Backup Documents 05/11/2021 Item #16D3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP tt
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO U 0 3
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routinglines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2 Risk-Management Risk Management
3. County Attorney Office County Attorney Office 0C1/1
4. BCC Office Board of County
Commissioners 3.4
-�
5. Minutes and Records Clerk of Court's Office
G-- t-a t 8= 1
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Amanda O.Townsend/Museum Phone 239-252-7177
Contact/ Department
Agenda Date Item was May 11,2021 Agenda Item Number 16D3
Approved by the BCC -
Type of Document Agenda 05/11/2021 Item#16D3 Number of Original
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be 0
signed by the Chairman,with the exception of most letters,must be reviewed and signed
6by the Office of the County Attorney. '
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the fmal negotiated contract date whichever is applicable.
"Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
• signature and initials are required. (pi
57; In most cases(some contracts are an exception),the original document and this routing slip - •
'eft) should be provided to the County Attorney Office at the time the item is input into SIRE. r 1
Some documents are time sensitive and require forwarding to Tallahassee within a certain 11 /f
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.CL1 The document was approved by the BCC on May 11th,2021 and all changes made f'`►I is
during the meeting have been incorporated in the attached document. The County �pj,'# p
Attorney's Office has reviewed the changes,if applicable. ( �� ;li
9. Initials of attorney verifying that the attached document is the version approved by the ,�`,• ` is
BCC,all changes directed by the BCC have been made,and the document is ready for the 0i 1pt..
Chairman's signature. *`line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1603
MEMORANDUM
Date: May 21, 2021
To: Amanda Townsend, Director
Collier County Museum
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: An agreement with the University of Pennsylvania
Museum of Archaeology and Anthropology allowing the
Collier County Museums and the Marco Island Historical
Society to borrow artifacts for display at the Marco
Island Historical Museum
Attached for further processing is the original document referenced above
(Item #16D3) approved by the Collier County Board of County
Commissioners on Tuesday, May 11, 2021.
After obtaining the necessary signatures, please return a fully executed
copy of the agreement to the Minutes & Record's Department.
If you have any questions, please call me at 252-8406.
Thank you.
Attachment
1603
PENN USEUM
University of Pennsylvania Museum
of Archaeology and Anthropology
Registrar's Office 3260 South St.
LOAN AGREEMENT Philadelphia, PA 19104
LO-2020-3 tel: 215-746-6975
Loan Summary
Borrower/Organization:
Collier County Museum Division Marco Island Historical Society
3331 Tamiami Trail East 180 S. Heathwood Drive
Naples, FL 34112-4901 Marco Island. FL 34145-5028
Director: Amanda O. Townsend, Collier County Museum Division
Contact: Austin J. Bell. Curator of Collections. Marco Island Historical Society
Phone: (239) 389-6447
E-mail: curator ;themihs.org
Exhibition Title: Paradise Found: 6,000 Years of People on Marco Island
Loan Period: June I. 2021—April 30, 2024
Venue(s) and Exhibition Dates: Marco Island Historical Museum (June 2021—April 2024)
Objects: American Section Objects (see attached "Schedule of Objects")
Total Insurance Value: Rotation 1: $3.825.000.00 USD
Rotation 2: $3,725,000.00 USD
Rotation 3: $3.825,000.00 USD
Lender:
University of Pennsylvania Museum of Archaeology and Anthropology
3260 South Street
Philadelphia, PA 19104
Head of Collections: Dr. Stephen J. Tinney, Deputy Director
Contact: Allison McLaughlin, Associate Registrar
Phone: (215) 573-9635
Email: ammclvupenn.edu
LOAN AGREEMENT
Special Terms and Conditions
THIS AGREEMENT made on April 6'h,2021 by and between The Trustees of the University of Pennsylvania,
Philadelphia,Pennsylvania acting through the University of Pennsylvania Museum of Archaeology and Anthropology
(Penn Museum)and the Collier County Museum Division,Naples. Florida and Marco Island Historical Society. Marco
Island,Florida(Borrower).
Penn Museum agrees to loan Borrower the items listed in the attached Schedule of Objects(the "Loan Material") for
exhibition with a loan period from June 1,2021 to April 30,2024. This loan is governed by these"Special Terms and
Conditions"as well as the accompanying"Standard Terms and Conditions." To the extent that there is any inconsistency
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LO-2020-3
between these"Special Terms and Conditions"and the"Standard Terms and Conditions",these"Special Terms and
Conditions"shall take precedence.
