Agenda 06/08/2021 Item #16E 3 (Administrative reports from Procurement Services Change Orders)06/08/2021
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Two (2) change orders that in aggregate modify contracts by $132,330.53 and add 0 calendar
days to completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Four (4) after the fact memos with a fiscal impact of $9,487.68 for additional services
FISCAL IMPACT: The net total for the six (6) items is $141,818.21.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0608 After the Fact Report - FY21 (PDF)
2. 0608 After the Fact Backup - FY21 (PDF)
3. 0608 Change Order Report - FY21 (PDF)
4. 0608 Change Order Backup - FY21 (PDF)
16.E.3
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06/08/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.3
Doc ID: 16016
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 06/08/2021
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
05/21/2021 10:15 AM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
05/21/2021 10:15 AM
Approved By:
Review:
Procurement Services Caroline Blevins Level 1 Purchasing Gatekeeper Completed 05/26/2021 11:18 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 05/26/2021 2:10 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 05/26/2021 3:58 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/26/2021 4:00 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 05/27/2021 8:37 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/27/2021 8:51 AM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 06/02/2021 4:28 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 06/08/2021 9:00 AM
16.E.3
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Item Page #Contract or Purchase OrderDate Description of Project Vendor Name Division ‐ DirectorFiscal Impact for Additional ServicesOutstanding InvoicesDescription1119-7610 45001978214/15/2021NCWRF Injection Well System ReplacementA.C. Schultes of Florida, Inc. PUEPMD - Tom Chmelik $3,987.68 $3,987.68Division staff did not submit a change order for the additional work required, prior to the expiration of the contract.2318-7241 45002028595/3/2021Pelican Bay Park Concrete PadBonness, Inc. Parks and Recreation - Barry Williams $0.00 $8,063.03 Division staff accepted a lump sum quote when the contract did not allow for it. 3518-7322 45001925015/12/2021West Goodlette-Frank Rd Joint Stormwater-Sewer ProjectWPM-Southern, LLCCapital Project Planning - Danette Kinaszczuk$0.00 $25,730.00 Work for this project continued after the final completion date of 3/3/21.4 8 NA 5/17/2021Satellite Trucks for the US Open Pickleball TournamentDigital Wave Productions, Inc.Corporate Business Operations - Sean Callahan$5,500.00 $5,500.00 The vendor provided services without a valid purchase order in place. Meeting DateTotal number of After the Fact MemosFiscal Impact for Additional ServicesOutstanding Invoices6/8/2021 4 $9,487.68 $43,280.7116.E.3.aPacket Pg. 1951Attachment: 0608 After the Fact Report - FY21 (16016 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Peter Schalt PUEPMD
Tom Chmelik A.C. Schultes of Florida
$3,987.68 19-7610 4500197821
✔
The original contract included drilling a dual zone monitoring well (upper and lower zones) for the deep
injection well system at the North County Water Reclamation Facility. Once the construction
commenced and the new well was being drilled, it became evident that the two zones of the dual zone
well were not feasible because the two zones could not be isolated from one another. The Florida Dept.
of Environmental Protection gave direction and approved utilizing the newly-drilled well in the lower
zone, and that a new separate upper zone well would be required to meet permitting and usability
requirements. Therefore the contractor was issued Work Directive No. 2 to drill the new upper zone well.
Once all costs were identified, the total cost for the new upper zone well is $93,717.68. The remaining
allowance funds of $89,730.00 will be used. However, a change order for the additional amount of
$3,987.68 was required but was not submitted prior to the contract expiration date of 10/31/2020.
The recommendation is to approve the additional payment in the amount of $3,987.68. The
associated backup is attached.
Either the contract time will be extended to allow time for the contractor to assemble the work
directive costs, or the contractor will asked to provide the costs and backup prior to the contract
expiration.
schalt_p Digitally signed by schalt_p
Date: 2021.03.23 15:12:03
-04'00'
ChmelikTom Digitally signed by ChmelikTom
Date: 2021.04.15 13:10:02
-04'00'
1 116.E.3.b
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2 16.E.3.b
Packet Pg. 1953 Attachment: 0608 After the Fact Backup - FY21 (16016 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Osvaldo Sanchez Parks and Recreaction
Barry Williams Bonness Inc
$8,063.03 4600004475 4500202859
✔
Contract #4600004475 was used to open PO 4500202859, to build 4" concrete pad and sidewalk
at Pelican Bay Park. The quote used to open the PO was a lump sum quote, while the
agreement attached to the PO does not have a lump sum clause. No other quotes were garnered
for this project. Nonetheless the PO was issued and Bonness Inc. completed the work.
