Agenda 07/15/2011 AGENDA
Port of the Islands
Community Improvement District
Friday Orchid Cove Clubhouse
July 15, 2011 25005 Peacock Lane
10:00 a.m. Naples, Florida
1. Roll Call
2. Approval of the Minutes of the June 17, 2011 Meeting
3. Audience Comments
4. Old Business
A. Review of Landscape Maintenance Performance
B. Update on 2011 Backflow Preventer Installations
5. New Business
6. District Manager's Report
A. Update on Warranty Repairs for Sign
B. Questions and Comments on Proposed Fiscal Year 2012 Budget
7. Field Manager's Report
A. Update on High Water Usage
B. Update on Exposed Pipe Issue Along the Canal
C. Discussion of Potential Insurance Claim for Loss of Pumps
D. Update on Mosquito Spraying
E. Update on Asset Management Issues
8. Attorney's Report
A. Update on North Hotel Bankruptcy Proceedings
B. Update on Drainage Swale Agreement on Lot 45
C. Update on Stella Maris Utility Ownership
PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT
Meeting Agenda
Friday,July 15,2011
PAGE 2
9. Engineer's Report
A. Update on New Water Treatment Plant
10. Supervisors' Requests
11. Audience Comments
12. Approval of June 30, 2011 Financial Statements and Check Register
13. Adjournment
Naples Daily News
Naples, FL 34110
Affidavit of Publication
Naples Daily News
+
PORT OF THE ISLANDS
210 N UNIVERSITY DR #702
CORAL SPRINGS FL 33071
REFERENCE: 010948 JANICE SWADE
59648570 REVISED NOTICE OF ME
State of Florida
Counties of Collier and Lee
Before the undersigned authority, personally
appeared Kim Pokarney, who on oath says that she
serves as the Accounting Manager, of the N: x "w ,tm c' REVISEDNOTICEOFMEETINGS ) W:Aiii
...T ,.x 1 PORT OF THE ISLANDS- '° � •r
Daily News, a daily newspaper published at_ COMMUNrfYIMPROVEMENiDISTil N
in Collier County, Florida: distributed In 'The Board of Supervisors of the Port of the Islands Community Improvement Dis-
and Lee counties of Florida; that the atta tri¢will hold their remaining meetings for Fiscal Yea thirdLat.the Orchia Cove
Clubhouse;25005 Peacock lane;.Naples, Florida on the third,Friday oi�each month
copy of advertising was published in said at10:00a.m.asfollows: :
newspaper on dates listed. .. Apia 15,2011 May 20,2011
Affiant further says that the said Naple .- duly lyne17;2on2o,1
u;
News is a newspaper published at Naples, i. s Pember16,,2011'
Collier County, Florida, and that the said There may be occasions when one or more Supervisors will be participating by
newspaper has heretofore been continuouslytelepn°ne.
Any person requiring special accommodations at any of these meetings because •
dayand has been entered as second class m of a disability or phreanl impairment should contact the District Office at(954)753
Each at least two(2)Calendar days prior to the meeting.
Each person who decidestd.appeat any adioA.taken at these meetings a'advieed ti
matter a t the post office i n Naples, i n s a that they wiq need.ai record of tfie proceedings and that accordingly,the person
Collier County, Florida, or aperiod of 1 may need oy ensure that a onwbitn record of the proceedings is made including
the testimony and evidence upon which such appeal n to be based
next precedingthe firstpublication of thi. `,�4}.10 ire: k ''"
Calvin Teague sibs +3 � x �� "C;
District Manager ,..a w "
attached copy of advertisement, and affian ra fvo1 '
further says that he has neither paid nor
A°"11 '011
promised any person, firm or corporation any
discount, rebate, commission or refund for the
purpose of securing this advertisement for
publication in the said newspaper.
PUBLISHED ON: 04/01
AD SPACE: 46 LINE
FILED ON: 04/01/11
Signature of Affiant4$12./ L ""7
Sworn to and Subscribed before me this S}h day of I ril 201\
Personally known by me \oa,tcye ir RONVIa0
ties''''''''-'-
�a'°e'% KAROL E KANGAS
:+ "' Notary Public-State of Florida
a 1 . . 4, My Comm.Expires Jul 29,2013 I
0 %;FOFF, "' Commission#DO 912237
k -✓ Is, m — o -., — t
'"ppily .- Estimate
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, y DATE ESTIMATE#
S�� , S114+ ?;;, i 07/14/2011 1086
r
Lawn Service, Inc. + o t'• A. EXP. DATE
( OrdatilI,
P.O. Box 367495 Bonita Springs, FL 34136-7495
ADDRESS SHIP TO
Port of the Islands CID Port of the Islands CID
Accounts Payable Specialist Bert K.Underwood
Severn Trent Services Port Of The Islands Lead Operator
210 N.University Drive,Ste 702 Severn Trent Services
Coral Springs,FL 33071 12600 Union Road
Naples,FL 34114
Activity Quantity Rate Amount
•Remove tree struck by powerline 1 250.00 250.00
All Estimates must be signed and returned prior to start of TOTAL, $250.00
project.
Accepted By: Accepted Date:
(239)354-1080 inthit):sotolawn.com
PORT OF THE ISLANDS
Community Improvement District
Annual Operating Budget
Fiscal Year 2012
Version 3-Modified Tentative Budget
(Printed on 7/5/11 5:00 pm)
Prepared by:
SEVERN
TRENT
SERVICES
PORT OF THE ISLANDS
Community Improvement District
Table of Contents
Page#
OPERATING BUDGET
General Fund
Summary of Revenues,Expenditures and Changes in Fund Balances 1-2
Budget Narrative 3-5
Exhibit A-Allocation of Fund Balances 6
Water and Sewer Fund
Summary of Revenues,Expenditures and Changes in Fund Balances 7-8
Budget Narrative 9-12
Amortization Schedule 13
Exhibit B-Allocation of Fund Balances t4
SUPPORTING BUDGET SCHEDULES
2011-2012 Non-Ad Valorem Assessment Summary 15
•
Port of the Islands
Community Improvement District
Operating Budget
Fiscal Year 2012
PORT OF THE ISLANDS
Community Improvement District General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2012 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU JUL- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2009 FY 2010 FY 2011 JUN-2011 SEP-2011 FY 2011 FY 2012
REVENUES
Interest-Investments $ 11,804 $ 9,977 $ 1,045 $ 4,500 $ 261 $ 4,761 $ 2,090
Net!nor(Decr)In FMV-Invest (5,786) 6,271 -
2,858 2,858
Interest-Tax Collector 236 1,429 - 115 - 115 -
Special Assmnts-Tax Collector 439,607 404,299 435,400 401,090 34,310 435,400 435,400
Special Assmnts-Refund - (13,304) - - - -
Special Assmnts-Delinquent - 3,795 - - - -
Special Assmnts-Discounts (11,417) (12,027) (17,416) (11,180) - (11,180) (17,416)
Other Miscellaneous Revenues 2,733 3,277 -
2,383 2,383
TOTAL REVENUES 437,177 403,717 419,029 399,766 34,571 434,337 420,074
EXPENDITURES
Administrative
P/R-Board of Supervisors 6,300 6,400 7,000 4,500 1,500 6,000 7,000
FICA Taxes 482 490 536 344 115 459 536
ProfServ-Engineering 30,435 16,550 26,000 15,158 6,501 21,659 26,000
ProfServ-Legal Services 17,165 28,890 12,500 23,075 3,126 26,201 12,500
ProfServ-Mgmt Consulting Sery 26,084 26,084 26,867 20,150 6,717 26,867 27,539
ProfServ-Property Appraiser - - 6,531 - 6,531 6,531 6,531
Prof Serv-Special Assessment 8,500 8,500 8,755 8,755 - 8,755 8,974
Auditing Services 4,432 4,432 4,000 3,750 - 3,750 3,750
Communication-Telephone 55 69 120 17 30 47 100
Postage and Freight 1,034 1,280 2,000 874 501 1,375 1,500
Rental-Meeting Room - 600 600 250 75 325 300
Insurance-General Liability 10,667 7,979 8,440 7,830 7,830 8,270
Printing and Binding 2,055 1,551 2,400 1,007 600 1,607 2,000
Legal Advertising 2,084 2,475 2,200 166 549 715 2,200
Miscellaneous Services 1,369 293 400 335 150 485 400
Misc-Assessmnt Collection Cost 1,000 1,944 8,708 7,798 910 8,708 8,708
Office Supplies 334 774 650 353 162 515 650
Annual District Filing Fee 175 175 175 175 - 175 175
Total Administrative 112,171 108,486 117,882 94,537 27,467 122,004 117,132
Field
Contracts-Mgmt Services 99,641 99,703 102,619 75,959 25,331 101,290 103,822
Contracts-Landscape 94,082 95,953 94,234 72,670 23,559 96,229 79,440
Electricity-Streetlighting 11,979 12,267 12,276 9,418 3,069 12,487 13,000
Utility-Irrigation 6,329 9,248 7,200 5,475 1,800 7,275 7,200
R&M-Renewal and Replacement 26,342 19,567 15,000 16,657 3,750 20,407 20,000
R&M-Roads&Alleyways - - 6,000 - 1,500 1,500 6,000
Capital Outlay - 4,508 63,818 - - - 73,481
Capital Reserve 23,941 - -
Total Field 262,314 241,246 301,147 180,179 59,009 239,188 302,942
TOTAL EXPENDITURES 374,485 349,732 419,029 274,716 86,475 361,191 420,074
Annual Operating Budget
Fiscal Year 2012 1
PORT OF THE ISLANDS
Community Improvement District General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2012 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU JUL- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2009 FY 2010 FY 2011 JUN-2011 SEP-2011 FY 2011 FY 2012
Excess(deficiency)of revenues
Over(under)expenditures 62,692 53,985 - 125,050 (51,905) 73,145 (0)
OTHER FINANCING SOURCES(USES)
Contribution to(Use of)Fund Balance - - - - - - (0)
TOTAL OTHER SOURCES(USES) - - - - - (0)
Net change in fund balance 62,692 53,985 - 125,050 (51,905) 73,145 (0)
FUND BALANCE,BEGINNING 983,996 1,046,688 1,100,673 1,100,673 - 1,100,673 1,173,818
FUND BALANCE,ENDING $ 1,046,688 $ 1,100,673 $ 1,100,673 $ 1,225,723 $ (51,905) $ 1,173,818 $ 1,173,818
Annual Operating Budget
Fiscal Year 2012 2
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2012
REVENUES
Interest-Investments
The District earns interest on the monthly average collected balance for their operating accounts.
