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PBSD MSTBU Agenda 05/13/2021PELICAN BAY SERVICES DIVISION Municipal Services Taxing &Benefit Unit NOTICE OF PUBLIC MEETING THURSDAY, MAY 13, 2021 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON MAY 13 AT THE COMMUNITY CENTER AT PELICAN BAY, 8980 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34112. le[ei��UL1 1. Pledge of Allegiance 2. RoII Call 3. Agenda approval 4. Approval of 4/12/21 Regular Session meeting minutes 5. Approval of 4/06/21 PBSD/PBF Joint Workshop meeting minutes 6. Audience comments 7. Administrator's report a. Projects summary b. April financial report 8. Committee reports a. Clam Bay i. Beach Renourishment b. Landscape &Safety i. Sidewalk project update ii. Communication plan c. Water Management i. Oakmont Lake Restoration Project ii. Communication plan d. Budget i. Proposed FY 2021/2022 budget ii. Proposed Financing Recommendation 9. Chairman's Report a. Summer meeting schedule b. Future role of the ad hoc Strategic Planning Committee 10. Old business 11. New business/Miscellaneous Correspondence 12. Adjournment indicates possible action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749. 05/05/2021 9:56 AM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION APRIL 12, 2021 The Pelican Bay Services Division Board met on Monday, April 12, 2021, at 9:00 a.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Michael Fogg, Chairman Joe Chicurel, Vice -Chairman Jack Cullen Nick Fabregas Susan Hamilton Pelican Bay Services Division Staff Neil Dorrill, Administrator Chad Coleman, Operations Manager Darren Duprey, Assoc. Project Mgr. (absent) Also Present Jane Brown, Pelican Bay Foundation Lary Baumann, Pelican Bay Foundation Jim Carr, Agnoli, Barber & Brundage Dave Mangan Denise McLaughlin Susan O'Brien Michael Rodburg Rick Swider Michael Weir Karin Henmann, Operations Analyst (absent) Lisa Jacob, Project Manager (absent) Barbara Shea, Administrative Assistant Mark English, PB Property Owners Assoc. John Gandolfo, Pelican Bay Foundation Melanie Miller, Pelican Bay Foundation Trent Waterhouse, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 3/09/21 Regular Session meeting minutes 5. Audience comments 6. *Election of new chair and vice chair 7. Administrator's report a. Projects summary b. March financial report 8. Committee reports a. Clam Bay i. Beach Renourishment b. Landscape & Safety i. *Sidewalk project update C. Water Management i. Communication plan d. Budget 1 Pelican Bay Services Division Board Regular Session April 12, 2021 i. *Proposed FY 2021/2022 budget 9. Chairman's Report a. April 15 at 1:00 New Board Member Orientation b. May 13 at 1:00 Board meeting 10. Old business 11. New business/Miscellaneous Correspondence 12. Adjournment ROLL CALL All members were present and a quorum was established. WELCOMING OF NEW BOARD MEMBERS Mr. Fogg welcomed our four new PBSD Board members. He thanked the out -going board members, Mr. Cravens, Mr. Damouni, Mr. Griffith, and Mr. Streckenbein, for their service. Ms. McLaughlin motioned, Mr. Fabregas seconded to approve the agenda as presented. The motion carried unanimously. Ms. O'Brien motioned, Ms. McLaughlin seconded to approve the 03/09/2021 regular session meeting minutes as Dresented. The motion carried unanimously. AUDIENCE COMMENTS Mr, Marls English commented on (1) the possibility that lake bank restoration is not the responsibility of the PBSD, and that it is the responsibility of the property owners, (2) consideration to permanently repair only the imminent lake bank issues of Oakmont Lake as a fourth option to address lake bank erosion, and (3) the maintenance responsibility of the Waterside Shops lakes should not be taken over by the PBSD. Dr. Ted Raia commented on the original 1974 permits for the PB water management system, and suggested that those retention ponds which were not part of the original permits should continue to be maintained by the respective community associations. Ilya Mr. Weir motioned, Ms. McLaughlin seconded to nominate Mr. Fogg to serve as Chair of the PBSD Board. The motion carried unanimously. Ms. McLaughlin motioned, Mr. Weir seconded to nominate Dr. Chicurel to serve as Vice Chair of the PBSll Board. The motion carried unanimous) . ADMINISTRATOR'SBEPORT PROJECTS SUMMARY 2 Pelican Bay Services Division Board Regular Session April 12, 2021 Mr. Dorrill cormnented on the Apr. 12 projects summary, included in the agenda packet, as follows. • PB beaches will be included in the County Fall beach renourishment project. • Bids were opened for our Phase 1 sidewalk replacement project on March 16, and the contract will be awarded to Coastal Concrete Products, the lowest responsive bidder. • A recommendation will be made to award a contract for Construction Engineering Inspection (CEI) Services to Johnson Engineering Inc. • Our PBSD New Maintenance Facilities project continues to progress on schedule. The cost estimate for the preliminary site work is $1.2 million. The design plans will be shared with the board when they are 90% complete. The landscaping plans (for which Davidson Engineering is responsible) are expected to be completed within two or three months and when available, will be shared with the L&S Committee and the PBF. The removal of the Brazilian pepper on the site will be a condition of the building permit, which is the responsibility of Collier County, the property owner. • Options and related cost estimates for the lake bank restoration of Oakmont Lake were shared with the Water Management Committee. As the exclusive holder of a lake maintenance easement for Oakmont Lake (Lake 4-1) and the holder of the master drainage permit, the PBSD is clearly responsible for the Lake 4-1 shoreline restoration. MARCH FINANCIAL STATEMENTS Mr. Dorrill reviewed the March mid -year financial statements and highlighted several items including a current PBSD cash balance of just over $13 million. Ms. McLaughlin motioned, Dr. Chicurel seconded to accept the March financial statements. The motion carried unanimously. CLAM BAY COMMITTEE Ms. O'Brien provided her Apri12021 Clam Bay update in the agenda packet. She highlighted the following. • Scaevola is a type 1 exotic, and the removal of this exotic species is part of the PBSD's commitment to protect Clam Bay. • Clam Pass is in good condition. • Water quality results are encouraging. • PBSD staff assistance in monitoring when the deliverable of the engineer's County truck haul beach renourishrnent program (Fall 2021) is available will be very helpful, so that the PBSD Board can make a recommendation to the BCC on the amount and location of the sand that the PBSD will finance (based on input fiom stakeholders and consultant recommendations), in a timely manner. • On April 9, a meeting was held to discuss the U.S. Army Corps of Engineers (USAGE) Coastal Storm Risk Management Feasibility Study. Attendees included PBSD representatives, PBF representatives, PB Association representatives, County staff, and USACE representatives. A major takeaway from the meeting is that the County will produce some of the information that resulted in Area 2 (Pelican Bay) being excluded from the study and not included in the design. Pelican Bay Services Division Board Regular Session April 12, 2021 LANDSCAPE & SAFETY COMMITTEE Dr. Chicurel commented that the Landscape & Safety Committee met on March 24, 2021 at the Club Pelican Bay. The following items were discussed and acted upon. 1. Sidewalk project Phase 1: Coastal Concrete Products was the lowest bid. A construction contract has been negotiated and will be voted upon by the BCC at their May 11 meeting. The length of the contract was set at six months. Mr. Dorrill commented that when the final contract becomes available, he will provide it to the board. Dr. Chicurel motioned, Mr. Fabregas seconded that the PBS" Board recommends to the Board of County Commissioners that bid 21-7869 be awarded to Coastal Concrete Products LLC, the lowest and most responsive bidder in the amount of $649,263.75. Mr. Fogg motioned to amend the motion, Dr. Chicurel seconded, to add that this is subject to calling a special meeting for any issues which come out of a review of the contract. The motion carried unanimously, Mr. Dorrill commented that the CEI contract is a reduction of 55%from the original proposal from Johnson Engineering Inc. He noted that the County Procurement Dept, wrote one RFP (Request for Professional Services) to include both phases of the sidewalk project. Mr. Dorrill will provide the contract to the board when it becomes available. Dr. Chicurel motioned, Mr. Fabregas seconded that the PBSD Board proceed with the Construction Engineering Inspection (CEI) Services agreement in the amount of $120,623 for Phase 1, $620,688 for Phase 2 and a total amount of $741,311 as outlined in the CEI Sidewalk Services schedule in today's agenda packet. Mr. Fogg motioned to amend the motion, Dr. Chicurel seconded, to add that this is subject to calling a special meeting for any issues which come out of a review of the contract. The motion carried unanimously. 