1. INSURANCE
a). Borrower agrees to insure the Loan Material for the entire loan duration on an all-risk fine arts policy,both in transit
and while on the premises of the Borrowing institution(wall-to-wall)in an amount not less than the figure specified
under the Total Insurance Value of the Loan Summary.The Trustees of the University of Pennsylvania must be
added as an additional insured and named as a loss payee on all insurance policies obtained by Borrower in
accordance with this paragraph.
b). Borrower must provide the Penn Museum with appropriate certificates of insurance evidencing the required coverage
before the Loan Material leaves the premises of the Penn Museum.
2. COSTS& PAYMENT
a).The Borrower agrees to assume the costs related to this loan, which include:
S5.800.00 Loan Fee
S2.100.00 Conservation Fee
SI.395.00 Mount Making(estimate provided by Penn Museum Mountmaker)
S1.462.00 Courier Expenses (initial estimate for install,two rotations,and deinstall)
S5.096.00 Packing&Crating(estimate provided by Atelier Art Services. Inc.)
b). Borrower agrees to pay the above-mentioned fees/costs to the Penn Museum directly. If paying by wire,the Penn
Museum will add a$50.00 wiring fee to each transaction.
c).Borrower agrees to assume any other costs related to this loan that are not specified in this Agreement. The Penn
Museum will notify the Borrower if any such costs are incurred.
d).All payments will be made to the Penn Museum within 30 days of receipt of invoice.
3. EXHIBITION& LABELS
a). The Loan Material must be exhibited in full. enclosed. locked.display cases.
b).Any method of displaying Loan Material,other than sitting flat on the deck,requires prior written approval from the
Penn Museum. Borrower must use mounts fabricated by Penn Museum's designated mount maker for objects as indicated
in the attached"Schedule of Objects."
c). All case design drawings for the Loan Material must be approved in advance by the Penn Museum. Submitted design
drawings should specify deck or wall mounts. include the distance from the deck,the case material,and color.
d). Light and humidity levels within the exhibit cases must be kept at the levels designated in the attached"Schedule of
Objects."
e). All labels and text panels must prominently contain the legend."Loaned by the University of Pennsylvania Museum
of Archaeology and Anthropology, Philadelphia, PA." In addition,any introductory text panels or information shall
prominently include the University of Pennsylvania Museum of Archaeology and Anthropology as a lender to the
exhibition.
1).The information provided on the attached"Schedule of Objects" includes basic object information. To the best of the
Penn Museum's knowledge,this information is accurate and should be used as the information source for the caption labels
in the exhibit and in a catalogue. Any need or desire to alter the informational content of the caption labels must be
approved in advance by the Penn Museum. Penn Museum accession numbers must be included in the object labels.
g).Once the Loan Material is installed,the Borrower cannot open the case(s)or remove the Loan Material from the case(s)
without written permission from the Penn Museum.
4. PACKING &CRATING
a).Penn Museum will make arrangements for packing and crating the Loan Material for shipment to Borrower. An
estimate for packing and crating is provided under the Costs& Payments section on page 2 of this Agreement.
b). Borrower agrees to keep the packing and crating material in a secure,climate-controlled area on the Borrower's
premises and will use the same packing and crating material for the return of the Loan Material. If the packing and crating
material is lost or damaged,Borrower will inform the Penn Museum and,at its sole expense,will obtain reasonably similar
substitutes for the return shipment of the Loan Material.
5. SHIPPING
a).Penn Museum will release the Loan Material for shipment to the Borrower on or after June 1,2021.
b). In consultation with the Penn Museum's Associate Registrar, Borrower will coordinate,select the transportation carrier,
and arrange for the shipment of the Loan Material to the Borrowing institution's venue and all subsequent venues.
Borrower will pay the cost of such transportation.
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c). if the Loan Material is traveling by air,it must be via non-stop flights,or the most direct scheduled route available.
d).Ground transportation must be via a fine arts shipper with air-ride,dual-driver,enclosed,climate-controlled and
exclusive-use trucks,unless other arrangements are made via written permission from the Penn Museum.
e).Storage of the Loan Material at another venue must be approved in advance by the Penn Museum. Borrower must
submit facility reports to the Penn Museum Registrar's Office in advance and send a Collections Staff member to
accompany the shipment to each venue and/or storage facility.
g). Borrower will coordinate return shipment with the Penn Museum's Associate Registrar at least one month prior to the
close of the exhibition.The Loan Material must be returned to the Penn Museum before the loan end date,April 30,2024.
