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PBSD MSTBU Minutes 04/06/2021 WPELICAN BAY SERVICES DIVISION BOARD AND THE PELICAN BAY FOUNDATION BOARD JOINT WORKSHOP APRIL 6, 2021 The Pelican Bay Services Division Board and the Pelican Bay Foundation Board held a Joint Workshop on Tuesday, April 6, 2021, at 9:00 a.m. at the Naples Grande Beach Resort, located at 475 Seagate Drive, Naples, Florida 34103. In attendance were: Pelican Bay Services Division Board Michael Fogg, Chairman Joe Chicurel, Vice -Chairman Jack Cullen Nick Fabregas Susan Hamilton Pelican Bay Services Division Staff Neil Dorrill, Administrator Chad Coleman, Operations Manager Darren Duprey, Assoc. Project Mgr. (absent) A►so Present Larry Baumann, Pelican Bay Foundation Jane Brown, Pelican Bay Foundation Mohamed Dabees, Humiston & Moore Michael Foley, Pelican Bay Foundation John Gandolfo, Pelican Bay Foundation Dave Mangan Denise McLaughlin Susan O'Brien Michael Rodburg Rick Swider Michael Weir Karin Herrmann, Operations Analyst Lisa Jacob, Project Manager Barbara Shea, Administrative Assistant Jim Hoppensteadt, Pelican Bay Foundation Cp1. Jim McGilvrey, Sheriffs Office Kim Rosenberg, Pelican Bay Foundation Mike Ruffolo, Pelican Bay Foundation Trent Waterhouse, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Opening remarks -Chairmen 3. Approval of Agenda 4. Joint Projects a. Beach Reinforcement (USAGE Project) b. Oakmont Lake —Restoration and Footpath Replacement c. Traffic Safety d. Joint Offices, Sun Trust Building 5. PBF Projects a. Community Center Expansion b. Pickleball 6. PBSD Projects a. Sidewalk Replacement b. Lake Bank Restoration —Long Range Plan c. Clam Pass Dredging and Beach Renourishment d. Operations Building Replacement Financing/Assessment Planning a. PBSD Pelican Bay Services Division Board Workshop April 6, 2021 b. PBF 8. Audience Continents 9. Adjournment ROLL CALL Dr. Chicurel, Mr. Cullen, Mr. Fabregas, Mr. Fogg, Ms. Hamilton, Mr. Mangan, Ms. McLaughlin, Ms. O'Brien, Mr. Rodburg, Mr. Swider, and Mr. Weir were present OPENING REMARKS -CHAIRMEN Dr. Gandolfo, PBF Chair and Mr. Fogg, PBSD Chair introduced their respective board members and provided opening remarks. Dr. Chicurel motioned, Ms. McLaughlin seconded to approve the agenda as presented. The motion carried unanimously. JOINT PROJECTS BEACH RE, NOURISHMENT (USACOE PROJECTI Mr. Waterhouse, PBF Board, provided an update on the USACE (U.S. Army Corps of Engineers) project, and noted that Pelican Bay is considered "planning area 2" which has been excluded from the project. He noted that this project will be a "matching program" with 65% federally funded and 35% locally funded. Mr. Hoppensteadt, PBF President, commented that the PBF has submitted comments to the USACE, and is now focusing on discussions with Collier County, suggesting that "area 2" be treated equally to the surrounding areas. Dr. Dabees, Enivronmental Consultant with Humiston & Moore, suggested that we coordinate with our local sponsor, Collier County, and suggested that there should be a uniform plan for "areas 1, 2, and 3." OAKMONT LAKE —RESTORATION AND FOOTPATH REPLACEMENT Ms, McLaughlin, PBSD Board, provided a general update/discussion on our lake bank restoration projects. Eroded lake banks of some of our 45 lakes are now out of compliance with SFWMD guidelines. We will focus on lake bank restoration of ten lakes over the next decade. Ms. McLaughlin discussed several approaches/solutions to lake bank restoration, including the advantages and disadvantages of each. The Water Management Committee is currently in the process of choosing the best approach for the Oakmont Lake restoration project. This project would include landscaping and pathway renovations, which would be PBF projects, as they are the property owner. Mr. Waterhouse suggested holding an Oakmont Assoc. forum to discuss how this project would affect these homeowners' properties and obtain resident input on restoration options. This project will likely begin in early 2022. TRAFFIC SAFETY Dr. Chicurel, PBSD Board, provided updates on (1) license plate readers, (2) flashing lights at the North Tram Station crosswalk, (3) flashing lights at the San Marino crosswalk at PB Blvd., (3) sharrow road markers, (4) anti -speeding strategies, (5) safety PSA's, and (6) monthly Sheriff's Office PB activity reports. He reported that PBSD has decided not to install license plate readers in Pelican Bay. Dr. Chicurel introduced our Sheriff's Office liaison, Cpl. Jim McGilvrey. Cpl. McGilvrey reported that there were five vehicle accidents in Pelican Bay in the last 90 days. Dr. 2 Pelican Bay Services Division Board Workshop April 6, 2021 Chicurel commented that going forward he will receive monthly Sheriff's Office PB activity reports, and he will share the data with both boards. JOINT OFFICES. SUN TRUST BUILDING Mr. Dorrill expects that the PBSD office staff will move to a larger ground floor office in the SunTrust Building, later this summer. The new space (3400 sq. feet) will be shared with PBF staff, and will include some shared space and two conference rooms. PBF PROJECTS COMMUNITY CENTER EXPANSION Ms. Brown, PBF Board, provided an update on the possible expansion of the Community Center. She has been working with