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PBSD MSTBU Agenda 04/12/2021PELICAN BAY SERVICES DIVISION Municipal Services Taxing &Benefit Unit NOTICE OF PUBLIC MEETING MONDAY, APRIL 12, 2021 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 9 AM ON APRIL 12 AT THE COMMUNITY CENTER AT PELICAN BAY, 8980 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34112. AGENDA 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 3/09/21 Regular Session meeting minutes 5. Audience comments 6. Election of new chair and vice chair 7. Administrator's report a. Projects summary b. March financial report 8. Committee reports a. Clam Bay i. Beach Renourishment b. Landscape &Safety i. Sidewalk project update c. Water Management i. Communication plan d. Budget i. *Proposed FY 2021/2022 budget 9. Chairman's Report a. April 15 at 1:00 New Board Member Orientation b. May 13 at 1:00 Board meeting 10. Old business 11. New business/Miscellaneous Correspondence 12. Adjournment indicates possible action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749. 04/07/2021 9:56 AM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MARCH 9, 2021 The Pelican Bay Services Division Board met on Tuesday, are 9, 2021, at 1:00 p.m, at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Michael Fogg, Chairman Joe Chieurel, Vice -Chairman Tom Cravens (absent) Jacob Damouni Nick Fabregas Pelican Bay Services Division Staff Neil Dorrill, Administrator Chad Coleman, Operations Manager Darren Duprey, Assoc. Project Manager Also Present Mark English, PB Property Owners Assoc. Peter Griffith Denise McLaughlin Susan O'Brien Scott Streckenbein Rick Swider (absent) Michael Weir Kuin Hermann, Operations Analyst Lisa Jacob, Project Manager Barbara Shea, Administrative Assistant John Gandolfo, Pelican Bay Foundation Jim Hoppensteadt, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 2/10/21 Regular Session meeting minutes 5. Audience comments 6. Administrator's report a. SunTrust office space update b. Projects summary c. February financial report 7. Committee reports a. Clam Bay i. Beach Renourishment b. Landscape & Safety i. Sidewalk project update c. Water Management d. Ad Hoc Strategic Planning i. *Update on maintenance site project e. Budget i. Fund 322 five-year project projections 8. Chairman's Report a. Joint PBSD/PBF meeting April 6 at 9:00 Pelican Bay Services Division Board Regular Session March 9, 2021 D. Thursday April 15 and May 13 at 1:00 board meetings e. Orientation of new board members 9. Old business 10. New business/Miscellaneous Correspondence 11. Adjournment ROLL CALL Mr. Cravens and Mr. Swider were absent and a quorum was established. Mr. Streckenbein joined the meeting at 1:35 p.m. Ms. McLaughlin motioned, Mr. Weir seconded to approve the agenda as presented. The motion carried unanimously, Mr. Griffith motioned, Ms. McLaughlin seconded to approve the 02/10/2021 reeular session meetim! minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS None SUNTRUST OFFICE SPACE UPDATE Mr. Dorrul reported that the seven-year lease agreement for the first floor SunTrust office space is scheduled to be reviewed and approved by the Board of County Commissioners (BCC) at its March 23 meeting. The County's Real Property Division negotiated an "early out" provision after three years which has been included in the lease agreement. The Pelican Bay Foundation has approved the sub -lease agreement, which provides for the PBF to pay 45% of the rental expense. PROJECTS SUMMARY Mr. Dorrill reported that our Sidewalk Phase 1 project is out on the street; bids are due back on March 16. A bid tab summary will be available shortly thereafter. Six contractors participated in a pre -bid conference held by the County Procurement Dept. Mr. Dorrill commented that at the April PBSD Board meeting, the bid tab summary and the CEI services (construction engineering inspection services) contract will be reviewed with the board. Ms. O'Brien asked how the estimate for CEI services for phases 1 and 2 increased from $550,000 last month (per the 2/4/2021 project report included in the February board packet) to approximately $1.3 million currently (per the 3/5/2021 project report included in this month's board packet). Mr. Fogg said that he contacted Mr. Dorrill on March 5 after he saw the numbers in the project report and Mr. Dorrill then contacted some County staff members about the CEI contract. Mr. Dorrill responded that negotiations for CEI services by staff is on -going and have now been negotiated down to approximately $750,000. CEI services are required by the County for projects greater than $4 million. Mr. Dorrill commented that the cost for CEI services for County projects averages between 10% and 42% of the total project cost. 2 Pelican Bay Services Division Board Regular Session March 9, 2021 Mr. Dorrill commented that the final engineering plans for our Oakmont Lake 4-1 restoration project have been completed and will be discussed at the next Water Management Committee meeting in two weeks. FEBRUARY FINANCIAL STATEMENTS Mr. Dorrill reviewed the February financial statements and highlighted several items including a current PBSD cash balance of approximately $13.5 million. COMMITTEF. REPORTS CLAM BAY COMMITTEE Ms. O'Brien provided her March 2021 Clam Bay update in the agenda packet. She commented that the 2020 Water Quality Report and the 2020 Physical and Tidal Monitoring Report are expected before March 30. As a result of changes in the Community Center vaccination schedule, we are now working on rescheduling the March Clam Bay Committee meeting time. Ms. O'Brien reported that the County Coastal Zone Management Dept. is working on boater signage and she requested that staff closely monitor their progress so that we are assured that Pelican Bay receives all of the signage that we are eligible for. Ms. O'Brien reported that the County's beach renourishment draft report of beach width measurements is available. The report indicates that several areas of PB beach measurements are less than the 100-foot guideline. She noted that the CZM Advisory Committee will meet this week to determine whether Vanderbilt Beach will be renourished, and if so, we would have the option to participate in the project. Ms. O'Brien commented that the Clam Bay Committee members will discuss this issue, including making a recommendation on what exact areas should be renourished, at the next committee meeting. Mr. Fogg commented that at the PBSD/PBF joint meeting, we will discuss the U.S. Army Corps of Engineers (USACE) Coastal Storm Risk Management Feasibility Study and strategize how to move forward. Mr. Jim Hoppensteadt, PBF President, commented that he and Mr. Dorrill have had and will continue to have discussions with County senior management on this issue. LANDSCAPE &SAFETY COMMITTEE Dr. Chicurel commented that he will schedule a Landscape &Safety Committee before the next board meeting. He provided the following updates. 