Staff indicated that by using a Board of County Commissioner contracted vendor under Contract
#4600004475 that they understood the contract pricing that was received, but did not understand
the distinction of it not having a lump sum clause.
Division staff requests payment of outstanding invoice #18849 in the amount of $8,063.03.
PSD has established a Procurement team to support Divisions with contract related questions.
Fiscal Techs will be receiving additional training on reviewing and using contracts with escalation
procedures in place to ensure adherence to contract requirements.
Derrick Garby
GarbyDerrick Digitally signed by GarbyDerrick
Date: 2021.05.03 16:21:55
-04'00'
Barry Williams
WilliamsBarry Digitally signed by WilliamsBarry
Date: 2021.05.03 16:24:28 -04'00'
3 216.E.3.b
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5/19/2020
Collier County BOCC
Date :
Application # :
Invoice # : To : 18849
INVOICE
1
Customer PO #:
3299 Tamiami Trail E, #700
Attn: Accounts Payable
Naples, FL 34112-5749
1900 Seward Avenue
Naples, FL 34109
p (239) 597-6221 f (239) 597-8701
Contract :
Contract %Total
Contract Item Amount Complete To Date
Collier County-Pelican Bay Park
Concrete
20111-
4,217.63 100.00% 4,217.63Excavate Asphalt & Concrete As Necessary To Acommodate 4" Co01
3,845.40 100.00% 3,845.40Form & Pour 4" Concrete Pad & Sidewalk.02
8,063.03 8,063.03
8,063.03Total To Date :
0.00Plus Sales Tax :
Less Retainage :
Less Previous Applications :
8,063.03Total Due This Invoice :
0.00
0.00
Page 1
4500202859
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Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Pr ocurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order.
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director:Signature: Date:
Collier County
After the Fact Form
(Interim)
5 316.E.3.b
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EXHIBIT D: FORM OF CONTRACT APPLICATION FOR PAYMENT
TO: Robert Wiley (County Principal Project Manager)Bid No.18-7322
Stormwater Management (County Division)Project No.60142.30
Collier County Board of County Commissioners (the OWNER) County Purchase Order No.4500192501
FROM: Micah Swartz (Contractor’s Representative)Application Date 5-Mar-21
WPM-Southern, LLC Payment Application No.23
4391 Colonial Blvd, Suite 105, Fort Myers, FL 33966 (Contractor's Address)Work Period (FROM)12/23/2020
RE: West Goodlette-Frank Road Area Joint Stormwater-Sewer Project Work Period (TO)3/5/2021
Original Contract Time 730 Original Contract Price $6,715,239.00
Revised Contract Time 832 Total Change Orders to Date $0.00
Retainage @ 5% through (4/30/20)$289,849.68 Revised Contract Amount $6,715,239.00
Total value of Work Completed and stored to Date $5,796,993.52
Percent Work completed to Date:86.3%Less Retainage $289,849.68
Percent Contract Time completed to Date 99.8%Total Earned Less Retainage $5,507,143.85
Less previous payment(s)$5,325,377.49
AMOUNT DUE THIS APPLICATION $181,766.36
Liquidated Damages to be Accrued $0.00 Remaining Contract Balance $918,245.48
ATTACH SCHEDULE OF VALUES AND ACCOMPANYING DOCUMENTATION TO THIS APPLICATION
CONTRACTOR’S CERTIFICATION: The undersigned CONTRACTOR certifies that: (1) all previous progress payments received from OWNER on account of Work
done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTOR incurred in connection with Work covered by prior
Applications for Payment numbered 1 through 22 inclusive; (2) title to all materials and equipment incorporated in said Work or otherwise listed in or covered by this
Application for Payment will pass to OWNER at time of payment free and clear of all liens, claims, security interests and encumbrances (except such as covered by
Bond acceptable to OWNER); (3) all amounts have been paid for work which previous payments were issued and received from the OWNER and that current
payment is now due; and (4) CONTRACTOR has only included amounts in this Application for Payment properly due and owing and CONTRACTOR has not
included within the above referenced amount any claims for unauthorized or changed Work that has not been properly approved by Owner in writing and in advance
of such Work.
By CONTRACTOR: WPM-Southern, LLC
BY:(Signature)DATE:4/7/2021
Micah Swartz, Project Manager (shall be signed by a duly authorized representative of CONTRACTOR)
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is recommended by:
DESIGN PROFESSIONAL: Q. Grady Minor & Associates, P.A.