6.COURIER
a). Penn Museum will send a courier to supervise the Loan Material for installation,object rotations,and deinstallation.
including packing and unpacking,condition reporting,and assisting with installation and deinstallation. Wit is not possible
to send an in-person courier at the scheduled time of shipment due to state or local mandates. University of Pennsylvania
business travel restrictions,and/or individual concerns about C'OViD-19.the Penn Museum reserves the right to postpone
and reschedule shipment and installation/deinstallation,in consultation with Borrower.
b). Penn Museum reserves the right to send a courier to accompany the shipment of the Loan Material during transit to each
venue,and also to oversee the loading and unloading of the Loan Material at all pre-approved storage facilities.
c). When the courier accompanies the Loan Material by air, Borrower must provide business class seating on the same
flight as the Loan Material.
d). If an object is being transported by air via had-carry,Borrower must purchase two adjacent business class scats.one for
the courier and one for the object,and make arrangements for a security escort at all departure,transfer,and arrival airports.
e).Borrower will arrange and be responsible for the cost of a hotel room close to the exhibition venue for the courier.
f).The Borrower agrees to be responsible for all courier-related costs including transportation,hotel,per diem,and any
business-related communication.The courier will receive upon his/her/their arrival a cash or cash equivalent per diem,
according to the current rate posted on the US General Services Administration's website for Naples, Florida in that year.
Ground transportation to and from airports,train stations.and or hotels,including rental cars, is not included in the per
diem and will be covered by the Borrower.
7.PHOTOGRAPHY
a). 1f needed,Borrower must submit photography requests to the Penn Museum Photographic Archives
(- '.'•.` `__ ., ; ;). If new photography is needed.please make this request at least 3 months in advance of the
photography deadline.
h). Borrower shall provide information such as desired orientation.close-ups,and background color to the Pcnn Museum's
Photo Archives Department before the photography takes place.
c).The Penn Museum's Photo Archives Department will bill Borrower separately for the cost of photography.
8.CATALOGUE
a). If an exhibition catalogue or brochure is to be produced. Borrower shall,at its own expense,furnish Penn Museum with
five(5)copies. Borrower is responsible for the shipment of these catalogues to the Penn Museum's Associate Registrar at
the contact address stated in this document.
iN WITNESS WHEREOF,the parties have set their hands and seals on the day and year first written above.
The Trustees of the University Colli Co ty Museum Division Marco island Historical Society
of Pennsylvania acting through Na es, Marco island,FL
Penn Museum,Philadelphia,PA
s .,ti.//i/L
BY Y -- BY33is��.1.L�,i %(2
Dr.Stephen J.Tinny,Deputy Director,on
behalf of Dr.Christopher Woods,Williams Director
DATE: DATE: DATE: 4 1 ,91\ Q a
• Approv to form and legality
EST. ` ;
, •^ •
ATTEST , t_
CRYSTAL K.KIN ^C
A taut C unty Attorney
C . ..4iWOC ( �tL2 Lt
Meg as f'd r .
16D3
LO-2020-3
LOAN AGREEMENT
Standard Terms and Conditions
THIS AGREEMENT made on April 6'h,2021 by and between The Trustees of the University of Pennsylvania.
Philadelphia, Pennsylvania acting through the University of Pennsylvania Museum of Archaeology and Anthropology
(Penn Museum)and Collier County Museum Division and Marco Island Historical Society,Naples,Florida(Borrower).
Penn Museum agrees to loan Borrower the items listed in the attached Schedule of Objects(the"Loan Material")for
exhibition with a loan period from June 1,2021 to April 30,2024. This loan is governed by the foregoing"Special Terms
and Conditions"as well as these"Standard Terms and Conditions." To the extent that there is any inconsistency between
the"Special Terms and Conditions"and these"Standard Terms and Conditions",the"Special Terms and Conditions"shall
take precedence.
1. INSURANCE
a). Borrower shall continuously insure the Loan Material on an all-risk fine arts policy subject to the standard exclusions,
both in transit and while in Borrower's custody(wall-to-wall) in an amount not less than the figure specified under the Total
Insurance Value in the attached Loan Summary. The Trustees of the University of Pennsylvania must be named as a loss
payee on all insurance policies obtained by Borrower in accordance with this paragraph and Borrower must provide Penn
Museum with appropriate certificates of insurance evidencing the required coverage before the Loan Material leaves the
premises of Penn Museum. Each certificate of insurance must indicate the amount and type of insurance,specify all named
insured and confirm that no policy reflected thereon shall be cancelled without notice to Penn Museum at least thirty (30)
days prior to the proposed date of cancellation.