1. Sidewalk project: Construction bids for Phase 1 close out on March 16. The CEI contract continues to be negotiated. Phase 2 plans are 90% complete; the arborist needs to conduct his on -site evaluations. Future steps in the Phase 1 timeline include (1) the close-out of construction bids on March 16, (2) ABB review of the bids and qualifications of the contractors, (3) ABB recommendation of a selection (lowest bidder), (4) executive summary approval by the BCC in May, and (5) contractor staging and commencement of work, after BCC approval. Repairs to our existing asphalt sidewalks on Crayton, Laurel Oak, Myra Janco and Ridgewood will be completed by the end of the month. 2. Flashing light at the San Marino Crosswalk: The County is working on a formal written report. 3. Intersection of PB Blvd./The Crescent/Hammock Oak Dr.: The County is working on a formal written report. 4. No left turn onto US 41 from Gulf Park Dr: The Landscape & Safety Committee will discuss this at a future meeting and make a recommendation to the full board as to how and/or whether C' Pelican Bay Services Division Board Regular Session March 9, 2021 to proceed with efforts to gain approval to an extension of the US 41 median so that it would make it nearly impossible for vehicles to turn left onto US 41. Sign Project: Contractors will begin work on new signs and sign sleeve replacements late April/early May. Paver repairs: This maintenance project has been completed. All crosswalks will be monitored A any needed Ie111 iation of the completed work. RESIDENT NOISE ABATEMENT CONCERN Mr. Fogg commented on a letter received by Mr. Jim Hoppensteadt, PBF President, from new property owners concerning noise from US 41. Dr. Chicurel commented that based on a site visit with staff, staff will add landscaping to one area where the County recently removed invasive plants. Observations of the resident's property line behind the US 41 berm showed no direct "open" views of US 41. Mr. Hoppensteadt will provide a response to the property owners. WATER MANAGEMENT COMMITTEE Ms. McLaughlin reported that the Water Management Committee did not meet during February, but is scheduled to meet on March 29 at 1:00. The major topics to be discussed are (1) the Oakmont Lake restoration project, (2) the possible PBSD takeover of the two lakes currently managed by Waterside Shops, and (3) the prioritization of the remainder of our lake bank restoration projects. Mr. Hoppensteadt commented that PBF staff has begun working with PBSD staff and Agnoli Barber engineers on the Oakmont Lake project. AD HOC STRATEGIC PLANNING COMMITTEE Mr. Fogg provided a brief update on the PBSD Operations Building project. Highlights of his discussion included the following. • The site plan was approved by the PBF Board last month. • The County plans to construct a building for the storage of up to 30 portable generators and Public Utilities staff. • Flood plain code requires buildings to be two feet above the current grade level which requires the access road, work areas, and surrounding parking areas to be raised accordingly. • County code requires that a water management system be included in the project to provide an adequate drainage system on the site. • Staff will work out of temporary trailers during construction, resulting in additional cost savings. • The latest cost estimate for the construction of the building is $2 million. This estimate has increased from the original estimate of $1.5 million as a result of (1) unexpected required site upgrades, and (2) a general increase in building costs. The additional cost can be covered either through PBSD reserves or through our available long-term financing mechanism. • The committee is recommending concrete block construction. • The committee reviewed two office space floor plan options. After discussion, the committee has recommended Option "A" which provides more flexibility and ease of use. Mr. Donill commented on the Option "A" office space floor plan and other aspects of the site plan. Highlights included the following. • This office space floor plan includes six workstations (in cubicles without floor to ceiling walls) for four spray technicians, one mechanic, and one crew leader. The floor plan includes �I Pelican Bay Services Division Board Regular Session March 9, 2021 offices for field supervisors. This plan is per County standards for employee office space based on job titles. • The multi -purpose breakroom can also be used as a training room or bunk room during hurricane recovery periods. • A female locker room and restroom has been included in the plan, per code. • The landscape buffer along the property lines of the site will stay. • The County (owner of the site) should pay for the removal of Brazilian Pepper (exotic species) on the site. • The project's architect, staff, and the committee have recommended floor plan Option "A," which is 10% smaller than the original drafted plan. Ms. O'Brien commented that the project estimate is now $3.4 million. She noted that Option "A" is a 50% increase in square footage from our existing operations building office space and that Option "B" would provide adequate space. Mr. Fogg noted that the square footage in Option "B" is 500 square feet less than Option "A." Mr. Coleman noted that the existing building has office space of 2,988 square feet. Mr. Fabregas commented that the PBF asked us to come up with a site plan that allows for future growth. Ms. O'Brien commented that the FTE of field workers has increased 54% in the last six years so she does not see large increases in our staff in the future. Mr. Weir motioned, Mr. Streckenbein seconded to approve the operations building floor plan Option "A". The motion carried 84, with Ms. O'Brien dissenting. BUllGET COMMITTEE Mr. Fogg reported that the Budget Committee will work on a five-year projection worksheet for Fund 322 projects at the next committee meeting. He commented that he does not feel it is necessary to develop five-year projections for our other funds. Ms. O'Brien commented that our FY2021 budget for Fund 109 included $2.4 million in canyforward revenue, and therefore this year's assessment is artificially low. She suggested that we do need to look at Fund 109 and Fund 778 projections. Mr. Fogg commented that our five-year projections must identify the timing of financing needs, along with the corresponding debt service. He noted that based on recent County discussions, we can draw down financing in traunches as we need it. CHAIRMAN'S REPORT JOINT PBSD/PBF MEETING ON APRIL 6 Mr. Fogg reported that the joint PBSD/PBF meeting will be held on April 6 at 9 a.m. in the Naples Grande Hotel, The PBF has offered their own staff to provide audio visual services at the meeting. A draft agenda for the meeting was distributed to board members and added to the record. SCHEDULED APRIL AND MAY PBSD BOARD MEETINGS Mr. Fogg reported that the dates for our April and May board meetings have been re -scheduled as a result of Community Center meeting rooms being used for vaccination purposes. The monthly board meetings will be held on April 12 and May 10 from 1:00 — 4:00. Pelican Bay Services Division Board Regular Session March 9, 2021 PBSD BOARD ELECTION RESULTS Mr. Fogg commented