2. Sidewalk project Phase 2: Plans are complete and ABB expects the permitting and ROE's to take about tluee months. Staff will communicate with residents and associations by PBF e- blast and direct letters. 3. Mr. Weir had brought up the Crayton Rd. issue of cars driving over the grassy hill at the dead end of Crayton onto Seagate Drive. The County owns the right-of-way on this land and has placed "delineators" to prevent vehicles from driving over this area. WATER MANAGEMENT COMMITTEE Ms. McLaughlin reported that the Water• Management Committee had a March meeting and reviewed the three lake bank restoration options for Oakmont Lake, presented by our Agnoli, Barber & Brundage (ABB) engineers. ABB's recommendation is to install GeoWeb on the pathway (east) side of the lake and rip rap on the west side. Our ABB engineer, Mr. Jim Carr, discussed the advantages of this option. Ms. McLaughlin noted that the committee has not received much community input so far, and is scheduling another meeting in May to obtain resident input. She commented that rip rap is not popular because it is not aesthetically pleasing, and suggested that the 4 Pelican Bay Services Division Board Regular Session April 12, 2021 committee will have to review/rethink the recommended option. GeoWeb on both sides of the lake and regrading on the west side are viable options. Ms. McLaughlin commented that she will provide a copy of our lake maintenance easement to the PB Post, which clearly indicates that the PBSD is responsible for lake bank restoration of those lakes for which we have easements. She also noted that none of the lake bank restoration options provide a "permanent fix." Ms. O'Brien commented that the Bonita Bay Community made a decision to use four -inch GeoWeb, instead of six-inch GeoWeb. They found that using four -inch GeoWeb has the same life expectancy as six-inch GeoWeb while being more cost effective. Mr. Dorrill commented on the use of GeoTube, a less expensive alternative, which has been installed on lake banks in the Pelican Marsh Community. He noted that Ms. McLaughlin and staff visited Pelican Marsh last week to study the finished GeoTube product. Ms. McLaughlin commented that alternatives continue to be researched and reviewed. BUDGET COMMITTEE Mr. Fogg reported that the Budget Committee is proposing a 5% increase in the assessment this year. He noted that the PBSD Board decided not to raise the assessment last year as a result of the uncertainty in the economy stemming from the effects of the Covid-19 pandemic. The board's preference is to spread the cost of our planned capital projects over as long a period of time as possible, as these capital assets will have a life expectancy of 20-30 years. Mr. Fogg provided a review of our proposed FY2022 budget for each of our funds. He noted that the County is estimating a 2% increase in ad valorem revenue for FY2022. He expects we will need $3-4 million in financing for the funding of our capital projects in FY2022. Mr. Coleman reported that our preliminary budget submission is due into the County OMB Office by May 6, and that changes can be made up until June 24/25, the dates set for the BCC budget workshops. Ms. O'Brien suggested that the board needs adequate time to review the proposed budget information presented. She suggested that the board should be provided with the FY2022 budget in the same format that it is being presented to the County. Mr. Dorrill commented that the board will be provided with the preliminary budget submitted to the County prior to the May board meeting. Mr. Fogg commented that he will schedule another Budget Committee meeting prior to the May board meeting. Ms. O'Brien suggested that the FY2022 Clam Bay Fund 320 budget needs to be tweaked. She suggested that staff needs to re -look at (1) the $8,000 carryforward, and (2) the uses of the $150,000 provided to us from the County for Clam Bay in Fund 111. Mr. Fogg suggested that Ms. O'Brien works with Mr. Coleman to come to an agreement on the Fund 320 budget. Ms. O'Brien questioned the reasoning for our $2 million reserves in our FY2022 budget. Mr. Dorrill commented that the County mandates a majority of our reserves. We may have some flexibility in the amount of our reserve for capital. Mr. Fogg commented that he recommends that the assessment is raised 5% per annum over the next ten years, to cover the cost of our capital projects and debt service for the related long-term financing incurred. 5 Pelican Bay Services Division Board Regular Session April 12, 2021 Mr. Fogg motioned, Mr. Weir seconded to approve a proposed $799/ERU preliminary assessment for FY2022. The motion carried 10-1, with Ms. O'Brien dissenting. CHAIRMAN'S REPORT APRIL 15 AT 1:00 NEW BOARD MEMBER ORIENTATION Mr. Fogg reported that a new board member orientation will be held on April 15 at 1:00 p.m. in the Community Center, MAY 13 AT 1:00 BOARD MEETING Mr. Fogg reported that our May PBSD Board meeting is scheduled for May 13 at 1:00 p.m, in the Community Center. COMMITTEE ASSIGNMENT PREFERENCES Mr. Fogg commented that he will send out an inquiry to all board members, via the PBSD Office, asking which PBSD committees they would like to serve on. MISCELLANEOUS CORRESPONDENCE Ms. O'Brien commented on the documents provided in the agenda packet on this agenda item, including (1) a copy of our PBSD ordinance stating that we are the PBSD Board and that we advise and provide recommendations to the BCC, and (2) a copy of a 2015 letter from County Attorney Jeff Klatzkow stating that public funds cannot be spent on private property. Mr. Dorrill commented that the PBSD Advisory Board is just one of 50-55 County advisory boards/committees. Ms. O'Brien suggested that the PBSD Board is slightly different than the others. Mr. Dorrill commented that the Board of County Commissioners is the governing board and the County Manager is the Chief Executive Officer, OTHER BOARD MEMBER COMMENTS Mr. Fabregas, on behalf of the Waterside Shops, commented that he would like to withdraw his request for the PBSD to obtain easements for the lake maintenance of the two Waterside Shops lakes, and he requested that Mr. Dorrill does not continue to pursue this issue with the County Attorney's Office. The meetinE was adjourned at 11:02 a.m. Michael Fogg, Chairman Minutes approved [ ] as presented OR �] as amended ON � ]date 0 PELICAN BAY SERVICES DIVISION BOARD AND TIIE PELICAN BAY FOUNDATION BOARD JOINT WORI{SHOP APRIL 6, 2021 The Pelican Bay Services Division Board and the Pelican Bay Foundation Board held a Joint Workshop on Tuesday, April 6, 2021, at 9:00 a.m. at the Naples Grande Beach Resort, located at 475 Seagate Drive, Naples, Florida 34103. In attendance were: Pelican Bay Services Division Board Michael Fogg, Chairman Joe Chicurel, Vice -Chairman Jack Cullen Nick Fabregas Susan Hamilton Dave Mangan Denise McLaughlin Susan O'Brien Michael Rodburg Rick Swider Michael Weir Pelican Bay Services Division Staff Karin Herrmann, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Project Manager Chad Coleman, Operations Manager Barbara Shea, Administrative Assistant Darren Duprey, Assoc. Project Mgr. (absent) Also Present Jim Hoppensteadt, Pelican Bay Foundation Larry Baumann, Pelican Bay Foundation Cpl. Jim McGilvrey, Sheriff's Office Jane Brown, Pelican Bay Foundation Kim Rosenberg, Pelican Bay Foundation Mohamed Dabees, Humiston & Moore Mike Ruffolo, Pelican Bay Foundation Michael Foley, Pelican Bay Foundation Trent Waterhouse, Pelican Bay Foundation John Gandolfo, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Opening remarks -Chairmen 3. Approval of Agenda 4. Joint Projects a. Beach Reinforcement (USACE Project) b. Oakmont Lake — Restoration and