b). Borrower hereby guarantees the return of all Loan Material to Penn Museum according to the time schedule specified in
this Agreement. In the event Borrower fails to return the Loan Material to Penn Museum.Borrower shall compensate Penn
Museum for the full value of all Loan Material not returned. If Borrower returns the Loan Material to Penn Museum,but
fails to do so in accordance with the specified schedule. Borrower shall indemnify Penn Museum for any losses.costs,
damages or expenses incurred by Penn Museum as a result of the late return. It is provided,however,that Borrower shall
have no such obligation for losses, costs, damages or expenses resulting from a delay in returning the Loan
Material by reason of events which are outside of Borrower's control, including but not limited to acts of God, war,
invasion,hostilities,rebellion, insurrection, riot,civil commotion,nuclear damage. flood,vandalism or earthquake.
c). For all purposes under this Agreement,the value of the Loan Material,or any of them,shall be the dollar value set forth
in"Schedule of Objects." If any of the Loan Material,between the time the loan leaves the Penn Museum's premises
destined for Borrower and the time it returns to the Penn Museum's premises,has suffered any loss or damage then,solely
at Penn Museum's election, Borrower shall:
(a) pay Penn Museum the dollar value of the damaged item:or
(b) pay Penn Museum the cost of restoring or treating,to the extent practicable,the damaged item to its condition
upon leaving Penn Museum and any difference between the dollar value of said item set forth in"Schedule of
Objects"and the value of said item after such restoration. Payments for depreciation and restoration are subject to
the terms of the Borrower's insurance policy.
d). Penn Museum has thirty(30)days upon the return of the Loan Material to Penn Museum's premises to report and claim
loss or damage, if any.
e). Penn Museum may elect,on a case-by-case basis,to self-insure the Loan Material under the University of Pennsylvania
fine arts insurance coverage. The specific terms related to such coverage, if any,will be outlined in the 'Special Terms and
Conditions."
2. COSTS& PAYMENT
a). Borrower agrees to assume all costs related to this loan. Costs may include,but are not limited to:
• Loan and/or administration fees
• All costs related to the stabilization,treatment,and mounting of the Loan Material as deemed necessary by Penn
Museum for safe travel and exhibition. Conservation work may be done in-house or via outside contractor
• All costs associated with the safety of the Loan Material, in transit and on the Borrower's premises.as required by
Penn Museum's and Borrower's insurers
• Rigging expenses
• Engineering expenses
• Packing and crating building expenses
• Shipping and customs/CITES expenses
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• Courier expenses including travel, lodging,and per diem
• Expenses associated with the return and reinstallation of objects such as handling fees and crate disposal fee
• Photography Fees
b).The cost of photography will be determined and processed through the Penn Museum Photographic Archives
Department unless otherwise stated in the"Schedule of Fees." All other known costs will be stated in the attached
"Schedule of Fees."
c). Penn Museum will bill the Borrower for all loan costs stated in the attached"Schedule of Fees,"and any other costs
advanced by Penn Museum relating to this loan. Payment is due no later than 30 days after receipt of the invoice.
d). Borrower agrees to assume the service fees, if Borrower choose to wire the payment,both on the sending and receiving
ends. In such a case,a flat fee of$50 for each transaction on the receiving end will be applied to the invoice.
e). At Penn Museum's discretion,Borrower agrees to prepay a portion of estimated loan costs should the total amount
exceed$5,000.00. The schedule of payment installments will be determined on a case-by-case basis.
f). In the event that Borrower withdraws from the loan. Borrower is responsible for all costs(including administrative and
out of pockets expenses)incurred by any previously agreed upon loan related preparation that has occurred for this loan.
3. EXHIBITION& CARE OF OBJECTS
a). Borrower shall,at its own expense.provide adequate security and environmental conditions for the Loan Material.
Borrower shall assign security guards to approved locations during the hours in which the Exhibition is open. Borrower
must,as a security minimum during closed hours, have electronic surveillance systems that report to a central station
manned twenty-four(24)hours a day. Borrower must get prior approval to use plants in the exhibition gallery. Food and
drink shall not be permitted in the exhibition gallery.
b). Borrower must provide secure and environmentally appropriate temporary space for storing the Loan Material during
installation and deinstallation. If circumstances require Borrower to temporarily remove any object(s)from the exhibition.