that the PBSD Board election results will be released to the public tomorrow (March 10). He thanked Mr. Streckenbein and Mr. Cravens for their service on the board. Mr. Streckenbein thanked Mr. Dorrill and staff for their hard work and stated that it has been a privilege to serve on the board. ORIENTATION OF NEW BOARD MEMBERS Mr. Dorrill commented that he will plan an orientation for new board members for some time in late April/early May, Ms. O'Brien suggested that board members provide suggestions on documents to be provided to new board members. NEW BUSINESS/MISCELLANEOUS CORRESPONDENCE Mr. Doi -rill provided a "good news item" on staff member Karin Her mann's son whose soccer team won the state championship at Gulf Coast High School; his high school soccer team was ranked #3 in the country. Mr. Fogg commented that there was no miscellaneous correspondence included in the agenda packet. He noted that board members may provide comments on any topics under this section, to be included in board agenda packets. The meetine was adiourned at 2:32 Michael Fogg, Chairman Minutes approved [I as presented OR �] as amended ON � � date Agenda item Va Page 1 of 1 Pelican Bay Services Division Project Tracking Spreadsheet 4/12/2021 Beach Renourishment Pelican Bay beaches will be included in the County's fall 2021 renourishment project. CZM's engineer CP&E will perform the design, engineering, surveying, and permitting and construction will also be bid with the County's project. Actual areas to be renourished are to be determined as well as cost following a recommendation by the engineer and approval by PBSD Board. Sidewalk Improvements $3251651.00 Design $649,263.75 Phase 1 Construction $120,623 CEI Services Phase 1 $620,688 CEI Services Phase 2 Bids for Solicitation No. 21-7869 for Pelican Bay Phase 1 Sidewalk Construction were due 3/16/2021, A recommendation will be made to award the construction for phase 1 contract to the lowest responsive bidder, Coastal Concrete Products, in the amount of $649,263.75, Concurrently, and after vigorous negotiations, a recommendation will be made to award RPS # 20-7817, "CEI Services for Pelican Bay Sidewalk Improvements," to Johnson Engineering Inc., in the amountof $7413311, PBSD New Maintenance Facilities $1,095,500 Site work Phases 0,1,2,2A $21321,993 Construction Engineer determined that site work is required to elevate the Watergate Way site and roadway to current FEMA standards. Demolition of all existing buildings will occur prior to construction and temporary trailers will be rented for Operations to work out of during construction. The Site Development Plan Amendment (SDPA) was submitted to the County and the firm is working on Requests for Additional Information (RAI).A permit application was also submitted to SFWMD. It was determined that a permit was not necessary from FDEP because the activity, as proposed, does not involve discharge of dredged or fill material into the waters of the United States Oakmont Lake 4-1 Restoration Proposed engineering plans and cost estimates were presented for approval to Water Management Committee on 3/29/21. A combination repair of riprap on the west side and Geo web on the east side was approved; however, additional combinations of repairs and cost estimates were presented at the joint PBSD/PBF meeting. PBSD and PBF staff have been meeting biweekly to coordinate the project's scope prior to permitting and bidding process. Items within PBF property lines (railroad ties, bollard lights, pathways, signage) will also be addressed and financed by PBF as part of PBSD's lake bank restoration. PELICAN BAY BALANCE SHEET March 31, 2021 (UNAUDITED) Pelican Bay Landscape, - Street Safety, Lake & Clam Bay Capital Operating Fund Lighting Beach Projects Projects 109 778 322 320 ASSETS Cash and investments 4,892,379.68 1,575,458.32 6,316,709.36 2640073,43 13,048,620.79 Interest receivable 31570,27 21082,57 4,030,71 237,81 %921.36 Trade receivable, net - - - - - Due from other governments 181,492.46 181,492.46 Totalassets 4,895,949.95 10577,540.89 6,502,232.53 2640311,24 13,240,034.61 LIABILITIES AND FUND BALANCE Liabilities: Accounts payable 74,974,33 30697,34 59,327,38 - 137,999.05 Wages payable - - - - - Retainage payable Total liabilities 74,974,33 31697,34 5%327.38 137,999,05 Fund balances: Fund balance 4,820j975.62 1,573,843.55 6,4420905.15 264,311.24 13,102,035,56 Total liabilities and fund balances 41895,949,95 1,577,540.89 61502,232,53 264,311,24 13,240,034.61 Fund Balance at the end of the period 41820,975,62 1,573,843.55 61442,905,15 264,311.24 13,102,035.56 Unspent balance of projects Small projects under $200K - - 210,805.05 - 210,805.05 50066-PBSD Landscape Improvement - - 527,677.21 - 527,677.21 50126-Beach Renourishment - - 1,078j883,89 - 1,078,883.89 50143-PBSD Field Operation Center Improvements - - 298,194.56 - 298,194.56 50154-Hurricane Irma - - 620,860,44 - 620,860,44 50178-Sidewalk Maintenance/Enhancement - - 136,220.10 - 136,220.30 50211-PBSD OPS BUD - - 1,9550017.30 - 1,955,017.30 50212-PBSD PHI -SW - - 6300000.00 - 630,000,00 51026-PBSD Lake Bank Restoration - - 11079,941,60 - 1,079,941,60 51100-Clam Bay Restoration 246,697,67 246,697,67 Total unspent balance of major projects 6,537,600.15 246,697,67 60784,297,82 Budgeted reserves: 993000-Reserve for contingencies 124,100.00 - - - 124,100.00 991700-Reserve for disaster relief 680,900.00 - - - 680,900,00 992090-Reserve for sinking fund - - 3700000.00 - 370,000.00 993000-Reserve for capital outlay 300,000,00 90,000,00 - - 390,000.00 994500-Reserve for future construction and improvement - - - - - 998000-Reserve for cash 483,600.00 39,700,00 523,300.00 Total budgeted reserves %5881600.00 129,700,00 370,000,00 21088j300.00 Budgeted commitments at the end of the period 105880600,00 129,700,00 6,907,600.15 246,697.67 818721597,82 Projected excess (deficit) fund balance 3,232,375,62 11444,143,55 (464,695,00) 17,613.57 412290437,74 /\\ \ \\ \\} §!§ !§! .!.§§ ;e!zn E !§ E~E ■.B !!! }5 \ ro \\ )'§ ' ) k(/ E „ m ato ,l,m; }&% \}°I/ ! B.! •§f 55 CO.§.B! §§ §to ! )\\ \ co to 644 ol Go w In /\/ \ a \}\ \) ; \\ .....; \( \ §§ §! )) ! .....! }$ \)\) ; « on /!;! _\ . EE i;;;§! - / $)/ \ )\§\\\\0 };;;):` - ww 0 VI \./...} §....,) | (.§... ! \}§ .;; ,!] .. ,.../ f.,I . p | ! ....... .,: .;; ..: ., !! ! )} § ®§( (E §(§ EE\ \ \ �m` ]§ \ \\§�\\ %}( \§ ° )\ . f. ) ( }( � � { lk) (\\\! ,!!l \) i;� \k2(�` 3 d !§{! ! :¥;!% i.�=.2 =l�,� r(§§§;§§!§;i§ [! § „ °n ,§ )'!'§°®,`.:;! §; . §/ .\..} .1111!}1 §......! ........::.:.., § §ll....: .........,.;r ,§ .: , ] !2! ....,;t ,;,;r \ , §I t k k It ., .,.. ¥R ! § § , .......: ...... , 418....; �... ........ . ! ,....... §1....1.!!.!! . vi 71 \) ( ( {(\ )" § 0 §2� 0E . -:_ § - !I / w B0 . -§ §@§;m , ; {f( : G...! d \; /§§;§ )).! \ { !!,!§!I4§§§§§§! 0.«0 t:. l� .