BY:(Signature)DATE:
Alexander Dunko, P.E. - Project Manager
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is recommended by:
OWNER: COLLIER COUNTY BOCC - STORMWATER MANAGEMENT
BY:(Signature)DATE:
Robert WIley, Project Manager
4/23/2021
6 16.E.3.b
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EXHIBIT D FORM OF CONTRACT APPLICATION FOR PAYMENT (Continued)SCHEDULE OF VALUES
Project Number:60142.30
Project Name:West Goodlette-Frank Road Area Joint Stormwater-Sewer Project Date:3/5/2021
Pay App No.:23
Period:12/23/2020 to 3/5/2021
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE SCHEDULED WORK COMPLETED STORED TOTAL TOTAL PERCENT BALANCE 5%
NUMBER VALUE MATERIALS QTY COMPLETED COMPLETE TO FINISH RETAINAGE
PREVIOUS APPLICATIONS THIS PERIOD & STORED
QTY WORK IN PLACE QTY WORK IN PLACE TO DATE
SECTION I - GENERAL
1.1 Mobilization / Demobilization 1 LS $650,000.00 $650,000.00 0.85 $552,500.00 0 $0.00 $0.00 0.85 $552,500.00 85.00%$97,500.00 $27,625.00
1.2 Maintenance of Traffic 1 LS $487,856.00 $487,856.00 1 $487,856.00 0 $0.00 $0.00 1 $487,856.00 100.00%$0.00 $24,392.80
1.3 Survey / Layout & Record Drawings 1 LS $62,900.00 $62,900.00 0.92 $57,868.00 0 $0.00 $0.00 0.92 $57,868.00 92.00%$5,032.00 $2,893.40
1.4 Pre-Construction Video & Photographs 1 LS $16,000.00 $16,000.00 1 $16,000.00 0 $0.00 $0.00 1 $16,000.00 100.00%$0.00 $800.00
1.5 Remove, Dispose & Replace Driveways
1.5a Concrete 8000 SY $26.00 $208,000.00 6182.66 $160,749.07 718.88 $18,690.88 $0.00 6901.54 $179,439.95 86.27%$28,560.05 $8,972.00
1.5b Decorative Concrete 350 SY $49.50 $17,325.00 12.39 $613.31 0.00 $0.00 $0.00 12.39 $613.31 3.54%$16,711.70 $30.67
1.5c Asphalt 5820 SY $39.00 $226,980.00 2907.82 $113,404.98 0.00 $0.00 $0.00 2907.82 $113,404.98 49.96%$113,575.02 $5,670.25
1.5d Brick Pavers 1610 SY $46.50 $74,865.00 1271.12 $59,106.93 0.00 $0.00 $0.00 1271.12 $59,106.93 78.95%$15,758.07 $2,955.35
1.6 Remove, DIspose & Replace Sidewalk 2600 SY $25.50 $66,300.00 1501.93 $38,299.22 0.00 $0.00 $0.00 1501.93 $38,299.22 57.77%$28,000.79 $1,914.96
1.7 Road Restoration - Stabilized Subgrade 53583 SY $3.50 $187,540.50 40950.29 $143,326.02 9584.00 $33,544.00 $0.00 50534.29 $176,870.02 94.31%$10,670.49 $8,843.50
1.8 Road Restoration - Limerock Base (6")45096 SY $5.775 $260,429.40 31238.50 $180,402.34 11011.00 $63,588.53 $0.00 42249.50 $243,990.86 93.69%$16,438.54 $12,199.54
1.9 Road Restoration - 2-1/2" Asphalt (2 lifts)41380 SY $7.00 $289,660.00 16036.952 $112,258.66 7852.80 $54,969.60 $0.00 23889.75 $167,228.26 57.73%$122,431.74 $8,361.41
1.10 Milling & Resurfacing 6600 SY $6.69 $44,121.00 0 $0.00 0.00 $0.00 $0.00 0.00 $0.00 0.00%$44,121.00 $0.00
1.11 Private Property Tree Removal 100 EA $200.00 $20,000.00 100 $20,000.00 0.00 $0.00 $0.00 100.00 $20,000.00 100.00%$0.00 $1,000.00
SECTION 1 - GENERAL SUBTOTAL $2,611,976.90 $1,942,384.52 $170,793.01 $0.00 $2,113,177.52 80.90%$498,799.38 $105,658.88
SECTION 4 - STORMWATER SYSTEM
4.1 15" Perforated HDPE Pipe 5950 LF $61.00 $362,950.00 5552 $338,672.00 0 $0.00 $0.00 5552 $338,672.00 93.31%$24,278.00 $16,933.60
4.2 18" Perforated HDPE Pipe 1900 LF $65.00 $123,500.00 1809 $117,585.00 0 $0.00 $0.00 1809 $117,585.00 95.21%$5,915.00 $5,879.25
