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Agenda 05/25/2021 Item #16D 4 (Resolution - FCTD Grant Agreement)05/25/2021 EXECUTIVE SUMMARY Recommendation to approve a Resolution and authorize the Chairman to execute upon arrival the FY2021/22 Transportation Disadvantaged Trust Fund Trip/Equipment Grant Agreement with the Florida Commission for the Transportation Disadvantaged in the amount of $782,438 with a local match of $86,937 to assist with system operating expenses and authorize the necessary Budget Amendments. OBJECTIVE: To continue the Collier Area Paratransit (CAP) public “door-to-door” transportation program. CONSIDERATIONS: As the Community Transportation Coordinator (CTC) for Collier County, the Board of County Commissioners (Board) is eligible for Transportation Disadvantaged Trust Fund Trip/Equipment Grant funds each year. Funds from this grant cover a portio n of the operating expenses for the Transportation Disadvantaged Program. On April 30, 2021, staff received the attached funding allocation announcement from the Commission for the Transportation Disadvantaged (CTD) for the FY21/22 Trip and Equipment Grant. The funding allocation indicates that Collier County is eligible to receive $782,438 in State Fiscal Year 2021/22 (July 1st, 2021 through June 30th, 2022). Trip/Equipment Grant Funds Required Local Match Total Project Cost/Award $782,438 $86,937 $869,375 Staff has prepared the application documents for submittal to the CTD. Upon receipt of the application, the CTD will issue a Funding Agreement that must be executed by the Board. The CTD also requires the Board to provide a Resolution memorializing and confirming their affirmative vote authorizing the Chairman to execute the agreement for funds. The Resolution is attached to this item for the Board’s consideration. The agreement, resolutions, and application documents will be signed by the Chairman upon arrival. FISCAL IMPACT: A Budget Amendment is required to recognize grant revenue in the amount of $782,438 in the Transportation Disadvantaged Grant Fund (428) Project 33760. The required ten percent (10%) match in the amount of $86,937 is budgeted separately in Transportation Disadvantaged Match Fund (429) in Project 33760 and requires a Budget Amendment. Match funds are available from Fund (429) Reserves supported by a General Fund (001) transfer. The General Fund provides an annual transfer to Transportation Disadvantaged support to cover operational costs that exceed grantor subsidies and farebox collections. GROWTH MANAGEMENT IMPACT: This item is consistent with Objectives 10 and 12 in the Transportation Element of the Growth Management Plan. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. - JAB RECOMMENDATION: To approve a Resolution and authorize the Chairman to execute upon arrival the FY2021/22 Transportation Disadvantaged Trust Fund Trip/Equipment Grant Agreement with the Florida Commission for the Transportation Disadvantaged in the amount of $782,438 with a local match of $86,937 to assist with system operating expenses and authorize the necessary Budget Amendments. 16.D.4 Packet Pg. 1333 05/25/2021 Prepared By: Joshua Thomas, Operations Analyst, Community & Human Services Division ATTACHMENT(S) 1. AWARD 2021 04-30 CTD TE SFY21-22 R1 (PDF) 2. Resolution (PDF) 3. BA 33760 Trip and Equipment (flat) (PDF) 4. BA 33760 match (PDF) 5. Admin BA_33760 (PDF) 16.D.4 Packet Pg. 1334 05/25/2021 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.4 Doc ID: 15786 Item Summary: Recommendation to approve a Resolution and authorize the Chairman to execute upon arrival the FY2021/22 Transportation Disadvantaged Trust Fund Trip/Equipment