Special Assessments-Tax Collector
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for
the operating expenditures during the Fiscal Year.
Special Assessments-Discounts
Per Section 197.162, Florida Statues,discounts are allowed for early payment of assessments. The budgeted amount for
the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments.
EXPENDITURES
Administrative
P/R-Board of Supervisors
Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting
at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14
meetings. The fees will be split evenly with the Water&Sewer Fund.
FICA Taxes
Payroll taxes for supervisor salaries are calculated as 7.65%of payroll.
Professional Services-Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly
board meetings when requested, review of invoices, and other specifically requested assignments. The budgeted amount
for the fiscal year is based on prior year spending. The fees for shared general maters only will be split evenly with the
Water&Sewer Fund.
Professional Services-Legal Services
The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board
meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of
Supervisors and the District Manager. The fees will be split evenly with the Water & Sewer Fund based on the percent
budgeted for each fund.
Professional Services-Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Environmental Services, Inc.
Professional Services-Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property
Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative
costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage, and programming. The FY2012 budget for collection costs was based on 1.5% of the
anticipated assessment collections.
Annual Operating and Water/Sewer Budget
Fiscal Year 2012 3
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2012
EXPENDITURES
Administrative (continued)
Professional Services-Special Assessment
The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the
District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments.
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting
Firm. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund.
Communication-Telephone
Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending.
The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund.
Postage and Freight
This represents costs associated with actual postage and/or freight used for District mailings including agenda packages,
vendor checks and other correspondence. The budgeted amount for the fiscal year is based on prior year spending. The
fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund.
Rentals—Meeting Room
The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. This
fee will be split evenly with the Water&Sewer Fund.
Insurance—General Liability
The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2012 budget includes an
estimated 10%increase of the actual FY 2011 premium.
FY2012:
General Liability $5,815
Property $10,725
Total $16,540
This expense is split evenly with the Water&Sewer Fund($16,540/2=$8,270).
Printing and Binding
This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other
special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the
Water&Sewer Fund based on the percent budgeted for each fund.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of
general circulation.The board will advertise for their meetings annually. The fees will be split with the Water&Sewer Fund
based on the percent budgeted for each fund.
Miscellaneous Services
This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year.
Annual Operating and Water/Sewer Budget
4
Fiscal Year 2012
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2012
EXPENDITURES
Administrative(continued)
Miscellaneous-Assessment Collection Costs
The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida
Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies,
data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for
the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater.
The FY2012 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections.
Office Supplies
Supplies used in the preparation and binding of agenda packages, required mailings,and other special projects.
Annual District Filing Fee
The District is required to pay an annual fee of$175 to the Department of Community Affairs.
Field
Contracts-Mgmt Services
The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field
management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount
are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district.
Contracts-Landscape
Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,620 ($79,440/year). The
remainder of the budgeted expenditures is to cover any incidental landscape expenditures that the district may incur.
Electricity-Streetlighting
The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads.
Expenses are based on prior year's electric bills.
Account No. Service Address
0051120000 0 Eveningstar Cay
4941120000 Newport Drive
5741120000 262 Stella Maris
Utility-Irrigation
The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common
areas that the District is required to maintain.
R&M-Renewal and Replacement
Various repair and maintenance costs incurred as needed including but not limited to the entrance, monuments and lighting.
R&M-Roads& Alleyways
Expenses incurred while maintaining District roadways.
Capital Outlay
Monies spent on capital improvement projects as identified by the board.
Annual Operating and Water/Sewer Budget
Fiscal Year 2012 5
PORT OF THE ISLANDS
Community Improvement District General Fund
Exhibit"A"
Allocation of Fund Balances
AVAILABLE FUNDS
Amount
Beginning Fund Balance-Fiscal Year 2012 $ 1,173,818
Net Change in Fund Balance-Fiscal Year 2012 (0)
Reserves-Fiscal Year 2012 Additions -
Total Funds Available(Estimated)-9/30/2012 1,173,818
ALLOCATION OF AVAILABLE FUNDS
Operating Reserve-First Quarter Operating Capital 105,019 11l
Subtotal 105,019
Total Allocation of Available Funds 105,019
Total Unassigned(undesignated)Cash $ 1,068,799
Notes
(1)Represents approximately 3 months of operating expenditures
Annual Operating Budget
Fiscal Year 2012 6
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Summary of Revenues, Expenses and Changes in Net Assets
Fiscal Year 2012 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU JUL- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2009 FY 2010 FY 2011 JUN-2011 SEP-2011 FY 2011 FY 2012
OPERATING REVENUES
Interest-Investments $ 13,026 $ 3,980 $ 3,224 $ 4,813 $ 1,632 $ 6,445 $ 5,448
Water Revenue 40,061 41,656 40,000 34,612 11,537 46,149 40,000
Sewer Revenue 60,269 59,903 60,000 48,840 16,280 65,120 60,000
Irrigation Fees 64,283 102,220 100,000 76,451 25,484 101,935 100,000
Meter Fees 250 - - - - - -
Net!nor(Decr)In FMV-Invest (10,775) 11,677 - 5,323 5,323 -
Interest-Tax Collector 3,271 - - - - -
Special Assmnts-Tax Collector 1,148,055 1,055,823 1,135,025 1,045,587 89,438 1,135,025 1,135,025
Special Assmnts-Refund - (34,209) - - - - -
Special Assmnts-Delinquent - 9,912 - - - - -
Special Assmnts-Discounts (29,815) (31,407) (45,401) (29,146) - (29,146) (45,401)
Other Miscellaneous Revenues 17,448 11,552 - 16,326 - 16,326 -
TOTAL OPERATING REVENUES 1,302,802 1,234,378 1,292,848 1,202,806 144,371 1,347,177 1,295,072
OPERATING EXPENSES
Personnel and Administration
P/R-Board of Supervisors 6,300 6,400 7,000 4,500 1,500 6,000 7,000
FICA Taxes 482 490 536 344 115 459 536
ProfServ-Engineering 72,413 25,531 26,000 31,199 6,501 37,700 26,000
ProfServ-Legal Services 17,276 29,076 12,500 23,075 3,126 26,201 12,500
ProfServ-Mgmt Consulting Sery 26,192 26,192 26,978 20,234 6,744 26,978 27,652
ProfServ-Property Appraiser - - 17,025 - 17,025 17,025 17,025
ProfServ-Special Assessment 7,250 7,250 7,468 7,468 - 7,468 7,655
ProfServ-Utility Billing 15,610 15,135 15,435 11,149 3,858 15,007 15,821
Auditing Services 3,568 3,568 4,000 3,750 - 3,750 3,750
Communication-Telephone 31 58 120 17 30 47 100
Postage and Freight 380 634 1,000 434 249 683 1,000
Rental-Meeting Room - 600 600 250 75 325 300
Insurance-General Liability 10,667 7,979 8,440 7,830 - 7,830 8,270
Printing and Binding 1,012 969 1,500 629 375 1,004 1,500
Legal Advertising 1,522 1,841 1,637 123 408 531 1,600
Miscellaneous Services 1,545 810 400 994 331 1,325 1,100
Misc-Bad Debt 2,008 - - - - - -
Misc-Assessmnt Collection Cost 39,704 37,904 22,701 20,329 2,372 22,701 22,701
Office Supplies 334 885 750 408 189 597 750
Depreciation Expense 214,576 253,166 - - - - -
Total Personnel and Administration 420,870 418,488 154,090 132,733 42,898 175,631 155,259
Water-Sewer Comb Services
Unemployment Compensation 239 271 - - - -
Contracts-Mgmt Services 300,520 300,698 309,505 228,008 75,992 304,000 311,600
Contracts-Other Services - - - 1,750 - 1,750 2,000
Communication-Teleph-Field 3,730 3,918 3,768 3,033 942 3,975 3,768
Utility -General 82,469 76,559 83,500 59,927 20,874 80,801 80,000
-
R&M-Renewal and Replacement 173,720 - - - - -
Annual Operating Budget
Fiscal Year 2012 7
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Summary of Revenues, Expenses and Changes in Net Assets