Footpath Replacement c. Traffic Safety d. Joint Offices, Sun Trust Building 5. PBF Projects a. Community Center Expansion b. Pickleball 6. PBSD Projects a. Sidewalk Replacement b. Lake Bank Restoration —Long Range Plan c. Clam Pass Dredging and Beach Renourishment d. Operations Building Replacement Financing/Assessment Planning a. PBSD Pelican Bay Services Division Board Workshop April 6, 2021 b. PBF 8. Audience Comments 9. Adjournment ROLL CALL Dr. Chicurel, Mr. Cullen, Mr. Fabregas, Mr. Fogg, Ms. Hamilton, Mr. Mangan, Ms. McLaughlin, Ms. O'Brien, Mr. Rodburg, Mr. Swider, and Mr. Weir were present OPENING REMARKS -CHAIRMEN Dr. Gandolfo, PBF Chair and Mr. Fogg, PBSD Chair introduced their respective board members and provided opening remarks. Dr. Chicurel motioned, Ms. McLaughlin seconded to approve the agenda as The motion carried JOINT PROJECTS BEACH RE, NOURISHMENT (USACOE PROJECT) Mr. Waterhouse, PBF Board, provided an update on the USACE (U.S. Army Corps of Engineers) project, and noted that Pelican Bay is considered "planning area 2" which has been excluded from the project. He noted that this project will be a "matching program" with 65% federally funded and 35% locally funded. Mr. Hoppensteadt, PBF President, commented that the PBF has submitted comments to the USACE, and is now focusing on discussions with Collier County, suggesting that "area 2" be treated equally to the surrounding areas. Dr. Dabees, Enivronmental Consultant with Humiston & Moore, suggested that we coordinate with our local sponsor, Collier County, and suggested that there should be a uniform plan for "areas 1, 2, and I" OAKMONT LAKE —RESTORATION AND FOOTPATH REPLACEMENT Ms, McLaughlin, PBSD Board, provided a general update/discussion on om• lake bank restoration projects. Eroded lake banks of some of our 45 lakes are now out of compliance with SFWMD guidelines. We will focus on lake bank restoration of ten lakes over the next decade. Ms. McLaughlin discussed several approaches/solutions to lake bank restoration, including the advantages and disadvantages of each. The Water Management Committee is currently in the process of choosing the best approach for the Oakmont Lake restoration project. This project would include landscaping and pathway renovations, which would be PBF projects, as they are the property owner. Mr. Waterhouse suggested holding an Oakmont Assoc. forum to discuss how this project would affect these homeowners' properties and obtain resident input on restoration options. This project will likely begin in early 2022. TRAFFIC SAFETY Dr. Chicurel, PBSD Board, provided updates on (1) license plate readers, (2) flashing lights at the North Tram Station crosswalk, (3) flashing lights at the San Marino crosswalk at PB Blvd., (3) sharrow road markers, (4) anti -speeding strategies, (5) safety PSA's, and (6) monthly Sheriff's Office PB activity reports. He reported that PBSD has decided not to install license plate readers in Pelican Bay. Dr. Chicurel introduced our Sheriff's Office liaison, Cpl. Jim McGilvrey. Cpl. McGilvrey reported that there were five vehicle accidents in Pelican Bay in the last 90 days. Dr. 2 Pelican Bay Services Division Board Workshop April 6, 2021 Chicurel commented that going forward he will receive monthly Sheriff's Office PB activity reports, and he will share the data with both boards. JOINT OFFICES SUN TRUST BUILDING Mr. DoiTill expects that the PBSD office staff will move to a larger ground floor office in the SunTrust Building, later this summer. The new space (3400 sq. feet) will be shared with PBF staff, and will include some shared space and two conference rooms. PBF PROJECTS COMMUNITY CENTER EXPANSION Ms. Brown, PBF Board, provided an update on the possible expansion of the Community Center. She has been working with Mr. Rosenberg to locate a property to purchase for PBF expansion. The PBF is restricted from leasing property for recreational purposes. There is demand for additional meeting room space and a larger gym facility. The PBF Board continues to look at how to best optimize the existing space in the Community Center, and has the option to expand the facility by 12,000 sq. feet without the need to add extra parking spots. PICKLEBALL Mr. Foley and Mr. Rufulo, PBF Board, have been working on locating an optimal property to construct pickleball courts. A recent resident survey showed 49% of PB members had an interest in pickleball. The PBF Board will continue to seek input and assess both internal and external sites (available for purchase) for pickleball courts. No identified internal sites are a good option. The PBF has had discussions with the County on the possibility of pickleball courts at the Community Park. PBSD PROJECTS SIDEWALK REPLACEMENT Dr. Chicure l provided an update on the PBSD sidewalk replacement project. Phase 1 (Green Tree Dr.) construction is expected to begin this summer and is expected to be completed in no more than six months. The estimated cost is approximately $800,000. Preliminary work for Phase 2 is expected to be completed by December 2021, with construction underway early 2022. The estimated cost of the project is $6 million; the estimated time to complete the project is three years. The County is contributing $5 million to the PBSD over ten years. LAKE BANK RESTORATION —LONG RANGE PLAN Ms. McLaughlin commented that several years ago, our consultants completed an assessment of the conditions of the lake banks of the 45 lakes for which the PBSD has easements for lake bank maintenance. The long-range plan of the PBSD is to address the lake banks of ten lakes over the next ten years. The PBSD is also responsible for the conveyance pipes and headwalls which are part of the PB master water management system. CLAM PASS DREDGING AND BEACH RENOURISHMENT Ms. O'Brien, PBSD Board, commented on the very good current conditions in Clam Pass, resulting from our December/January maintenance project. She commented on past hydraulic and mechanical dredging projects. Monthly tidal ratios and biannual bathymetrie surveys are the two key variables used to monitor Clam Pass. Ms. O'Brien commented that Pelican Bay has been included in the County's engineering work for the Fall County truck haul beach renourishment project (project design and preparation Pelican Bay Services Division Board Workshop April 6, 2021 of plans). Once we get the results of this work, the PBSD Board can decide on the exact beach locations and quantities of sand for our participation in the project. Dr. Dave Trecker, Coastal Advisory Committee Chair, confirmed that a 100-foot beach width continues to be the County's target. OPERATIONS BUILDING REPLACEMENT Mr. Fogg provided an update on the Operations Building Replacement project; a copy of the site plan was provided in the agenda packet. Highlights of his comments included (1) the PBF has approved the conceptual site plan, (2) construction is expected to begin Fall 2021, and (3) construction is expected to be completed in one year. FINANCING/ASSESSMENT PLANNING PBSD Mr. Fogg commented that over the next several years, he expects (1) operating expenses will not increase any more than the rate of inflation, and (2) we will have a $5 - $7 million deficit resulting from our planned capital projects. This deficit will be financed through short-term bank financing obtained through the County. To the extent possible, our short-term financing will be converted to long term financing, so that the cost of our capital projects is spread over the useful life of these assets. The County is contributing $5 million towards our sidewalk replacement project over ten years. Over the next ten years, Mr. Fogg is projecting an increase in the PBSD assessment of 5 — 6% per year, which will include our debt service obligation. PBF Mr. Rosenberg commented that Pelican Bay property resell fees are used for PBF capital projects, and in general, $2.1 million is raised each year. The recent South Beach renovation project depleted these funds. The next project will be the Community Center expansion project with the earliest start date of May 2023 at which time the PBF may have $6-7 million in capital funds. PBF beach renourishment reserves are adequate. Mr. Hoppensteadt commented that per an engineer's estimate of cost, the PBF has reserved $370,000 for the replacement of the Oakmont Lake pathway. AUDIENCE COMMENTS Mr. I-Ianlc Rossi, V.P. ofthe Pelican Bay Property