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Agenda 08/19/2011 AGENDA Port of the Islands Community Improvement District Friday Orchid Cove Clubhouse August 19, 2011 25005 Peacock Lane 10:00 a.m. Naples, Florida 1. Roll Call 2. Approval of the Minutes of the July 15, 2011 Meeting 3. Audience Comments , • 4. Public Hearing to Adopt the Budget for Fiscal Year 2012 A. Consideration of Resolution 2011-4 Levying the Assessments for Fiscal Year 2012 B. Consideration of Resolution 2011-5 Levying the Assessments for Fiscal Year 2012 5. Old Business A. Review of Landscape Maintenance Performance B. Discussion of 2011 Backflow Preventer Installations C. Presentation and Discussion regarding Mosquito Spraying 6. New Business 7. District Manager's Report A. Meeting Schedule for Fiscal Year 2012 B. Update on Warranty Repairs for Sign 8. Field Manager's Report A. Discussion of Potential Insurance Claim for Loss of Pumps B. Update on Asset Management Issues 9. Attorney's Report A. Update on North Hotel Bankruptcy Proceedings PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Meeting Agenda Friday,August 19,2011 PAGE 2 B. Update on Drainage Swale Agreement on Lot 45 C. Update on Villages of Stella Maris Utility Ownership 10. Engineer's Report A. Update on New Water Treatment Plant 11. Supervisors' Requests 12. Audience Comments 13. Approval of July 31, 2011 Financial Statements and Check Register 14. Adjournment Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News + PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 010948 JANICE SWADE 59648570 REVISED NOTICE OF ME State of Florida Counties of Collier and Lee Before the undersigned authority, personally appeared Kim Pokarney, who on oath says that she serves as the AccountingManager, of the - i g r REVISED NOTICE OF MEETINGS xs �� ,��� .- Daily News, a daily newspaper published a „�. $-, PORT OF THE ISLANDS r# , �. ,i.d COMMUNITY IMPROVEMENT DISTRICT : �+ in Collier County, Florida: distributed i rs, t� u. the Board'of Supervisors of the Port of the Islands Community Improvement Da- and Lee counties of Florida; that the att ' trict will hold their remaining meetings for Fiscal Year 2011 at the Orchid Cove Clubhouse;25005 Peacock Lane; Naples, Florida on the third Friday of each month copy of advertising was published in said atto00am asfollows newspaper On dates listed. % 20 215,2011 ' t May 20 i1 1, tr f =Junet.2011 Affiant further says that the said Naple� ! - luy,5,2o,1 u u9 News is a newspaper published at Naples, i; Aeptestm 1he,r 16,201,2011' ' Collier County, Florida, and that the said There may be occasions when one or more Supervisors will be participating by newspaper has heretofore been continuously , teleph°ne. ; y Any person requiring speciat accommodations at•any of these meetings because day and has been entered as second class m of a disability or physical impa'mment should contact the District Office at(954)753 584, t Jeast two(2)calendar days prior to the meeting Each person who decides tor appeal any;action taken at these meetings is‘advised matter at the post office in Naples, in sa that they will need a record of the proceedings and that accordingly;the person Collier Count Florida, or a period of 1 ; may need to'ensure that a verbatim record of the proceedings is made including County, the testimony and evidepce upon which such appeal is to be based next preceding the first publication of th ! calvinTeague attached copy of advertisement; and affian-. Dist- `i`tMa"age` Aoril 1 2011 Nn1845724 further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 04/01 AD SPACE: 46 LINE FILED ON: 04/01/11 Signature of Affiant /{ ... e."4-14-17,..... Sworn to and Subscribed before me this SA-Y. day of (*La20)\ Personally known by me \ \aJvre ( )4 _ .CRY Pv i io+�_ s,- . KAROL E KANGAS 0 r Notary Public•State of Florida b ,�f 1 ,, Ili . My Comm.Expires Jul 29,2013 Q �';F,„t Commission#DD 912237 .0s .o � 411- «r -••••- 1111 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News + PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 010948 JANICE SWADE 59657467 PORT OF THE ISLANDS State of Florida Counties of Collier and Lee Before.' the undersigned authority, er snr, k " Improvement District appeared Kim Pokarney, who on oath says tY' NOTICE OF REGULAR BOARD MEETING AND'NOTICE OF PUBUC HEARING TO RE-CEIVE PUBLIC : serves as the Accounting Manager, of the P' CONSIDER THE MPOSTION OF ON EMAINTE.NAN E FISCAL YEAR 2AND OPERATION 012 PROPOSED FINAL SPECIAL ASSESS MENTS; ADOPTION OF AN ASSESSMENT ROLL; AND PROVIDING, FOR THE LE1lY,. Daily News, a daily newspaper published at I COLLECTION AND ENFORCEMENT OF THE SAME in Collier County, Florida: distributed ii The Board of Supervisors of the Port of the lslndsCommun''rtylmprovementDis ; trio yvi d a Public Hearing on Friday,August 19,2017 at 10 00 a m at the Or , and Lee counties of Florida; that the a.ttc otil " , ubhouse,25005Peacockf.ane,Naples,Florida34114. The Pcirpose of this Hearing is to receive public comment and objections on the' copy of advertising was published in s a 1 d Ft'xscal ar 2012 Proposed Final Budget to consider the adopt�o of anassessment y roll;the imposition of special assessments to fund the pro fbdge4t 106p the,� newspaper on dates listed, lands located within the District; and to provide for the e4y cottectfori,and *cement of,the ndn ad valorem assessments. The Public Hearing is.betifQT i, Affiant further says that the said NaplE. rdi;ctedpi,rsuantto Chapters l90 and,97,Florida Statutes,TThhe District may also fund various facilities through the collection of certain r, News i s a newspaper published at Naples, 1 t fees and charges which are identified within the budget. A copy of the Pr x Final Budget Preliminary Assessment Roll and/or the agenda for the Hearing Collier County, Florida, and that, the saiC be obtained at the Vices of the District Management Company,Severn Trent newspaper has heretofore been continuously ices,hours. 58sa Enterprise Parkway, Fort Myers. Florida 33905, during normal btum hours. The Board will also consider any other business which may properlyy come befog " day and has been entered as second class Tf, it The meeting is open to the public and will be conducted m accordance with matter at the post office in Naples, in sa ppr�ocontin of Floridaoa Lawfoe Community Development Dintthe. :The me.the br continued.to a date,time and place to be specified on the record af.theg, Collier County, Florida, for a period of 1 mg There may be occasions when one or more 5upervisorswiltparticip8tebyte :t phorie. In accordance rah the'provisions of the Americans with Disabilities next preceding the first publication of th' any person requiring special accommodations at this meeting because of a disab ,✓ attached copy of advertisement and affian or physical impairment should contact the District Manager, Mr,Calvin Teague (239)245-7118. If you are hearing or speech impaired, please corrtacf..the Florida:' RelayService.at(800)955-8770 for aid in contacting the District'Office at least two further says that he has neither paid nor (2)dyspriorto the date of the Hearingand meeting. promised any person, firm or corporation a y Eacmatter son heodeattheo appealanydeciswn made persoeB ll d neethrespect to an matter considered at the meeting is advised that person will need a record discount, rebate, commission or refund for of the proceedings and that accordinglgthe Person may need to ensure that a rice batim record of the Proceedings is- made, including the testimony and evidence of securingthis advertisement for upon which such appealistobeba#ed. Calvin Teague purpose District Manager publication in the said newspaper. July 27&Ascent 3 2011 No1907533 l PUBLISHED ON: 07/27 08/03 AD SPACE: 68 LINE FILED ON: 08/03/11 Signature of Affiant /4./LAV]:, _____ + Sworn to and Subscribed before me is 5Ah day of R1A5(tiSir 2011 Personally known by me \40,110.--e f hoicv) iit „-_-.._a 4 a a a ,`,gyp IIiIC •os"V�p19',- KAROt E KANGAS 4 ?r* ,A.° Notary Public-State of Florida 1 ,, Pa= My Comm.Expires Jul 29,2013 0 --•,(6, Qom Commission#DD 912237 RESOLUTION 2011-4 A RESOLUTION OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT RELATING TO THE ANNUAL APPROPRIATIONS OF THE DISTRICT AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011, AND ENDING SEPTEMBER 30, 2012; AND REFERENCING THE MAINTENANCE AND BENEFIT SPECIAL ASSESSMENTS TO BE LEVIED BY THE DISTRICT FOR SAID FISCAL YEAR WHEREAS, the District Manager has, prior to the fifteenth (15th) day in June 2011, submitted to the Board of Supervisors (the "Board") a proposed budget for the next ensuing budget year along with an explanatory and complete financial plan for each fund of the District, pursuant to the provisions of Section 190.008(2)(a), Florida Statutes; and WHEREAS, at least sixty (60) days prior to the adoption of the proposed annual budget and any proposed long-term financial plan or program of the District for future operations (the "Proposed Budget") the District did file a copy of the Proposed Budget with the general purpose local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(b), Florida Statutes; and WHEREAS, on May 20, 2011, the Board set August 19, 2011, as the date for a Public Hearing thereon and caused notice of such Public Hearing to be given by publication pursuant to Section 190.008(2)(a) Florida Statutes; and WHEREAS, Section 190.008(2)(a), Florida Statutes requires that, prior to October 1 of each year, the District Board by passage of the Annual Appropriation Resolution shall adopt a budget for the ensuing Fiscal Year and appropriate such sums of money as the Board deems necessary, based on the advice and report of its consulting engineer, to defray all