Fiscal Year 2012 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU JUL- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2009 FY 2010 FY 2011 JUN-2011 SEP-2011 FY 2011 FY 2012
R&M-Irrigation - 7,134 10,000 13,353 2,499 15,852 10,000
R&M-Water Plant - 27,693 10,000 9,832 2,499 12,331 10,000
R&M-Waste Water Plant - 39,203 25,000 33,647 6,249 39,896 25,000
Misc-Bad Debt - 15,359 - - - - -
Misc-Licenses&Permits - - 5,000 4,375 - 4,375 4,500
Cap Outlay-Irrigation - - - - 11,670 11,670 10,000
Cap Outlay-Water Plant - - 3,102,670 598,811 1,021,685 1,620,496 3,697,180
Cap Outlay-Wast Water Plant - - 30,796 314,505 64,516 379,021 30,796
Capital Reserve - - 25,000 - - - 25,000
Total Water-Sewer Comb Services 560,678 470,835 _ 3,605,239 1,267,241 1,206,926 2,474,167 4,209,844
Debt Service
Principal Debt Retirement - - 417,852 - - - 480,440
Interest Expense - - 288,592 - 102,424 102,424 174,920
Cost of Issuance - - - 42,700 - 42,700 -
Total Debt Service - - 706,444 42,700 102,424 145,124 655,360
TOTAL OPERATING EXPENSES 981,548 889,323 4,465,773 1,442,674 1,352,248 2,794,922 5,020,462
Operating income(loss) 321,254 345,055 (3,172,925) (239,868) (1,207,877) (1,447,745) (3,725,390)
OTHER FINANCING SOURCES(USES)
Interfund Transfer-In 484,257 - - - - - -
Special Item(Gain) - 106,000 - - - - -
TOTAL OTHER SOURCES(USES) 484,257 106,000 - - - - -
Change in net assets 805,511 451,055 (3,172,925) (239,868) (1,207,877) (1,447,745) (3,725,390)
TOTAL NET ASSETS,BEGINNING 6,284,986 7,090,497 7,541,552 7,541,552 - 7,541,552 6,093,807
TOTAL NET ASSETS,ENDING $7,090,497 $7,541,552 $4,368,627 $ 7,301,684 $(1,207,877) $6,093,807 $ 2,368,417
Annual Operating Budget
Fiscal Year 2012 8
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2012
REVENUES
Interest-Investments
The District earns interest income on their operational accounts.
Water Revenue
Based on prior year's budget and water consumption.
Sewer Revenue
Based on prior year's budget and waste water consumption.
Irrigation Fees
Based on prior year's budget and irrigation water consumption.
Special Assessments-Tax Collector
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for
the debt service expenditures during the Fiscal Year.
Special Assessments-Discounts
Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for
the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments.
EXPENDITURES
Administrative
P/R Board of Supervisor Salaries
Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting
attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board
members paid for attending 14 meetings. The fees will be split evenly with the General Fund.
FICA Taxes
Payroll taxes for supervisor salaries are calculated as 7.65%of payroll.
Professional Services-Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly
board meetings when requested, review of invoices, and other specifically requested assignments. The fees for shared
general maters only will be split evenly with the Water&Sewer Fund.
Professional Services-Legal Services
The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board
meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the
Board of Supervisors and the District Manager. The fees will be split with the General Fund based on the percent
budgeted for each fund.
Professional Services-Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Management Services, Inc.
Annual Operating and Water/Sewer Budget
Fiscal Year 2012 9
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2012
EXPENDITURES
Administrative (continued)
Professional Services-Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property
Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative
costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage, and programming. The FY2012 budget for collection costs was based on 1.5% of the
anticipated assessment collections.
Professional Services-Special Assessment
The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the
District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments.
Professional Services-Utility Billing
The District sends invoices to customers for use of the utility system. This billing service, provided by Severn Trent
Services, Inc., includes calculating, printing and mailing of utility bills, posting and depositing cash receipts, customer
service and other related services.
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting
Firm. The fees will be split with the General Fund based on the percent budgeted for each fund.
Communication-Telephone
Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The
fees will be split with the General Fund based on the percent budgeted for each fund.
Postage and Freight
This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and
other correspondence. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split
with the General Fund based on the percent budgeted for each fund.
Rentals—Meeting Room
The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. This
fee will be split evenly with the General Fund.
Insurance—General Liability
The District currently has its Insurance Policy with the Florida Municipal Insurance Trust.The FY 2012 budget includes an
estimated 10%increase of the actual FY 2011 premium.
FY2012:
General Liability $5,815
Property $10,725
Total $16,540
This expense is split evenly with the Water&Sewer Fund ($16,540/2=$8,270).
Printing and Binding
Copies used in the preparation of agenda packages, required mailings,and other special projects. The budgeted amount
for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent
budgeted for each fund.
Annual Operating and Water/Sewer Budget
10
Fiscal Year 2012
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2012
EXPENDITURES
Administrative(continued)
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper
of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the
General Fund based on the percent budgeted for each fund.
Miscellaneous Services
This includes bank charges and any miscellaneous expenses that may be incurred during the year.
Miscellaneous-Assessment Collection Cost
The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,
administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data
processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the
actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The
FY2011 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections.
Office Supplies
Supplies used in the preparation and binding of agenda packages, required mailings,and other special projects. The fees
will be split with the General Fund based on the percent budgeted for each fund.
Field
Contracts-Mgmt Services
The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field
management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount
are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district.
Contracts-Other Services
Includes contract services provided by Superior Power plus a contingency.
Communication—Teleph—Field
Century Link and Sprint provide communication services to the District. The following accounts are included in this line
item:
Vendor Description Annual Amount
Century Link Plant Land Line (239-642-9219) $3,180
Century Link Plant Fax Line (239-642-9392) 504
Sprint Automated svc to notify Bob of power failures 84
Total $3,768
Utility-General
The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste
water plant.The estimated cost is based on prior year's average monthly electric bills.
Account No. Service Address Svc.Type
9741120000 25000 E.Tamiami Irrigation
1941120000 0 Port of the Islands Irrigation
3841120000 119 Newport Drive Irrigation
7841120000 Union Road Irrigation
0941120000 245 Stella Maris Drive Lift Station
1841120000 0 Newport Drive Lift Station
7624900000 160 Cays Drive Lift Station
Annual Operating and Water/Sewer Budget
Fiscal Year 2012 11
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2012
EXPENDITURES
Field (continued)
6941120000 0 Cays Drive Lift Station
3083520000 0 Newport Drive Lift Station
3941120000 86112700 P Islands Waste Water
R&M—Irrigation
Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant.
R&M—Water
Repair and maintenance costs associated with the water plant.
R&M—Waste Water
Repair and maintenance costs associated with the waste water plant.
Miscellaneous-Licenses & Permits
Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual
drinking water license and waste water regulatory fee.
Capital Outlay—Irrigation
Funds spent on capital improvement projects for irrigation.
• 1-8 $10,000 MISC. EQUIPMENT REPLACEMENT
Capital Outlay—Water
Funds spent on capital improvement projects for the water plant.
• W-14A$3,364,180 CONSTRUCTION OF NEW WATER TREATMENT PLANT
• W-14B$260,000 INSPECTION OF NEW WATER TREATMENT PLANT
• W-15 $50,000 NEW WATER METER REPLACEMENT PROGRAM TO INCLUDE BACKFLOW
PREVENTION:
o This includes$7,000/yr.for water meter replacement(100 per year for 6 years).
• W-20 $15,000 SPARE PARTS
o Spare parts and backup equipment likely to be needed for replacement
• W-22 $8,000 FIRE HYDRANT REPAIR AND REPLACEMENT
o Budget for one fire hydrant per year for the next four years.