Owners Assoc., commented on (1) traffic safety, (2) the need for a long-term planning group, (3) the need for a reserve study, and (4) the benefits of long-term financing. OTHER COMMENTS Ms. Brown commented on Piney Point's release of toxic water• into Tarnpa Bay and questioned the red tide implications to Southwest Florida Gulf beaches. Ms. O'Brien suggested staff explore who at the County is monitoring this issue. Mr. Gandolfo proposed that the two boards meet at least annually in the future. The meeting was adjourned at 11:31 a.m. 4 Pelican Bay Services Division Board Workshop April 6, 2021 Michael Fogg, Chairman Minutes approved L_] as presenas amended ON date X Agenda item #7a Page 1 of 1 Pelican Bay Services Division Project Tracking Spreadsheet 5/6/2021 Beach Renourishment Pelican Bay beaches will be included in the County's fall 2021 renourishment project. CZM's engineer CP&E will perform the design, engineering, surveying, and permitting and construction will also be bid with the County's project. Actual areas to be renourished are to be determined as well as cost following a recommendation by the engineer and approval by PBSD Board, Sidewalk Improvements The contracts for Phase 1 construction and CEI Services for the complete project will be awarded by the Board of County Commissioners on May 11, 2021. The executive summaries are included in the backup material. PBSD New Maintenance Facilities The Site Development Plan Amendment (SDPA) was submitted and is under review by the County. Oakmont Lake 4-1 Restoration It is anticipated that the Water Management Committee will evaluate options and decide on the methods) for Oakmont Lake restoration at the 5/10/21 Water Management meeting. Items within PBF property lines (railroad ties, bollard lights, pathways, signage) will also be addressed and financed by PBF. Clam Pass Clam Pass aerial photos taken 4/26/21 are included in the backup material and show an accumulation of sand on the south side. April tidal data indicates a critical stability ratio for Markers 4 and 14. Agenda item Va-1 Page 1 of 2 EXECUTIVE SUMMARY Recommendation to award Request for Professional Services ("RPS") No. 20-7817, "CEI Services for Pelican Bay Sidewalk Improvements," to Johnson Engineering Inc., in the amount of $772,971, and to approve the attached Agreement. OBJECTIVE: To obtain professional Construction Engineering and Inspection ("CEI") services for the Pelican Bay Sidewalk Improvements Project. CONSIDERATIONS: On February 9, 2021 (Agenda Item 16.F.4), the Board accepted the selection committee ranking and authorized staff to negotiate an agreement with the top ranked firm, Johnson Engineering Inc., for RPS No. 20-7817, "CEI Services for Pelican Bay Sidewalk Improvements." Staff negotiated and reached the attached proposed agreement with Johnson Engineering Inc. for the contract amount of $772,971.00 to provide all professional services. The negotiated agreement resulted in a cost savings of $537,041.00. The sidewalks in Pelican Bay are over 40 years old and are outdated and require frequent repair. The sidewalks are currently 5 feet or less in width, which does not accommodate comfortable use and passing distance for users. The asphalt surface has needed frequent maintenance from cracking, settling, upheaval and tree root invasion. The Pelican Bay Services Division is seeking to replace approximately 13 miles of existing sidewalks at increased widths and with new materials. The sidewalk replacement project involves removal of the existing asphalt and base materials to install new 6-foot-wide concrete sidewalks built to the proper grade and slopes. Tree roots that have spread to the sidewalk corridor will be cut back and root barrier will be installed to deter future invasion. Sidewalk crossings at street intersections and driveways will be reconstructed to meet today's standards and specifications. The sidewalk replacement project will improve pedestrian safety and enhance the character and the usability of the community's sidewalk system. FISCAL IMPACT: Funding in the amount of $152,303 is available in FY21 in Pelican Bay Handscape and Landscape Capital Fund (322), Project 50212 (Sidewalk Replacement -Phase 1). The balance of $620,668 for Phase II CEI services will be budgeted in FY22. GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: To award RPS No. 20-7817, "CEI Services for Pelican Bay Sidewalk Improvements," to Johnson Engineering Inc., in the amount of $772,971.00, and authorize the Chair to sign the attachedAgreement Prepared By: Darren Duprey, Associate Project Manager, Pelican Bay Services ATTACHMENT(S) 1.20-7817 JohnsonEngineering_Insurance_ 4-23-21 (PDF) 2. 20-7817 JohnsonEngineeringInc_Contract _VendorSigned (PDF) Agenda item #7a-1 Page 2 of 2 COLM R COUNTY Board of County Commissioners Item Number: 16.F.3 Doe ID: 15687 Item Summary: Recommendation to award Request for Professional Services ("RPS") No. 20- 7817, "CEI Services for Pelican Bay Sidewalk Improvements," to Johnson Engineering Inc. in the amount of $772,971, and to approve the attached Agreement. Meeting Date: OS/11/2021 Prepared by: Title: — Pelican Bay Services Name: Darren Duprey 04/28/2021 11:08 AM Submitted by: Title: Project Manager, Associate — Pelican Bay Services Name: Lisa Jacob 04/28/2021 11:08 AM Approved By: Review: Procurement Services Procurement Services Procurement Services Procurement Services County Managers Office County Attorney's Office County Attorney's Office Office of Management and Budget Offce of Management and Budget County Manager's Office Board of County Commissioners Ana Reynoso Level 1 Purchasing Gatekeeper Sue Zimmerman Additional Reviewer Viviano Giarimoustas Additional Reviewer Sandra Herrera Additional Reviewer Sean Callahan Executive Director - Corp Bus Ops Scott Teach Level 2 Attorney Review Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Debra Windsor Level 3 OMB Gatekeeper Review Laura Zautcke Additional Reviewer Sean Callahan Level 4 County Manager Review Geoffrey Wiilig Meeting Pending Completetl 04/28/2021 1:22 PM Completed 04/28/2021 1:59 PM pleted 04/28/2021 2:41 PM Com Completed 04/28/2021 3:11 PM Completed 04/28/2021 4:50 PM Completed 04/29/2021 12:59 PM Completed 04/29/2021 1:03 PM Completed 04/29/2021 1:09 PM Completed 04/30/202I 10:43 AM Completed 05/02/2021 12:28 PM 05/11/2021 9:00 AM Agenda item #7a-2 Page t of 3 EXECUTIVE SUMMARY Recommendation to approve the award of Invitation to Bid ("ITB") No. 21-7869, "Pelican Bay Sidewalk Replacement - Phase 1," to Coastal Concrete Products, Inc. d/b/a Coastal Site Development, in the amount of $649,263.75, and authorize the Chair to sign the attached construction services Agreement. OBJECTIVE: Provide the Pelican Bay community with new concrete sidewalks. CONSIDERATIONS: The sidewalks in Pelican Bay are over 40 years old and generally outdated and require frequent repair. The sidewalks are currently five feet or less in width, which does not accommodate comfortable use and passing distance for users. The asphalt surface has needed frequent maintenance from cracking, settling, upheaval and tree root invasion. The Pelican Bay Services Division is seeking to replace approximately 13 miles of existing sidewalks at increased widths and with new materials. The sidewalk replacement project involves removal of the existing asphalt and base materials to install what will typically be new 6-foot-wide concrete sidewalks built to the proper grade and slopes. Tree roots that have spread to the sidewalk corridor will be cut back and root barrier will be installed to deter future invasion. Sidewalk crossings at street intersections and driveways will be reconstructed to meet today's standards and specifications. The sidewalk replacement project will improve pedestrian safety and enhance the character and the usability of the community's sidewalk system. On February 11, 2021, the Procurement Services Division posted ITB No. 21-7869 for construction of the Pelican Bay Sidewalk Replacement - Phase I project. The County sent out forty-two thousand five hundred seventy-five (42,575) notices and ninety-seven (97) interested contractors viewed bid packages. On March 16, 2021, the County received six bids, as summarized below. Company Name City County ST Total Bid Responsive /Responsible Coastal Concrete Products, Inc. d/b/a Coastal Site Development Fort Myers Lee FL $649,263,75 Yes/Yes American Design