4.3 24" Perforated HDPE Pipe 3500 LF $78.00 $273,000.00 3473 $270,894.00 0 $0.00 $0.00 3473 $270,894.00 99.23%$2,106.00 $13,544.70
4.4 HDPE Pipe
4.4a 15" HDPE Pipe 10500 LF $65.00 $682,500.00 8110 $527,150.00 76 $4,940.00 $0.00 8186 $532,090.00 77.96%$150,410.00 $26,604.50
4.4b 18" HDPE Pipe 780 LF $68.00 $53,040.00 752 $51,136.00 0 $0.00 $0.00 752 $51,136.00 96.41%$1,904.00 $2,556.80
4.4c 24" HDPE Pipe 2550 LF $80.00 $204,000.00 2498 $199,840.00 0 $0.00 $0.00 2498 $199,840.00 97.96%$4,160.00 $9,992.00
4.4d 30" HDPE Pipe 2500 LF $96.00 $240,000.00 2340 $224,640.00 0 $0.00 $0.00 2340 $224,640.00 93.60%$15,360.00 $11,232.00
4.4e 36" HDPE Pipe 980 LF $102.00 $99,960.00 974.5 $99,399.00 0 $0.00 $0.00 974.5 $99,399.00 99.44%$561.00 $4,969.95
4.5 RCP
4.5a 15" RCP 4200 LF $70.00 $294,000.00 3943 $276,010.00 0 $0.00 $0.00 3943 $276,010.00 93.88%$17,990.00 $13,800.50
4.5b 18" RCP 200 LF $75.00 $15,000.00 176 $13,200.00 0 $0.00 $0.00 176 $13,200.00 88.00%$1,800.00 $660.00
4.5c 24" RCP 600 LF $88.00 $52,800.00 528 $46,464.00 0 $0.00 $0.00 528 $46,464.00 88.00%$6,336.00 $2,323.20
4.5d 30" RCP 200 LF $105.00 $21,000.00 163 $17,115.00 0 $0.00 $0.00 163 $17,115.00 81.50%$3,885.00 $855.75
4.5e 36" RCP 350 LF $125.00 $43,750.00 343 $42,875.00 0 $0.00 $0.00 343 $42,875.00 98.00%$875.00 $2,143.75
4.6 Concrete Mitered End Sections
4.6a 15" MES 147 EA $450.00 $66,150.00 133 $59,850.00 0 $0.00 $0.00 133 $59,850.00 90.48%$6,300.00 $2,992.50
4.6b 18" MES 1 EA $500.00 $500.00 1 $500.00 0 $0.00 $0.00 1 $500.00 100.00%$0.00 $25.00
4.6c 30" MES 1 EA $1,400.00 $1,400.00 1 $1,400.00 0 $0.00 $0.00 1 $1,400.00 100.00%$0.00 $70.00
4.6d 36" MES 1 EA $1,800.00 $1,800.00 1 $1,800.00 0 $0.00 $0.00 1 $1,800.00 100.00%$0.00 $90.00
4.7 Catch Basins
4.7a Ditch Bottom Inlet - Type C 131 EA $2,100.00 $275,100.00 131 $275,100.00 0 $0.00 $0.00 131 $275,100.00 100.00%$0.00 $13,755.00
4.7b Ditch Bottom Inlet - Type E 28 EA $3,500.00 $98,000.00 28 $98,000.00 0 $0.00 $0.00 28 $98,000.00 100.00%$0.00 $4,900.00
4.7c Ditch Bottom Inlet - Type E with Weir Wall 4 EA $3,500.00 $14,000.00 1 $3,500.00 0 $0.00 $0.00 1 $3,500.00 25.00%$10,500.00 $175.00
4.8 Cylindrical Junction Structures 6 EA $2,100.00 $12,600.00 6 $12,600.00 0 $0.00 $0.00 6 $12,600.00 100.00%$0.00 $630.00
4.9 Concrete Headwall 2 EA $2,200.00 $4,400.00 1 $2,200.00 0 $0.00 $0.00 1 $2,200.00 50.00%$2,200.00 $110.00
4.10 Inline Yard Drain (LD)198 EA $1,200.00 $237,600.00 186 $223,200.00 10 $12,000.00 $0.00 196 $235,200.00 98.99%$2,400.00 $11,760.00
4.11 Type X Yard Drain (YD)95 EA $1,600.00 $152,000.00 95 $152,000.00 0 $0.00 $0.00 95 $152,000.00 100.00%$0.00 $7,600.00
4.12 Valley Gutter 426 LF $15.00 $6,390.00 426 $6,390.00 0 $0.00 $0.00 426 $6,390.00 100.00%$0.00 $319.50
4.13 J-Bottom
4.13a 5'x5' J-Bottom Modified Top 9 EA $3,800.00 $34,200.00 8 $30,400.00 0 $0.00 $0.00 8 $30,400.00 88.89%$3,800.00 $1,520.00
4.13b 5'x5' J-Bottom Valley Gutter Inlet 2 EA $3,200.00 $6,400.00 2 $6,400.00 0 $0.00 $0.00 2 $6,400.00 100.00%$0.00 $320.00
4.13c 5'x5' J-Bottom Modified Top with Cover 1 EA $4,300.00 $4,300.00 0 $0.00 0 $0.00 $0.00 0 $0.00 0.00%$4,300.00 $0.00