Borrower must notify Penn Museum Registrar's Office in advance of such removal.
c). Borrower shall comply with any and all instructions (see "Special Terms and conditions" and under the attached
"Schedule of Objects") provided by Penn Museum relating to the care and handling of the Loan Material. Loss or
damage, whether in transit or on Borrower's premises.and regardless of who may be responsible. must be reported to the
Penn Museum Registrar's Office at once and described in detail. Borrower may not clean, restore or alter any Loan
Material or cause repair to be carried out on any damage to Loan Material without the explicit written approval of Penn
Museum.except for stabilization required in case of emergency. Should such a situation arise. Borrower will notify Penn
Museum immediately.
d). Loan Material must be displayed in fully enclosed locked cases. Permission to display any objects outside of locked
cases must be given in writing by Penn Museum Registrar's office. All case design drawings must be submitted to Penn
Museum prior to exhibition. Designs must indicate whether Loan Material will be mounted on wall or deck,the distance
from wall or deck,the case material and color.
e). Borrower must provide stationed or patrolled euard(s)when the exhibition is open to the public and must have
surveillance cameras and patrolled guard(s)when the exhibition is closed to the public.
4. LABELS&TEXT PANELS
a.)All labels and text panels must prominently contain the legend,"Loaned by the University of Pennsylvania Museum
of Archaeology and Anthropology, Philadelphia,U.S.A."
b). Penn Museum shall provide on the attached"Schedule of Objects"basic object information including object name.
dimensions,material,and provenience. To the best of the Penn Museum's knowledge,this information is accurate and
should be used as the information source for the caption labels in the exhibit and in a catalogue. Any need or desire to alter
the informational content of the caption labels must be approved in advance by the curatorial department of Penn Museum.
In addition,any introductory text panels or information shall prominently include the University of Pennsylvania Museum
of Archaeology and Anthropology as a major lender to the exhibition.
5.CONDITION REPORTS
Penn Museum will provide condition reports with images for each object. Both Penn Museum and Borrower must verify
and sign off on the condition of objects at the time of installation and deinstallaion as recorded in the condition reports.
Any changes must be noted and dated by both parties. Penn Museum must be promptly notified in writing of any changes
in object(s)condition.
6. PACKING
a). Penn Museum shall pack the Loan Material for shipment to Borrower and Borrower shall reimburse Penn Museum the
full cost of such packing. Borrower shall arrange and pay for all preparations necessary for reshipment of the Loan
Material to Penn Museum.
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b). Penn Museum will provide packing and unpacking instructions. Borrower shall ensure that these instructions given by
Penn Museum are followed explicitly by competent packers trained in museum object handling and that the Loan Material
are handled with special care at all times to protect against damage or deterioration. In preparing the Loan Material for
return to Penn Museum,these objects will be packed in the same manner in which they were delivered to the Borrower.
Any alteration to the packing materials must be approved in advance by Penn Museum. All packing and unpacking of loan
material shall be done under the full supervision of the official representative(s)of Penn Museum, if present,whose
instructions are to be followed precisely. Borrower shall exercise reasonable and professional care in the transporting,
handling,displaying and safekeeping of the Loan Material.
7. SHIPPING& CUSTOMS
a). Borrower shall arrange for the shipment of the Loan Material to and from Borrower and shall pay the cost of such
transportation and any customs fees associated vv ith the shipment. The transportation carrier and customs broker shall be
selected by Borrower and approved in advance by Penn Museum.
b).Air transportation must be via non-stop flights if available,or the most direct scheduled route available. Ground
transportation must include exclusive-use(or most expedient),climate controlled,air-ride, licensed dual-driver. enclosed
trucks.
c). Borrower shall reimburse Penn Museum for any charge collected by a third party from Penn Museum in connection with
the preparation,shipment and customs of the Loan Material.
8. COURIER
a). A courier(s)from Penn Museum shall accompany the loan objects for supervision of the installation and deinstallation.
including packing and unpacking.care and handling,presenting and securing,unless written notice is given to the contrary
by Penn Museum. The courier(s)shall be chosen by Penn Museum and will act as official representative of Penn Museum.
The total number of days required to oversee installation and deinstallation will be determined by Penn Museum based
upon the number and disposition of the object(s)and the intended schedule of the Borrower. Penn Museum reserves the
right to extend the stay of courier(s) if installation or deinstallation is not completed within the scheduled number of days.
b).The Borrower is responsible for all costs incurred by the courier(s)including transportation,hotel,per diem and
business-related communication.
9. REPRODUCTION AND PHOTOGRAPHY
a). Penn Museum reserves for itself the right to copy,photograph or reproduce the Loan Material. Borrower shall not
permit any of the Loan Material to be copied.photographed or reproduced without advance permission from Penn
Museum. However.these restrictions include the production of two-and three-dimensional recreations,duplications and
replicas of the Loan Material. Therefore.Borrower is prohibited from producing or causing to be produced ary image or
product for sale inspired by and or in connection with the Loan Material without the prior written consent of Penn Museum.
b). Borrower may cause the Loan Material to be photographed for curatorial, publicity,record and educational purposes,
provided that such photographs are not released without Penn Museum's prior written consent and provided further that
Penn Museum is supplied with a set of images. Penn Museum shall be entitled to ownership of the copyright to all
photographs taken of any Loan Material and Borrower shall secure the appropriate assignment of rights for each
photograph it takes or causes to be taken.
c). Borrower must submit request for any required photography to Penn Museum Photographic Archives at a minimum 90
days in advance.
d). Borrower is responsible for all reproduction and photography fees as set forth by Penn Museum Archives and Photo
Studio.