Engineering Construction Inc. Weston Broward FL $651,220.25 No/Yes Bore Tech Utilities & Maintenance, Inc. Miami Miami -Dade FL $754,396.32 No/Yes Bonness, Inc. Naples Collier FL $774,312,58 Yes/Yes Pavement Maintenance, LLC Fort Myers Lee FL $825,000.00 Yes/Yes Douglas N. Higgins, Inc. Naples Collier FL $936,641.00 Yes/Yes Staff found American Design Engineering Construction, Inc. and Bore Tech Utilities &Maintenance, Inc., non -responsive for not providing required bid forms. Staff found all other bidders responsive and responsible and concluded that Coastal Concrete Products, Inc. d/b/a Coastal Site Development, a Lee County company, is the lowest responsive and responsible bidder. Staff and the engineering consultant, Agnoli Barber &Brundage, Inc., determined the lowest bid is reasonable and recommends awarding the contract to Coastal Concrete Products, Inc. d/b/a Coastal Site Development. The engineer consultant evaluated Coastal's references and deemed them acceptable to determine experience on work of a similar magnitude judged within the last five years, which includes the Agenda item #7a-2 Page 2 of 3 contractor's prior experience, skill and business standing, and its ability to conduct the work as completely and timely as required under the terms of the Agreement. The bid is 10% below the engineer consultant's $720,624.50 opinion of probable cost. The Procurement Services Division concluded bidding to be competitive and representative of market conditions. The bid tabulation, bid analysis, Design Engineer's Letter of Recommended (DELORA), the Notice of Recommended Award (NORA) and contract are attached. FISCAL iMPAC.T: Funding in the amount of $649,263.75 is available in Pelican Bay Handscape and Landscape Capital Fund (322), Project 50212 (Sidewalk Replacement - Phase 1). LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this Executive Summary' RECOMMENDATION: To approve the award of Invitation to Bid No. 21-7869, "Pelican Bay Sidewalk Replacement - Phase I," with Coastal Concrete Products, Inc. d/b/a Coastal Site Development, in the amount of $649,263.75 and authorize the Chair to sign the attached construction services Agreement. Prepared By: Lisa Jacob, Project Manager, Pelican Bay Services Division ATTACHMENT(Sl 1.21-7869 Bid Tabulation (PDF) 2. 21-7869 CoastalConerete_Insurance_4-15-21 (PDF) 3. [Linked] 21-7869 CoastalConcreteProducts_Contract_VendorSigned_With-Bonds (PDF) 4.21-7869 DELORA (Flat) (PDF) 5.21-7869 NORA -Notice of Recommended Award (PDF) Agenda item #7a-2 Page 3 of 3 COLLIER COUNTY Board of County Commissioners Item Number: 16.F.4 Doe ID: 15605 Item Summary: Recommendation to approve the award of Invitation to Bid ("ITB") No. 21- 7869, "Pelican Bay Sidewalk Replacement - Phase I," to Coastal Concrete Products, Inc. d/b/a Coastal Site Development, in the amount of $649,263.75, and authorize the Chair to sign the attached construction services Agreement. Meeting Date: OS/11/2021 Prepared by: Title: Project Manager, Associate— Pelican Bay Services Name: Lisa Jacob 04/20/2021 12:35 PM Submitted by: Title: Project Manager, Associate — Pelican Bay Services Name: Lisa Jacob 04/20/2021 12:35 PM Approved By: Review: Pelican Bay Services Pelican Bay Services Procurement Services Procurement Services Procurement Services Procurement Services County Manager's Office County Attorney's Office Office of Management and Budget Office of Management and Budget County Attorney's Office County Manager's Office Board of County Commissioners Karin Herrmann on Additional Reviewer Completed 04/20/2021 4:56 PM Chad Coleman Additional Reviewer Completed 04/20/2021 6:08 PM Opat Vann Level 1 Purchasing Gatekeeper Completed 04/21/2021 8:14 AM Barbara Lance Additional Reviewer Completed 04/21/2021 8:23 AM Sandra Herrera Additional Reviewer Completed 04/23/2021 9:01 AM Sue Zimmerman Additional Reviewer Completed 04/25/2021 10:39 PM Sean Callahan Executive Director - Corp Bus Ops Completed 04/28/2021 4:50 PM Teach Level 2 Attorney Review Debra Windsor Level 3 OMB Geoffrey Willig Meeting Pending Completed 04/29/2021 1:08 PM Completed 04/30/2021 10:02 AM Completed 04/30/2021 10:31 AM Completed 04/30/2021 12:58 PM Completed 05/02/2021 12:29 PM 05/11/2021 9:00 AM J t£G +4 y� 14 u .,,1. �7r n__-.� .�Yt~ ,.. .. ?^+§.1t '4xF.. �,y,R�.,R. `'c':``-*_:'.?�t.�."- :a w, TIT tm IT I €f�� �- ' y ,f�IMI t.�.. I Or y 1% ,or 7 A � April zs. 2oz i I r3'J°' y �.c1f �� April 26, 2021 � ni,ni zs. zoz t ice' . i •� ,�.J _ _ _ :-n �-rA 14 � I jjj aum i!jc� PELICAN BAY BALANCE SHEET April 30, 2021 (UNAUDITED) ASSETS Cash and investments Interest receivable Trade receivable, net Due from other governments Totalassets LIABILITIES AND FUND BALANCE Liabilities: Accounts payable Wages payable Retainage payable Total liabilities Fund balances: Fund balance Pelican Bay Landscape, Street Safety, Lake & Beach Clam Bay Capital Operating Fund Lighting Projects Projects 109 778 322 320 TOTAL 4,579,994.77 1,052,386.77 6,934,314.70 268,147.07 12,834,843.31 3,570.27 2,082.57 4j03O.71 237,81 9,92136 4,583,565.04 1,054,469.34 7,119,837.87 268,384.88 13,026,257.13 78,651.40 4,938.11 30,990.67 29,227.00 143,807.18 78,651.40 4,938.11 30,990.67 29,227.00 143,807.18 4,504,913.64 1,049,531.23 7,088,847.20 239,157.88 12,882,449.95 Total liabilities and fund balances 4,583,565.04 1,054,469.34 7,119,837.87 268,384.88 13,026,257.13 Fund Balance at the end of the period 4,504,913,64 1,049,531.23 7,088,847.20 239,157.88 12,882,449.95 Unspent balance of projects: Small projects under $200K 50126-Beach Renourishment 50211-PBSD OPS BLD 50212-PBSD PHI -SW 51026-PBSD Lake Bank Restoration 51100-Clam Bay Restoration Total unspent balance of major projects Budgeted reserves: 991000-Reserve for contingencies 991700-Reserve for disaster relief 992090-Reserve for sinking fund 993000-Reserve for capital outlay 994500-Reserve for future construction and improvemen 998000-Reserve for cash Total budgeted reserves 341,294.46 1,078,883.89 2,420,958.93 886,338.00 979,346.42 341,294.46 1,078,883.89 2,420,958.93 886,338.00 979,346,42 5,706,821.70 217,470.67 5,924,292.37 124,100.00 680,900.00 370,000.00 300,000.00 90,000.00 124,100.00 680,900.00 370,000.00 390,000.00 483,600.00 39,700.00 523,300.00 1,588,600.00 129,700.00 370,000.00 2,088,300.00 Budgeted commitments at the end of the period 1,588,600.00 129,700.00 6,076,821.70 217,470.67 8,012,592.37 2,916,313.64 919,831.23 1,012,025.50 21,687.21 4,869,857.58 � (\ iy0w {) .. \) }\ (� I I p§} EE ®K5§§ § ; \ g \ /} \ !!\ )\\\\I! § )IB/§ ®, ,2 \)y ! 5!! !°• Q 0! g : @;!$% }2!!!SR !D�°dBd.y. 2;;;\ : \\ |}!} ! !)! }!! !!! \( ^ /{ / I p 9§§ .)( ... \....§ : !§) .}! ... ,...) ; ....... . p;; I _ ... / t2 g! ©! Q nv «: \Emw / ! \ / | 3!0 g| (^} }®} ( \} ........;§ .....i..{.. .. \.;\. ;§ !: ;; \\ )j \ ( \\ } \ \_ ([ !)ƒ!{})}) � § / /\)\\)/) )\ ] ` \\ /ƒ §/ — )! !_ _ § } \ 44 ; ) to | - \��\�\/0 )\ 2 \2\ Agenda item #8a Page 1 of 1 Clam Bay Update -May 2021 Clam Bay. A revised proposal for removing scaevola; the results of mangrove monitoring; and the status of canoe trail marker 8 will be reviewed at the Clam Bay Committee meeting on June 1, 2021. Clam Pass. The tidal ratios at markers 4 and 14 for April were at .56 and I respectively, down from .60 and .63, respectively, in March and down from .80 and .78, respectively, in January after the latest maintenance of the Pass was completed. While flow into and out of Clam Pass is in the adequate range, further monitoring may be needed, such as a bathymetric survey to measure where the sand is in Clam Pass. Boater Safety Signage. A copy of Collier County's Coastal Zone Management (CZM) Division's latest map showing the signs it will be requesting authorization from the Board of County Commissioners to put in Clam Bay was requested at the Clam Bay Committee meeting in March and hopefully will be available for the committee meeting on June 1. Water Quality. The results for January through March are expected to be received from the County Lab, probably in May. Copper and Total Nitrogen results for Clam Bay in 2020 were excellent. While Total Phosphorus results in 2020 are still problematic, they were significantly better than in 2018 and 2019. Beach Renourishment. Hopefully the Clam Bay Committee will receive an update on when the County will receive the results of the engineering being completed to help determine which sections of the beach should be renourished and the estimated