expenditures of the District during the ensuing Fiscal Year; and WHEREAS, the District Manager has prepared a Proposed Budget on a Cash Flow Budget basis, whereby the budget shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the Fiscal Year; and WHEREAS, Section 190.021, Florida Statutes provides that the Annual Appropriation Resolution shall also fix the Maintenance Special Assessments and Benefit Special Assessments upon each piece of property within the boundaries of the District benefited, specifically and peculiarly, by the maintenance and/or capital improvement programs of the District, such levy representing the amount of District assessments necessary to provide for payment during the ensuing budget year of all properly authorized expenditures to be incurred by the District, including principal and interest of special revenue, capital improvement and/or benefit assessment bonds, in order for the District to exercise its various general and special powers to implement its single and specialized infrastructure provision purpose; and WHEREAS, the Board of Supervisors of the Port of the Islands Community Improvement District finds and determines that the non-ad valorem special assessments it imposes and levies by this Resolution for maintenance on the parcels of property involved will constitute a mechanism by which the property owners lawfully and validly will reimburse the District for those certain special and peculiar benefits the District has determined are received by, and flow to, the parcels of property from the systems, facilities and services being provided, and that the special and peculiar benefits are apportioned in a manner that is fair and reasonable in accordance with applicable assessment methodology and related case law; and WHEREAS, the Chair of the Board of Supervisors may designate the District Manager or other person to certify the non-ad valorem assessment roll to the Tax Collector in and for Collier County political subdivision on compatible electronic medium tied to the property identification number no later than 15 September 2011 so that the Tax Collector may merge that roll with others into the collection roll from which the November tax notice is to be printed and mailed; and WHEREAS, the proceeds from the collections of these imposed and levied non-ad valorem assessments shall be paid to the Port of the Islands Community Improvement District; and WHEREAS, the Tax Collector, under the direct supervision of the Florida Department of Revenue performs the state work in preparing, mailing out, collecting and enforcing against delinquency the non-ad valorem assessments of the District using the Uniform Collection Methodology for non-ad valorem assessments; and WHEREAS, if the Property Appraiser and the Tax Collector have adopted a different technological procedure for certifying and merging the rolls, then that procedure must be worked out and negotiated with Board approval through the auspices of the District Manager before there are any deviations from the provisions of Section 197.3632, Florida Statutes, and Rule 12D-18, Florida Administrative Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT; Section 1. The provisions of the whereas clauses are true and correct and are incorporated herein as dispositive. Section 2. Budget a. That the Board of Supervisors has reviewed the District Manager's Proposed Budget, a copy of which is on file with the Office of the District Treasurer and the Office of the 2 Recording Secretary, and is hereby attached to this Resolution, and hereby approves certain amendments thereto, as shown in Section 3 below. b. That the District Manager's Proposed Budget, as amended by the Board, is adopted hereby in accordance with the provisions of Section 190.008(2)(a), Florida Statutes and incorporated herein by reference; provided, however, that the comparative figures contained in the adopted budget may be revised subsequently as deemed necessary by the District Manager to reflect actual revenues and expenditures for Fiscal Year 2011 and/or revised projections for Fiscal Year 2012. c. That the adopted budget, as amended, shall be maintained in the Office of the District Treasurer and the District Recording Secretary and identified as "The Budget for the Port of the Islands Community Improvement District for the Fiscal Year Ending September 30, 2012, as Adopted by the Board of Supervisors on August 19, 2011." Section 3. Appropriations That there be, and hereby is appropriated out of the revenues of the Port of the Islands Community Improvement District, for the Fiscal Year beginning October 1, 2011, and ending September 30, 2012 the sum of Five Million, Four Hundred Forty Thousand, Five Hundred Thirty-six Dollars ($5,440,536) to be raised by the applicable imposition and levy by the Board of applicable non-ad valorem special assessments and otherwise, which sum is deemed by the Board of Supervisors to be necessary to defray all expenditures of the District during said budget year,to be divided and appropriated in the following fashion: TOTAL GENERAL FUND $ 420,074 ENTERPRISE FUNDS/WATER& SEWER $5,020,462 Total All Funds $5,440,536 Section 4. Supplemental Appropriations The Board may authorize by resolution supplemental appropriations or revenue changes for any lawful purpose from funds on hand or estimated to be received within the Fiscal Year as follows: a. Board may authorize a transfer of the unexpended balance or portion thereof of any appropriation item. b. Board may authorize an appropriation from the unappropriated balance of any fund. c. Board may increase any revenue or income budget account to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance. The District Manager and Treasurer shall have the power within a given fund to authorize the transfer of any unexpended balance of any appropriation item or any portion thereof, provided such transfers do not exceed Ten Thousand Dollars ($10,000) or have the effect of 3 causing more than 10% of the total appropriation of a given program or project to be transferred previously approved transfers included. Such transfer shall not have the effect of causing a more than $10,000 or 10% increase, previously approved transfers included, to the original budget appropriation for the receiving program. Transfers within a program or project may be approved by the applicable Department Director and the District Manager or Treasurer. The District Manager or Treasurer must establish administrative procedures, which require information on the request forms proving that such transfer requests comply with this section. Section 5. Maintenance Special Assessment Levy: Fixed and Referenced and to be Levied by the Board a. That the Fiscal Year 2012 Maintenance Special Assessment Levy (the "assessment levy") for the assessment upon all the property within the boundaries of the District based upon the special and peculiar benefit received and further based upon reasonable and fair apportionment of the special benefit, shall be in accordance with the attached Exhibit A, which levy represents the amount of District assessments necessary to provide for payment during the aforementioned budget year of all properly authorized expenditures to be incurred by the District, including principal and interest of special revenue, capital improvement and/or benefit assessment bonds. Said assessment levy shall be distributed as follows: General Fund 0 &M $ [See Assessment Levy Resolution 2011-5] Debt Service Fund $ [See Assessment Levy Resolution 2011-5] b. The designee of the Chair of the Board of Supervisors of the Port of the Islands Community Improvement District shall be the Manager or the Treasurer of the District designated to certify the non-ad valorem assessment roll to the Tax Collector in and for the Collier County political subdivision, in accordance with applicable provisions of State law (Chapters 170, 190 and 197, Florida Statutes) and applicable rules (Rule 12D-18, Florida Administrative Code) which shall include not only the maintenance special assessment levy but also the total for the debt service levy, as required by and pursuant to law. Introduced, considered favorably, and adopted this 19th day of August, 2011. Port oft slan Co nity Imp nt Di 'fict Richard C. Ziko Chairman Att . Calvin Teag Secretary 4 PORT OF THE ISLANDS Community Improvement District Annual Operating Budget Fiscal Year 2012 Version 4-Modified Tentative Budget (Printed on 8/8/11 12:00 pm) Prepared by: SEVERN TRENT SERVICES PORT OF THE ISLANDS Community Improvement District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances 1-2 Budget Narrative 3-5 Exhibit A-Allocation of Fund Balances 6 Water and Sewer Fund Summary of Revenues,Expenditures and Changes in Fund Balances 7-8 Budget Narrative 9-12 Amortization Schedule 13 Exhibit B-Allocation of Fund Balances 14 SUPPORTING BUDGET SCHEDULES 2011-2012 Non-Ad Valorem Assessment Summary 15 CIP Schedule 16 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2012 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2012 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2009 FY 2010 FY 2011 JUL-2011 SEP-2011 FY 2011 FY 2012 REVENUES Interest-Investments $ 11,804 $ 9,977 $ 1,045 $ 4,911 $ 174 $ 5,085 $ 2,090 Net Incr(Decr)In FMV-Invest (5,786) 6,271 - 2,554 - 2,554 - Interest-Tax Collector 236 1,429 - 115 - 115 - Special Assmnts-Tax Collector 439,607 404,299 435,400 401,873 33,527 435,400 435,400 Special Assmnts-Refund - (13,304) - - - - - Special Assmnts-Delinquent - 3,795 - - - - - Special Assmnts-Discounts (11,417) (12,027) (17,416) (11,157) - (11,157) (17,416) Other Miscellaneous Revenues 2,733 3,277 - 2,383 - 2,383 - TOTAL REVENUES 437,177 403,717 419,029 