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03/15/2021 Minutes The Quarry Community Development District Inframark, Infrastructure Management Services 210 N.University Drive,Suite 702,Coral Springs,Florida 33071 Tel.(954)603-0033•Fax(954)345-1292 DATE: May 20, 2021 Mr. Derrick Johnssen CLERK OF THE CIRCUIT COURT Finance Department Derek.johnssen@collierclerk.com FROM: Alison Bruce Recording Secretary RE: Minutes of: March 15, 2021 approved at April 19, 2021 meeting Enclosed for your records is a copy of the minutes of the above referenced meeting of the Quarry Community Development District, which are to be kept on file for public access. Encl: Cc: Mr. Wes Haber MINUTES OF MEETING THE QUARRY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Quarry Community Development District was held Monday March 15, 2021 at 1:00 p.m. at the Quarry Beach Club, 8975 Kayak Drive, Naples, FL. Present and constituting a quorum were: Stanley T. Omland Chairman Lloyd Schliep Vice-Chairman Timothy B. Cantwell Assistant Secretary William Flister Assistant Secretary Also present were: Bob Koncar District Manager Justin Faircloth District Manager Wes Haber(via phone) District Counsel Albert Lopez District Engineer Scott Garvin Quarry Community Association Billie Jo Parker Quarry Community Association Various Residents The following is a summary of the discussions and actions taken at the March 15, 2021 Meeting of The Quarry Community Development District's Board of Supervisors. FIRST ORDER OF BUSINESS Call to Order • Mr. Omland called the meeting to order and Mr. Faircloth called the roll, and a quorum was established. SECOND ORDER OF BUSINESS Pledge Allegiance • The Pledge of Allegiance was recited. THIRD ORDER OF BUSINESS Organizational Matters A. Update of Board Seat Vacancy i. Dean Britt—Email of Interest January 18,2021 • Mr. Faircloth indicated they have a vacant position on the Board, and they received an email from Dean Britt on January 18, 2021 indicating his interest in serving on the Board. • Mr. Britt provided a brief synopsis to the Board and residents of his background and experience. 1 March 15,2021 Quarry CDD On MOTION by Mr. Schliep seconded by Mr. Flister with all in favor the Board appointed Mr. Dean Britt to the vacant Board seat#4. 4-0 B. Oath of Office • Mr. Faircloth being a Notary of the State of Florida, administered the Oath of Office to Mr. Dean Britt. C. Consideration of Resolution 2021-05, Designation of Officers • Mr. Schliep nominated Mr. Omland for Chair. • Mr. Cantell nominated Mr. Schliep for Vice-Chair. On MOTION by Mr. Schliep seconded by Mr. Flister with all in favor Resolution 2021-05, Designation of Officers with Mr. Omland as Chair, Mr. Schliep as the Vice-Chair, Mr. Faircloth as Secretary, Mr. Baldwin as Treasurer, Mr. Bloom as Assistant Treasurer, Mr. Cantwell, Mr. Flister and Mr. Britt as Assistant Secretary was adopted. 5-0 FOURTH ORDER OF BUSINESS Approval of Agenda • Item 12Aiii was noted to be provided by Supervisor Schliep and not Supervisor Cantwell. • Item 9A SFWMD Inspection Discussion should be removed from under the budget and placed under the Engineer's report. • The Engineer's report was emailed to the Board and handed out at the meeting. • The Attorney's report was emailed to the Board. On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor the agenda was approved as amended. FIFTH ORDER OF BUSINESS Public Comments on Agenda Items • None. SIXTH ORDER OF BUSINESS Engineer's Report A. Engineer's Written Report i. CPH Stormwater Management Assessment Lakes Assessment& Maintenance Advisement Proposal ii. CPH Quality Enterprises, USA Phase II & Phase III Warranty Inspection Report Proposal • Mr. Omland indicated Mr. Lopez submitted two proposals which they will discuss. • The first proposal was for a stormwater management lakes assessment and maintenance advisement. 2 March 15,2021 Quarry CDD • The second proposal was for a warranty inspection report for the Quality Enterprises, USA Phase II & Phase III work. • Further discussion ensued. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the proposal from CPH for the Stormwater Management Lakes Assessment and Maintenance Advisement in the amount of$10,500 and the proposal from CPH for Quality Enterprises, USA Phase II & Phase III Warranty Inspection Report in the amount of$2,350 were approved. 5-0 iii. SFWMD Inspection Discussion • Mr. Omland stated they need to do a more in-depth analysis of their shorelines which has not been done with great detail in the past years. He would like the Board to consider today and if favorable contact South Florida Water Management District and ask them to come to their property to give them a compliance inspection. Mr. Omland further noted the Golf Club authorized South Florida Water Management District inspections on their ponds. • Further discussion ensued on this matter. On MOTION by Mr. Schliep seconded by Mr. Flister with all in favor the Board requested staff to contact SFWMD to come on site to evaluate the lake banks and provide recommendations for repairs to effectively budget for FY2022 was approved. 