costs for the County's beach renourishment program next fall. When the engineering results are available, the PBSD Board will have an opportunity to seek input from Pelican Bay stakeholders and recommendations from consultants before deciding the amount and location of the sand that PBSD will finance. USACE/Collier County coastal resiliency program. The Board of County Commissioners approved sending a nonbinding letter of support for the program to USACE at its meeting on April 27, 2021. Neil Dorrill and Jim Hoppensteadt were among those who spoke at the meeting about Area 2, which includes Pelican Bay, being omitted from the program's design. Clam Bay Committee. A Clam Bay Committee meeting will be held at 9AM on June 1, 2021 at the Community Center. Prepared by Susan O'Brien May 6, 2021 Rick LoCastro District 1 May 4, 2021 Agenda item Nal Page 1 of 2 Board of Collier County Commissioners Andy Solis, Esq. Burt L. Saunders Penny Taylor William L. McDaniel, Jr. District 2 District 3 District 4 District 5 Congressman Byron Donalds —District 19 3299 Tamiami Trail East, Suite 105 Naples, FL 34112 Dear Congressman Donalds, 120 Cannon House Office Building Washington, DC 20515 On April 27, 2021 the U.S. Army Corps of Engineers (ACOE) presented the Collier County, Florida Coastal Storm Risk Management Feasibility Study (Collier County CSRM) to the Board of Collier County Commissioners. The ACOE has been developing this study with the cooperation of Collier County staff, and yet, this was the first public meeting to discuss the plan I am writing to you to convey two important messages. The first is that the constituents in my District don't know much yet about the CSRM but what they know has alarmed them. At the meeting on April 27th, we also heard from representatives of Pelican Bay, Naples Cay and the City of Marco Island. Their concerns were uniform: Why hasn't our correspondence to the U.S. Army Corps of Engineers been addressed by the ACOE? Why is it seemingly impossible to get focused and timely answers to our questions from the ACOE? The second message is that you may have heard that "Collier County supports the CSRM": this is not true. The Board of Collier County Commissioners does not have enough information to make a reasoned judgment. What has happened is that the Collier County staff requested the Commission send a "non -binding" letter to the ACOE. The alleged purpose of this letter was to get in line for some big Federal money years down the road. So, the Commission voted unanimously to sign the non -binding letter. Our need for coastal protection is great and we cannot afford to be passed over for possible Federal Funding. 3299 Tamlami Trail East, Sulte 303 •Naples, Florida 34112-5746.239-252-8097 •FAX 239-252-3602 Agenda item #Bai Page 2 of 2 But please Congressman, do not interpret that letter as an endorsement by the Commission of the means and methods the ACOE might be proposing to employ to implement the CSRM. When I put this item on the Commission agenda, I specifically asked for a public hearing to discuss the plan. Collier County will forma Task Force that will be divided into two groups: Technical Task Force and Stakeholder Task Force. At last, there will be a vehicle through which the public can be heard and heard clearly. We will share our results with you as I know you also want to hear the voices of your constituents. I am writing this letter to you not as Chairman of the Board of Collier County Commissioners but, rather as the Commissioner for District 4, which includes the City of Naples. Please know it is my opinion that the CSRM has not been accepted by the taxpayers and voters of Collier County. Thank you for your attention to this matter and I am available to you if you would like to discuss this further Respectfully yours kVW4 U 4 Penny Taylor Board of County Commissioners, Chair District 4 Commissioner Agenda Item #8aii Page 1 of 1 From: Michael and Rosalle Johnson-Foee To: SheaBarbara Subject: Fw: USACOE letter to Congressman Donald"s Date: Thursday, May 6, 2021 10:38:40 AM EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Please add my response to Taylor in the package too. Thanks. MJF ----- Forwarded Message From: Michael and Rosalie Johnson -Fogg <johnson-fogg@att.net> To: penny.taylor@colliercountyfl.gov <penny.taylor@colliercountyfl.gov> Cc: Andy Solis<andy.solis@colliercountyfl.gov>; John Gandolfo <dottorejvg@hotmail.com>; James Hoppensteadt <jimh@pelicanbay.org>; NeilDorrill <neil@dmgfl.com> Sent: Thursday, May 6, 2021, 10:37:33 AM EDT Subject: USACOE letter to Congressman Donald's Dear Commissioner Taylor, Thank you for raising the concerns of several of our coastal communities with the USACE project with Congressman Donalds. It is the lack of transparency and failure to engage with the affected communities by the USACOE and their proposed "means and methods " that are our main concern. Hopefully, your fellow commissioners see the situation as you describe it in your letter. The Pelican Bay Services Division is ready to assist the task force(s) the County may form to further consider this project. Best regards, Michael J. Fogg Chairman Pelican Bay Services Division. Agenda item #8di Page 1 of 7 Proposed 21/22 Assessments 20/21 21/22 ERU A/C 109 $551 $519 320 25 30 322 184 251 $760 $800 5.3% Ad Valorem $669.4M. $656.4M 2.0% (A/C 778) ERU Equiv. $86 $88 Total 05/05/21 21/22 A/C 109 Proposed Budget Projected C/O from 20/21 Interest Income Transfer from A/C 322 21/22 budget expenses Net Assessment Needed Gross Assessment Needed Gross Assessment - $ 518.5 per ERU 05/05/21 (000) $ 722 24 34 780 4,553 (Schedule) 3,773 $ 3971 Agenda item #8di Page 2 of 7 A/C 109 Budgets and Forecast 20/21 Budget 20/21 ME (a) Personal Services 21007,200 1,971.800 Operating Expenses. 2,442,200 Capital Outlay. 160,800 4,6%200 County Transfers 234,400 Changes in Reserves Agenda item #8di Page 3 of 7 21/22 Budget (b) (b/a) 2,049,000 + 3.9% 2,245,800 2,300,000 143,600 177,500 + 23.6% 4,361200 234,400 4,844,600 4,595,600 4,526,500 + 3.7% 245,700. - 8.0% (219,200) 4,553,000 1. 20/21 Run Rate $1.75M (significant amount in "Commitments" 2. Changes in Reserves Contingencies 124,100 125,000 Disaster Relief 680,900 700,000* Capital Outlay 3002000 113300 ** Cash Reserve 4837600 4757000 Attrition (43,900) 11588,600. 1,369,400 * To be transferred to Capital Projects a/c 322 ** General reserve, capital budgeted elsewhere 05/05/21 (219,200) (2) Agenda item #8di Page 4 of 7 21/22 A/C 322 - Projects, Assessment and Financing (000) Assessment Financing Beach Renourishment Operations Building Sidewalks Street Signs Lake Bank Restoration Roadway Safety Debt Service Transfers To County Net Assessment Gross Assessment Gross Assessment - $251 per ERU 481 595 181 5,110 150 159 79 275 86 1,825 5,291"` 1,922 Funded Project Bal 2,000 3,500 6,000 150 2,000 100 * Need to borrow $6.0mm because of timing differences among project expenses, assessment revenue receipts and county contribution. 05/05/21 8 888888888 8 8� ��$3$ d $ $ $ 4 QgS 8 8 h U H vy y?y6� 7n Lrl 4 Pii is n 8 8$$ 8 0800888MU g �io•�g � � E E E a I . ^ E = c L 3 u5 pp C c s E c„ Egi a wc. 8a • � 0 � M � C 8 go€ � m � � m yy'cc rui v�i 91n Q"4 B Q ax O z 3 &98 E m� L5NOPE ^wm SEo a mm' � .E t7 rr E Ew0b l � ^ E� E'�Pi N.a o 3'83'�a 3'�12 m��QQQ��� '- $ V9 w 8 8 09 3 OmSi Agenda item #8di Page 5 of 7 g $ a A 8 8t x01� E �i �1: Ypp^ n •S 11 E ry8 �'S 4 _a 5 E 6:b��7n� Agenda item #8di Page 6 of 7 NC109 Operations Summary (18/19 - 21/22) - $m's 18/19 19/20 .20/21 21 /22 Fct Budget Personal Services 11529 1,762 15972 23049 Operating Expenses 1,902 21044 2,246 21300 Capital Outlay 179 170 144 178 Transfers to County 142 195 234 246 31742 4,171 4.596 41773 Change in Reserves — — — { 220) Total 31742 4,171 41596 41553 Assessment (95%) 3,822 4,604 4,014 3,772 Surplus/Deficit. 80 433 ( 582) ( 781) FTE Employees 23 27 05/08/21 Agenda item #8di Page 7 of 7 ERU Assessment History (Gross 100%) 18/19 19/20 20/21 21/22 Fct Budget 109 Operations 525 632 551 518 320 Clam Bay 28 26 25 30 322 Capital 448 103 184 251 TOTAL 1,001 761 760 799 05/08/21 Agenda age 1 of P5 OSw2u 2tM =3 =41 vots =a MIT 4748I S0.00 Sane Sim fim fmn Saw !Hn SNn Snn Smi MSn j firm awe F— ' OwOMro 9AB j OM oA0 OAO OAO OAO MO OR MO OAO 09"malau6ull _ SAO elmwb IAO 4aVr I YOO 4A] 4aD 4A0 -_—_— AAG Y.00 YAO OW O.tO _ 0.t0 __ 0.10 .. — - --- - 0.10 0.t0 MOxgSNM O.to 0.tO 0.t0 0.10 _—.. 