Capital Outlay—Waste Water
Funds spent on capital improvement projects for the waste water plant.
• WW-23$30,796 SCADA AND CONTROL PANEL FOR LIFT STATIONS
Capital Reserves
Funds set aside for future capital improvement projects including MBR membrane module replacement.
Debt Service
Principal Debt Retirement
Principal payment due on Series 2010 bond.
Interest Expense
Interest payment due on Series 2010 bond.
Annual Operating and Water/Sewer Budget
12
Fiscal Year 2012
PORT OF THE ISLANDS
Community Improvement District
Debt Amortization
Series 2010 Bond
Date Principal Interest Principal Balance Fiscal
11/01/11 $0.00 $87,459.95 $4,983,473.00
05/01/12 $480,439.71 $87,459.95 $4,503,033.29 $655,359.61
11/01/12 $0.00 $79,028.23 $4,503,033.29
05/01/13 $497,303.14 $79,028.23 $4,005,730.15 $655,359.61
11/01/13 $0.00 $70,300.56 $4,005,730.15
05/01/14 $514,758.49 $70,300.56 $3,490,971.66 $655,359.62
11/01/14 $0.00 $61,266.55 $3,490,971.66
05/01/15 $532,826.51 $61,266.55 $2,958,145.15 $655,359.62
11/01/15 $0.00 $51,915.45 $2,958,145.15
05/01/16 $551,528.72 $51,915.45 $2,406,616.43 $655,359.61
11/01/16 $0.00 $42,236.12 $2,406,616.43
05/01/17 $570,887.38 $42,236.12 $1,835,729.05 $655,359.62
11/01/17 $0.00 $32,217.04 $1,835,729.05
05/01/18 $590,925.52 $32,217.04 $1,244,803.53 $655,359.61
11/01/18 $0.00 $21,846.30 $1,244,803.53
05/01/19 $611,667.01 $21,846.30 $633,136.52 $655,359.61
11/01/19 $0.00 $11,111.55 $633,136.52
05/01/20 $633,136.52 $11,111.55 $0.00 $655,359.61
totals $4,983,473.00 $914,763.52 $5,898,236.52
Annual Operating Budget
Fiscal Year 2012 13
PORT OF THE ISLANDS
Community Improvement District Water Sewer Fund
Exhibit"B"
Allocation of Fund Balances
AVAILABLE FUNDS Amount
Beginning Fund Balance-Fiscal Year 2012 $ 6,093,807
Net Change in Fund Balance-Fiscal Year 2012 (3,725,390)
(1)Less:Restricted Assets(Net) (7,432,444)
(2)Add:Series 2010 bond funds received 5,500,000
Reserves-Fiscal Year 2012 Additions 25,000
I Total Funds Available(Estimated)-9/30/2012 460,973
ALLOCATION OF AVAILABLE FUNDS
Restricted Fund Balance
(3)Construction Account 355,624
Assigned Fund Balance
(4) Reserves 50,000
Nonspendable Fund Balance
Deposits 32,650
Total Allocation of Available Funds 438,274
Total Unassigned Cash $ 22,699
Notes
(1)Capital assets
(2) Series 2010 bond proceeds received
(3) Balance in construction account
(4) Reserves set aside for future capital improvement projects including MBR
membrane module replacement
Annual Operating Budget
Fiscal Year 2012 14
Port of the Islands
Community Improvement District
Supporting Budget Schedules
Fiscal Year 2012
PORT OF THE ISLANDS
Community Improvement District
Port of the Islands Community Improvement District
Non-Ad Valorem Assessment Roll
FY 2011-2012
Product Maint.ERC Maint/ERC W/S ERC W/S Standby W/S Capital Total per
Type Allocation $ 400 Allocation $1,124 Product
$413 $711
Hotel Room 1.00 $400 0.60 $248 $427 $1,074
Condo Unit 1.00 $400 0.80 $330 $569 $1,299
Single Family 1.00 $400 1.00 $413 $711 $1,524
Comparison FY 2011 to FY 2012
Product Total Total Increase %
Type FY 2012 FY 2011 (Decrease) Change
Hotel Room $1,074 $1,074 $0 0%
Condo Unit $1,299 $1,299 $0 0%
Single Family $1,524 $1,524 $0 0%
Annual Operating Budget
Fiscal Year 2012 15
Page 1 of 4
Teague, Cal
From: Teague, Cal
Sent: Thursday, July 14, 2011 4:00 PM
To: Chuck Custer; Dale Lambert; Dick Ziko (RCZIKO@EMBARQMAIL.COM); Norine &Joe; Ted Bissel
(tbissell@embarqmail.com)
Subject: FW: CID Drainage Piping Sediment
Here is the response I sent to Chris and still waiting for a reply.
Calvin Teague
District Manager
Severn Trent Services
Management Services-Florida
M: (239)223-4437
T: (239)245-7118 ext. 301
F: (239)245-7120
E: cteague@severntrentms.com
From: Teague, Cal
Sent: Tuesday, June 28, 2011 10:44 PM
To: 'Christopher Shucart`; 'Ron Benson'
Cc: 'Daniel H. Cox'; 'A&C'
Subject: RE: CID Drainage Piping Sediment
Chris, it appears that valid arguments are presented for both the collapse of the original drainage pipe and the
parking lot construction contributing to the sediment. Please provide an estimate of what costs are involved in
permitting and dredging the affected area. We can then discuss it further to see what recommendations we can
make to the Board of Supervisors for them to determine the extent to which they would contribute to the
dredging, if any. The next meeting of the Board is July 15th
Calvin Teague
District Manager
Severn Trent Services
Management Services-Florida
M: (239)223-4437
T: (239)245-7118 ext. 301
F: (239)245-7120
E: cteague@severntrentms.com
...._._._....
From: Christopher Shucart [mailto:Chris@ portoftheislandsmarina.com]
Sent: Thursday, June 23, 2011 8:06 AM
To: 'Ron Benson'; Teague, Cal
Cc: 'Daniel H. Cox'; 'A &C'
Subject: RE: CID Drainage Piping Sediment
Good Morning Ron,
I hate to be argumentative here but I know without a doubt that the silting in did not come from the
construction of the parking lot.
7/14/2011
Page 2 of 4
The sediment came as a direct result of 1)the broken pipe and 2) depositing of sediment over time thru the
normal coarse of use of the CID's storm water piping.The previous aerials you sent around were not take at a
low/lower tide which is the reason why the area in question was not visible shown.
As a result I went back and looked thru our historical aerials and came across one that we had completed on
January 15, 2006 at 11:25 am. For your reference please see the enclosed aerial. As you can see the parking lot
has not been constructed and you can clearly see the large amount of sediment in the area in questions.
Please feel free to contact me with any questions.
Best Regards,
Christopher
From: Ron Benson [mailto:RonBenson@hmeng.com]
Sent: Wednesday, June 22, 2011 5:04 PM
To: Christopher Shucart; Teague, Cal'
Cc: 'Daniel H. Cox'; 'A&C'
Subject: RE: CID Drainage Piping Sediment
Christopher
Here is 2003 aerial. It is a bit grainy, but this is as early as we can get from the County website. I recall that the
pipe was replaced in 2003 and it does not look like much sand in this photo. If the sand was from when the pipe
leaked, then the sand would have shown up in 2003 and 2004 photos, but the sand doesn't show up in large
amounts until 2008 and that is the same time when the parking lot site was totally exposed.
Best wishes
Ron
Ronald E. Benson Jr., Ph.D., P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239)254-2000 (Voice)
(239)254-2097 (Fax)
(239) 777-1611 (Mobile)
From: Christopher Shucart [mailto:chris@portoftheislandsmarina.com]
Sent: Wednesday, June 22, 2011 4:30 PM
To: Ron Benson; 'Teague, Cal'
Cc: 'Daniel H. Cox'; 'A &C'
Subject: RE: CID Drainage Piping Sediment
Ron,
The reason for those different levels in the aerials has to do with low tide versus high tide. The aerials were not
taken at the same tide levels. Also I don't believe the parking piping even connects to one another therefore the
construction would have nothing to do with the sediment.
7/14/2011
Page 3 of 4
From: Ron Benson [mailto:RonBenson@hmeng.com]
Sent: Wednesday, June 22, 2011 4:21 PM
To: Christopher Shucart; 'Teague, Cal'
Cc: 'Daniel H. Cox'; 'A &C'
Subject: RE: CID Drainage Piping Sediment
Christopher
Please take a look at the attached two aerial photos. The photo for 2007 does not show that much sand, but the
photo for 2008 shows the construction of the parking lot and the very large pile of sand which is likely the result of
runoff during construction of the parking lot. The inlet for the pipe in question is in the vicinity of the parking lot.