� § ( §§� E;§}( ))\$) '44) () }\ ( \\m§ , \� \ \\ \§ �\ ) } § ` - § / ) §| / - [ a ;;;!! , p Q ; D ,!,! !! ! : Agenda item #8a Page 1 of 1 Clam Bay Update -April 2021 Clam Bay. The proposal for removing scaevola reviewed by the Clam Bay Committee included about 1.1 acres in Clam Bay and about .9 acre on PBF property near its beach facilities. The following edits to the proposal were requested: that mechanical removal of scaevola be specified; that removing scaevola in Clam Pass Park be removed because this the County's Parks and Recreation Division's responsibility; and that the cost of removal on PBF property be specified and paid by the PBF. Canoe trail marker 8 needs to be replaced, and some of the canoe trail markers need to be cleaned. Clam Pass. The tidal ratios at markers 4 and 14 for March were at .60 and at I respectively, indicating good flow into and out of Clam Pass. The 2020 Physical and Tidal Monitoring Report was reviewed by the Clam Bay Committee at its meeting on March 30, 2021. A bathymetric survey was completed in January 2021 following maintenance of the Clam Pass. The total cubic yards (CY) of sand were as follows: 262 CY in Section A; 670 CY in Section B; and 3728 CY in Section C. Per the Clam Bay NRPA Management Plan, the target amount of sand for Section A is less than 3000 CY; for Section B less than 2500 CY; and for Section C less than 4000 CY. Going forward at least two bathymetric surveys will be completed each year to monitor sand accumulation in Clam Pass. Sand accumulation and tidal ratios are the two key variables in helping determine when maintenance may be needed in Clam Pass, Boater Safety Signage. A copy of Collier County's Coastal Zone Management (CZM) Division's latest map showing the signs it will be requesting authorization from the Board of County Commissioners to put in Clam Bay was requested at the Clam Bay Committee meeting. Water Quality. The 2020 Water Quality Report was reviewed at the March Clam Bay Committee meeting. Copper results in Clam Bay continue to be very good with only eight of 108 samples out of compliance in 2020. Total Nitrogen (TN) results were outstanding with all 108 samples in 2020 meeting state standards. Total phosphorus (TP) results were significantly better in than in 2018 and 2019, but still need improvement. Twenty-six of 108 samples (24%) were out of compliance with state standards in 2020. In 2018 and 2019, the percentages of samples out of compliance were 67% and 85%, respectively. Thus TP will continue to be monitored closely. In 2021 TP and TN results will be reported in a six-month report and in the annual report rather than in quarterly reports. Beach Renourisloft ment. Sections R-31 through R-37 (Pelican Bay) will be included in the upcoming engineering the County's CZM Division is planning to have Coastal Production Engineering prepare for the truck haul beach renourishment program in the fall of 2021. When the deliverable from this engineering is available, the PBSD Board will have an opportunity to seek input from Pelican Bay stakeholders and recommendations from consultants before deciding the amount and location of the sand that PBSD will finance. PBSD staff assistance in monitoring when this deliverable is available for review will be very helpful. Clam Bay Committee. A Clam Bay Committee meeting will be held in May 2021 on a date to be determined. Prepared by Susan O'Brien April 6, 2021 Agenda item #Sb Page 1 of 2 Landscape & Safety Committee Report The Landscape &Safety Committee met on March 247 2021 at The Club Pelican Bay at 1:00 PM. The following items were discussed and acted upon: 1. SIDEWALK PROJECT PHASE I: Coastal Concrete Products was the lowest bid. A construction contract has been negotiated and will be voted upon by the BCC at their May 11, 2021 meeting. The length of the contract was set at 6 months. *The committee voted unanimously that the PBSD Board recommend to The Board of County Commissioners that Coastal Concrete Products LLC. be awarded the construction contract. * The committee also voted unanimously that the PBSD Board proceed with the negotiated CEI Services agreement with Johnson Engineering, PHASE II: Plans are complete and ABB expects the permitting and ROE to take about 3 months. Staff will communicate with residents and associations by PBF e-blast and direct letters. 2. Mr. Weir brought up the Crayton Rd. issue of cars driving over the grassy hill at the dead end of Crayton onto Seagate Dr. Drive. all �s,r YF? \ Agenda item #8c Page 1 of 15 PBSD Water Management Meeting: March 2021 Oakmont Lake Alternatives Jim Carr of ABB took us through three alternatives. Note that Oakmont is at the beginning of the basin and is mostly fresh water without any saltwater intrusion. 1) Regrade Banks and install Littoral Plantings all around. $1.162 million a. Lo Inal Cost; highest maintenance. b. Simplest and most traditional c. Banks must have minimum 7%littorals. d. Substantial future maintenance as weeds Invades littorals. Littorals are preferred aesthetically and preferred by county— but without any weed treatment. Torpedo Grass is one example of an Invasive that becomes a monoculture as it takes over. e. PBSD cannot maintain from the private property unlesstheyhave an easement perJeffrey Klatzkow, County Attorney, based upon experience at Avalon. f. Low -intermediate life span. 15-20 years. 2) Regrade East side and North and South curves where there Is walkway and Rip Rap on west side. $1.419 million a. Foundation or walkway side is regraded, and littoral plantings installed on Foundation property which PBSD maintains. b. Might be able to keep more trees. Will examine each on a case -by -case basis once approach is finalized. County standard is free and clear 20 foot around a lake. c. Can maintain the rip rap from the boat spraying algicide but do not want to do that as it would run into Clam Bay. Rip rap will discolorfrom dirt and algae — but that might be offset by sun bleaching. d. Might reach 40% maximum hard — rip rap on edges. e. Higher maintenance due to littorals. f. Same 15-20-year life cycle because of erosions on regrading. 3) Geoweb on the East Side and Rip Rap on the West side. $1.899 million a. Geoweb is 30-year solution, therefore, better longevity of solution. b. Could be sodded on banks. c. Add some littorals for aesthetics. Able to weed on Foundation property. The Water Management Committee voted to recommend the option with Geoweb on the Foundation side and Rip Rap on the individual homeowner side. Discussion included concerns about adequacy of community knowledge of the project and options. Discussion asked if the problem really was getting so much worse that we couldn't wait longer. Acknowleded that we have obligation under easements and are subject to South Florida Water Management review. Next Steps on Oakmont Lake 1) setup a Water Management meeting at which Melanie Miller would speal<to the Foundation issues. a. Asked Melanie to arrange for Brian Reers from the Foundation to arrange Zoom capability. b. Contacted Lisa Warren to identify contact info for neighboring homeowner associations. c. Completed Oakmont and Waterford association leadership. Cambridge rep is to be identified. 2) Melanie Miller and Joe Chicurel will address suggestions and next stepson the affected trees and potential landscape planning. 