400,679 33,701 434,380 420,074 EXPENDITURES Administrative P/R-Board of Supervisors 6,300 6,400 7,000 5,000 1,000 6,000 7,000 FICA Taxes 482 490 536 383 77 460 536 ProfServ-Engineering 30,435 16,550 26,000 15,438 4,334 19,772 26,000 ProfServ-Legal Services 17,165 28,890 12,500 25,847 2,084 27,931 12,500 ProfServ-Mgmt Consulting Sery 26,084 26,084 26,867 22,389 4,478 26,867 27,539 ProfServ-Property Appraiser - - 6,531 - 6,531 6,531 6,531 ProfServ-Special Assessment 8,500 8,500 8,755 8,755 - 8,755 8,974 Auditing Services 4,432 4,432 4,000 3,750 - 3,750 3,750 Communication-Telephone 55 69 120 21 20 41 100 Postage and Freight 1,034 1,280 2,000 992 334 1,326 1,500 Rental-Meeting Room - 600 600 275 50 325 300 Insurance-General Liability 10,667 7,979 8,440 7,830 7,830 8,270 Printing and Binding 2,055 1,551 2,400 1,331 400 1,731 2,000 Legal Advertising 2,084 2,475 2,200 166 366 532 2,200 Miscellaneous Services 1,369 293 400 376 100 476 400 Misc-Assessmnt Collection Cost 1,000 1,944 8,708 7,814 - 7,814 8,708 Office Supplies 334 774 650 401 108 509 650 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 112,171 108,486 117,882 100,943 19,882 120,825 117,132 Field Contracts-Mgmt Services 99,641 99,703 102,619 84,402 16,887 101,289 103,821 Contracts-Landscape 94,082 95,953 94,234 80,817 15,706 96,523 79,440 Electricity-Streetlighting 11,979 12,267 12,276 10,797 2,046 12,843 13,000 Utility-Irrigation 6,329 9,248 7,200 6,300 1,200 7,500 7,200 R&M-Renewal and Replacement 26,342 19,567 15,000 16,657 2,500 19,157 20,000 R&M-Roads&Alleyways - - 6,000 - 1,000 1,000 6,000 Capital Outlay - 4,508 63,818 - - - 73,481 Capital Reserve 23,941 - - - - - - Total Field 262,314 241,246 301,147 198,973 39,339 238,312 302,942 TOTAL EXPENDITURES 374,485 349,732 419,029 299,916 59,221 359,137 420,074 Annual Operating Budget Fiscal Year 2012 1 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2012 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2009 FY 2010 FY 2011 JUL-2011 SEP-2011 FY 2011 FY 2012 Excess(deficiency)of revenues Over(under)expenditures 62,692 53,985 - 100,763 (25,520) 75,243 0 OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance - - - - - - 0 TOTAL OTHER SOURCES(USES) - - - - - - 0 Net change in fund balance 62,692 53,985 - 100,763 (25,520) 75,243 0 FUND BALANCE,BEGINNING 983,996 1,046,688 1,100,673 1,100,673 - 1,100,673 1,175,916 FUND BALANCE,ENDING $ 1,046,688 $ 1,100,673 $ 1,100,673 $ 1,201,436 $ (25,520) $ 1,175,916 $ 1,175,916 Annual Operating Budget Fiscal Year 2012 2 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2012 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statues,discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending. The fees for shared general maters only will be split evenly with the Water&Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water & Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2012 budget for collection costs was based on 1.5% of the anticipated assessment collections. Annual Operating and Water/Sewer Budget Fiscal Year 2012 3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2012 EXPENDITURES Administrative (continued) Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Communication-Telephone Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Rentals—Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. This fee will be split evenly with the Water&Sewer Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2012 budget includes an estimated 10%increase of the actual FY 2011 premium. FY 20 12: General Liability $5,815 Property $10,725 Total $16,540 This expense is split evenly with the Water&Sewer Fund ($16,540/2=$8,270). Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board will advertise for their meetings annually. The fees will be split with the Water& Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Annual Operating and Water/Sewer Budget Fiscal Year 2012 4 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2012 EXPENDITURES Administrative(continued) Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2012 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Community Affairs. Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,620 ($79,440/year). The remainder of the budgeted expenditures is to cover any incidental landscape expenditures that the district may incur. Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement Various repair and maintenance costs incurred as needed including but not limited to the entrance, monuments and lighting. R&M-Roads & Alleyways Expenses incurred while maintaining District roadways. Capital Outlay Monies spent on capital improvement projects as identified by the board. Annual Operating and Water/Sewer Budget Fiscal Year 2012 5 PORT OF THE ISLANDS Community Improvement District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2012 $ 1,175,916 Net Change in Fund Balance-Fiscal Year 2012 0 Reserves-Fiscal Year 2012 Additions - Total Funds Available(Estimated)-9/30/2012 1,175,916 ALLOCATION OF AVAILABLE FUNDS Operating Reserve-First Quarter Operating Capital 105,018 (I) Subtotal 105,018 Total Allocation of Available Funds 105,018 Total Unassigned(undesignated)Cash $ 1,070,898 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating Budget Fiscal Year 2012 6 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2012 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2009 FY 2010 FY 2011 JUL-2011 SEP-2011 FY 2011 FY 2012 OPERATING REVENUES Interest-Investments $ 13,026 $ 3,980 $ 3,224 $ 5,311 $ 1,088 $ 6,399 $ 5,448 Water Revenue 40,061 41,656 40,000 37,273 7,455 44,728 40,000 Sewer Revenue 60,269 59,903 60,000 52,678 10,536 63,214 60,000 Irrigation Fees 64,283 102,220 100,000 85,035 17,287 102,322 100,000 Meter Fees 250 - - - - - - Netlncr(Decr)In FMV-Invest (10,775) 11,677 - 4,757 4,757 - Interest-Tax Collector - 3,271 - - - - - Special Assmnts-Tax Collector 1,148,055 1,055,823 1,135,025 1,047,627 87,398 1,135,025 1,135,025 Special Assmnts-Refund - (34,209) - - - - - Special Assmnts-Delinquent - 9,912 - - - - - Special Assmnts-Discounts (29,815) (31,407) (45,401) (29,084) - (29,084) (45,401) Other Miscellaneous Revenues 17,448 11,552 - 16,981 - 16,981 - TOTAL OPERATING REVENUES 1,302,802 1,234,378 1,292,848 1,220,578 123,763 1,344,341 1,295,072 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,300 6,400 7,000 5,000 1,000 6,000 7,000 FICA Taxes 482 490 536 383 77 460 536 ProfServ-Engineering 72,413 25,531 26,000 31,478 4,334 35,812 26,000 ProfServ-Legal Services 17,276 29,076 12,500 25,847 2,084 27,931 12,500 ProfServ-Mgmt Consulting Sery 26,192 26,192 26,978 22,482 4,496 26,978 27,652 ProfServ-Property Appraiser - - 17,025 - 17,025 17,025 17,025 ProfServ-Special Assessment 7,250 7,250 7,468 7,468 - 7,468 7,655 ProfServ-Utility Billing 15,610 15,135 15,435 12,626 2,572 15,198 15,821 Auditing Services 3,568 3,568 4,000 3,750 - 3,750 3,750 Communication-Telephone 31 58 120 20 20 40 100 Postage and Freight 380 634 1,000 461 166 627 1,000 Rental-Meeting Room - 600 600 275 50 325 300 Insurance-General Liability 10,667 7,979 8,440 7,830 - 7,830 8,270 Printing and Binding 1,012 969 1,500 832 250 1,082 1,500 Legal Advertising 1,522 1,841 1,637 123 272 395 1,600 Miscellaneous Services 1,545 810 400 1,111 204 1,315 1,100 Misc-Bad Debt 2,008 _ - Misc-Assessmnt Collection Cost 39,704 37,904 22,701 20,371 - 20,371 22,701 Office Supplies 334 885 750 463 126 589 750 Depreciation Expense 214,576 253,166 - - - - - Total Personnel and Administration 420,870 418,488 154,090 140,520 32,676 173,196 155,259 Water-Sewer Comb Services Unemployment Compensation 239 271 - - - - Contracts-Mgmt Services 300,520 300,698 309,505 253,338 50,661 303,999 311,599 Contracts-Other Services - - - 1,750 - 1,750 2,000 Communication-Teleph-Field 3,730 3,918 3,768 3,315 628 3,943 3,768 Utility -General 82,469 76,559 83,500 67,105 13,916 81,021 80,000 R&M-Renewal and Replacement 173,720 - - - - - - Annual Operating Budget Fiscal Year 2012 7 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2012 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2009 FY 2010 FY 2011 JUL-2011 SEP-2011 FY 2011 FY 2012 R&M-Irrigation - 7,134 10,000 19,189 1,666 20,855 10,000 R&M-Water Plant - 27,693 10,000 15,398 1,666 17,064 10,000 R&M-Waste Water Plant - 39,203 25,000 39,466 4,166 43,632 25,000 Misc-Bad Debt - 15,359 - - - - - Misc-Licenses&Permits - - 5,000 4,375 - 4,375 4,500 Cap Outlay-Irrigation - - - - 11,670 11,670 10,000 Cap Outlay-Water Plant - - 3,102,670 860,261 562,625 1,422,886 3,697,180 Cap Outlay-Wast Water Plant - - 30,796 319,561 60,000 379,561 30,796 Capital Reserve - - 25,000 - - - 25,000 Total Water-Sewer Comb Services 560,678 470,835 3,605,239 1,583,758 706,998 2,290,756 4,209,843 Debt Service Principal Debt Retirement - - 417,852 - - - 480,440 Interest Expense - - 288,592 102,424 - 102,424 174,920 Cost of Issuance - - - 42,700 - 42,700 - Total Debt Service - - 706,444 145,124 - 145,124 655,360 TOTAL OPERATING EXPENSES 981,548 889,323 4,465,773 1,869,402 739,674 2,609,076 5,020,462 Operating income(loss) 321,254 345,055 (3,172,925) (648,824) (615,910) (1,264,734) (3,725,390) OTHER FINANCING SOURCES(USES) Interfund Transfer-In 484,257 - - - - - - Special Item(Gain) 106,000 - - - - TOTAL OTHER SOURCES(USES) 484,257 106,000 - Change in net assets 805,511 451,055 (3,172,925) (648,824) (615,910) (1,264,734) (3,725,390) TOTAL NET ASSETS,BEGINNING 6,284,986 7,090,497 7,541,552 7,541,552 - 7,541,552 6,276,818 TOTAL NET ASSETS,ENDING $7,090,497 $ 7,541,552 $ 4,368,627 $ 6,892,728 $ (615,910) $6,276,818 $ 2,551,428 Annual Operating Budget Fiscal Year 2012 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2012 REVENUES Interest-Investments The District earns interest income on their operational accounts. Water Revenue Based on prior year's budget and water consumption. Sewer Revenue Based on prior year's budget and waste water consumption. Irrigation Fees Based on prior year's budget and irrigation water consumption. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statues,discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees for shared general maters only will be split evenly with the Water&Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager. The fees will be split with the General Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Annual Operating and Water/Sewer Budget Fiscal Year 2012 9 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2012 EXPENDITURES Administrative (continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2012 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Professional Services-Utility Billing The District sends invoices to customers for use of the utility system. This billing service, provided by Severn Trent Services, Inc., includes calculating, printing and mailing of utility bills, posting and depositing cash receipts, customer service and other related services. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split with the General Fund based on the percent budgeted for each fund. Communication-Telephone Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. This fee will be split evenly with the General Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2012 budget includes an estimated 10%increase of the actual FY 2011 premium. FY2012: General Liability $5,815 Property $10,725 Total $16,540 This expense is split evenly with the Water&Sewer Fund ($16,540/2=$8,270). Printing and Binding Copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Annual Operating and Water/Sewer Budget Fiscal Year 2012 10 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2012 EXPENDITURES Administrative (continued) Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The FY2011 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings,and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Other Services Includes contract services provided by Superior Power plus a contingency. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $3,180 Century Link Plant Fax Line (239-642-9392) 504 Sprint Automated svc to notify Bob of power failures 84 Total $3,768 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant.The estimated cost is based on prior year's average monthly electric bills. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station Annual Operating and Water/Sewer Budget Fiscal Year 2012 11 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2012 EXPENDITURES Field (continued) 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M—Water Repair and maintenance costs associated with the water plant. R&M—Waste Water Repair and maintenance costs associated with the waste water plant. Miscellaneous- Licenses & Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Capital Outlay—Irrigation Funds spent on capital improvement projects for irrigation. • 1-8 $10,000 MISC. EQUIPMENT REPLACEMENT Capital Outlay—Water Funds spent on capital improvement projects for the water plant. • W-14A$3,364,180 CONSTRUCTION OF NEW WATER TREATMENT PLANT • W-14B$260,000 INSPECTION OF NEW WATER TREATMENT PLANT • W-15 $50,000 NEW WATER METER REPLACEMENT PROGRAM TO INCLUDE BACKFLOW PREVENTION: o This includes$7,000/yr.for water meter replacement(100 per year for 6 years). • W-20 $15,000 SPARE PARTS o Spare parts and backup equipment likely to be needed for replacement • W-22 $8,000 FIRE HYDRANT REPAIR AND REPLACEMENT o Budget for one fire hydrant per year for the next four years. Capital Outlay—Waste Water Funds spent on capital improvement projects for the waste water plant. • WW-23$30,796 SCADA AND CONTROL PANEL FOR LIFT STATIONS Capital Reserves Funds set aside for future capital improvement projects including MBR membrane module replacement. Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating and Water/Sewer Budget Fiscal Year 2012 12 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond Date Principal Interest Principal Balance Fiscal 11/01/11 $0.00 $87,459.95 $4,983,473.00 05/01/12 $480,439.71 $87,459.95 $4,503,033.29 $655,359.61 11/01/12 $0.00 $79,028.23 $4,503,033.29 05/01/13 $497,303.14 $79,028.23 $4,005,730.15 $655,359.61 11/01/13 $0.00 $70,300.56 $4,005,730.15 05/01/14 $514,758.49 $70,300.56 $3,490,971.66 $655,359.62 11/01/14 $0.00 $61,266.55 $3,490,971.66 05/01/15 $532,826.51 $61,266.55 $2,958,145.15 $655,359.62 11/01/15 $0.00 $51,915.45 $2,958,145.15 05/01/16 $551,528.72 $51,915.45 $2,406,616.43 $655,359.61 11/01/16 $0.00 $42,236.12 $2,406,616.43 05/01/17 $570,887.38 $42,236.12 $1,835,729.05 $655,359.62 11/01/17 $0.00 $32,217.04 $1,835,729.05 05/01/18 $590,925.52 $32,217.04 $1,244,803.53 $655,359.61 11/01/18 $0.00 $21,846.30 $1,244,803.53 05/01/19 $611,667.01 $21,846.30 $633,136.52 $655,359.61 11/01/19 $0.00 $11,111.55 $633,136.52 05/01/20 $633,136.52 $11,111.55 $0.00 $655,359.61 totals $4,983,473.00 $914,763.52 $5,898,236.52 Annual Operating Budget Fiscal Year 2012 13 PORT OF THE ISLANDS Community Improvement District Water Sewer Fund Exhibit"B" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2012 $ 6,276,818 Net Change in Fund Balance-Fiscal Year 2012 (3,725,390) (1)Less:Restricted Assets(Net) (7,432,444) (2)Add:Series 2010 bond funds received 5,500,000 Reserves-Fiscal Year 2012 Additions 25,000 Total Funds Available(Estimated)-9/30/2012 643,984 ALLOCATION OF AVAILABLE FUNDS Restricted Fund Balance (3)Construction Account 553,234 Assigned Fund Balance (4) Reserves 50,000 Nonspendable Fund Balance Deposits 32,650 Total Allocation of Available Funds 635,884 Total Unassigned Cash $ 8,100 Notes (1)Capital assets (2) Series 2010 bond proceeds received (3) Balance in construction account (4) Reserves set aside for future capital improvement projects including MBR membrane module replacement Annual Operating Budget Fiscal Year 2012 14 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2012 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2011-2012 Product Maint.ERC Maint/ERC W/S ERC W/S Standby W/S Capital Total per Type Allocation $ 400 Allocation $1,124 Product $413 $711 Hotel Room 1.00 $400 0.60 $248 $427 $1,074 Condo Unit 1.00 $400 0.80 $330 $569 $1,299 Single Family 1.00 $400 1.00 $413 $711 $1,524 Comparison FY 2011 to FY 2012 Product Total Total Increase % Type FY 2012 FY 2011 (Decrease) Change Hotel Room $1,074 $1,074 $0 0% Condo Unit $1,299 $1,299 $0 0% Single Family $1,524 $1,524 $0 0% Annual Operating Budget Fiscal Year 2012 15 OD as } r' g p g' ci w a ZS N kq O.c N. j O . 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S r m oag (t avigc gL Qa a " . m mamF a Eww a aO mam mo w _ 0. �' N a EO Z ma as. c, d a O E o m co __ o3mE _ E J 2 '. m N mEm o m w"_ Aow = d . m .8 _ ' bc � ° miT g WQw c co c H n a a A m o ? m'2w ¢ u f)Y- M S U 2 Z 5>8`iLL to H 2 O o co co r a�'i m a�'i • c' ¢m Lc,co rnN«NM W NMX R. 11 gill a z Ca a z ¢ a z W Ti a z 3 3 3 3 3 O z a` RESOLUTION 2011-5 A RESOLUTION LEVYING AND IMPOSING A NON-AD VALOREM MAINTENANCE SPECIAL ASSESSMENT FOR THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT FOR FISCAL YEAR 2012 Preamble WHEREAS, certain improvements existing within the Port of the Islands Community Improvement District and certain costs of operation, repairs and maintenance are being incurred; and WHEREAS, the Board of Supervisors of the Port of the Islands Community Improvement District finds that the District's total General Fund Operation Assessments, taking into consideration other revenue sources during Fiscal Year 2012, will amount to $435,400; $1,135,025 in the Water& Sewer Fund; and WHEREAS, the Board of Supervisors of the Port of the Islands Community Improvement District finds that the non-ad valorem special assessments it levies and imposes by this Resolution for maintenance on the parcels of property involved will reimburse the District for certain special and peculiar benefits received by the property flowing from the maintenance of the systems, facilities and services apportioned in a manner that is fair and reasonable, in accordance with the applicable assessment methodology; and WHEREAS, the District Board understands that this Resolution levies only the maintenance assessments for 2012, the Chair of the District, or the designee of the District Manager, shall certify a total non-ad valorem assessment roll in a timely manner to the Tax Collector in and for Collier County for collection to include all assessments levied and approved by the District on the property including those for debt service as well as for special maintenance assessments. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT OF COLLIER COUNTY, FLORIDA; Section 1. All of the whereas clauses are incorporated herein and are dispositive. Section 2. A special assessment for maintenance as provided for in Chapter 190.021(3), Florida Statutes, (hereinafter referred to as assessment) is hereby levied on the lands within the District. Section 3. That the collection and enforcement of the aforesaid assessments shall be by the Tax Collector serving as agent of the State of Florida in Collier County and shall be at the same time and in like manner as ad valorem taxes and subject to all ad valorem tax collection and enforcement procedures which attend the use of the official annual tax notice. Section 4. The levy and imposition of the maintenance special assessments on lands within the District will be combined with the debt service non-ad valorem assessments which were levied and certified as a total amount on the non-ad valorem assessment roll to the Collier County Tax Collector by the designee of the Chair of the Board on compatible medium no later than 15 September 2011, which shall then be collected by the Tax Collector on the tax notice along with other non-ad valorem assessments from other local governments and with all applicable property taxes to each platted parcel of property. Section 5. The proceeds therefrom shall be paid to the Port of the Islands Community Improvement District. Section 6. The Chair of the Board of the Port of the Islands Community Improvement District designates the District Manager to perform the certification duties. Section 7. Be it further resolved, that a copy of this Resolution be transmitted to the proper public officials so that its purpose and effect may be carried out in accordance with law. PASSED AND ADOPTED this 19th day of August, 2011, by the Board of Supervisors of the Port of the Islands Community Improvement District, Collier County, Florida. Calvin Teag ichard C. Zi. o Secretary Chairman t 2 Recording Secretary, and is hereby attached to this Resolution, and hereby approves certain amendments thereto,as shown in Section 3 below. b. That the District Manager's Proposed Budget, as amended by the Board, is adopted hereby in accordance with the provisions of Section 190.008(2)(a), Florida Statutes and incorporated herein by reference; provided, however, that the comparative figures Contained in the adopted budget may be revised subsequently as deemed necessary by the District Manager to reflect actual revenues and expenditures for Fiscal Year 2011 and/or revised projections for Fiscal Year 2012. c. That the adopted budget, as amended, shall be maintained in the Office of the District Treasurer and the District Recording Secretary and identified as "The Budget for the Port of the Islands Community Improvement District for the Fiscal Year Ending September 30,2012,as Adopted by the Board of Supervisors on August 19,2011." Section 3. Appropriations t1et fcri That there be, and hereby is appropriated out of the revenues of the Port of the Is ands Community Improvement District, for the Fiscal Year beginning October 1, 2011, and e ding September 30, 2012 the sum of Eu ilia car j.A- Y c ca cam( liars ($, i ac) to be raised by the applicable imposition and levy by the Board of applicable non- ad lorem special assessments and otherwise, which sum is deemed by the Board of Supervisors to be necessary to defray all expenditures of the District during said budget year, to be divided and appropriated in the following fashion: TOTAL GENERAL FUND $ +2 Ib--1 ENTERPRISE FUNDS/WATER&SEWER $ ,o2 ;{4(0'2_ Total All Funds $ 6, fl,6bU) Section 4. Supplemental Appropriations The Board may authorize by resolution supplemental appropriations or revenue changes for any lawful purpose from funds on hand or estimated to be received within the Fiscal Year as follows: a. Board may authorize a transfer of the unexpended balance or portion thereof of any appropriation item. b. Board may authorize an appropriation from the unappropriated balance of any fund. c. Board may increase any revenue or income budget account to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance. The District Manager and Treasurer shall have the power within a given fund to authorize the transfer of any unexpended balance of any appropriation item or any portion thereof, provided such transfers do not exceed Ten Thousand Dollars ($10,000) or have the effect of 3 RESOLUTION 2011-5 A RESOLUTION LEVYING AND IMPOSING A NON-AD VALOREM MAINTENANCE SPECIAL ASSESSMENT FOR THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT FOR FISCAL YEAR 2012 Preamble WHEREAS, certain improvements existing within the Port of the Islands Community Improvement District and certain costs of operation, repairs and maintenance are being incurred; and WHEREAS, the Board of Supervisors of the Port of the Islands Community Improvement District finds that the District's total General Fund Operation Assessments, taking into consideration other revenue sources during Fiscal Year 2012, will amount to $ ; $ p in the Water& Sewer Fund; and > $4�j5 p(-) L> WHEREAS,the Board of Supervisors of the Port of the Islands Community Improvement District finds that the non-ad valorem special assessments it levies and imposes by this Resolution for maintenance on the parcels of property involved will reimburse the District for certain special and peculiar benefits received by the property flowing from the maintenance of the systems, facilities and services apportioned in a manner that is fair and reasonable, in accordance with the applicable assessment methodology;and WHEREAS, the District Board understands that this Resolution levies only the maintenance assessments for 2012, the Chair of the District, or the designee of the District Manager, shall certify a total non-ad valorem assessment roll in a timely manner to the Tax Collector in and for Collier County for collection to include all assessments levied and approved by the District on the property including those for debt service as well as for special maintenance assessments. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT OF COLLIER COUNTY,FLORIDA; Section 1. All of the whereas clauses are incorporated herein and are dispositive. Abh/ opit....§. , "will" i t ' Estimate PAO DATE estimate# St � ,� ti` r` , 08/15/2011 1132 Lawn Service, Inca 4 �» EXP. DATE P0. Box 367495 Bonita Springs, FL 34136-7495 ADDRESS SHIP TO Port of the Islands CID Port of the Islands CID Accounts Payable Specialist Bert K.Underwood Severn Trent Services Port Of The Islands Lead Operator 210 N.University Drive, Ste 702 ! Severn Trent Services Coral Springs,FL 33071 12600 Union Road j Naples,FL 34114 Activity Quantity Rate Amount •Monthly notes for August 2011 •Newport Drive • We will be removing dead Oak Tree(for which estimate has already been provided)this coming week. •We still need to stump grind exotic vegetaion next week. • We will be trimming Gumbo Limbo Trees that overhang and interfere with cars passing through. • Soto's to provide quote on missing plants at center median before meeting. •Area that had Chench bugs are improving and recovering. •41 •Oleanders that were installed 1.5 months ago at median are all alive and starting to grow. • Soto's will fertilize areas that need attention and are starting to yellow with some 8-10-10 to liven up with Summer growth. • We will continue to monitor milli grasses as they need replacement. • Cays Drive •In general,all Okay! • We will create work order to remove vines starting to grow over grass by lake. 1 •Ant mounds,in general,under control. •Union Rd. •Overall,okay. Soto's will split cost on sprinkler heads only throughout CID '' )JQ property that's irrigated. ` %.A All Estimates must be signed and returned prior to start of project. TOTAL! Accepted By: Accepted Date: (239)354-1080 info a�sotolawn.com From: "Soto's Lawn Service, Inc"<info@sotolawn.com> Subject: Estimate from Soto's Lawn Service, Inc Date: August 18,2011 11:57:55 AM EDT To: CTeague@severntrentms.com, rcziko@embargmail.com, dillonpoi@embargmail.com,crcuster@aol.com Cc: info@sotolawn.com Reply-To: info@sotolawn.com 1 Attachment,78.4 KB Dear Port of the Islands CID, Please review the estimate below. Feel free to contact us if you have any questions. We look forward to working with you. Sincerely, Soto's Lawn Service, Inc Estimate Summary Estimate# : 1133 Estimate Date: 08/15/2011 Total: $288.00 The complete version has been provided as an attachment to this email. Delivered by QuickBooks Online �'� : > k ,�} Estimate INW..r 11' ; DATE estimate " St?fi0! I�-� i<• , 08/15/2011 1133 Lawn Service, inc. � kg EXP. DATE . ... ...... ................. P.O. Box 367495 Bonita Springs, FL 34136-7495 ADDRESS SHIP TO Port of the Islands CID Port of the Islands CID Accounts Payable Specialist Bert K.Underwood Severn Trent Services Port Of The Islands Lead Operator 210 N.University Drive,Ste 702 Severn Trent Services Coral Springs,FL 33071 12600 Union Road Naples,FL 34114 Activity Quantity Rate Amount •Arboricola Trinette (3 Gallon)on median at Newport Dr.to be installed in 24 12.00 288.00 replacement of Hibiscus that were diseased and removed. All'Esti¢nates must be.<.igned and returned prior to start of r:rot ot. TOTAL $288.00 Accepted By: - - Accepted Date: f23913541080 info@sotolawa.com NOTICE OF MEETINGS PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The Board of Supervisors of the Port of the Islands Community Improvement District will hold their meetings for Fiscal Year 2012 at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples, Florida 34114 at 10:00 a.m. on the third Friday of each month as follows: October 21, 2011 November 18, 2011 December 16, 2011 January 20, 2012 February 17, 2012 March 16, 2012 April 20, 2012 May 18, 2012 June 15, 2012 July 20, 2012 August 17, 2012 September 21, 2012 There may be occasions when one or more Supervisors will be participating by telephone. Any person requiring special accommodations at any of these meetings because of a disability or physical impairment should contact the District Office at (954) 753-5841 at least two (2) calendar days prior to the meeting. Each person who decides to appeal any action taken at these meetings is advised that they will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which such appeal is to be based. Calvin Teague District Manager Port of the Islands Community Improvement District Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 • Coral Springs,Florida 33071 Telephone: (954) 753-5841• Fax: (954) 345-1292 September 9, 2011 /Mr. A. William Moss City Manager City of Naples 735 Eighth Street South Naples, Florida 34102 Mr. Leo E. Ochs, Jr. Mr. Daniel Tripaldi Collier County Manager Treasury Accountant 3301 East Tamiami Trail Clerk of the Circuit Court Naples, Florida 34112 2671 Airport Road Court Plaza III Naples, Florida 34112-3016 Dear Messrs. Moss, Ochs and Tripaldi: In accordance with Chapter 189 of the Florida Statutes we are required to provide to you at the beginning of each Fiscal Year a notice of our public meeting schedule and a District map. Enclosed is a copy of the District map and notice is being given that the Board of Supervisors of the Port of the Islands Community Improvement District will hold their meetings for Fiscal Year 2012 at the Orchid Cove Clubhouse; 25005 Peacock Lane, Naples, Florida at 10:00 a.m. on the third Friday of each month as follows: October 21, 2011 April 20, 2012 November 18, 2011 May 18, 2012 December 16, 2011 June 15, 2012 January 20, 2012 July 20, 2012 February 17, 2012 August 17, 2012 March 16, 2012 September 21, 2012 If you have any questions or concerns, please contact me at 239-245-7118. Sincerely, Cod,u4y(71:20,0ei Calvin Teague/js District Manager • . . " • • . ..._ -* -71 ---Thifilli • sli----a9 ' , ./ ' ). • _____ ____ „„ :1. .:. k..., . . 