Backup Documents 03/23/2021 Item #11B ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 1 8
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routingzlines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office SRT 4/13/21
4. BCC Office Board of County PT by JH/s/ 4/13/21
Commissioners
5. Minutes and Records Clerk of Court's Office It (ig i0
PRIMARY CONTACT INFORMATION �X
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Diana Dueri/PUD Contact Information 239-252-4218
Contact/Department
Agenda Date Item was March 23,2021 Agenda Item Number 11 B
Approved by the BCC
Type of Document Work order to Q.Grady Minor&Associates, Number of Original 1 Work Order
Attached P.A.,under Agreement Number 15-6450,for Documents Attached
Construction Administration Services for the
Public Utility Renewal Project for 108th and
109th Avenues
PO number or account 495-192370-649030
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be DD
signed by the Chairman,with the exception of most letters,must be reviewed and signed by
the Office of the County Attorney.
All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the DD
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DD
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 03/23/2021 and all changes made during DD
the meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the BCC,
all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
118
MEMORANDUM
Date: April 13, 2021
To: Diana Dueri, Sr. Project Manager
PU Engineering & Project Management
From: Teresa Cannon, Sr. Deputy Clerk
Minutes and Records Department
Re: Work Order for Contract #15-6450 w/Q. Grady Minor
Attached is one (1) copy of the original agreement referenced above, (Item #11B) approved
by the Board of County Commissioners on Tuesday, March 23, 2021.
The original will be kept by the Board's Minutes & Records Department as part of
the Board's Official Record.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
11g
WORK ORDER/PURCIiASE ORDER�
Contract 15-64504`Naples Park Infrastructure Improvements"
Contract Expiration Date: October 12,2035✓
This Work Order is for professional engineering services for work known as:
Project Name: 1081h and 109`h Avenues Public Utilities Renewal Project—Construction Administration
Project No: 70120.4:1,70120.4.2,60139.4.1 60139.4.2/
The work is specified in the proposal dated February 3,2021/which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this
Work Order/Purchase Order is assigned to: Q.Grady Minor/
Scope of Work: As detailed in the attached proposal and the following:
* Task I 108th Ave Construction Contract Admin Services
* Task II 109th Ave Construction Contract Admin Services'
✓
Schedule of Work: Complete work within 510 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement# 15-64501wi11 survive and remain subject to the terms and conditions of
that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above,the County will compensate the
Firm in accordance with following method(s): []Negotiated Lump Sum(NLS)
❑Lump Sum Plus Reimbursable Costs (LS+RC)NTime&Material(T&M)(established hourly rate
—Schedule A)❑Cost Plus Fixed Fee(CPFF),as provided in the attached proposal.
Task I $162,104.00/
Task II $162,104.00/
TOTAL FEE $324,208.00/
o
February 3, 2021
PREPARED BY:
Diana C.Dueri,Senior Project Manager-PUD Date
(Remainder ofpage intentionally left blank) \
Page 1 of 3
cito
11g
APPROVED BY: . , (9/5 /021
Amy Paters , Capital Project Planning, Impact Fees Date
and Program Management--Director-GMD
Digitally signed by ChmelikTom -
Ch m e I i kTo m Date:2021.02.11 11:26:50
APPROVED BY: -05'00'
Tom Chmelik,EPMD Director-PUD Date
Johnssen b Digitally signed by Johnssen_b
Date:2021.02.17 04:39:58-05'00'
APPROVED BY: —
Beth Johnssen,In-Ground Services Director-PUD Date
Digitally signed by Joseph
Joseph Bellone Bellone
APPROVED BY: Date:2021.02.17 07:56:25-05'00'
Joe Bellone,Operations Support Director-PUD Date
PROVED BY: 0104'
T ddeus L.Cohen,Department Head-GMD D to
Dignallysigned by Joseph
Joseph Bellone
Bellone •
APPROVED BY: Date:2021.02.1707:56:54-05'00'
Dr.George Yilmaz,Department Head-PUD Date
By the signature below, the Firm (including employees, officers and/or agents)certifies, and hereby
discloses,that,to the best of their knowledge and belief,all relevant facts concerning past,present,or
currently planned interest or activity(financial,contractual,organizational,or otherwise)which relates
to the proposed work;and bear on whether the Firm has a potential conflict have been fully disclosed.
Additionally,the Firm agrees to notify the Procurement Director,in writing within 48 hours of learning
of any actual or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY:
Date
(Remainder of page intentionally left blank)
• Page 2 of 3
11B
IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person or
agent,have executed this Work Order on the date and year first written below.
ATTEST:
BOARD OF '0 ►' Y COMMISSIONERS I
Crystal K.Kinzel, Clerk of Courts COLLIER t 0 ',FLORIDA
Ili
....i.L By:
I c fe,C81 r . , Sr
Penny Taylorail,C irman
Dated:
(SEAL)
Attest as to Chairman's Name of Firm Q.Grady Minor&Associates,P.A.
ignature only.