4.13d 5'x5' J-Bottom Mono Top with Cover & Weir Wall 1 EA $4,300.00 $4,300.00 1 $4,300.00 0 $0.00 $0.00 1 $4,300.00 100.00%$0.00 $215.00
4.13e 5'x7' J-Bottom Mono Top with Cover & Weir Wall 1 EA $4,500.00 $4,500.00 1 $4,500.00 0 $0.00 $0.00 1 $4,500.00 100.00%$0.00 $225.00
4.13f 5'x7' J-Bottom Mono Top with 2XCover & Weir Wall 2 EA $4,500.00 $9,000.00 2 $9,000.00 0 $0.00 $0.00 2 $9,000.00 100.00%$0.00 $450.00
4.14 Connection to Existing Storm Structure 2 EA $2,800.00 $5,600.00 2 $5,600.00 0 $0.00 $0.00 2 $5,600.00 100.00%$0.00 $280.00
4.15 Connection of Exist. Storm Pipe to New Storm Structure 2 EA $2,500.00 $5,000.00 2 $5,000.00 0 $0.00 $0.00 2 $5,000.00 100.00%$0.00 $250.00
4.16 Box Culvert 2 EA $136,000.00 $272,000.00 2 $272,000.00 0 $0.00 $0.00 2 $272,000.00 100.00%$0.00 $13,600.00
4.17 Swale Grading 25000 LF $12.00 $300,000.00 18138 $217,656.00 300 $3,600.00 $0.00 18438 $221,256.00 73.75%$78,744.00 $11,062.80
SECTION 4 - STORMWATER SYSTEM SUBTOTAL $3,980,740.00 $3,616,376.00 $20,540.00 $0.00 $3,636,916.00 91.36%$343,824.00 $181,845.80
SECTION 5 - CONTINGENCY
5.2 Collier County Contingency $75,622.10 $0.00 $0.00 $0.00 0.00%$75,622.10 $0.00
5.2a RCO #2R6 - ERCP $25,280.22 $25,280.22 $0.00 $25,280.22 100.00%$0.00 $1,264.01
5.2b RCO #11R5 - Ridge Risers $21,619.78 $21,619.78 $0.00 $21,619.78 100.00%$0.00 $1,080.99
SECTION 5 - CONTINGENCY SUBTOTAL $122,522.10 $46,900.00 $0.00 $46,900.00 38.28%$75,622.10 $2,345.00
TOTALS $6,715,239.00 $5,605,660.52 $191,333.01 $0.00 $5,796,993.52 86.33%$918,245.48 $289,849.68
7 16.E.3.b
Packet Pg. 1958 Attachment: 0608 After the Fact Backup - FY21 (16016 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Jen Reynolds Corporate Business Operations
Sean Callahan Digital Wave
$5,500
✔
During the 2021 US Open Pickleball tournament, the event was broadcast live on network
television stations. Originally, IT upgrades made at the park were thought to be of sufficient
bandwidth to support the live broadcast, however, after further investigation satellite trucks were
required to maintain the quality needed for CBS Sports. The company hired to do this, Digital
Wave, submitted an invoice for payment for their services during this time to Spirit Promotions,
who in turn, submitted it to Collier County for payment.
We are asking for an After the Fact approval to pay the past due Digital Wave invoice of
$5,500.00.
With the development of the new Corporate Business Operations division, all financial processes
have been centralized and this should not happen in the future. In addition, IT requirements at
the park will be evaluated in order to optimize bandwidth capabilities to support future events.
Jen Reynolds
ReynoldsJennifer Digitally signed by
ReynoldsJennifer
Date: 2021.05.17 15:23:35 -04'00'
Sean Callahan
CallahanSean Digitally signed by CallahanSean
Date: 2021.05.17 18:33:50 -04'00'
8 416.E.3.b
Packet Pg. 1959 Attachment: 0608 After the Fact Backup - FY21 (16016 : Procurement Services administrative reports)
Bill To:
Invoice
Description Amount
US Open Pickleball - April 18-24 2021
Satelitte Truck 4,000.00
Satelitte time 1,500.00
Sales Tax 0.00
$5,500.00
Date
04/30/21
Invoice No.