5-0 • The Board requested the District Manager and District Engineer be present during the inspection with the SFWMD staff. SEVENTH ORDER OF BUSINESS District Manager's Report A. Approval of the January 18, 2021 Minutes • Mr. Faircloth asked if there were any corrections, deletions or changes to the workshop minutes. Corrections were made to the minutes and will be made part of the final record. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the minutes of the January 18, 2021 meeting were approved as amended. 5-0 3 March 15,2021 Quarry CDD B. Acknowledgement of February 11, 2021 Workshop Meeting Minutes • Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes. There being none, On MOTION by Mr. Schliep seconded by Mr. Cantwell with all in favor the minutes of the February 11, 2021 workshop were approved. 5-0 C. Acceptance of the Financial Report and Approval of the Check Register and Invoices of February 2021 • The Board requested the trend report be updated by staff with known contract and project costs entered so that anticipated expenses will be reflected going forward. On MOTION by Mr. Schliep seconded by Mr. Cantwell with all in favor the financial report of February 2021 was accepted, and the check register and invoices of February 2021 were approved. 5-0 D. Follow-up Items i. Status of Resident Complaints ii. Variance Easement Report Update 1. 9719 Nickle Ridge Circle • The Board requested CPH complete further review of the paver sidewalk installed in the easement at 9719 Nickle Ridge Circle and provide comments/recommendations to the Board. 2. 9237 Gypsum Way • The Board requested CPH provide recommendations to the boat dock anchoring at 9237 Gypsum Way for staff to send on to the QCA. 3. Review of Updates of Fees—9273 Quarry Drive Example • Billing was discussed and it was noted CPH should keep track of time spent on each variance request and bill hourly accordingly. • The Board requested an item be placed on the April Agenda—Recorded/Not Recorded Variance Easements. 4. Insurance Requirements Discussion 5. Workflow Process • Insurance requirements and the workflow process was discussed, and the Board requested staff to update the forms and coordinate with the QCA. Certificates of insurance will only be required during construction, not annually. E. Buoy Proposal J & M Boatlift&Repair, Inc. 4 March 15,2021 Quarry CDD • Mr. Flister volunteered to work with the QCA to minimize items being constructed prior to review by the CDD/QCA and also work with the QCA regarding the buoys in the lake. • CPH is to review the response from CES regarding watering testing and provide recommendations to the Board. • Mr. Flister volunteered to work with the Golf Course and Heritage Bay CDD to collect data and provide recommendations if anything needs to be tested from the lakes. • Mr. Schliep volunteered to work with CES regarding efficiencies for the Illinois pond weed cuttings that are removed from Stone Lake. EIGHTH ORDER OF BUSINESS Attorney's Report A. Attorney's Written Report • Mr. Haber reviewed his report with the Board. NINTH ORDER OF BUSINESS Business Items A. Presentation and Discussion of Preliminary FY2022 Budget • Schedule • Identification of Significant Projects • Placeholder Maximum Budget • The FY2022 draft budget was reviewed by the Board. • The Board requested the FY2022 budget be developed using the proposed methodology by Real Estate Econometrics, Inc. o R & M Lake should be reduced to$6,170 o Miscellaneous Maintenance should be reduced to$60,000 o A New line item for Field-Contracts Preserve Management at$103,830 with corresponding narrative. o A new line item for Field-R&M Buoys for$7,500 should be added with corresponding narrative. o CPH to provide cost estimates for lake bank erosion repairs for the FY2022 projects. • The Board requested Review of the Assessment Methodology be placed on the April agenda. TENTH ORDER OF BUSINESS Old Business Items A. FEMA Update • The Chairman provided an update on FEMA. B. Assessment Methodology—Golf Course Report 5 March 15,2021 Quarry CDD ELEVENTH ORDER OF BUSINESS New Business Items • None. TWELFTH ORDER OF BUSINESS Supervisor Request/Report A. Reports i. Chairman's Report: Mr.Omland • Mr. Omland provided his report to the Board. ii. Lake& Preserve: Mr. Flister • Mr. Flister noted CES would be cutting the Illinois pondweed again in April and provided updates on preserve maintenance. iii. Pond Survey:Mr.Schliep • Mr.Schliep requested the pond survey item be changed to Illinois Pondweed Lake Survey going forward and noted he would provide a report quarterly starting at the next meeting. • Mr.Cantwell commented on the upcoming Heritage Bay Umbrella Association best practices meeting. THIRTEENTH ORDER OF BUSINESS Audience Comments • None. FOURTEENTH ORDER OF BUSINESS Adjournment • There being no further business, On MOTION by Mr. Schliep seconded by Mr. Flister with all in favor the meeting was adjourned at 4:23 p.m. 5-0 ecretary/Assistant Secretary Cha'rp6rson/Vice-C iraerson 6