Mr. Rosenberg to locate a property to purchase for PBF expansion. The PBF is restricted from leasing property for recreational purposes. There is demand for additional meeting room space and a larger gym facility. The PBF Board continues to look at how to best optimize the existing space in the Community Center, and has the option to expand the facility by 12,000 sq. feet without the need to add extra parking spots. PICKLEBALL Mr. Foley and Mr. Rufulo, PBF Board, have been working on locating an optimal property to construct pickleball courts. A recent resident survey showed 49% of PB members had an interest in pickleball. The PBF Board will continue to seek input and assess both internal and external sites (available for purchase) for pickleball courts. No identified internal sites are a good option. The PBF has had discussions with the County on the possibility of pickleball courts at the Community Park. PBSD PROJECTS SIDEWALK REPLACEMENT Dr. Chicurel provided an update on the PBSD sidewalk replacement project. Phase 1 (Green Tree Dr.) construction is expected to begin this summer and is expected to be completed in no more than six months. The estimated cost is approximately $800,000. Preliminary work for Phase 2 is expected to be completed by December 2021, with construction underway early 2022. The estimated cost of the project is $6 million; the estimated time to complete the project is three years. The County is contributing $5 million to the PBSD over ten years. LAKE BANK RESTORATION — LONG RANGE PLAN Ms. McLaughlin commented that several years ago, our consultants completed an assessment of the conditions of the lake banks of the 45 lakes for which the PBSD has easements for lake bank maintenance. The long-range plan of the PBSD is to address the lake banks of ten lakes over the next ten years. The PBSD is also responsible for the conveyance pipes and headwalls which are part of the PB master water management system. CLAM PASS DREDGING AND BEACH RENOURISHMENT Ms. O'Brien, PBSD Board, commented on the very good current conditions in Clam Pass, resulting from our December/January maintenance project. She commented on past hydraulic and mechanical dredging projects. Monthly tidal ratios and biannual bathymetric surveys are the two key variables used to monitor Clam Pass, Ms. O'Brien commented that Pelican Bay has been included in the County's engineering work for the Fall County truck haul beach renourishment project (project design and preparation 3 Pelican Bay Services Division Board Workshop Apri16, 2021 of plans). Once we get the results of this work, the PBSD Board can decide on the exact beach locations and quantities of sand for our participation in the project. Dr. Dave Trecker, Coastal Advisory Committee Chair, confirmed that a 100-foot beach width continues to be the County's target. OPERATIONS BUILDING REPLACEMENT Mr. Fogg provided an update on the Operations Building Replacement project; a copy of the site plan was provided in the agenda packet. Highlights of his comments included (1) the PBF has approved the conceptual site plan, (2) construction is expected to begin Fall 2021, and (3) construction is expected to be completed in one year. FINANCING/ASSESSMENT PLANNING PBSD Mr. Fogg commented that over the next several years, he expects (1) operating expenses will not increase any more than the rate of inflation, and (2) we will have a $5 - $7 million deficit resulting from our planned capital projects. This deficit will be financed through short-term bank financing obtained through the County. To the extent possible, our short-term financing will be converted to long term financing, so that the cost of our capital projects is spread over the useful life of these assets. The County is contributing $5 million towards our sidewalk replacement project over ten years. Over the next ten years, Mr. Fogg is projecting an increase in the PBSD assessment of 5 — 6% per year, which will include our debt service obligation. PBF Mr. Rosenberg commented that Pelican Bay property resell fees are used for PBF capital projects, and in general, $2.1 million is raised each year. The recent South Beach renovation project depleted these funds. The next project will be the Community Center expansion project with the earliest start date of May 2023 at which time the PBF may have $6-7 million in capital funds. PBF beach renourishment reserves are adequate. Mr. Hoppensteadt commented that per an engineer's estimate of cost, the PBF has reserved $370,000 for the replacement of the Oakmont Lake pathway. AUDIENCE COMMENTS Mr. Hank Rossi, VI of the Pelican Bay Property Owners Assoc., commented on (1) traffic safety, (2) the need for a long-term planning group, (3) the need for a reserve study, and (4) the benefits of long-term financing. OTHER COMMENTS Ms. Brown commented on Piney Point's release of toxic water into Tampa- Bay and questioned the red tide implications to Southwest Florida Gulf beaches. Ms. O'Brien suggested staff explore who at the County is monitoring this issue. Mr. Gandolfo proposed that the two boards meet at least annually in the future. ADJOURNMENT The meeting was adjourned at 11:31 a.m. 4 Pelican Bay Services Division Board Workshop April 6, 2021 Z (� as amended ON date