By:
•irstjWi e s ignature
gin,' 1-6 t.t j ij?. ism./ P/tECQLtis EN, V Ic E PRFS.0ENT
'Type/print witness namet 'Type/print signature and thief
Second Witness ^`
‹..n 3. DeVr►t
'Type/print witness name'
App s to Fo d L ali :
ounty Attorney
Print Name
Item# I '
Agenda L
(5
Date �'�
Date y 1 pew I
Rec'*
Ieputy CEem—
r.
Clem—
Page 3 of 3
1 1 B
El Grady Minor
Civil Engineers • Land Surveyors ■ Planners • Landscape Architects
February 3,2021
Ms.Diana C. Dueri,PMP
Senior Project Manager
Collier County Public Utilities
Engineering&Project Management Division
3339 Tamiami Trail East, Suite 303
Naples,FL 34112-5361
RE: Proposal for Professional Services
108th and 109th Avenue North Public Utility Renewal-Construction Administration
Dear Ms.Dueri:
Q. Grady Minor&Associates,P.A.(GradyMinor)is pleased to provide Collier County(County)this
proposal for the Construction Administration services for the 108th and 109th Avenue North Public
Utility Renewal project. GradyMinor provided the preliminary engineering,engineering,permitting,
and bidding services for the replacement of the water, wastewater, and stormwater systems along
108th and 109th Avenues North from Vanderbilt Drive to US41.
We propose the following Scope of Services for this project:
Task No. 1.—108th Avenue North Construction Contract Administration Services:
• Assist Collier County as requested between the receipt of Bids and the Construction
Contract Notice to Proceed.
• Attend a pre-construction meeting with Collier County and the Contractor.
• Attend a pre-construction neighborhood informational meeting.
• Attend site meetings with property owners,as required.
• Coordination with the County and CE1 consultant and maintain open communication with
CEI Consultant.
• Review Contractor submitted Submittals.
• Construction Meetings: Prepare the meeting agendas, run the meetings, and prepare and
distribute the meeting minutes(within 3 days of meeting). Total of 32 meetings.
• Prepare and distribute Review and approve Contractor Pay Requests, including coordination
with the CEI and County PM to verify the quantities for each pay request.
• Provide monthly progress reports during the construction of the project
• Provide periodic observations during construction and at critical times,to certify the project
complete.
• Provide clarification of plans and construction documents or make minor changes due to field
conditions.
• Provide assistance to resolve unforeseen conflicts.
Q.Grady Minor&Associates,P.A. Ph.239-947-1144 Fax.239-947-0375
3800 Via Del Rey www.gradyminor.com
Bonita Springs, FL 34134
11B
• Respond to requests for additional information from the Contractor (RFIs) and requests for
clarifications from the CEI consultant(RFCs).
• Prepare and distribute construction contract Change Orders.
• Review CEI reports and provide support as necessary.
• Provide FDEP Completion Certifications,estimated seven partial clearances required(six for
water and one for wastewater).
• Prepare Record Drawings based on County/CEI mark-ups,Contractor's mark-ups and Record
Survey.
• Conduct Substantial Completion (Functionally Complete) Inspections (5 total) and review
punch list items and make changes or additions as necessary.
• Conduct Final Completion Inspections(5 total).
• Prepare and distribute Final Completion Certification.
• Provide Construction close-out documents.
• Collection of required asset information in accordance with Collier County's Asset
Onboarding policy. This includes the completion of the linear asset tables (in excel format)
which will be provided to the County's GIS Department to be entered into the County's GIS
system(by Collier County).
• Provide public relation services as requested by County's PM. These may include additional
meetings with the County and CEI consultant;presentation document preparation(narratives
and exhibits); graphic support, meetings with residents and key stakeholders, County Utility
Staff, County Stormwater Staff,etc.
• Provide progress updates and status during the project as requested.
• Incorporate County direction/decisions made into the Contract Documents as applicable.
• Miscellaneous construction related surveying services including the re-surveying of
modification performed since the original design survey was conducted.
• Coordination with buried utility owners and field coordination associated with the restoration
of driveways, irrigation systems and swales.
• Contract the services of a Florida ISA Certified Arborist to review the condition and health of
tress within the project site including trees outside of the ROW. This proposal includes four
(4) site visits by a Florida ISA Certified Arborist,approximately four(4)hours per site visit.
Each site visit will include a written recommendation concerning the trees reviewed.
• Reimbursable expenses including reprographics,shipping,and miscellaneous costs.
We have not included resident or full time inspection, special threshold inspection, testing or
construction stakeout/as-built surveying in this task. County Inspection/CEI shall provide us with
written inspection reports and photographs on a daily basis.