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It 17-2t161-7 • i .'-1 I • .1,i---i_ .1: I -fir cosi....IJ 1...)-- HOlIr_L COMPLEX \ • ....-- • (61.1E-1 '''' ( 1 1 i 1 AIRPLANE RUNWAY • : • • - -- 2,z—- - , 1 BA DOCK ( 1 1 f t . i 1 1 SEWAGE TREATMENT t I t - t •- PLANT I.-11"-] ( -----,,,0 . 1 1 _J " - --- -- ._—_ 1 __.1 S < 1 1 -.•:r.--.4 . IlL.If . ( • ) 1 i t 1 • C 1 I. i ' 7I'---"r"--- ..----- 1 1 t I 1 kfticriftvz,...., 1 ,......, ,r- a‘ I' . , o r ( t z 11 ...1 .-:*.....6.-": 1 . , ..-.: D ' . I 1 •war i Z ri-T.S. / 0 ._, 1 } -. ‘ 4 J 1 o•--_Th . < , 1(} c_____-- _____,!) 1 t} o . li I . . . ._ ... .__; 11- 'A La cn PORT OF THE ISLANDS I PHASE ONE SUBDIVISION 1 • ti .• PLAT BOOK I:_'•, PGS. 122- 123 1 1 Ifr—i I \-F-s_.. c 1(', it ...1.._ 11k ii .__---D) I i . t,-•-_ • - t ---- ., .-- ----.•--------- -7-•--=----- ---- j . 9 1 0 %,-- ------- ----_:_-_-:7.----- r----;---‹-------,------if 9 '`--_._ • . I . IS 1 5 ---'") LOCATION MAP S E V E R N Port of the Islands T R E N T July 2011 Operations Report SERVICES Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.918 MG for the month of July,which is an average of 0.094 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.270 MG for the month of July,which is an average of 0.041 MGD Reuse System Operations and Maintenance The reuse system delivered 5.451 MG,which is an average of 0.176 MGD. Permit Compliance: Water Treatment Plant: All permit requirements met Wastewater Treatment Plant All permit requirements met Events Occurring Throughout the Month: Wastewater Plant • Lightning strike at Stella Maris lift station caused failure of panel. Unit has been repaired. • MBR Blower VFD ordered Water Plant • Attending bi-weekly meetings with contractor and engineer. • Working on finding the cutoff for galvanized pipe at the end of Union Road, • Water line broke at Hydro-guard at Newport Cay. • High service pump #3 failed. • Well #2 failed. • Work Authorizations, HSP#3 & Well #2 • Orchid Cove Hydro-guard received, installation issues Severn Trent Services•12600 Union Road Naples,Florida 34114•Tel 239-642-9219 Fax 239-642-9469•www.severntrentservices.com S E V E R N Port of the Islands T R E N T July 2011 Operations Report SERVICES Mosquito Control • Change in chemicals to allow for additional applications • Operator discretion depending on environmental conditions • Areas of application • Operator speed,Purchase flow control device S650.00 Backflow Installations: • All new installations have been inspected and certified • Service line issues • Some installation modifications have been made • Resident notification process Severn Trent Services•12600 Union Road Naples,Florida 34114•Tel 239-642-9219 2 Fax 239-642-9469•www.severntrentservices.com S E V E R N Port of the Islands T R E N T July 2011 Operations Report SERVICES Potable Water and Irrigation Usage vs. Billed 12.000 10.000 8.000 6.000 4.000 — - 2.000 --- ----- 0.000 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 +-Total Finished Water, MG(Potable) Potable Billed, MG • Total Irrigation, MG —s—Irrigaiton Billed, MG Potable Water Loss Un-accounted for water loss for the month of July is 12%. The 12 month average is 14.3%. Irrigation Water Loss Un-accounted for water loss for the month of July is-28%due to the billing cycle. The 12 month average is 14.8% Severn Trent Services•12600 Union Road Naples,Florida 34114•Tel 239-642-9219 3 Fax 239-642-9469•www.severntrentservices.com SEVERNSevern Trent Services 4837 Swift Road, Suite 100 Sarasota, FL 34231 RENT United States SERVICES T: +1 941 925 3088 -" TF: +1 800 535 6832 F: +1 941 924 7203 www.severntrentservices.com Port of the Islands CID Work Authorization No. 2011-5 In accordance with the"Additional Services"provision of the contract for Port of the Islands CID between Port of the Islands CID(the"Client) and Severn Trent Environmental Services, Inc. (the "Company,")the Company agrees to perform the following additional services for the client: Location of Work: Port of the Islands Schedule: Upon Approval Project: Remove, repair and re-install 15 HP High Service pump and motor Date: August 19, 2011 I. DESCRIPTION OF SERVICES: A. Materials by others, tax not included ($4,975.10) Material Mark-up( %) $$4,975.10 B. Labor $ II. PROJECT COST: (Total labor, mark-up and materials $5,472.61) The Client agrees to pay the Company for the services provided under this agreement as follows: Item Description Unit Cost or Total Cost Hourly Rate Total Project Cost To Be Invoiced By STES $5,472.A0 6 t Unless stated otherwise above, payments are due in accordance with the standard terms and conditions of this Contract. Agreed to: (please initial) Page 1 of 2 Work Authorization No. (2011-5)- (Port of the Islands CID) If any unforeseen problems should be discovered during the performance of the above referenced service, we will notify you immediately of their nature and any additional cost that may be incurred. Unless otherwise specified,rock removal,dewatering, cover-up, and haul off are not included. Severn Trent Services is not responsible for unmarked underground lines. Any changes requested by the owner/builder are not covered by this agreement, and must be added subsequently, at the cost agreed upon by both parties. III. ITEMS TO BE PROVIDED BY THE CLIENT A. Provide access to premises. B. Any permit modification if applicable. THE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be a part of this Contract. Offered by: Accepted by: Severn Trent Environmental Services,Inc. Port of the I andsID f By: ';.%) By: Title: Robert Dick, Sr. Area Mgr Title: Vice Chairperson, Port of the Islands Community Improvement District Address for Notices: 210 North Uiiiversity—Drive; Suite 702 Coral Springs, FL 33071 Date: August 19, 2011 Date: August 19, 2011 Page 2 of 2 E V E R i j Severn Trent Services '`V 4837 Swift Road, Suite 100 �> � Sarasota, FL 34231 United States SERVICES T: +1 941 925 3088 �+ TF: +1 800 535 6832 F: +1 941 924 7203 www.severntrentservices.corn Port of the Islands CID Work Authorization No. 2011-6 In accordance with the"Additional Services"provision of the contract for Port of the Islands CID between Port of the Islands CID(the"Client)and Severn Trent Environmental Services, Inc. (the "Company,")the Company agrees to perform the following additional services for the client: Location of Work: Port of the Islands Schedule: Upon Approval Project: Remove, repair and re-install Well # 2 pump and motor Date: August 19, 2011 I. DESCRIPTION OF SERVICES: A. Materials by others,tax not included ($4,775.10) Material Mark-up( %) $$4,775.10 B. Labor $ II. PROJECT COST: (Total labor, mark-up and materials $5,253.12) The Client agrees to pay the Company for the services provided under this agreement as follows: Item Description Unit Cost or Total Cost Hourly Rate Total Project Cost To Be Invoiced By STES $5,253.12 Unless stated otherwise above, payments are due in accordance with the standard terms and conditions of this Contract. Agreed to: (please initial) Page 1 of 2 Work Authorization No. (2011-6)-(Port of the Islands CID) If any unforeseen problems should be discovered during the performance of the above referenced service, we will notify you immediately of their nature and any additional cost that may be incurred. Unless otherwise specified,rock removal, dewatering, cover-up, and haul off are not included. Severn Trent Services is not responsible for unmarked underground lines. Any changes requested by the owner/builder are not covered by this agreement, and must be added subsequently, at the cost agreed upon by both parties. III. ITEMS TO BE PROVIDED BY THE CLIENT A. Provide access to premises. B. Any permit modification if applicable. THE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be a part of this Contract. Offered by: Accepted by: Severn Tr n nvironme 1 Services,Inc. Port of the I nds D By: ti By: Title: Robert Dick, Sr. Area Mgr Title: Vice Chairperson, Port of the Islands Community Improvement District Address for Notices: 210 North University Drive; Suite 70' Coral Springs, FL 33071 Date: August 19, 2011 Date: Page 2 of 2 Prepared by i-fort-06- HOLE ONTE S R.O. WATER TREATMENT PLANT ENGINEERS PLANNERS SURVEYORS PORT OF THE ISLANDS, FLORIDA PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT MONTHLY PROGRESS REPORT August 19, 2011 A. Project Schedule - Overview • Construction Schedule: Schedule prepared using critical path method and Oracle (Primavera) software. Baseline schedule has been approved. Updated schedule being submitted each month. • Primary Activities Last Month - Cardinal: Working on materials