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GG MSTU Agenda 04/20/2021GOLDEN GATE BEAUTIFICATION M.S.T.,Uo 8300 Radio Road Naples, FL 34104 A (-F.NII A APRIL 20, 2021 I. CALL TO ORDER II. ATTENDANCE Advisory Committee Patricia Spencer — Chair (10/06/2021) Paula Rogan — Vice Chair (10/06/2023) Florence "Dusty" Holmes (10/06/2021) Ron Jefferson (10/06/2022) - Vacancy - Staff Michelle Arnold — PTNE Director Dan Schumacher, Harry Sells — Project Managers Contractors Mike McGee — Landscape Architect (McGee & Assoc) Mike Conover, Greg Ford — Grounds Maintenance (Manscape) Wendy Warren — Transcription (Premier) III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF AGENDA V. APPROVAL OF MINUTES — MARCH 16, 2021 VI. LANDSCAPE MAINTENANCE REPORT — MAINSCAPE VII. LANDSCAPE ARCHITECT'S REPORTS — McGEE & ASSOCIATES A. Tropicana Boulevard B. Sunshine Boulevard C. Coronado Parkway & Hunter Boulevard VIII. PROJECT MANAGER'S REPORT A. Budget Report B. FY-22 Budget C. Median Refurbishment — Plant Replacements IX. OLD BUSINESS X. NEW BUSINESS XI. PUBLIC COMMENTS XII. ADJOURNMENT NEXT MEETING: MAY 18, 2021— 4:30 PM GOLDEN GATE COMMUNITY CENTER 4701 GOLDEN GATE PARKWAY NAPLES, FL 34116 Page 1 of 1 GOLDEN GATE M.S.T.U. ADVISORY COMMITTEE 8300 Radio Road Naples, FL 34104 1V1AKk " lb, 6UL1 MINUTES I. Call to Order The meeting was called to order at 4:30 P.M. by Chair Spencer. Attendance was called and a quorum of four was present. II. Attendance Advisory Committee Patricia Spencer — Chair Paula Rogan — Vice Chair Florence "Dusty" Holmes Ron Jefferson Vacancy Staff Michelle Arnold — PTNE Director (Excused) Dan Schumacher, Collier County — Project Manager Rosio Garcia, Collier County — Administrative Assistant (Excused) Landscape Mike McGee — Landscape Architect, McGee & Assoc. Marcus May — Grounds Maintenance, Mainscape Greg Ford — Grounds Maintenance, Mainscape (Excused) Mike Conover — Grounds Maintenance, Mainscape (Excused) Other Wendy Warren, Premier Staffing — Transcriptionist Dennis McCoy — Collier County Growth Management Division III. Pledge of Allegiance The Pledge of Allegiance was recited. IV. Approval of Agenda Chair Spencer moved to approve the Agenda of the Golden Gate Advisory Committee as amended: Move: Item VIII. D — Project Managers Report: Parkway Bridge Replacement to be presented after Item V. — Approval of the Minutes. Second by Ms. Holmes. Carried unanimously 4 - 0. March 16, 2021 Golden Gate MSTU 115 MINUTES V. Approval of Minutes February 16, 2021 Chair Spencer moved to approve the minutes of the February 16, 2021 meeting as presented. Second by Mn Jefferson. Carried unanimously 4 - 0. VIII. Project Managers Report (Moved/Out of Sequence) D. Parkway Bridge Replacement — Dennis McCoy, Sr. Project Manager, Collier County Dennis McCoy, Sr. Engineering Project Manager, Collier County Growth Management Division (GMD), presented a PowerPoint presentation of "Golden Gate Parkway at Santa Barbara Canal Bridge Replacement Project" noting: • The Florida Department of Transportation (FDOT) notified the County the existing bridge, constructed in 1971, with two adjacent pedestrian bridges added in 2008, is structurally deficient and needs to be replaced. • The three existing bridges will be replaced with a single bridge span that includes two (2) twelve (12) foot travel lanes (in