 April April 2010 3520 Page 25 Severn Trent Environmental Services Port of the Islands Repair and Maintenace Budget Applied against budget account,copies of invoices available upon request Cap$15,000.00 fourth year Inv.Date Service Vendor Description Invoice# Invoice$ Month 03/08/10 Sewer KW Controls,Inc. Maintenance 10-1017 1,000.00 April 04/08/10 Water Grainger Maintenance 9224467895 37.44 April 04/14/10 Water USA Bluebook Maintenance 128671 41.55 April 04/09/10 Water/Sewer/Irrigation Superior Power Equipment Maintenance 12255 96.50 April 04/06/10 Water USA Bluebook Maintenance 122817 159.07 April 02/22/10 Water/Sewer Staples Fax/Printer Credit Card 158.98 April 02/24/10 Water/Sewer Staples Office Desk Credit Card 339.19 April 03/22/10 Sewer Tractor Supply Maintenance Credit Card 20.65 April 4,930.04 April Total 50,070.02 Grand Total April 2010 3520 Page 26 Severn Trent Environmental Services Port of the Islands Process Residue Disposal _ Applied against budget account,copies of invoices available upon request Cap$20,000.00 Inv.Date Vendor Description Invoiceff Invoice$ Month 12/2/2009 Synagro Sludge Hauling/Dewatering 46076 5,000.00 December 5,000.00 December Total 5,000.00 Grand Total 1/14/2010 Karle Trucking Sludge Hauling 2580 3,560.00 February 3,560.00 FebruaryTotal 8,560.00 Grand Total April 2010 3520 Sludge Page 27 .A