Grant Agreement with the Florida Commission for the Transportation Disadvantaged in the amount of $782,438 with a local match of $86,937 to assist with system operating expenses and authorize the necessary Budget Amendments. Meeting Date: 05/25/2021 Prepared by: Title: Operations Analyst – Community & Human Services Name: Joshua Thomas 05/04/2021 4:11 PM Submitted by: Title: Division Director - Pub Tran & Nbrhd Enh – Public Transit & Neighborhood Enhancement Name: Michelle Arnold 05/04/2021 4:11 PM Approved By: Review: Communication and Customer Relations Lisa Weinmann Additional Reviewer Completed 05/05/2021 9:57 AM Public Transit & Neighborhood Enhancement Michelle Arnold Additional Reviewer Completed 05/06/2021 2:17 PM Operations & Veteran Services Kimberley Grant Additional Reviewer Completed 05/07/2021 1:51 PM Community & Human Services Kristi Sonntag Additional Reviewer Completed 05/07/2021 2:11 PM Community & Human Services Maggie Lopez Additional Reviewer Completed 05/07/2021 2:21 PM Public Services Department Todd Henry Public Services Department Completed 05/10/2021 8:17 AM Public Services Department Dan Rodriguez PSD Department Head Completed 05/11/2021 11:07 AM County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 05/13/2021 9:46 AM Grants Nicole Diaz Level 2 Grants Review Completed 05/14/2021 4:02 PM Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 05/14/2021 4:46 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/17/2021 9:55 AM Grants Therese Stanley Additional Reviewer Completed 05/17/2021 10:30 AM County Manager's Office Sean Callahan Level 4 County Manager Review Completed 05/18/2021 4:09 PM Board of County Commissioners Geoffrey Willig Meeting Pending 05/25/2021 9:00 AM 16.D.4 Packet Pg. 1335 FY21-22 Allocation Local Match Total Funds Funding Local Match Total Funds Total Funds Alachua $569,035.50 $63,226 $632,262 $75 $8 $83 $632,345 Baker $234,877 $26,097 $260,974 $21 $2 $23 $260,998 Bay $414,682 $46,076 $460,758 $13 $1 $14 $460,772 Bradford $201,651 $22,406 $224,057 $1 $0 $1 $224,058 Brevard $1,447,078 $160,786 $1,607,865 $244 $27 $272 $1,608,136 Broward $4,294,953 $477,217 $4,772,171 $644 $72 $716 $4,772,886 Calhoun $176,497 $19,611 $196,107 $2 $0 $2 $196,109 Charlotte $465,859 $51,762 $517,622 $92 $10 $103 $517,724 Citrus $504,939 $56,104 $561,043 $37 $4 $41 $561,084 Clay $531,442 $59,049 $590,491 $206 $23 $229 $590,720 Collier $782,309 $86,923 $869,232 $129 $14 $143 $869,375 Columbia $312,178 $34,686 $346,864 $8 $1 $9 $346,873 DeSoto $195,284 $21,698 $216,982 $0 $0 $0 $216,982 Dixie $189,919 $21,102 $211,021 $0 $0 $0 $211,021 Duval $1,592,082 $176,898 $1,768,980 $526 $58 $584 $1,769,564 Escambia $644,143 $71,571 $715,715 $135 $15 $150 $715,865 Flagler $432,344 $48,038 $480,382 $50 $6 $56 $480,437 Franklin $165,920 $18,436 $184,356 $0 $0 $0 $184,356 Gadsden $412,391 $45,821 $458,212 $78 $9 $87 $458,299 Gilchrist $158,202 $17,578 $175,780 $6 $1 $7 $175,786 Glades $186,469 $20,719 $207,188 $0 $0 $0 $207,188 Gulf $197,528 $21,948 $219,476 $0 $0 $0 $219,476 Hamilton $141,435 $15,715 $157,150 $0 $0 $0 $157,150 Hardee $204,842 $22,760 $227,602 $0 $0 $0 $227,602 Hendry $312,230 $34,692 $346,923 $1 $0 $1 $346,924 Hernando $429,109 $47,679 $476,788 $54 $6 $60 $476,848 Highlands $427,654 $47,517 $475,172 $10 $1 $11 $475,183 Hillsborough $2,131,065 $236,785 $2,367,850 $537 $60 $596 $2,368,446 Holmes $239,697 $26,633 $266,330 $0 $0 $0 $266,330 Indian River $376,525 $41,836 $418,362 $29 $3 $32 $418,394 Jackson $386,581 $42,953 $429,535 $1 $0 $1 $429,536 Jefferson $195,511 $21,723 $217,235 $0 $0 $0 $217,235 Lafayette $140,976 $15,664 $156,640 $0 $0 $0 $156,640 Lake $741,080 $82,342 $823,423 $109 $12 $121 $823,544 Lee $1,153,577 $128,175 $1,281,752 $533 $59 $592 $1,282,344 Leon $529,074 $58,786 $587,859 $178 $20 $198 $588,057 Levy $359,195 $39,911 $399,106 $11 $1 $12 $399,118 Liberty $235,085 $26,121 $261,206 $0 $0 $0 $261,206 Madison $210,961 $23,440 $234,401 $0 $0 $0 $234,401 Manatee $657,778 $73,086 $730,864 $59 $7 $66 $730,930 Marion $778,311 $86,479 $864,790 $105 $12 $117 $864,907 Martin $332,902 $36,989 $369,891 $59 $7 $66 $369,956 Corrected Draft Commission for the Transportation Disadvantaged Trip & Equipment Grant Allocations FY 2021-2022 Trip & Equipment Grant Voluntary Dollar 16.D.4.a Packet Pg. 1336 Attachment: AWARD 2021 04-30 CTD TE SFY21-22 R1 (15786 : FY21-22 CTD Trip and Equipment Grant Agreement) Miami-Dade $6,005,879 $667,320 $6,673,199 $1,341 $149 $1,490 $6,674,689 Monroe $316,625 $35,181 $351,805 $32 $4 $36 $351,841 Nassau $338,503 $37,611 $376,114 $9 $1 $10 $376,124 Okaloosa $547,960 $60,884 $608,845 $96 $11 $107 $608,952 Okeechobee $204,052 $22,672 $226,725 $0 $0 $0 $226,725 Orange $2,537,256 $281,917 $2,819,173 $506 $56 $563 $2,819,736 Osceola $905,345 $100,594 $1,005,939 $22 $2 $24 $1,005,963 Palm Beach $3,379,715 $375,524 $3,755,239 $949 $105 $1,055 $3,756,294 Pasco $796,392 $88,488 $884,881 $171 $19 $190 $885,071 Pinellas $3,589,371 $398,819 $3,988,190 $353 $39 $392 $3,988,583 Polk $1,183,733 $131,526 $1,315,259 $131 $15 $145 $1,315,404 Putnam $404,015 $44,891 $448,906 $63 $7 $70 $448,976 St. Johns $593,389 $65,932 $659,321 $203 $23 $226 $659,547 St. Lucie $695,993 $77,333 $773,325 $62 $7 $69 $773,394 Santa Rosa $400,300 $44,478 $444,777 $23 $3 $26 $444,803 Sarasota $1,162,814 $129,202 $1,292,015 $451 $50 $502 $1,292,517 Seminole $822,133 $91,348 $913,481 $221 $25 $246 $913,727 Sumter $382,042 $42,449 $424,491 $30 $3 $33 $424,524 Suwannee $229,024 $25,447 $254,472 $7 $1 $8 $254,479 Taylor $263,633 $29,293 $292,925 $2 $0 $2 $292,928 Union $158,266 $17,585 $175,851 $0 $0 $0 $175,851 Volusia $1,310,442 $145,605 $1,456,047 $148 $16 $164 $1,456,211 Wakulla $200,127 $22,236 $222,363 $22 $2 $24 $222,388 Walton $401,711 $44,635 $446,346 $9 $1 $10 $446,356 Washington $241,170 $26,797 $267,967 $1 $0 $1 $267,968 TOTAL $51,163,263 $5,684,807 $56,848,070 $8,806 $978 $9,785 $56,857,855 4/30/2021 16.D.4.a Packet Pg. 1337 Attachment: AWARD 2021 04-30 CTD TE SFY21-22 R1 (15786 : FY21-22 CTD Trip and Equipment Grant Agreement) 16.D.4.bPacket Pg. 1338Attachment: Resolution (15786 : FY21-22 CTD Trip and Equipment Grant Agreement) 16.D.4.bPacket Pg. 1339Attachment: Resolution (15786 : FY21-22 CTD Trip and Equipment Grant Agreement) Grant Budget Request Page 1 of 1 Budget 33760-01 Form Last Saved :05/14/2021 @ 14:06:34 For Budget/Finance Use BA# : Agenda Item :Date :Type : Agenda Item :Date :Type : Prepared By :Lisa Weinmann Date :05/14/2021 Fund :428 TRANS DISADV GRANT Grant :33760-01 TRIP & EQUIP 2021 Start :07/01/2021 End :06/30/2022 Sponsor :96 FL Commision for the Trans Disadvantage Sponsored Program :TRIP AND EQUIPMENT Funded Program :33760 TRIP & EQUIP 2021 Grant Percent :90.00 Match Percent :10.00 Revenue Budget Commit Commit. Description Sponsored Class Grant F.Ctr Grant Amt 334420 FDOT MASS TRANSIT PUB TRANSIT REVENUE 138428 782,438.00 TOTAL REVENUE 782,438.00 Expense Budget Commit Commit. Description Sponsored Class Grant F.Ctr Grant Amt 634999 OTHER CONTRACTUAL SE PUB TRANSIT EXPENSE 138428 782,438.00 TOTAL EXPENSE 782,438.00 Total Sponsor Budget :782,438.00 Total Cost Sharing :86,937.00 Total Project : 869,375.00 Why are funds needed? Funds are needed for the Transportation Disadvantaged Trip and Equipment Grant Program What is the source of funding? Funding is from the Florida Commission