2881
Terms
Total
Federal ID# 74-3084252 Payments/Credits $0.00
Balance Due $5,500.00
Phone: 954-347-5822
Email: raytvguy@gmail.com
Digital Wave Productions, Inc.
11372 Mainsail Court
Wellington, FL 33449
Ray Colaiacovo
$5,500.00
9 16.E.3.b
Packet Pg. 1960 Attachment: 0608 After the Fact Backup - FY21 (16016 : Procurement Services administrative reports)
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 17-7198 10 5/24/2021Collier County Sports Complex Phase 1BManhattan Construction Florida, Inc.Facilties Management - Margaret Bishop$19,665,469.00 $20,954,195.39 $132,330.53 $21,086,525.92 0.63% 571 0 571 0.00%2 13 17-7198 13 5/26/2021Collier County Sports Complex Phase 1AManhattan Construction Florida, Inc.Facilties Management - Margaret Bishop$30,757,765.00 $28,744,304.49 $0.00 $28,744,304.49 0.00% 456 0 456 0.00%Meeting Date Total number of Change OrdersTotal Dollar ChangeTotal Change in Days6/8/2021 2 $132,330.53 016.E.3.cPacket Pg. 1961Attachment: 0608 Change Order Report - FY21 (16016 : Procurement Services administrative reports)
this exhibit is not applicable
EXHIBIT F
CHANGE ORDER
Contract Modification Work Order Modification
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Project Name:
Project Manager Name: r: Department:
Original Contract/Work Order Amount $ 19,665,469.00 12/10/19, 11.D Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 20,954,195.39 11/10/20,16E6 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 20,954,195.39 6/7/2022 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 132,330.53 7.23% Total Change from Original Amount
Revised Contract/Work Order Total $ 21,086,525.92 0.63% Change from Current BCC Approved Amount
Cumulative Changes $ 1,421,056.92 0.63% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date ( Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if
this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
“The above costs are all related to the Collier County Sports Complex project. All cost break downs, fee break outs, and detailed back up are
included with the AR documents within this change order package. Notwithstanding anything to the contrary above, Construction Manager
does not release and expressly reserves the right to pursue claims for time extensions and additional compensation that arise out of or result
from the COVID-19 outbreak and the responses to this outbreak including implementation of any instructions, restrictions, and/or requirements
by any federal, state, or local governmental or public health entity resulting from this outbreak and which claims may include, but are
not limited to, additional time and costs due to labor or material shortages, quarantines, and implantation of other safety and health
protocols.”
1) This change order is requesting:
Authorization Request: 7648.03-109
Added costs for drainage updates, drainage columns, regrading at the great lawn and regrade beach after sand washed into lake added to the
project in the amount of $106,396.01.
Authorization Request: 7648.03-150
Added costs for surveying services to stake out the Southwest parking lot added to the project in the amount of $25,956.86
Authorization Request: 7648.03-187
Core drilling of concrete slab for piping penetrations at the Food Pavilion for a zero-dollar change funded from owner project savings
($2,460.00) and core drilling concrete slab at the stadium bleachers due to design changes for a zero-dollar change funded from owner
contingency ($3,085.00).
Authorization Request: 7648.03-209
To correct errors due to incorrect markup on multiple ARs submitted with change order #4 reduce the project in the amount of $22.34.
The contract increase amount is $132,330.53.
2)These changes were not included in the original contract because the items listed above add value to the project. Core drilling of
concrete slab for piping penetrations at the Food Pavilion is being funded from owner project savings ($2,460.00) and core drilling
concrete slab at the stadium bleachers due to design changes is being funded from owner contingency to take advantage of value-
added modification items not included in the original design but required by the owner.
50156 17-7198 1B.10 4500185615
Manhattan Construction Florida Inc. Phase 1B Collier County Sports Complex
Facilites Management Margaret Bishop
1-6-2020
0
1-5-2021 7-30-2021 7-30-2021
1 116.E.3.d
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3) If this change order is not processed, reconciliation for the Construction Manager Directive scope items will not be addressed,
payment will be delayed, and value-added items will not be realized.
Prepared by: ________________________________________________________________________ Date: ________________
(Margaret A. Bishop, PE, Facilities Management Division)
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same te rms
and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment,
if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional
arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by: ________________________________________________________________________ Date: ________________
(Manhattan Construction Florida, Inc.)