3) New members coming to the Water Management Committee and Board. _ _ a age of G { \ § _ § \ rli ° (U S § \ k \ % 2 § \ 0 / - \ / y ƒ ) = ! ¥ } cr 7 j e e { / ) 7 _ ° § § 13 / E ( / e j 5 t UJ }/ �\ { Maj _ = a m ƒ \ ±M 0GCL of / § 0CL 0 { M 8 § j a { » c \ ƒ \ \ § E § >q / § ( \ @ § ƒ to k[ / § § « 0 w E k ƒ o a = 3*7 2 3 a Agenda item #8c Page 3 of 15 Why so expensive? Every Scenario Low High Option Price Every Scenario Cost Incremental Solution Cost Construction Survey and Drawing $50,000 Silt Fence and Turbidity Barrier $25,000 Clearing and removing geotube $55,000 Yard Drains and storm pipes $92,000 Possible Tree Removal $25,000 Irrigation Systems Repairs and Restoration $50,000 Mobililzation $125,000 Grade Lake Banks $50,000 Performance Turf $81,400 Adjust Valve Box Grade 10 500 Subtotal of universal components $563,900 Sidewalk & Landscaping In Place Compacted, Imported Fill $306,000 $528,000 Littoral Plantings $0 $58 250 Bubble Rip Rap $0 $462,750 with Rip Rap on West $553,560 $932,040 Geoweb East Side, Rip Rap West $1.1899,658 $563,900 $2,49 Viable Options without Rip Rap B Regrade East and West & littoral $1,163,998 $563,900 $600,098 Agenda Item #8c Page 4 of 15 Regrade East & West (1/2littoral) 77777 $563,900 D Geoweb East & Regrade West Side $1,679,108 $563,900 $11115,208 E Geoweb All Lake Banks $2,031,3381 $563,9001 $1,467,438 Agenda item #8c Page 5 of 15 �6�t�(���L.KUlV11KlrL' INC. professional Engineers, Fbmtcn, Sniveyon & Landscape Architeca EB 3664 Preliminary Engineer's Opinion of Probable Cost Lake Remediation w Pelican Bay 44 ABB Project: 20-0139 Date: April 1, 2021 OPTION LAKE SUBTOTAL TOTAL" Regrade Banks & Install Littoral Plantings $111631998 $1,684,565 B. - Re rade East Side & Rip Rep West Side $11419, 148 $1,965,230 C. -Geoweb East Side & Rip Rap West Side $1,899,658 $2,493,791 D. - Geoweb East Side & Regrade West Side $11679 108 $2,251,186 E. - Geoweb All Lake Banks $2,031338 $2 636 639 NOTE: `Total Includes cost for the lake, sidewalk, & contingency fees. ores• This Opinion of Probable Cosl (OPC) has been prepared by Agnoli, Berber 8 Brundage, Inc. (ABB) at the request ofihe owner or as a requirement of governmental agency. Aa9 has based the unit coals of this OPC on previous wank history with slmller prefects or on values provided by reputable contractors we have worked with In accoNance wllh P.A.C. 151e.011, this Is not a guarantee or warranty expressed or Implied as to the construction cost that maybe obtained by owner using competitive bidding, If such a guarantee Is needed, It is recommended that owner procure the services of a professional cost estimator or obtain a binding bid from a contractor. DIAIVIIy 4 ep br�am.a A C"r P cg A. �ARge, Cb EwNI Inawm. ry.E.PE nl�o.nor Jame crr. 0ft as n a 9 @@ L=N to oMa, C=Ua �W "a Data:W 1 to. James A. Carr, P.E. P.E. # 61318 Agenda item #8c Page 6 of 15 PRELIMINARY ENGINEER'S OPINION OF PROBABLE COST Agnoli, Barber & Brundage, Inc. March 23, 2021 ABB Project No. 20-0139 LAKE REMEDIATION - PELICAN BAY LAKE 4.9 REGRADE BANKS AND INSTALL LITTORAL PLANTINGS Option "A" Item No. Description Unit Quantity Unit Cost Pay Item Total 1 MOBILIZATION LS I $125000.00 $125000,00 2 PROVIDE CONSTRUCTION SURVEYING AND LAYOUT LS 1 $34000,00 $35000,00 3 AS -BUILT RECORD DRAWINGS LS 1 SI50o0.00 $15000,00 4 EROSION CONTROL LS 1 $101500.00 $10500.00 5 SILTPENCE LF 8656 $2.50 $215640.00 6 TURBIDITY BARRIER LF 100 $21,00 $2,100.00 7 CLEARING AND GRUBBING INCLUDING GEOTUBE REMOVAL 1.53 AC LS 1 $55000.00 $55000.00 8 GRADELAKEBANKS LS 1 $50000.00 $50000.00 9 IN -PLACE COMPACTED IMPORTED FILL CY I0573 $50,00 $528630.00 10 LITTORAL PLANTINGS (2FT BELOWN 3FT ABOVE CONTROL ELM LF 5825 $10.00 $58,250.00 I PERFORMANCE TURF SOD -INCLUDES NVATER, FERTILIZER & MOWING)SY 6784 S12.00 $81408.00 12 ADJUST VALVE BOX TO GRADE EA 35 $300.00 SIO 500.00 13 IRRKIATION SYSTEM REPAIRS & RESTORATION LS 1 $50000.00 $50000,00 14 LANDSCAPE -TREE REMOVAL PALM BA 29 S350.00 $10150.00 IS LANDSCAPE -TREE REMOVAL HARDWOOD OAK EA 2 $2500.00 S5000.00 16 LANDSCAPE -TREEREMOVAL OTHER EA 7 $2000.00 $14000AD 17 1291YARD DRAINS 1811 EA 34 S1200.00 540800.00 IH ADS STORM PIPES LF 1700 $30,00 $51I00,00 Subtotal SI163998.00 SIDEWALIC IMPROVEMENTS 19 REMOVAL OF ASPHALT PAVEMENT & LIMEROCK(EXCAVATION & DISPOSAL) BY 2,228 $25,00 555700.00 20 REMOVAL OF EXISTING RETAINING WALL (RAILROAD TIES LF 2149 S20.0D S42980,00 21 ASPHALT SIDEWALK, ON 4° LINE, ROCK SY 2,137 $35,OD $74395,00 22 3' VALLEY GUTTER RAMP & TRANSITION INCLUDES ASPHALT PATCHING LF 70 $30.00 $2100.00 23 STACKED BLOCK RETAINING WALL LF 2175 SSR00 $17400.00 24 ROOT BARRIER 2411DEEP LF 400 530.00 SI2000.00 23 DETECTABLE WARNINGS CLAY BRICK PAVERS SF 130 $45.00 $5850100 Subtotal $367425.00 Total $1 531423.00 10%CONTINGENCY $153,142.30 TOTAL $1,684,565.30 i If LEGEND 1 IN s /boo dIt e� ,javeaa r � 4 Fir r+FF1Wwk` 9 !, VAL NA AN A ',.. Pitch pPle Ln r I Of %Dree Ilia IF I all '- IF I w01 y a �« IF t +s�Ride �C eek L-n WIV live nnernaie•Ln p J 1 F ,1 '.. I 1 ', +Willow�daod 114 ,Ln 14 dNIP er,'r r ` Plme''idL� FIG AIL�r�'�cgra,,heargi 2020 r Fggl* , , e}�/ �A +I Agenda item #8c Page 8 of 15 PRELIMINARY ENGINEER'S OPINION OF PROBABLE COST Agnoli, Barber & Brundage, Inc, March 23, 2021 ABB Project No, 20-0139 LAKE REMEDIATION - PELICAN BAY LAKE 41 REGRADE EAST SIDE - RIP RAP WEST SIDE Option "B" Item No. D"s ipdmi Unit Quantity Unit Cost Pay Item Total I MOBILIZATION IS 1 $125000.00 S125000.00 2 PROVIDE CONSTRUCTION SURVEYING AND LAYOUT LS I $3500R00 $35000,00 3 AS -BUILT RECORD DRAWINGS LS 1 $15000.00 $15000.00 4 EROSION CONTROL LS 1 $10,500,00 $10,500.00 5 SILT FENCE LFI8,656S2,50$21640.00 6 TURBIDITY BARRIER LF$2100,00 7 CLEARING AND GRUBBING INCLUDING GEOTUBE REMOVAL L53 AC LS $55000.00 8 GRADELAKEBANKS LS 550000.00 9 IN -PLACE COMPACTED IMPORTED FILL CY$344,700,00 to RUBBLE RINRAP WITH GEOTEXTILE UNDERLAYMENT CY 1 1,851 $250,00 $462 750.00 II LITTORAL PLANTINGS (2FT BELOW 3FT ABOVE CONTROL ELEV) LF 3460 $10,00 $34600,00 12 PERFORMANCE TURFSOD- INCLUDES WATER,FERTILIZER & MOWING)SY 6794 S12.00 $811408.00 13 ADJUST VALVE BOX TO GRADE EA 35 1 $300*00 $10500,00 14 IRRIGATION SYSTEM REPAIRS & RESTORATION LS 1 $50000.00 $50000.00 15 LANDSCAPE -TREE REMOVAL(PALM) EA 29 S350.60 $10150.00 16 LANDSCAPE -TREE REMOVAL HARDWOOD OAK EA 2 $2,500.00 $5.000.00 17 LANDSCAPE -TREE REMOVAL OTHER EA 7 $2000.00 $14000,00 18 12"YARD DRAINS EA 34 $1200.00 $40800,00 19 8"ADSSTORMPIPES LF 17021— 0 $30,00 $51000.00 Subtotal SI 419 I48.00 SIDENVALK IMPROVEMENTS 19 REMOVAL OF ASPHALT PAVEMENT &LIMEROCK XCAVATION&DISPOSAL SY 2228 $25.00 $55700.00 20 REMOVAL OF EXISTING RETAINING WALL (RAILROAD TIES) LF 2349 $20.00 $42,980.00 21 ASPHALT SIDEWALK ON 4" LIMEROCK SY 2137 $35,00 174795.00 22 3' VALLEY GUTTER RAMP & TRANSITION INCLUDES ASPHALT PATCHING LF 70 $30.00 S2,100.00 23 STACKED BLOCK RETAINING WALL LF 2175 $80.00 $174000.00 24 ROOT BARRIER 24"DEEP LF 400 $30.00 $12000.00 25 DETECTABLEWARNINGS CLAY BRICK PAVERS SF 130 545.00 $5850.00 Subtoml $367425,00 Total $1,786,573.00 IOYe CONTINGENCY $179657.30 TOTAL $4965230.30 r 1R �J r1Y Rip Rap 4 Regrade d� '©o2i� fa�l•i�Ven; ytgne� t r /4 m " AP rrr °�Rifeh- RR�- IIIII, ` Nr�arLii! Y i. r, F'ujj"e'�C