each direction), an approximately eight (8) foot shoulder and a twelve (12) foot sidewalk on each side. These improvements are anticipated to enhance mobility and maintain connectivity for vehicles, bicycles, and pedestrians. • Landscaping in a planned thirteen -foot (13) wide median will be installed as part of a future corridor improvement project. Design Phase • The County is utilizing the design/build method for the project. • Preliminary plans provide opportunity for changes, however some items such as location and lane size cannot be modified. • Bids for Step 1 came in on March 11, 2021 from four (4) approved contractors. • Contractors will present their proposals, and the process is anticipated to take sixty (60) days. Timeline • A contract for the design/build phase of the project including permitting, is scheduled for presentation to the Board of County Commissioners (BCC) November 9, 2021. • Estimated construction time frame is nine (9) months with an estimated completion date of August 2023. Construction Schedule • During construction, both directions of travel will use one span of the bridge (one lane in each direction) while work occurs on the other span. Once half of the bridge is constructed, traffic will shift to the new structure to allow construction on the second half of the bridge. Phase I construction will commence on the north side; Phase II the south side. Throughout construction travel will be allowed for vehicles, bicycles, and pedestrians with traffic delays expected during peak periods. During Committee discussion the following were addressed: • The bridge structural design must be adequate to support the weight of landscaping to be planted in the median. • Light poles will not be installed on the bridge. • Storage and recertification costs necessitate the current pedestrian bridges will be removed and disposed of in an appropriate manner. • The Committee requested input into the railing design for the bridge. Mr. McGee will provide design concepts for Committee consideration. Noting the project is in the design/build stage, Mr. McCoy requested members submit railing design ideas to him for presentation to the contractors. March 16, 2021 GOLDEN GATE MSTU 2/5 MINUTES VI. Landscape Maintenance Report — Mainscape Landscaping Company Mr. May reported: • Landscape renovation on Hunter Boulevard medians is complete. • Refurbishment of Coronado Parkway will commence week ending March 21, 2021. Irri - ag tion • Mr. Schumacher increased the amount of irrigation water for Hunter Boulevard to ensure adequate coverage for new landscaping. • Mainscape Landscaping staff will notify Mr. Schumacher upon completion of the Coronado Parkway planting to increase the irrigation schedule. • Mainscape's irrigation crew will lower irrigation heads to conform to County specifications upon completion of median refurbishment. VII. Landscape Architect's Report — McGee & Associates The Summary dated March 2, 2021 reflects plant and tree replacements specified under the Median Refurbishment Project. All areas require weeding. Tropicana Boulevard • Median #1: Weed Bougainvillea. Coronado Parkway • Median #2: Remove Big Rose Crown -of -Thorns damaged by Water Division construction. Consider replacing with Perennial Peanut as Crown of Thorns not available for purchase. Hunter Boulevard • Median #3: Remove dead Crape Myrtle and Jatropha trees. Plant additional Bougainvilleas. • Hunter Blvd: Apply mulch; Perennial Peanut planting areas limit mulch to perimeter. Water Usage January 2021 water usage per WeatherTrak controller: • Tropicana Boulevard — 208,792 gallons. • Sunshine Boulevard — 295,717 gallons. • Coronado Pkwy & Hunter Boulevard — 164,850 gallons. Mr. McGee will provide Perennial Peanut quantity for planting Median #3 area where Crown -of -Thorns died. VIII. Project Manager's Report A. Budget Report Mr. Schumacher summarized the "Golden Gate MSTU Fund Budget 153 dated March 16, 2021 " for information purposes and provided an overview of the budget noting: • FY21 Ad Valorem property tax revenue budget is $493,900.00, an increase of 11.44% over FY20. • Total revenue FY21 is $1,304,234.75 including investment interest, transfers, and contributions (minus a 5% reserve of $25,100.00 — based on total revenue plus Investment Interest of $8,000.00). • The FY-21 Millage rate remains constant at 0.5000%. • Current Operating Expense Budget is $330,834.75 of which Commitments total $154,788.45; Expenditures $44,402.83. • Uncommitted Operating Expense funds available are $131,643.47. March 16, 2021 GOLDEN GATE MSTU 3/5 MINUTES • The Landscape Ground Maintenance Purchase Order, Line 17, is for routine monthly maintenance. Resolution of inconsistencies between contract specifications and actual bills submitted delayed payments for September through November 2020. • The Landscape Incidentals PO, Line 16, will fund median landscape refurbishment. The budgeted amount will be increased from $30,000.00 to $55,000.00, as approved by the Committee, via a transfer of funds out of Capital Outlay or expending Operating Expense balance. • Florida Power & Light expense funds electricity for lights and pumps. • Forestry Resources, operating under a County Contract, will supply mulch for application upon completion of median refurbishment. • SiteOne supplies parts for the irrigation system. • Transfer to 111, Line 35, is reimbursement for Staff salaries. • Improvements General Fund, Line 32, reserved to fund capital projects or multi -year landscape contract deficit, available balance is $905,000.00. • Budget Transfers Appraiser and Tax Collector, Lines 36 and 37, are fees billed by the appropriate entities. • Total available balance, less committed expenses, is $1,199,585.50. Mr. Schumacher noted the future negative dollar figure for Line 16, Landscape Incidentals, will be offset by the reserve surplus in Operating Expense, Line 31. The FY-22 budget proposed by the Collier County Budget Office will be reviewed in April. B. Asset Inventory & Maintenance Estimates Mr. Schumacher provided an update on the report "Establish Inventory with Determined Quantities and Target Dates for Install and Replacement" and "Prepare Schedules for Repair/Replacement with Cost" noting: • Asset verification and maintenance includes flagpoles, signs, irrigation system, light fixtures, landscaping, and pedestrian shelter. • The Capital Asset List estimates an annual maintenance cost projection of $36,375.00. • Estimated asset replacement costs total $287,300.00 through 2035. • The report ensures funds will always be available to maintain MSTU assets. C. Median Refurbishment — Plant Replacements Discussed under