0.10 00 Ow M.t.CanyOff OR OR OAY 0.0Y OR VISA ISO 4.011 YR YAI am 4A SAY SAY SAY ISIenuS 0.ft M M' M M OS OS OP M 02 I%W nflflxll HN 1 Y.A 9.fY SJI fJY MY SA4 MY S.SY YJI "IsawiOd IAO 6A0 S.tO SAO OAO MO 4A0 YAO Ymaedw -0.W'-.Ofio oM M MO 0.10 0.N MY 0.1t CanyOmHt M M OAO f -0.0 ISM -0Atam A 6M ION ISM -0AS Mt OAO '. THIS la YAY MO 4AS I SIR Ut am MO MS 4R 0.R l_- Cy1WAlmt. Im -- _ I - _I W MI I" 21S � _ _ _ _ --__. _ lht�wbsmenetOwTtt oAo Ms -0.W 0.05 aAS 420 l.tl SAi I Sa -0AS M1uitSW NNmrAi 4 Small IxiYmpSYrmer9 0.N j SMW MOa OM Sal" i1 OhON MS __ _ 50151 ,.NMMvp1 OM IRwaxq ONNv 0.04 {I Mil .ds,2 SIRS IAIPSWAS Fame" 00 _ sm2o .di,4YNN ago mt,..b oA2 i� i ! i j�i � � i j � I I :. i � F. ' I '�t � � { 'I '.. 1 Agenda item #8dii Page 3 of 5 Financing Options Discussed With County 04/23/21 Medium Term Assessment Increase $300+300+300 = $6.8111111 -Limited short term variable debt Gets it over with Least interest cost Does not match benefits of spending with assessment very well Short Term Commercial Paper Five year term with roll-over option Interest around 2 % Upfront costs minimal, only on money drawn Flexible repayment Recommended for construction period and to cover estimate fallibility Fixed Bank Loan 10 years duration likely, 15 maybe (higher cost) Up front cost medium - $40m Current interest cost 2.5 - 2.9% Bid to multiple Banks Something similar done on east coast recently Banks active in this market in recent years 10 year with 20 year amortization possible, rate reset after 10 years Quick to set up - 2 months Interest cost attractive Better matches benefits with assessment Agenda item #8dii Page 4 of 5 Public Debt Offering 20 years on of .0mm loan (10 year pre -pay option) Up front cost highest, $100m Interest cost about the same (longer duration) Collier County has only issued one 30 year bond in recent years Highest overall interest cost Highest up front cost Most complicated to set up, takes time. Best matches benefits with assessment Could lock in attractive low rate Long term impact on assessment locked in Timing Interest rates at all time low, so action nat urgent at present But locking in long term rate might be beneficial soon. Commercial paper and bank loan interest rates will probably move in tandem. Longer term rates might rise faster if its expected, inflation rises. Agenda item #8dii Page 5 of 5 Resolution: The PBSD requests Collier County to commence proceedings to arrange, on behalf of the PBSD, for the issuance of a 20 year -term Collier County Bond offering in the amount of $6-7 million to finance capital expenditures on sidewalks, lake banks and drainage remediation in Pelican Bay. The principal and interest payments to be paid by annual assessments levied by the PBSD on the residents of Pelican Bay over the term of the loan. Agenda item #11 Page 1 of 11 Shea Barbara Subject: FW: DRAFT Contracts From: Neil Dorrill <Nell@dm¢fl.com> Sent: Thursday, April 29, 202110:02 AM To: Susan OBrlen <naolessusan@rcn.com> Cc: CallahanSean <Sean.Callahan@colliercountvfl.gov>; ColemanChad <Chad.Coleman@colliercountvfl.gov> Subject: RE: DRAFT Contracts EXTERNAL EMAIL: This email is from an external source. Confirm this Is a trusted sender and use extreme caution when opening attachments or clicking links. Attached are the proposed labor allocations for the above reference. Again, I would say that this Is a worst case scenario and we are planning on managing these values for our assumed needs. Neil Dorrill, President Don9ll Management Group 5672 Strand Court, Suite #1 Naples, FL 34110 239-592-9115 neil@dinK l.com From: Susan OBrien <naalessusan@rcn.com> sent. Thursday, April 29, 20217:44 AM To: Neil Dorrill <Neil@dmgfl.com> Cc: CallahanSean <Sean.Callahan@colliercountvfl.gov> Subject: Re: DRAFT Contracts H( Nell. I know x is the hourly rate of the worker, but what is y, the number of hours? What page and lines on that page of the draft contract provide PBSD the ability to "manage the weekly labor utilization" of the vendor? Why is the arborist part of this contract rather than having PBSD directly engage an arborist? PBSD has known for two years that an arborist was needed for this project. Please send me a copy of the correspondence in which Mr. Klatzkow weighed in on this draft contract. If you need a separate records requests to provide this document, please let me know. Based on what I know to date about this draft contract, it appears PBSD maybe paying $250,000 or more than it should be paying for CEI services for the sidewalk project. Thanks very much. Agenda item #11 Page 2 of 11 Susan O'Brien On Apr 28, 2021, at 3:36 PM, Neil Dorrlll <NeilCWdmgfl.com> wrote: Susan: You may recall the original intent to utilize Agnolli Barber for CEI services was not possible as Procurement determined that as the total est for both phases was greater than $4 million a separate CEI firm was required. The contract is on a Time and Materials/ Not to Exceed basis that Includes three tasks, Construction Observation and Documentation, Inspection/Project Oversight and Additional Services (arborist) . The total is $152,303 for Phase I and $620,668 for Phase II at the following hourly rates, Principal $238, Project Manager$165, Admin $73, Field Inspector $96, and Landscape Architect $121. Additionally, the County Attorney would not support reducing the number of hours as the construction contract allows for a maximum of six months for Phase I. 1 share your frustration and have impressed upon the staff that I expect them to aggressively manage the weekly labor utilization to spend less than the maximum contract amount. Neil Dortill, President Dorrill Management Group 5672 Strand Court, Suite #I Naples, FL 34110 239-592-9115 ned@thncfl.coni From: Susan OBrien <naolessusan@rcn.com> Sent: Friday, April 23, 202111:23 AM To: Nell Dorrill <NeiI0c1mRfl.com> Cc: CallahanSean <Sean.Callahan(o)colliercountvfl.gov> Subject: Fwd: DRAFT Contracts HI Nell, Both Lisa and Darren sent me copies of the draft contract for phase 1 sidewalk construction and CEI services for phases 1 and 2 of the sidewalk project. Per the audio of the April PBSD board meeting, board members were asked to communicate any concerns they have about these contracts. My two biggest concerns about the CEI contract are as follows: It Is for T&M not to exceed $741,291, Attached is the AB&B's proposal for engineering services, including CEI services, for Pe's sidewalk project approved by the PBSD Board at Its March 2019 meeting. The total for all engineering services is $403,900. This is over $300,000 less than the proposed Johnson Engineering CEI contract for just engineering construction -related services. We knew what AB&B was planning to charge for CEI-related services so I'm not understanding why PBSD is proposing paying another engineering company so much more for similar services. It is not possible to discern how the $741,291 was calculated. Is it a daily rate? Is it based on an estimated hourly rate and estimated number of hours per day, week or month? Agenda item #11 Page 3 of 11 Me are doing roof work at the condo association where I live. The work Is more complicated than the sidewalk project. Forge Engineering is providing CEI services for the project, the cost of which will be about 5% of the cost of the roof work. I strongly urge that this contract be reviewed again before PBSD seeks BCC approval. If I can provide additional information, please let me Know. Thank you. Susan O'Brien Begin forwarded message: From:JacobLisa <Llsa.lacob@colliercountvfLzov> Subject: DRAFT Contracts Date: April 15, 2021 at 9:24:28 AM EDT To: "Susan O'Brien (naplessusan@rcn.com)" <naplessusan@rcn.com> Cc: NeilDorrill <neil@dmRfl.com>, ColemanChad <Chad.Coleman@colliercountvfl.