Task No.2.—109th Avenue North Construction Contract Administration Services:
• Assist Collier County as requested between the receipt of Bids and the Construction
Contract Notice to Proceed.
• Attend a pre-construction meeting with Collier County and the Contractor.
• Attend a pre-construction neighborhood informational meeting.
• Attend site meetings with property owners,as required.
G:\AdminMarketing\PROPOSAL\C\Collier County\15-6450 Naples Park Infrastructure Improvements\Proposal\108 and 109th CA Combined\108 and 109th Ave Construction
Administration 20210106.docx
118
• Coordination with the County and CEI consultant and maintain open communication with
CEI Consultant.
• Review Contractor submitted Submittals.
• Construction Meetings: Prepare the meeting agendas, run the meetings, and prepare and
distribute the meeting minutes(within 3 days of meeting). Total of 32 meetings.
• Prepare and distribute Review and approve Contractor Pay Requests, including coordination
with the CEI and County PM to verify the quantities for each pay request.
• Provide monthly progress reports during the construction of the project
• Provide periodic observations during construction and at critical times,to certify the project
complete.
• Provide clarification of plans and construction documents or make minor changes due to field
conditions.
• Provide assistance to resolve unforeseen conflicts.
• Respond to requests for additional information from the Contractor (RFIs) and requests for
clarifications from the CEI consultant(RFCs).
• Prepare and distribute construction contract Change Orders.
• Review CEI reports and provide support as necessary.
• Provide FDEP Completion Certifications,estimated seven partial clearances required(six for
water and one for wastewater).
• Prepare Record Drawings based on County/CEI mark-ups,Contractor's mark-ups and Record
Survey.
• Conduct Substantial Completion (Functionally Complete) Inspections (5 total) and review
punch list items and make changes or additions as necessary.
• Conduct Final Completion Inspections(5 total).
• Prepare and distribute Final Completion Certification.
• Provide Construction close-out documents.
• Collection of required asset information in accordance with Collier County's Asset
Onboarding policy. This includes the completion of the linear asset tables (in excel format)
which will be provided to the County's GIS Department to be entered into the County's GIS
system(by Collier County).
• Provide public relation services as requested by County's PM. These may include additional
meetings with the County and CEI consultant;presentation document preparation(narratives
and exhibits); graphic support, meetings with residents and key stakeholders, County Utility
Staff, County Stormwater Staff,etc.
• Provide progress updates and status during the project as requested.
• Incorporate County direction/decisions made into the Contract Documents as applicable.
• Miscellaneous construction related surveying services including the re-surveying of
modification performed since the original design survey was conducted.
• Coordination with buried utility owners and field coordination associated with the restoration
of driveways, irrigation systems and swales.
• Contract the services of a Florida ISA Certified Arborist to review the condition and health of
tress within the project site including trees outside of the ROW. This proposal includes four
(4) site visits by a Florida ISA Certified Arborist, approximately four(4)hours per site visit.
Each site visit will include a written recommendation concerning the trees reviewed.
• Reimbursable expenses including reprographics, shipping,and miscellaneous costs.
G:\AdminMadceling\PROPOSAL\C\Collier County\15-6450 Naples Park Infrastructure Improvements\Proposal\108 and 109th CA Combined\108 and 109th Ave Construction
Administration 20210106.docc LI
11B
We have not included resident or full time inspection, special threshold inspection, testing or
construction stakeout/as-built surveying in this task. County Inspection/CEI shall provide us with
written inspection reports and photographs on a daily basis.
We propose to complete these tasks within 510 days from the issuance of a notice-to-proceed from
the County; in accordance with the following fee schedule:
TASK DESCRIPTION BUDGET FEE& TYPE
1. 108th Ave. Construction Contract Admin Services $162,104.00 Time&Material
2. 109th Ave. Construction Contract Admin Services $162,104.00 Time&Material
TOTAL $324,208.00
This Proposal only includes those items specifically identified above and does not include
environmental assessments,geotechnical investigations,or full time construction inspection.
This Proposal is subject to the Standard Provisions of the Collier County Fixed Term Professional
Engineering Service Contract (15-6450) "Naples Park Infrastructure Improvements". Services
requested beyond the scope of this Proposal will be performed for a fee negotiated when the scope of
additional services is known or at the approved Collier County Fixed Term Professional Engineering
Service Contract (15-6450) hourly rate schedule. Invoices will be issued monthly, payable per the
applicable Collier County Purchasing Policy.Government imposed sales taxes or fees shall be added
to our fees for services under this Proposal.
Ve ly yours,
J stin Frederiksen, P.E.
Vice President
G:\AdminMatketing\PROPOSAL\C\Collier County\15-6450 Naples Park Infrastructure Improvements\Proposaal\108 and 109th CA Combined1108 and 109th Ave Construction
Administration 20210106.docx
110
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