procurement and site utilities. Wastewater holding tank, chlorine contact tank and RO building foundations have been formed and poured. Masonry walls started. All fire permits have been issued and are in hand. • Primary Activities Last Month - ITT: Final re-submittals returned. • Functional Completion: Substantial Completion is required by the construction contract to occur no later than November 13, 2011. A time extension request for approximately one month is under review. Some delay was caused by procurement of the Collier County building permit through no fault of the contractor. B. Field Progress • Procurement: Materials procurement (shop drawing submission, approvals, and manufacturing lead time) is underway with 123 technical submittals received from the contractor. Review of submittals ongoing. • Field Activities: Under building electrical and communication (SCADA) conduit installation in progress. Installation of PVC yard piping in progress. Installation of the Chlorine Contact Tank and Wastewater Holding Tank in progress. The walls and top slabs for both tanks have been formed and poured. The RO building foundations and pipe trenches have been poured. Construction of the masonry walls has started. Internal building plumbing is in progress. • Safety Record: No safety incidents to report. • Stormwater Pond: Retention area substantially complete. C. Project Costs • Construction Contract: Five payments (Total of $645,145.34) have been made to date on contract amount of $3,417,563. • ITT Contract: No payments have been made to date on contract amount of $780,225. H:\2011\2011003\EN\C Correspondence\C1 Client Corrspondence\20110819-August Monthly Progress Report BOS.doc Port of the Islands Community Improvement District Financial Report July 31, 2011 Prepared by SEVERN TRENT SERVICES Port of the Islands Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 General Fund Statement of Revenues, Expenditures and Changes in Fund Balance Page 2-3 Trend Report Page 4-5 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund Balance Page 6-7 Trend Report Page 8-9 SUPPORTING SCHEDULES Check Register Page 10- 11 Special Assessments -Collection Schedule Page 12 Construction Schedule Page 13- 14 CIP Status Report Page 15- 16 Cash Flow Projections Page 17- 18 Cash Flow Projections-5 year Page 19 Monthly Activity Report Page 20-25 Accounts Receivable Ageing Report(90+days outstanding) Page 26-27 Repair and Maintenance Detail Reports Page 28-31 Port of the Islands Community Improvement District Financial Statements (Unaudited) July 31, 2011 PORT OF THE ISLANDS CID STATEMENT OF NET ASSETS JULY 31,2011 GENERAL WATER AND TOTAL SEWER ASSETS $ $ $ CURRENT ASSETS: CASH 312,530 267,961 580,491 ACCOUNTS RECEIVABLE 417 3,530 3,947 ASSESSMENTS RECEIVABLE,NET 33,124 86,504 119,628 DUE FROM OTHER FUNDS 6,487 - 6,487 INTEREST/DIVIDENDS RECEIVABLE 355 - 355 INVESTMENTS: CERTIFICATE OF DEPOSIT-360 DAYS 149,618 - 149,618 MONEY MARKET ACCOUNT 722,044 26,142 748,186 SBA ACCOUNT 919 1,916 2,835 SBA ACCOUNT(RESTRICTED) 15,833 33,023 48,856 SBA RESERVES 1,367 - 1,367 SBA RESERVES(RESTRICTED) 1,901 - 1,901 CONSTRUCTION FUND - 4,406,937 4,406,937 FMV ADJUSTMENT (3,782) (7,043) (10,825) TOTAL CURRENT ASSETS 1,240,813 4,818,970 6,059,783 NONCURRENT ASSETS: CAPITAL ASSETS: LAND - 196,480 196,480 CONSTRUCTION IN PROGRESS - 1,327,042 1,327,042 IMPROVEMENTS,NET - 5,903,812 5,903,812 EQUIPMENT,NET - 5,110 5,110 TOTAL NONCURRENT ASSETS - 7,432,444 7,432,444 TOTAL ASSETS 1,240,813 12,251,414 13,492,227 LIABILITIES CURRENT LIABILITIES: ACCOUNTS PAYABLE 2,508 172,721 175,229 ACCRUED EXPENSES 3,550 4,750 8,300 RETAINAGE PAYABLE - 71,683 71,683 DUE TO OTHER FUNDS - 6,487 6,487 ACCRUED TAXES PAYABLE 195 118 313 DEPOSITS - 32,950 32,950 DEFERRED REVENUE 33,124 86,504 119,628 TOTAL CURRENT LIABILITIES 39,377 375,213 414,590 NONCURRENT LIABILITIES: BONDS AND LOANS PAYABLE,LONG-TERM - 4,983,473 4,983,473 TOTAL NONCURRENT LIABILITIES - 4,983,473 4,983,473 TOTAL LIABILITIES 39,377 5,358,686 5,398,063 NET ASSETS INVESTED IN CAPITAL ASSETS,NET OF RELATED DEBT - 2,448,971 2,448,971 RESERVES-ASSET REPLACEMENT - 25,000 25,000 UNRESTRICTED - 4,418,759 4,418,759 UNRESERVED/UNDESIGNATED 1,201,435 - 1,201,435 TOTAL NET ASSETS $ 1,201,435 $ 6,892,730 $ 8,094,165 NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS Page 1 REPORT DATE:8/8/2011 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending July31,2011 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JULY-11 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL REVENUES Interest-Investments $ 1,045 $ 871 $ 4,911 $ 4,040 469.95% $ 170 Net!nor(Derr)In FMV-Invest - - 2,554 2,554 0.00% - Interest-Tax Collector - - 115 115 0.00% - Special Assmnts-Tax Collector 435,400 435,400 401,873 (33,527) 92.30% 783 Special Assmnts-Discounts (17,416) (17,416) (11,157) 6,259 64.06% 23 Other Miscellaneous Revenues - - 2,383 2,383 0.00% - TOTAL REVENUES 419,029 418,855 400,679 (18,176) 95.62% 976 EXPENDITURES Administrative P/R-Board of Supervisors 7,000 5,833 5,000 833 71.43% 500 FICA Taxes 536 446 383 63 71.46% 38 ProfServ-Engineering 26,000 21,667 15,438 6,229 59.38% 279 ProfServ-Legal Services 12,500 10,417 25,847 (15,430) 206.78% 2,772 ProfServ-Mgmt Consulting Sery 26,867 22,389 22,389 - 83.33% 2,239 ProfServ-Property Appraiser 6,531 - - - 0.00% - ProfServ-Special Assessment 8,755 8,755 8,755 - 100.00% - Auditing Services 4,000 4,000 3,750 250 93.75% - Communication-Telephone 120 100 21 79 17.50% 4 Postage and Freight 2,000 1,667 992 675 49.60% 117 Rental-Meeting Room 600 500 275 225 45.83% 25 Insurance-General Liability 8,440 8,440 7,830 610 92.77% - Printing and Binding 2,400 2,000 1,331 669 55.46% 324 Legal Advertising 2,200 1,833 166 1,667 7.55% - Miscellaneous Services 400 333 376 (43) 94.00% 41 Misc-Assessmnt Collection Cost 8,708 8,708 7,814 894 89.73% 16 Office Supplies 650 542 401 141 61.69% 48 Annual District Filing Fee 175 175 175 - 100.00% - Total Administrative 117,882 97,805 100,943 (3,138) 85.63% 6,403 Field Contracts-Mgmt Services 102,619 85,516 84,402 1,114 82.25% 8,444 Contracts-Landscape 94,234 78,528 80,817 (2,289) 85.76% 8,147 Electricity-Streetlighting 12,276 10,230 10,797 (567) 87.95% 1,380 Utility-Irrigation 7,200 6,000 6,300 (300) 87.50% 825 R&M-Renewal and Replacement 15,000 12,500 16,657 (4,157) 111.05% - R&M-Roads&Alleyways 6,000 5,000 - 5,000 0.00% - Capital Outlay 63,818 53,183 - 53,183 0.00% - Total Field 301,147 250,957 198,973 51,984 66.07% 18,796 TOTAL EXPENDITURES 419,029 348,762 299,916 48,846 71.57% 25,199 Report Date:8/8/2011 Prepared by: Page 2 Severn Trent Management Services g PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending July 31,2011 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JULY-11 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Excess(deficiency)of revenues Over(under)expenditures - 70,093 100,763 30,670 0.00% (24,223) Net change in fund balance $ - $ 70,093 $ 100,763 $ 30,670 0.00% $ (24,223) FUND BALANCE,BEGINNING(OCT 1,2010) 1,100,673 1,100,673 1,100,673 FUND BALANCE,ENDING $ 1,100,673 $ 1,170,766 $ 1,201,436 Report Date:8/8/2011 Prepared by: Page 3 Severn Trent Management Services t„.. a) i _ al w, 'n ' ' O fa ' 0' 0 0 0 O n •- 'n 0 0 0 O O 0 0 O CO O cn N a w a O O O O CO O con CO CO CO LO A O ,- O fo0 v. 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UZr, w W °0++ E Q EX> , o LLFi Zil g v oz cO Q = 0 A o E, a °' C o o oc w a '- n mO L V v)U C...) w 5 CC CC C.)m C O 'i wo z z > > a a 1- LL LL PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending July 31,2011 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JULY-11 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 3,224 $ 2,687 $ 5,311 $ 2,624 164.73% $ 483 Water Revenue 40,000 33,333 37,273 3,940 93.18% 2,661 Sewer Revenue 60,000 50,000 52,678 2,678 87.80% 3,838 Irrigation Fees 100,000 83,333 85,035 1,702 85.04% 8,584 Net Incr(Decr)In FMV-Invest - - 4,757 4,757 0.00% - Special Assmnts-Tax Collector 1,135,025 1,135,025 1,047,627 (87,398) 92.30% 2,040 Special Assmnts-Discounts (45,401) (45,401) (29,084) 16,317 64.06% 61 Other Miscellaneous Revenues - - 16,981 16,981 0.00% 655 TOTAL OPERATING REVENUES 1,292,848 1,258,977 1,220,578 (38,399) 94.41% 18,322 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 5,833 5,000 833 71.43% 500 FICA Taxes 536 447 383 64 71.46% 38 ProfServ-Engineering 26,000 21,667 31,478 (9,811) 121.07% 279 ProfServ-Legal Services 12,500 10,417 25,847 (15,430) 206.78% 2,772 ProfServ-Mgmt Consulting Sery 26,978 22,482 22,482 - 83.33% 2,248 ProfServ-Property Appraiser 17,025 - - - 0.00% - ProfServ-Special Assessment 7,468 7,468 7,468 - 100.00% - ProfServ-Utility Billing 15,435 12,863 12,626 237 81.80% 1,476 Auditing Services 4,000 4,000 3,750 250 93.75% - Communication-Telephone 120 100 20 80 16.67% 3 Postage and Freight 1,000 833 461 372 46.10% 27 Rental-Meeting Room 600 500 275 225 45.83% 25 Insurance-General Liability 8,440 8,440 7,830 610 92.77% - Printing and Binding 1,500 1,250 832 418 55.47% 203 Legal Advertising 1,637 1,364 123 1,241 7.51% - Miscellaneous Services 400 333 1,111 (778) 277.75% 117 Misc-Assessmnt Collection Cost 22,701 22,701 20,371 2,330 89.74% 42 Office Supplies 750 625 463 162 61.73% 55 Total Personnel and Administration 154,090 121,323 140,520 (19,197) 91.19% 7,785 Water-Sewer Comb Services Contracts-Mgmt Services 309,505 257,921 253,338 4,583 81.85% 25,331 Contracts-Other Services - - 1,750 (1,750) 0.00% - Communication-Teleph-Field 3,768 3,140 3,315 (175) 87.98% 282 Utility -General 83,500 69,583 67,105 2,478 80.37% 7,178 R&M-Irrigation 10,000 8,333 19,189 (10,856) 191.89% 5,837 R&M-Water Plant 10,000 8,333 15,398 (7,065) 153.98% 5,566 R&M-Waste Water Plant 25,000 20,833 39,466 (18,633) 157.86% 