for the Transportation Disadvantaged FY21-22 Trip and Equipment Grant Reviewed By : Cost Center Director :Date : Division Administrator :Date : Budget Department :Date : Agency Manager :Date : 16.D.4.c Packet Pg. 1340 Attachment: BA 33760 Trip and Equipment (flat) (15786 : FY21-22 CTD Trip and Equipment Grant Agreement) Grant Budget Request Page 1 of 1 Cost Sharing 33760-01 Form Last Saved :05/14/2021 @ 14:14:18 For Budget/Finance Use BA# : Agenda Item :Date :Type : Agenda Item :Date :Type : Prepared By :Lisa Weinmann Date :05/14/2021 Fund :429 TRANS DISADV MATCH Grant :33760-01 TRIP & EQUIP 2021 Start :07/01/2021 End :06/30/2022 Sponsor :96 FL Commision for the Trans Disadvantage Sponsored Program :TRIP AND EQUIPMENT Funded Program :33760 TRIP & EQUIP 2021 Grant Percent :90.00 Match Percent :10.00 Revenue Cost Sharing Commit Commit. Description Sponsored Class Match F.Ctr Match Amt 481001 TRANS FRM 001 GEN FD TRANSFER IN 138429 86,937.00 TOTAL REVENUE 86,937.00 Expense Cost Sharing Commit Commit. Description Sponsored Class Match F.Ctr Match Amt 634999 OTHER CONTRACTUAL SE PUB TRANSIT EXPENSE 138429 86,937.00 TOTAL EXPENSE 86,937.00 Total Sponsor Budget :782,438.00 Total Cost Sharing :86,937.00 Total Project : 869,375.00 Why are funds needed? Funds are needed to meet the match requirement for the FY21-22 Commission for the Transportation Disadvantaged Trip and Equipment Grant What is the source of funding? Matching funds are available from General Fund 001 Reviewed By : Cost Center Director :Date : Division Administrator :Date : Budget Department :Date : Agency Manager :Date : 16.D.4.d Packet Pg. 1341 Attachment: BA 33760 match (15786 : FY21-22 CTD Trip and Equipment Grant Agreement) BUDGET AMENDMENT REQUEST For Budget/Finance Use Only BA# JE # BAR# APH Date 429 Trans Disadv Trans Disadv Match Fund No.Fund Description (type on line above) Date Prepared:5/14/2021 (Attach Executive Summary) Approved by BCC on:Item No. Expense Budget Detail Fund Center Title:Reserves Fund Center No.:919010 Funded Program (Project) Title:Fund 429 RES/XFRS 5-digit Fd Prog #:99429 (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease)Budget Budget 919010 99429 991000 Reserve for Conting (86,937.00) 102,200.00 15,263.00 - - - Net Change to Budget (86,937.00)$ Expense Budget Detail Fund Center Title:Interfund Transfers Fund Center No.:929010 Funded Program (Project) Title:Fund 001 RES/XFRS 5-digit Fd Prog #:99429 (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease)Budget Budget 929010 99429 481001 Transfer from 001 (86,937.00) 102,200.00 15,263.00 - - - Net Change to Budget (86,937.00)$ EXPLANATION Why are funds needed? (type below) Where are funds available? (type below) REVIEW PROCESS Local match funds are needed for the CTD Trip/Equipment Grant FY21/22 Funds are available from General Funds Reserves 16.D.4.e Packet Pg. 1342 Attachment: Admin BA_33760 (15786 : FY21-22 CTD Trip and Equipment Grant Agreement) Cost Center Director*:Date Division Administrator*:Date Budget Department:Date Agency Manager Date Finance Department:Date Clerk to the Board Admin:Date Inputted by:Date BA number (SAP) If this is uploaded into Novus with an Executive Summary, no signatures are required from the Cost Center Director or Division Administer. If this is uploaded into Novus, please do NOT sent a paper copy of the Budget Amendment to the Office of Management and Budget office, OMB will download all budget amendments from Novus and will process after the BCC meeting. I:\ Forms\ County Forms\ Budget\ Budget Amendment Form.xls (excel format) 16.D.4.e Packet Pg. 1343 Attachment: Admin BA_33760 (15786 : FY21-22 CTD Trip and Equipment Grant Agreement)