Item VI & VII The invoices will be based on actual hours of work performed plus cost of materials and a mark-up percentage (on product) as specified in Mainscape contract with the County. D. Parkway Bridge Replacement — Dennis McCoy, Sr. Project Manager, Collier County This item was presented after Item V. Approval of the Minutes. IX. Old Business None X. New Business None XI. Public and Board Comments March 16, 2021 GOLDEN GATE MSTU 4/5 MINUTES None XII. Adjournment There being no further business to come before the Committee, the meeting was adjourned by the Chair at 5:43 P.M. GOLDEN GATE MSTU ADVISORY COMMITTEE Patricia Spencer, Chair The Minutes were approved by the Committee on ,2021 as presented or as amended NEXT MEETING: APRIL 20, 2021— 4:30 PM GOLDEN GATE COMMUNITY CENTER 4701 GOLDEN GATE PARKWAY NAPLES, FL 34116 March 16, 2021 GOLDEN GATE MSTU 515 N LL p W U m O C o zN N o CL O N (1) L O d C d E 0 U PD E m m y y ° - m f6 U L � C C N � N U N 42 Q m y C c m � N a) = E a a) U N Q C N m O W > > m a) d p w m_ Q C C N o y ON a) L 0, a a! r- z of Q y y d E Q C °U N 3 m y O y w o f C O C C O- a) J yUUa) w c ° (`6 F U U_ =p � C 7 a �I c m m ,0. 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O E c is N c°° @ @ d d L L a) O N C a) C c@ "O U E U o a a QC�a ``�aa�az�LU 0'Io o m co nvo UI X X X X X X X X X NIX X X X X XXXX X QI X X X Q W w c Q O Y � O m o tm Z O m` Q sc � m is c U c R c R c R c R a) c c R R d d d a) a a) p - k _ § ) \\) ] ) ) tm [ §E o q) , -- % e + \ § )3ca § \ ) Ix _ x - )} \ \\) %t �- S ZO _ . 2 §oci � - �® \ § 6. c § j g - ) + U) 5 g k( a m { } k \ \ n 2# 7 � §. 0 k v, §\ ( �� k § \� > \) a o q\ w -E a9» � )�) ))k/.Cl f � [{ \)) K E --- \ /}{ -- - -- 9 « )\/ )\\�\})\ )-| o , �\- ))) 2 zz 3:3:@) )±f © e 9 a q x xx xx ■ x x xxx 2 x § ) § �`� o ])\ z r»k - § ° E 2 - G *k o&#me= r 'o Eco2!§ )) k)kd _ §a a■a0.£Gc2 ;! ;I;■ 2a 6 o � 0 o a F 0 K ET (inches) 03/3112021 03130I2021 03/29/2021 0312812021 03/27/2021 0312612021 D 03/25/2021 x 03/24/2021 C � D 03/23/2021 0 0 U 0312212021 Z 03/21/2021 '� 03/2012021 = c 03/1912021 L M N 03JI812021 n O o o 03/17/2021 00 N G m ' 0 0311612921 0311512021 o 0 03114/2021 w a c 03113/2021 a 0311212021 , m 0311112021 03/1012021 m 03/09/2021 0 w 03/0812021 L y1 03/07/2021 03YO612021 ' 03/05/2021 0310412021 03/03/2021 03102/2021 0310112021 0 0 0 0 0 0 0 C 0 0 0 0 0_ a o 0 (SUOlieo) B6Esn peAnseeW z m m U In O LO Golden Gate MSTU FY21 April 20, 2021 FY-21 Vendor Item PO# Budget Commitments Expenditures Budget Remainder 1 CUR AD VALOREM TAX $ (493,900.00) $ - $ (452,310.57) $ (41,589.43) 2 DEL AD VALOREM $ - $ - $ (283.18) $ 283.18 3 OVERNIGHT INTEREST $ - $ - $ (648.26) $ 648.26 4 INVESTMENT INTEREST $ (8,000.00) $ - $ (1,504.37) $ (6,495.63) 5 INTEREST TAX COLL. $ $ $ (39.67) $ 39.67 6 REVENUE STRUCTURE $ (501,900.00) $ $ (454,786.05) $ (47,113.95) 7 TRANS FROM PROPERTY APPRAISER $ - $ - $ - $ - 8 TRANS FROM TAX COLLECTOR $ - $ - $ - $ - 9 CARRY FORWARD GEN $ (825,900.00) $ - $ - $ (825,900.00) 10 CARRY FORWARD OF ENCUMB $ (1,534.75) $ - $ - $ (1,534.75) 11 NEG 5% EST REV $ 25,100.00 $ $ $ 25,100.00 12 TRANSFERS & CONTRIB $ (802,334.75) $ $ $ (802,334.75) 13 TOTAL REVENUE $ (1,304,234.75) $ $ (454,786.05) $ (849,448.70) 14 ENG. FEES & OTHERS McGee & Associates Landscape Architect 4500207529 $ 40,000.00 $ 15,610.75 $ 7,679.25 $ 16,710.00 