5,818 Misc-Licenses&Permits 5,000 5,000 4,375 625 87.50% - Cap Outlay-Water Plant 3,102,670 2,585,558 860,261 1,725,297 27.73% 261,450 Cap Outlay-Wast Water Plant 30,796 25,663 319,561 (293,898) 1037.67% 5,056 Capital Reserve 25,000 20,833 - 20,833 0.00% - Total Water-Sewer Comb Services 3,605,239 3,005,197 1,583,758 1,421,439 43.93% 316,518 Report Date:8/8/2011 Prepared by: Page 6 Severn Trent Management Services PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending July 31,2011 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A% JULY-11 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Debt Service Principal Debt Retirement 417,852 417,852 - 417,852 0.00% - Interest Expense 288,592 288,592 102,424 186,168 35.49% - Cost of Issuance - - 42,700 (42,700) 0.00% Total Debt Service 706,444 706,444 145,124 561,320 20.54% TOTAL OPERATING EXPENSES 4,465,773 3,832,964 1,869,402 1,963,562 41.86% 324,303 Operating income(loss) (3,172,925) (2,573,987) (648,824) 1,925,163 20.45% (305,981) Change in net assets $ (3,172,925) $ (2,573,987) $ (648,824) $ 1,925,163 20.45% $(305,981) TOTAL NET ASSETS,BEGINNING(OCT 1,2010) 7,541,552 7,541,552 7,541,552 TOTAL NET ASSETS,ENDING $ 4,368,627 $ 4,967,565 $ 6,892,728 Report Date:8/8/2011 Prepared by: Page 7 Severn Trent Management Services tt Z co )4. a.)V 0 0 0 ' U) ' O CO O 0 co U) co rf> 0 0 0 0 0 0 I- 0 0 O (cm d o 0 0 0 S o o o o o a 3 O 0 O O O U) In CVco- or D U V aD N V O m V CD O an d N N ii- Co 09 V W cf. in- N M 1.- ._ p or a a m W ' O U) N 0 CO O) N co ' ' CO ' m N- U) ' m ' CV LO U) I. iD m o U) N O m N- N. 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Recap of Capital Project Fund Activity Through July 31,2011 Bond Issued (Construction Account) $5,500,000.00 Source of Funds: Interest Earned $4,864.34 Use of Funds: COI ($42,700.00) COI (costs transferred to checking account but not yet paid) ($5,000.00) Disbursements Water Treatment Plant ($1,050,226.89) ($1,097,926.89) Adjusted Balance in Construction Account July 31, 2011 $4,406,937.45 2. Funds Available For Construction at July 31,2011 Book Balance of Construction Account at July 31, 2011 $4,406,937.45 Construction Funds available at July 31, 2011 $4,406,937.45 3. Investments- BB&T at July 31,2011 Estimated Type Yield Principal Construction Fund: 0.13% $4,406,937.45 ADJ:Outstanding Amounts Due $0.00 Balance at July 31, 2011 $4,406,937.45 Page 13 Port of the Islands Community Improvement District Construction Schedule AMOUNT OF CAPITAL Water Treatment Plant REQ.# Date CONTRACTOR REQUISITION OUTLAY COI COI 10/20/10 Greenberg Traurig $10,000.00 $10,000.00 COI 10/20/10 BB&T $2,700.00 $2,700.00 COI 10/20/10 Severn Trent Management Services $15,000.00 $15,000.00 COI 11/02/10 Dan Cox $15,000.00 $15,000.00 1 11/09/10 Port of the Islands CID(reimbursement) $321,537.00 $321,537.00 $321,537.00 2 11/18/10 South Florida Excavation $26,503.75 $26,503.75 $26,503.75 3 11/24/10 Naples Daily News $151.02 $151.02 $151.02 4 01/04/11 Century Link $26,310.88 $26,310.88 $26,310.88 5 12/16/10 South Florida Excavation $18,008.90 $18,008.90 $18,008.90 6 02/01/11 Hole Montes $2,561.25 $2,561.25 $2,561.25 7 02/01/11 Hole Montes $16,200.00 $16,200.00 $16,200.00 8 02/01/11 Hole Montes $13,206.91 $13,206.91 $13,206.91 9 02/10/11 Benchmark EnviroAnalytical, Inc. $1,019.00 $1,019.00 $1,019.00 10 02/17/11 Hole Montes $1,982.50 $1,982.50 $1,982.50 11 03/07/11 Hole Montes $6,250.00 $6,250.00 $6,250.00 12 03/16/11 South Florida Excavation $12,762.00 $12,762.00 $12,762.00 13 03/29/11 Cardinal Contractors $27,000.00 $27,000.00 $27,000.00 14 04/06/11 Hole Montes $13,850.00 $13,850.00 $13,850.00 15 05/05/11 South Florida Excavation $18,587.25 $18,587.25 $18,587.25 16 05/16/11 Cardinal Contractors $95,028.60 $95,028.60 $95,028.60 17 05/19/11 Hole Montes $39,565.00 $39,565.00 $39,565.00 18 06/14/11 KW Controls $1,038.60 $1,038.60 $1,038.60 19 06/14/11 Cardinal Contractors $196,572.08 $196,572.08 $196,572.08 20 07/06/11 Hole Montes $19,575.00 $19,575.00 $19,575.00 21 07/22/11 Cardinal Contractors $170,192.15 $170,192.15 $170,192.15 22 07/27/11 Hole Montes $22,325.00 $22,325.00 $22,325.00 Total FY 2011 $1,092,926.89 $1,050,226.89 $42,700.00 $1,050,226.89 � Ya a-xs�.. .'^F' :.S.g:'ed'4x'&�4 .L..�'F..w'et' .,. +> ,z.. >r,u. _ -A. .. ,.,.1.. .:A"";e. .. 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Z U' 3 q V N 3 W o w W W a` v 4� �333333 o _ V U 8 o z g z z o z Port of the Islands Improvement District Cash Flow Projections Genera/Fund 31-Aug 30-Sep 2011 2011 Cash Beginning Balance $1,036,860 $1,044,364 Cash Inflow $33,614 $87 Cash Outflow ($26,344) ($32,875) Add: Due from W5 Fund $6,487 $0 Less:Current Liabilities(as of 7/31/11) ($6,253) $0 Total Estimated Cash Balance $1,044,364 $1,011,576 Cash Receipts Special Assessments-Levy $33,527 $0 Special Assessments-Discount $0 $0 Interest $87 $87 Total Cash Inflow $33,614 $87 Operating Expenditures Administrative Supervisors Fees $538 $538 Engineering Fees $2,167 $2,167 Attorney's Fees $1,042 $1,042 Management Fees $2,239 $2,239 ProfServ-Property Appraiser $0 $6,531 Annual Audit $0 $0 Telephone $10 $10 Postage $167 $167 Room Rentals $25 $25 Insurance $0 $0 Printing& Binding $200 $200 Legal Advertising $183 $183 Miscellaneous Services $50 $50 Collection Costs $0 $0 Office Supplies $54 $54 Total Administrative $6,675 $13,206 Maintenance Contracts-O&M Services $8,444 $8,444 Landscape Maintenance $7,853 $7,853 Electricity-5treetlighting $1,023 $1,023 Utility-Irrigation $600 $600 R&M-Renewal&Replacement $1,250 $1,250 R&M-Roads $500 $500 CIP* $0 $0 Total Maintenance $19,669 $19,669 Total Cash Outflow $26,344 $32,875 *NOTES: Estimated CIP costs for the anticipated FY 2011 projects are shown quarterly. The district has a CD in the amount of$149,618 maturing in March 2012. Page 17 Port of the Islands Improvement District Cash Flow Projections Water and Sewer Enterprise Fund 31-Aug 30-Sep 2011 2011 Cash Beginning Balance $4,702,956 $4,508,600 Cash Inflow $105,581 $18,183 Cash Outflow-Expenses ($44,178) ($695,497) Less:Due from General Fund ($6,487) $0 Less:Current Liabilities(as of 7/31/11) ($249,272) $0 Total Estimated Cash Balance $4,508,600 $3,831,286 Cash Receipts Special Assessments-Levy $87,398 $0 Special Assessments-Discount $0 $0 Water/Sewer/Irrigation Revenue $17,639 $17,639 Interest/Miscellaneous $544 $544 Total Cash Inflow $105,581 $18,183 Operating Expenditures Administrative Supervisors Fees $538 $538 Engineering Fees $2,167 $2,167 Attorney's Fees $1,042 $1,042 Management Fees $2,248 $2,248 ProfSery-Property Appraiser $0 $17,025 Utility Billing $1,286 $1,286 Annual Audit $0 $0 Telephone $10 $10 Postage $83 $83 Room Rentals $25 $25 Insurance $0 $0 Printing&Binding $125 $125 Legal Advertising $136 $136 Miscellaneous Services $102 $102 Collection Costs $0 $0 Office Supplies $63 $63 Total Administrative $7,825 $24,850 Maintenance Contracts-08iM Services $25,331 $25,331 Telephone $314 $314 Utilities $6,958 $6,958 R&M-Irrigation $833 $833 R&M-Water $833 $833 R&M-Wastewater $2,083 $2,083 CIP* $0 $634,294 Total Maintenance $36,353 $670,647 Debt Service Principal and Interest $0 $0 Total Debt Service $0 $0 Total Cash Outflow $44,178 $695,497 *NOTE: Estimated CIP costs for the anticipated FY 2011 projects are shown quarterly. Page 18 PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT PROJECTIONS GENERAL FUND Adopted Proposed Proposed Proposed Proposed FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Operating Revenues Assessments $417,984 $417,984 $417,984 $417,984 $417,984 Interest/Miscellaneous $1,045 $2,090 $11,612 $12,389 $13,069 Total Operating Revenues $419,029 $420,074 $429,596 $430,373 $431,053 Operating Expenditures Administrative $117,881 $117,132 $120,646 $124,265 $127,993 Maintenance $237,329 $224,461 $231,195 $238,131 $245,275 Total Operating Expenditures $355,210 $341,593 $351,841 $362,396 $373,268 Capital Expenditures CIP Projects' $63,819 $78,481 $0 $0 $0 Total Capital Expenditures $63,819 $78,481 $0 $0 $0 Estimated Beginning Cash Balance $1,011,576 $1,161,194 $1,238,949 $1,306,927 Estimated Ending Cash Balance $1,011,576 $1,161,194 $1,238,949 $1,306,927 $1,364,712 WATER AND SEWER ENTERPRISE FUND Adopted Proposed Proposed Proposed Proposed FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Operating Revenues Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Water/Sewer/Irrigation Revenue $200,000 $200,000 $200,000 $200,000 $200,000 Interest/Miscellaneous $3,224 $5,448 $539 $359 $177 Total Operating Revenues $1,292,848 $1,295,072 $1,290,163 $1,289,983 $1,289,801 Operating Expenditures Administrative $154,089 $155,259 $155,259 $155,259 $155,259 Maintenance $471,773 $469,868 $469,868 $469,868 $469,868 Total Operating Expenditures $625,862 $625,127 $625,127 $625,127 $625,127 Capital Expenditures CIP Projects $3,133,466 $3,737,976 $45,796 $45,796 $45,796 Total Capital Expenditures $3,133,466 $3,737,976 $45,796 $45,796 $45,796 Debt Service Principal and Interest $706,445 $655,360 $655,360 $655,360 $655,360 Total Debt Service $706,445 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $3,831,286 $107,895 $71,776 $35,476 (Estimated Ending Cash Balance $3,831,286 $107,895 $71,776 $35,476 ($1,005) Page 19 • I 1 NNd1 00W If/ m HOO10W01 N 10 tM 0 d1H Lf) H CO lO r1N OONH •01 m00 d'LfN 01 LD ri CO N N W O V.rl rl 11) O 0 Lfl U1 CO O N N W CO W W 0 EI OCh01 cr co mNCmm LO 01Ul 01 N W 0 V}01 01 lW LI) LT VT l0 V}H V} l0 Ln N N (1.) 0 CO CO W N Lf) 1p CD Kt Ur in- ) H H H a A U} 1a CO H a CL 0 010 Cu 000 0000 0 000000 O OO 0 00 0 in 0000 O 00 0 0 0 0 O 0 0 0 E 0 (1 V}V} V} VT VT M.i?CA-VT CO- V}V} V} H C� u W a cn Ix a • 000 0000 0 000000 0 00 0 00 0 H o00o O o00000 0 00 0 • V}m VT V} i? 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