10. CATALOGUE/PUBLICITY
a). Any catalogue of,or publicity regarding,the Loan Material,shall contain prominent acknowledgment that the Loan
Material are on loan from the University of Pennsylvania Museum of Archaeology and Anthropology,are reproduced with
the permission of the University of Pennsylvania Museum of Archaeology and Anthropology,by which all rights are
reserved. Further,any alteration to the approved catalogue or publicity information as provided by Penn Museum may not
be carried out without first seeking the approval of Penn Museum. Borrower must submit request to Penn Museum for any
additional written materials such as essays or catalogue articles. Additional materials will be subject to special terms as
determined by Penn Museum.
b). Borrower shall,at its own expense, furnish Penn Museum with five(5)copies of any exhibition catalogue(s)or
scholarly publication(s)in which reference to the Loan Material has been made. Copies of publicity releases and other
similar matter relating to the Loan Material shall be forwarded to Penn Museum promptly. At the end of the loan period.
Borrower shall forward promptly to Penn Museum attendance figures for the exhibit.
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11. RECALL/CANCELLATION
a). Penn Museum shall have the right at any time within the loan period to recall from Borrower any or all of the Loan
Material,provided that Borrower is notified by Penn Museum of the intent to withdraw in writing at least thirty(30)days
before the proposed withdrawal. Borrower shall be entitled to the good knowledge of the cause to withdraw. Borrower shall
promptly comply with all packing and shipping instructions given by Penn Museum in the course of such withdrawal. Penn
Museum shall subsequently reimburse Borrower for its costs and expenses of packing and shipping incurred by this
withdrawal.
b). if either party defaults in the performance of a material provision of this Agreement and such default is not cured within
thirty(30)days after receipt of a notice of such default from the other party,the non-defaulting party,at its option. may
terminate this Agreement effective on the date of delivering notice of termination. Penn Museum reserves the right to
terminate this Agreement immediately,if it determines in good faith that any of the Loan Material is at substantial risk.
12. AD)DITIONAI.TERMS
a).This Agreement shall not he construed to confer upon Borrower or any third party any ownership rights to any of the
Loan Material.
h).This Agreement shall inure to the benefit of and be binding upon the successors of each of the parties. This Agreement
may not be assigned by either party without the prior written consent of the other.
c).This Agreement,written in English.together with all written special instructions accompanying the exhibition, is
intended by the parties as a final expression of their agreement and is a complete and exclusive statement of the agreement
and understanding of the parties. This Agreement, in combination with the Special Terms and Conditions and
accompanying exhibits and instructions,supersedes all prior agreements and understandings between the parties with
respect to the subject matter contained herein.
d).in any action or proceeding brought to enforce any provision of this Agreement,or where any provision hereof is validly
asserted as a defense,the successful party shall be entitled to recover reasonable attorneys' fees in addition to any other
available remedy.
e).In the event that any one or more of the provisions contained herein,or the application thereof in any circumstances. is
held invalid, illegal or unenforceable in any respect for any reason,the validity,legality and enforceability of any such
provision in every other respect and of the remaining provisions hereof shall not be in any way impaired or affected, it
being intended that all of the rights and privileges contained herein shall be enforceable to the fullest extent permitted by
law.
f).This Agreement may be executed in several counterparts and all counterparts shall constitute one and the same
instrument.
g).The authorized representative of the borrowing institution certifies that Borrower's policies and procedures conform to
the spirit of the UNESCO Convention.
h). This Agreement constitutes the entire understanding between the parties and may not be modified except in writing and
signed by the parties.
i). This Agreement shall be governed by the laws of the Commonwealth of Pennsylvania notwithstanding any conflict of
law provision to the contrary.
iN WITNESS WHEREOF,the parties have set their hands and seals on the day and year first written above.