Have you talked to the contractor who built the parking lot?
Best wishes
Ron
Ronald E. Benson Jr., Ph.D., P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239)254-2000 (Voice)
(239)254-2097 (Fax)
(239) 777-1611 (Mobile)
From: Christopher Shucart [mailto:chris@portoftheislandsmarina.com]
Sent: Wednesday, June 22, 2011 9:36 AM
To: Teague, Cal'
Cc: 'Daniel H. Cox'; 'A&C'; Ron Benson
Subject: FW: CID Drainage Piping Sediment
Good Morning Cal,
I have not heard back from you regarding the below email that was previously sent to you a month ago. Can you
please provide me an update so I can pass that information along to the Marina association board of directors
and owners.
Thank you,
Christopher
...................................... . . ..
From: Christopher Shucart [mailto:chris@portoftheislandsmarina.com]
Sent: Thursday, May 26, 2011 10:34 AM
To: 'Teague, Cal'
Cc: 'Ron Benson'; 'Daniel H. Cox'
Subject: CID Drainage Piping Sediment
Good Morning Cal,
The CID has a culvert pipe (which is further described in the attached recorded easement document)which runs
thru the County's property and dumps into the Marina Condo Associations basin property.
Several years ago the CID had to replace that pipe because it had collapsed. When that pipe collapsed it sent a
7/14/2011
Page 4 of 4
large amount of sand and sediment into the Marina basin. Also over time thru general routine use of the
drainage pipe,additional sediment has been deposited into the Marina basin.
The enclosed aerial further depicts the area in question. As you can see from the aerial, a portion of the marina
basin is completely out of the water at low tide because of the excess sediment being deposited into the Marina
basin.
This issue has been brought up by several members of the Marina Association. As president of the Marina
Association I am therefore reaching out to you (and to the Board)to see about having the CID remove the
sediment that was deposited as a result of the broken drainage pipe and use of the pipe over the years.
We have an Association meeting on the 14th of June therefore any information you could provide me would be
appreciated.
Best Regards,
Christopher Shucart
JCS Realty Group, LLC
2614 Tamiami Trail North
Suite # 615
Naples, Florida 34103
(239) 692-8397: Office
(239) 692-8527: Fax
(239) 289-3143: Mobile
Port of the Islands Marina
c/o:The Islands Marina, LLC
(239)389-0376: Office
(239)389-2674: Fax
www.PortoftheIslandsMarina.com
7/14/2011
SFWMD NOTICE GENERAL PERMIT NO. 13640
Rev:9/99 (NON-ASSIGNABLE)
DATE ISSUED: July 27,2010
AUTHORIZING: 18" STORM DRAIN THROUGH THE NORTH RIGHT OF WAY OF THE FAKA UNION
CANAL LOCATED APPROXIMATELY A 1/4 MILE NORTH OF THE CENTERLINE OF
LOCATED IN: THE US 41 BRIDGE.
COLLIER COUNTY, SECTION 4 TOWNSHIP 52S RANGE 28E
ISSUED TO: POI-CID PORT OF THE ISLAND COMMUNITY IMPROVEMENT DISTRICT
25000 TAMIAMI TRAIL EAST
NAPLES FL 34114
Attention: DALE LAMBERT,CHAIRMAN OF POI-CID
This permit is issued pursuant to Application No. 10-0317-3 dated March 17,2010 and permittee's
agreement to hold and save the South Florida Water Management District and its successors harmless from any and
all damages, claims or liabilities which may arise by reason of the construction,maintenance or use of the work or
structure involved in the Permit. Said application,including all plans and specifications attached thereto,is by reference
made a part hereof.The permittee, by acceptance of this permit, hereby agrees that he/she shall promptly comply with
all orders of the District and shall alter, repair or remove his/her use solely at his/her expense in a timely fashion.
Permittee shall comply with all laws and rules administered by the District. This permit does not convey to permittee
any property rights nor any rights or privileges other than those specified herein, nor relieve the permittee from
complying with any law, regulation,or requirement affecting the rights of other bodies or agencies. All structures and
works installed by permittee hereunder shall remain the property of the permittee.
This permit is issued by the District as a revocable license to use or occupy District works or lands. It does not create
any right or entitlement, either legal or equitable, to the continued use of the District works or lands. Since this permit
conveys no right to the continued use of the District works or lands, the District is under no obligation to transfer this
permit to any subsequent party. By acceptance of this permit, the permittee expressly acknowledges that the permittee
bears all risk of loss as a result of revocation of this permit.
WORK PROPOSED MUST BE COMPLETED ON OR BEFORE July 31,2011. Otherwise, this permit is void and
all rights thereunder are automatically canceled unless permittee applies for,in writing,a request for extension to the
construction period and such request is received by the District on or before the expiration date and such request is
granted,in writing, by the District.
SPECIAL CONDITIONS(SPECIFIC PROJECT CONDITIONS)AND LIMITING CONDITIONS ON ATTACHED
SHEETS ARE A PART OF THIS DOCUMENT.
FILED ON rt ' ��r`� s _ BY:
( n Thayer, Director
BY , (L1 t_ +'/' " Vegetat8pn a d Land Management Department
! DEP6TY CLERK i South Florida Water Management District
Return Receipt Requested/Certified No. 7008 0150 0003 1149 4913
C: Philip Jimenez Copy to: HM Hole-Montes
BIG CYPRESS BASIN/NAPLES SERVICE CENTER George H. Hermanson, P.E.
(239) 597-1505, Extension 7614 950 Encore Way
Naples. FL 34110
SEVERN
T R E N T 'r�o/l•� o f �/�.jz. s�2Q,woQs
SERVICES June 2011 Operations Report
Water Treatment Plant Operations and Maintenance
The Water Treatment Plant produced and distributed 2.918 MG for the month of June, which is an
average of 0.097 MGD.
Wastewater Plant Operations and Maintenance
The WWTP treated approximately 1.128 MG for the month of June, which is an average of 0.038
MGD
Reuse System Operations and Maintenance
The reuse system delivered 8.046 MG,which is an average of 0.268 MGD.
Permit Compliance:
Water Treatment Plant:
All permit requirements met
Wastewater Treatment Plant
All permit requirements met
Events Occurring Throughout the Month:
Wastewater Plant
• Mixer in Anoxic 1 re-installed.
• Return sludge pump #2 re-installed.
Water Plant
• Attending bi-weekly meetings with contractor and engineer.
• Calibrated flow Meters.
• Installing New Backflows and Meters.
Ground Water level
• Monitoring Well elevation: 6/1/2011 = 1.53 ft NGVD
Severn Trent Services•12600 Union Road Naples,Florida 34114•Tel 239-642-9219
Fax 239-642-9469•www.severntrentservices.com
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Lawn Service, Inc. g EXP. DATE
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P.O. Box 367495 Bonita Springs, FL 34136-7495
ADDRESS SHIP TO
Port of the Islands CID Port of the Islands CID
Accounts Payable Specialist Bert K.Underwood
Severn Trent Services Port Of The Islands Lead Operator
210 N.University Drive, Ste 702 Severn Trent Services
Coral Springs,FL 33071 12600 Union Road
Naples,FL 34114
Activity Quantity Rate Amount
•Newport Drive
Provide estimate for removal of dead oak struck by powerline
Proceded with coconut tree trimming on Newport Drive
Lights on Newport are still out,need to recheck photocell
Spotted Chinch bug damage on Newport Drive and was treated this month.
Exotic vegetation was removed per estimate that was provided
•Old 41 Mediun
Oleanders were installed last month and all are doing well
Will turn off all irrigation on all CID properties due to sufficient rain, will monitor
rainfall,will turn backon when rain decreases and need for watering increases
•Cays Drive
Also spotted Chinch bug activity and was treated also.
•PumpStation
Gravel for pump station will be installed next week as per the estimate that was
provided.
Inspections for Month of July TOTAL
Accepted By: Accepted Date:
(239)354-1080 infoiesotolawn.com
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Prepared by
HOLE MONTES
R.O. WATER TREATMENT PLANT ENGINEERS•PLANNERS•SURVEYORS
PORT OF THE ISLANDS, FLORIDA
PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT
MONTHLY PROGRESS REPORT
July 15, 2011
A. Project Schedule — Overview
• Construction Schedule: Schedule prepared using critical path method and
Oracle (Primavera) software. Baseline schedule has been approved. Updated
schedule being submitted each month.
• Primary Activities Last Month — Cardinal: Contractor currently working on
materials procurement, permitting, and site work. Wastewater holding tank,
chlorine contact tank and RO building foundations. Fire Alarm permit has been
issued.
• Primary Activities Last Month — ITT: Final re-submittals returned.
• Functional Completion: Substantial Completion is required by the construction
contract to occur no later than November 13, 2011.