¢ov> EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking Ilnks. Susan, As a followup to the documents sent yesterday, see attached DRAFT contracts: one to Coastal Concrete for Phase 1 sidewalks construction and one to Johnson Engineering for CEl Services for the entire project. Be advised that these are DRAFT documents under review by the County Attorney and Procurement and are not final until approved by the Board of County Commissioners, Lisa Jacob, MSM, CSM Project Manager <image001.jpg> Pelican Bay Services Division NOTE: Email Address Has Changed llsa. Jac ob®colllercounMl.aov 801 laurel Oak Drive, Suite 302, Naples, Florida 34108 Phone: 239,597,1749 Cell: 239.438,5239 Fax: 239.597.4502 How are we doing? The Pelican Bay Services Division wants to hear from you Please take our online SURVEY We appreciate yourfeedbacki -----Original Message ----- From: Susan OBrien <naplessusan@rcn.com> Agenda item #11 Page 4 of 11 Sent: Tuesday, April 13, 20214:20 PM To: Neil Dorrill <Nell@dmafl.com> Cc: CallahanSean <Sean.Callahan@colliercountyfl.gov> Subject: PBSD HI Nell, Please distribute your March Activity Report. The April PBSD board meeting was yesterday. Attached is page 2 of the March PBSD board meeting minutes that report that you said that the bid tab summary for the sidewalk project and the CEi services contract would be reviewed with the board at the April meeting, neither of which occurred at yesterday's meeting. Not only were these materials not available for board review, but you indicated that you had not seen the contracts totaling about $1.4 million. But PBSD Board approval of the contracts was sought. Who Is responsible for reviewing these contacts to make certain that they meet the needs of the PB community? Thanks, Susan O'Brien Under Florida Law, a -mail addresses are public records. If you do not want your a -mall address released in response to a public records request, do not send electronic mall to this entity. Instead, contact this office by telephone or in writing. �-item m age ,m, § 7 O. / O k ? ) � \° � 000 \ \ �� 2 f | , ! {eq - � � `§■| \` [|2 ] .U-O !! � ! S ! of a ■;° ■;| ! � § § + ak• ?� ; § tie e|| ® ! | ||{ { ! ,s,�%■� | m �» ! Agenda item #11 Page 6 of 11 ffiR ti .'R !F= till { r y I c y`{ $G o gsrynB x it Flal t01 am. gal I o 9llag �� N F III Lyt :dF $ 4"? x `.rpe a� i4" . 38�"Es B� '. 5 Agnoli. Barber & Brundo0o, Inc Engtcases Preliminary Opinion of Probable Cost March tsl, 201g PH: 1"086 PELICAN BqY BIDEWA4K Agenda item #11 Page 7 of 11 Agenda Item 97bABB Paga 1 of 4 2ul g a. Oki : ': e� WPM ' :, . ses saw Agenda item #11 Page 8 of 11 Project Manager: Lisa Jacob Procurement Strategist: Barbara Lance Bid Due Da March i6, 2021 sti 3:00 pm _ Bidder: COASTAL CONCRETE PRODUCTS, LLC DBA COASTAL SITE DEVELOPMENT 21•'7869 BID SCHEDULE Project No, 50176.1 PELICAN BAY SIDEWALK IMPROVEMENTS , PHASE I GREENTREE DR & OAKMONT PKWY (FROM GULP PARK DR. TO PELICAN BAY BLVD) R.•m Mr. Ihselilni,n Ilnil t2nmllity Unit Cost I':ry O.m Told 1 MUDII.1/,r11 ION I'S 1 YIS.000.00 Si5,Ulxl.nn MAIN] I!NANCE UP'I RAI'VIC LS I S.1"ID All $351000.110 .1 PROVIDE CONSTRUCTION Stilt VVYINO AND LAYUITI IS 1 51 ti5U0.00 $16.3ismN) 4 AS-IIUII:I' 11VC'0RDDRAWIN0S 1.5 1 S9,5011100 S9„SOIIDII S 1111USIU.NC(NIIt0l. LS I _ S5,5110.00 $5,500,11 6 Sf:DIM1iN I'CIIN1 AINh{I:N I'S1'S I'I:hl EA D S110.10) .SI 9311,0U 7 Sll:l l'I:7 cli. LP 5375 _ S2._'S SUN4.1.75 S ('I.EARINO AVI I l Hd IUIIIN11 0"It INC) C) LS I 52S,5tmmn 525511111111 0 REMOVAL UP ASI'l IAIAPAVEMMIT(E\CAV/0ON&DISPOSAL) SY 2,9x3 SCIA) Sll!)12.00 10 ItIN{UVAL UP 1; X IS'1'INC7 CONCRUTE IC'111111S) IT 381 SAM? .slWON) 11 CONC'RETESIDE\VAII:.6i"1111CK I'UII'l1.ANDl'I:AiliNl'W!I'IUI:It ME$LI SY 3,x60 S52,00 5200.72031a 12 YVAI1.li1'GUITIMRAMP.VO'RAIJSITIf1NIINl'I.IIUPS ASPNAI,1'Vr\'I'C'IIINO IF 568 51Uni .S17.010,Ix1 1.1 SIIII'\VAI.1(('I IIIII 1,17 151 $I8.00 52.71x11I1 11 IMUTDARRIER 121" DEEP) 11: 1,207 IWA111 $,fU.173A1! IS DL"r1:('TAR1,li IVARNINUS(CLAY DUCK PAVEHNi .U' 1111 510.111) 317.410,01, Ill VERAORMAN(% I'(IRF SOD 4WI.UDES WNIFrit. 11:ItTILI/.lilt&MOWINO) SY 1,565 525.00 A19.12!AU 17 SINUI.1! POST SIGN(IMLOCAI'I i W' VASE) VA x 9410011 S2,xn010) IS 1111IthlOPLASTIC PAVEMEN I'MARKIN0 REMOVAL IX SW 51Ill 52.276.01 11) '1111 RIMOVI.ASTIC STANDARD WfIITU SOLID tl2" I.P 367 $701) S2,50.I91 20 'rI II•:IWOPIASIIC'(STANDARD)(Wlll 11:RS(1I00-1") I.I: 75 SKIN) S1.093.011 I CLAY BRICK PAVERS I 1VIIITE INCLUMSCI l 1'.\` it] til V/Mr 017 VNINTIN11) SF hRl StR.EII 52-U04,00 22 ADSUST%m'rERMAIN VALVE TO(IRADE I:A 2 SLI511U11 52.?o0,e0 23 IRRI(7NUON SYSTEM RVI'AMS& IIHSI'ORM 11 IN IS I $15MI10,01) SI4000011 24 L/INU,S'('APE •'TREE REMD\'AI. (Ih\I.A11 I:A 7 SI.2.50011 .SMMI,00 25 LANI)S('APIi, TREE REMOVAL 111ARDWOOD 0M) FA Ill SI_511.00 S12.50001) 26 LANDSI'AIT',T'REli 103MOVA1,414INE1 VA 1 51,2.0.00 "1) TRADEWORKSUIITOTM, SI'll'i4)1 AL OWNED% ALLOIVANCW' 1 S614100.00 S61,llln1,1111 '!'OVAL DID =THADF31'ORI: N101'r(YrAI,+0"Mi:Il ALLOWANCE It ullAI. J649,263,75 1 ,a I , .. '.1 .:' I , .. ... , , ,• ,fie .ns�� Agenda item #11 Page 9 of 11 04/13/2021 EXECUTIVE SUMMARY /.1 JwP7� 4 JGCL iJ7t y/(,; l r..J Recommendation to recognize and appropriate revenue to the Pelican Bay Services Division Capital Fund 322 in the amount of $529,212.05 for Fiscal Year 2021 and authorize all necessary Budget Amendments. fJBJF.CTJV To recognize and appropriate revenue to the Pelican Bay Services Division Capital Fund 322 in the amount of $529,212.05 for Fiscal Year 2021 and authorize all necessary Budget Amendments. CONSIDERATIONS: Hurricane Irma caused considerable damage within the Pelican Bay Services Division area. Repairs have been completed and insurance claims submitted resulting in receipt of FEMA reimbursement and insurance proceeds revenue. In preparation for future construction awards and key consultant contracts, a budget amendment that recognizes and appropriates the revenue and allocates funding within Fund 322 to Project 50212 (Phase I Sidewalk) and Project 50211 (Pelican Bay Operations Building) is needed. The funds will be utilized for construction, materials, any applicable permitting costs, etc. as well as specific consultant contract costs for the Pelican Bay Services Phase I Sidewalk Project and the new Operations Building. Since 1974, the former Pelican Bay Independent District, now Pelican Bay Services Division, has performed the duties of its maintenance operation out of the utility site located on Watergate Way inside the Pelican Bay community. As the operation said responsibilities have expanded over the past 40 years, and the building has reached the end of its service life, the Division plans to replace the existing building and facilities for maximal efficiency purposes. In addition to replacement of the existing office and maintenance garage, the project will include the design and construction of new chemical and soil storage buildings, pole barn for housing large and tall equipment, fueling facility, and nursery. In addition, the Pelican Bay Services Division is responsible for the maintenance, repair, and construction of the sidewalks within Pelican Bay. FISCAL.IMPACT: Budget amendments are necessary to recognize revenue of $529,21205 in Fund 322 and allocate funding of $256,338 to Project 50212 (Phase 1 Sidewalks) and $272,874,05 to Project 50211(Operations Building). jX, GAL CONSIDERATIONS: ATIONS: This item has been reviewed by the County Attorney, raises no legal issues, and requires majority vote for approval. -YAK GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action. RECOMMENDATION: To recognize and appropriate revenue to the Pelican Bay Services Division Capital Fund 322 in the amount of $529,212.05 for Fiscal Year 2021 and authorize aIt necessary Budget Amendments. Prepared by: Karin Herrmann, Operations Analyst, Pelican Bay Services Division 1. BA FBMA to sidewalks & Ops Building(XLSX) Agenda item #11 Page 10 of 11 PELICAN BAY SIGN MAINTENANCE PROJECT PY 2021 ggncrete .._ p to FDOTM r standards Provide a l++mp sum p ke for Task 3 in the Compensation Schedule. Add the TOTAL column fvrtasks /through 2. The project will be awarded to the responsive r/tmtet• with the lowest line 3 total. Task Description Unit of Quantity Price Measure 1 $enlace custom sign poles. decorative base covers. re- Lump Sum 10 $ down old sign vole bolts attach all ianase_ grind 19,500,00 (flush with base surface) or remove. and install new mounting bolts in existing concrete bases at identified locations. Sian numbers: 1159 1160 1175 1178 79 1183 1124 1230 1448 9 2 Install new custom sign pole, with signagg. decorative Lump Sum 18 $ base and install concrete base with mounting bolts. 79,600 Sign Numbers: 1054 11441 1153 1155 1_185 1187 1192 1193 1321 1322 1323 1324 Page 3 of 4 Agenda item #11 Page 11 of 11 PELICAN BAY SIGN MAINTENANCE PROJECT FY 2021 11341 1375 1377 1442 oil 00 NEW i .t ""'Ole, decorative � !O I1141i��_..t... M D loo NOTES: 1. See attached spreadsheet for individual Sign/Task breakouts. 2. All sign poles, signage and base covers removed, witl be returned to 6200 Watergate Way. Care should be taken not to damage these removed items.