15 INDIRECT COST REIMBURSE Collier County Indirect Cost Direct Pay $ 7.000.00 $ 3,500.00 $ 3,500.00 $ - 16 LANDSCAPE INCIDENTALS Mainscape Landscape Incidentals 4500206700 $ 30,000.00 $ 30,000.00 $ - $ - 17 OTHER CONTRACTUAL Mainscape Grounds Maintenance 4500206700 $ 200,000.00 $ 91,485.96 $ 28,514.04 $ 80,000.00 18 ELECTRICITY FPL Electricity 4700004404 $ 3.500.00 $ 1,601.67 $ 1,173.33 $ 725.00 19 RENT EQUIPMENT $ 300.00 $ - $ - $ 300.00 20 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 700.00 $ 350.00 $ 350.00 $ - SiteOne Pumps & related items 4500207010 $ - $ 572.95 $ 1,927.05 Hydropoint Data Irrigation Control Remote Access VISA $ 705.00 Home Depot Locks for irrigation station VISA $ 50.28 Naples Electric Motor Works Checkout & Repair Irrigation pump 4500210086 $ $ $ 256.00 21 SPRINKLER SYSTEM $ 10,000.00 $ 572.95 $ 2,938.33 $ 6,488.72 22 MULCH $ 12,000.00 $ - $ - $ 12,000.00 Hart's Electrical Lighting Maintenance $ 1,846.99 $ 153.01 Hart's Electrical Lumec Light Pole 4500209504 $ 5,800.00 $ 23 LIGHTING MAINTENANCE $ 12,000.00 $ 7,646.99 $ 153.01 $ 4,200.00 24 LICENSE & PERMITS $ 4,000.00 $ - $ - $ 4,000.00 Premier Staffing (FY20) Transcriptionist 4500199301 $ - $ - Premier Staffing (FY21) Transcriptionist 4500207137 $ 2,118.40 $ 831.60 25 OTHER MISCELLANEOUS $ 4,534.75 $ 2,118.40 $ 831.60 $ 1,584.75 26 OFFICE SUPPLIES $ 300.00 $ - $ - $ 300.00 27 COPYING CHARGES JM Todd Copies 4500207221 $ 300.00 $ 32.23 $ 67.77 $ 200.00 28 MINOR OFFICE EQUIPMENT Computers at work/Vtechio Lapt top (Cost Shared) 4500209909 $ 261.11 29 FERT HERB CHEM Howard Fertilizer Fertilizer VISA $ 5.000.00 $ - $ 1,321.00 $ 3,679.00 30 OTHER OPERATING $ 1,000.00 $ - $ - $ 1,000.00 31 OTHERTRAINING $ 200.00 $ $ $ 200.00 32 OPERATING EXPENSE $ 330,834.75 $ 153,180.06 $ 46,528.33 $ 131,126.36 33 IMPROVEMENTS GENERAL $ 905,000.00 $ $ $ 905,000.00 34 DATA PROCESSING Computers at workfVtechio Lapt top for Project Mgr. -(Cost Shared) $ $ 700.00 $ (700.00) 35 CAPITAL OUTLAY $ 905,000.00 $ $ 700.00 $ 904,300.00 36 TRANS FROM 152 FUND TO 111 FUND Reimbursement for Staff Support $ 53,700.00 $ - $ - $ 53,700.00 37 TRANS FROM PROPERTY APPRAISER $ 4,400.00 $ - $ 2,769.12 $ 1,630.88 38 TRANS FROM TAX COLLECTOR $ 10,300.00 $ $ 9,301.86 $ 998.14 39 TRANSFERS $ 68,400.00 $ $ 12,070.98 $ 56,329.02 40 TOTAL BUDGET $ 1,304,234.75 $ 153,180.06 $ 59,299.31 $ 1,091,755.38 Total Available Balance $ 1,091,755.38 797,305,507 FY 10 Final Taxable Value 548,992,684 FY 11 Final Taxable Value Plus Commited And Not Spent $ 153,180.06 478,980,702 FY 12 Final Taxable Value 516,253,177 FY 13 Final Taxable Value Estimated Cash $ 1,244,935.44 533,888,677 FY 14 Final Taxable Value 575,541,732 FY 15 Final Taxable Value Estimated Cash Less $ 1,203,346.01 611,031,317 FY 16 Final Taxable Value Uncollected Ad Valorem Taxes 673,743,701 FY 17 Final Taxable Value 749,340,700 FY 18 Final Taxable Value Prepared by 3/10/2021 813,136,298 FY 19 Final Taxable Value 886,318,740 FY 20 Final Taxable Value 9.00 % Adjustment FY19 to FY20 FY 20 FY 19 Millage 0.5000 0.5000 0.5 mill cap Extension 443 159 406,568 FY 20 Gross Taxable Value 886,318,740 Minus: New Const. Annex. 4,123,285 Plus: Amendment #1 TV Component 0 Adj. Taxable Value 882,195,455 Prior year FY19 Levy (Proceeds) 406,568 Rolled Back Rate (less Amend One) 0.4609 91 % of Rolled Back Rate 0.4194