B. Field Progress
• Procurement: Materials procurement (shop drawing submission, approvals, and
manufacturing lead time) is underway with 123 technical submittals received from
the contractor. Review of submittals ongoing.
• Field Activities: Under building electrical and communication (SCADA) conduit
installation in progress. Installation of PVC yard piping in progress. Installation of
the Chlorine Contact Tank and Wastewater Holding Tank in progress. The
bottom slabs for both tanks have been formed and poured. Rebar for the tank
walls and tops are being installed. Concrete forms and shoring are being
installed for the RO building foundations.
• Safety Record: No safety incidents to report.
• Stormwater Pond: Retention area substantially complete.
C. Project Costs
• Construction Contract: Three payments ($318,600.68) have been made to date
on contract amount of$3,417,563.
• ITT Contract: No payments have been made to date on contract amount of
$780,225.
H:\2011\2011003\EN\C Correspondence\C1 Client Corrspondence\20110715-July Monthly Progress Report BOS.doc
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Port of the Islands
Community Improvement District
Financial Report
June 30, 2011
Prepared by
SEVERN
TRENT
SERVICES
Port of the Islands
Community Improvement District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet-All Funds Page 1
General Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Page 2-3
Trend Report Page 4-5
Enterprise Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Page 6-7
Trend Report Page 8-9
SUPPORTING SCHEDULES
Check Register Page 10- 11
Special Assessments -Collection Schedule Page 12
Construction Schedule Page 13-14
CIP Status Report Page 15- 16
Cash Flow Projections Page 17- 18
Cash Flow Projections-5 year Page 19
Monthly Activity Report Page 20-25
Accounts Receivable Ageing Report(90+days outstanding) Page 26-27
Repair and Maintenance Detail Reports Page 28-31
Port of the Islands
Community Improvement District
Financial Statements
(Unaudited)
June 30, 2011
PORT OF THE ISLANDS CID
STATEMENT OF NET ASSETS
JUNE 30,2011
GENERAL WATER AND TOTAL
SEWER
ASSETS $ $ $
CURRENT ASSETS:
CASH 416,650 78,617 495,267
ACCOUNTS RECEIVABLE - 4,067 4,067
ASSESSMENTS RECEIVABLE,NET 33,124 86,504 119,628
DUE FROM OTHER FUNDS - 64,369 64,369
INTEREST/DIVIDENDS RECEIVABLE 238 - 238
INVESTMENTS:
CERTIFICATE OF DEPOSIT-360 DAYS 149,618 - 149,618
MONEY MARKET ACCOUNT 721,752 26,124 747,876
SBA ACCOUNT 698 1,455 2,153
SBA ACCOUNT(RESTRICTED) 16,054 33,485 49,539
SBA RESERVES 1,340 - 1,340
SBA RESERVES(RESTRICTED) 1,928 - 1,928
CONSTRUCTION FUND - 4,618,547 4,618,547
FMV ADJUSTMENT (3,478) (6,477) (9,955)
TOTAL CURRENT ASSETS 1,337,924 4,906,691 6,244,615
NONCURRENT ASSETS:
CAPITAL ASSETS:
LAND - 196,480 196,480
CONSTRUCTION IN PROGRESS - 1,327,042 1,327,042
IMPROVEMENTS,NET - 5,903,812 5,903,812
EQUIPMENT,NET - 5,110 5,110
TOTAL NONCURRENT ASSETS - 7,432,444 7,432,444
TOTAL ASSETS 1,337,924 12,339,135 13,677,059
LIABILITIES
CURRENT LIABILITIES:
ACCOUNTS PAYABLE 8,444 29,533 37,977
ACCRUED EXPENSES 6,264 7,473 13,737
DUE TO OTHER FUNDS 64,369 - 64,369
DEPOSITS - 32,650 32,650
DEFERRED REVENUE 33,124 86,504 119,628
OTHER CURRENT LIABILITIES - 242 242
TOTAL CURRENT LIABILITIES 112,201 156,402 268,603
NONCURRENT LIABILITIES:
BONDS AND LOANS PAYABLE,LONG-TERM - 4,983,473 4,983,473
TOTAL NONCURRENT LIABILITIES - 4,983,473 4,983,473
TOTAL LIABILITIES 112,201 5,139,875 5,252,076
NET ASSETS
INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT - 2,448,971 2,448,971
RESERVES-ASSET REPLACEMENT - 25,000 25,000
UNRESTRICTED - 4,725,290 4,725,290
UNRESERVED/UNDESIGNATED 1,225,723 - 1,225,723
TOTAL NET ASSETS $ 1,225,723 $ 7,199,261 $ 8,424,984
NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS Page 1
REPORT DATE:7/5/2011 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS.
PORT OF THE ISLANDS General Fund
Community Improvement District
Statement of Revenues,Expenditures and Changes in Fund Balances
For the Period Ending June 30,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A% JUNE-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
REVENUES
Interest-Investments $ 1,045 $ 784 $ 4,500 $ 3,716 430.62% $ 179
Net Incr(Decr)In FMV-Invest - - 2,858 2,858 0.00% -
Interest-Tax Collector - - 115 115 0.00% -
Special Assmnts-Tax Collector 435,400 435,400 401,090 (34,310) 92.12% 27,912
Special Assmnts-Discounts (17,416) (17,416) (11,180) 6,236 64.19% 837
Other Miscellaneous Revenues - - 2,383 2,383 0.00% -
TOTAL REVENUES 419,029 418,768 399,766 (19,002) 95.40% 28,928
EXPENDITURES
Administrative
P/R-Board of Supervisors 7,000 5,250 4,500 750 64.29% 500
FICA Taxes 536 402 344 58 64.18% 38
ProfServ-Engineering 26,000 19,500 15,158 4,342 58.30% 1,000
ProfServ-Legal Services 12,500 9,375 23,075 (13,700) 184.60% 5,534
ProfServ-Mgmt Consulting Sery 26,867 20,150 20,150 - 75.00% 2,239
ProfServ-Property Appraiser 6,531 - - - 0.00% -
ProfServ-Special Assessment 8,755 8,755 8,755 - 100.00% -
Auditing Services 4,000 4,000 3,750 250 93.75% -
Communication-Telephone 120 90 17 73 14.17% -
Postage and Freight 2,000 1,500 874 626 43.70% 71
Rental-Meeting Room 600 450 250 200 41.67% 25
Insurance-General Liability 8,440 6,330 7,830 (1,500) 92.77% 1,628
Printing and Binding 2,400 1,800 1,007 793 41.96% -
Legal Advertising 2,200 1,650 166 1,484 7.55% -
Miscellaneous Services 400 300 335 (35) 83.75% 45
Misc-Assessmnt Collection Cost 8,708 8,708 7,798 910 89.55% 575
Office Supplies 650 487 353 134 54.31% -
Annual District Filing Fee 175 175 175 - 100.00% -
Total Administrative 117,882 88,922 94,537 (5,615) 80.20% 11,655
Field
Contracts-Mgmt Services 102,619 76,964 75,959 1,005 74.02% 8,444
Contracts-Landscape 94,234 70,675 72,670 (1,995) 77.12% 16,376
Electricity-Streetlighting 12,276 9,207 9,418 (211) 76.72% 1,083
Utility-Irrigation 7,200 5,400 5,475 (75) 76.04% 983
R&M-Renewal and Replacement 15,000 11,250 16,657 (5,407) 111.05% -
R&M-Roads&Alleyways 6,000 4,500 - 4,500 0.00% -
Capital
Outlay 63,818 47,864 - 47,864 0.00% -
Total Field 301,147 225,860 180,179 45,681 59.83% 26,886
TOTAL EXPENDITURES 419,029 314,782 274,716 40,066 65.56% 38,541
Report Date:7/5/2011 Prepared by: Page 2
Severn Trent Management Services
PORT OF THE ISLANDS General Fund
Community Improvement District
Statement of Revenues,Expenditures and Changes in Fund Balances
For the Period Ending June 30,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JUNE-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
Excess(deficiency)of revenues
Over(under)expenditures - 103,986 125,050 21,064 0.00% (9,613)
Net change in fund balance $ - $ 103,986 $ 125,050 $ 21,064 0.00% $ (9,613)
FUND BALANCE,BEGINNING(OCT 1,2010) 1,100,673 1,100,673 1,100,673
FUND BALANCE,ENDING $ 1,100,673 $ 1,204,659 $ 1,225,723
Report Date:7/5/2011 Prepared by: Page 3
Severn Trent Management Services