The Trustees of the University Collier County Museum Division Marco island Historical Societe
of Pennsylvania acting through Naples, F Marco island,FL
Penn Museum,Philadelphia,PA
L-341-3N3akiktg;i4
Dr.Stephen J.Tinney,Deputy Director,on J
behalf of Dr.Christopher Woods.Williams Director
DATE: DATE: _. DATE:_ ,Q
ATTEST 2 • . .. APprov and legali
CRYSTAL K. KiN .,CLERK 7/12
B �r 11 .E l ssi t unty Attorney
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LO-2020-3
PENN USEUM
University of Pennsylvania Museum
of Archaeology and Anthropology
3260 SOUTH STREET,PHILADELPHIA, PA 19104
REGISTRAR'S OFFICE,TEL(215)573-9635
Schedule of Objects
LO-2020-3
LOAN PERIOD: Full Period: June 1.2021—April 30.2024(Objects#I—#13)
Rotations: 1.June 2021—June 2022(#14)
2.June 2022—June 2023 (#15)
3.June 2022—April 2024(#16)
SPECIAL CONDITIONS: Loan Material must be displayed in enclosed, locked display cases.See"Exhibition"under
"Special Terms and Conditions"for more specific display information.
ENVIRONMENT:
H2: Sensitive materials.Our minimum requirements are a relative humidity not exceeding 65%,and preferably not below
40%.The space must not be susceptible to abrupt changes in relative humidity. Temperatures should also be kept relatively
constant to stabilize the RH.
L2: Moderately light sensitive. Illuminance should not exceed 150 Lux(15 footcandles).The proportion of ultraviolet in
light should not exceed 75 microwatts'Iumen.
L3:Not light sensitive. Stable to light at normal viewing levels.
1. Accession Number 40416
Object Name Adze Haft
Date 700-1560 CE
Material Deer Antler,Wood. Plant Material '
Dimensions 6.9(L)x 2.2(W)cm
Provenience Key Marco, Florida
Source William Pepper Florida Expedition,
Collected by Frank Hamilton Cushing. 1897
Value S35,000.
Mount Yes
Environment H2•L2
Conservation I hour
2. Accession Number 40440
Object Name Knife Handle
Date 700-1560 CE
Material Antler(?)
Dimensions 10.6(L)x 3(W)x 2(D)cm
Provenience Key Marco,Florida
Source William Pepper Florida Expedition.
Collected by Frank Hamilton Cushing, 1897 cm
Value $40.000.
Mount Yes ifo'F'f O 'T
Environment H2.L2
Conservation None required
3. Accession Number 40609A
Object Name Atlatl
Date 700-1560 CE
Material Wood
Dimensions 43.8(L)x 6(W)cm
Provenience Key Marco,Florida
8'12
1603
LO-2020-3
Source William Pepper Florida Expedition,
Collected by Frank Hamilton Cushing, 1897
Value $600,000.
Mount Yes
Environment H2. L2
Conservation 1.5 hours
4. Accession Number 40634A
Object Name Prong
Date 700-1560 CE
Material Antler
Dimensions 25.6(L)x 1.5 (W)x I (D)cm
Provenience Key Marco.Florida
Source William Pepper Florida Expedition,
Collected by Frank Hamilton Cushing, 1897
Value $35,000.
Mount Yes
Environment H2, L2
Conservation 1 hour
5. Accession Number 40801
Object Name Net Gauge �.
Date 700-1560 CE
Material Tortoise shell t
Dimensions 5.1 cm(L)x 5.3 cm(W) •'� �.
Provenience Key Marco,Florida
Source William Pepper Florida Expedition. •
Collected by Frank Hamilton Cushing. 1897
Value S500,000.
Mount Yes
Environment H2, L2
Conservation Not needed
6. Accession Number 40876A&B
Object Name Hair pins(2 sections)
Date 700-1560 CE
Material Antler
Dimensions A: 14.7(L)x .6(W)x .6(D)cm
B: 11.4(L)x .7(W)x .5(D)cm
Provenience Key Marco, Florida
Source William Pepper Florida Expedition.
Collected by Frank Hamilton Cushing, 1897 •
Value $30,000. t*
Mount Yes
Environment H2,L2 —'
or
Conservation 1.5 hours
9/12
1603
LO-2020-3
7. Accession Number 40891
Object Name Gorget
Date 700-1560 CE
Material Shell <'�' "'''•,.,,
Dimensions 13 (L)x 12.3 (W)x 2.2(D)cm i. .. ws �.`
Provenience Key Marco, Florida a i '�
Source William Pepper Florida Expedition.
Collected by Frank Hamilton Cushing, 1897
Value S600,000.00 \_.
Mount Yes ,34144.416kas",,
Environment H2. L2
Conservation I hour
8. Accession Number 40914
Object Name Figurine
Date 700-1560 CE
Material Wood
Dimensions 1 1 (L)x 4.8(W)x 2(D)cm L. S�
Provenience Key Marco.Florida :.