elk La �Innernora•Ln y .of I Ij. erD ,t 1 �^ ' !TM T� Pine"��d�e�Ln co 2020 r .oq!r, Agenda item #BC Page 10 of 15 PRELIMINARY ENGINEER'S OPINION OP PROBABLE COST Agnoll, Barber & Brundage, Inc. March 23, 2021 ABB Project No. 20-0139 LAKE REMEDIATION o PELICAN BAY LAKE 4-1 GEOWEB EAST SIDE - RIP RAP WEST SIDE Ontlon "C" Item No. DawiPgau Unit QuanIt. Unit Cost Pay Item Total 1 MOBILIZATION LS 1 $125000,00 S12500.00 2 PROVIDE CONSTRUCTION SURVEYING AND LAYOUT LS 1 S35000.00 $35000,00 3 AS -BUILT RECORD DRAWINGS LS 1 915000,00 $15000.00 4 EROSION CONTROL LS t $10,500,00 $10,500.00 5 SILT FENCE LF 8,656 $2.50 $2164D.00 6 TURBIDITYBARRIER LF too $21,00 $2100.00 7 CLEARING AND GRUBBING INCLUDING GEOTUBE REMOVAL L53 AC LS l $55000,00 $55000,00 8 ORADELAKEBANKS LS 1 $506000,00 $50000.00 9 IN -PLACE COMPACTED IMPORTED FILL GY 6125 $50.00 $306250.00 10 RUBBLE RINRAP WITH CEOTEXTILE UDERLAYMENT CY 1851 $250,00 $462750,00 II GEOWEB WITH GRAVEL IN -FILL SY 4613 $120.00 $553560.00 12 PERFORMANCE TURF (SOD -INCLUDES WATER, FERTILIZER & MOWING)SY 6784 $12.00 $81,408.00 13 ADJUST VALVE BOX TO GRADE BA 35 $300,00 $10500,60 14 IRRIGATION SYSTEM REPAIRS & RESTORATION LS 1 $50000.00 $50000.00 15 LANDSCAPE -TREE REMOVAL PALM EA 29 $350.00 $10150,00 16 LANDSCAPE -TREE REMOVAL HARDWOOD OAK EA 2 $2500.00 $5000.00 17 LANDSCAPE -TREE REMOVAL OTHER EA 7 $2000.00 914000.00 18 12" YARD DRAINS EA 34 $1,200.00 $40800.00 19 811ADS STORM PIPES LF 1700 $30,00 $51000.00 Subtotal $1899658.60 SIDEWALK IMPROVEMENTS 19 REMOVAL OF ASPHALT PAVEMENT & LIMEROCK(EXCAVATION & DISPOSAL) SY 2228 $25,00 $55700.00 20 REMOVAL OF EXISTING RETAINING WALL(RAILROAD TIES LF 2,149 $20.00 $424980.00 21 ASPHALT SIDEWALK 0 ON4"LIMBROCK SY 2137 $35.00 $74795.00 22 TVALLEY GUTTER RAMMP&TRANSITION INCLUDES ASPHALT PATCHING LF 70 $30,00 $2100,00 23 STACKED BLOCK RETAINING WALL LF 2175 $80.00 S174000.00 24 ROOT BARRIER 240 DEEP LF 400 $30,00 $1 000.00 25 DETECTABLE WARNINGS CLAY BRICK PAVERS IF 130 $45.00 $5850.00 Subtotal $361425.00 Total S2267083,00 10%CONTINGENCY $226708.30 TOTAL $2493,791,30 s forle;��i �M'Wilk Ali A4 Ae �,�. deStiad'ova•l4ake�L n- box f ikoy L bad k 'J Pi tc ppledw Lrii ff N ,JJF omm i •j o(Le�Lrn I ' b „. ---'+• piie%C ee Lon �—" gnnernare L-n a1 J�Ir r ,r_, a Wit ouvimv o. Lm woo , w P,ine""sidLn Y+J! Y fi Agenda item #8c Page 12 of 15 PRELIMINARY ENGINEER'S OPINION OF PROBABLE COST Agnoll, Barber & Brundage, Inc. March 31, 2021 ABB Project No. 20-0139 LAKE REMEDIATION - PELICAN BAY LAKE 4-1 GEOWEB EAST SIDE - REGRADE WEST SIDE Option "D" Rem No. Desodplian Unit Qwdsy Unit Cort Pay Rem Total 1 MOBILIZATION LS 1 $125,000.00 S125000.00 2 PROVIDE CONSTRUCTION SURVEYING AND LAYOUT LS 1 $35000.00 $35000.00 3 AS -BUILT RECORD DRAWINGS LS 1 $15000.00 $15000,00 4 EROSIONCONTROL LS I 510,500.00 $10,500.00 5 SILTFBNCE LF 8656 $2.50 $21640.00 6 TURBIDITY BARRIER LF 100 $21.00 $2,100.00 7 CLEARING AND GRUBBING INCLUDING GEOTUBB REMOVAL 1.53 AC LS i $55000,00 S55000.00 8 GRADELAXEBANKS LS 1 $S00o0.00 $50000,00 9 IN -PLACE COMPACTED IMPORTED FILL CY 9804 S50.00 $490200.60 10 LITTORAL PLANTINGS (2FT BELOW 3FT ABOVE CONTROL BLEV LF 56825 $10.00 $58250.00 Il GEOWEB WITH GRAVEL IN -FILL SY 4,613 $120,00 $553560.00 12 PERFORMANCE TURFSOD- INCLUDES WATER, FERTILIZER & MOWING)SY 6784 $12,00 $81408.00 13 ADJUST VALVE BOX TO GRADE EA 35 $300.00 $10500.00 14 IRRIGATION SYSTEM REPAIRS & RESTORATION LS 1 $50000.00 $50000.00 IS LANDSCAPE -TREE REMOVAL (PALM) EA 29 $350,00 SIOI50.00 16 LANDSCAPE -TREE REMOVAL HARDWOOD OAK EA 2 $2500,00 $5000,00 17 LANDSCAPE -TREE REMOVAL OTHER EA 7 $2000.00 $14000.00 is 12"YARD DRAINS EA 34 $1,200,00 S40800.00 19 8" ADS STORM PIPES LF 1700 $30.00 $51000,00 SubtoW $1 619 108,00 SIDEWALK IMPROVEMENTS 20 REMOVAL OF ASPHALT PAVEMENT & LIMBROCK(EXCAVATION &DISPOSAL SY 2228 $25,00 S55700.00 21 REMOVAL OF EXISTING RETAINING WALL (RAILROAD TIES) LF 2 149 $20,00 $42,980.00 22 ASPHALTSIDEWALK, ON 41FLIMEROCK SY 2137 S35.00 $74795,00 23 Y VALLEY GUTTER RAMP & TRANSITION INCLUDES ASPHALT PATCHING LF 70 $30.00 $2100,00 24 STACKED BLOCK RETAINING WALL LF 2175 $80.00 $174000.00 25 ROOTBA 24" R DEGP LF 400 $30.00 $12000,00 26 DETECTABLE WARNINGS CLAY BRICK PAVERS Sr 130 $45.00 $5850.00 Submit] $367,425.00 Tout $2046*533,00 10%CONTINGENCY 1204653.30 TOTAL S2,2513186,30 Y rNI 9to r e• ✓� ` INA -.� p., �{.' ShadovayL ke�Ln .. !4 F i I��IkOy k Lf1—�C w RuceLn I YIN .� Nix .oR i �4 ,r Pi OUZ eek LonIF lot 4 0 r--� iy �lnnemare•L•n ��" L ti , UVidlowf�Jaoff d L Jw ai4 r i�tsm�� 0 e 11 1, 1 f *A � T. it P,ineide Ln ,�S[- r LL '. to 2020 ate, Agenda item #8c Page 14 of 15 PRELIMINARY ENGINEER'S OPINION OF PROBABLE COST Agnoli, Barber & Brundage, Inc. March 31, 2021 ABB Project No. 20-0139 LAKE REMEDIATION = PELICAN BAY LAKE 4.1 GEOWEB ALL BANKS Option "E" Run No, D"CHP600 Gait Quantity Unit Cost Pay Item Total 1 MOBILIZATION LS 1 $125000,00 $125000,00 2 PROVIDE CONSTRUCTION SURVEYING AND LAYOUT LS 1 $35,000.00 535000.00 3 AS -BUILT RECORD DRAWINGS LS 1 $15000.00 $15000.00 4 EROSION CONTROL LS 1 $10,500.00 S10,500.00 5 SILT FENCE LF 8,656 $2.50 S21640.00 6 TURBIDITY BARRIER LF 100 $21.00 52,100.00 7 CLEARING AND GRUBBING INCLUDING DEMURE REMOVAL 1.53 Act LS 1 $55000.00 $55D00,00 8 GRADELAKERANKS LS 1 $50000.00 $50000.00 9 M-PLACE COMPACTED IMPORTED FILL CY 91279 $50.00 $463 950,00 10 LITTORAL PLANTINGS FT BELOW 3FT ABOVE CONTROL ELEV LF 5825 $10.00 $58250.00 11 GEOWEB WITH GRAVEL IN -FILL BY 7767 $120.00 $932040.00 12 PERFORMANCE TURF SOD -INCLUDES WATER FERTILIZER & MOWING) SY 6784 $12,00 $8I408,00 13 ADJUST VALVE BOX TO GRADE EA 35 S300.00 SIV(10.00 14 IRRIGATION SYSTEM REPAIRS & RESTORATION LS I S5000.00 $504000,00 15 LANDSCAPE -TREE REMOVAL PAL EA 29 $350,00 $10150.00 16 LANDSCAPE -TREE REMOVAL HARDWOOD OAK EA 2 S2500,00 S$00400 17 LANDSCAPE -TREE REMOVAL OTHER EA 7 $2000.00 $14000.00 18 12" YARD DRAINS EA 34 $000400 S40,800.00 19 8"ADS STORM PIPES LF 1700 $30.00 $52000.00 Subtotal $2031338,00 SIDE\VALK IMPROVEMENTS 20 REMOVAL OF ASPHALT PAVEMENT & LIMEROCK(EXCAVATION & DISPOSAL) SY 2,228 $25.00 $55,70D.00 21 REMOVAL OF EXISTING RETAINING WALL (RAILROAD TIES) LF 2,149 $20.00 S42,980100 22 ASPHALT SIDEWALK ON 401LIMEROCK SY 2137 $35.00 174795.00 23 3' VALLEY GUTTER RAMP & TRANSITION INCLUDES ASPHALT PATCHING LF 70 $30,00 $2,100.00 24 STACKED BLOCK RETAINING WALL LF 2175 $80.00 S174000.00 2S ROOT BARRIER 411DEEP LF 400 S30.00 $12A00.00 26 DETECTABLE WARNINGS CLAY BRICK PAVERS SF 130 $45.00 $5850,00 Subtotal $367425.00 Total $2 398 763.00 10°/a CONTINGENCY $239 876,30 TOTALI $2638.639,30 TIN j; R*JWq �`�rtLEGEND OIV 'A. �cjodlave to,e• r .. f Ali 11110FFIV t �T POP, "A "A ti v A, IF', Sh n MO I rPit,'� ,'\ I F cAdark©yrp Ln�-ay Ad Ad I 4"�PitCh pple� zn �ItlAll NP mar u IF AddJ.#dAw Id PiEel@ ee L•n o VIA V4 �nnernare-L-n f v , T ' J ram, "tom. 4III�Av100d ill IN f' 14 I Li TWO P,Imiesfdle LnI �aAwl At j Ai 1 fLL �Uy @: ° C>C § \ ()} \) ) §$)} y 2!r! }}} ® \ !!| } § ! :!I : §a» } 7 t�| ® ) k ; ) ) Cl El \ )+\\kk j) f ) //;\)® ll�\)!tk`)f » 41 !, !/ 26 d 2 §«P4 , f: *§=:,a , e� ! .