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PORT OF THE ISLANDS Water And Sewer Fund
Community Improvement District
Statement of Revenues,Expenses and Changes in Net Assets
For the Period Ending June 30,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A% JUNE-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
OPERATING REVENUES
Interest-Investments $ 3,224 $ 2,418 $ 4,813 $ 2,395 149.29% $ 484
Water Revenue 40,000 30,000 34,612 4,612 86.53% 3,013
Sewer Revenue 60,000 45,000 48,840 3,840 81.40% 4,177
Irrigation Fees 100,000 75,000 76,451 1,451 76.45% 9,964
Net Incr(Decr)In FMV-Invest - - 5,323 5,323 0.00% -
SpecialAssmnts-Tax Collector 1,135,025 1,135,025 1,045,587 (89,438) 92.12% 72,762
Special Assmnts-Discounts (45,401) (45,401) (29,146) 16,255 64.20% 2,183
Other Miscellaneous Revenues - - 16,326 16,326 0.00% 545
TOTAL OPERATING REVENUES 1,292,848 1,242,042 1,202,806 (39,236) 93.04% 93,128
OPERATING EXPENSES
Personnel and Administration
P/R-Board of Supervisors 7,000 5,250 4,500 750 64.29% 500
FICA Taxes 536 402 344 58 64.18% 38
ProfServ-Engineering 26,000 19,500 31,199 (11,699) 120.00% 1,000
ProfServ-Legal Services 12,500 9,375 23,075 (13,700) 184.60% 5,534
ProfServ-Mgmt Consulting Sery 26,978 20,234 20,234 - 75.00% 2,248
ProfServ-Property Appraiser 17,025 - -
- 0.00% -
ProfServ-Special Assessment 7,468 7,468 7,468 - 100.00% -
ProfServ-Utility Billing 15,435 11,576 11,149 427 72.23% 1,270
Auditing Services 4,000 4,000 3,750 250 93.75%
Communication-Telephone 120 90 17 73 14.17% -
Postage and Freight 1,000 750 434 316 43.40% 35
Rental-Meeting Room 600 450 250 200 41.67% 25
Insurance-General Liability 8,440 6,330 7,830 (1,500) 92.77% 1,628
Printing and Binding 1,500 1,125 629 496 41.93% -
Legal Advertising 1,637 1,228 123 1,105 7.51% -
Miscellaneous Services 400 300 994 (694) 248.50% 139
Misc-Assessmnt Collection Cost 22,701 22,701 20,329 2,372 89.55% 1,499
Office Supplies 750 563 408 155 54.40% -
Total Personnel and Administration 154,090 111,342 132,733 (21,391) 86.14% 13,916
Water-Sewer Comb Services
Contracts-Mgmt Services 309,505 232,129 228,008 4,121 73.67% 25,331
Contracts-Other Services - - 1,750 (1,750) 0.00% -
Communication-Teleph-Field 3,768 2,826 3,033 (207) 80.49% 210
Utility -General 83,500 62,625 59,927 2,698 71.77% 7,092
R&M-Irrigation 10,000 7,500 13,353 (5,853) 133.53% 60
R&M-Water Plant 10,000 7,500 9,832 (2,332) 98.32% 1,799
R&M-Waste Water Plant 25,000 18,750 33,647 (14,897) 134.59% 2,428
Misc-Licenses&Permits 5,000 5,000 4,375 625 87.50% -
Cap Outlay-Water Plant 3,102,670 2,327,002 598,811 1,728,191 19.30% 197,611
Cap Outlay-Wast Water Plant 30,796 23,097 314,505 (291,408) 1021.25% -
Capital Reserve 25,000 18,750 - 18,750 0.00% -
Total Water-Sewer Comb Services 3,605,239 2,705,179 1,267,241 '1,437,938 35.15% 234,531
Report Date:7/6/2011 Prepared by: Page 6
Severn Trent Management Services
PORT OF THE ISLANDS Water And Sewer Fund
Community Improvement District
Statement of Revenues,Expenses and Changes in Net Assets
For the Period Ending June 30,2011
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JUNE-11
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
Debt Service
Principal Debt Retirement 417,852 417,852 - 417,852 0.00% -
Interest Expense 288,592 288,592 102,424 186,168 35.49% -
Cost of Issuance - - 42,700 (42,700) 0.00% -
Total Debt Service 706,444 706,444 145,124 561,320 20.54% -
TOTAL OPERATING EXPENSES 4,465,773 3,522,965 1,545,098 1,977,867 34.60% 248,447
Operating income(loss) (3,172,925) (2,280,923) (342,292) 1,938,631 10.79% (155,319)
Change in net assets $(3,172,925) $ (2,280,923) $ (342,292) $ 1,938,631 10.79% $(155,319)
TOTAL NET ASSETS,BEGINNING(OCT 1,2010) 7,541,552 7,541,552 7,541,552
TOTAL NET ASSETS,ENDING $ 4,368,627 $ 5,260,629 $ 7,199,260
Report Date:7/6/2011 Prepared by: Page 7
Severn Trent Management Services
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PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
Non-Ad Valorem Special Assessments
Collier County Tax Collector-Monthly Collection Report
For the Fiscal Year ending September 2011
ALLOCATION BY FUND
Discount/ Gross
Date Net Amount (Penalties) Collection Amount General Water/Sewer
Received Received Amount Costs Received Fund Fund
Assessments Levied FY 2011 $ 1,570,426 $ 435,400 $ 1,135,027
Allocation% 100% 28% 72%
11/18/10 $ 7,655 $ 433 $ 156 $ 8,244 $ 2,286 $ 5,958
11/18/10 90,484 $ 3,847 $ 1,847 96,177 26,665 69,512
12/03/10 $ 514,662 $ 21,881 $ 10,503 $ 547,046 $ 151,668 $ 395,378
12/14/10 $ 325,423 $ 13,803 $ 6,641 $ 345,867 $ 95,891 $ 249,975
12/31/10 $ 58,354 $ 1,916 $ 1,191 $ 61,461 $ 17,040 $ 44,421
01/26/11 $ 46,744 $ 1,239 $ 954 $ 48,937 $ 13,568 $ 35,369
02/28/11 $ 31,210 $ 455 $ 637 $ 32,302 $ 8,956 $ 23,346
03/30/11 $ 66,503 $ 80 $ 1,357 $ 67,940 $ 18,836 $ 49,104
04/29/11 $ 127,374 $ (64) $ 2,599 $ 129,909 $ 36,017 $ 93,892
05/27/11 $ 8,195 $ (244) $ 167 $ 8,119 $ 2,251 $ 5,868
06/21/11 $ 101,620 $ (3,020) $ 2,074 $ 100,674 $ 27,912 $ 72,762
TOTAL $ 1,378,224 $ 40,326 $ 28,127 $ 1,446,677 $ 401,090 $ 1,045,587
%Collected 92.12% 92.12% 92.12%
TOTAL OUTSTANDING $ 123,749 $ 34,309 $ 89,440
Year Parcel ID Description Amount Comments
FY 2010 1058920500 POI Hotel 119,627 bankruptcy
Total Delinquent Parcels 119,627
Report Date:7/5/2011 Page 12
Port of the Islands
Community Improvement District
Series 2010 Special Assessment Revenue Bond
1. Recap of Capital Project Fund Activity Through June 30,2011
Bond Issued (Construction Account) $5,500,000.00
Source of Funds: Interest Earned $4,381.94
Use of Funds:
COI ($42,700.00)
COI (costs transferred to checking account but not yet paid) ($5,000.00)
Disbursements Water Treatment Plant ($838,134.74)
($885,834.74)
Adjusted Balance in Construction Account June 30,2011 $4,618,547.20
2. Funds Available For Construction at June 30,2011
Book Balance of Construction Account at June 30, 2011 $4,618,547.20
Construction Funds available at June 30, 2011 $4,618,547.20
3. Investments- BB&T at June 30,2011
Estimated
Type Yield Principal
Construction Fund: 0.13% $4,618,547.20
ADJ:Outstanding Amounts Due $0.00
Balance at June 30, 2011 $4,618,547.20
Page 13
Port of the Islands Community Improvement District
Construction Schedule
AMOUNT OF CAPITAL Water Treatment Plant
REQ.# Date CONTRACTOR REQUISITION OUTLAY COI
COI 10/20/10 Greenberg Traurig $10,000.00 $10,000.00
COI 10/20/10 BB&T $2,700.00 $2,700.00
COI 10/20/10 Severn Trent Management Services $15,000.00 $15,000.00
COI 11/02/10 Dan Cox $15,000.00 $15,000.00
1 11/09/10 Port of the Islands CID(reimbursement) $321,537.00 $321,537.00 $321,537.00
2 11/18/10 South Florida Excavation $26,503.75 $26,503.75 $26,503.75
3 11/24/10 Naples Daily News $151.02 $151.02 $151.02
4 01/04/11 Century Link $26,310.88 $26,310.88 $26,310.88
5 12/16/10 South Florida Excavation $18,008.90 $18,008.90 $18,008.90
6 02/01/11 Hole Montes $2,561.25 $2,561.25 $2,561.25