Reviewed by: _________________________________________________________________________ Date: ________________
(Peninsula Engineering)
Approved by: _________________________________________________________________________ Date: ________________
(Davidson Engineering)
Approved by: _________________________________________________________________________ Date: ________________
(Damon Grant, Division Director)
Approved by: _________________________________________________________________________ Date: ________________
(Procurement Professional)
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this exhibit is not applicable
EXHIBIT F
CHANGE ORDER
Contract Modification Work Order Modification
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Project Name:
Project Manager Name: r: Department:
Original Contract/Work Order Amount $ 30,757,765.00 3-26-19/11.C Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 30,757,765.00 3-26-19/11.C Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 28,744,304.49 SAP Contract Expiration Date (Master)
Dollar Amount of this Change -6.55% Total Change from Original Amount
Revised Contract/Work Order Total $ 28,744,304.49 -6.55% Change from Current BCC Approved Amount
Cumulative Changes $ (2,013,460.51) 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date ( Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the
task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract;
and, 3.) describe the impact if this change is not processed.
“The above costs are all related to the Collier County Sports Complex project. All cost break downs, fee break outs, and detailed back up are
included with the AR documents within this change order package. Notwithstanding anything to the contrary above, Construction Manager
does not release and expressly reserves the right to pursue claims for time extensions and additional compensation that arise out of or result
from the COVID-19 outbreak and the responses to this outbreak including implementation of any instructions, restrictions, and/or requirements
by any federal, state, or local governmental or public health entity resulting from this outbreak and which claims may include, but are
not limited to, additional time and costs due to labor or material shortages, quarantines, and implantation of other safety and health
protocols.”
1) This change order is requesting:
Authorization Request: 7648.02-123
Kone had to repair battery, lowering unit for a zero-dollar change back charge to Fortune ($10,346.80).
Authorization Request: 7648.02-132
Charges from South Florida Excavation – Regrading for Fields 3 & 4 due to damages zero-dollar change to be funded by subcontractors and
Manhattan. ($11,904.00).
Authorization Request: 7648.02-137
Added costs to relocate backing for TVs per owner’s request and repair door 108 in the Welcome Center building #1 for a zero -dollar change
funded from owner contingency ($1,144.00), procurement contingency ($1,144.00) and Manhattan ($429.00)
Authorization Request: 7648.02-143
Added costs for fire permit fees for Food and Fitness pavilions; all utilities are part of Phase 1A for a zero-dollar change funded from
procurement contingency ($622.50)
Authorization Request: 7648.02-148
Added cost for added steel work for additional deck support and stair width at the Welcome Center building 1; added stiffening plates at the
Satellite Restroom building #4 for a zero-dollar change funded from procurement contingency ($5,336.97).
Authorization Request: 7648.02-149
Added cost for steel size and connection modifications to the elevator at the Welcome Center building #1 for a zero-dollar change funded from
owner project savings ($1,735.50)
50156 17-7198 1A.13 4500185615
Manhattan Construction Florida Inc. Phase 1A Collier County Sports Complex
Facilites Management Margaret Bishop
4-17-19
0
5-17-20 7-16-20 7-16-2020
13 216.E.3.d
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Authorization Request: 7648.02-150
Added costs for anchor bolts at the shade structure on the south side of the Welcome Center for a zero-dollar change funded from
procurement contingency ($1,013.12).
Authorization Request: 7648.02-171.001
Charges from Cougar – Repairing curbs due to damages zero-dollar change to be funded by subcontractors and Manhattan. ($5,208.00).
Authorization Request: 7648.02-175
Bahia sod installed by Collier County to be deducted from O’Donnell for a zero -dollar change to be funded back to owner contingency
($9,000.00)
Authorization Request: 7648.02-185
Crushed granite deducted from O’Donnell to fund back owner contingency ($41,040.00); costs for concrete sidewalks poured in place of
crushed granite for a zero-dollar change funded from owner contingency ($40,544.78)
Authorization Request: 7648.02-186
Added cost to provide cameras on the Musco light poles around fields 1-4 for a zero-dollar change funded from owner project savings
($15,069.44).
Authorization Request: 7648.02-188
Pay application short payment reconciliation for a zero-dollar change to be funded back to owner contingency ($2,197.93).
Authorization Request: 7648.02-190
Spray foam reconciliation transferred from McDaniel’s to Tailored Foam for a zero -dollar change ($11,304.00).
Authorization Request: 7648.02-198
Additional hardware cylinders for a zero-dollar change to be funded by Manhattan ($417.30).
