Backup Documents 04/27/2021 Item #16K3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 K 3
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routingf ines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office � 6/4 ��
4. BCC Office Board of County
Commissioners '‘Vfl-c_N-4/
5. Minutes and Records Clerk of Court's Office l0 f f Ji o2
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jessica Suarez/Purchasing Contact Information 239-252-2462
Contact/Department
Agenda Date Item was ,� � . Agenda Item Number 16-K-3
Approved by the BCC 4" 04 t aV1
Type of Document Third mendment Number of Original I
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JS
signed by the Chairman,with the exception of most letters,must be reviewed and signed by
the Office of the County Attorney.
All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JS
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on io•j(zt i and all changes made during JS
the meeting have been incorporated in the aft: 1 • : I ment. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the BC
all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
Printed from Minute Traq. Please email a copy to DavidC@hgslaw.com.
MEMORANDUM 16 K 3
Date: May 27, 2021
To: Jessica Suarez,
Procurement Services
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: 3rd Amendment to Retention Agreement for Legal Services
w/Hopping, Green & Sams, P.A.
Attached for your records is a scanned copy of the referenced document above,
(Item #16K3) adopted by the Board of County Commissioners on Tuesday,
April 27, 2021.
The Board's Minutes & Records Department has kept the original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
i6K3
AMENDMENT TO AGREEMENT FOR LEGAL SERVICES
THIS AMENDMENT TO AGREEMENT FOR LEGAL SERVICES to Retention
Agreement is entered into on the below date by Collier County,Florida, a political subdivision of
the State of Florida, through its Board of County Commissioners, (hereinafter referred to as the
"County")and Hopping Green&Sams,P.A, (hereinafter referred to as"Counsel").
WITNESSETH
WHEREAS, on September 13, 2011, the County and Counsel entered into a Retention
Agreement (the "Agreement") wherein the County agreed to retain Counsel to provide
professional specialized legal services; and
WHEREAS,on December 10,2013,the County and Counsel entered into an Amendment
to the Agreement amending Exhibit A to add other partners and associates to the fee schedule;and
WHEREAS, on September 13, 2016, the County and Counsel entered into a further
Amendment to the Agreement extending the term of service for an additional two years under the
then current agreement, with three additional one-year renewal terms, thereby extending the
termination date of the Agreement to September 12,2021; and
is
WHEREAS, the current renewal term of the Agreement, is scheduled to terminate on
September 12, 2021, the Parties wish to amend the Agreement to extend the term of service for
providing these specialized legal services for an additional two (2) years, with similar renewal
terms, and an effective commencement date of September 13, 2021;and
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the Parties hereto agree to amend the Agreement as follows:
1. Article 3 entitled Term and Time of Performance is amended as follows:
ARTICLE 3
TERM AND TIME OF PERFORMANCE
3.1 The term of this Agreement shall be for a period of two (2)years to begin
September 13, 2046 2021 and end on September 12, ,8 2023, unless terminated
earlier in accordance with the provisions of this Agreement. Absent notice of intent
to terminate,the Agreement may be renewed upon mutual consent of the parties for
three (3) additional terms of one (1) year each. (In the event the term of this
Agreement extends beyond a single fiscal year of County, the continuation of this
li Agreement beyond the end of any fiscal year shall be subject to the availability of
funds from County in accordance with Chapter 129,Florida Statutes.)
tl
2. Except as modified by this Amendment, all other terms and conditions of the
Agreement shall remain in full force and effect as previously amended. If there is a conflict
it4
1- 1
_
16K3
between the terms of this Amendment and the Agreement, the terms of this Amendment shall
prevail.
IN WITNESS WHEREOF, the Parties have executed this Amendment to the Agreement
on this . 4 ay of April 2021, with the intention to attach this Amendment to the original
Agreement.
BOA• A O�. ')UNTY COMM IONERS
,;e dt'K• Si e1 Clerk of Courts COLL fir; NTY,FLO A
By
. 011'V
70. PennyTaylor,Chairperson
i` Dated. ? ; � Y
• $iP ads' d.est as to Chairman's
signature only.
App ve to forma le lity:
By:
Scott R.Teach
Deputy County Attorney
2
CAU
16K3
Hopping Green& Sams, P.A.
By:
Its: Vitt print dent
Print Name: Dry•f% C I+.a
STATE OF
COUNTY OF
The foregoing Retention Agreement was acknowledged before me this day of
Ap1e t t ,2021,by DAv0 W Ook..AelS as .A a previiont of Hopping Green& Sams,
P.A.,on behalf of . He/she is personally known to me or produced
as identification.
9;: AMANDAF1SOHER"
;; ,• .,;Cammitalon 0 GG 953113 Signature of Notary Public
i?. �i 1-Eiplresk01114,207A . .
.$[th''' Bonded ihru Troy Fain In Amoco e00.385•70101
Name of Notary Public typed,printed or
My Commission Expires:
3