§$|§;] ) / �n onoao o Cq U O F a El x Fj 9 o..S�z Nro as �a�acL a:�dw:�y ? o 9 ] �� N o a gg ggda ffi �wwawwwSa.] v v� w� �M w E V.1 W W.] W V W U UaN� za C5 W 0.t C41 C4 v�MvS�a�oo��aa��MvgO�'aa�Mo�. a`oo�� u z lv! !\ } 15&o � k \ ) i § ) ) ) � \ � j � ) § -) ` ! ) . Agenda item #8d Page 1 of 8 Proposed 21/21 Assessments 21/21 21/22 ERU A/C 109 $551 $519 (see schedule) 320 25 43 (1) 322 184 238 (see schedule) $760 $800 5.2% Ad Valorem $669.4M. $656.4M 2.0% (A/C 778) Total 1. Large C/O in 20/21, expenses $88M lower in 21/22 VC 109 Budgets and Forecast 20J21 Budget 20/21 Fct (a) Personal Services 21007,200 119710800 Operating Expenses. 21442,200 211243400 Capital Outlay. 160,800 143, 600 41610;200 411907100 County Transfers 234,400 234,400 Reserves 4,844,600 4,424,500 1. 20/21 Run Rate $1.85M 2. 20/21 Run Rate $1.75M 3. Reserve For Capital Outlay Not Needed. Contingencies 124,100 124,100 Disaster Relief 680,900 680,900 Capital Outlay 300,000 100,000 Cash Reserve 4832600 472,200 Attrition (43,900) 11588,600. 1,333,300. Agenda item #8d Page 2 of 8 21/22 Budget (b) (b/a) 2,049,000 +3.9% (1) 2,256,200 +6.2% (2) 165,500 4,305,200 215,700 (192,700) 4,520,900 (192,700) (3) 21/22 A/C Projects, Assessment and Financing (000) Beach Renourishment Operations Building Sidewalks Street Signs Lake Bank Restoration Roadway Safety Debt Service Transfers To County Net Assessment Gross Assessment - $238 per ERU Agenda item #8d Page 3 of 8 Funded Assessment Financing Project Bal 560 2,078 545 3,300 30130 41000 150 150 80 2,000 80 100 250 65 1,730. 3,130 11,628 " Need to borrow $4.Om+ because of timing differences among project expenses, assessment revenue receipts and county contribution. Agenda item #8d Page 4 of 8 21/21 A/C 109 Proposed Budget (000) Projected C/O from 20/21 $ 722 Interest Income 24 Transfer from A/C 322 34 21/22 budget expenses 4,553 Net Assessment Needed 3,773 Gross Assessment Needed $ 3971 Gross Assessment - $ 518.5 per ERU �__« Pagea a|lss;H00 e e ° ` ° �\ e \ ! : | � — ° °°aee,eeeon no88m ° ° ;\#)k#4§k/ a ) t )^rl a § \ k & § 2 ® | :on Maa#QC!C!m a none ;. !%$q ai) a)alaa;;a;a §k U ! § n & &/# } a eo QgCO.... a;7;aa&;§a a k! ; ; ! ! _ k\ \ } \ � ��aa#w@e°°ff e E a!a!a#£)»k \k\ § k ® 77■ $ @ 7 QQ cs �� � \}\� \ \ 2 2 , ! e q !§eaeao@aa,;eeQ ! ,^ all ma § ■ k /2aE®§7a2\$;§I \ / t ( k k \ §2 2 , / \i t\\ ¢/ ) 22 ,222 k\ k/ § §))\)|§k§ \ §( r,)) I �~ § ! ! ; !|§ k) ! ! _0 ! ,!= .., \ Agenda item #8d Page 6 of 8 PBSD 10 Year Projected Budget/Assessments Operations - not expected to change activities materially - inflation Increases (2.5%) Capital spending to increase significantly in next two years (construction period): Operations Building $3.3 m Sidewalks 6.0 m Lake Banks 4.0 m Beach renourishment 2.0 m $6.0 m to be financed. Once construction period complete plan is to obtain long term (10+ years) financing - County providing $500K pa. for 8 years towards debt service Knnwn large additional ongoing capital requirements in 3-10 year window for lake bank restoration, periodic beach renourishment, and street signs. Long lived asset expenditures to be financed with additional long term borrowing, as incurred. Beach renourishment assumed to occur every 4 years to be financed through a reserve built from annual capital assessment at $500m per annum. $320m of a/c 778 annual surplus to be used towards beach renourishment reserve. Street light replacement assumed to be needed in year 10 and as long lived asset to be financed by long term borrowing or leasing (if needed). Assessments to be raised at steady rate over 10 years to cover capital expenditures and debt service w objective is to smooth burden on residents and correlate increased assessments with the residents who will receive the benefits from useful life of long-lived assets Assessment Increase needs to be on ERU and Ad Valorem elements of assessment .Projection assumes overall 5% p.a, increase in assessment (ERU and Ad Valorem) - Operations 2.5% and Capital 2.5%. Agenda item #8d Page 7 of 8 all 110111111111 �ooeo�o� ovo��e000®�®oo Agenda item #8d Page 8 of 8 r Agenda item #11 Page 1 of 4 PBSD's ordinace on the PBSD Board's function of, making recommendations to the Board of County Commissioners. Submitted by Susan O`Brien, April 2021 from PBSprs ordinance (qrd. No. 02 27, § 12, 5-2&C2; OM. Na. 20g6-t15, § 9) Sec.1224667, -Functions, powers and duties ofthe Pelican Say Services D isian Board. The functions, powers and duties of the PBSD Board shell be as follows, and shall be carried out COnslstont with the provisions of the memorandum of understandingfietter of undetstarding referenced herein: (1) With the assistance of the county manager, provide input to the Board of County Commissioners in carrying out the purposes of the Pelican Bay Municipal Service Taxing and Benefit Unit as set forth in this adicle. (2) Upon any decision by the Board of County Commissioners to dissolve, merge or otherwise change or discontinue the functions oreervices provided by the Pelican Bay MSTBU, the PBSD Board shell be prepared to and shall eld, assist and provide input to the county manager and the Board of County Commisetoners, within the time frame requested in effechrating a smooth and expeditious transfer of street lighting, water management and beautification services, responsibilities and obligations to the unit (3) Witb the assistance of the county manager, to prepare and recommend to the Board of County Commissioners an itemized budget of the amount of money required to carry out the business of the unit for the next rascal year. (4) The PBSD Board shall recommend work programs and prioriies to the Board of County Commissioners in accordance with the adopted budget or budget amendments which may be adopted by the Board of County. Commissioners in accordance with law. The execution of watt programs shall be undorthe direct supervision and, responsibility of the Pelican Bay Services Division Board to be exec rted by the Pelican Bay Services Division stair with the assistance of any additional county staff needed in accordance with the memorandum of agreementitetter of understanding. Said work may be performed under contract (in accordance with taw and county policy) or by county forces. (6) To enter into a memorandum of agreementiletter of understanding with the Board of Courtly Commissioners, and with the county manager, wherein the parties outfine that the intent in the operation of the unit is to allow the PBSD Board to exercise decision and control of the day to day operational affairs ofthe unit to the maximum extent allowed by law, unless and except when there is someoverdding governmental reason to do otherwise. Agenda item #11 Page 2 of 4 Amendment to Memorandum of AgregmentRAtter of Understanding This is a Memorandum of Agreement'lUtter of Understanding between the Collier County Board of County Commissioners and the Pelican Bay Services Division. Board. In so far as the Common good of the residents, businesses, eominercial, or other interests located in the community of Pelican Bay can be farihered and advanced by the activities of a Municipal Service, Taxing and Benefit Units and to that end the most efficient method of operation is to allow the Pelican Bay Services Division (PBSD) board those powers and duties as may be necessary to achieve the benefits related to those oses described in Section Thirteen of )reiinsrtce No. 200247, as amended, the Board i of County Commissioners do make this leclarationw._ 1. That the Functions, Powers and Duties'Of the PBSD Board as listed in Section Thirteen of Ordinance No. 290227, as amended; are a list of the responsibilities of this Board. i I That the Board of County Commissioners shall accept the direction -of the PBSD Board in its policy decisions relating to tie Pelican Bay Municipal Service, Taxing and Benefit Unit in conformance with Section Thirteen of Ordinance No. 200Z27, as amended, to the maximum extent allowed by law, unless and except when there is some overriding governmental reason to dI otherwise. 