7 02/01/11 Hole Montes $16,200.00 $16,200.00 $16,200.00
8 02/01/11 Hole Montes $13,206.91 $13,206.91 $13,206.91
9 02/10/11 Benchmark EnviroAnalytical, Inc. $1,019.00 $1,019.00 $1,019.00
10 02/17/11 Hole Montes $1,982.50 $1,982.50 $1,982.50
11 03/07/11 Hole Montes $6,250.00 $6,250.00 $6,250.00
12 03/16/11 South Florida Excavation $12,762.00 $12,762.00 $12,762.00
13 03/29/11 Cardinal Contractors $27,000.00 $27,000.00 $27,000.00
14 04/06/11 Hole Montes $13,850.00 $13,850.00 $13,850.00
15 05/05/11 South Florida Excavation $18,587.25 $18,587.25 $18,587.25
16 05/16/11 Cardinal Contractors $95,028.60 $95,028.60 $95,028.60
17 05/19/11 Hole Montes $39,565.00 $39,565.00 $39,565.00
18 06/14/11 KW Controls $1,038.60 $1,038.60 $1,038.60
19 06/14/11 Cardinal Contractors $196,572.08 $196,572.08 $196,572.08
Total FY 2011 $880,834.74 $838,134.74 $42,700.00 $838,134.74
Interest
FY 2011 Interest $4,381.94
$4,381.94
Page 14
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Port of the Islands
Improvement District
Cash Flow Projections
General Fund
31-Jul 31-Aug 30-Sep
2011 2011 2011
Cash Beginning Balance $1,140,440 $1,067,190 $1,040,933
Cash Inflow $34,397 $87 $87
Cash Outflow ($28,570) ($26,344) ($32,875)
Less: Due to WS Fund ($64,369) $0 $0
Less:Current Liabilities(as of 6/30/11) ($14,708) $0 $0
Total Estimated Cash Balance $1,067,190 $1,040,933 $1,008,145
Cash Receipts
Special Assessments-Levy $34,310 $0 $0
Special Assessments-Discount $0 $0 $0
Interest $87 $87 $87
Total Cash Inflow $34,397 $87 $87
Operating Expenditures
Administrative
Supervisors Fees $538 $538 $538
Engineering Fees $2,167 $2,167 $2,167
Attorney's Fees $1,042 $1,042 $1,042
Management Fees $2,239 $2,239 $2,239
ProfServ-Property Appraiser $0 $0 $6,531
Annual Audit $0 $0 $0
Telephone $10 $10 $10
Postage $167 $167 $167
Room Rentals $25 $25 $25
Insurance $1,316 $0 $0
Printing& Binding $200 $200 $200
Legal Advertising $183 $183 $183
Miscellaneous Services $50 $50 $50
Collection Costs $910 $0 $0
Office Supplies $54 $54 $54
Total Administrative $8,901 $6,675 $13,206
Maintenance
Contracts-O&M Services $8,444 $8,444 $8,444
Landscape Maintenance $7,853 $7,853 $7,853
Electricity-Streetlighting $1,023 $1,023 $1,023
Utility-Irrigation $600 $600 $600
R&M-Renewal&Replacement $1,250 $1,250 $1,250
R&M-Roads $500 $500 $500
CIP* $0 $0 $0
Total Maintenance $19,669 $19,669 $19,669
Total Cash Outflow $28,570 $26,344 $32,875
*NOTES:
Estimated CIP costs for the anticipated FY 2011 projects are shown quarterly.
The district has a CD in the amount of$149,618 maturing in March 2012. Page 17
Port of the Islands
Improvement District
Cash Flow Projections
Water and Sewer Enterprise Fund
31-Jul 31-Aug 30-Sep
2011 2011 2011
Cash Beginning Balance $4,724,743 $3,911,601 $3,885,606
Cash Inflow $107,621 $18,183 $18,183
Cash Outflow-Expenses ($948,126) ($44,178) ($61,203)
Add:Due from General Fund $64,369 $0 $0
Less:Current Liabilities(as of 6/30/11) ($37,006) $0 $0
Total Estimated Cash Balance $3,911,601 $3,885,606 $3,842,586
Cash Receipts
Special Assessments-Levy $89,438 $0 $0
Special Assessments-Discount $0 $0 $0
Water/Sewer/Irrigation Revenue $17,639 $17,639 $17,639
Interest/Miscellaneous $544 $544 $544
Total Cash Inflow $107,621 $18,183 $18,183
Operating Expenditures
Administrative
Supervisors Fees $538 $538 $538
Engineering Fees $2,167 $2,167 $2,167
Attorney's Fees $1,042 $1,042 $1,042
Management Fees $2,248 $2,248 $2,248
ProfSery-Property Appraiser $0 $0 $17,025
Utility Billing $1,286 $1,286 $1,286
Annual Audit $0 $0 $0
Telephone $10 $10 $10
Postage $83 $83 $83
Room Rentals $25 $25 $25
Insurance $1,316 $0 $0
Printing&Binding $125 $125 $125
Legal Advertising $136 $136 $136
Miscellaneous Services $102 $102 $102
Collection Costs $2,372 $0 $0
Office Supplies $63 $63 $63
Total Administrative $11,513 $7,825 $24,850
Maintenance
Contracts-O&M Services $25,331 $25,331 $25,331
Telephone $314 $314 $314
Utilities $6,958 $6,958 $6,958
R&M-Irrigation $833 $833 $833
R&M-Water $833 $833 $833
R&M-Wastewater $2,083 $2,083 $2,083
CIP* $900,260 $0 $0
Total Maintenance $936,613 $36,353 $36,353
Debt Service
Principal and Interest $0 $0 $0
Total Debt Service $0 $0 $0
Total Cash Outflow $948,126 $44,178 $61,203
*NOTE: Estimated CIP costs for the anticipated FY 2011 projects are shown quarterly. Page 18
PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
PROJECTIONS
GENERAL FUND
Adopted Proposed Proposed Proposed Proposed
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Operating Revenues
Assessments $417,984 $417,984 $417,984 $417,984 $417,984
Interest/Miscellaneous $1,045 $2,090 $11,578 $12,355 $13,034
Total Operating Revenues $419,029 $420,074 $429,562 $430,339 $431,018
Operating Expenditures
Administrative $117,881 $117,132 $120,646 $124,265 $127,993
Maintenance $237,329 $224,461 $231,195 $238,131 $245,275
Total Operating Expenditures $355,210 $341,593 $351,841 $362,396 $373,268
Capital Expenditures
CIP Projects* $63,819 $78,481 $0 $0 $0
Total Capital Expenditures $63,819 $78,481 $0 $0 $0
Estimated Beginning Cash Balance $1,008,145 $1,157,763 $1,235,484 $1,303,427
Estimated Ending Cash Balance $1,008,145 $1,157,763 $1,235,484 $1,303,427 $1,361,177
WATER AND SEWER ENTERPRISE FUND
Adopted Proposed Proposed Proposed Proposed
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Operating Revenues
Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624
Water/Sewer/Irrigation Revenue $200,000 $200,000 $200,000 $200,000 $200,000
Interest/Miscellaneous $3,224 $5,448 $596 $384 $170
Total Operating Revenues $1,292,848 $1,295,072 $1,290,220 $1,290,008 $1,289,794
Operating Expenditures
Administrative $154,089 $155,259 $155,259 $155,259 $155,259
Maintenance $471,773 $476,268 $476,268 $476,268 $476,268
Total Operating Expenditures $625,862 $631,527 $631,527 $631,527 $631,527
Capital Expenditures
CIP Projects $3,133,466 $3,731,576 $45,796 $45,796 $45,796
Total Capital Expenditures $3,133,466 $3,731,576 $45,796 $45,796 $45,796
Debt Service
Principal and Interest $706,445 $655,360 $655,360 $655,360 $655,360
Total Debt Service $706,445 $655,360 $655,360 $655,360 $655,360
Estimated Beginning Cash Balance $3,842,586 $119,195 $76,733 $34,058
'Estimated Ending Cash Balance $3,842,586 $119,195 $76,733 $34,058 ($8,831)
Page 19
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Severn Trent Environmental Services
Port of the Islands
Process Residue Disposal -
Applied against budget account,copies of invoices available upon request
Cap$20,000.00
Inv.Date Vendor Description Invoice# Invoice$ Month
1/5/2011 Synagro Sludge Hauling 48087 4,920.93 January
4,920.93 January Total
4,920.93 Grand Total
2/10/2011 CM Weeks Trucking Water Sludge 10301 900.00 February
900.00 February Total
5,820.93 Grand Total
5/4/2011 Synagro Sludge Hauling 48588 3,408.92 May
3,408.92 May Total
9,229.85 Grand Total
10-11 (09)June 3520 Sludge
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