Authorization Request: 7648.02-199
Deduct for the native vegetation area 6 not needed from O’Donnell for a zero -dollar change to be funded back to owner project savings
($8,522.09).
Authorization Request: 7648.02-204
Costs for the interior code compliance and field identification signage packages for a zero-dollar change to funded by signage allowance
($18,260.89).
The total amount requested is $0.0.
2) These changes were not included in the original contract because the items listed above add value to the project. These changes are being
funded through back charges to subcontractors, Manhattan’s fees, and contingency to take advantage of value-added modification items not
included in the original design but required by the owner.
3) If this change order is not processed, reconciliation for the Construction Manager Directive scope items listed within Subcontract
Agreements will not be addressed, payment will be delayed, and value-added items will not be realized.
Prepared by: ________________________________________________________________________ Date: ________________
(Margaret A. Bishop, PE, Facilities Management Division)
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same te rms
and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment,
if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional
arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by: ________________________________________________________________________ Date: ________________
(Manhattan Construction Florida, Inc.)
Reviewed by: _________________________________________________________________________ Date: ________________
(Peninsula Engineering)
14 16.E.3.d
Packet Pg. 1975 Attachment: 0608 Change Order Backup - FY21 (16016 : Procurement Services administrative reports)
Approved by: _________________________________________________________________________ Date: ________________
(Davidson Engineering)
Approved by: _________________________________________________________________________ Date: ________________
(Damon Grant, Division Director)
Approved by: _________________________________________________________________________ Date: ________________
(Sara Schneeberger, Procurement Professional)
15 16.E.3.d
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Certificate Of Completion
Envelope Id: B56B2A1B5C7C4DA8AA871DCF9D722182 Status: Completed
Subject: Please DocuSign: Change Order 1A.13 final.pdf
Source Envelope:
Document Pages: 30 Signatures: 6 Envelope Originator:
Certificate Pages: 2 Initials: 0 Margaret Bishop
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-05:00) Eastern Time (US & Canada)
3295 Tamiami Trail East, Naples, Florida
Naples, FL 33967
Margaret.Bishop@colliercountyfl.gov
IP Address: 76.7.93.3
Record Tracking
Status: Original
5/25/2021 11:24:48 AM
Holder: Margaret Bishop
Margaret.Bishop@colliercountyfl.gov
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: Collier County Board of County
Commissioners
Location: DocuSign
Signer Events Signature Timestamp
Margaret Bishop
margaret.bishop@colliercountyfl.gov
Project Manager-
Collier County Public Utilities
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.7.93.3
Sent: 5/25/2021 11:29:41 AM
Viewed: 5/25/2021 11:30:08 AM
Signed: 5/25/2021 11:30:24 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
John Reyhan
jreyhan@manhattanconstruction.com
President
Manhattan Construction Company
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 107.77.221.51
Signed using mobile
Sent: 5/25/2021 11:30:30 AM
Viewed: 5/25/2021 1:21:28 PM
Signed: 5/25/2021 4:05:45 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Joshua M Fruth
jfruth@pen-eng.com
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 208.83.74.129
Sent: 5/25/2021 4:05:47 PM
Viewed: 5/25/2021 4:11:46 PM
Signed: 5/25/2021 4:12:51 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jeff Davidson
jeff@davidsonengineering.com
President
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 173.165.222.225
Sent: 5/25/2021 4:12:55 PM
Viewed: 5/26/2021 7:40:00 AM
Signed: 5/26/2021 7:40:12 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
43 16.E.3.d
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Signer Events Signature Timestamp
Damon Grant
damon.grant@colliercountyfl.gov
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.7.93.3
Sent: 5/26/2021 7:40:18 AM
Viewed: 5/26/2021 10:38:15 AM
Signed: 5/26/2021 10:40:30 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Schneeberger
sara.schneeberger@colliercountyfl.gov
Procurement Strategist
Collier County Procurement Services
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.7.93.3
Sent: 5/26/2021 10:40:37 AM
Viewed: 5/26/2021 10:51:28 AM
Signed: 5/26/2021 11:01:23 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Kelly Arnold
kelly.arnold@colliercountyfl.gov
Security Level: Email, Account Authentication
(None)
Sent: 5/26/2021 11:01:32 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cherisse Travis
ctravis@manhattanconstruction.com
Security Level: Email, Account Authentication
(None)
Sent: 5/26/2021 11:01:33 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/25/2021 11:29:41 AM
Certified Delivered Security Checked 5/26/2021 10:51:28 AM
Signing Complete Security Checked 5/26/2021 11:01:23 AM
Completed Security Checked 5/26/2021 11:01:33 AM
Payment Events Status Timestamps
44 16.E.3.d
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