3. That all ultimate policy making powers of the Pelican Bay Municipal Service, Taxing and Benefit Unit are reserved unto Me .Collier County Board of County Commissioners sitting as ex4ficie Board of the Pelican Bay Municipal Service, Taxing and Benefit Unit pursuant to Florida lAw. Bnteredintothis .&W dayof_3aAJpCt4 2006. ���- L=% Frank Halas, Chairman , Chairman Board of County Commisaionera Pelican Bay Services Division Board %J�D7N2rzw R-s ro,ue. ¢d+erkosZ+S Approved as to form and legal sufficiency;uA p David C. Weigal f !/"L�Tt[le�i Br fay fan�,� County Attorney MR t2r wn1 ,�• ((pc r as.oaaa000vu '• atllntHtl li, t:OlLi ' Ye,AaIMa1C.�'Ml[elROIOA Agenda item #11 Page 3 of 4 This is an Amendment to Memorandum of AgreementUtter of Understanding between the Office of the County Manager and the Pelican Bay:Services Division Board. In so fat as the common good of the residents, busineaaas, commercial or other interests located in the community of Pelican Bay can be firdhered and advanced by the activities of a Municipal Service, Taxing and Benefit Unit; and to that end the most efficient method of operation is to allow the Pelican Bay Services Division (PBSD) Board those powers and duties as may be necessary to achieve the benefits related to those purposes described in Section Thirteen of Ordinance No. declaration: 2002.27, as amended, the O fice of the County Manager does make this I. That rho punctions, Powers and DaNes of the PBSD Board as listed in Section Thirteen of Ordinance No. 200247, as ainendod, are a list of the respon this Board sibilities of 2. That the County Manager shall atxrept the direction VIC Pelican Bay Services Division Board in its exercise of decision and control of the day to day operations relating to the purpose and powers of the pelican Bay Municipal SerAM, Tailing and Benefit Unit in conformance with Seed riir Thirteen.of Ordinance No, 2t102-27, as amonded, to tha maximum extent allowed by law, unless and except when there is some overriding governmental reason to do otherwise. 3. That all ultimate administrative and mihiaterial powers, duties, responsibilities, decisions, and control related to the operations of the Pelican Bay Municipal Services, Taxing and Benefit Unit are appropriately retained by the Office of the County Manager, in conformance with County Ordinances 93-72 and 95.49 (Collier County Administrator Ordinances), under the policy direction of the Board of County Commissioners sitting as the ex-offlcio Board of the Pelican Bay Municipal Services, Taxing and Benefit Unit. Entered into ihisdqy of James V. Mudd C20110 Chalnman County Manager Pelican Bay Services Division Board pproved as to form an legal David C. Weigel County Attorney as-nss•asoonrn. 4� �. sufficiency;rep ARIr', dfltkAoe.JS NOYAIG�x ID n3 S t b A7MTNA.E �� pL e!�yo-44! Agenda item #11 Collier County Attorney Jeff Klatzkow on the use of Page 4 of 4 PBSD's public funds. r, Submitted b Susan O'Brien, April 2021 r--. ao: KletzkowJetl .I?YK}e�!c,r�,�adG'r. � S„SI^o+: Oakmont Lake Pathway catr: Febiupry25,20154110AM %t: Nall Donal 4 M6 dnxy:4x111t, Rlahwd Yovanm4ch ry.r.an:, n.b inA„a. <v,r�.rnu., JIM Hoppenaleadt jnnh' 0,1, a• :mvr.r„ ResnickUse: rv:: •, _rn•,,cy.t:.aF ryp,-,•ron, tallerGeorgta ':..:�d;:wt; ;•lr.:,�<...., Oedtleman: You have asked me to opine as to who is responsible for the maintenance of the pathway which in part parallels Oakmont Lake. In keeping with this request, I have reviewed dta information given to me (which is attached), inspected the pathway last Friday, and have spoken with Mc Domll. The argumept that the Pelican Bay Services Division is responsible for the pathways maintenance centers around a 1990 take malohmance easement granted to the Division. 1 do not believe that it falls within the scope of that easement, however, as the pathway serves no drainage purpose. As the pathway does not fall within the scope of the easement, maintenance follows ownership, which for now appears to rest with the Foundation. Occasional maintenance by the Division of the pathway did not convert the pathway to public ownership. With that said,l note that the pathway connects several residential neighborhoods with a playground and in my vlow operates in the same mamter as a sidewalk would. Mr. Dorriil has advised me that the Pelican Bay Services Division has historically maintained the sidewalks throughout Pelican Bay. As set forth below, with the consent of all parties, this pathway am become a part of the sidewalk inventory maintained by the Division. Article VQ, section 10, Florida Constitution, prohibits counties from using their taxing power or pledging public credit to aid any private person or entity. In order to satisfy Article Vil, section 10, Florida Constitution, the expenditure of county fonds must be for a public purpose. The Attorney Ocnerel, in several opinions concerning whether public funds may be expended for improvements to private property such as private roads and sidewalks, has considered whether the governmental entity has a property right or interest in such property or whether the public has an easement or tight to use the property. See AGO 20024g, attached above. The Pelican Bay services Division is a unit of Collier County government. in order for the Division to utilize public fonds to maintain the Oakmorn Lake Pathway (as MSTU dollars are public funds), the pathway should be in some food of public ownership. Ownerabip can either be in fee or by an easement. An acceptable approach would be for the Foundation to either quitolaim the pathway to The county in fee or grant the County a public access easement aver the pathway. The Board of County Commissioners would need to accept the conveyance. Whether the acceptance is conditioned on the Foundation providing some funding to bring the pathway up to acceptable standards is an issue that I will defer to you to negotiate. As you know, Board policy for many years has been to generally condition acceptance of infrastructure (roads, sidewalks, sewer lines, etc.) on meeting County standards before accepting for future maintenance. With that said, like all policies, this requirement can be waived. Jeffrey A. IClatakow County Attorney (239)-25M614 S '..� :a,.®- m��r.,,......:m•�_a,.�-.�.•-�..._.._ ems'