Source William Pepper Florida Expedition, 1ue-
Collected by Frank Hamilton Cushing, 1897 " -;
Value $600.000.
Mount Yes '
Environment H2,L2
Conservation 2 hours =-, "
9. Accession Number 40917
Object Name Barracuda jaw
Date 700-1560 CE
Material Fish bone
Dimensions 5.5(L)x 14.4(W)cm
Provenience Key Marco, Florida
Source William Pepper Florida Expedition. vim
Collected by Frank Hamilton Cushing. 1897
Value $50.000.
Mount Yes
Environment H2.L2
Conservation I hour
10. Accession Number 70-19-57
Object Name Spatula
Date 700-1560 CE
Material Shell r .t
Dimensions 10(L)x 1.5(W)cm
Provenience Key Marco,Florida :i
Source Exchange with Florida University,Collected -{
by Frank Hamilton Cushing
Value $35,000.
Mount Yes
Environment H2,L2 -
Conservation .5 hour
10/12
16 [I3
LO-2020-3
1 1. Accession Number EP-1897-1-22.1--.6
Object Name Mold. feline figure(6 sections)
Date Object: 700-1560 CE
Mold: 1897
Material Plaster
Dimensions .1: 8 x 10 x 7 cm *AIM
(LxWxD) .2: 18x10x5cm
.3: 7.5 x 6 x 4 cm
.4: 11.5x4x4cm
.5: 18x9x5cm
.6: 18.5x 10x4cm
.7: string
Provenience Penn Museum Casting Program
Original object: Key Marco,Florida
Source William Pepper Florida Expedition.
Collected by Frank Hamilton Cushing. 1897
Value $150,000.
Mount No
Environment H2,L3
Conservation 2 hours
12. Accession Number EP-1897-1-5
Object Name Plaster cast of bear mask helmet
Date Object: 700-1560 CE
ft-
Cast: 1897 '
Material Plaster
Dimensions 23 (H)x 19.4(W)x 10.5 (D)cm
Provenience Penn Museum Casting Program
Original object: Key Marco. Florida
Source William Pepper Florida Expedition, ,i
•
Collected by Frank Hamilton Cushing, 1897
Value $100,000.
Mount No a
Environment H2,L3
Conservation 1.5 hrs
13. Accession Number EP-1897-1-1
Object Name Plaster cast of deer man god wood mask
Object: 700-1560 CE
.< •
Date Cast: 1897
Plaster 44,, ;
Material 25.8(H)x 14.3 (W)x 8 cm(D)
Dimensions Penn Museum Casting Program r�`{
Provenience Original object: Key Marco, Florida
William Pepper Florida Expedition. , .` ..
Source Collected by Frank Hamilton Cushing, 1897 '
Value $150,000.
Mount No
Environment H2.L3
Conservation .5 hrs. _al ail,
11112
l6D3
LO-2020-3
14. Accession Number 40700A-F
Object Name Carved figure head of wolf with ear and
shoulder attachments
Date 700-1560 CE „
Material Wood. Pigment Fr .;
" ;
Dimensions Overall(est.): 35.5 (H)x 27(\ )x 15.25(D) t -
cm
Provenience Key Marco. Florida
Source William Pepper Florida Expedition. '
Collected by Frank Hamilton Cushing, 1897
Value S900.000 USD
Mount Yes,use existing mount,if possible
Environment H2.L2
Conservation 4 hours
Rotation 1.approx.June 1.202I—June 2022
15. Accession Number 40708
Object Name Figure
Date 700-1560 CE
Material Wood.Pigment
Dimensions 10.7(L)x 6.1 (W)x 6.7(D)cm
Provenience Key Marco. Florida
Mount Yes.Use existing mount if possible.
Source William Pepper Florida Expedition.
Collected by Frank Hamilton Cushing. 1897 •
Value S800.000 USD '
Environment H2. L2
Conservation 1.5 hours
Rotation 2.approx.June 2022—June 2023
16. Accession Number 40707A-C
Object Name Figure head of deer with earpieces
Date 700-1560 CE
Material Wood, Pigment
Dimensions Overall(est.): 25.5 (H)x 19(W)x
14(D)cm
Provenience Key Marco.Florida
4%16
Source William Pepper Florida Expedition.
Collected by Frank Hamilton Cushing. 1897 11W
Value S900.000 USD
Mount Yes,use existing mount, if possible
Environment H2, L2
Conservation 2 hours
Rotation 3,approx.June 2023—April 30.2024
12/12